Date:                             Tuesday 30 October 2018

Time:                            1.00 pm

Venue:                          Council Chamber, Municipal Chambers,

                                      The Octagon, Dunedin

 

 

 

Council

OPEN ATTACHMENTS

UNDER SEPARATE COVER

 

 

ITEM   TABLE OF CONTENTS                                                                  PAGE

   

6.1       Ordinary Council meeting - 2 October 2018

a      Minutes of Ordinary Council meeting  held on 2 October 2018                  3

6.2       Ordinary Council meeting - 23 October 2018

a      Minutes of Ordinary Council meeting  held on 23 October 2018               20  

7          Infrastructure Services and Networks Committee - 15 October 2018

a      Minutes of Infrastructure Services and Networks Committee held on 15 October 2018                                                                                               23

8          Community and Culture Committee - 16 October 2018

a      Minutes of Community and Culture Committee held on 16 October 2018   28

9          Planning and Environment Committee - 16 October 2018

a      Minutes of Planning and Environment Committee held on 16 October 2018 33

10        Waikouaiti Coast Community Board - 22 August 2018

a      Minutes of Waikouaiti Coast Community Board held on 22 August 2018     37

11        Otago Peninsula Community Board - 23 August 2018

a      Minutes of Otago Peninsula Community Board held on 23 August 2018     42

12        Strath Taieri Community Board - 23 August 2018

a      Minutes of Strath Taieri Community Board held on 23 August 2018          49

13        Mosgiel-Taieri Community Board - 29 August 2018

a      Minutes of Mosgiel-Taieri Community Board held on 29 August 2018        52

14        West Harbour Community Board - 29 August 2018

a      Minutes of West Harbour Community Board held on 29 August 2018        60

15        Saddle Hill Community Board - 30 August 2018

a      Minutes of Saddle Hill Community Board held on 30 August 2018            67

16        Dunedin City Council Annual Report 2018

b      Dunedin City Council Annual Report for the year ended 30 June 2018 (Section 1 Organisation and Financial Management Report))                                 73

c      Dunedin City Council Annual Report for the year ended 30 June 2018 (Section 2 Significant Activities Report)                                                           94

d     Dunedin City Council Annual Report for the year ended 30 June 2018 (Section 3 Council Financial Statements)                                                                  172

e      Dunedin City Council Annual Report for the year ended 30 June 2018 (Appendices)                                                                                              229    

 

 

Council

30 October 2018

 

 

 

 

Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday
02 October 2018, commencing at 1.00 p.m.

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), John Christie (Director Enterprise Dunedin), Simon Pickford (General Manager Community Services), Leanne Mash (General Manager Infrastructure and Networks), Graham McKerracher (Manager, Council Communications Marketing), Nicola Pinfold (Group Manager Community and Planning), Sharon Bodeker (Team Leader Civic), Dave Tombs (General Manager Finance and Commercial), Chris Henderson (Group Manager Waste and Environmental Solutions), Kristy Rusher (Chief Legal Officer), Richard Saunders (Group Manager Transport), Anna Johnson (City Development Manager), Andrea Jones (Communications Team Leader), Serge Kolman (Procurement Manager), Josh Von Pein (Transport Delivery Manager), Susil Gunathilake (Senior Project Manager), Adrian Blair (Group Manager Customer and Regulatory Services), Owen Graham (Leasing and Land Advisor), Richard Davey (Treasury Manager), Jemma Adams (General Manager DCHL), Keith Cooper (DCHL Director) and Anne Gray (Policy Analyst)

 

Governance Support Officer       Lynne Adamson

 

 

1       Opening

Kristan Mouat (from Brahma Kumari and Co-Principal of Logan Park High School) opened the meeting with a prayer.

2       Public Forum

2.1    350 Dunedin

 

Representatives from 350 Dunedin withdrew from the Public Forum.

 

 

2.2    Aspiring Leaders Forum

 

Council and the Otago Community Trust supported students to attend the Aspiring Leaders Forum 2018.  Mhairi Mckenzie Everitt, Lucy Johnston and Jonathon Arrell were in attendance to present on their experiences at the Aspiring Leaders Forum. 

They advised that the forum was an annual event that brought together a diverse group of likeminded but unique young people with different strengths on a journey of self-exploration, discovery and acceptance.  The purpose of the forum was to encourage young people to become better leaders in their sphere of influence – be it community, arts, business, politics or sport. 

Jonathon, Mhairi and Lucy thanked the Council and emphasised the importance of continuing to support young leaders to attend the forum in the future.

 

 

2.3    Mount Ross Bridge Replacement

 

Barry Williams, (Chairperson), other representatives of the Strath Taieri Community Board and Leon Leslie addressed Council on the Mount Ross Bridge replacement. 

Mr Williams and Mr Leslie commented on the consultation undertaken at the community meeting and questioned why the resolution was in contradiction to the community’s wishes.   They commented that they disagreed with the change in alignment of the bridge and requested that a bridge be built with urgency and that the historic stone pillars be stored until a suitable location and use was identified.

 

 

3       Apologies

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Accepts the apology for early departure from Cr Damian Newell and Cr Andrew Whiley for partial departure.

 

Motion carried (CNL/2018/092)

 

4       Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the agenda with the following alterations:

 

a)    In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

b)    That Item C5 in the confidential part of the meeting, be taken before C2 to allow the Mr Keith Cooper, DCHL Representative to be in attendance.

Motion carried (CNL/2018/093)

 

 

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Wilson requested her declaration of interest be updated to reflect that she was now a Trustee of Predator Free Dunedin.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2018/094)

 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Executive Leadership Team's Interest Register.

Motion carried (CNL/2018/095)

 

6       Confirmation of Minutes

6.1    Ordinary Council meeting - 28 August 2018

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 28 August 2018 as a correct record.

 

 Motion carried (CNL/2018/096)

  

Minutes of Committees

7       Economic Development Committee - 11 September 2018

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Council:

a)     Notes the minutes of the Economic Development Committee meeting held on 11 September 2018.

Motion carried (CNL/2018/097)

 

8       Finance and Council Controlled Organisations Committee - 11 September 2018

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

a)     Notes of the minutes of the Finance and Council Controlled Organisations Committee meeting held on 11 September 2018.

Motion carried (CNL/2018/098)

 

9       Hearings Committee - 5 September 2018

 

Moved (Cr Andrew Whiley/Cr Kate Wilson):

That the Council:

a)     Notes the minutes of the Hearings Committee meeting held on 5 September 2018.

Motion carried (CNL/2018/099)

 

Minutes of Community Boards

10     Waikouaiti Coast Community Board - 4 July 2018

 

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on 4 July 2018.

Motion carried (CNL/2018/100)

 

11     Otago Peninsula Community Board - 5 July 2018

 

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the Otago Peninsula Community Board meeting held on 5 July 2018.

Motion carried (CNL/2018/101)

 

12     Strath Taieri Community Board - 5 July 2018

 

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the Strath Taieri Community Board meeting held on 5 July 2018.

Motion carried (CNL/2018/102)

 

13     West Harbour Community Board - 11 July 2018

 

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the West Harbour Community Board meeting held on 11 July 2018.

Motion carried (CNL/2018/103)

 

14     Saddle Hill Community Board - 12 July 2018

 

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the Saddle Hill Community Board meeting held on 12 July 2018.

Motion carried (CNL/2018/104)

 

15     Mosgiel-Taieri Community Board - 18 July 2018

 

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 18 July 2018.

Motion carried (CNL/2018/105)

 

Reports

16     Mt Ross Road Bridge Replacement Options

 

A report from Transport provided an update on the options for a replacement of the Mt Ross Road bridge.  The report noted that following the Infrastructure Network and Services Committee decision on 11 June 2018, staff had commissioned an investigation on replacement options using a new bridge structure.

The General Manager Infrastructure and Networks (Leanne Mash) and Group Manager Transport (Richard Saunders) spoke to the report and responded to questions on the proposed location of the bridge; weight limits and the results of the flood feasibility study.  It was agreed that the rock pillars would be stored while suitable reuse for them was investigated.

 

Moved (Cr Kate Wilson/Cr David Benson-Pope):

That the Council:

 

          a)      Build a replacement bridge on the existing alignment as a priority.

 

b)      Request that Heritage NZ, the Strath Taieri Community Board and Cr Lord (as the Strath Taieri Community Board Councillor) work with the community to develop an appropriate reuse for the rock pillars including the possibility of incorporating them into the new bridge design.

 

Motion carried (CNL/2018/106)

 

17     Waste Minimisation Fund Grants

 

A report from Water and Waste advised that in 2013 the Council adopted the Dunedin City Council (DCC) Waste Management and Minimisation Plan (WMMP).  The WMMP, in accordance with the Waste Minimisation Act 2008, provided for the allocation of a portion of the Waste Levy funds received from the Ministry for the Environment, for contestable grants.  The 10 Year Plan provides for an annual amount of $80,000 from the Waste Levy fund to be allocated for grants to be used for projects and initiatives that encourage waste minimisation and diversion of materials from landfill.

 

The General Manager Infrastructure and Networks (Leanne Mash) and Group Manager Waste and Environmental Solutions (Chris Henderson) responded to questions on the grants allocation process.

 

 

Moved (Cr Aaron Hawkins/Cr Damian Newell):

That the Council:

 

a)      Approves that the grant funding of $80,000 be allocated to three levels of grants as follows:

·      Waste Minimisation Small Projects grants - $10,000 for individual grants up to $500.

·      Community Waste Minimisation Project and Events grants - $30,000 for applications of $500 to $5,000.

·      Waste Minimisation Innovation and Development grants (commercial sector) - $40,000 for applications $5,000 and over.

b)     Delegates to the Chair of the Grants Subcommittee, or in the event the Chairperson is unavailable to the Deputy Chairperson, the authority to make decisions on Waste Minimisation Small Projects grant applications up to $500.

c)     Delegates to the Grants Subcommittee the authority to assess and make decisions on Community Waste Minimisation Project and Events grants between $500 and $5,000, and Waste Minimisation Innovation and Development grants for applications for $5,000 and over.

Motion carried (CNL/2018/107)

 

18     Second Generation Dunedin City District Plan (2GP) - Legal Effect of Rules

 

Councillors Kate Wilson; Aaron Hawkins and David Benson-Pope withdrew from this item.

A report from City Development recommended that Council rescinds its resolution of 21 September 2015 in relation to timing of when certain rules in the Second Generation Dunedin City District Plan (2GP) should have legal effect.  By rescinding the resolution to defer certain rules from taking legal effect, this will ensure that all rules in the 2GP have legal effect at the same time.

 

Cr Mike Lord left the meeting at 01:57 pm.

 

The Group Manager Community and Planning (Nicola Pinfold) and City Development Manager (Anna Johnson) spoke to the report and responded to questions.

 

Cr Kate Wilson left the meeting at 01:59 pm and returned to the meeting at 02:01 pm.

Cr Mike Lord returned to the meeting at 02:01 pm.

 

 

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Council:

 

a)     Rescinds its resolution of 21 September 2015, that the rules provided for in section 86B(3) of the RMA are to have legal effect upon the Plan becoming operative.

Motion carried (CNL/2018/108)

 

19     Owhiro Stream subdivision - Stage 2; Local Purpose Reserves - proposed Easement Rights

 

Councillor Conrad Stedman withdrew from this item.

