Date:                             Tuesday 11 December 2018

Time:                            1.00 pm

Venue:                          Council Chamber, Municipal Chambers,

                                      The Octagon, Dunedin

 

 

 

Council

OPEN ATTACHMENTS

UNDER SEPARATE COVER

 

 

ITEM   TABLE OF CONTENTS                                                                  PAGE

   

6.1       Ordinary Council meeting - 26 November 2018

a      Minutes of Ordinary Council meeting  held on 26 November 2018              2  

7          Finance and Council Controlled Organisations Committee - 20 November 2018

a      Minutes of Finance and Council Controlled Organisations Committee held on 20 November 2018                                                                           11

8          Economic Development Committee - 20 November 2018

a      Minutes of Economic Development Committee held on 20 November 2018 14

9          Traffic and Parking Bylaw Subcommittee - 29 November 2018

a      Minutes of Traffic and Parking Bylaw Subcommittee held on 29 November 2018 19

10        Mosgiel-Taieri Community Board - 3 October 2018

a      Minutes of Mosgiel-Taieri Community Board held on 3 October 2018         24

13        DCC submission: proposed Regional Pest Management Plan and Biosecurity Strategy

b      Proposed ORC Regional Pest Management Plan                                    31

c      Proposed ORC Biosecurity Strategy                                                 155     

 

 


Council

11 December 2018

 

 

 

 

Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Monday 26 November 2018, commencing at 1.00 pm

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), John Christie (Director Enterprise Dunedin), Simon Pickford (General Manager Community Services), Simon Drew (General Manager Infrastructure Services), Graham McKerracher (Manager, Council Communications and Marketing), Robert West (Group Manager Parks and Recreation) Paul Coffey (Senior Community Advisor), Nicola Pinfold (Group Manager Community and Planning), Adrian Blair (Group Manager Customer and Regulatory Services), Kevin Mechen (Secretary, District Licensing Committee), Maria Ioannou (Corporate Policy Manager), Glenn Mitchell (Emergency Management Officer), Alana Reid (Manager Housing) and Hoani Yates (Policy Advisor)

 

Governance Support Officer       Lynne Adamson

 

 

1       Opening

Ruth Groffman from the Church of Scientology opened the meeting with a prayer.

2       Public Forum

2.1    South Dunedin Hub

 

Eleanor Doig (South Dunedin Community Network Chair) addressed the Council on the South Dunedin Hub and spoke on the need for the community to have a permanent hub to replace the existing pop-up facility.

 

Ms Doig advised that the project was not budgeted to begin until 2020 yet initial discussions had begun in 1989.  She implored Council to act now while the impetus was there for community investment and involvement.

 

Ms Doig responded to questions and commented that to delay the project would risk missing the current momentum created.

 

 

 

2.2    2017 Reserves and Beaches Bylaw

 

Jane Davidson from the Purakanui/Long Beach coastal community addressed the Council on the implementation plan of the 2017 Reserves and Beaches Bylaw.

Ms Davidson commented that she believed Council needed to provide more education to the public about the rules prohibiting vehicles from the city’s beaches.  She advised that there was either a lack of signage, or signage which she believed was inadequate. 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

        Extends the Public Forum.

 

Motion carried (CNL/2018/124)

 

Ms Davidson commented that she had spoken with both visitors and residents and they appeared to be unaware of the new rules.  She urged Council to rectify the problem with urgency as the summer and tourism season was approaching.

 

Councillors advised that similar concerns had been raised in other communities and requested an update be provided.

 

3       Apologies

There were no apologies.

 

4       Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the agenda with the following alteration:

 

In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

 

Motion carried (CNL/2018/125)

 

 

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes/ the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2018/126)

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Executive Leadership Team's Interest Register.

Motion carried (CNL/2018/127)

 

6       Confirmation of Minutes

6.1    Ordinary Council meeting - 30 October 2018

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 30 October 2018 as a correct record.

 

 Motion carried (CNL/2018/128)

  Minutes of Committees

7       Audit and Risk Subcommittee - 26 April 2018

 

Moved (Cr Mike Lord/Cr Chris Staynes):

That the Council:

a)     Notes the minutes of the Audit and Risk Subcommittee meeting held on 26 April 2018.

b)     Takes Part C items of the minutes of the Audit and Risk Subcommittee held on Thursday, 26 April 2018, in the non-public part of the meeting.

Motion carried (CNL/2018/129)

 

8       Audit and Risk Subcommittee - 14 June 2018

 

Moved (Cr Mike Lord/Cr Chris Staynes):

That the Council:

a)     Notes the minutes of the Audit and Risk Subcommittee meeting held on 14 June 2018.

b)     Takes Part C items of the minutes of the Audit and Risk Subcommittee held on Thursday, 14 June 2018, in the non-public part of the meeting.

