Date:                                                    Tuesday 25 June 2019

Time:                                                   1.00 pm

Venue:                                                Council Chamber, Municipal Chambers, The Octagon, Dunedin

 

 

 

Council

OPEN ATTACHMENTS

UNDER SEPARATE COVER

 

 

ITEM         TABLE OF CONTENTS                                                                                                                                 PAGE

 

2.1             Public Forum - Resource Management Act

a         Diane Yeldon Public Forum                                                                                                            3    

6.1             Ordinary Council meeting - 30 April 2019

a         Minutes of Ordinary Council meeting  held on 30 April 2019                                           4

6.2             Ordinary Council meeting - 28 May 2019

a         Minutes of Ordinary Council meeting  held on 28 May 2019                                         20

6.3             Ordinary Council Annual Plan Deliberations meeting - 27 May 2019

a         Minutes of Ordinary Council Annual Plan Deliberations meeting  held on 27 May 2019                                                                                                                                                               37  

7                 Finance and Council Controlled Organisations Committee - 21 May 2019

a         Minutes of Finance and Council Controlled Organisations Committee held on 21 May 2019                                                                                                                                                               56

8                 Economic Development Committee - 21 May 2019

a         Minutes of Economic Development Committee held on 21 May 2019                       59

9                 Community and Culture Committee - 11 June 2019

a         Minutes of Community and Culture Committee held on 11 June 2019                      64

10              Waikouaiti Coast Community Board - 13 March 2019

a         Minutes of Waikouaiti Coast Community Board held on 13 March 2019                  67

11              Otago Peninsula Community Board - 2 May 2019

a         Minutes of Otago Peninsula Community Board held on 2 May 2019                          73

12              Adoption of the Annual Plan 2019/20

a         Annual Plan 2019/20                                                                                                                      80

18              LGNZ Annual General Meeting Remits and Rules

a         2019 LGNZ Annual General Meeting Remits                                                                       151

20              2019/2020 Statements of Intent -
Dunedin City Holdings Group Companies

a         Final 2019/2020 SoI - Dunedin City Holdings Limited                                                      234

b          Final 2019/2020 SoI - Aurora Energy                                                                                     244

c          Final 2019/2020 SoI - City Forests Limited                                                                           262

d         Final 2019/2020 SoI - Delta Utility Services Limited                                                         279

e          Final 2019/2020 SoI - Dunedin City Treasury Ltd                                                              295

f          Final 2019/2020 SoI - Dunedin City Property Limited                                                      304

g         Final 2019/2020 SoI - Dunedin Venues Management Limited                                     314

h         Final 2019/2020 SoI - Dunedin International Airport Ltd                                               331

i           Final 2019/2020 SoI - Dunedin Railways Limited                                                               345     

 


Council

25 June 2019

 

 

PDF Creator 


Council

25 June 2019

 

 

 

 

Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 30 April 2019, commencing at 1.00 pm

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Mike Lord

 

Cr Damian Newell

Cr Jim O’Malley

 

Cr Conrad Stedman

Cr Lee Vandervis

 

Cr Andrew Whiley

Cr Kate Wilson

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Graham McKerracher (Manager, Council Communications and Marketing), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), and Sharon Bodeker (Team Leader Civic), Richard Saunders (Group Manager Transport), Maria Sleeman (Property Officer) and Ashley Reid (Parks and Recreation Planner)

 

Governance Support Officer       Lynne Adamson

 

 

1       Opening

Dr Lux Selvanesan and Prandit Lalesh Maharaj from the Hindu community opened the meeting with a prayer.

2       Public Forum

2.1    Public Forum - Diane Yeldon

 

Diane Yeldon responded to questions on her pre-circulated submission on  roading changes and freedom of expression, especially with respect to public engagement and restrictions imposed.

 

 

 

2.2    Public Forum - Eleanor Doig

 

Eleanor Doig (Chair, South Dunedin Community Network) addressed the Council on the South Dunedin Library/Community Complex work. 

Ms Doig commented on the improvement in the relationship between Council and the community following the 2015 floods.  She advised that she was highly supportive of the proposed site for the South Dunedin Community Hub and looked forward to it being widely used.  Ms Doig commented that the initial funding budget for the hub had been $11m whereas it was now $5.2m over the next couple of years.  The hub had the potential to be a venue for people to gather and meet as well as have library facilities and she urged Council to ensure there was appropriate funding available.  Ms Doig suggested that the community be engaged on the design of the hub.

Moved (Cr Kate Wilson/Cr Aaron Hawkins):

That the Council:

        a)     Extends the Public Forum.

 

Motion carried (CNL/2019/070)

 

Ms Doig responded to questions and spoke of the success of the latest South Dunedin Festival which, she advised was due to more of the community being involved.

 

  

3       Apologies

 

There was an apology from Cr Marie Laufiso for absence.

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

 

That the Council:

 

        Accepts the apology from Cr Laufiso for absence.

 

        .Motion carried (CNL/2019/071)

 

4       Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the agenda with the following alterations:

-     In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

-     That Item 13 – Extraordinary Water Connection at 261 Tomahawk Road be withdrawn from the agenda as the applicant has withdrawn their application for an extraordinary water connection.

-   That item C5 be taken before C4 due to availability of external representatives attending the meeting.

 

.Motion carried (CNL/2019/072)

 

 

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

The Mayor declared an interest in Item 23 and advised that he would vacate the chair and leave the room for consideration of that item.  The Deputy Mayor would assume the chair.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2019/073)

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Executive Leadership Team's Interest Register.

Motion carried (CNL/2019/074)

6       Confirmation of Minutes

6.1    Ordinary Council meeting - 26 March 2019

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 26 March 2019 as a correct record.

 

Motion carried (CNL/2019/075)

 

6.2    Extraordinary Council meeting - 16 April 2019

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the minutes of the Extraordinary Council meeting held on 16 April 2019 as a correct record.

 

 Motion carried (CNL/2019/076)

 


 

  Minutes of Committees

7        Finance and Council Controlled Organisations Committee - 19 March 2019

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the Finance and Council Controlled Organisations Committee meeting held on 19 March 2019.

Motion carried (CNL/2019/077)

 

8        Economic Development Committee - 19 March 2019

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Council:

a)     Notes the minutes of the Economic Development Committee meeting held on 19 March 2019.

b)     Takes Part C items of the minutes of the Economic Development Committee held on Tuesday, 19 March 2019, in the non-public part of the meeting.

Motion carried (CNL/2019/078)

 

9        Infrastructure Services and Networks Committee - 15 April 2019

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Infrastructure Services and Networks Committee meeting held on 15 April 2019.

Motion carried (CNL/2019/079)

Minutes of Community Boards

10     Mosgiel-Taieri Community Board - 5 February 2019

 

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 5 February 2019.

Motion carried (CNL/2019/080)

 


 

11     Saddle Hill Community Board - 7 February 2019

 

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Saddle Hill Community Board meeting held on 7 February 2019.

Motion carried (CNL/2019/081)

 

12     West Harbour Community Board - 30 January 2019

 

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the West Harbour Community Board meeting held on 30 January 2019.

Motion carried (CNL/2019/082)

 

Reports

13     Extraordinary Water Connection at 261 Tomahawk Road

 

This item was withdrawn from the agenda. 

 

14     Waste Futures Project - Update #3

 

A report from Waste and Environmental Solutions updated Council on the progress of the Waste Futures project.

 

 

The General Manager Infrastructure Services (Simon Drew) and Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.

 

 

Moved (Cr Kate Wilson/Cr Aaron Hawkins):

That the Council:

 

a)     Notes the Waste Futures Project update 3 report.