A report from Parks and Recreation discussed an application from Owhiro River Limited for easements over parts of Local Purpose (Accessway) and (Utilities) Reserves in relation to a final part of Stage 1 and Stage 2 of the Owhiro Stream subdivision in Mosgiel.

The General Manager Infrastructure and Networks (Leanne Mash) and the Leasing and Land Advisor (Owen Graham) spoke to the report and responded to questions.

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

 

 

a)     Grants, as administering body of the Local Purpose Reserves pursuant to Section 48 of the Reserves Act 1977, easements for various rights to drain sewage and water and convey electricity and to convey water and convey foul sewage over parts of the Local Purpose (Accessway) and (Utilities) Reserves, described as follows:

i)      Rights to Drain Sewage and Water – Local Purpose (Accessway) Reserve

(i)    Part Lot 108 on LT Plan 527844, Part Computer Freehold Register 854610, shown as Easement "O" on LT 527844, in favour of Lot 32 DP 519032 contained in CFR 814321, and in favour of Lot 33 DP 519032 contained in CFR 814322. 

(ii)   Part Lot 108 on LT Plan 527844, Part Computer Freehold Register 854610, shown as Easement "T" on LT 527844, in favour of Lot 67, Lot 68, and Lot 69 LT 527844, being the land respectively contained in CFR's 854599, 854600, and 854601.

(iii)   Part Lot 110 on LT Plan 527844, Part Computer Freehold Register 854614, shown as Easement "V" on LT 527844 in favour of Lot 24 DP 519032, contained in CFR 814313. 

(iv)  Part Lot 110 on LT Plan 527844, Part Computer Freehold Register 854614, shown as Easement "X" on LT 527844 in favour of Lot 25 DP 519032, contained in CFR 814314.

(v)   Part Lot 108 LT Plan 527844, Part Computer Freehold Register 854610, shown as Easements "O", "S", "T", and "U" on LT 527844, in gross to the Dunedin City Council.

(vi)  Part Lot 110 LT Plan 527844, Part Computer Freehold Register 854614, shown as Easements "P", '"V", "W", "X", and "Y" on LT 527844, in gross to the Dunedin City Council. 

ii)             Right to Drain Water – Local Purpose (Accessway) Reserve

(vii)  Part Lot 111 on DP 519032, Part Computer Freehold Register 814333, shown as Easement "M" on DP 519032, in gross to the Dunedin City Council.

iii)            Right to Drain Water – Local Purpose (Utilities) Reserve

(viii)  Part Lot 102 on DP 519032, Part Computer Freehold Register 814332, shown as Easement "E" on DP 519032, in gross to the Dunedin City Council.

iv)            Rights to Convey Electricity

(ix)   Part Lot 108 LT 527844, Part Computer Freehold Register 854610, shown as Easements "O", "S", "T", and "U", in gross in favour of Aurora Energy Limited. 

(x)    Part Lot 110 LT 527844, Part Computer Freehold Register 854614, shown as Easements "P", "V", "W", "X", and "Y" on LT 527844, in gross in favour of Aurora Energy Limited.

(xi)   Part Lot 111 on DP 519032, Part Computer Freehold Register 814333, shown as Easements "B" and "M" on DP 519032, in gross in favour of Aurora Energy Limited.

v)            Rights to Convey Water and Convey Foul Sewage

(xii)  Part Lot 111 on DP 519032, Part Computer Freehold Register 814333, shown as Easements "B" and "M" on DP 519032, in gross to the Dunedin City Council.

b)     Decides the criteria for exemption for public notification have been met. 

c)     Approves under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to Section 48 of the Reserves Act 1977, various easements for the rights to drain sewage and water and convey electricity and to convey water and convey foul sewage over parts of the Local Purpose (Accessway) and (Utilities) Reserves described as follows:

i)      Rights to Drain Sewage and Water – Local Purpose (Accessway) Reserve

(i)    Part Lot 108 on LT Plan 527844, Part Computer Freehold Register 854610, shown as Easement "O" on LT 527844, in favour of Lot 32 DP 519032 contained in CFR 814321, and in favour of Lot 33 DP 519032 contained in CFR 814322. 

(ii)   Part Lot 108 on LT Plan 527844, Part Computer Freehold Register 854610, shown as Easement "T" on LT 527844, in favour of Lot 67, Lot 68, and Lot 69 LT 527844, being the land respectively contained in CFR's 854599, 854600, and 854601.

(iii)   Part Lot 110 on LT Plan 527844, Part Computer Freehold Register 854614, shown as Easement "V" on LT 527844 in favour of Lot 24 DP 519032, contained in CFR 814313. 

(iv)  Part Lot 110 on LT Plan 527844, Part Computer Freehold Register 854614, shown as Easement "X" on LT 527844 in favour of Lot 25 DP 519032, contained in CFR 814314.

(v)   Part Lot 108 LT Plan 527844, Part Computer Freehold Register 854610, shown as Easements "O", "S", "T", and "U" on LT 527844, in gross to the Dunedin City Council.

(vi)   Part Lot 110 LT Plan 527844, Part Computer Freehold Register 854614, shown as Easements "P", '"V", "W", "X", and "Y" on LT 527844, in gross to the Dunedin    City Council. 

ii)     Right to Drain Water – Local Purpose (Accessway) Reserve

(vii)   Part Lot 111 on DP 519032, Part Computer Freehold Register 814333, shown as Easement "M" on DP 519032, in gross to the Dunedin City Council.

iii)    Right to Drain Water – Local Purpose (Utilities) Reserve

(viii)  Part Lot 102 on DP 519032, Part Computer Freehold Register 814332, shown as Easement "E" on DP 519032, in gross to the Dunedin City Council.

iv)    Rights to Convey Electricity

(ix)   Part Lot 108 LT 527844, Part Computer Freehold Register 854610, shown as Easements "O", "S", "T", and "U", in gross in favour of Aurora Energy Limited. 

(x)    Part Lot 110 LT 527844, Part Computer Freehold Register 854614, shown as Easements "P", "V", "W", "X", and "Y" on LT 527844, in gross in favour of Aurora Energy Limited.

(xi)   Part Lot 111 on DP 519032, Part Computer Freehold Register 814333, shown as Easements "B" and "M" on DP 519032, in gross in favour of Aurora Energy Limited.

v)     Rights to Convey Water and Convey Foul Sewage

(xii)  Part Lot 111 on DP 519032, Part Computer Freehold Register 814333, shown as Easements "B" and "M" on DP 519032, in gross to the Dunedin City Council.

d)     Decides to exercise the powers conferred on it by delegation under the Reserves Act 1977 to classify the reserves described as part Lot 102 DP 519032, Part Computer Freehold Register 814332 as a Local Purpose (Utilities) Reserve and Lot 111 DP 519032, Part Computer Freehold Register 814333 and Lots 108 and 110, LT Plan 527844, Part Computer Freehold Register 854610 as Local Purpose (Accessway) Reserves subject to the provisions of the Act.

e)     Authorises the Council to do everything necessary to give effect to the above resolutions including the execution of all documents, and publication of any Gazette Notice.

Motion carried (CNL/2018/109)

 

20  Appointment to the Otago Museum Trust Board

 

Councillor Aaron Hawkins withdrew from this item.

A report from Civic advised that Council was required to appoint four members to the Otago Museum Trust Board (the Board) under section 6(1) of the Otago Museum Trust Board Act 1996 (the Act). 

The report noted that the current council appointees were Graham Crombie, Kate Wilson and Chris Staynes.  The purpose of this report is to recommend the appointment of Cr Aaron Hawkins to the Board, to fill the existing vacancy. 

 

 

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Council:

 

a)     Appoints Aaron Hawkins as a council representative to the Otago Museum Trust Board.

Motion carried (CNL/2018/110)

 

21  Review of Local Easter Sunday Shop Trading Policy

 

A report from Corporate Policy and Customer and Regulatory Services attached the findings of the Hearings Committee following a review of the Local Easter Sunday Shop Trading Policy.  The policy was adopted by the Council in December 2017 with a resolution to review the policy 90 days after Easter Sunday 2018.

The General Manager Community Services (Simon Pickford), Group manager Customer and Regulatory Services (Adrian Blair) and Policy Analyst (Anne Gray) spoke to the report and responded to questions.

There was a discussion on whether this was an appropriate policy for local government or if it should remain with Central Government.  It was noted that this was an issue for local government authorities New Zealand wide and it was agreed that Council would write to the Ministry of Business Innovation and Employment to request changes to the Shop Trading Hours Act 1990 to incorporate appropriate amendments. 

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Council:

 

 

a)     Revokes the Dunedin Local Easter Sunday Shop Trading Policy with a revocation date of 1 January 2019.

The Council voted by division.

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Chris Staynes, Kate Wilson and Dave Cull (10).

Against:     Crs Doug Hall, Mike Lord, Conrad Stedman and Lee Vandervis (4).

 

The division was declared CARRIED by 10 votes to 4

 

Motion carried (CNL/2018/111)

 

 

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Council:

a)  Write to the Ministry of Business Innovation and Employment to request the following changes to the Shop Trading Hours Act 1990:

o  An amendment to provide for a Local Easter Sunday Shop Trading Policy to take effect only if specified conditions are met. 

o  An amendment to section 4 to include hardware/DIY stores.

o  An amendment to section 5I to increase the notice period to employees to between 16 and 12 weeks before the relevant Easter Sunday. 

 

        The Council voted by division

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Marie Laufiso, Mike Lord, Damian Newell, Chris Staynes, Conrad Stedman, Kate Wilson, Andrew Whiley and Dave Cull (12).

Against:     Crs Aaron Hawkins, Jim O'Malley and Lee Vandervis (3).

 

The division was declared CARRIED by 12 votes to 3

 

Motion carried (CNL/2018/112)

 

22  Annual Reports of the Dunedin City Holdings Ltd Group

 

A report from Dunedin City Holdings Ltd appended the 2018 Annual Reports of Dunedin City Holdings Ltd (DCHL) Group companies.

Councillor Aaron Hawkins left the meeting at 02.55 pm and returned at 02.57 pm.

The DCHL Director (Keith Cooper), Treasury Manager (Richard Davey) and General Manager DCHL (Jemma Adams) spoke to the report and responded to questions.

 

 

Moved (Cr Mike Lord/Cr Damian Newell):

That the Council:

 

a)     Notes the 2018 Annual Reports of:

-     Aurora Energy Ltd

-     Delta Utility Services Ltd

-     Dunedin City Treasury Ltd

-     Dunedin Railways Ltd

-     Dunedin Stadium Property Ltd

-     Dunedin Venues Management Ltd

-     Dunedin International Airport Ltd

-     City Forests Ltd

-     Dunedin City Holdings Ltd

Motion carried (CNL/2018/113)

 

23     Non-Trading Council Controlled Organisations - Application for Exemption

 

A report from Finance advised that an exemption is sought under section 7(3) of the Local Government Act 2002 for non-trading Council Controlled Organisations from the requirement to fulfil reporting and other requirements imposed by the Local Government Act 2002.

 

 

The General Manager Finance and Commercial (Dave Tombs) spoke to the report.