Motion carried (CNL/2018/130)

 

9       Audit and Risk Subcommittee - 31 August 2018

 

Moved (Cr Mike Lord/Cr Chris Staynes):

That the Council:

a)     Notes the minutes of the Audit and Risk Subcommittee meeting held on 31 August 2018.

b)     Takes Part C items of the minutes of the Audit and Risk Subcommittee held on Friday, 31 August 2018, in the non-public part of the meeting.

Motion carried (CNL/2018/131)

 

Minutes of Community Boards

10     Waikouaiti Coast Community Board - 26 September 2018

 

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on 26 September 2018.

Motion carried (CNL/2018/132)

 

11     Strath Taieri Community Board - 27 September 2018

 

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Strath Taieri Community Board meeting held on 27 September 2018.

Motion carried (CNL/2018/133)

 

12     Otago Peninsula Community Board - 27 September 2018

 

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Otago Peninsula Community Board meeting held on 27 September 2018.

Motion carried (CNL/2018/134)

 

13     Saddle Hill Community Board - 3 October 2018

 

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Saddle Hill Community Board meeting held on 3 October 2018.

Motion carried (CNL/2018/135)

 

14     West Harbour Community Board - 3 October 2018

 

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes of the minutes of the West Harbour Community Board meeting held on 3 October 2018.

Motion carried (CNL/2018/136)

 

Reports

15     Temporary Alcohol Ban for Orientation 2019

 

A report from Customer and Regulatory Services advised that Council had received a request to implement a temporary alcohol ban in an area surrounding the Forsyth Barr Stadium during Orientation 2019.

 

The Group Manager Customer and Regulatory Services (Adrian Blair) and Secretary, District Licensing Committee (Kevin Mechen) spoke to the report and responded to questions.

 

 

Moved (Cr Christine Garey/Cr Mike Lord):

That the Council:

 

a)     Approves the implementation of a temporary alcohol ban for the following days and times:

i)      Wednesday 20 February 2019 from 6pm to 12 midnight;

ii)     Thursday 21 February 2019 from 6pm to 1am the following day;

iii)    Friday 22 February 2019 from 5.30pm to 11.30pm; and,

iv)    Saturday 23 February 2019 from 6pm to 1am the following day,

in the area bounded by Albany Street, Riego Street, Harbour Terrace and Dundas Street, Butts Road, Anzac Avenue, State Highway 88 and Anzac Avenue back to Albany Street.

Motion carried (CNL/2018/137)

 

16     Everton Road Subdivision - Local Purpose Reserve (Road) - Proposed Road to Vest

 

A report from Transport noted that Council owned a small section of land at the end of Brugh Place, Dunedin which was held as Local Purpose (Road) Reserve.

The report recommended that the land be changed from Local Purpose (Road) Reserve to legal road.

 

Moved (Cr Mike Lord/Cr Damian Newell):

That the Council:

 

a)     Resolves that under Section 111 of the Reserves Act 1977 the Local Purpose (Road) Reserve defined as Lot 100 on DP 16775 be dedicated as legal road.

Motion carried (CNL/2018/138)

 

17     Mayor's Task Force for Housing Interim Report November 2018

 

A report from Community and Planning and Property requested Council consider the attached Mayor’s Taskforce for Housing (MTFH) Interim Report November 2018.

 

The Director Enterprise Dunedin (John Christie), Housing Manager (Alana Reid) and Senior Community Advisor (Paul Coffey) spoke to the report and responded to questions on identified shortfalls in affordable community housing.

 

A Dunedin Housing Action Plan would need to be implemented to support and progress the work on affordable housing.  It was noted that there was currently insufficient resource available to progress the project therefore it would need to be addressed as part of the Annual Plan 2019/20.

 

The taskforce group and staff were thanked for all the work undertaken on the project.

 

 

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Council:

 

1.  Notes the interim report from the Mayor's Taskforce for Housing (MTFH);

2.  Adopts the initial recommendations of the MTFH, to be prioritised during the development of a Dunedin Housing Action Plan (DHAP); and

3.  Notes that there was currently insufficient resourcing available for the DHAP to progress as required, and would need to be considered as part of the Annual Plan 2019/20.

Division

The Council voted by division:

 

For:            Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Kate Wilson, Andrew Whiley and Dave Cull (14).

      Against:       Cr Lee Vandervis (1).

