Date:                             Tuesday 30 April 2019

Time:                            1.00 pm

Venue:                          Council Chamber, Top Floor, Municipal Chambers, The Octagon, Dunedin

 

 

 

Council

OPEN ATTACHMENTS

UNDER SEPARATE COVER

 

 

ITEM   TABLE OF CONTENTS                                                                  PAGE

   

6.1       Ordinary Council meeting - 26 March 2019

a      Minutes of Ordinary Council meeting  held on 26 March 2019                   2

6.2       Extraordinary Council meeting - 16 April 2019

a      Minutes of Extraordinary Council meeting  held on 16 April 2019             15  

7          Finance and Council Controlled Organisations Committee - 19 March 2019

a      Minutes of Finance and Council Controlled Organisations Committee held on 19 March 2019                                                                                         18

8          Economic Development Committee - 19 March 2019

a      Minutes of Economic Development Committee held on 19 March 2019      21

9          Infrastructure Services and Networks Committee - 15 April 2019

a      Minutes of Infrastructure Services and Networks Committee held on 15 April 2019                                                                                               26

10        Mosgiel-Taieri Community Board - 5 February 2019

a      Minutes of Mosgiel-Taieri Community Board held on 5 February 2019       32

11        Saddle Hill Community Board - 7 February 2019

a      Minutes of Saddle Hill Community Board held on 7 February 2019           39

12        West Harbour Community Board - 30 January 2019

a      Minutes of West Harbour Community Board held on 30 January 2019       45      

 

 


Council

30 April 2019

 

 

 

 

Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 26 March 2019, commencing at 9.00 am

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Graham McKerracher (Manager, Council Communications and Marketing), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin), Sharon Bodeker (Team Leader Civic), Tracey Saunders (Chief Information Officer), Fraser Liggett (Economic Development Programme Manager), Karilyn Canton (Senior In-House Legal Counsel), Owen Graham (Leasing and Land Advisor), Eleanor Bunt (In-House Legal Counsel), Jeremy Baker (Energy Planning Co-ordinator), Adrian Blair (Group Manager Customer and Regulatory Services) and Anne Gray (Policy Analyst)

 

Governance Support Officer       Lynne Adamson

 

 

1       Opening

Imam Asrarul Haque Obaidullah, Imam of Dunedin’s Al Huda Mosque, opened the meeting with a prayer. 

 

2       Public Forum

2.1    South Dunedin Community Hub

 

Craig Waterhouse (President, South Dunedin Business Association) addressed Council on the South Dunedin Community Hub. 

Mr Waterhouse commented that had the project progressed when first proposed 38 years ago, it would have only been a library, a room with books.  He had researched recent new libraries and the resources they provided, and he congratulated the Council on the expansion of the vision to provide a complete community hub.  Mr Waterhouse was complimentary about the hub’s location, accessibility and parking. 

Mr Waterhouse spoke about the Straight Up Trust of which he was a trustee.  He commented that the trust was a charitable non-profit organisation based in South Dunedin and had been working with youth and families in the area for over 14 years.  Mr Waterhouse would like to see the youth hub housed in South Dunedin, where the children lived and requested Council consider accommodating it within the community hub. 

Mr Waterhouse noted that when the project had been considered in 2008, there had been a budget of $11 million, which he believed was more appropriate than the current $5.25 million budget.  He urged Council to reconsider the budget following the purchase of the property to ensure there was funding available to continue with the work in an appropriate time frame.  Mr Waterhouse requested a time line for completion of the project.  He then responded to questions.

 

 

2.2    Bookings in Council Owned Facilities

 

Rosemary Penwarden thanked Council for the civic vigil held at the Forsyth Bar Stadium last week in support of the Muslim community and spoke of the value of tolerance and peace.

Ms Penwarden and Adam Currie (Generation Zero Dunedin co-convenor) then addressed the Council on bookings for council owned facilities meeting the requirements of the Environmental Strategy.

Ms Penwarden referred to her previously circulated email to Councillors in support of her presentation.  She commented that school children had rallied for action on climate change less than two weeks earlier and urged Council to do more in support.

Ms Penwarden commented that the New Zealand Minerals Forum was schedule to hold its annual three day conference at the Dunedin Centre in May, with a welcome by the Mayor.  The programme included talks on mining investment opportunities in New Zealand which included coal deposits on the West Coast.  She believed that it was not appropriate for conferences of this type to be held in council owned venues and that they should be prevented in the future.

Moved (Cr Kate Wilson/Cr Chris Staynes):

        That the Council:

               Extends the Public Forum.

 

Motion carried (CNL/2019/041)

 

 

2.3    Dunedin Dark Skies

Kyra Xavia (Co-Leader of the Dunedin Dark Skies Group) advised that she was also the New Zealand representative on the International Dark Sky Association. 

Ms Xavia commented on the current trial of 3000 Kelvin lights in South Dunedin in preparation for the replacement of the city’s streetlights.  She advised that they were not fit for purpose and should not be used for the Dunedin upgrade.  Ms Xavia spoke of her concerns on the potential impact of 3000 Kelvin lights on human health, wildlife and the night sky.  She believed that NZTA should ensure that 2700K lights were the maximum allowed along the state highways and that lower Kelvin, warmer lights were used elsewhere in the city.

Ms Xavia then responded to questions.

It was agreed that staff be requested to consider and report back on the issues raised.

 

3       Apologies

There were no apologies.

 

4       Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the agenda with the following addition or alteration

-     In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (CNL/2019/042)

 

 

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2019/043)

 

 

It was noted that the General Manager City Services (Sandy Graham), as a Trustee of the Taieri Airport Facilities Trust, did not receive a copy of the report and would leave the room during discussion of Item C6.

 

 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Executive Leadership Team's Interest Register.

Motion carried (CNL/2019/044)

 

6       Confirmation of Minutes

6.1    Ordinary Council meeting - 19 February 2019

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 19 February 2019 as a correct record.

 

 Motion carried (CNL/2019/045)

 

6.2    Ordinary Council meeting - 26 February 2019

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 26 February 2019 as a correct record.

 

 Motion carried (CNL/2019/046)

  Minutes of Committees

7       Community and Culture Committee - 12 February 2019

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Council:

a)     Notes the minutes of the Community and Culture Committee meeting held on 12 February 2019.

Motion carried (CNL/2019/047)

 

8       Planning and Environment Committee - 12 February 2019

 

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Council:

a)     Notes the minutes of the Community and Culture Committee meeting held on 12 February 2019.

Motion carried (CNL/2019/048)

Minutes of Community Boards

9       Waikouaiti Coast Community Board - 29 January 2019

 

Moved (Cr Andrew Whiley/Cr Damian Newell):

That the Council:

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on 29 January 2019.

Motion carried (CNL/2019/049)

 

10     Otago Peninsula Community Board - 31 January 2019

 

Moved (Cr Andrew Whiley/Cr Damian Newell):

That the Council:

a)     Notes the minutes of the Otago Peninsula Community Board meeting held on 31 January 2019.

Motion carried (CNL/2019/050)

 

11     Strath Taieri Community Board - 31 January 2019

 

Moved (Cr Andrew Whiley/Cr Damian Newell):

That the Council:

a)     Notes the minutes of the Strath Taieri Community Board meeting held on 31 January 2019.

Motion carried (CNL/2019/051)

 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

        Adjourns the meeting for 5 minutes.

 

Motion carried (CNL/2019/052)

 

The meeting adjourned at 9.51am and reconvened at 9.53 am.

Reports

12     United Nations Sustainable Development Goals

 

A report from Corporate Policy advised that the Otago Polytechnic was in the process of seeking to establish a Regional Centre of Excellence around the United Nations Sustainable Development Goals.  Being accredited as a Regional Centre of Excellence was a title awarded by the United Nations University.