Motion carried (CNL/2019/083)

 


 

 

15     Proposed parking changes

 

A report from Transport advised that at a meeting held on 27 March 2019, the Bylaws Subcommittee considered minor proposed changes to parking controls.  These were appended to the report for consideration by Council.

 

The report also outlined further proposed changes to the Council’s parking controls and sought approval to release them for public consultation.  The proposed changes supported the achievement of a safe and efficient transport network for all modes.

 

 

The General Manager Infrastructure Services (Simon Drew) and Group Manager Transport (Richard Saunders) spoke to the report and responded to questions on the proposed changes and consultation process.

 

 

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

 

a)     Approves the changes to parking controls shown in the Dunedin City Council's traffic and parking controls database, 27 March 2019 update, https://tinyurl.com/ParkingMarch2019 .

b)     Notes that all parking controls previously approved by Council and not shown as a change on the 27 March 2019 traffic and parking controls database, remain unchanged.

c)     Approves the further proposed parking changes described in this report for public consultation. 

Motion carried (CNL/2019/084) with Cr Vandervis recording his vote against

 

16     Naming of a New Road off Irwin Logan Drive, Mosgiel

 

A report from Transport presented the options for the naming of a new road off Irwin Logan Drive, Mosgiel.

The report noted that the road name proposed by the developer did not fully comply with the Dunedin City Council Road Naming Policy as it was named after a living person. It was, however, recommended for approval as it followed an established theme within the residential development.

 

The General Manager Infrastructure Services (Simon Drew) and Group Manager Transport (Richard Saunders) spoke to the report.

 

 

Moved (Cr Lee Vandervis/Cr Mike Lord):

That the Council:

 

a)     Approves naming the new private way off Irwin Logan Drive as “Jocelyn Way”.

Motion carried (CNL/2019/085)

 


 

 

17     Thornly Park Classification and Naming of Recreation Reserve, 10 Windermere Drive, Mosgiel

 

A report from Property and Parks and Recreation advised that an area of land in Mosgiel had recently been subdivided and was known as the Highland Park subdivision.  Part of the subdivision development included the vesting in Council of a Recreation Reserve at 10 Windermere Drive, Mosgiel.

The purpose of the report was to classify the reserve for recreation purposes and name it Thornly Park Recreation Reserve under Sections 16(1) and 16(10) of the Reserves Act 1977 respectively.

The General Manager City Services (Sandy Graham), Property Officer (Maria Sleeman) and Parks and Recreation Planner (Ashley Reid) spoke to the report and responded to questions.

 

Moved (Cr Kate Wilson/Cr Doug Hall):

That the Council:

 

a)     Resolves that under Section 16(1) of the Reserves Act 1977, the reserve at 10 Windermere Drive, Mosgiel described as 6672m2 more or less being Lot 700, Deposited Plan 482487 all Computer Freehold Register 726393 be classified as Recreation Reserve.

b)     Resolves to exercise the power conferred on it under Instrument of Delegation dated 12 June 2013 from the Minister of Conservation to classify the reserve at 10 Windermere Drive, Mosgiel described as 6672m2 more or less being Lot 700, Deposited Plan 482487 all Computer Freehold Register 726393 be classified as Recreation Reserve.

c)     Resolves that under Section 16(10) of the Reserves Act 1977, the reserve at 10 Windermere Drive, Mosgiel described as 6672m2 more or less being Lot 700, Deposited Plan 482487 all Computer Freehold Register 726393 be named Thornly Park Recreation Reserve.

d)     Notes that public notification was not required for the classification as under Section 16(5) of the Reserves Act 1977, the classification proposed was a condition subject to which the land was acquired for reserve purposes; There is no public notification required under the Reserves Act 1977 for the naming of reserves.

Motion carried (CNL/2019/086)

 

18     Fairfield Tavern Reserve part proposed classification and naming to William Martin Recreation Reserve, 48 Main Road, Fairfield

 

A report from Property and Parks and Recreation advised that in 1989 a large area of land was vested in the Council as Local Purpose (Recreation) Reserve.  The land adjoined the property on which the former Fairfield Tavern was situated and was known as the Fairfield Tavern Reserve but was not formally named.  The land was subsequently classified as Recreation.

The Fairfield Tavern was later demolished, and the land subdivided.  As a result, in 2007 a small area adjoining the larger reserve was also vested in Council.  This land was never classified. 

Members of the Fairfield Community proposed that the reserve be named the William Martin Reserve in honour of the famed horticulturalist who was credited as the founding father of modern-day Fairfield.  Remnants of the nursery he established are found in the Reserve.  The purpose of the report was to classify the small area of reserve for recreation purposes and name the whole area William Martin Recreation Reserve under Sections 16(1) and 16(10) of the Reserves Act 1977 respectively.

 

 

The General Manager City Services (Sandy Graham), Property Officer (Maria Sleeman) and Parks and Recreation Planner (Ashley Reid) spoke to the report.

 

 

Moved (Cr Kate Wilson/Cr Andrew Whiley):

That the Council:

 

a)     Resolves that under Section 16(1) of the Reserves Act 1977, the reserve at 48 Main Road, Fairfield described as 306 square metres more or less being Lot 2, Deposited Plan 381869, all Computer Freehold Register 384264 be classified as Local Purpose (Recreation) Reserve.

b)     Resolves to exercise the power conferred on it under Instrument of Delegation dated 12 June 2013 from the Minister of Conservation to classify the reserve at 48 Main Road, Fairfield described as 306 square metres more or less being Lot 2, Deposited Plan 381869, all Computer Freehold Register 384264 be classified as Local Purpose (Recreation) Reserve.

c)     Resolves that under Section 16(10) of the Reserves Act 1977, the reserve at 48 Main Road, Fairfield described as 0.7532 hectares more or less being Lot 1, Deposited Plan 20031, no registration and 306 square metres more or less being Lot 2 Deposited Plan 381869 all Computer Freehold Register 384264 be named William Martin Recreation Reserve.

d)     Notes that public notification is not required for the classification as under Section 16(5) of the Reserves Act 1977, the classification proposed was a condition subject to which the land was acquired for reserve purposes; There was no public notification required under the Reserves Act 1977 for the naming of reserves.

Motion carried (CNL/2019/087)

 

19 ORC annual plan 2019/20 submission

 

A report from Policy sought approval for the Dunedin City Council (DCC) submission to be submitted to the Otago Regional Council (ORC) on its draft Annual Plan 2019/20.  

 

The General Manager City Services (Sandy Graham) and Group Manager Community and Planning (Nicola Pinfold) spoke to the report and responded to questions.

 

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

 

That the Council:

 

a)     Approves the submission to the Otago Regional Council (ORC) on the proposed ORC Annual Plan 2019/20 with the inclusion of the following:

 

i)      The Dunedin City Council (DCC) notes that NZTA has announced a review of the Farebox Recovery Rate system for public transport, and intends to work with local Councils to develop local patronage strategies better suited to their specific context.  Encouraging greater use of public transport would contribute positively to many of Council’s strategic objectives, and, as such DCC requests that the ORC and DCC work collaboratively and be actively involved in this review.

 

ii)     The DCC notes that resourcing was included in the Annual Plan for this current year (2018/19) to produce a feasibility study for public transport links between the city and Dunedin Airport. The DCC requests the opportunity to discuss the findings of the study. If this work has not yet been commissioned, the DCC requests that this funding be carried forward to 2019/20 and be undertaken in that year.

 

iii)     Evidence presented to the DCC during panel hearings for the Second-Generation District Plan (2GP) raised concerns around the monitoring of wastewater discharges into Blueskin Bay. The DCC requests resourcing be included in the Annual Plan to ensure adequate monitoring, particularly to ensure compliance with relevant resource consents.