 

The division was declared CARRIED by 14 votes to 1

 

Motion carried (CNL/2018/139)

 

18     DCC submission on the National Disaster Resilience Strategy

 

A report from Corporate Policy provided a draft Dunedin City Council (DCC) submission letter to the Ministry of Civil Defence & Emergency Management, on the proposed National Disaster Resilience Strategy

 

The General Manager City Services (Sandy Graham); Corporate Policy Manager (Maria Ioannou) and Emergency Management Officer (Glenn Mitchell) spoke to the report and responded to questions.

 

 

Moved (Cr Kate Wilson/Cr Doug Hall):

That the Council:

 

a)     Approves the draft submission letter as attached to the report.

Motion carried (CNL/2018/140)

 

Part A Reports

19     DCC submission: a new independent infrastructure body (restrospective)

 

A report from Corporate Policy sought retrospective approval of the Dunedin City Council submission on a new independent infrastructure body as submitted to the New Zealand Treasury on 26 October 2018.

 

 

The General Manager Infrastructure Services (Simon Drew) and Corporate Policy Manager (Maria Ioannou) spoke to the report and provided information on the submission.

 

 

Moved (Cr Rachel Elder/Cr Christine Garey):

That the Council:

 

a)     Approves retrospectively the DCC submission to Treasury on a new independent infrastructure body.

Motion carried (CNL/2018/141) with Cr Vandervis recording his vote against

              

 

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 30 October 2018 - Public Excluded

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

.

 

C2  Audit and Risk Subcommittee - 26 April 2018 - Public Excluded

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

.

 

C3  Audit and Risk Subcommittee - 14 June 2018 - Public Excluded

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

.

 

C4  Audit and Risk Subcommittee - 31 August 2018 - Public Excluded

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

.

 

C5  Waterfront development application for funding

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The Provincial Growth Fund application process is a competitive process and the information contained in this report and attachments are commercially sensitive..

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

That John MacFarlane (Consultant, Beca Ltd) be permitted to attend the meeting, after the public has been excluded, to speak to Item C5 to provide assistance in relation to the matters to be discussed.

 

Motion carried (CNL/2018/142)

 

 

The meeting moved into confidential at 3.00 pm and concluded at 4.02 pm

 

 

 

 

 

..............................................

MAYOR

    

 

 


Council

11 December 2018

 

 

 

 

Finance and Council Controlled Organisations Committee

MINUTES

 

Minutes of an ordinary meeting of the Finance and Council Controlled Organisations Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 20 November 2018, commencing at 2.30 pm

 

PRESENT

 

Chairperson

Cr Mike Lord

 

Deputy Chairperson

Cr Doug Hall

 

Members

Cr David Benson-Pope

Mayor Dave Cull

 

Cr Rachel Elder

Cr Christine Garey

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Damian Newell

Cr Jim O'Malley

 

Cr Chris Staynes

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Dave Tombs (General Manager Finance and Commercial), Gavin Logie (Financial Controller), and Laurie Warwood (Financial Analyst)

 

Governance Support Officer       Jennifer Lapham

 

 

1       Public Forum

There was no Public Forum.  

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Cr Mike Lord/Cr Kate Wilson):

That the Committee:

 

Confirms the agenda with the following alteration

 

In regard to Standing Order 21.1, Options C be adopted in relation to moving and seconding and speaking to amendments.

 

Motion carried (FCCO/2018/021)

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Committee:

 

a)     Notes  the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (FCCO/2018/022)

Part A Reports

5       Financial Result - Period Ended 30 September 2018

 

In a report from Finance the financial results for the period ended 30 September 2018 and the financial position as at that date were provided.

 

Moved (Cr Kate Wilson/Cr Damian Newell):

That the Committee:

 

a)     Notes the Financial Performance for the period ended 30 September 2018 and the Financial Position as at 30 September 2018.

Motion carried (FCCO/2018/023)

 

6       Dunedin City Holdings Limited Parent Financials - Year Ended 30 June 2018

 

In a report the General Manager Finance and Commercial provided the financial results for the year ended 30 June 2018 and the financial position as at that date for the Dunedin City Holdings Limited parent company.

 

Moved (Cr David Benson-Pope/Cr Andrew Whiley):

That the Committee:

 

a)     Notes the Financial Performance for the year ended 30 June 2018 and the Financial Position as at 30 June 2018 for Dunedin City Holdings Limited Parent Company.

Motion carried (FCCO/2018/024)

 

7       Waipori Fund - Quarter Ending September 2018

 

In a report the Treasury Manager provided information on the results of the Waipori Fund for the quarter ending 30 September 2018.

 

Moved (Cr Doug Hall/Cr Chris Staynes):

That the Committee:

 

a)     Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ending 30 September 2018.