The report recommended that the Council become a signatory to the United Nations Sustainable Development Goals, and that it formally agrees to support the Otago Polytechnic application to the United Nations to become a Regional Centre of Excellence.

 

The Chief Executive Officer (Sue Bidrose) spoke to the report and responded to questions.

 

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Council:

 

a)     Agrees to become a signatory to the United Nations Sustainable Development Goals.

b)     Provides a letter of support to the Otago Polytechnic in its application to become a United Nations Regional Centre of Excellence.

c)     Agrees to become a member of the Otago Polytechnic hosted Regional Centre of Excellence if the application to the United Nations is successful.

Division

The Council voted by division:

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Kate Wilson, Andrew Whiley and Dave Cull (13).

Against:     Crs Mike Lord and Lee Vandervis (2).

 

               The division was declared CARRIED by 13 votes to 2

 

Motion carried (CNL/2019/053)

 

13     Submission on Review of the Copyright Act 1994: Issues Paper

 

A report from Policy sought approval of a Dunedin City Council (DCC) submission to the Ministry of Business, Innovation and Employment (MBIE) on the Review of the Copyright Act 1994: Issues Paper (the issues paper).

The report noted that the issues paper outlined the Government’s proposal to review the Copyright Act 1994. MBIE had requested submissions on the issues paper to outline how the current copyright regime operated in practice, along with identified key issues and opportunities for change.

The draft DCC submission outlined aspects of how the current copyright regime affected DCC activities in the Galleries, Libraries, Archives and Museum (GLAM) sector. It identified key issues that the review could address to ensure a new copyright regime supported GLAM sector institutions to make their collections more widely available for research and public use and enjoyment.

Cr Garey left the meeting at 10.17 am and returned at 10.20 am.

 

The General Manager Community Services (Simon Pickford) and Chief Information Officer (Tracey Saunders) spoke to the report and responded to questions on the draft submission.

 

 

Moved (Cr Damian Newell/Cr Aaron Hawkins):

That the Council:

 

a)     Approves the Dunedin City Council submission to the Ministry of Business, Innovation and Employment on the Review of the Copyright Act 1994: Issues Paper.

b)     Notes the Council would have further opportunities to provide feedback on the review of the Copyright Act 1994.

Motion carried (CNL/2019/054) with Cr Vandervis recording his vote against

 

14     DCC submission: proposed reform of vocational education

 

A report from Corporate Policy sought approval of a Dunedin City Council (DCC) submission to the Tertiary Education Commission (TEC) and Ministry of Education (MoE) on the proposed reform of vocational education.  

Otago Polytechnic is a significant contributor to Dunedin and one of the DCC’s major strategic partners. The draft DCC submission outlined the DCC’s support for the alternative structural model proposed by Otago Polytechnic.

 

The Director, Enterprise Dunedin (John Christie) and Economic Development Programme Manager (Fraser Liggett) spoke to the report and responded to questions.

 

It was recognised and acknowledged that not only was the Otago Polytechnic one of the best in New Zealand in terms of education and community involvement, but that it also remained commercially viable despite difficulties in the funding environment.

 

 

 

Moved (Cr Andrew Whiley/Cr Christine Garey):

That the Council:

 

 

a)     Approves the DCC submission to the Tertiary Education Commission and Ministry of Education on the proposed reform of vocational education. 

Division

The Council voted by division:

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Lee Vandervis, Kate Wilson, Andrew Whiley and Dave Cull (15).

Against:     Nil

 

The division was declared CARRIED by 15 votes to 0

 

Motion carried (CNL/2019/055)

 

 

The work of the Polytechnic’s Chief Executive, Phil Ker and staff was recognised with an official vote of thanks.

 

 

Moved (Cr Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

a)      Record a vote of thanks to Phil Ker (Chief Executive) and his team at the Otago Polytechnic for their stewardship of that institution; and for their constructive engagement with proposals to improve the polytechnic sector across the country. 

 

Motion carried (CNL/2019/056)

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

        Adjourns the meeting for 10 minutes.

 

Motion carried (CNL/2019/057)

 

The meeting adjourned at 10.41 am and reconvened at 10.53 am.

 

15     Otago Boat Harbour Recreation Reserve - Approval to Grant an Electricity Easement - Aurora Energy Limited

 

A report from Parks and Recreation and Legal discussed an application by Aurora Energy Limited for the grant of an electricity easement over part of the Otago Boat Harbour Recreation Reserve.  The easement would allow the removal of existing power poles and overhead lines along part of the West Harbour pedestrian and cycling pathway, and their replacement with underground cabling.

 

The Senior In-House Legal Counsel (Karilyn Canton) and Leasing and Land Advisor (Owen Graham) spoke to the report.

 

 

Moved (Cr Aaron Hawkins/Cr Doug Hall):

That the Council:

 

a)     Grants, as administering body of the Otago Boat Harbour Recreation Reserve, pursuant to Section 48 of the Reserves Act 1977, an easement in gross to Aurora Energy Limited for the installation of underground cables and ancillary equipment over part of the West Harbour pedestrian and cycling pathway within the Otago Boat Harbour Recreation Reserve (Record of Title OT95148).

b)     Agrees the criteria for exemption from public notification has been met. 

c)     Acting under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to Section 48 of the Reserves Act 1977, approves an easement in gross to Aurora Energy Limited for the installation of underground cables and ancillary equipment over that part of the West Harbour pedestrian and cycling pathway within the Otago Boat Harbour Recreation Reserve (Record of Title OT95148).

Motion carried (CNL/2019/058)

 

16     Electric Vehicle Fast Charger

 

A report from Enterprise Dunedin sought consideration for the granting of a Licence to Occupy over Council-owned land to ChargeNet NZ Limited (ChargeNet) for an electric vehicle (EV) fast charging station in Dunedin.

If granted, it was proposed that the EV fast charging station would be installed near the intersection of Water and Vogel Streets and would also require dedicating two adjacent car parks for EV charging.  

The report noted that facilitation of additional EV fast charging infrastructure would contribute to Council’s objectives related to electric vehicle uptake and reducing greenhouse gas emissions.

 

The General Manager Infrastructure Services (Simon Drew) and Energy Planning Co-ordinator (Jeremy Baker) spoke to the report and responded to questions on suggested locations, loss of car parks and revenue, and the decision to offer ChargeNet an initial five year free lease.

 

 

 

Moved (Cr Kate Wilson/Cr Christine Garey):

That the Council:

 

a)     Approves granting a license to occupy for ChargeNet NZ Limited to install, operate and maintain an electric vehicle fast charging station on Council-owned land.

Motion carried (CNL/2019/059) with Cr Whiley recording his vote against

 

17     Electric scooters in Dunedin

 

A report from Corporate Policy and Customer and Regulatory Services considered the use of electric scooters (e-scooters) in Dunedin.

The report outlined the benefits of e-scooters in Dunedin and provided options to address safety concerns and manage commercial share scheme operations. 

It was proposed that a review of the Mobile Trading and Temporary Stall bylaw be undertaken with a view to require licences for commercial e-scooter and other vehicle/transport share scheme operators. That would enable the inclusion of conditions and controls around things such as curfews and numbers. A public safety campaign, and continued monitoring of issues was also proposed, as was encouraging the Ministry of Transport and NZTA to take a national approach on issues such as helmet use, cycle way use and speed limits.

 

The General Manager Community Services (Simon Pickford); Group Manager Customer and Regulatory Services (Adrian Blair) and Policy Analyst (Anne Gray) spoke to the report and responded to questions.  They advised that there were currently 700 e-scooters in Dunedin with the possibility of more being introduced in the future.

 

There was a discussion on the use of e-scooters and other modes of transport which used the footpath such as mobility scooters and skateboards and how these could compromise pedestrian safety. 