 

iv)    While the Triennial Agreement was not a matter for discussion as part of the Annual Plan, the DCC would like to engage with the ORC as early as possible regarding priorities for inclusion in the next iteration of the Triennial Agreement. While these recommendations would not bind future councils, they may provide a useful resource to inform the next agreement.

 

        b)     Delegate to staff the ability to make minor editorial changes to the above.

 

 

 

There was a discussion on harbour management.

 

 

Moved (Cr Christine Garey/Cr Kate Wilson):

That the Council:

     

a)      Acknowledges and appreciates the collaboration from the ORC on the Dunedin Waterfront redevelopment and Provincial Growth Fund bid and seeks further collaboration with regards to joint planning for Otago’s harbours and harbour access. The DCC would welcome the ORC's agreement to resourcing Harbourside Management Plans, focusing on joint planning for the adjoining jurisdictions around the edges of Otago’s harbours.

 

Motion carried (CNL/2019/088)

 

 

Concerns had been raised with Councillors on the lack of action in the control of rabbit numbers and it was agreed this would be included in the submission.

 

 

Moved (Cr Lee Vandervis/Cr Doug Hall):

That the Council:

a      Notes that the ORC was currently undertaking a review of its Pest Management Plan. 

          b)      Requests that the ORC reinstates rabbit management.

 

Motion carried (CNL/2019/089)

 

 

During discussion Cr Newell left the meeting at 2.36pm and Cr Elder left the meeting at  2.37 pm

 

Cr Newell returned to the meeting at 2.38 pm.

 

 

Moved (Cr Andrew Whiley/Cr Christine Garey):

That the Council:

 

a)     Recommends that the ORC supports the Tomahawk community with proactive management of the lagoon and undertake a management plan process that manages the lagoon for conservation, biodiversity, community safety and recreational values. The DCC requests that this is treated as a priority and adequate funding is allocated through direct regional council projects and an increase in the ECO funding for Tomahawk community groups.

 

Cr Elder returned to the meeting at 2.39 pm

 

Motion carried (CNL/2019/090)

 

 

Following further discussion the substantive motion was then put.

 

Motion carried (CNL/2019/091)

 

20     Election matters 2019 - order of candidate names

 

A report from Civic outlined three options available for ordering candidate names on voting documents for the October 2019 election, with these being random, pseudo-random and alphabetical.  In the past two elections, Council used random order without any issues.

The report sought Council approval for the use of random order for ordering candidate names on voting papers for the 2019 election. 

 

The General Manager City Services (Sandy Graham) and Team Leader Civic (Sharon Bodeker) spoke to the report.

 

 

Moved (Cr Andrew Whiley/Cr Chris Staynes):

That the Council:

 

a)     Approves the continued use of random order for ordering candidate names on voting papers for the 2019 election.

Motion carried (CNL/2019/092)

 

21     Request for Support of a Remit to the LGNZ Annual General Meeting

 

A report from Civic advised that the Local Government New Zealand (LGNZ) 2019 Annual General Meeting (AGM) was to be held on Sunday 7 July 2019, in Wellington.  It  noted that the proposed remits to be considered at the AGM required formal support from five councils, or at least one zone or sector group meeting prior to being submitted.    

The report noted that the Mayor of Thames-Coromandel District Council, Sandra Goudie, sought the support of five councils for a proposed remit as follows:

“That LGNZ request the Government to amend the Camping - Ground Regulations to allow councils to approve remote camp facilities on private property, subject to any such conditions as deemed required by a council, including the condition that any approved campground is x distance away from an existing campground, unless the existing campground operator agrees to waive this condition in writing.”

 

Moved (Cr Andrew Whiley/Cr Christine Garey):

That the Council:

 

a)     Provides formal support for the proposed remit from Thames Coromandel District Council to LGNZ:

That LGNZ request the Government to amend the Camping - Ground Regulations to allow councils to approve remote camp facilities on private property, subject to any such conditions as deemed required by a council, including the condition that any approved campground is x distance away from an existing campground, unless the existing campground operator agrees to waive this condition in writing.

Motion carried (CNL/2019/093)

 

22  Notice of Motion - Unitary Authority Investigations

 

In accordance with Standing Order 23.1, a Notice of Motion was received from Cr David Benson-Pope for Council to rescind the resolution of 23/24 January 2017 in respect of Unitary Authority Investigations. 

Councillor Benson-Pope spoke to the Notice of Motion.

 

 

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Council:

               Puts the Motion in accordance with Standing Orders 24.2b

 

          Division

 

The Council voted by division:

 

For:          Crs David Benson-Pope, Christine Garey, Doug Hall, Mike Lord, Damian Newell, Chris Staynes, Conrad Stedman, Kate Wilson and Dave Cull (9).

Against:     Crs Rachel Elder, Aaron Hawkins, Jim O'Malley, Lee Vandervis and Andrew Whiley (5).

 

The division was declared CARRIED by 9 votes to 5

 

Cr Vandervis left the meeting at 3.04 pm

 

Motion carried (CNL/2019/094)

 

 

 

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Council:

 

a)     Rescind the resolution (CNL/2017/035) of 23/24 January 2017 in respect of Unitary Authority Investigations.

Division

        The Council voted by division.

 

For:          Crs David Benson-Pope, Christine Garey, Doug Hall, Aaron Hawkins, Mike Lord, Damian Newell, Chris Staynes, Conrad Stedman, Kate Wilson and Dave Cull (10).

Against:     Cr Jim O'Malley (1).

Abstention: Crs Andrew Whiley, Rachel Elder

 

The division was declared CARRIED by 10 votes to 1

 

Motion carried (CNL/2019/095)

 

The Mayor left the meeting at 3.05 pm and the Deputy Chair (Councillor Staynes) assumed the Chair.

 

 

23     Notice of Motion - Proposed Rule Change for  LGNZ 2019 Annual General Meeting

 

In accordance with Standing Order 26.1, a Notice of Motion was received from Cr Jim O’Malley, seconded by Cr Damian Newell.  The Notice of Motion proposed a rule change for consideration at the Local Government New Zealand (LGNZ) 2019 Annual General Meeting (AGM) to be held on Sunday 7 July 2019, in Wellington. 

It was noted that under the LGNZ rules, a change may be initiated by a resolution of the National Council, or by a member authority giving more than one month’s notice to LGNZ before the Annual General Meeting for any Special General Meeting. 

The Notice of Motion proposed the following:

a)     that LGNZ amends the current policy which describes eligibility for the position of the President of LGNZ, to allow the position to also be able to be filled by a person who has been a mayor or chair of a council within the last five years.

In all cases, written notice of the proposal to change the Rules must be given to every member authority at least 10 working days before the AGM or the Special General Meeting.

 

Councillor O’Malley spoke to the Notice of Motion.

 

 

Moved (Cr Jim O'Malley/Cr Damian Newell):

That the Council:

a)     Requests for consideration at the 2019 Local Government New Zealand meeting that:

LGNZ amends the current policy which describes eligibility for the position of the President of LGNZ, to allow the position to also be able to be filled by a person who has been a Mayor or Chair of a council within the last five years.

Division

The Council voted by division:

 

 

For:          Crs Rachel Elder and Jim O'Malley (2).

Against:     Crs David Benson-Pope, Christine Garey, Doug Hall, Aaron Hawkins, Mike Lord, Damian Newell, Chris Staynes, Conrad Stedman, Andrew Whiley and Kate Wilson (10).