Motion carried (FCCO/2018/025)

 

8       Items for Consideration by the Chair

 

 

 

 

There were no items notified.

 

 

 

 

 

 

 

The meeting concluded at 2.45 pm. .

 

 

 

 

 

 

..............................................

C H A I R P E R S O N

   

 


Council

11 December 2018

 

 

 

 

Economic Development Committee

MINUTES

 

Minutes of an ordinary meeting of the Economic Development Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 20 November 2018, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Chris Staynes

 

 

 

 

Deputy Chairperson

Cr Christine Garey

Cr Andrew Whiley

 

 

 

Members

Cr David Benson-Pope

Mayor Dave Cull

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Kate Wilson

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), John Christie (Director Enterprise Dunedin), Sanae Herd (Consumer and Brand Marketing Advisor), Fraser Liggett (Economic Development Programme Manager), Des Adamson (Business Relationship Manager), Suz Jenkins (Finance and  Operations Manager), Margo Reid (Study Dunedin Co-ordinator), Sarah Bramhall (Public Relations and Promotions Advisor) and Dave Tombs (General Manager Finance and Commercial)

 

Governance Support Officer       Jennifer Lapham

 

 

 

TRIBUTE TO FORMER COUNCILLOR NEIL COLLINS

 

The Chairperson referred to the passing of Neil Collins who served as a Councillor for 22 years.  He commented that he always treated his fellow councillors with respect and was conscientious in carrying out his responsibilities.  He commented that he had a prestigious and long career in broadcasting.  The Chairperson noted that Mr Collins had made a real contribution to the community and it was appropriate for this to be recognised.

1       Public Forum

There was no Public Forum.  

 

2       Apologies

There were no apologies.

 

 

3       Confirmation of agenda

 

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Committee:

 

Confirms the agenda with the following alteration

 

In regard to Standing Order 21.1, Options C be adopted in relation to moving and seconding and speaking to amendments.

 

Motion carried (ED/2018/035)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Hawkins  advised that the 2GP Hearings Panel had been disestablished.  It was noted that this also applied to Crs Benson–Pope and Wilson. 

 

Cr Hall advised that he was no longer a trustee on Supergrans.

 

Cr Garey advised that Chestnut Forge had ceased trading. 

 

 

Moved (Cr Chris Staynes/Cr Andrew Whiley):

That the Committee:

 

a)     Amends the Elected Members' Interest Register; and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (ED/2018/036)

Part A Reports

5       Enterprise Dunedin July to September 2018 Activity Report

 

In a report from Enterprise Dunedin an update was provided on the activities undertaken during the period July to September 2018.

 

Moved (Cr Andrew Whiley/Cr Christine Garey):

That the Committee:

 

a)     Notes the Enterprise Dunedin 1 July to 30 September 2018 Activity Report.

Motion carried (ED/2018/037)

 

6       Dunedin Marketing - Autumn/Winter Campaign 2018

 

In a report from Enterprise Dunedin an update was provided on the results of the 'Where the Wild Things Are' (WTWTA) autumn/winter 2018 campaign activity between February and August 2018.

The purpose of the campaign was to raise awareness of Dunedin as a compelling year-round destination and encourage travel in the winter and autumn periods.  The primary target market focus was Brisbane and surrounding regions in Eastern Australia.  The second phase of the campaign which was rolled out during June and July, included the New Zealand domestic market, targeting Auckland and the lower South Island.

The campaign was in its final year of a three-year marketing strategy for Australia, promoting Dunedin to the Queensland and wider Australian market as an accessible and intriguing destination.  The same ‘wild’ key theme has been used for three consecutive years of the campaign for consistency and reinforcement of the ‘wild’ Dunedin message.

 

 

The Consumer and Brand Marketing Advisor (Sanae Herd) and Public Relations and Promotions Advisor (Sarah Bramhall) responded to questions. 

 

During the discussion Cr Hall left the meeting at 1.28 pm and returned at 1.23 pm.

 

 

Moved (Cr Christine Garey/Cr Doug Hall):

That the Committee:

 

a)     Notes the Dunedin Marketing Autumn/Winter Campaign 2018 report.

Motion carried (ED/2018/038)

 

7       GigCity/Smart City

 

In a report an update was provided on GigCity (Gigatown) activities between 2015 and 2018.

Over the past three years, Council and the Digital Community Trust (DCT) had delivered a range of activities to leverage the benefits of Ultra-Fast Broadband (UFB) and gigabit internet speed in the city.

With the end of the official Chorus Gigatown rollout and competition benefits period, the DCT resolved to disestablish in September 2018.