 

In response to a question, Mr Pickford advised that the review of the mobile trading bylaw only allowed the council to require operators to obtain a permit.  They were unable to address such matters as rider behaviour.  Members requested an urgent report on options available to the Council to control the use of e-scooters. 

 

Following further discussion it was agreed that pressure should be applied to Government to introduce a national policy on e-scooters.  A letter would be written to the Ministry of Transport and the NZ Transport Agency to urge them to take a national approach to the use of helmets and cycleways, and impose speed limits.

 

During discussion the Mayor left the meeting at 12.14 pm and Councillor Staynes assumed the chair.  The Mayor returned to the meeting at 12.16 pm and resumed the chair.

 

It was requested that resolution d be taken separately.

 

 

Moved (Cr Jim O'Malley/Cr Aaron Hawkins):

That the Council:

 

a)     Approves commencement of the first stage of the Mobile Trading and Temporary Stall Bylaw review.

b)     Writes to the Ministry of Transport and the New Zealand Transport Agency urging them to take a national approach to the use of helmets with e-scooters, use of cycleways and speed limits for e-scooters.

c)     Notes that staff will continue to monitor e-scooter use and promote rider and pedestrian safety.

Division

The Council voted by division:

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Lee Vandervis, Andrew Whiley and Dave Cull (14).

Against:     Nil

Abstention: Cr Kate Wilson

 

The division was declared CARRIED by 14 votes to 0, with 1 abstention.

 

Motion carried (CNL/2019/060)

 

 

 

Moved (Cr Jim O'Malley/Cr Aaron Hawkins):

That the Council:

d)     Request staff report back urgently on further mechanisms to restrict or control e-scooter use on footpaths in busy pedestrian areas.

 

Division

The Council voted by division:

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Chris Staynes, Conrad Stedman, Lee Vandervis, Andrew Whiley and Dave Cull (13).

Against:     Nil

Abstention: Crs Jim O’Malley and Kate Wilson

 

The division was declared CARRIED by 13 votes to 0, with 2 abstentions.

 

Motion carried (CNL/2019/061)

 

18     Proposed Remuneration of Elected Members

 

A report from Civic advised that the Local Government Act 2002 (LGA) gave the Remuneration Authority (the Authority) the responsibility for setting remuneration for local government elected members. 

The report presented the Authority’s proposed councillor remuneration for the period 1 July 2019 up until the new council assumed office following the 2019 local government elections, and the proposed remuneration pool that would be in place after that time.

 

The General Manager City Services (Sandy Graham) and Team Leader Civic (Sharon Bodeker) responded to questions.

 

 

Moved (Cr Christine Garey/Cr Doug Hall):

That the Council:

 

a)     Notes the Proposed Remuneration of Elected Members report.

Motion carried (CNL/2019/062)

 

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Agrees that Item C7 from the supplementary agenda be taken as the first item in the confidential section of the meeting to enable the Mayor (as Chair of the committee) to be present for the item as he has a prior official engagement that he would need to leave the meeting to attend.

 

b)     Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 19 February 2019 - Public Excluded

 

 

.

 

C2  Ordinary Council meeting - 26 February 2019 - Public Excluded

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(b)(i)

The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.

 

.

 

C3  Director Reappointment

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This report is confidential because the appointment of a director is made public once the applicant has been notified of the decision..

C4  Appointment of Deputy Chair to Dunedin City Holdings Limited/Dunedin City Treasury Limited

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C5  Proposed sale of property

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C6  Taieri Airport - Otago Aero Club

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This report is confidential because it contains legal advice and relates to potential commercial negotiations..

C7  Remuneration Matter

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (CNL/2019/063)

 

 

The meeting moved into confidential at 12.39 pm and concluded at 3.21 pm.

 

 

 

 

 

 

..............................................

MAYOR

 

 


Council

30 April 2019

 

 

 

 

Council

MINUTES

 

Minutes of an extraordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 16 April 2019, commencing at 3.05 pm

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), John Christie (Director Enterprise Dunedin) and Sharon Bodeker (Team Leader Civic).

 

Governance Support Officer       Lynne Adamson

 

 

  

1       Apologies

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

          Accepts the apology from Cr Kate Wilson.

Motion carried (CNL/2019/065)

 

2       Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the agenda with the following alterations:

-     In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (CNL/2019/066)

 

 

3       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2019/067)

 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Executive Leadership Team's Interest Register

Motion carried (CNL/2019/068)

 

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Proposed purchase of property

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (CNL/2019/069)

 

 

The meeting moved into confidential at 3.06 pm and concluded at 3.39 pm.

 

 

 

 

 

..............................................

MAYOR

   

 

 


Council

30 April 2019

 

 

 

 

Finance and Council Controlled Organisations Committee

MINUTES

 

Minutes of an ordinary meeting of the Finance and Council Controlled Organisations Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 19 March 2019, commencing at 2.16 pm

 

PRESENT

 

Chairperson

Cr Mike Lord

 

Deputy Chairperson

Cr Doug Hall

 

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Aaron Hawkins

 

Cr Marie Laufiso

Cr Damian Newell

 

Cr Jim O'Malley

Cr Chris Staynes

 

Cr Conrad Stedman

Cr Lee Vandervis

 

Cr Andrew Whiley

Cr Kate Wilson

 

 

IN ATTENDANCE

Sandy Graham (General Manager City Services), Gavin Logie (Financial Controller) and Lawrie Warwood (Financial Anaylst)

 

Governance Support Officer       Wendy Collard

 

 

 

1       Public Forum

There was no Public Forum.  

 

2       Apologies

 

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Committee:

 

Accepts the apology from Councillor Conrad Stedman

 

Motion carried (FCCO/2019/001)

 

3       Confirmation of agenda

 

 

Moved (Cr Mike Lord/Cr Andrew Whiley):

That the Committee:

 

        Confirms the agenda with the following alteration:

 

       In regard to Standing Order 2.1, Option C be adopted in relation to moving and

       seconding and speaking to amendments.

 

Motion carried (FCCO/2019/002)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no declarations of interest

 

 

Moved (Cr Mike Lord/Cr Chris Staynes):

That the Committee:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (FCCO/2019/003)

      

Part A Reports

5       Waipori Fund - Quarter Ending December 2018

 

A report  from Dunedin City Treasury Limited provided information on the results of the Waipori Fund for the quarter ending 31 December 2018.

The Financial Controller (Gavin Logie) spoke to the report and responded to questions.

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Committee:

 

a)     Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ending 31 December 2018.

Motion carried (FCCO/2019/004)

 

6       Financial Result - Period Ended 31 January 2019

 

A report from Finance provided the financial results for the period ended 31 January 2019 and the financial position as at that date.

The report noted that the associated budget had been adjusted for the additional capital expenditure approved by Council at the meeting 30 October 2018, along with any related revenue.

The Financial Controller (Gavin Logie) and the Financial Analyst (Lawrie Warwood) spoke to the report and responded to questions.

 

 

Moved (Cr Andrew Whiley/Deputy Chairperson Doug Hall):

That the Committee:

 

a)     Notes the Financial Performance for the period ended 31 January 2019 and the Financial Position as at 31 January 2019.

Motion carried (FCCO/2019/005)

 

7       Items for Consideration by the Chair

 

 

There were no items notified.

 

             

 

 

 

The meeting concluded at 2.33 pm

 

 

 

..............................................