 

 

Moved (Cr Lee Vandervis/Cr Chris Staynes):

That the Council:

 

a)     Grants an exemption under section 7 of the Local Government Act 2002 to each of the companies named below, whilst they are not being used for any trading:

i)      Tourism Dunedin Limited;

ii)     Dunedin Events Limited;

iii)    Dunedin Visitor Centre Limited;

iv)    Otago Power Limited; and

v)     Lakes Contract Services Limited.

Motion carried (CNL/2018/114)

 

24     Notice of Motion - Speed Limit on George Street, Port Chalmers

 

In accordance with Standing Order 26.1, a Notice of Motion had been received from Councillor Aaron Hawkins for inclusion on the agenda.

The Notice of Motion proposed that Council:

1      Support the desire of the West Harbour Community Board and local businesses to have a maximum speed limit of 30 kph on the George St section of SH88; and

2      Request that the NZTA undertake a review of the speed limit in time for any outcome to take effect by 1 October 2019.

 

 

Moved (Cr Aaron Hawkins/Cr Lee Vandervis):

That the Council:

 

a)     Approves the Notice of Motion.

Motion carried (CNL/2018/115)

 

 

Cr Newell left the meeting at 3.12 pm and returned at 3.15 pm

 

There was a discussion on the Notice of Motion and it was agreed that Council supported the request from the West Harbour Community Board for the reduction in the speed limit and would convey their recommendation that this be actioned as soon as possible .

 

 

Moved (Cr Aaron Hawkins/Cr Lee Vandervis):

 

That Council:

 

1      Support the desire of the West Harbour Community Board and local businesses to have a maximum speed limit of 30 kph on the George St section of SH88, and

2      Request that the NZTA undertake a review of the speed limit in time for any outcome to take effect by 1 October 2019.

 

Motion carried (CNL/2018/116)

 

 

 

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 28 August 2018 - Public Excluded

S7(2)(j)

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

 

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

 

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2  Property Negotiations - Inner City Site

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

In particular this report is confidential to protect Council's position in respect of the negotiations for a proposed property sale.  .

C3  Property Negotiations - Potential Housing Site

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

In particular this report is confidential to protect Council's position in respect of the negotiations for a proposed property sale.  .

C4  Appointment to Dunedin Indoor Sports Venue Trust

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C5  Annual Review - DCC Treasury Risk Management Policy

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C6  Dunedin City Holdings Group Appointments and Re-Appointments

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

That Dunedin City Holdings Ltd representative Keith Cooper (Director Dunedin City Holdings) and Jemma Adams (CEO, Dunedin City Holdings) be permitted to attend the meeting, after the public has been excluded, to speak to Item C5 to provide assistance in relation to the matters to be discussed. 

 

Motion carried (CNL/2018/117)

 

 

The meeting moved into confidential at 3.23 pm and concluded at 4.32 pm

 

 

 

 

..............................................

MAYOR

   

 

Council

30 October 2018

 

 

 

 

Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 23 October 2018, commencing at 11.00 am

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Dave Tombs (General Manager Finance and Commercial), Sharon Bodeker (Team Leader Civic), Karilyn Canton (Senior In-House Legal Counsel), Jemma Adams (General Manager DCHL), Graham Crombie (Chair, DCHL), John Gallaher (Chair, City Forests Ltd), Grant Dodson (Chief Executive, City Forests Ltd) and Richard Davey (Treasury Manager)

 

Governance Support Officer       Lynne Adamson

 

 

 

1       TRIBUTE TO SENIOR GOVERNANCE SUPPORT OFFICER

The Mayor paid tribute to Pam Jordan, Senior Governance Support Officer who had died the previous day.  He commented that Ms Jordan had worked at Council for more than 30 years, her dedication to public service was extraordinary and she would be sorely missed. 

 

Councillors continued with tributes highlighting Ms Jordan’s contribution to the city with her role as Electoral Officer and the advice and guidance she provided once they were elected.  They spoke of her professionalism, discretion and extreme institutional knowledge.  Councillor’s acknowledged Ms Jordan’s calm, patient nature and commented on her friendliness and warmth and gentle wit with the twinkle in her eye.

 

Cr Laufiso sang a beautiful Waiata in recognition of Ms Jordan.

 

In closing it was acknowledged that Ms Jordan was a highly respected member of staff and would be an enormous loss to the organisation and deepest sympathy was offered to all who knew and cared about her.

 

2       Apologies

 

There were no apologies.

3       Confirmation of agenda

 

 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the agenda with the following alteration:

-     In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (CNL/2018/124)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2018/125)

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Executive Leadership Team's Interest Register.

Motion carried (CNL/2018/126)

                     

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Property Purchase

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This report is confidential to protect Council's position in respect of the negotiations for a proposed property purchase..

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item and that Graham Crombie (Chair, Dunedin City Holdings Ltd), Jemma Adamson (General Manager Dunedin City Holdings Ltd), John Gallaher (Chair, City Forests Ltd), Grant Dodson (Chief Executive, City Forests Ltd) and Richard Davey (Treasury Manager) be permitted to attend the meeting, after the public has been excluded, to speak to Item C1 to provide assistance in relation to the matters to be discussed. 

 

Motion carried (CNL/2018/127)

 

 

The meeting moved into confidential at 11.30 am.

 

 

 

 

 

..............................................

MAYOR

    

 

 

Council

30 October 2018

 

 

 

 

Infrastructure Services and Networks Committee

MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services and Networks Committee held in the Edinburgh Room, Municipal Chambers,, The Octagon, Dunedin on Monday 15 October 2018, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Kate Wilson

 

Deputy Chairperson

Cr Jim O'Malley

 

Members

Cr David Benson-Pope

Mayor Dave Cull

 

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Cr Aaron Hawkins

 

Cr Mike Lord

Cr Conrad Stedman

 

Cr Damian Newell

Cr Chris Staynes

 

Cr Andrew Whiley

Cr Lee Vandervis

 

 

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Leanne Mash (General Manager Infrastructure and Networks, Acting), Simon Drew (General Manager Infrastructure and Networks), Dave Tombs (General Manager Finance and Commercial), Simon Pickford (General Manager Community Services), John Christie (Director Enterprise Dunedin), Chris Henderson (Group Manager Waste and Environmental Solutions), Catherine Irvine (Senior Strategy and Policy Officer), Richard Saunders (Group Manager Transport),  Lisa Clifford (Senior Transportation Engineer), and Nick Sargent (Transport Strategy Manager)

 

Governance Support Officer       Jenny Lapham

 

 

 

1       Public Forum

There was no Public Forum.  

 

2       Apologies

An apology for absence was received from Cr Laufiso.

 

Moved (Cr Kate Wilson/Cr Jim O’Malley)

That the Committee:

 

Accepts the apology from Cr Laufiso for absence.

 

Motion carried

 

 

3       Confirmation of agenda

 

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

 

Confirms the public part of the agenda with the following alterations:

 

a)    In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (INF/2018/034)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Hawkins advised that he had been appointed to the Otago Museum Trust Board.

 

Cr Newell advised that Digital Community Trust had been disestablished.

 

Cr Lord suggested that there should be consistency declaring appointments to the Community Boards.

 

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

 

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

Motion carried (INF/2018/035)

Part A Reports

5       Waste Futures Project - Update

 

In a report the Group Manager of Waste and Environmental Solutions (Chris Henderson) provided an update on the Waste Futures 2023 project and responded to questions from the Committee.

 

Moved (Cr Kate Wilson/Cr Rachel Elder):

That the Committee:

 

 

a)     Notes the Waste Futures Project update report.

Motion carried (INF/2018/036)

 

6       Draft Waste Minimisation and Management Plan and Draft Waste Assessment - Update

 

In a report the Group Manager Waste and Environmental Solutions (Chris Henderson) provided an update on the Draft Waste Minimisation and Management Plan (WMMP) and Draft Waste Assessment.

The Dunedin City Council (Council) was approaching the statutory review period for its existing WMMP 2013.  A WMMP Steering Group was appointed in January 2018 and has progressed the Draft Waste Assessment and the WMMP Review process, which is tracking concurrently with the Waste Futures Project.

Staff engaged with stakeholders in the planning process. The stakeholders provided valuable insights on waste and resource recovery, education, and communication. Representation spanned community, industry, business, tertiary, sector groups, and other Councils. 

The WMMP Steering Group now recommends amendments be made to the current WMMP.  Further amendments may need to be incorporated as new information and data become available, before the Proposed WMMP and Proposed Waste Assessment are completed and reported to Council in December 2018.

 

 

The Group Manager Waste and Environmental Solutions, Chris Henderson, and the Senior Strategy and Policy Officer, Catherine Irvine, spoke to the report and responded to questions. 

 

 

Moved (Cr Jim O'Malley/Cr Aaron Hawkins):

That the Committee:

 

a)     Notes the Draft Waste Minimisation and Management Plan.

b)     Notes the Draft Waste Assessment.

Motion carried (INF/2018/037)

 

7       Proposed Consultation Dunedin City Speed Limit Bylaw Amendment 9

 

In a report the Senior Transportation Engineer advised that staff have reviewed speed limits on roads throughout Dunedin with the objective of recommending the most appropriate safe speed limit for each road, taking into account how the road is used, development of the road and the surrounding environment, national consistency and how the road feels to drivers.

 

Following discussion it was Moved (Cr Kate Wilson/Cr Christine Garey):

That the Committee:

 

a)     Approves that the Statement of Proposal for Amendment 9 to the Dunedin City Council Speed Limits Bylaw 2004 be publicly notified for consultation during the period 23 October 2018 to 20 November 2018.

b)     Appoints a Hearings Subcommittee consisting of Crs Jim O’Malley, (Chairperson), Kate Wilson and Conrad Stedman to hear and consider any submissions received and report recommendations back to the Council.

Motion carried (INF/2018/038)

 

8       Resolution Reports

 

In a report the General Manager Infrastructure and Networks (Acting), Leanne Mash advised that the purpose of the report was to inform the Infrastructure Services and Networks Committee on the status of resolutions that have been adopted by the Committee since October 2016.

 

 

During the discussion Cr Lee Vandervis left the meeting at 02:46 p.m..

 

 

Moved (Cr Mike Lord/Cr Christine Garey):

That the Committee:

 

a)     Notes the Resolution report for the period ending 1 October 2018.

Motion carried (INF/2018/039)

 

9       Items for Consideration by the Chair

 

 

 

 

The Chairperson advised that this was Ms Mash’s last meeting and the Committee thanked her for contribution to the Council. 

 

 

 

             

 

a)       Resolution to exclude the public

b)        Moved (Cr Kate Wilson/Cr David Benson-Pope):

c)         That the Committee:

d)         

e)         Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

f)           

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Proposed Road Stopping - Walsh Street

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

g)        This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

h)        Motion carried (INF/2018/040)

 

The meeting went into non-public at 2.49 pm.

 

The meeting concluded at 3.23 p.m. 