The report reviewed activities undertaken by Council and the DCT over the last three years, as well as potential future options and direction identified by consultants MartinJenkins (Martin, Jenkins & Associates Limited).

 

 

The Economic Development Programme Manager (Fraser Liggett) spoke to the report and responded to questions.

 

 

Moved (Cr Andrew Whiley/Cr Christine Garey):

That the Committee:

 

a)     Notes the GigCity/Smart City report.

b)     Receives MartinJenkins Direction Setting for Dunedin as a 21st Century Smart City report.

c)     Notes its appreciation to the Digital Community Trust (DCT).

Motion carried (ED/2018/039)

 

8       Items for Consideration by the Chair

 

There were no items notified.

 

 

 

Resolution to exclude the public

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Committee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Centre of Digital Excellence (CODE) Update

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (ED/2018/040)

 

The meeting went into non - public at 2.14 pm and concluded at 2.27 pm.

 

 

 

 

 

 

 

..............................................

C H A I R P E R S O N

   

 


Council

11 December 2018

 

 

 

 

 Bylaw Subcommittee

Proposed Traffic and Parking Bylaw Changes

MINUTES

 

Minutes of an ordinary meeting of the Traffic and Parking Bylaw Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday
29 November 2018, commencing at 2.30 pm

 

PRESENT

 

Chairperson

Cr Andrew Whiley

 

 

 

 

Members

Cr David Benson-Pope

Cr Jim O'Malley

 

 

IN ATTENDANCE

Richard Saunders (Group Manager), Nick Sargent (Transport Strategy Manager) and Anja McAlevey (Senior Transportation Planner)

 

Governance Support Officer       Wendy Collard

 

 

 

1       Apologies

There were no apologies.

 

2       Confirmation of agenda

 

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Subcommittee:

 

Confirms the agenda without addition or alteration

 

Motion carried (TAPBS/2018/001)

 

 

3       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Councillor O’Malley declared his interest in the OCHO’s submission and advised he was a Director of OCHO and would not participate in the hearing of the submission.

 

 

Moved (Cr Andrew Whiley/Cr David Benson-Pope):

That the Subcommittee:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (TAPBS/2018/002)

      

Part A Reports

4       Proposed parking changes - November 2018

 

A report from Transport outlined the recommended changes to some of Council’s current parking controls.

The Group Manager (Richard Saunders) spoke to the report and provided an overview of the proposed parking changes.  Mr Saunders commented that 77 submissions had been received. 

Mr Saunders advised that changes had been made to the proposed parking changes in Vogel Street; Main Road, Fairfield; and State Highway 1 (SH1) as a result of the feedback received.  He provided an overview of those changes and responded to questions.

In response to a question. the Transport Strategy Manager (Nick Sargent) advised that they were working with the city’s large employers on possible new sustainable travel initiatives.  A report would be presented to Council once the work had been undertaken.

It was noted that staff were currently reviewing mobility parking across the city to address safety concerns.

Councillor Benson-Pope requested staff give consideration to the type of parking provided around the locations of EV chargers as currently non- electric vehicles could utilise these parks.

 

 

5       Speaking Scheudule

 

Precinct Food and The Inspired Pantry – Stephen Christensen

 

On behalf of Precinct Food and The Inspired Pantry, Stephen Christensen spoke to their submission in support of the proposed Vogel Street parking changes.  He commented that they would like Council to give consideration to extend the changes further along Vogel Street between Jetty and Police Streets as there were the same concerns regarding parking turnover in this block as in the other section of Jetty Street.  Mr Christensen advised that they would also like the reinstatement of the P5s in this area as this allowed for rapid parking turnover which a number of businesses in the area relied on.

 

Mr Christensen responded to questions.

 

 

CCS Disability and Action – Mary O’Brien

 

On behalf of CCS Disability and Action (CCS), Mary O’Brien tabled and spoke to their submission.  Ms O’Brien commented on CCS’s safety concerns on the current mobility parking spaces in particular the one situated on St Andrew Street and suggested possible solutions to rectify those concerns. 

 

Ms O’Brien advised that CCS would like Council to review all mobility parking to ensure safe parking for the mobility park users and to meet the New Zealand Access Standard (NZS4121).

 

The Transport Strategy Manager (Nick Sargent) advised that staff were currently working to address the concerns regarding St Andrew Street and that a report would be presented to the next Traffic and Parking Subcommittee meeting.

 

University of Otago Bookshop – Phillippa Duffy

 

Phillipa Duffy spoke to the submission on the proposed SH1 parking changes on behalf of the University of Otago Bookshop.  Ms Duffy requested that the current P5 parks outside the bookshop be changed to either P10 or P20 as the P5s currently did not allow enough time for consumers to shop there.