CHAIRPERSON

   

 


Council

30 April 2019

 

 

 

 

Economic Development Committee

MINUTES

 

Minutes of an ordinary meeting of the Economic Development Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 19 March 2019, commencing at 2.35 pm (or at the conclusion of the previous meeting, whichever is later)

 

PRESENT

 

Chairperson

Cr Chris Staynes

 

Deputy Chairperson

Cr Christine Garey

Cr Andrew Whiley

 

Members

Cr David Benson-Pope

Mayor Dave Cull

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Lee Vandervis

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

John Christie (Director Enterprise Dunedin), Sandy Graham (General Manager City Services), Fraser Liggett (Economic Development Programme Manager), Scott Campbell (Policy Advisor), Margo Reid (Study Dunedin Co-ordinator), Gil Abercrombie (Travel Trade Sales Marketing Advisor), Emily Byrne (Tourism Industry Aotearoa), Robert West (Group Manager Parks and Recreation), Claire Swift (Senior Parks and Recreation Planner) and Andrea Jones (Communications Team Leader)

 

Governance Support Officer       Wendy Collard

 

 

 

1       Public Forum

There was no Public Forum.  

 

2       Apologies

 

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Committee:

 

Accepts the apology from Mayor Dave Cull.

 

Motion carried (ED/2019/001)

 

3       Confirmation of agenda

 

 

Moved (Cr Chris Staynes/Cr Andrew Whiley):

That the Committee:

 

        Confirms the agenda with the following alteration:

 

       In regard to Standing Order 2.1, Option C be adopted in relation to moving and

       seconding and speaking to amendments.

 

Motion carried (ED/2019/002)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no declarations

 

 

Moved (Cr Chris Staynes/Cr Rachel Elder):

That the Committee:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (ED/2019/003)

      

Part A Reports

5       TRENZ 2018 Update Report

 

A report from Enterprise Dunedin provided an update on the Dunedin hosted TRENZ 2018 event survey results and outcomes. 

The report noted that Enterprise Dunedin in partnership with Tourism Waitaki, Venture Southland and Dunedin Airport, hosted TRENZ 2018 in Dunedin from 7 to 10 May 2018.  The TRENZ 2018 event showcased the region to international travel trade buyers, sellers from around New Zealand, and media delegates via the welcome and closing ceremonies and planned activity days.

It also noted that the economic impact study conducted for TRENZ 2018 estimated $10.3 million in additional forward booking revenues for Dunedin, Waitaki and Southland, from travel trade over and above business that had previously been placed with the region.

The Director of Marketing, Partnership and Events, Tourism Industry Aotearoa (Emily Byrne) spoke to a PowerPoint presentation on the TRENZ 2018 and in particular the success of the event and the positive comments from participants 

Ms Byrne commented on the wonderful support that she had received from the Enterprise Dunedin staff which had ensured the event was as successful as it was.

The Travel Trade Sales Marketing Advisor (Gil Abercrombie) then spoke to the report and responded to questions.

 

Moved (Cr Christine Garey/Cr Andrew Whiley):

That the Committee:

 

a)     Notes the TRENZ 2018 Update Report

Motion carried (ED/2019/004)

 

6       Enterprise Dunedin October to December 2018 Activity Report

 

A report from Enterprise Dunedin provided an update on a selection of Enterprise Dunedin activities during the period October to December 2018.

The Director Enterprise Dunedin (John Christie), the Economic Development Programme Manager (Fraser Liggett) and the Study Dunedin Co-ordinator (Margo Reid) spoke to the report and responded to questions.

 

 

Moved (Cr Mike Lord/Cr Christine Garey):

That the Committee:

 

a)     Notes the Enterprise Dunedin 1 October to 31 December 2018 Activity Report.

Motion carried (ED/2019/005)

 

7       DCC submission: a new approach to employer-assisted work visas and regional workforce planning

 

A report from Corporate Policy sought approval of a Dunedin City Council (DCC) submission to the Ministry of Business, Innovation and Employment (MBIE) on a new approach to employer-assisted work visas and regional workforce planning.

The report noted that the draft DCC submission outlined economic development, talent attraction and workforce planning initiatives which were already underway in Dunedin and Otago, upcoming projects and trends likely to have significant impacts on Dunedin’s workforce needs and provided general comments and recommendations on the proposed documents.

It also noted that the recommendations in the draft DCC submission aimed to enhance workforce planning outcomes for Dunedin and the wider Otago region.

 

The Director Enterprise Dunedin (John Christie) and the Economic Development Programme Manager (Fraser Liggett) spoke to the report and responded to questions.

 

There was discussion on overlap of the new approach to employer-assisted work visas and regional workforce planning and the proposal for reform of the Polytechnic and vocational training sector.

 

The meeting adjourned at 3.20 pm and reconvened at 3.24 pm.

 

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Committee:

 

 

a)     Approves the submission as drafted, with the inclusion of the following:

1.     Noting the overlap between this visa reform proposal and the current proposal for reform of the Polytechnic and vocational training sector; 

2.     Asking that any final decision on this matter be deferred such that it can incorporate final decisions around the future of the Polytechnic reform; and

3.     Seeks the opportunity to speak to this submission should the opportunity arise. 

Motion carried (ED/2019/006)

 

8       Items for Consideration by the Chair

 

There were no items notified

             

 

Resolution to exclude the public

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Committee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Tunnel Beach Tourism Infrastructure Fund (TIF) Application

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The Department of Conservation is currently negotiating for a property required for the project.  Until those negotiations are complete, the information needs to remain non-public.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (ED/2019/007)

 

 

The meeting moved into confidential at 3.34 pm and concluded at 4.36 pm.

 

 

 

..............................................

CHAIRPERSON

   

 


Council

30 April 2019

 

 

 

 

Infrastructure Services and Networks Committee

MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services and Networks Committee held in the Edinburgh Room, Municipal Chambers,, The Octagon, Dunedin on Monday 15 April 2019, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Kate Wilson

 

Deputy Chairperson

Cr Jim O'Malley

 

Members

Cr David Benson-Pope

Mayor Dave Cull

 

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Cr Aaron Hawkins

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Conrad Stedman

Cr Chris Staynes

 

Cr Andrew Whiley

 

 

 

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Simon Drew (General Manager Infrastructure Services), Sandy Graham (General Manager City Services), Dave Tombs (General Manager Finance and Commercial), David Bainbridge (Group Manager Property Services), Richard Saunders (Group Manager Transport), Scott Maclean (Parks and Cemetery Manager) and John Brenkley (Planning and Partnerships Manager)

 

Governance Support Officer       Jennifer Lapham

 

 

1       Public Forum

There was no Public Forum.  

 

2       Apologies

 

Apologies were received from Crs Newell and Vandervis.

 

 

Moved (Cr Kate Wilson/Cr Mike Lord):

That apologies from Crs Newell and Vandervis be accepted.

 

  Motion carried (INF/2019/017)

 

3       Confirmation of agenda

 

 

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Committee:

 

Confirms the agenda with the following alteration:

 

       In regard to Standing Order 2.1, Option C be adopted in relation to moving and

       seconding and speaking to amendments.

 

Motion carried (INF/2019/018)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Whiley advised that he is now the spokesperson for Pro Gas Otago.

 

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Committee:

 

a)     Amends if necessary the Elected Members' Interest Register; and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (INF/2019/019)

Part A Reports

5       Property Services Activity Report for the Quarter Ending 31 March 2019

 

In a report from Property an update was provided on Property Services operations, maintenance and capital works, including contracted-out services, for the period 1 January 2019 to 31 March 2019.

 

The Group Manager Property Services, David Bainbridge spoke to the report and responded to questions.

 

 

Moved (Cr Kate Wilson/Cr Aaron Hawkins):

That the Committee:

 

a)     Notes the Property Services Activity Report for the Quarter ending 31 March 2019.

Motion carried (INF/2019/020)

 

6       Parks and Recreation Activity Report for the Quarter Ending 31 March 2019

 

In a report from Parks and Recreation an update was provided on Parks and Recreation operations, maintenance and capital works, including contracted out services, for the period 1 January 2019 – 31 March 2019.

 

The Parks and Cemetery Manager, Scott MacLean and the Planning and Partnerships Manager, John Brenkley spoke to the report and responded to questions.