 

 

 

 

 

Council

30 October 2018

 

 

 

 

Community and Culture Committee

MINUTES

 

Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 16 October 2018, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Aaron Hawkins

 

Deputy Chairperson

Cr Rachel Elder

Marie Laufiso

 

 

 

Members

Cr David Benson-Pope

Mayor Dave Cull

 

Cr Christine Garey

Cr Doug Hall

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Chris Staynes

 

Cr Conrad Stedman

Cr Lee Vandervis

 

Cr Andrew Whiley

Cr Kate Wilson

 

 

IN ATTENDANCE

Simon Pickford (General Manager Community Services), Sue Bidrose (Chief Executive Officer) John Christie (Director Enterprise Dunedin), Dave Tombs (General Manager Finance and Commercial), Nick Dixon (Group Manager Ara Toi), Nicola Pinfold (Group Manager Community and Planning), Nicky Page (Director City of Literature), Alana Reid (Housing Manager), Andrea Jones (Communications Team Leader), Joy Gunn (Manager Events and Community Development), Dr Ian Griffin (Director Otago Museum) and

 

Governance Support Officer       Lynne Adamson

 

 

 

1       Public Forum

Fresh Air Project

 

Sophie Carty, Otago Cancer Society and Komal Suratwala (DHB) provided an update on the “Fresh Air Project – smokefree outdoor dining” and circulated the Creating Fresh Air Dining Everywhere handout. 

 

Ms Carty and Ms Suratwala responded to questions and advised that the launch date had been set for 1 November 2018 and would initially include cafes and restaurants. The findings will be presented to Council at the completion of the pilot.

 

 

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Committee:

 

Confirms the agenda with the following alteration:

-     In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (COM/2018/043)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Committee:

 

a)     Notes the Elected Members' Interest Register attached; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2018/044)

      

Part A Reports

5       Otago Museum Report to Contributing Local Authorities - July to August 2018

 

A report from the Otago Museum provided an update on the key activities from July to August 2018.

The Director of the Otago Museum (Dr Ian Griffin) spoke to the report, commented on highlights of the period reported and responded to questions from the Committee. 

Dr Griffin commented on the success of the free loop bus service which the Museum had trialled and advised that they were unable to sustain supporting the service.  He encouraged Council to give consideration to the provision of a free bus loop service between the local cultural facilities. 

 

Moved (Cr Kate Wilson/Cr Christine Garey):

That the Committee:

 

a)     Notes the Otago Museum Report to Contributing Local Authorities – July to August 2018

Motion carried (COM/2018/045)

 

6       UCCN Annual Meeting 2018

 

A report from Arts and Culture  provided an update on the UNESCO Creative Cities Network (UCCN) Annual Meeting which was held in Krakow and neighbouring Katowice, Poland, from 12 to 15 June 2018.

 

The Group Manager Ara Toi (Nick Dixon) and Director City of Literature (Nicky Page) spoke to the report and responded to questions. 

 

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Committee:

 

a)     Notes the report on the UCCN Annual Meeting 2018.

Motion carried (COM/2018/046)

 

7       Community and Culture Non-Financial Activity Report for the Quarter Ended 30 September 2018

 

A report from Community and Planning and Ara Toi provided an update on key city, community, arts and culture outcomes for the quarter ended 30 September 2018.

The report noted some highlights for the quarter which included Otepoti Youth Vision; and being a finalised in the Keep New Zealand Beautiful awards in the Most Beautiful City category 2018.

The Group Manager Community and Planning (Nicola Pinfold), Group Manager Ara Toi (Nick Dixon) and Manager Events and Community Development spoke to the report and responded to questions.

The Library Services Manager (Bernie Hawke) was commended for recently being awarded a LIANZA (Library and Information Association of New Zealand Aotearoa) Fellowship.  The award recognised Mr Hawke’s leadership and contributions to the New Zealand Library profession, Otago/Southland Regional Libraries and to Dunedin Public Libraries.  Mr Hawke was also congratulated on the work he undertook to secure the City of Literature status for Dunedin.

 

Moved (Cr Christine Garey/Cr Jim O'Malley):

That the Committee:

a)     Notes the Community and Culture Non-Financial Activity Report for the Quarter ended 30 September 2018.

Motion carried (COM/2018/047)

 

8       Dunedin City Council Submission on Healthy Homes Standards Discussion Document

 

A report from Property and Community and Planning provided a draft submission on the Healthy Homes Standards Discussion Document to the Ministry of Housing and Urban Development for consideration and approval.

The report noted that the draft submission supported the requirement for landlords to provide simple, reasonable improvements to rental homes to achieve the objective of warm, dry rental homes.

Improvements would have a one-off financial implication of $1.5M - $2.0M on the Dunedin City Council Community Housing Portfolio, to be spread over a three to five year period.

The Housing Manager (Alana Reid) and Manager Events and Community Development (Joy Gunn) spoke to the report and responded to questions on the draft submission.

 

Moved (Mayor Dave Cull/Cr Doug Hall):

That the Committee:

 

a)     Approves the submission on the Healthy Homes Guarantee Act Discussion Document.

b)     Notes the financial impact for the Council’s Community Housing Portfolio.

The Committee voted by division

For:          Crs David Benson-Pope, Dave Cull, Rachel Elder, Christine Garey, Doug Hall, Marie Laufiso, Mike Lord, Jim O'Malley, Damian Newell, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Aaron Hawkins (14).

Against:     Cr Lee Vandervis (1).

 

The division was declared CARRIED by 14 votes to 1

 

Motion carried (COM/2018/048)

 

9       Residential Tenancy Act Reform Submission

 

A report from Property and Community and Planning requested consideration and approval of a draft submission to the Ministry of Housing and Urban Development on the proposed reform of the Residential Tenancy Act (RTA).

The report noted that the draft submission was in support of the modernisation of the Residential Tenancy Act and recommended to the Ministry that local authority providers were included in the public housing exemptions.

It also noted that there would be a further opportunity to submit comments on the proposed bill at Select Committee stage as it passed through the House in 2019.

 

The Housing Manager (Alana Reid) and Manager Events and Community Development (Joy Gunn) spoke to the report and responded to questions.

 

 

Moved (Cr Kate Wilson/Cr David Benson-Pope):

That the Committee:

 

a)     Approves the draft submission to the Ministry of Housing and Urban Development on the reform of the Residential Tenancy Act.

b)     Notes the feed-back from the discussion document will be included in a new bill or amendment to go before the House in late 2019.

Motion carried (COM/2018/049)

 

 

 

10     Items for Consideration by the Chair

 

·      Obtain feedback from cultural organisations on the provision of providing a bus service as discussed under Item 5 – the Otago Museum Report.

·      Public Forum – obtain feedback on consideration of additional outdoor spaces e.g. beaches in the Fresh Air Project.

 

 

             

 

The meeting concluded at 2.50 pm

 

 

 

 

 

 

..............................................

CHAIRPERSON

   

 

Council

30 October 2018

 

 

 

 

Planning and Environment Committee

MINUTES

 

Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, , The Octagon, Dunedin on Tuesday 16 October 2018, commencing at 2.57 pm (or at the conclusion of the previous meeting, whichever is later)

 

PRESENT

 

Chairperson

Cr David Benson-Pope

 

Deputy Chairperson

Cr Damian Newell

Cr Conrad Stedman

 

Members

Mayor Dave Cull

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Andrew Whiley

Cr Kate Wilson

 

 

IN ATTENDANCE

Simon Pickford (General Manager Community Services), Sue Bidrose (Chief Executive Officer), John Christie (Director, Enterprise Dunedin), Dave Tombs (General Manager Finance and Commercial), Adrian Blair (Group Manager Customer and Regulatory Services), Kevin Mechen (Secretary, District Licensing Committee), Nicola Pinfold (Group Manager Community and Planning); Andrea Jones (Communications Team Leader) and Colin Weatherall (Chairperson, District Licensing Committee)

 

Governance Support Officer       Lynne Adamson

 

 

 

1       Public Forum

There was no Public Forum.  

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

 

Confirms the agenda with the following alteration:

-     In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (PLA/2018/007)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Chairperson David Benson-Pope/Cr Mike Lord):

That the Committee:

 

a)     Notes the Elected Members' Interest Register subject to the changes notified at the Infrastructure Services and Networks Committee meeting; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (PLA/2018/008)

      

Part A Reports

5       Annual Report to Alcohol Regulatory and Licensing Authority

 

A report from Customer and Regulatory Services provided an update on the proceedings and operations of the Dunedin District Licensing Committee (DLC) for the year ending 30 June 2018.  The report included statistics on the applications processed by the Committee over the twelve-month period and appended the annual report to the Alcohol Regulatory and Licensing Authority (ARLA).

The Chair of the District Licensing Committee (Colin Weatherall) was invited to the table alongside the Secretary, District Licensing Committee (Kevin Mechen) to speak to the report and respond to questions.  Mr Weatherall spoke of the challenges and commented on the success of Easter weekend 2018 and the Ed Sheeran concerts.

The District Licensing Committee was congratulated on the success with imposed one way door policies and closing times and the work they undertook to ensure Easter weekend enhanced the visitor experience to the city. .

 

Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Annual Report to the Alcohol Regulatory and Licensing Authority.

Motion carried (PLA/2018/009)

 

6       Animal Services Annual Report to the Department of Internal Affairs

 

A report from Customer and Regulatory Services appended the annual report to the Department of Internal Affairs.

The report noted that under Section 10A of the Dog Control Act 1996 territorial authorities were required to publicly report each year on:

·           The administration of their dog control policy and their dog control practices (section 10A (1)); and

·           A variety of dog control related statistics (section 10A (2)).

The Group Manager Customer and Regulatory Services (Adrian Blair) spoke to the report and responded to questions on the education provided to schools and methods to enhance knowledge and understanding of treatment of dogs.

 

 

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Committee:

 

a)     Notes the Animal Services annual report to the Department of Internal Affairs.

Motion carried (PLA/2018/010)

 

7       Planning and Environment Non-Financial Activity Report for the Quarter Ended 30 September 2018

 

A report from Community and Planning and Customer and Regulatory Services provided an update on activities including city development, resource consents, building services, alcohol licensing, environmental health, animal control and parking enforcement.

 

The Group Manager Community and Planning (Nicola Pinfold) and Group Manager Customer and Regulatory Services (Adrian Blair) spoke to the report and responded to questions.

 

 

Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Planning and Environment Non-Financial Activity Report for the Quarter Ended 30 June 2018.

Motion carried (PLA/2018/011)

 

8       Items for Consideration by the Chair

 

There were no items identified for consideration by the Chair.

 

 

The meeting concluded at 3.28 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

   

 

 

Council

30 October 2018

 

 

 

 

Waikouaiti Coast Community Board

MINUTES

 

Confirmed minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 22 August 2018, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Mandy Mayhem-Bullock

Cr Jim O'Malley

 

Richard Russell

Rose Stringer-Wright

 

 

IN ATTENDANCE

Richard Saunders (Group Manager, Transport), Rachael Eaton (Manager, Recreation and Planning Facilities) and Stephen Hogg (Assistant Planner, Parks and Recreation)

 

Governance Support Officer       Rebecca Murray

 

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

 

Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

Accepts the apology from Mark Brown.

 

Motion carried (WC/2018/051)

 

3       Confirmation of agenda

 

 

Moved (Chairperson Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (WC/2018/052)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

 

Motion carried (WC/2018/053)

 

5       Confirmation of Minutes

5.1    Waikouaiti Coast Community Board meeting - 4 July 2018

 

Moved (Richard Russell/Mandy Mayhem-Bullock):

That the Board:

 

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 4 July 2018 as a correct record.

 

Motion carried (WC/2018/054)

Part A Reports

6       Waikouaiti Coast Community Board Action List

 

The report provided an update to the Waikouaiti Coast Community Board Action List, which included:

·      Coastal Erosion/Karitane Spit -  Funding has been approved for the design work. Construction costs will come from existing budgets. DCC Coastal Specialist hopes for the job to be complete before the end of the year.