 

Ms Duffy advised that there were no mobility parks within proximity of the bookshop or Otago Museum and she would like Council to give consideration to installing one.  This would enable mobility park users equitable access to literature and cultural facilities. 

 

In responses to questions, Ms Duffy advised that they would also like an “Authorised Vehicle Only” space installed as the bookshop does not have off street parking.

 

Matthew Nel

 

Matthew Nel spoke to his Stepmother, Teresa Nel’s submission regarding the proposed parking changes for Buccleugh Street and thanked Council for the changes.

 

Mr Nel responded to questions.

 

Merv and Kath Morris

 

Merv and Kath Morris spoke to their submission and commented that they were pleased that residents’ concerns had been listened to and the proposed angle parking on Main Road, Fairfield had been removed. 

 

Mr Morris tabled and spoke to his suggestion for the parking around Fairfield School.

 

Mr Saunders commented that a full review of parking and safety along Main South Road and Main Road would be undertaken as park of the variable speed changes process.

 

OCHO/Otago Chocolate Company - Liz Rowe

 

Councillor O’Malley withdrew from this item.

 

On behalf of OCHO, Liz Rowe spoke to their submission on the proposed Vogel Street parking changes and commented that she felt that it would be beneficial to incorporate more additional shorter-term parking by Freedom Wines which would allow quick turnover.

 

Ms Rowe responded to questions.

 

 

Moved that the Subcommittee (Cr Andrew Whiley/Cr Jim O'Malley):

 

Adjourns the meeting.

 

Motion carried

 

The meeting adjourned at 3.54 pm and reconvened at 3.59 pm.

 

             

 

6       Deliberations

 

The Bylaws Subcommittee gave consideration to all the submissions both written and presented.  There was a discussion on the proposed parking changes, summarised as follows:

 

SH 1 – Great King Street (northbound) and Cumberland Street/SH1 (southbound) between Albany and Dundas Streets including a block of St David, Union and Dundas Streets.  There was a discussion on the concerns, and in particular short stay parking outside the University of Otago bookshop.  Mr Saunders advised that any possible change could be considered in the next round of proposed Traffic and Parking changes.

 

Vogel Street – Vogel Street from Queens Gardens to Jetty Street including the adjoining blocks of Water Street between SH1/one-way pair.  It was noted that proposed changes to the parking on Vogel Street between Jetty and Police Streets would be included in the consultation planned for the first quarter of 2019.

 

Fairfield School on-street parking – Main Road between Old Brighton Road and Morris Road, and Sickels Street. 

 

Buccleugh Street parking – Mr Saunders responded to a question regarding the installation of a safety mirror and he advised that it was on street parking causing the issues, not driver behaviour.

 

Moray Place parking – George to Great King Streets and Great King to lower Stuart Streets. 

 

The Subcommittee congratulated staff on the changes to the proposed parking that they had made following the consultation period.

 

 

Moved (Cr David Benson-Pope/Cr Jim O'Malley):

That the Committee:

a)     Recommends that Council approves the November 2018 changes to the SH1 parking controls in the Dunedin City Council’s traffic and parking controls database with the amendments following the consultation.

b)     Recommends that Council approves the November 2018 changes to the Vogel Street parking controls in the Dunedin City Council’s traffic and parking controls database, with the amendments following the consultation.

c)     Recommends that Council approves the November 2018 changes to the Fairfield On-Street parking controls in the Dunedin City Council’s traffic and parking controls database, with the amendments following the consultation.

d)     Recommends that Council approves the November 2018 changes to the Buccleugh Street parking controls in the Dunedin City Council’s traffic and parking controls database.

e)     Recommends that Council approves the November 2018 changes to the Moray Place parking controls in the Dunedin City Council’s traffic and parking controls database.

Motion carried (TAPBS/2018/003)

 

 

The Bylaw Subcommittee gave consideration to the minor changes and clarifications to the Traffic and Parking Bylaw.

 

 

 

Moved (Cr Andrew Whiley/Cr David Benson-Pope):

That the Committee:

 

a)     Recommends that Council approves the November 2018 minor changes and clarification to the Dunedin City Council traffic and parking controls.

Motion carried (TAPBS/2018/004)

 

 

 

The meeting concluded at 4.10 pm.

 

 

 

..............................................