 

 

Moved (Cr Kate Wilson/Cr Rachel Elder):

That the Committee:

 

a)     Notes the Parks and Recreation Activity Report for the quarter ending March 2019.

Motion carried (INF/2019/021)

 

7       Proposed Road Stopping - Sligo Terrace, Dunedin

 

In a report the Transport Network Team Leader advised that owner of 59 Sligo Terrace, Dunedin, had applied to have a portion of unformed legal road adjoining the property stopped and amalgamated with their property.

 

Moved (Cr Jim O'Malley/Cr Doug Hall):

That the Committee:

 

a)     Approves the publishing of a public notice of the intention to stop a portion of legal road adjacent to 59 Sligo Terrace, Dunedin, subject to the applicant agreeing to:

i)      Pay the Council the non-refundable fee for processing the stopping.

ii)     Pay the Council the actual costs involved in the stopping, regardless of whether or not the stopping reaches a conclusion, AND the value of the stopped road, assessed by the Council’s valuer.

iii)    Amalgamate the stopped portion of the road with the title of the adjacent land that is owned by the applicant, namely  OT254/108.

iv)    Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road.

v)     Register any easements on the stopped portion of road in favour of utility companies, if needed. 

Motion carried (INF/2019/022)

 

8       Proposed Road Stopping - Willmott Street and Harbour Terrace, Careys Bay

 

In a report the Transport Network Team Leader advised that the owner of 2 Willmott St Careys Bay, had applied to have a portion of unformed legal road adjoining the property stopped and amalgamated with their property.

 

Moved (Cr Mike Lord/Cr Conrad Stedman):

That the Committee:

 

a)     Approves the publishing of a public notice of the intention to stop a portion of legal road adjacent to 2 Willmott Street, Careys Bay, subject to the applicant agreeing to:

i)      Pay the Council the non-refundable fee for processing the stopping.

ii)     Pay the Council the actual costs involved in the stopping, regardless of whether or not the stopping reaches a conclusion, AND the value of the stopped road, assessed by the Council’s valuer.

iii)    Amalgamate the stopped portion of the road with the title of the adjacent land that is owned by the applicant, namely  OT11A/553.

iv)    Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road.

v)     Register any easements on the stopped portion of road in favour of utility companies and/or relocate any utilities as required. 

Motion carried (INF/2019/023)

 

9       Proposed Road Stopping - unnamed road off King Street, Evansdale

 

In a report the Transport Network Team Leader advised that the owner of 26 Jones Road and 4 King Street, Evansdale, had applied to have a portion of unformed legal road adjacent to and running through their property stopped and amalgamated with their land.

 

Moved (Cr Jim O'Malley/Cr Chris Staynes):

That the Committee:

 

a)     Approves the publishing of a public notice of the intention to stop portions of legal road adjacent to Jones Road, Evansdale, subject to the applicant agreeing to:

i)      Pay the Council the non-refundable fee for processing the stopping.

ii)     Pay the Council the actual costs involved in the stopping, regardless of whether or not the stopping reaches a conclusion, AND the value of the stopped road, assessed by the Council’s valuer.

iii)    Amalgamate the stopped portions of the road with the titles of the adjacent land that is owned by the applicant, being OT5D/711, OT319/34, and OT250/89.

iv)    Register any easements required on the stopped portion of road. 

Motion carried (INF/2019/024)

 

10     Naming of a New Private Way off Burgess Street, Green Island

 

In a report the Transport Planner/Engineer provided options for the naming of a private way off Burgess Street, Green Island.

The road name proposed by the developer was considered to comply with the Dunedin City Council Road Naming Policy.

 

 

 

Moved (Cr Kate Wilson/Cr Conrad Stedman):

That the Committee:

 

a)     Approves naming the new private way off Burgess Street as “Rex’s Way”.

Motion carried (INF/2019/025)

 

11     Naming of a New Private Way off Henderson Street, Wingatui

 

In a report the Transport Planner/Engineer provided the options for the naming of a private way off Henderson Street, Wingatui.

The new road name proposed by the developer is on Council’s list of pre-approved names, and therefore complies with the Road Naming Policy.

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Committee:

 

a)     Approves naming the new private way off Henderson Street as “Anscombe Close”.

Motion carried (INF/2019/026)

 

12     Addition of Two New Names to the Road Name Register

 

In a report the Transport Planner/Engineer provided options for two new road names to be added to the road name register. The road name register contains a range of pre-approved names for property developers to use when building new subdivisions

Two new names have been proposed by the Polish Heritage of Otago and Southland Charitable Trust (the Trust) for use in the Mosgiel-Taieri Community Board area, which comply with the Dunedin City Council Road Naming Policy (the Policy).

 

 

In discussing the recommendation members noted that the Polish community had been involved in all areas of the city and it would be appropriate for the road names to be considered for other areas of the city and not limited to the Mosgiel Taieri area. .

 

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Committee:

 

a)     Approves both “Polish Settlers” and “Pomerania” for inclusion in the road name register.

 Motion carried (INF/2019/027)

 

 

13     Items for Consideration by the Chair

 

 

 

 

Cr Hawkins requested a list of privately owned recreational facilities which received public money, an example being the Moller Park ground.

 

Cr Laufiso requested information relating to making the Nairn Street playground accessible for those with a disability.

 

Cr Hawkins asked why the name of the applicant for road stoppings was not included in the report.  He felt that it would be useful to know to allow members to determine if they had a conflict of interest.

 

Cr O’Malley requested a copy of the valuation policy for the road stoppings and information regarding how other Councils undertook the valuation.

 

 

 

 

             

 

The meeting concluded at 1.40 pm.  .

 

 

 

 

 

 

 

..............................................

CHAIRPERSON

   

 

 


Council

30 April 2019

 

 

 

 

Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Tuesday
05 February 2019, commencing at 12.00 Noon

 

PRESENT

 

Chairperson

Sarah Davie-Nitis

 

Deputy Chairperson

Joy Davis

 

Members

Phillipa Bain

Martin Dillon

 

Cr Mike Lord

Dean McAlwee

 

Maurice Prendergast

 

 

 

IN ATTENDANCE

Tracey Saunders (Chief Information Officer), Scott MacLean (Acting Parks and Cemetery Manager), Aidan Battrick (Parks Maintenance Team Leader) and Hjarne Poulsen (Transport Engineering and Road Safety Team Leader)

 

Governance Support Officer       Wendy Collard

 

 

 

1       Public Forum

There was no Public Forum.  

 

2       Apologies

An apology was received from Councillor Lord (for early departure).

 

That the Board:

 

Accepts the apology from Councillor Lord

 

Motion carried

 

 

3       Confirmation of agenda

 

 

Moved (Sarah Davie-Nitis/Phillipa Bain):

That the Board:

 

Confirms the agenda with the following addition or alteration

 

Item 13 - Councillor Update to be taken before Item 9 – Governance Support Officer’s Report.

 

Motion carried (MTCB/2019/001)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Joy Davis provided an update to her register of interests.

 

 

Moved (Maurice Prendergast/Martin Dillon):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2019/002)

 

5       Confirmation of Minutes

5.1    Mosgiel-Taieri Community Board meeting - 21 November 2018

 

Moved (Martin Dillon/Phillipa Bain):

That the Board:

 

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 21 November 2018 as a correct record with the amendment as agreed.

 

Motion carried (MTCB/2019/003)

    

Part A Reports

6       Introduction to new Parks and Recreation staff

 

The Acting Parks and Cemetery Manager (Scott Maclean) and Parks Maintenance Team Leader (Aidan Battrick) were be in attendance to introduce themselves to the Board.

 

 

7       Mosgiel-Taieri Community Board Action List Report

 

The report provided an update to the Mosgiel-Taieri Community Board on its Action List.