 

The division was declared LOST by 10 votes to 2

 

Motion carried (CNL/2019/096)

 

 

Resolution to exclude the public

Moved (Cr Chris Staynes/Cr Aaron Hawkins):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 26 March 2019 - Public Excluded

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

.

 

C2  Extraordinary Council meeting - 16 April 2019 - Public Excluded

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

 

 

.

 

C3  Economic Development Committee - 19 March 2019 - Public Excluded

 

 

.

 

C4  DCC Branding

S7(2)(j)

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

To protect the trade mark until approved..

C5  Centre of Digital Excellence

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

That Richard Blaikie (DVC Research) and Mike Collins, Members of the CODE Steering Group and Project Team Member Andrea Kydd Law (independent consultant) be permitted to attend the meeting to speak to Item C5 to provide assistance in relation to the matters to be discussed.

 

Motion carried (CNL/2019/097)

 

 

The meeting moved into confidential at 3.35 pm and concluded at 4.42 pm.

 

 

 

 

 

 

 

..............................................

MAYOR


Council

25 June 2019

 

 

 

 

Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 28 May 2019, commencing at 1.00 pm

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), Sharon Bodeker (Team Leader Civic), Nick Dixon (Group Manager Ara Toi), Erin Shepherd (Consultant, Charcoalblue) for Item 14, Tom Dyer (Group Manager 3 Waters), Richard Saunders (Group Manager, Transport), Graham McKerracher (Communications and Marketing Manager), David Bainbridge (Group Manager Property Services), Jamie Shaw (Senior Communications Advisor), Andrea Jones (Communications Team Leader), Kristy Rusher (Chief Legal Officer), Joy Gunn (Manager Events and Community Development), Vicki Kestila (Masters Games Manager), Richard Wilson (Asset and Facilities Management Team Leader) and Adrian Blair (Group Manager Customer and Regulatory Services) and Anne Gray (Policy Analyst)

 

Governance Support Officer                  Lynne Adamson

 

 

1       Opening

Elti Sannyasi from the Baha’i community opened the meeting with a prayer

2       Public Forum

2.1    Public Forum - Declaring a Climate Emergency

 

Rory McCarthy spoke to his previously distributed information requesting that the Dunedin City Council declare a climate emergency and reasons in support. 

Mr McCarthy responded to questions commented that he would like Council to focus on local solutions in respect to climate change and suggested the provision of public education programmes on things like carpooling and installation of solar panels.  The goal would be to make Dunedin more liveable with a reduction in pollution.

 

2.2    Public Forum - Public Engagement

 

Diane Yeldon addressed the Council on Public Engagement and Council’s response to Public Forum Submitters, and on the Provincial Growth Fund, Climate Change Resilience and Dunedin Coastal Protection.

Ms Yeldon responded to questions.

Moved (Cr Kate Wilson/Cr Christine Garey):

That the Council:

             Extend the Public Forum.

 

Motion carried (CNL/2019/134)

 

2.3    Public Forum - Foulden Maar

 

Daphne Lee provided a PowerPoint presentation on the importance of retaining Foulden Maar, which was the most important fossil site in New Zealand.

Professor Lee advised that the Foulden Maar site was of worldwide global significance for diatomite deposit and preservation of the 23 million year old subtropical rainforest ecosystem.  The site provided hundreds of new species with thousands yet to be discovered.  It preserved the most detailed Miocene climate record in the Southern Hemisphere, was key to New Zealand’s biodiversity and was essential for conservation. 

Professor Lee responded to questions and urged Council to support preservation of the site.  She explained that to allow mining, would damage the site beyond repair. 

  

2.4    Public Forum - Crime Prevention Activities And Support

 

 

Lisa Shin, Keanu Mihaka, Andrew Marshall and Tane McLean addressed the Council on Crime Prevention Activities and Support on behalf of the University Student Volunteer Group, ASEZ (Save the Earth from A to Z – a volunteer group of The World Mission Society Church of God).  The main activity of the group was the SAVE Movement.  SAVE was an acronym for Social service, Awareness raising, Victim relief and Environmental protection.  They participated in activities which included environmental clean-up, disaster relief, blood donations and relays.

They spoke of the various clean-up programmes held which included travelling to Christchurch recently to participate in a crime prevention clean-up programme.  They had also held a “Mothers Street” environmental clean-up campaign around the University which had been well supported by local businesses and supermarkets. 

During discussion Cr Elder left the meeting at 2.15 pm and returned at 2.18 pm.

The group requested that the Mayor provide a letter of support recognising the work they were doing in the community and to provide encouragement to young students to come on board with the programme. 

 

 

3          Apologies

        There were no apologies.

 

4          Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the agenda with the following alteration:

 

-     In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments

 

Motion carried (CNL/2019/135)

 

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Teams’ Interest Register.

Motion carried (CNL/2019/136)

 

6          Confirmation of Minutes

6.1       Ordinary Council meeting - 6 May 2019

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 6 May 2019 as a correct record.

Motion carried (CNL/2019/137)

  

7          Minutes of Committees

7          Community and Culture Committee - 16 April 2019

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Council:

 

a)     Notes the minutes of the Community and Culture Committee meeting held on 16 April 2019

Motion carried (CNL/2019/138)

 

8          Planning and Environment Committee - 16 April 2019

 

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Council:

 

a)     Notes the minutes of the Planning and Environment Committee meeting held on 16 April 2019

Motion carried (CNL/2019/139)

 

8          Minutes of Community Boards

9          Otago Peninsula Community Board - 14 March 2019

 

Moved (Cr Andrew Whiley/Cr Chris Staynes):

That the Council:

 

a)     Notes the minutes of the Otago Peninsula Community Board meeting held on 14 March 2019.

Motion carried (CNL/2019/140)

 

10        Strath Taieri Community Board - 14 March 2019

 

Moved (Cr Andrew Whiley/Cr Chris Staynes):

That the Council:

 

a)     Notes of the minutes of the Strath Taieri Community Board meeting held on 14 March 2019.

Motion carried (CNL/2019/141)

 

11        Mosgiel-Taieri Community Board - 20 March 2019

 

Moved (Cr Andrew Whiley/Cr Chris Staynes):

That the Council:

 

a)     Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 20 March 2019

Motion carried (CNL/2019/142)

 

12        West Harbour Community Board - 20 March 2019

 

Moved (Cr Andrew Whiley/Cr Chris Staynes):

That the Council:

 

a)     Notes the minutes of the West Harbour Community Board meeting held on 20 March 2019.

Motion carried (CNL/2019/143)

 

13        Saddle Hill Community Board - 21 March 2019

 

Moved (Cr Andrew Whiley/Cr Chris Staynes):

That the Council:

 

a)     Notes the minutes of the Saddle Hill Community Board meeting held on 21 March 2019

Motion carried (CNL/2019/144)

 

Reports

14     Dunedin Performing Arts Feasibility Study - Phase One Report

 

A report from Ara Toi advised that following the closure of the Fortune Theatre, Dunedin City Council (DCC) and Creative New Zealand (CNZ) had jointly commissioned a study, to be undertaken by Charcoalblue, on the future provision of performing arts in Dunedin.

The report noted that the study would be delivered in three phases with the input of performing arts experts from Australia and New Zealand.  It appended the Phase One Report - the Dunedin Performing Arts Feasibility Study, for consideration.

 

The General Manager Community Services (Simon Pickford); Group Manager Ara Toi (Nick Dixon) and Charcoalblue Consultant (Erin Shepherd) spoke to the report.

 

Mr Pickford thanked and acknowledged the work undertaken on the project to date which included the consultation and support from the community. 