·      Waitati Public Toilets - progress update

·      Waikouaiti Transfer Centre - the aspirations of the community

·      Emergency Response meeting - Richard Russell attended the invitation only meeting

·      Horse training access to the beach – Board members formally endorsed the application from Waikouaiti Trotting Club as being a good idea, based on the road safety aspects described in the letter.

·      Truby King Recreation Reserve Committee - the Reserve Management Plan has been reviewed and a meeting with the Committee will follow

·      Freedom Camping - advised there is additional funding from Central Government

 

·      Shortcut Road - Board members consider the proposed sealing of a small section of Blueskin Road to be potentially dangerous. Richard Saunders will look into aspects of this relating to an existing Resource Consent condition.

 

Moved (Mandy Mayhem-Bullock/Cr Jim O'Malley):

That the Board:

 

a)     Amends the Action List as appropriate.

b)      Endorse  the proposal of the horse trainers.

 

Motion carried (WC/2018/055)

 

7       Funding Application - Waikouaiti District Museum Society Inc.

 

An application for funding which lay on the table was uplifted and discussed from the Waikouaiti District Museum requesting $2,347.00 towards additional shelving for storage of heritage items not on display.

 

Moved (Rose Stringer-Wright/Cr Jim O'Malley):

That the Board:

 

a)     Uplifts the funding application from the Waikouaiti District Museum from the table.

b)     Approves the funding application for $1,500.00 from the Waikouaiti District Museum.

Motion carried (WC/2018/056)

 

8       Governance Support Officer's Report

 

In a report from the Governance Support Officer, an update was provided on matters of interest, including:

a)     Project Fund.

 

Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

a)     Notes the Governance Support Officer’s Report.

Motion carried (WC/2018/057)

 

9       Board Updates

 

Board members provided updates on activities including:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock advised the results of the recent Keep Dunedin Beautiful awards and was very happy with the outcome for local nominees.  She advised that Dunedin City is a finalist for the most beautiful city.  The clean-up week is set for 10-16 September.

 

 

 

 

Assist Fund Recipients with Reporting Back

Rose Stringer-Wright advised she had contacted Karitane School and advised that there are no issues with the use of the paddock.

 

 

Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

a)     Notes the report.

Motion carried (WC/2018/058)

 

 

10     Chairperson's Report

 

A verbal report was provided from the Chairperson at the, which included:

 

On Thursday 23 August, a mass planting project will be commencing for Matariki tu Rakau, an MPI initiative to plant 300,000 trees throughout New Zealand to commemorate all those who have served in the New Zealand Defence Force over the last 100 years. Our allocation is 1,000 plants. Waikouaiti school pupils will be assisting with the planting.

 

Police Update, Alasdair received a letter from Inspector Jason Guthrie, it advised that he is taking a 12 month secondment to the Police Head Office.  In Inspector Jason Guthrie’s absence Inspector Marty Gray will in his place.

 

A Safe Road Alliance email has been received regarding the bus stop outside Hawksbury Village, the actual bus stop site is dangerous. It advised that they are still considering the safety of this bus stop, but will be considered within a wider business case.  Richard Saunders to talk with the NZTA team in Dunedin regarding this.

 

Road issues, there is a slump on Coast Road, Richard Saunders advised that a design is being completed by Downer which is due in one week, this will consist of a  package of nine slips.  Reservoir Road surface and ditch issues continuous.  Richard Saunders will follow up with staff. 

 

 

Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

a)     Notes the report.

Motion carried (WC/2018/059)

 

11     Council Activities

 

Councillor Jim O'Malley provided an update on matters of interest to the Board.

 

12     Items for Consideration by the Chair

 

Skip days, when and where are these? it was advised that they are at Warrington Domain and occur three times a year, around Waitangi weekend, Queens Birthday weekend and Labour weekend.

 

 

 

 

 

LED roll out information sought, Richard Saunders advised that where there are lights currently they will be upgraded.  Trial area to be determined.  Roll out starts middle of next year.  We will be advised of any updates as and when they become available. 

 

             

 

The meeting concluded at 7.30pm.

 

 

 

 

 

..............................................

CHAIRPERSON

    

 

Council

30 October 2018

 

 

 

 

Otago Peninsula Community Board

MINUTES

 

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 23 August 2018, commencing at 10.00 am

 

PRESENT

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Lox Kellas

Graham McArthur

 

Christine Neill

Edna Stevenson

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Richard Saunders (Group Manager Transport), Lydia Perkins (Fulton Hogan), Winston Smith (Fulton Hogan), Gareth Jones (Parks and Cemetery Manager), Rachael Eaton (Recreation Planning and Facilities Manager) and Amanda Reid (Engagement Co-ordinator)

 

Governance Support Officer       Rebecca Murray

 

 

1       Opening

Graham McArthur opened the meeting with a reflection.

2       Public Forum

There was no Public Forum.   

 

3       Apologies

There were no apologies.

 

4       Confirmation of agenda

 

 

Moved (Lox Kellas/Edna Stevenson):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (OPCB/2018/037)

 

 

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Andrew Whiley/Christine Neill):

That the Board:

 

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2018/038)

 

6       Confirmation of Minutes

6.1    Otago Peninsula Community Board meeting - 5 July 2018

 

Moved (Lox Kellas/Graham McArthur):

That the Board:

 

Confirms the minutes of the Otago Peninsula Community Board meeting held on 5 July 2018 as a correct record.

 

Motion carried (OPCB/2018/039)

    

Part A Reports

7       Peninsula Connection Project

 

Lydia Perkins and Winston Smith from Fulton Hogan were in attendance and updated the Board on progress to date and the current status of the Peninsula Connection Project.

They outlined progress made, such as the stone wall bypass being 50% completed and that the bulk earth works were now completed in the widening areas.

It was noted there would be water shutdowns during the next school holidays in early October to upgrade the fire hydrant piping.  Notices would be going out around this process.  It was also advised that there had been thefts from the trucks and trailers, and the possibility of diesel thefts also. 

At the 5 September 2018 meeting with tourism operators Fulton Hogan would be in attendance to discuss the upcoming cruise ship season. 

 

Moved (Chairperson Paul Pope/Edna Stevenson):

That the Board:

 

a)     Notes the report from Fulton Hogan.

Motion carried (OPCB/2018/040)

 

8       Governance Support Officer's Report

 

The report informed the Otago Peninsula Community Board of activities relevant to the Board area including:

a)     Project Fund

b)     Update from Community Development and Events

c)     Action Lists.

Parks and Recreation

Peninsula Tracks – Aalbert Rebergen, Paul Pope and Gareth Jones met to discuss having an intern for projects which would include Peninsula projects such as tracks signage.  The intern could be full time for around three months. 

Playground Equipment – this was installed and ready to be signed off, with the project almost completed.

Tomahawk School – Amanda Reid would be assisting with the plan for this project.  Between now and October the Board may visit the facilities to be updated on the project commencing in October.

Peninsula Toilets – the priority list from Paul Pope was Tomahawk, Sandfly Bay, Taiaroa Head, Portobello (signage), standalone toilets at Portobello Hall (outside the Hall), Sandymount, Macandrew Bay area and upgrade of Broad Bay.  Gareth Jones advised condition assessment would be completed within the next few weeks.

Te Rauone Reserve Upgrade – the next working party meeting would be held shortly, and depending on feedback there could be another drop in session in mid-September.

BBQ at Macandrew Bay – Graham McArthur would liaise with Gareth Jones and report back to the next meeting.

Harbour Recreational Assets – Gareth Jones would research and come back to the Board on any updates on the Broad Bay pontoon refurbishment.  Parks staff would liaise with Lox Kellas over commercial operators.

Freedom Camping – as the new season was approaching, it was time to discuss the security contract in October.  Fulton Hogan needed to be advised of this to ensure correct information was advised.  Richard Saunders advised that discussions had taken place with Fulton Hogan prior to the project commencing.  A site assessment tool had been developed to identify additional sites around the city (a pop up facility).

Overhanging trees, Portobello Road – there was a critical issue with overhanging macrocarpa trees, and this caused issues with trucks and buses.  The Board would like to see progress with this before the tourist season started.  Gareth Jones, Andrew Kennelly and Paul Pope would drive around and assess the areas needing addressing.

McTaggart Street Bush – issues had been raised by the Yellow-eyed Penguin Trust relating to the management plan for this (possum, weeds etc were an issue).  Staff would come back in October about the contract.

Portobello Boat Ramp – this would be discussed through the road connection

Transport

Highcliff Road –there would be a plan circulated ahead of the next meeting to advise of possible pull-over sign locations. 

Peninsula Connection Project – the Board had received the general update earlier in the meeting and was happy with the progress.  Work was ahead of schedule.  The project would provide a new shed over land rather than water, then the next issue was the ramps.  There was already consent for a ramp beside the pontoon, this just needed to be constructed.  Another concern was lack of parking in that space.  Discussions were needed around whether this was an appropriate place to have an open ramp.  Feedback from the Board was required.  It was suggested there was potential for the trailers to be parked at the local park, and managed in the same way as Macandrew Bay, which had good signage. 

Wellers Rock – this was on hold due to a resource issue.  A report may be put together with Board and Rūnanga input to be presented to Council.

Sealing of the Macandrew Bay Yacht Club Car Park – the maintenance team was looking at this.  The only reason for holding off at this stage was that this site may be used as a truck turning bay, but the large holes would be attended to.

Condition of Seal at Hatchery Road behind Shop – this was programmed for the end of September, weather permitting.

38 Marion Street – flooding issues were to be added to the Action List.  A resident had sent a letter to the Chief Executive Officer.

Back Bay Roads – when it rained the road turned to mud.  The road itself was in good condition and dried out quickly.

Tidewater Drive/Otakou Drainage Issues – Lox Kellas and Paul Pope would meet with Hamish again.  Otakou needed some tidy up work completed.

Highcliff Road Trees – a request had been received from the Hereweka Harbour Cone Trust.  Contact would be made to Richard Saunders at some stage.

Macandrew Bay Store Parking – line marking for 5 minute parks would be carried out.

Street Lighting at Harington Point Road – lighting would go in existing areas only, unless there was consultation with the Community Board and community consultation, or it involved new subdivisions.

Southdale Road – culverting etc was needed, and gradual improvement and monitoring was required.

 

Moved (Chairperson Paul Pope/Edna Stevenson):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Approves the expenditure of $75.00 on flowers.

c)     Notes the Project Completion Form from the Macandrew Bay Playcentre.

d)     Notes the update from Community Development and Events.

e)     Amends the Action Lists as appropriate.

Motion carried (OPCB/2018/041)

 

9       Funding Application - Otago Peninsula Trust

 

A funding application had been received from the Otago Peninsula Trust for the Glenfalloch Night Garden project to be held in late September.

Hoani Langsbury declared a conflict of interest and stepped aside from the discussion.

 

Moved (Christine Neill/Edna Stevenson):

That the Board:

 

a)     Grants the funding application from the Otago Peninsula Trust for $600.00 for the Glenfalloch Night Garden project for the school art work materials and $248.40 for the sound system equipment, as per the quote provided.

Motion carried (OPCB/2018/042)

 

10     Funding Application - Scott Hall Committee

 

A funding application had been received from the Scott Hall Committee for a new oven for the hall's kitchen.