Parks and Recreation

·          East Otago Dog Park.  Councillor Lord advised that he had received good feedback regarding this park.

·          Water Stations.  The Board requested that staff provide an update on the number and location of the water stations in Mosgiel.

·          Silverstream Valley Planting Project.  It was agreed that this item would be added to the Board’s Action List.  The Board requested that staff investigate potential sources of support for May/June plantings.

·          Murray Street Picnic Table.  It was agreed that staff would advise if the cost of the installation of the picnic table could be covered from the operational budget.

·          Bloke Shed Garden Seat installation.  It was noted that the installation to be completed by staff.

·          Memorial Park Gardens Revitalisation Project.  The Board noted that the project had been flagged with staff and agreed that it would be added to the Board Action List.

Transport

 

·          Mosgiel motorway southern off-ramp intersection.  It was agreed that NZTA be invited to the Board’s next meeting.

·          Church Street.  Road markings for “Stop” sign need to be reinstated.

 

Moved (Sarah Davie-Nitis/Joy Davis):

That the Board:

 

a)     Amends the Action List as appropriate.

Motion carried (MTCB/2019/004)

 

8       Community Board Remuneration

 

A report from Civic advised that the Local Government Act 2002 (LGA) gives the Remuneration Authority (the Authority) the responsibility for setting remuneration for local government elected members. 

The report noted that the Authority sought feedback on how Community Boards should be remunerated for the determination it would issue on 1 July 2019.  Currently, the Authority sets the amount of remuneration for each chair and member of every Community Board.

It was also noted that the Authority also sought feedback on whether or not Community Boards should be funded from a “governance pool”.  Regardless of how they were funded, the Authority was also asking if remuneration should reflect the number of residents represented by the whole board, or the number of residents represented by each member.

 

 

Moved (Sarah Davie-Nitis/Dean McAlwee):

That the Board:

 

a)     Notes the Community Board Remuneration report.

b)     Agreed that:

the setting remuneration for Community Boards should remain status quo where the Authority sets the amount of remuneration for each chair and member; and

Remuneration should be based on population as a minimum.

Motion carried (MTCB/2019/005)

 

13     Council Activities

 

Councillor Mike Lord provided an update on matters of interest to the Board which included:

Draft 2019/20 Annual Plan.

 

 

Moved (Cr Mike Lord/Chairperson Sarah Davie-Nitis):

That the Board:

 

Notes the report

 

Motion carried (MTCB/2019/006)

 

 

9       Governance Support Officer's Report

 

A report from Civic provided an update on activities relevant to the Board's area Which included:

a)     Project Fund

b)     New Zealand Community Boards’ 2019 Conference

c)     Notice of Requirement for Mosgiel Community and Recreation Area submission

 

 

Moved (Sarah Davie-Nitis/Maurice Prendergast):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Nominates Phillipa Bain to attend the 2019 New Zealand Community Boards’ Conference.

c)     Endorses the Board’s submission to the Notice of Requirement for Mosgiel Community and Recreation Area.

Motion carried (MTCB/2019/007)

 

10     Chairperson's Report

 

A report from the Chairperson updated the Board on matters of interest since the previous meeting which included:

·          Otago Access Radio talkback times

·          2GP

·          Overhanging vegetation.  The Chair commented on the process for notifying overhanging vegetation from private properties onto walkways/footpaths, etc.

 

Moved (Sarah Davie-Nitis/Cr Mike Lord):

That the Board:

 

a)     Notes the Chairperson's report.

Motion carried (MTCB/2019/008)

 

11     Board Projects

 

1      Grants Update

It was noted that the next round for grants closes on 28 February 2019 and it was agreed that the closing date would be advertised via social media and an advertisement in The Star newspaper.

 

2      Pride in our Place

a)  Silverstream Valley Planting Project – The Chair advised that 350 Native plants had been confirmed as available for planning May/June 2019. 

b)  Murray Street Picnic Table – It was agreed that this would be placed on the Board’s action list.

c)  Area outside under 5’s playground – It was noted that an update had been provided in the Board’s Action List update.

d)  Taieri Bloke Shed garden seat installation – It was noted that an update had been provided in the Board’s Action List update.

e)  Festival of the Plain – Phillipa Bain advised that Keep Dunedin Beautiful would be attending as part of the Board’s stall. 

f)  E-waste – Phillipa Bain commented that the E-waste collection day was 24 February 2019 at the old Countdown carpark.

 

3      The Taieri Heritage Schools Project

Following discussion, it was agreed that the Board would support the Taieri Heritage Schools Project this year.

 

4      Memorial Park Revitalisation

It was noted that staff were working on a concept plan for the area and would report back to the Board upon completion.

 

5      Safe Pedestrian and Cycle accessways

The workshop held on 29 January 2019 was well attended by the Board and staff.   The Board requested staff to provide an update on the key findings to the Board’s meeting being held in April 2019.

 

6      Celebrating Local Excellence on the Taieri Project

        Joy Davis reminded Board members to promote and encourage discussion within the community.  She noted that the closing date for this was the end of February 2019 and a report would be presented to the next Board meeting.

 

8      Mosgiel and Taieri Emergency Response Group Activities

        Sarah Davie-Nitis will provide a verbal update.

 

9      The Taieri Heritage Trail

        Board Members have expressed the desire for a workshop to be held.  Date to be decided.

 

10    Beautification (Planter Boxes)

        Phillipa Bain provided a verbal update.

 

 

 

 

11    Playgrounds Brochure

        Sarah Davie-Nitis advised that she was wanting for the aerial photographs on the Dunedin City Council to be updated following which a proposal would be presented to a Board meeting. 

                             

 

 

Moved (Sarah Davie-Nitis/Martin Dillon):

That the Board:

 

a)     Notes the updates.

b)      Requests that the Governance Support Officer liaise between staff and the Board to organise a workshop on the Taieri Heritage Arts Project.

c)     Approves expenditure of $79.00 for the placement of an advertisement of the closing date for the Board’s grant round in The Start newspaper.

Motion carried (MTCB/2019/009)

 

12     Board Updates

 

Board members provided updates on the following activities

1      Keep Dunedin Beautiful (KDB)

        An update had been provided as part of the “Pride in our Place” item.

 

2      Mosgiel Coronation Hall

        Dean McAlwee advised that the hall had received several bookings.

 

3      Mosgiel Business Association

        Sarah Davie-Nitis advised that the Business Association had advised that there were concerns regarding the condition of the Christmas tree and its decorations.  Ms Davie-Nitis advised that they would also not be participating in the Festival of the Plain 2019.

 

4      Proposed Taieri Aquatic Facilities

        Martin Dillon provided an update which included the fundraising and the Mosgiel Aquatic Facility Project Advisory Group.

 

5      Festival of the Plain

        An update had been provided as part of the Board’s Projects Update item.

 

6      Communications and Engagement Activities

        A written update had been provided.

 

 

Moved (Joy Davis/Sarah Davie-Nitis):

That the Board:

 

a)     Notes the updates.

Motion carried (MTCB/2019/010)

 

 

 

 

14     Items for consideration by the Chair

 

An update on the pumps at Reid Avenue and Carlyle Road was requested.

An update on the plantings and the Southern off-ramp.

 

 

 

             

The meeting concluded at 1.50 pm

 

 

 

..............................................

CHAIRPERSON

   

 


Council

30 April 2019

 

 

 

 

Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 07 February 2019, commencing at 3.30 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Leanne Stenhouse

 

 

Members

Peter Gouverneur

Christina McBratney

 

Keith McFadyen

Cr Conrad Stedman

 

Paul Weir

 

 

 

IN ATTENDANCE

David Bainbridge (Group Manager Property Services); Scott MacLean (Acting Parks and Cemetery Manager) and Aidan Battrick (Parks Maintenance Team Leader)

 

Governance Support Officer       Lynne Adamson

 

 

 

1       Public Forum

There was no Public Forum.  

