Community and Environment Committee

MINUTES

 

Confirmed minutes of an ordinary meeting of the Community and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 29 August 2016, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Jinty MacTavish

 

Members

David Benson-Pope

 

 

Hilary Calvert

 

 

Doug Hall

John Bezett

 

Mike Lord

Dave Cull

 

Chris Staynes

Aaron Hawkins

 

Lee Vandervis

Andrew Noone

 

Kate Wilson

Andrew Whiley

 

 

IN ATTENDANCE

Sandy Graham (General Manager Strategy and Governance), Bernie Hawke (Group Manager Arts and Culture), Tom Dyer (Acting Group Manager Parks and Recreation) and Jendi Paterson (Recreation Planning and Facilities Manager) and Ian Griffiths (Director – Otago Museum)

 

Governance Support Officer      Jennifer Lapham

 

 

 

1       Public Forum

Mr Philip Gilchrist and Ms Zehavit Darlington advised that they will be attending an international Christian March in Israel on 20 October.  The march is in support of Israel as a nation and its right to exist. 

 

Mr Gilchrist advised that they were seeking the support and/or endorsement of the Council.  He commented that 100 countries will be represented at the March.  He also suggested that he take a gift or a prayer to place on the Wailing Wall in Jerusalem.

 

It was agreed that the matter would be referred to the Mayor's Office for consideration.  The Mayor commented that he would require more information prior to making a decision and once received he would circulate the information to committee members for input.  

2       Apologies

 

Moved (Chairperson Jinty MacTavish/Cr Kate Wilson): that the Committee

 

Accepts the apologies from Cr Neville Peat, Cr Richard Thomson for absence and Cr John Bezett for lateness.

 

Motion carried (CE/2016/022)

 

3       Confirmation of agenda

 

The Chairperson advised that she would like to add an item at the end of the agenda acknowledging the support the Committee has had over the triennium.

 

 

 

Moved (Cr Jinty MacTavish/Cr Kate Wilson): that the Committee

 

Confirms the agenda with the following addition of an item 13 –acknowledgement of people who have contributed to the committee.

 

Motion carried (CE/2016/023)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Minutes of Committees

5       Toitu Otago Settlers Museum Board - 9 August 2016

 

Moved (Cr Kate Wilson/Cr Doug Hall): that the Committee

 

Confirms the minutes of the Toitu Otago Settlers Museum Board held on 9 August 2016 as a correct record.

Motion carried (CE/2016/024)

 

6       Sustainability Audit Subcommittee - 18 April 2016

 

Moved (Cr Jinty MacTavish/Mayor Dave Cull): that the Committee

 

Confirms the minutes of the Sustainability Audit Subcommittee held on 18 April 2016 as a correct record.

Motion carried (CE/2016/025)

 

7       Sustainability Audit Subcommittee - 11 July 2016

 

Moved (Cr Jinty MacTavish/Mayor Dave Cull): that the Committee

 

Confirms the minutes of the Sustainability Audit Subcommittee held on 11 July 2016 as a correct record.

Motion carried (CE/2016/026)

 

8       Sustainability Audit Subcommittee - 15 August 2016

 

 

A discussion took place on the minutes, noting that the recommendations should have been in Part B.  Staff were asked to investigate the matter and provide advice prior to   the end of the meeting.

 

 

Moved (Cr Jinty MacTavish/Cr Hilary Calvert): that the Committee

 

a)     Defer discussion on the minutes of the Sustainability Audit Subcommittee meeting held on 15 August 2016 until the end of the meeting.

Motion carried (CE/2016/027)

 

 

Part A Reports

9       Otago Museum Report to Council - August 2016

 

 

In a report the Otago Museum provided an update on the key activities from July to August 2016.  Dr Griffiths was in attendance to provide an overview of the report and comment on key matters.

 

 

Moved (Cr Jinty MacTavish/Cr Chris Staynes): that the Committee

 

a)     Notes the Otago Museum Report to Contributing Local Authorities – July to August 2016.

Motion carried (CE/2016/028)

 

10     Community, Arts and Culture Non-Financial Activity Report for the Quarter ended 30 June 2016

 

 

In a report from Community and Planning an update on key city, community, arts and cultural outcomes for the quarter ended 30 June 2016 was provided.

 

 

Moved (Cr Jinty MacTavish/Cr Andrew Noone): that the Committee

 

a)     Notes the Non-Financial Community, Arts and Cultural Activity Report for the Quarter Ended 30 June 2016.

Motion carried (CE/2016/029)

 

11     Parks and Recreation Activity Report Year End 30 June 2016

 

 

In a report from Parks and Recreation an update was provided on operations, maintenance and capital works activities.

 

 

Moved (Cr Jinty MacTavish/Cr David Benson-Pope): that the Committee

 

a)     Notes the Parks & Recreation Activity Report for the Year ended 30 June 2016.

Motion carried (CE/2016/030)

 

12     Parks and Recreation Strategy 2016-2026

 

 

In a report from Parks and Recreation endorsement was sought to proceed with community consultation on the draft Parks and Recreations Strategy (20166- 2026), including the Sport and Recreation Action Plan and the Open Space Action Plan.

 

During the discussion Cr Bezett entered the meeting at 1.43pm

 

A discussion took place on the links between the Strategy and other Council Strategies, and also cultural events in Council parks.

 

 

 

Moved (Cr Jinty MacTavish/Cr Kate Wilson): that the Committee

 

a)     Asks staff to add reference to areas of overlap with, or that reference other strategies e.g.

        1)     Cycling initiatives from Integrated Transportation Strategy

        2)     Pest Control from Environment Strategy.

        3)     Events in Arts and Culture Strategy

b)     Approves the draft Parks and Recreation Strategy (2016-2026), as amended, including the Sport and Recreation Action Plan and Open Space Action Plan for community consultation, subject to minor editorial amendments.

c)     Notes staff to report back following community consultation to Council in December 2016.

Motion carried (CE/2016/031) with Cr Vandervis voting against

 

 

 

Moved (Chairperson Jinty MacTavish/Cr Kate Wilson): that the Committee

 

        a)     Adjourn for 5 minutes.

 

        Motion carried

 

The meeting adjourned at 2.16 pm and reconvened at 2.20 pm.

 

13     Sustainability Audit Subcommittee Minutes - 15 August 2016

 

 

The General Manager Strategy and Governance advised that staff would re-work the minutes and they would be forwarded to Council for adoption.

 

 

Moved (Chairperson Jinty MacTavish/Cr David Benson-Pope): that the Committee

 

a)        Withdraw the minutes and noting they will be considered by Council on 19    September 2016.

Motion carried (CE/2016/032)

 

14     Acknowledgement

 

 

The Chairperson advised that it was appropriate to thank all those who have supported the committee during the triennum.

 

Moved (Cr Jinty MacTavish/Mayor Dave Cull): that the Committee

       

        a)     Acknowledge and thank:

·         reporting Council departments and associated staff associated organisations and institutions, and their staff and governance

·         community representatives on reporting subcommittees

·         Council appointees to associated and affiliated Council institutions and organisations

·         For their contributions to the work of the Committee, and to the wellbeing of Dunedin's community and environment, over the triennium.

 

Motion carried (CE/2016/033)

 

 

 

The meeting concluded at 2.22 pm.

 

 

 

 

 

 

 

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C H A I R P E R S O N