 

Moved (Deputy Chairperson Hoani Langsbury/Lox Kellas):

That the Board:

 

a)     Grants the funding application from the Scott Hall Committee for $1,500.00 for a new oven for the Scott Hall.

Motion carried (OPCB/2018/043)

 

11     Working Parties/Board Area Liaison Updates

 

Keep Dunedin Beautiful

Graham McArthur attended the last meeting.  An upcoming event would be Clean Up Week, 10-16 September.  An initiative would be based on the Town Belt, but it was suggested that the Board could initiate something, in particular with the amount of rubbish along the roadside.  Richard Saunders advised that roadside rubbish should be advised to Transport as this was part of a contract.  If it was in a gully etc, then that should be community based.  The Keep Dunedin Beautiful Co-ordinator had advised that Keep Dunedin Beautiful were keen to do a clean-up at Harington Point on 6 October. 

 

Rural Roads

This had been dealt with earlier in the meeting.

 

Business Directory

Christine Neill and Paul Pope met recently and Paul advised that Christine had done a wonderful job with this.

 

Emergency Response Plan

Two key things were to assess the plan, SIMS process, and practice afterwards.  Information from Lox Kellas had been supplied to go into the database.  A desktop exercise would be held with the Coastguard.  Lox will let the Board know when this was happening.

 

Members' Area Updates 

Hoani Langsbury asked whether the Council was still involved with rural broadband.  It was advised that Harwood would have fibre by 2020, announced by Chorus earlier in the year.  An update was requested from Chorus and Lesley Marriott, who would finish in September.  A new drain had been laid along the front of Otakou.  Above all the new pipes, someone had planted trees, and there was concern around this. 

 

Christine Neill advised that the rubbish dumped on Camp Road had been removed, and the resident sent an email advising what a fabulous job that had been done.  She was currently organising the meeting with local tourism operators and was expecting around 25 to attend.  Fulton Hogan would also attend to provide an update. 

 

12     Chairperson's Report

 

A report from the Chairperson advised the following matters of interest to the Board:

 

The Chair attended a meeting with DCC staff over the possibility of the development of a summer intern project looking at the Peninsula Tracks.

 

The Chair and Gareth Jones were now meeting monthly to discuss issues on the Otago Peninsula.  Items discussed previously were:

 

·      Temporary bins at Scott Hall for the summer season

·      The maintenance of the plantings at Smaills Beach.

 

The Board should be aware that the DCC would need to shut off water during the road construction on the Peninsula Connection in October.

 

The Chair attended the Otago Museum Strategic Planning Session.

 

Submission on the Otago Regional Council Navigation Bylaw closed on 20 August 2018.

 

Submissions on the Otago Regional Council Bus Consultation Process closed on 24 August 2018.

 

The Keep Dunedin Beautiful Awards had a number of Otago Peninsula residents and organisations present this year.

 

Items for addition to the Action List after discussion:

 

·      The rock outcrop opposite Pudding Island needed weed work and development as a feature

·      Weed control on Hatchery Road

·      Tree management on Highcliff Road - joint agency approach

·      Carpark at Bacon Street

·      Clean up for the gun emplacements - 6 October 2018

·      McTaggart Street bush area.

 

 

Moved (Deputy Chairperson Hoani Langsbury/Christine Neill):

That the Board:

 

a)     Notes the Chairperson's Report.

Motion carried (OPCB/2018/044)

 

13     Councillor's Update

 

Councillor Andrew Whiley provided an update on the following matters of interest:

·      LED lights – the Council was now looking at 3000k rather than 4000k

·      Cycleway along Portsmouth Drive

·      The bridge over the Leith was underway

·      Capital renewals

 

 

 

Moved (Chairperson Paul Pope/Lox Kellas):

That the Board:

 

a)     Notes the report.

Motion carried (OPCB/2018/045)

 

14     Items for Consideration by the Chair

 

There were no items notified.

             

 

 

The meeting concluded at 12.02 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

    

 

Council

30 October 2018

 

 

 

 

Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 23 August 2018, commencing at 2.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Joan Wilson

 

Members

Norma Emerson

David Frew

 

Mr Mark O'Neill

Jacinta Stevenson

 

 

IN ATTENDANCE

Terry Taylor (Contract Supervisor)

 

Governance Support Officer       Jenny Lapham

 

 

1       Public Forum

There was no Public Forum.   

 

2       Apologies

 

Moved (Norma Emerson/David Frew):

That the Board:

 

Accepts the apology from Cr Mike Lord.

 

Motion carried (STCB/2018/017)

 

3       Confirmation of agenda

 

 

Moved (Joan Wilson/Jacinta Stevenson):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (STCB/2018/018)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Joan Wilson/Norma Emerson):

That the Board:

 

a)     Notes if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2018/019)

 

5       Confirmation of Minutes

5.1    Strath Taieri Community Board meeting - 5 July 2018

 

Moved (Joan Wilson/Mark O'Neill):

That the Board:

 

Confirms the minutes of the Strath Taieri Community Board meeting held on 5 July 2018 as a correct record.

 

 Motion carried (STCB/2018/020)

Part A Reports

6       Governance Support Officers Report

 

In a report the Governance Support Officer provided an update on matters of interest including:

·           Project Fund

·           Middlemarch Wastewater Network

·           Action List

·           Correspondence

 

 

In discussing the Middlemarch Wastewater Network maintenance some people had not received the notification that the work was going to be undertaken. 

 

The Contract Supervisor, Terry Taylor, provided an update on the programme for gravelling the roads. 

 

 

 

Moved (David Frew/Joan Wilson):

That the Board:

 

a)     Notes the Governance Support Officers Report;

b)     Amends the Action List as appropriate

Motion carried (STCB/2018/021)

 

7       Chairperson's Update

 

The Chairperson advised that:

·      Four Mile Road gravelling was scheduled for September.

·      Provision of area for rubbish bins at Lee Stream – The rubbish bin collection area requires a fence around it to prevent rubbish being blown into the paddocks and school.  The recycling bins are outside the entrance to the hall, but a more appropriate place for the bins needs to be found.

·      Trees at Hyde Domain need to be removed, there are approximately 250 trees.  Any money from the trees should go back into the Hyde domain so the fences can be maintained.

·      Sutton Bridge – A successful drop in session was held with good attendance from the local community. 

·      Weedspraying – this needs to be undertaken prior to October, as there is a lot of wind in October.

·      Walking Track to the River – discussion took place on the suggestion by Cr Wilson to create a walking track.  Members noted that the land owners should be contacted but there was some concern regarding access during lambing.

·      The Museum was wanting to know if the resource consent fees for the building to house the platypus submarine could be waivered.

 

 

 

 

8       Notification of Agenda Items for Consideration by the Chairperson

 

 

There were no items notified.

 

 

 

             

 

 

 

 

The meeting concluded at 2.49 pm .

 

 

 

 

 

..............................................

C H A I R P E R S O N

    

 

Council

30 October 2018

 

 

 

 

Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 29 August 2018, commencing at 12.00 pm

 

PRESENT

 

Chairperson

Sarah Nitis

 

Deputy Chairperson

Joy Davis

 

Members

Phillipa Bain

Martin Dillon

 

Cr Mike Lord

Dean McAlwee

 

Maurice Prendergast

 

 

 

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services) and Rachael Eaton (Recreation Planning and Facilities Manager)

 

 

Governance Support Officer       Wendy Collard

 

 

 

1       Public Forum

1.1    Malcolm Bathgate

 

Malcolm Bathgate addressed the meeting regarding his concerns which included parking within the CBD and hospital area, and the benefits of the Dunedin City Council and Otago Regional Council merging.

Mr Bathgate responded to questions from the Board.

  

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Sarah Nitis/Martin Dillon):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (MTCB/2018/045)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2018/046)

 

5       Confirmation of Minutes

5.1    Mosgiel-Taieri Community Board meeting - 18 July 2018

 

Moved (Maurice Prendergast/Dean McAlwee):

That the Board:

 

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 18 July 2018 as a correct record.

 

 Motion carried (MTCB/2018/047)

    

Part A Reports

6       Mosgiel-Taieri Community Board Action List Report

 

A report from Civic provided an update to the Mosgiel-Taieri Community Board’s action list.

The Recreation Planning and Facilities Manager (Rachael Eaton) spoke to the Parks and Recreation items.

Parks and Recreation

·      Outram Glen.  It was noted that an update would be provided to the Board’s next meeting to be held on 3 October 2018.

·      East Taieri Dog Park.  Ms Eaton advised that an update would be provided to the October Board meeting.

·      Highland Park Exercise Equipment.  Ms Eaton commented that the exercise equipment was currently being reinstated.

·      Murray Street Park.  Joy Davis advised that she had a meeting with residents who would like a rubbish bin and picnic table installed.

Transport

 

·      Inglis Street.  Following further discussion, it was agreed that staff be requested to revisit this issue in early 2019.

·      Street calming.  It was agreed that staff be requested to investigate traffic calming measures for High, Argyle, Church, Murray and Green Streets.

·      Factory Road.

 

 

Moved (Sarah Nitis/Cr Mike Lord):

That the Board:

 

a)     Amends the Action List as appropriate.

Motion carried (MTCB/2018/048)

 

7       Mosgiel Aquatic Facility Update

 

A report from Parks and Recreation provided an update on the Mosgiel Aquatic Facility redevelopment project (the pool), which included the associated designation process, following an update to the Infrastructure Services and Networks Committee in August 2018.

The Recreation Planning and Facilities Manager (Rachael Easton) spoke to the report and responded to questions from the Board

 

Moved (Dean McAlwee/ Joy Davis):

That the Board:

 

a)     Notes the Mosgiel Aquatic Facility update.

Motion carried (MTCB/2018/049)

 

8       Mosgiel-Taieri Community Board - Community Plan

 

A report from the Chairperson provided an updated Section 7.1 – Mosgiel-Taieri Community Plan Annual Plan for the Board’s consideration.

The report also requested the Board confirm the distribution from the Discretionary Fund to the Board Initiated Projects and Community Grants.

 

Moved (Sarah Nitis/Joy Davis):

That the Board:

 

a)     Adopts the Mosgiel-Taieri Community Board Annual Plan 2018/19 being section 7.2 of the Mosgiel-Taieri Community Long Term Plan.

Motion carried (MTCB/2018/050)

 

 

There was a discussion on the Board’s Discretionary Fund and it was agreed that the Board would decide the amount it was allocating to Board projects and grants at its March 2019 meeting.

 

Moved (Chairperson Sarah Nitis/Dean McAlwee):

That the Board:

·      Confirms that the amount from the Board’s Discretionary Fund to be allocated to Community Grants would be decided at the meeting when the applications were being considered.

 Motion carried (MTCB/2018/051)

 

9       Governance Support Officer's Report

 

A report from Civic provided an update on activities relevant to the Board’s area which included:

a)     Project Fund

b)     3 Waters Update

c)     Remuneration

d)     New Zealand Transport Agency (NZTA) update. It was agreed that the Board’s preferred option for the centre of the roundabout at the State Highway exit was native low plantings as per NZTA’s original proposal.

e)     Inwards Correspondence

f)     Outwards Correspondence

 

 

Moved (Dean McAlwee/Maurice Prendergast):

That the Board:

a)      Advise New Zealand Transport Agency that the Board’s preferred option for the roundabout was native low plantings as per their original proposal

Motion carried (MTCB/2018/052)

 

 

Moved (Maurice Prendergast/Dean McAlwee):

That the Board:

 

a)     Submit the Positive Ageing Strategy submission to Ministry of Social Development as attached

Motion was put and lost

 

 

Maurice Prendergast advised that the submission he had prepared on behalf of the Board had been submitted prior to receiving endorsement from the Board.