 

Messrs Pickford, Dixon and Ms Shepherd responded to questions and advised that other factoring considerations such as the use of current available facilities would be included in a report in a later phase.

 

The Mayor thanked the writers of the report and the review undertaken.

 

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Council:

 

a)     Notes the Dunedin Performing Arts Feasibility Study – Phase One Report from Charcoalblue dated 29 April 2019.

b)     Endorses the initiation of Phase Two of the Dunedin Performing Arts Feasibility Study.

Motion carried (CNL/2019/145)

 

15     E-scooter safety

 

A report from Corporate Policy and Customer and Regulatory Services provided an update on further mechanisms to restrict or control electric scooter (e-scooter) use in busy Dunedin pedestrian areas.

 

The report advised that a 12-month trial of a courtesy zone on footpaths in parts of George and Princes Streets was proposed as a mechanism for regulating e-scooter use in busy pedestrian Dunedin areas.

 

The General Manager Community Services (Simon Pickford), Group Manager Customer and Regulatory Services (Adrian Blair) and Policy Analyst (Anne Gray) spoke to the report and responded to questions on the proposed trial period, speed limit enforcement, central government laws and regulation, geofencing, and the necessity for an appropriate communications plan.

 

In response to a question on the length of the trial, the Chief Executive advised that it could be revoked at any time through the trial period.

 

 

Moved (Cr Jim O'Malley/Cr Rachel Elder):

That the Council:

 

a)     Approves the trial of a footpath courtesy zone in George and Princes Streets, from Albany Street to Rattray Street noting that the trial could be revoked at any appropriate time through the trial period..

b)     Notes the updates on New Zealand Transport Agency and Ministry of Transport work and on the review of the Mobile Trading and Temporary Stall Bylaw

 

 

There was a discussion on the benefits of imposing a lower speed limit on lime scooters.

 

 

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Council:

a)         Approves the trial of a footpath courtesy zone in George and Princes Streets, from Albany Street to Rattray Street with a speed limit of 5km imposed for the purposes of the trial.

Division

The Council voted by division

 

For:          Crs David Benson-Pope, Marie Laufiso, Mike Lord and Conrad Stedman (4).

Against:     Crs Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Damian Newell, Jim O'Malley, Chris Staynes, Lee Vandervis, Andrew Whiley, Kate Wilson and Dave Cull (11).

Abstained: Nil

 

The division was declared LOST by 11 votes to 4

 

Motion lost (CNL/2019/146)

 

 

Following further discussion an amendment relating to the trial period was moved.

 

 

Moved (Cr David Benson-Pope/Cr Conrad Stedman):

That the Council:

a)         Approves a 6 month trial of a footpath courtesy zone in George and Princes Streets, from Albany Street to Rattray Street.

Division

        The Council voted by division:

 

For:          Crs David Benson-Pope, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Conrad Stedman, Lee Vandervis and Kate Wilson (9).

Against:     Crs Rachel Elder, Damian Newell, Jim O'Malley, Chris Staynes, Andrew Whiley and Dave Cull (6).

Abstained: Nil

 

The division was declared CARRIED by 9 votes to 6

 

Motion carried (CNL/2019/147)

 

 

The substantive motion was then put.

 

 

Moved (Cr Jim O'Malley/Cr Rachel Elder):

That the Council:

 

a)     Approves the trial of a footpath courtesy zone in George and Princes Streets, from Albany Street to Rattray Street noting that the trial could be revoked at any appropriate time through the trial period..

b)     Notes the updates on New Zealand Transport Agency and Ministry of Transport work and on the review of the Mobile Trading and Temporary Stall Bylaw

 

Motion carried (CNL/2019/148)

 

 

Moved (Mayor Dave Cull/Cr Mike Lord):

That the Council:

a)     Adjourn the meeting until 3.50 pm.

 Motion carried (CNL/2019/149)

 

The meeting adjourned at 3.39 pm and reconvened at 3.55 pm.

 

16     Revocation of a resolution

 

A report from the Executive Leadership Team noted that a Notice of Motion to rescind a previous resolution of Council (in respect of Unitary Authority Investigations) had been approved at a meeting of Council on 30 April 2019. 

 

The Chief Executive Officer (Sue Bidrose) spoke to the report and advised that due to non-compliance with Standing Orders around the process to present the Notice of Motion at the meeting on 30 April 2019, it was recommended under Section 23.6 of Standing Orders, that the decision to support the Notice of Motion be revoked. 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Revokes resolution (CNL/2019/095) of 30 April 2019, which stated: "Revoke the Council resolution CNL/2017/035, passed at the Council meeting held on the 23rd and 24th of January 2017.". 

Motion carried (CNL/2019/150)

 

17     Notice of Motion - Unitary Authority Report

 

In accordance with Standing Order 23.1, a Notice of Motion was received from Cr Benson-Pope for inclusion on the agenda for the meeting being held on Tuesday 28 May 2019.  

 

Councillor Benson-Pope spoke to his  notice of motion and Councillors discussed the proposal.

 

 

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Council:

 

a)     Receives the Notice of Motion.

b)    Revokes the Council resolution CNL/2017/035, passed at the Council meeting

held on the 23 and 24 January 2017. 

That staff prepare a report for Council outlining at a high level the advantages and  disadvantages of becoming a unitary authority and the process to progress this if so  agreed. “

 

          Division

        The Council voted by division

 

For:          Crs David Benson-Pope, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Chris Staynes, Conrad Stedman, Kate Wilson and Dave Cull (10).

Against:     Crs Rachel Elder, Damian Newell, Jim O'Malley, Lee Vandervis and Andrew Whiley (5).

Abstained: Nil

 

The division was declared CARRIED by 10 votes to 5

 

Motion carried (CNL/2019/151)

 

18     Update on review of the Trade Waste Bylaw 2008 and regulation of stormwater quality

 

A report from 3 Waters advised that the Dunedin City Council Trade Waste Bylaw 2008 (the 2008 Bylaw) regulated the discharge of trade wastes to the Dunedin City Council’s wastewater system. The 2008 Bylaw also included some provisions to regulate the quality of discharges to the Dunedin City Council’s stormwater system.

 

A review of the 2008 Bylaw had commenced in February 2018.  The review found that a bylaw remained the most appropriate way to manage the matters addressed in the 2008 Bylaw. However, the review concluded that managing the matters through two separate system-specific bylaws would be clearer and better promote compliance. The two proposed bylaws were:

a)         a trade waste bylaw to regulate the discharge of trade wastes to the wastewater system; and

b)        a stormwater quality bylaw to regulate the quality of discharges to the stormwater system.

It was noted that the bylaws could be developed in parallel.

 

 

The General Manager Infrastructure Services (Simon Drew) and Group Manager 3 Waters (Tom Dyer) spoke to the report and responded to questions.

 

During discussion Cr Stedman left the meeting at 4.30 pm.

 

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

 

a)     Determines that a bylaw is the most appropriate way of regulating the discharge of trade wastes to the wastewater system.

b)     Determines that a bylaw is the most appropriate way of regulating the quality of discharges to the stormwater system.

c)     Approves the development of a separate stormwater quality bylaw in parallel with the development of an updated trade waste bylaw.

d)     Notes the Dunedin City Council will continue to use education and work together with the Otago Regional Council to manage the discharge of trade wastes and stormwater in combination with the proposed bylaws.

Motion carried (CNL/2019/152)

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

 

That the Council

 

Adjourns the meeting and reconvenes in 5 minutes.

 

Motion carried

 

 

The meeting adjourned at 4.41 pm and reconvened at 4.49 pm.

Cr Hall left the meeting at 4.41 pm and Cr Stedman returned to the meeting at 4.49 pm.