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (SHCB/2019/001)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2019/002)

      

Part A Reports

5       Saddle Hill Community Board Action List

 

A report from Civic provided an update on the Saddle Hill Community Board Action Lists.

 

 

The Acting Parks and Cemetery Manager (Scott MacLean) and Parks Maintenance Team Leader (Aidan Battrick) were in attendance to provide updates on behalf of Parks and Recreation:

 

Fairplay Street, Installation of Public Toilets – the work was expected to start in February. 

 

Revamp of Toilets at Brighton – the vegetation has been cut back with the repainting out for quotes.  They confirmed that the Brighton Rugby Club work would be undertaken at the same time.  In response to a question on whether the roof was included in the work for the revamp of the toilets at the Brighton Surf Club Domain, staff were unsure.  Members requested that the roof be assessed to be repainted or at the least, waterblasted.

 

Waldronville Pumping Station – the Chair provided an update on ideas to develop the area for recreational use and proposed that a drive round with staff to various sites in the Board area be undertaken with the inclusion of this site.  As more than one Council department was involved in this project, it would enable a greater understanding for the future work.

 

Sportsfields – the Chair commented on ongoing frustration about level of service and maintenance with sportsfields, noting that the Brighton Domain in particular suffered from significant ponding.  Staff advised that there was drainage work programmed for sportsfields 1 and 2 to be undertaken before the end of the financial year.  Members raised concerns with the drainage and change rooms not being opened on game days at Walton Park.  The Board requested a timeframe for the work to be undertaken, even if it was a 5 year programme, just to enable understanding.  They also requested an update on what qualified as regular maintenance.

 

Reserve, Viscount Road, Waldronville – the Chair advised that there was an area that had sumped and for the past two years, had had orange safety fencing around it.  The Board requested an update on whether the safety fencing was still necessary and/or what work needed to be undertaken to remove it.  They also requested the installation of a gravel path for walking along the fenceline.

 

Hancock Park – the Board commented on work undertaken at Hancock Park and requested similar work be carried out at Sunnyvale.  Staff advised that an update would come to the next meeting.

 

In addition, the Board raised the following items:

 

BBQ at Brighton – the Board requested an updated price for the installation of a new BBQ at the Brighton Domain.

 

Main Road, Fairfield – the Board commented on the Fairfield Beautification project and the state of the plots along the Main Road.  They would like the roadside reserves revisited and tidied up. 

 

Bedford Parade, Brighton – the Board advised that residents were complaining about the state of the lawn in the middle of the road and requested an update on the mowing programme.

 

Waldronville Reserve – the reserve at the back of the gun club was overgrown and residents also were complaining about this. 

 

Staff advised that they planned to have a drive around of the Board area within the next month and invited members to join them.

 

Transport Action Items

 

Sickels Street, Fairfield – it was noted that the signage in Sickels Street advised that there was no parking between 8.30 am and 9.30 am however signage indicating 5 minute parking was mean to have been installed.  The Board requested this be rectified.

 

The Board also requested a drive around with Transport staff.

 

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Amends the Action Lists as appropriate.

Motion carried (SHCB/2019/003)

 

6       Governance Support Officer's Report

 

A report from Civic provide an update on items of interest which included the discretionary fund and the provision of a nomination for the 2019 New Zealand Community Boards’ Conference.

 

Moved (Keith McFadyen/Leanne Stenhouse):

That the Board:

 

a)      Nominates Peter Gouverneur as the community representative to attend the 2019 New Zealand Community Boards’ Conference.

          Motion carried (SHCB/2019/004)

 

 

Moved (Scott Weatherall/Christina McBratney):

That the Board:

 

a)     Notes the Governance Support Officer’s Report.

         Motion carried (SHCB/2019/005)

7       Community Board Remuneration

 

A report from Civic advised that the Local Government Act 2002 (LGA) gave the Remuneration Authority (the Authority) the responsibility for setting remuneration for local government elected members. 

The Authority sought feedback on how Community Boards should be remunerated for the determination to be issued on 1 July 2019.  Currently, the Authority sets the amount of remuneration for each chair and member of every Community Board.

Following discussion, the Board agreed that they remained with the status quo and the Remuneration Authority set their remuneration.  The Board noted that there was a vast difference in remuneration increases with Board members only receiving a CPI increase as opposed to the increase received by Councillors despite members working for the benefit of the wider community also.

The Board noted that projects undertaken by the Board benefited the wider community and not just the Board area e.g. freedom camping; Christmas on the Domain; the Brighton Surf Club; the Green Island Roundabouts and drainage and roading upgrades and maintenance.

 

Moved (Keith McFadyen/Paul Weir):

That the Board:

 

a)     Notes the Community Board Remuneration report.

b)     Agreed that the setting remuneration for Community Boards should remain status quo whereby the Authority sets the amount of remuneration for each chair and member.

 Motion carried (SHCB/2019/006)

 

8       Board Updates and Projects

 

Board members provided updates on activities including:

Keep Dunedin Beautiful

There was no current update.

 

OAR Radio

 

Greater Green Island - Neighbours Day

Christina McBratney commented on that Greater Green Island were planning a Neighbours Day for Waldronville on a Friday night between 5.00pm and 7.00pm with Friday 22 March being discussed as a possibility.  It was suggested that the Island Park Golf Club car park would be an ideal venue and that Civil Defence and Neighbourhood Support be invited to participate.   Ms McBratney advised that there would also be food trucks, local musicians and Rainbow Rosalind present.

 

Youth Ambassador Award

The Board expressed their gratitude for Rainbow Rosalind, the last recipient of the Youth Ambassador Award and acknowledged that she had exceeded all expectations with her concerts and support of the Board.

 

The Board agreed that they would like to review the criteria for the Youth Ambassador Award and change the support to be up to $2,000 at the discretion of the Board.  The applications would open soon and applicants would be advised that they were required to present to the 9 May 2019 Community Board meeting which would be held at the Fairfield Community Hall.

 

Community Meetings

There was an update on the community meeting held in Ocean View to discuss the drainage work.  The residents were appreciative of the communication and the contractor.

 

Civil Defence/Community Response Planning

Due to confirmation, it was expected that there would be a mock scenario held at the Brighton Fire Station in April.  It would provide the opportunity to go in the roles of civil defence.  The Board requested an update from the Emergency Management Officer on the plans for Green Island, Fairfield, Saddle Hill and Chain Hills.

 

Submissions – Long Term Plan

The Chair had presented the priorities of the Board to the recent Council Annual Plan meeting..

 

Toy Box Project – Brighton Beach

The toy box was popular with visitors to the beach.  Some toys had gone missing however residents were now donating  to the toy box also which ensure there was a steady supply of toys.  It was queried where the toy box would be stored over the winter months.

 

Community Pantries

There were currently four community pantries with the Ocean View pantry due to commence operation in the near future.

 

 

Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:

 

a)     Notes the updates.

b)     Approves that the Youth Ambassador Award support be increased up to $2,000.00.

Motion carried (SHCB/2019/007)

 

9       Chairperson's Report

 

The Chairperson (Scott Weatherall) provided a verbal update on matters of interest which included:

Brighton Gala Day – the day had been successful and it was noted that there were requests for the Board to have a dunking stand again next year.

Penguins – there were more penguins in the area with wildlife watch occurring.

Fairplay Street Reserve toilet installation.

Saddle View Pony Club – they would like a lease at Miller Park.

The Chair acknowledged the work and ongoing support from Gareth Jones and Nick Maguire who had recently resigned from the Parks and Recreation team.  They had both been extremely good to work with.