 

Following discussion, it was agreed that the Ministry of Social Development (MSD) be advised that the submission prepared and sent had not been endorsed by the Board and therefore it should be regarded as a personal submission from Maurice Prendergast.

 

 

Moved (Martin Dillon/Sarah Nitis):

That the Board:

a)     Agrees that the Board would not prepare a submission to the Positive Ageing Strategy

Motion carried (MTCB/2018/053)

 

 

Moved (Sarah Nitis/Joy Davis):

That the Board:

 

a)     Notes the Governance Support Officer's Report

Motion carried (MTCB/2018/054)

 

Maurice Prendergast left the meeting at 01:14 pm.

10     Chairperson's Report

 

Maurice Prendergast returned to the meeting at 01:18 pm.

A report from the Chairperson updated the Board on matters of interest since the previous meeting which included:

·      Garden Seat.  Following discussion, it was agreed that an appropriate location for the garden seat would be in the Under 5s playground in Memorial Park. 

·      Picnic Tables.  There was a discussion on installation of picnic tables and it was agreed that the Blokes Shed would be approached to obtain a quote for the tables and staff be consulted regarding placement.

·      Otago Access Radio

 

Moved (Sarah Nitis/Martin Dillon):

That the Board:

 

a)     Notes the Chairperson's report.

b)     Advise the Blokes Shed that the Board’s preferred location for the installation of the garden seat was the under 5s playground at Memorial Park.

c)     Authorises the Chair to liaise with staff regarding the placement of the garden seat.

d)     Endorses the letter of support to the Otago Neighbourhood Support’s ESP Project.

Motion carried (MTCB/2018/055)

 

11     Board Updates

 

Board members provided updates on the following:

1      Keep Dunedin Beautiful (KDB)

        Phillipa Bain provided an update on Keep New Zealand Clean Up week.

 

2      Mosgiel Coronation Hall

        Dean McAlwee advised that the Committee were considering upgrading the heating in the Hall.

 

3      Mosgiel Business Association

        Sarah Nitis commented that the AGM for the Mosgiel Business Association was being held on 29 August 2018.

 

4      Proposed Taieri Aquatic Facilities

        Martin Dillon provided an update on the fundraising.

 

5      Festival of the Plain

        Party in the Park – It was agreed that the Board would hold a stall.

 

6      Communications and Engagement Activities

       

 

 

Moved (Joy Davis/Sarah Nitis):

That the Board:

 

a)     Notes the report.

b)     Agrees expenditure of $25.00 for a stall at “Party in the Park” 2019 with a stall.

Motion carried (MTCB/2018/056)

 

12     Board Projects

 

 

1      Grants Update

Dean McAlwee advised that a feedback form had been received from Saurian.

 

2      Pride in our Place

         

3      The Taieri Heritage Schools Project

Sarah Nitis advised that she would be attending the certificate presentation at Silverstream School.

 

4      Memorial Park Revitalisation

 

5      Roundabout at the State Highway 1 Exit

        An update had been provided in the Governance Support Officer’s Report.

 

6      Big Blue Wall Mural

 

7      Safe Pedestrian and Cycle accessways

        It was agreed that staff be invited to the next Board meeting being held on
3 October 2018.

 

Maurice Prendergast left the meeting at 1.40 pm.

 

8      Celebrating Local Excellence on the Taieri Project

        There was discussion on the appointment of a Project Leader; a Community engagement plan; and application form including online.

 

 

 

Moved (Martin Dillon/Joy Davis):

 

That the Board:

 

a)     Endorses the Celebrating Excellence Board Project

b)     Appoints Joy Davis as the Chair of the Induction Panel and Project Leader.

Maurice Prendergast returned to the meeting at 01:46 pm during the putting of the resolution.

Motion carried (MTCB/2018/057)

 

 

There was discussion on Community Engagement such as social media and online forms

 

 

Moved (Sarah Nitis/Phillipa Bain):

That the Board:

c)     Authorises the Project Leader and the Mosgiel-Taieri Community Board Chair to progress the Celebrating Excellence Project as per the proposed timeline.

Motion carried (MTCB/2018/058)

 

 

9      Mosgiel and Taieri Emergency Response Group Activities

        Sarah Nitis advised that there was a meeting next week which the Board Members were welcome to attend.

 

10    Heritage Trail

        Sarah Nitis provided an update.  Following discussion, it was agreed that Sarah Nitis would meet with appropriate staff to discuss this project, and that staff be invited to attend the next Board meeting.

 

11    Beautification (Planter Boxes)

There was a discussion on the planter boxes and their ongoing future.

 

 

 

Moved (Martin Dillon/Cr Mike Lord):

That the Board:

 

d)     Approves expenditure of $2000.00 from the Board’s Discretionary Fund towards the purchase of plants for the Mosgiel Planter boxes for the period August 2018 – June 2019.

Motion carried (MTCB/2018/059)

 

 

Moved (Sarah Nitis/Joy Davis):

That the Board:

 

e)     Notes the updates.

f)     Amends the Board Projects as appropriate.

Motion carried (MTCB/2018/060)

 

13     Council Activities

 

Councillor Mike Lord provided an update on matters of interest which included:

·      2GP extension.

·      Council’s commitment to the High Street Co-housing development.

·      Logan Park Artificial Turf

·      LED Street Lighting

 

Moved (Cr Mike Lord/Sarah Nitis):

That the Board:

 

a)     Notes the updates.

 

Motion carried (MTCB/2018/061)

 

14     Items for consideration by the Chair

 

Martin Dillon requested an update on the proposed diatomite mine at Foulden Hills, Middlemarch.

There was a request that staff be requested to attend the next Board meeting to provide an update on Saddle Hill Quarry

 

             

 

 

 

The meeting concluded at 2.28 pm.

 

 

 

..............................................

CHAIRPERSON

    

 

Council

30 October 2018

 

 

 

 

West Harbour Community Board

MINUTES

 

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 29 August 2018, commencing at 5.30 pm.

 

PRESENT

 

Chairperson

Steve Walker

 

Deputy Chairperson

Trevor Johnson

 

Members

Francisca Griffin

Cr Aaron Hawkins

 

Ryan Jones

Ange McErlane

 

Jan Tucker

 

 

 

IN ATTENDANCE

Graham McKerracher (Communications and Marketing Manager), Josh Von Pein (Transport Delivery Manager) and Gareth Jones (Parks and Cemetery Manager)

 

Governance Support Officer       Jenny Lapham

 

 

 

1       Public Forum

1.1    Public Forum - Fiona Matapo – Port Chalmers Golf Club

 

The Chairperson advised that he had a conflict on this item and withdrew.

Ms Fiona Matapo spoke to the application for funding from the Port Chalmers Golf Club.  She advised that the club was wanting to purchase a new chest freezer for the community kitchen.  She advised that they wanted to provide a quality facility for groups to use.

 

 

1.2    Public Forum - Pennie Hunt – Punakaiki Productions

 

Pennie Hunt spoke to her funding application for Punakaiki Productions and advised that she was seeking funding for post-production work on a short film Milk.  She advised that Milk was filmed at Whareakeake (Murdering Beach) in April 2018. 

She advised that the film was a community effort with 50% of the crew coming from the local area and 70% of the budget was spent in the local area.

  


 

 

1.3    Public Forum -Michelle Hobbs and Residents of Reservoir Road

 

Michelle Hobbs spoke on behalf of the residents of Reservoir Road, expressing concern about the proposal to develop a dog park at the top of Reservoir Road.  They were concerned about the process and consultation, as they had no knowledge of the proposal to develop a dog park in their area.  They would like a formal consultation to be undertaken by those in the affected area.

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (WHCB/2018/046)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

a)     Notes if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2018/047)

 

5       Confirmation of Minutes

5.1    West Harbour Community Board meeting - 11 July 2018

 

Moved (Steve Walker/Ryan Jones):

That the Board:

 

Confirms the public part of the minutes of the West Harbour Community Board meeting held on 11 July 2018 as a correct record.

 

 Motion carried (WHCB/2018/048)

Part A Reports

6       Funding Applications

 

The Chairperson withdrew from the room for the discussion on the application from the Port Chalmers Golf Club.

Consideration was given to the applications for funding from:

·  Ravensbourne School who applied for $10,000 towards the creation of a flexible learning space and refurbishment of dated classroom interior.

·  Port Chalmers Golf Club who applied for $300.00 towards the purchase of a new chest freezer for the community kitchen. 

·  Punakaiki Productions who applied for $1,500.00 towards post production funding for a short film.

 

 

 

A discussion took place on the various applications.  In regards to the application from the Ravensbourne School members felt that the project should be funded by the Ministry of Education.  However, the School was welcome to put in a funding application for another project, which was more of a community project.

 

It was noted that Punakaiki Productions was a local initiative which supported local business as well as endorsing a local attraction.

 

 

 

Moved (Aaron Hawkins/Steve Walker):

That the Board:

 

a) Declines the funding application for $10,000.00 for the Ravensbourne School.

Motion carried (WHCB/2018/049) with Trevor Johnson voting against.

 

 

Moved (Aaron Hawkins/Francisca Griffin):

That the Board:

b)     Approves the funding application for $300.00 for the Port Chalmers Golf Club.

Motion carried (WHCB/2018/050) with Trevor Johnson voting against.

 

 

 

 

Moved (Aaron Hawkins/Ange McErlane):

That the Board:

 

c)     Approves the funding application for $1,500.00 for Punakaiki Productions.

 

. Motion carried (WHCB/2018/051)

 

 

 

7       Roading Matters

 

a)     Sawyers Bay Roundabout

Trevor Johnson advised that there were some concerns with the proposed round-about at Sawyers Bay, and felt that the Board should have been kept informed regarding the process. 

b)     State Highway 88

Trevor Johnson raised the issue of the condition of State Highway 88 by Ravensbourne.  He advised that Transit had indicated they would carry out work to raise the service covers.  They had done some but had not completed the work.

It was agreed this matter would be added to the action list.

 

 

 

8       Ravensbourne Boating Club

 

Trevor Johnson raised the issue of the Ravensbourne Boating Club and the lack of action by the Otago Regional Council.  It was suggested that the Board write to the Otago Region Council expressing frustration at lack of movement and accountability by the Otago Regional Council staff.

 

Moved (Deputy Chairperson Trevor Johnson/Cr Aaron Hawkins):

That the Board:

a)  Write to the all the Otago Regional Councillors expressing frustration at lack of progress to resolve the issues at the Ravensbourne Boat Club. 

Motion carried (WHCB/2018/052)

 

9       Consultation on Future of Sims Building Update

 

 

 

Members advised that a meeting had been held with the community.  There were a number of ideas put forward.

 

 

 

 

10     Governance Support Officers Report

 

In a report the Governance Support Officer provided an update on the activities relevant to the Board area including:

·           Project Fund

·           Roading/Footpath Maintenance – Ravensbourne

·           Action List

 

 

Discussion took place on the report, with members commenting on the Action List and making a number of amendments.