 

17a   Notice of Motion - Unitary Authority Report

 

The Mayor advised that Item 17 – Notice of Motion Unitary Authority Report had not been debated appropriately under Standing Orders.  He therefore proposed passing a procedural motion to revoke the resolution under Standing Order 23.5 to allow debate on the Notice of Motion.

 

 

Moved (Mayor Dave Cull/Cr Mike Lord):

That the Council:

Revokes the resolution for Item 17 – Notice of Motion Unitary Authority Report under Standing Orders 23.5.

 

Motion carried (CNL/2019/153)

 

 

Councillor Benson-Pope spoke to his Notice of Motion and the Council debated the proposal.

 

 

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Council:

a)         Receives the Notice of Motion.

b)        Revokes the Council resolution CNL/2017/035, passed at the Council meeting

held on the 23 and 24 January 2017. 

That staff prepare a report for Council outlining at a high level the advantages and  disadvantages of becoming a unitary authority and the process to progress this if so  agreed. “

 

          Division

The Council voted by division

 

For:          Crs David Benson-Pope, Christine Garey, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Chris Staynes, Conrad Stedman, Kate Wilson and Dave Cull (10).

Against:     Crs Rachel Elder, Jim O'Malley, Lee Vandervis and Andrew Whiley (4).

Abstained: Nil

 

The division was declared CARRIED by 10 votes to 4

 

Motion carried (CNL/2019/154)

 

19     Railway Station Consultation- Proposed Pedestrian Mall

 

A report from Transport discussed the proposal to create a pedestrian mall along part of the unnamed section of legal road that forms the frontage of the Dunedin Railway Station.

 

The report noted that the purpose of the proposed pedestrian mall was to improve:

·           safety in the area outside the Dunedin Railway Station, particularly for pedestrians;

·           amenity values in the vicinity of the Dunedin Railway Station; and

·           views of the Dunedin Railway Station. 

The restriction of motor vehicle traffic supported the Central City Plan and objectives for the city’s Cultural and Entertainment Quarter. 

Approval was sought from Council to commence the Special Consultative Procedure for the proposed pedestrian mall (including the adoption of a statement of proposal), and to delegate to an Independent Commissioner the power to hear submissions and decide whether or not to create a pedestrian mall.

 

The Group Manager Transport (Richard Saunders) spoke to the report and advised of minor editorial changes in the document.  He then responded to questions on mobility parking and types and location of parking.

 

Mr Saunders and his team were thanked for all the work undertaken to date which included the trial pedestrianisation.

 

 

Moved (Cr David Benson-Pope/Cr Christine Garey):

That the Council:

 

a)     Approves, pursuant to section 336(1) of the Local Government Act 1974, the use of the Special Consultative Procedure to consult on the proposal to create a pedestrian mall along part of the frontage to the Dunedin Railway Station.

b)     Adopts the Statement of Proposal for the proposed creation of a pedestrian mall.

c)     Delegates to an Independent Commissioner the power to consider submissions and decide whether or not to grant a declaration pursuant to clause 336 of the Local Government Act 1974 in relation to the proposed pedestrian mall.

Motion carried (CNL/2019/155) with Cr Vandervis recording his vote against.

 

20     DCC submission on the childcare allowance policy for elected members of local government

 

A report from Corporate Policy sought approval of a draft Dunedin City Council (DCC) submission to the Remuneration Authority (the Authority) on its proposed childcare allowance policy for elected members of local government.

 

 

The General Manager City Services (Sandy Graham) spoke to the report and submission.  She advised that the annual childcare allowance cap would be set at $8,500 per annum should the policy be approved.

 

During discussion, Cr Lord left the meeting at 5.54 pm.

 

Ms Graham then responded to questions.

 

 

Moved (Cr Aaron Hawkins/Cr Rachel Elder):

That the Council:

 

a)     Approves the draft Dunedin City Council (DCC) submission to the Remuneration Authority on its proposed childcare allowance policy for elected members of local government.

 

b)        Commits to reimbursing childcare costs in the next triennium, should the Remuneration Authority ultimately decide to delegate the decision to each council individually 

 

             c)         Encourages the Remuneration Authority to continue their work on supporting                    elected members with dependents who are not children

 

Division

The Council voted by division

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Dave Cull (12).

Against:     Cr Lee Vandervis (1).

Abstained: Nil

 

The division was declared CARRIED by 12 votes to 1

 

Motion carried (CNL/2019/156)

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

 

That the Council:

 

Adjourns the meeting and reconvenes at 9.00 am on Wednesday 29 May 2019.

 

Motion carried

 

 

The meeting adjourned at 6.10 pm and reconvened at 9.05 am on Wednesday 29 May 2019 in the Council Chamber.

 

21     Submission to the Minister of Conservation

 

A report from Legal presented a draft submission on the proposal for the Minister of Conservation to revoke delegations to every local authority for the management and use of reserves administered by local authorities under the Reserves Act 1977 for consideration.

 

 

The Chief Executive Officer (Sue Bidrose), General Manager Finance and Commercial (Dave Tombs) and Chief Legal Officer (Kristy Rusher) spoke to the report and responded to questions of clarification on the submission.

 

 

Moved (Cr Jim O'Malley/Cr Rachel Elder):

That the Council:

 

a)     Approves the draft Dunedin City Council submission to the Minister of Conservation seeking that the Minister’s delegations are not revoked.

Motion carried (CNL/2019/157)

 

22     LGNZ Conference

 

A report from Civic advised that the Local Government New Zealand (LGNZ) 2019 conference would be held in Wellington from 7 to 9 July 2019.

 

The report sought approval for councillor attendance at the conference. 

 

 

The Team Leader Civic (Sharon Bodeker) spoke to the report.  The Mayor advised that he was unable to be the presiding delegate at the meeting as he was President of LGNZ.

 

 

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Council:

 

a)     Approves the attendance of Cr Staynes and Cr Hawkins, as the Dunedin City Council’s Zone 6 representatives, and Cr Garey to the LGNZ Conference in July 2019. 

Motion carried (CNL/2019/158) with Cr Vandervis recording his against and Cr Carey recording her abstention.

 

23     Electronic Communications (Email Quarantine) Policy

 

A report from Legal presented a draft Electronic Communications (Email Quarantine) Policy for adoption.

 

The report noted that the policy had been designed to protect staff and others with a DCC email address from inappropriate emails which were abusive, offensive, vulgar or intimidatory in content.  This policy applied to emails received from anyone.

It was noted that the policy supported the Council’s obligations under the Health and Safety at Work Act 2015 to protect staff well-being.

 

The Chief Executive Officer (Sue Bidrose), General Manager Finance and Commercial (Dave Tombs) and Chief Legal Officer (Kristy Rusher) spoke to the report and responded to questions.

 

During discussion Cr Lord left the meeting at 9.50 am and returned at 9.53 am and Cr Wilson left the meeting at 10.12 am and returned at 10.14 am. 

Cr Newell left the meeting at 10.32 am and returned at 10.33 am.

Cr Hall left the meeting at 10.55 am and returned at 11.01 am.

 

There was a lengthy discussion on the proposed policy and the Chief Executive advised that she would make amendments as suggested to include the reporting avenue for the Privacy Officer; the constitution of a breach and the difference of opinion.

 

 

Moved (Cr Marie Laufiso/Cr Lee Vandervis):

That the Council:

 

a)     Approves the Electronic Communications (Email Quarantine) Policy.

Division

The Council voted by division:

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Lee Vandervis, Andrew Whiley, Kate Wilson and Dave Cull (14).