 

Moved (Chairperson Scott Weatherall/Cr Conrad Stedman):

That the Board:

 

a)     Notes the Chairperson’s report.

Motion carried (SHCB/2019/008)

 

10     Council Activities

 

The Ward Councillor (Councillor Conrad Stedman) provided an update on matters of interest which included:

 

Annual Plan – Cr Stedman commented that the Chair had spoken well and outlined positive work that had been undertaken but also outline the work that was still required to be completed to benefit the community.

Lime Scooters – A meeting was due to be held on the way forward.

 

 

Moved (Cr Conrad Stedman/ Peter Gouverneur):

That the Board:

 

a)     Notes the updates.

Motion carried (SHCB/2019/009)

 

11     Items for Consideration by the Chair

 

The Board requested the following items be included in the agenda for the next meeting:

 

-    Update on Coastal Erosion

-    Community Halls update

-    Youth Ambassador Award

-    Community Projects

-    Community acknowledgement evening for volunteers

-    Community Garden

It was agreed that the next meeting would be held at the Brighton Surf Club.  The Chair would organise access.

 

 

The meeting concluded at 4.25 pm.

 

 

 

 

 

 

..............................................

CHAIRPERSON

   

 


Council

30 April 2019

 

 

 

 

West Harbour Community Board

MINUTES

 

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 30 January 2019, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Steve Walker

 

Deputy Chairperson

Trevor Johnson

 

Members

Francisca Griffin

Cr Aaron Hawkins

 

Ryan Jones

Ange McErlane

 

Jan Tucker

 

 

 

IN ATTENDANCE

Kristy Rusher (Chief Legal Officer)

 

 

 

Governance Support Officer    Jennifer Lapham

 

 

 

1       Public Forum

1.1    Public Forum - St Leonards School

 

Margaret Ryan spoke on behalf of the St Leonards School Board regarding a grant of $2000 they had received for the resurfacing of the Tennis Court.  She advised that the Government had approved funding for this work and they would like to use the funding received from the Board to go towards fixing the fence. 

She asked that the Board consider a change in use of this grant.

 

1.2    Public Forum -Aramoana Conservation Trust

 

Adrian Hall spoke on behalf of the Aramoana Conservation Trust regarding the impact on wildlife with the proposed rebuilding of the wharf at Aramoana.

The Trust would like to be kept informed of what is happening in regards to this matter and be invited to attend any meetings on the issue.

 

  

 

2       Apologies

There were no apologies.

 

3       Confirmation of agenda

 

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

Confirms the agenda without addition or alteration.

 

 

Motion carried (WHCB/2019/001)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Steve Walker/Francisca Griffin):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2019/002)

 

5       Confirmation of Minutes

5.1    West Harbour Community Board meeting - 21 November 2018

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

Confirms the minutes of the West Harbour Community Board meeting held on 21 November 2018 as a correct record.

 

 Motion carried (WHCB/2019/003)

Part A Reports

6       Funding Applications

 

Consideration was given to the request by the St Leonards School to change the use of the grant allocated by the Board.

 

 

Moved (Trevor Johnson/Steve Walker):

That the Board:

 

 

a) Agrees that the St Leonards School be allowed to use the grant of $2000 towards the repair of the fence.

 

Motion carried (WHCB/2019/004)

 

7       Community Board Remuneration

 

In a report the Team Leader Civic, Sharon Bodeker, advised that the Local Government Act 2002 (LGA) gives the Remuneration Authority (the Authority) the responsibility for setting remuneration for local government elected members. 

The Authority was seeking feedback on how Community Boards should be remunerated for the determination it will issue on 1 July 2019. 

 

Members commented that they did not agree with Community Boards being remunerated via a governance pool.  They felt that it would put the Councillors in an awkward position.

 

Members also did not agree that the remuneration should  be based on population because this was not a true indicator of the work that a Board did. 

 

 

Moved (Steve Walker/Ryan Jones):

That the Board:

 

a)     Notes the Community Board Remuneration report.

b)     Advises the Remuneration Authority that it does not support a governance pool and remuneration being based on population. 

Motion carried (WHCB/2019/005)

 

8       Governance Support Officers Report

 

In a report the Governance Support Officer provided an update on matters relevant to the Board area including:

·           Project Fund

·           2019 New Zealand Community Boards’ Conference

·           Correspondence

·           Action List

 

 

Moved (Trevor Johnson/Steve Walker):

That the Board:

        a)     Nominates  Francisca Griffin and Ange McErlane to attend the Community         Board Conference. 

 

Motion carried (WHCB/2019/006)

 

 

 

 

 

Consideration was given to the letter from Ms Balfour-Smith relating to Sawyers Bay footpath access.  It was agreed that the issues raised should be forwarded to the appropriate Council Departments and put on the action list.

 

 

Moved (Aaron Hawkins/Francisca Griffin):

That the Board:

 

a)     Notes the Governance Support Officers Report;

c)     Amends the Action List as discussed.

Motion carried (WHCB/2019/007)

 

9       Board Representation and Areas of Responsibility

 

a)     Port Environment Liaison Committee

 

        Ange McErlane provided an update on the work of the Port Environment Liaison         Committee.

 

b)     Ravensdown Community Liaison Group

 

        Trevor Johnson advised that a meeting had not been held but he would be able to         provide an update at the next meeting.

 

c)     Keep Dunedin Beautiful

 

        Steve Walker advised that a meeting was being held on the following Monday.

 

d)     Communications/Facebook

 

        Ryan Jones commented that activity had been quiet over the summer but he was         putting information on the website relating to the Scholarship Fund.

 

e)     Funding Applications Report Back

 

        Francisca Griffin provided an update on the report backs that had been received.          She also advised that she was reviewing the application form, in conjunction with         Governance Support Officer, Jennifer Lapham.

 

f)     West Harbour Beautification Trust

 

Steve Walker advised that two lots of sycamore removal had taken place.

 

g)     Policing Issues

 

        Jan Tucker advised that the Police Station had been closed since late November         and she was concerned about the future of the Station. 

 

h)     Vision Port Chalmers

 

        A meeting was being held in the following week.

 

i)      Access Radio

 

        Francisca Griffin provided an update on the Access Radio programme.

 

j)     CBEC/LGNZ Conference update

        Ryan Jones advised that a meeting has not been held recently.

 

k)     Community Awards

        Ryan Jones advised that nominations would be called during March and April.  It         was agreed that the ceremony would be held outside work hours and everyone         who was nominated would be invited.

l)      Albertson Avenue Beautification Project

        Francisca Griffin advised that David Blair was maintaining the garden. Planting         had not been undertaken as it had been too hot.

 

 

 

 

10     Chairperson's Report

 

The Chairperson advised that:

·      Maintenance had been carried out on the Scott Memorial Lookout and it was looking good. 

·      Dion Ombler Signage – the sign design had been approved.

·      Public toilets had been completed and looked good.

·      A site was still be investigated for the dog park and Mark Cameron was happy to provide funding.  It was agreed to send a letter of thanks to Mark  acknowledging the offer to fund and construct the park on DCC land and then to gift the park to the community via the DCC.

 

Moved (Steve Walker/Francisca Griffin):

That the Board:

        a)     Notes the report. 

 

Motion carried (WHCB/2019/008)

 

 

 

11     Council Activities

 

Cr Hawkins provided an update on matters of interest including the budget meetings and advised that the Parks and Recreation Department had undertaken an audit of all the walking tracks. 

 

 

Moved (Cr Aaron Hawkins/Member Ryan Jones):

That the Board:

        a)     Notes the report. 

 

Motion carried (WHCB/2019/009)

 

 

 


 

 

12     Items for Consideration by the Chair

 

 

 

 

There were no items notified. 

 

 

 

 

 

 

The meeting concluded at 6.55 pm.

 

 

 

 

 

 

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C H A I R P E R S O N