Council
MINUTES
Confirmed minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Monday 12 December 2016, commencing at 1.02 pm
PRESENT
Mayor |
Mayor Dave Cull |
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Deputy Mayor |
Cr Chris Staynes |
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Members |
Cr David Benson-Pope |
Cr Rachel Elder |
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Cr Christine Garey |
Cr Doug Hall |
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Cr Aaron Hawkins |
Cr Marie Laufiso |
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Cr Mike Lord |
Cr Damian Newell |
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Cr Jim O'Malley |
Cr Conrad Stedman |
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Cr Lee Vandervis |
Cr Andrew Whiley |
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Cr Kate Wilson (via audio link for items 5-8) |
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IN ATTENDANCE |
Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), Graham McKerracher (Manager, Council Communications and Marketing), Simon Pickford (General Manager Community Services), Kristy Rusher (Manager Civic and Legal), Ruth Stokes (General Manager Infrastructure and Networks), Adrian Blair (Group Manager Customer and Regulatory Services), Tom Dyer (Acting Group Manager Parks and Recreation), Jendi Paterson (Recreation Planning and Facilities Manager), Ashley Reid (Parks and Recreation Planner) and Richard Saunders (Group Manager Transport). |
Governance Support Officer Pam Jordan
Father Mark Chamberlain, Catholic University Chaplain, opened the meeting with a prayer.
3 Apologies |
Moved (Mayor Dave Cull/Cr Chris Staynes):
That the Council:
Receives apologies from Crs Mike Lord, Doug Hall and Kate Wilson (for lateness).
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Moved (Mayor Dave Cull/Cr Chris Staynes):
That the Council:
Confirms the agenda with the following additions or alterations:
· Public forum to be the next item. · Council to move into non-public to consider those items. · A press conference to be held following consideration of the Aurora/Delta Review. · Council to resume in public after completion of the non-public items.
Motion carried (CNL/2016/179) Cr Vandervis recorded his vote against
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Cr Doug Hall entered the meeting at 1.10 pm.
2.1 Mosgiel Pool Project
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Irene Mosley and Bill Feather, Taieri Community Facilities Trust, addressed the meeting concerning the Mosgiel Pool Project. Mrs Mosley provided background information on the history of the pool project and Council decision-making on the subject. She noted that there was no perfect site but that the Trust was now concentrating on two sites and would seek public feedback on them in the coming weeks. These were the existing pool site and an alternative site on Reid Avenue next to the Athletics Club building. Feedback would be collated and presented to the Council in March in preparation for a Council decision. An update was also provided on fundraising. Mrs Mosley and Mr Feather also responded to questions from Councillors. |
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John Davis, Andrew Noone and Tracey Densem, Aramoana Pilots' Wharf Restoration Trust, addressed the meeting concerning the Aramoana Wharf Removal. The group was disappointed at the recommendation to remove the wharf. Mr Noone commented on the background to the project and noted that the same equipment would be needed to demolish the wharf as to rebuild it. It would take more effort to demolish the wharf and then rebuild it at a later date. Steps had been time consuming eg the response from the Department of Conservation. The group believed health and safety concerns could be overcome. They also suggested new recommendations asking for the report to lie on the table, for the Council to lodge a concession application with the Department of Conservation and for steps to be taken to stop public access in the meantime. Ms Densem acknowledged the MWH key conclusion that the wharf remained in a dangerous condition but considered that the cost of removal could be underestimated and that restoration would have less impact than demolition. Trust members responded to questions from Councillors. |
2.6 Portobello Road Widening
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Robert Thompson and Tom Vick, Spokes, addressed the meeting concerning Portobello Road Widening. The group considered that the ideal solution would be to completely remove cyclists from traffic. Group members had attended a meeting at Portobello the previous week and found plans had been changed from an earlier layout decision. Cyclists would be using the road and a shared path. Planned cycle lanes were narrower than what was already there and below the minimum standards from NZTA. A shared path was not suitable for cyclists and pedestrians to share. The group did not think the layout would work adequately for cyclists or anyone and it did not meet community expectations. Mr Thompson responded to questions from Councillors and advised that the group was interested in working with the Council constructively. |
Moved (Mayor Dave Cull/Cr Chris Staynes):
That the Council:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following parts of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item. That Messrs Graham Crombie, and Keith Cooper (DCHL) and Kyle Cameron (Deloitte) be permitted to remain at this meeting after the public has been excluded because of their knowledge of Item C3. This knowledge, which will be of assistance in relation to the matters to be discussed, is relevant because they are Directors of Dunedin City Holdings Ltd and the lead auditor for the Aurora/Delta Review, respectively. Motion carried (CNL/2016/180) |
The meeting moved into non-public from 2.02 pm to 5.31 pm. Cr Kate Wilson joined the meeting via audio link when the meeting resumed in public.
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
The General Manager Strategy and Governance advised of an amendment to Cr Vandervis' interests, with the first residential property interest to read "no conflict identified", and the proposed management plan also to be amended accordingly.
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Moved (Mayor Dave Cull/Cr Chris Staynes):
That the Council: a) Amends the Elected Members' Interest Register attached as Attachment A of the report relating to Cr Vandervis; and
b) Confirms the proposed Management Plan for Elected Members' Interests. Motion carried (CNL/2016/181) |
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A report from Parks and Recreation presented the outcome of the Expressions of Interest (EOI) process for the future use of the 1.6 hectare former Tomahawk School site at 31 Luke Street, Ocean Grove. It was recommended that Council grant a 20 year lease of the buildings and immediate surrounding area to the Andersons Bay Community Kindergarten (the Kindergarten) for the purposes of early childhood education, community use and research base. The remaining green space would be retained by Council for dune protection and public recreational activity. The Acting Group Manager Parks and Recreation and Recreation Planning and Facilities Manager responded to questions from Councillors. Staff were thanked for the work carried out on this project. |
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Moved (Cr Andrew Whiley/Cr Chris Staynes):
That the Council:
a) Approves a twenty year lease for the former Tomahawk School buildings and immediate surrounds being granted to Andersons Bay Community Kindergarten for the area agreed for the purpose of early childhood education, community use and research base. b) Notes that the site will be held as fee simple and managed in accordance with the Coastal Dune Reserves Management Plan (2010). c) Notes that staff will arrange for the demolition of the old school pool as soon as possible. Motion carried (CNL/2016/183) Cr Laufiso recorded her vote against |
Extension of Meeting
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Moved (Mayor Dave Cull/Cr David Benson-Pope):
That the Council: Extends the meeting beyond six hours to allow the completion of all business. |
The meeting concluded at 7.10 pm.
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MAYOR