Against:     Nil

Abstained: Nil

 

The division was declared CARRIED by 14 votes to 0

 

Motion carried (CNL/2019/159)

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

        Adjourns the meeting and reconvenes in 10 minutes.

 

Motion carried (CNL/2019/160)

 

The meeting adjourned at 11.14 am and reconvened at 11.25 am

 

24     Notice of Motion - Foulden Maar

 

In accordance with Standing Order 26.1, a Notice of Motion was received from Councillor Aaron Hawkins

 

The Notice of Motion proposed the following:

a)     Receives the Notice of Motion

b)     Recognise the significance of the fossil record at Foulden Maar

c)     Support its preservation and protection as a scientific resource.

 

Councillor Hawkins spoke to his Notice of Motion and proposed an amendment to the resolution.

 

 

There was a discussion on the Notice of Motion and the significance of preservation of the site was acknowledged.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

             Adjourn the meeting and reconvene at 1.00 pm.

 

Motion carried (CNL/2019/161)

 

 

During discussion the meeting adjourned at 12.05 pm and reconvened at 1.08 pm.

 

 

The debate continued on the proposed Notice of Motion.

 

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Council:

 

a)     Receives the Notice of Motion

b)     Recognise the significance of the fossil record at Foulden Maar

c)     Support its preservation and protection as a scientific resource.

d)     Requests a paper with urgency outlining options for giving effect to this.

Division

The Council voted by division:

 

For:          Crs Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Chris Staynes, Andrew Whiley, Kate Wilson and Dave Cull (11).

Against:     Crs Mike Lord and Lee Vandervis (2).

Abstained: Cr Benson-Pope (1)

 

The division was declared CARRIED by 11 votes to 2

 

Motion carried (CNL/2019/162)

 

25     New Zealand Masters Games Service Level Agreements and Statements of Intent

 

Councillor Newell withdrew from this item.

 

A report from Community and Planning presented the Statement of Intent (SOI) and Service Level Agreement (SLA) for the Dunedin (New Zealand) Masters Games Trust for approval.

 

The report noted that the Dunedin (New Zealand) Masters Games Trust was a Council Controlled Organisation (CCO) but had historically been exempted from the standard reporting requirements of a CCO.  However, the Trust Board voluntarily submitted a Statement of Intent and Service Level Agreement, a Pre-Games report and Post Games report to Council biennially. 

 

 

The General Manager City Services (Sandy Graham), Manager Events and Community Development (Joy Gunn) and Masters Games Manager (Vicki Kestila) spoke to the report and responded to questions.

 

 

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

 

a)     Approves the 2019 – 2021 Dunedin (New Zealand) Masters Games Trust Statement of Intent.

b)     Approves the 2019 – 2021 Dunedin (New Zealand) Masters Games Trust Service Level Agreement.

Motion carried (CNL/2019/163)

                

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  New Zealand Masters Games Appointment of Trustees

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (CNL/2019/164)

 

 

The meeting moved into confidential at 1.24 pm and concluded at 1.31 pm.

 

 

 

 

..............................................

MAYOR

   

 


Council

25 June 2019

 

 

 

 

Council Annual Plan Deliberations

MINUTES

 

Minutes of an ordinary meeting of the Council Annual Plan Deliberations held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 29 May 2019, commencing at 1.45 pm

 

PRESENT

 

Chairperson

Mayor Dave Cull

 

Deputy Chairperson

Cr Chris Staynes

 

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Pickford (General Manager Community Services), Simon Drew (General Manager Infrastructure Services), Dave Tombs General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin), Gavin Logie (Financial Controller), Carolyn Allan (Senior Management Accountant), Sharon Bodeker (Team Leader Civic), Tami Sargeant (Senior Policy Analyst), Tanisha Fernandes (Contractor Commercial and Regulatory), Nicola Pinfold (Group Manager Community and Planning), Richard Saunders (Group Manager Transport), Kathryn Ward (Principal Urban Designer), Robert West (Group Manager Parks and Recreation), Tom Dyer (Group Manager 3 Waters)

 

Governance Support Officers                Wendy Collard; Jennifer Lapham; Lauren McDonald and Rebecca Murray

 

 

 

1          Public Forum

There was no Public Forum.  

 

 

2          Apologies

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

a)        Accept the apology from Cr Stedman for lateness.

Motion carried (AP/2019/001)

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)        Adjourn the meeting and reconvene at the conclusion of Council.

Motion carried (AP/2019/002)

 

The meeting adjourned at 9.05 am in the Council Chamber and reconvened at 1.45 pm in the Edinburgh Room.

 

3          Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the agenda with the following alterations:

 

-           In regard to Standing Order 2.1, Option C be adopted in relation to moving and              seconding and speaking to amendments.

 

-           Item 17 City Event Activation be withdrawn.

 

Motion carried (AP/2019/003)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for  Interests.

c)     Notes the Executive Leadership Teams Interest Register.

Motion carried (AP/2019/004)

 

5          Confirmation of Minutes

5.1       Council Annual Plan meeting - 6 May 2019

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the minutes of the Council Annual Plan meeting held on 6 May 2019 as a correct record.

 

Motion carried (AP/2019/005)

     Part A Reports

6          Overarching Recommendation

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)         Notes that any resolution made in this section of the meeting, pursuant to Standing Order 3.8.18 may be subject to further discussion and decision by the meeting.

Motion carried (AP/2019/006)

 

7          Late Submission

 

A report from Civic requested Council consider whether or not to accept a late submission received.

The report noted that seven submissions had been received since the closing date with six of the late submissions accepted by Council at its meeting on 6 May 2019.  One further submission had been identified as being received late. 

 

Moved (Cr Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Notes the report.

b)     Accepts the late submission.

Motion carried (AP/2019/007)

 

 

8          Annual Plan 2019/20 - Budget Update

 

A report from Finance advised that since the draft 2019/20 budget was approved, a number of changes had been identified.  These changes require consideration by the Council, and if approved, would be incorporated into the 2019/20 Annual Plan budget.

The Chief Executive Officer (Sue Bidrose) spoke to the report and responded to questions.

 

Cr Hall withdrew from discussion on the Peninsula project.

Cr Newell left the meeting at 2.05pm and returned to the meeting at 2.13pm.

Cr Chris Staynes left the meeting at 2:29 p.m.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Approves the changes identified in the report to the operating expenditure budget for 2019/20.

b)     Approves the changes identified in the report to the 2018/19 – 2027/28 capital expenditure budget.

Motion carried (AP/2019/008) with Cr Vandervis recording his vote against.

 

 

9          Annual Plan 2019/20 - Summary of Community Feedback

 

A report from Corporate Policy summarised the community engagement process and feedback received on the draft Annual Plan 2019/20.

Following discussion, it was agreed that the feedback from the community would be considered at the end of the meeting.

 

 

Moved (Mayor Dave Cull/Cr Kate Wilson):

 

That the Council:

 

a)         Adjourns the meeting.

 

Motion carried

 

The meeting adjourned at 3.01 pm and reconvened at 3.18 pm.

 

 

Moved (Mayor Dave Cull/Cr Aaron Hawkins):

That the Council:

 

             Confirms the following alteration:

 

-      That Item 10 Annual Plan 2019/20 Funding Requests be taken after Item 22 Adoption of 2019/20 Fees and Charges.

Motion carried (AP/2019/009)

 

11        Budget Option: Central City Bus Loop

 

A report from Transport summarised the community feedback on a free central city bus loop received during the Annual Plan 2019/20 engagement and presented options on how to develop the project.

The options presented in the report were:

·        To allocate $100k to undertake a joint feasibility study with ORC on the implementation of a central city bus loop as part of the transport options within the central city area.