 

The Parks and Cemetery Manager (Gareth Jones) advised that they had been working the redevelopment of the public toilet and provided some paint colours for consideration.

 

 

Moved (Aaron Hawkins/Steve Walker):

That the Board:

 

a)      Notes the Governance Support Officers Report;

b)      Requests that the colour of the public toilets be complimentary to the adjunct Pioneer Hall;

b)     Amends the Action List as appropriate.

Motion carried (WHCB/2018/053)

 

11     Proposed Information Brochure Update

 

 

 

 

A discussion took place on the proposal by Jan Tucker and Ange McErlane to develop a brochure providing details of the Board Members and other relevant information.  It was noted that it was a year out the next election and it may be more appropriate to do something then.

 

 

Moved (Trevor Johnson/Aaron Hawkins):

That the Board:

a)  Defer the matter until after the 2019 election.

Motion carried (WHCB/2018/054)

 

12     Board Representation and Areas of Responsibility

 

a)     Port Environment Liaison Committee

 

The next meeting would be held on 4 September 2018.

 

b)     Ravensdown Community Liaison Group

 

There were no issues at this time.

 

c)     Keep Dunedin Beautiful

 

The Keep Dunedin Beautiful Awards had been one of the most successful to date.

 

d)     Communications/Facebook

 

The Instagram site was going well.  There had been some feedback on the Sims consultation and this had been redirected to the correct process.

 

e)     Funding Applications Report Back

 

        There was nothing to report at this time.

 

f)     West Harbour Beautification Trust

 

There was nothing to report at this time.

 

g)     Policing Issues

 

There was nothing to report at this time.

 

h)     Vision Port Chalmers

       

        The next meeting is 11 September 2018.

 

i)      Access Radio

 

        The next session is in September and Ryan Jones will attend.

 

j)     CBEC/LGNZ Conference update

        The next conference is being held in New Plymouth in April 2019.

h)     Community Awards

        It was agreed that the Community Awards would be continued and in a similar         format as the inaugural awards.

 

 

 

13     Chairperson's Report

 

The Chairperson advised that it had been approved to put a Story Board sign on Dion’s Place.  He will discuss the content with Noelene Dion and also seek a quote for the price of the Story Board.

 

 

 

14     Council Activities

 

Cr Hawkins provided an update on matters of interest including the review of the Easter Sunday Trading Bylaw, the Hospital rebuild and the waterfront projects, the Central City Plan, the Logan Park artificial turf and the work being undertaken with Creative New Zealand to support the provision of professional theatre in Dunedin.

 

 

 

15     Notification of Items for Consideration by the Chairperson

 

 

 

 

The following items were notified:

·  Free Food Pantry

·  Te Ngaru Speed Limit

 

 

             

 

 

 

The meeting concluded at 7.13 pm.

 

 

 

 

 

..............................................

C H A I R P E R S O N

    

 

Council

30 October 2018

 

 

 

 

Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Ocean View Hall, Brighton Road, Ocean View, Dunedin on Thursday 30 August 2018, commencing at 3.30 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Leanne Stenhouse

 

 

Members

Peter Gouverneur

Christina McBratney

 

Cr Conrad Stedman

Paul Weir

 

 

IN ATTENDANCE

Adrian Blair (Group Manager Customer and Regulatory Services); Alan Worthington (Resource Consents Manager) and Josh Von Pein (Transport Delivery Manager)

 

Governance Support Officer       Lynne Adamson

 

 

1       Public Forum

1.1    Community Pantries

 

Andrea Blackley was unable to attend the meeting.

 

1.3    Saddle Hill Quarry

 

Colin McIntosh addressed the Board outlining his concerns on the quarrying of Saddle Hill.  He commented his understanding was that the owners were required to apply to Council for existing mining rights and if the quarry hadn’t operated for one year the rights were revoked. 

Mr McIntosh commented that one of the Council’s contractors was a regular user of the Saddle Hill Quarry and as such the rock obtained was used on Council projects.  He requested that the Board ask Council to place a specification in contracts to advise that rock obtained from the Saddle Hill Quarry was not to be used in any Council contracts.

Councillor Stedman entered the meeting at 3.35 pm.

Mr McIntosh also questioned whether Council regularly monitored the health and safety standards at the quarry. 

 

 

 

1.2    Saddle Hill

 

Colin Weatherall addressed the meeting on matters relating to Saddle Hill.  He advised that 2019 marked the 250th anniversary of the reference to Saddle Hill by Captain Cook.  Mr Weatherall commented on the significance of the discovery with it being the oldest landmark in this part of the world and that he would like the Board and the city to investigate ways to acknowledge the event. 

He advised that central government had put money aside for celebrations which may be available to help support an event in celebration of the anniversary.

Mr Weatherall then spoke of the Saddle Hill Quarry and his concern with the deepening of the quarry within existing use rights.  He tabled a drawing which outlined the removal of the rock and movement issues.  Mr Weatherall commented that by intention and desire to deepen the quarry, it may weaken the hill and he would like Council to ensure this was monitored. 

Mr Weatherall spoke of the strategy on waste future and suggested that one consideration could be that Saddle Hill become the location of hard fill and be rebuilt in this manner.

2       Apologies

There was an apology from Keith McFadyen.

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

               Accepts the apology from Keith McFadyen.

 

Motion carried (SHCB/2018/044)

 

3       Confirmation of agenda

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (SHCB/2018/045)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2018/046)

 

5       Confirmation of Minutes

5.1    Saddle Hill Community Board meeting - 12 July 2018

 

Moved (Scott Weatherall/Peter Gouverneur):

That the Board:

 

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 12 July 2018 as a correct record.

 

 Motion carried (SHCB/2018/047)

Part A Reports

6       Update from NZ Police

 

Senior Constable Fred Jansen was in attendance to provide an annual update on community policing matters which included:

·         Local crime

·         Green Island Roundabout

·         Methods to contact the Police – Senior Constable Jansen advised that dropping in to the Green Island Police Station was no longer the most effective method to contact the Police and urged people to phone for the fastest response.

·         ANZAC memorial wall

The Chair thanked Senior Constable Jansen for attending the meeting and for all his work in the community.

 

 

7       Saddle Hill Quarry Update

 

The Resource Consents Manager (Alan Worthington) provided an update on the Saddle Hill Quarry.

Mr Worthington thanked the Board and attendees of the public forum, explained the outcome of the court case and addressed the concerns raised and advised that Council continued to monitor the quarry. 

The Chair thanked Mr Worthington for his work and the continual work undertaken by  Council to protect the skyline of Saddle Hill.

 

 

8       Saddle Hill Community Board Action List

 

A report from Civic provided an update on the Saddle Hill Community Board Action Lists.

The Chair provided an update on the drive around undertaken by staff and some community board members.  He commented that the trees on the verge of Main Road, Fairfield by the school entrance obstructed viewing and would be trimmed.

 

The Transport Delivery Manager (Josh Von Pein) provided an update on transport items of interest.  He commented that a drive around with staff and community board members would be undertaken the following day which was an opportunity to highlight issues of concern.

 

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

a)     Amends the Action Lists as appropriate.

Motion carried (SHCB/2018/048)

 

9       Governance Support Officer's Report

 

A report from Civic informed the Saddle Hill Community Board of activities relevant to the Board area including:

a)     Community Board Remuneration

b)     Project Fund

c)     Civil Defence Coastal Management Plan – it was agreed that the Board would host a meeting with the community response teams and invite the Emergency Management Officer to enable presentation of the plan.

d)     Expenditure – it was noted that the expenditure for the Otago Access Radio OAR) and Mitre 10 accounts had not been finalised by the end of the financial year and were required to be paid from the 2018-19 discretionary fund.

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Approves the payments of $208.68 for the OAR Access Radio account and up to $100.00 for Mitre 10 Mega for the Fairfield Park mural project.

Motion carried (SHCB/2018/049)

 

10     Board Updates and Projects

 

Board members provided updates on activities including:

Keep Dunedin Beautiful – There was a discussion on an appropriate project for National Clean Up week (10 – 16 September).  It was agreed that support be provided on Sunday 8 September for the residents in Brighton Road who had suffered damage during the floods earlier in the year.  The Board agreed to provide financial support to cater for the helpers.

·      OAR Radio – Christina McBratney provided an update on the last broadcast.  A volunteer for the next broadcast was sought, the date of which would be circulated.

·      Greater Green Island – members were asked if anybody was interested in being the liaison person on the Greater Green Island Committee.

·      Youth Ambassador Award – It was noted that the Youth Ambassador Award recipient, Rosalind Manowitz had set dates for the concert she would be utilising the funding for and mentioned the Board in all her posts. 

·      Community Meetings – there had been no meetings held.

·      Civil Defence/Community Response Planning

·      Submissions

·      Long Term Plan – Community Engagement Plan - It was agreed that a workshop would be held prior to the next meeting to discuss both the Community Board Plan and the Youth Ambassador Award.

·      Toy Box Project – Brighton Beach – The toy box would be installed at the Brighton Beach entrance, it would be padlocked with signage installed.  Cr Stedman advised that he would provide the sign.

·      Living Streets Aotearoa

·      Community Pantries – There was a discussion on the provision of community pantries in the Board area.  Ms Stenhouse commented that she had spoken to the Duty Planner who had provided guidelines on suitable locations for installation of the pantries.  The Board agreed that they were supportive of the project and Ms Stenhouse and Ms McBratney volunteered to source costing and any other relevant information to provide to the next meeting.

 

 

Moved (Scott Weatherall/Peter Gouverneur):

That the Board:

 

a)     Notes the updates.

b)     Approves the payment of up to $200.00 from the discretionary fund to purchase food for volunteers at the Brighton Road clean-up project.

 Motion carried (SHCB/2018/050)

 

11     Chairperson's Report

 

The Chair provided an update on items of interest including:

·         Whale watching along the coastline.

·         Parks and Reserves drive around

·         Westwood pipe repairs – the Chair thanked staff and contractors for efficient work undertaken to repair the pipes and to the residents who were disrupted during the process.

·         Roadside Rubbish.

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Notes the report.

Motion carried (SHCB/2018/051)

 

12     Council Activities

 

The Ward Councillor (Councillor Conrad Stedman) provided an update on matters of interest which included:

·      Council meeting

·      2GP extension

·      Remuneration

 

 

Moved (Cr Conrad Stedman/Chairperson Scott Weatherall):

That the Board:

a)     Notes the update.

Motion carried (SHCB/2018/052)

 

13     Items for Consideration by the Chair

 

·      Local Appreciation Event – The Chair will recirculate information relating to this.

·      250 year anniversary of Saddle Hill – to hold a discussion on ideas to celebrate the event in conjunction with the Mosgiel Taieri Community Board.

·      Next meeting – it was agreed that the next meeting would be held on Wednesday 3 October.

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

a)     Approves the change of date for the next meeting and that it would be held on Wednesday 3 October 2018.

Motion carried (SHCB/2018/053)

 

 

 

The meeting concluded at 4.48 pm

 

 

 

 

 

..............................................

CHAIRPERSON

    

 

 

Council

30 October 2018

 

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

Council

30 October 2018

 

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

Council

30 October 2018

 

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

Council

30 October 2018

 

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator

 

PDF Creator