CHAIRPERSON

   

 

 


Council

11 December 2018

 

 

 

 

Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Outram Rugby Football Clubrooms, 102 Formby Street, Outram on Wednesday
03 October 2018, commencing at 12.00 pm

 

PRESENT

 

Chairperson

Sarah Davie-Nitis

 

Members

Phillipa Bain

Martin Dillon

 

Cr Mike Lord

Dean McAlwee

 

Maurice Prendergast

 

 

 

IN ATTENDANCE

Kristy Rusher (Chief Legal Officer), Bernie Hawke (Library Services Manager), Linda Roxburgh (Mosgiel Librarian), Richard Saunders (Group Manager, Transport), Rachael Eaton (Recreation Planning and Facilities Manager) and Stephen Hogg (Assistant Parks and Recreation Planner)

 

 

Governance Support Officer       Wendy Collard

 

 

 

1       Public Forum

1.1    Shirley Connor

 

Mrs Connor addressed the meeting and expressed her concerns that a company had referred to Mosgiel as “Mosgiel Township” in a radio advertisement. 

Mrs Connor responded to questions from the Board.

  

2       Apologies

 

Moved (Martin Dillon/Dean McAlwee):

That the Board:

 

Accepts the apology from Joy Davis.

 

Motion carried (MTCB/2018/062)

 

3       Confirmation of agenda

 

 

Moved (Sarah Davie-Nitis/Dean McAlwee):

That the Board:

 

Confirms the agenda with the following addition:

 

New Item – Council Activities Update to be taken before Item 12.

 

Motion carried (MTCB/2018/063)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Sarah Davie-Nitis/Phillipa Bain):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2018/064)

 

5       Confirmation of Minutes

5.1    Mosgiel-Taieri Community Board meeting - 29 August 2018

 

Moved (Maurice Prendergast/Martin Dillon):

That the Board:

 

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 29 August 2018 with the following amendment to Item 9 – Governance Support Officer’s Report:

 

Following discussion, it was agreed that the Ministry of Social Development (MSD) be advised that the submission prepared and sent, had not been endorsed by the Board and therefore it should be regarded as a personal submission from Maurice Prendergast.

 

 Motion carried (MTCB/2018/065)

    

Part A Reports

6       Library Activity Report

 

A report from Arts and Culture provided a summary of the activities of the Dunedin Public Libraries for the period 1 February to 30 June 2018, with a focus on the activities of the Mosgiel Library and Service Centre as well as the Bookbuses.

The Library Services Manager (Bernie Hawke) and Mosgiel Librarian (Linda Roxburgh) spoke to the report and provided an overview of library usage for 2017/18.  They responded to questions from the Board.

On behalf of the Board, Martin Dillon congratulated staff on great work that they had undertaken in making the programmes at the library as successful as they were.

 

 

Moved (Maurice Prendergast/Cr Mike Lord):

That the Board:

 

a)     Notes the Library Activity Report

Motion carried (MTCB/2018/066)

 

7       Mosgiel-Taieri Community Board Action List Report

 

A report from Civic provided an update to the Mosgiel-Taieri Community Board on its Action List which included:

Parks and Recreation

·          Cemeteries.  A report would be presented to Council on the future cemetery requirements for the city.

·          Memorial Park playground.  It was agreed that Martin Dillon would investigate possible options to present to the Board.

·          Water Stations.  It was noted that Parks and Recreation currently had a review underway.

·          Bench Seat donated by the Taieri Blokes Shed.  The Board were requested to give consideration to alternative locations.

·          Designation process.  The Recreation Planning and Facilities Manager (Rachael Eaton) provided an update on the process to date and on-going.

Transport

 

·          Safe Accessways.  Following discussion, it was agreed that a workshop both the Board and local Principals would be held. 

·          Motorway Off-Ramp.  Staff be requested to contact NZTA for an update.

·          Street calming measures.  The Group Manager, Transport (Richard Saunders) advised that none of the streets meet the criteria for street calming.

·          Elizabeth Avenue. 

It was agreed that the following items would be included on the Action List:

 

·          Saddle Hill Quarry Update.

·          Foulden Hills Quarry Site - Diatomaceous Earth Ore.

 

Moved (Phillipa Bain/Martin Dillon):

That the Board:

 

a)     Amends the Action List as appropriate.

Motion carried (MTCB/2018/067)

 

8       Governance Support Officer's Report

 

A report from Civic informed the Mosgiel-Taieri Community Board of activities relevant to the Board's area which included:

a)     Project Fund

b)     3 Waters Update

 

Moved (Cr Mike Lord/Phillipa Bain):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

Motion carried (MTCB/2018/068)

 

9       Chairperson's Report

 

A report from the Chairperson provided an update on matters of interest since the previous meeting which included:

·          Silverstream School awards presentation for the Heritage Project.

·          Aurora Energy Network

·          Silverstream Valley

 

Moved (Sarah Davie-Nitis/Maurice Prendergast):

That the Board:

a)     Writes to Aurora Energy Ltd requesting detail on the conditions of the networks within the Board’s Area.

Motion was put and lost

 

Moved (Sarah Davie-Nitis/Maurice Prendergast):

That the Board:

 

a)     Notes the Chairperson's report.

b)     Records a vote of thanks with gratitude the work undertaken by the Parks staff in particular the work on the designation

c)     Agrees to facilitating the Silverstream Valley beautification/planting project.

Motion carried (MTCB/2018/069)

 

10     Board Updates

 

Board members provided updates on the following:

1      Keep Dunedin Beautiful (KDB)

        Phillipa Bain advised that the AGM had been held.

 

2      Mosgiel Coronation Hall

        Dean McAlwee advised that there was no update.

 

3      Mosgiel Business Association

        Sarah Davie-Nitis provided an update and commented that two members of the Business Association had joined the Mosgiel and Taieri Emergency Response Group.

 

4      Proposed Taieri Aquatic Facilities

        Martin Dillon advised that the fundraising had reached over $3 million.

 

5      Festival of the Plain

        It was noted that Party in the Park stallholder application form had been completed and registration fee of $25.00 paid.

 

6      Communications and Engagement Activities

        It was noted that the final 2018 “Taieri over the Tea-Leaves” which would be held on Thursday, 1 November 2018 at Blackstone Café commencing at 2.00 pm.

 

 

Moved (Cr Mike Lord/Dean McAlwee):

That the Board:

 

a)     Notes the updates.

Motion carried (MTCB/2018/070)

 

11     Board Projects

 

1      Grants Update

No update was provided

 

2      Pride in our Place

a)     It was agreed that a proposal for “Pride in our Place” 2019 project be presented to the Board’s next meeting.

 

3      The Taieri Heritage Schools Project

Sarah Davie-Nitis advised that she had represented the Board at the awards presentation at Silverstream School.

 

4      Memorial Park Revitalisation

Sarah Davie-Nitis advised that she is working with staff on this.

 

5      Roundabout at the State Highway 1 Exit

        This project has been closed.  It was anticipated that NZTA will complete the roundabout planting in the new year.

 

6      Big Blue Wall Mural

No update.

 

7      Safe Pedestrian and Cycle accessways

Following discussion, it was agreed that Sarah Davie-Nitis and Phillipa Bain would be the lead for the project.

 

 

8      Celebrating Local Excellence on the Taieri Project

        Sarah Davie-Nitis commented on Project detail had been attached to the agenda for the Board’s final endorsement.

 

 

 

Moved (Sarah Davie-Nitis/Dean McAlwee):

That the Board:

 

a)     Endorses the final brief for the “Celebrating Excellence on the Taieri” project.

b)     Allocates $1714.54 from the Board’s Discretionary Fund towards the promotional campaign related to the launch of the “Celebrating Excellence on the Taieri” project

Motion carried (MTCB/2018/071)

 

 

9      Mosgiel and Taieri Emergency Response Group Activities

       

 

10    Heritage Trail

        Sarah Davie-Nitis advised that she would be meeting with the relevant staff prior to the Board’s next meeting.

 

11    Beautification (Planter Boxes)

        Phillipa Bain provided an update on the planter boxes in particular potential options for the future maintenance of them.

 

12    Playgrounds Brochure

        Sarah Davie-Nitis suggested that the Board might like to give consideration to the publication of a brochure which showed the recreational spaces such as playgrounds within the Board’s area.

 

 

Moved (Phillipa Bain/Sarah Davie-Nitis):

That the Board:

 

a)     Notes the updates.

b)     Endorses the Silverstream Valley beautification project and nominates Sarah Davie-Nitis and Phillipa Bain as joint project leaders.

c)     Nominates Phillipa Bain and Sarah Davie-Nitis as the contacts for the safe access ways project.

f)     Amends the Board Projects as appropriate.

Motion carried (MTCB/2018/072)

 

13     Council Activities

 

 

Councillor Mike Lord provided an update on matters of interest which included:

 

a)     Mt Ross Bridge; and

b)     DCHL group Annual Reports

 

 

Moved (Cr Mike Lord/Chairperson Sarah Davie-Nitis):

That the Board:

 

a)     Notes the Council Update.

Motion carried (MTCB/2018/073)

 

12     Items for consideration by the Chair

 

Martin Dillon requested an update on the Foulden Hills Quarry

 

 

 

The meeting concluded at 3.10 pm.

 

 

 

 

..............................................

CHAIRPERSON

   

 

 


Council

11 December 2018

 

 

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Council

11 December 2018

 

 

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