·        To Implement a central city bus loop as described in the draft Annual Plan 2019/20.

·        That no funding be provided in the Annual Plan 2019/20 for a trial central city bus loop or a feasibility study.

The report noted that the draft Annual Plan 2019/20 budget did not include funding for a central city bus loop.

During discussion, Cr Benson-Pope entered the meeting at 3.25pm.

 

The Group Manager Transport (Richard Saunders) spoke to the report and responded to questions.

 

During the discussion it was agreed that Item 11 and Item 12 would be considered together.

 

 

12        Budget Option: Offset Bus Fares In Dunedin

 

A report from Transport summarised the community feedback received during the Annual Plan 2019/20 engagement regarding offsetting bus fares in Dunedin.

The options presented in this report were:

·        To assess mechanisms for subsidised bus fares. Carry out this assessment with Otago Regional Council (ORC) in the review of their Regional Public Transport Plan (RPTP).

·        To take no further action on exploring mechanisms for subsidised bus fares.

·        To assess mechanisms for subsidised bus fares. Carry out this assessment independent of the ORC review of the RPTP.

The draft annual plan 2019/20 budget did not include specific funding to offset bus fares in Dunedin.

 

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Council:

 

a)    Supports:
i)          the trial of a free, low carbon central city bus loop service; and

         ii)         using DCC revenue to offset bus fares on the wider public transport                  network.

b)   Includes $150,000 in the 2019/20 budget to progress both pieces of work, feeding in to the ORC review of its Regional Public Transport Plan.

c)       Intends for the central city bus loop trial to run for at least a full twelve-month period. 

d)      Continues to engage with NZTA, ORC and EECA on alternative revenue streams to achieve these two objectives.

e)      Acknowledges the planned review by government of subsidised bus fares for people with a Community Services card, and commits to engaging in that design process.

f)       Brings options back no later than the Annual Plan 2020/21 to deliver on a) (i) to support the trial of a free, low carbon central city bus loop service.

 

g)      Reports back on progress of the ORC RPTP review to the Annual Plan 2020/21, particularly as it relates to the delivery of a) (ii) to support using DCC revenue to offset bus fares on the wider public transport network.

 

           Division

The Council voted by division:

 

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Kate Wilson and Mayor Dave Cull (10).

Against:     Crs Mike Lord, Lee Vandervis and Andrew Whiley (3).

Abstained: Nil

 

The division was declared CARRIED by 10 votes to 3

 

Motion carried (AP/2019/010)

 

13        Budget Option: Otago Museum funding

 

Cr Wilson and Cr Hawkins declared their conflict of interest and withdrew from discussion on this item.

A report from Ara Toi provided an agreed position between DCC staff and the Otago Museum in relation to the Museum’s local government funding.

The report noted that as a result of collaborative discussions between Museum representatives and DCC staff, the Museum revised its funding request for 2019/20 to reflect an increase from 2018/19 of 5%.  This was premised on the basis that similar increases would be approved for the following two years to bring the funding contribution to a more sustainable level.

 

Moved (Cr Damian Newell/Cr Jim O'Malley):

That the Council:

 

a)     Confirms the local authority funding for the Otago Museum for the 2019/20 at $4,525,150, being an increase over 2018/19 of 5%.

b)     Confirms that the DCC contribution to this Levy of $4,239,613 be included in the annual plan for 2019/20, an increase of $67,637 over the draft figure.

c)     Confirms that the DCC will grant a further $75,000 in 2019/20 towards the Otago Museum’s Tangata Whenua Gallery redevelopment in line with the commitment made in the 10 year plan 2018-2028.

d)     Confirms that the DCC will include a further $8,000 in the 2019/20 annual plan as rates relief for the Otago Museum.

e)     Delegates DCC senior management to negotiate the allocation of the balance of the Levy between the remaining contributing Councils.

 

Motion carried (AP/2019/011)

 

14        Budget Option: St Clair Esplanade

 

In a report from Community and Planning, options for St Clair Esplanade and a summary of the community feedback received during the Annual Plan 2019/20 engagement was provided.

The draft 2019/20 budget did not include specific funding for urban amenity improvements to St Clair Esplanade.

The General Manager City Services (Sandy Graham), Group Manager Community and Planning (Nicola Pinfold) and Principal Urban Designer (Kathryn Ward) spoke to the report and responded to questions.

 

Moved (Cr Lee Vandervis/Cr Aaron Hawkins):

 

That the Council:

 

a)      Approves considering works to St Clair Esplanade as part of the Centres Upgrade programme already identified in the 10 year plan (year 6).

 

Motion carried (AP/2019/012)

 

 

Moved (Mayor Dave Cull/Cr David Benson-Pope):

That the Council:

 

             Adjourns the meeting.

 

Motion carried (AP/2019/013)

 

The meeting adjourned at 4.51 pm on Wednesday 29 May 2019 and reconvened at 9.00 am on Thursday 30 May 2019.

 

APOLOGIES

 

Apologies were received from Crs Conrad Stedman (for lateness), Damian Newell (for lateness and early departure) and Chris Staynes (for absence).

 

It was moved: (Mayor Dave Cull/Cr David Benson-Pope)

 

That Council

 

Accepts the apologies from Crs Damian Newell and Conrad Stedman for lateness and early departure, and from Cr Chris Staynes for absence.

 

             Motion carried

15        Budget Option: Green Island Landfill second weighbridge

 

Councillor Doug Hall declared a conflict of interest and withdrew from the item.

Councillor Hawkins entered the meeting at 9.02 am

A report from Waste and Environmental Solutions provided options for installing a second weighbridge at the Green Island Landfill and summarised the community feedback received during the Annual Plan 2019/20 engagement.

The report noted that the most accurate mechanism to assess the weight of a waste load to the Green Island Landfill was by using a weighbridge to measure the vehicle weight on the way in and the way out, with the charge to be applied based on the differential weight. 

If the weighbridge approach was to be used for all vehicles, a second weighbridge would be required.  This would allow safe and effective management of traffic without prolonged waiting at the booth during busy periods.

The draft 2019/20 budget did not include funding for a second weighbridge at the Green Island Landfill.

The General Manager Infrastructure Services (Simon Drew) and Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.

 

Cr Newell entered the meeting during the debate of the resolution at 9.20 am.

 

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Council:

 

a)         Approves the installation of a second weighbridge at the Green Island Landfill.

Motion carried (AP/2019/014)

 

16        Budget Option: Climate resilience work programme

 

A report from Corporate Policy provided a copy of a proposed work programme to meet climate change mitigation and adaptation planning needs for DCC and the City.  The programme was proposed for 2019/20 and 2020/21, and acknowledged that the next 10 year plan would be developed for 2021/22, where the opportunity for a longer-term work programme would be considered.

The report focused on the establishment of a dedicated work programme to catalyse activity, and did not include work already underway within DCC activities that contributed to climate change mitigation and adaptation, such as the Waste Futures project.

The General Manager Infrastructure Services (Simon Drew) and Corporate Policy Manager (Maria Ioannou) spoke to the report and responded to questions.

 

Cr David Benson-Pope left the meeting at 09:50 am and returned at 09:52 am.

Cr Conrad Stedman entered the meeting at 09.53 am during discussion.

 

Cr Conrad Stedman withdrew from the item.

 

 

Cr David Benson-Pope left the meeting at 10:19 am and returned at 10:23 am.

 

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Council:

 

a)      Approves establishing and commencing the delivery of a detailed work programme for climate mitigation and adaption at a cost of $525,000 for 2019/20 and $572,000 in 2021/22, with progress reported to Council.

             Division

The Council voted by division:

 

For:                  Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Andrew Whiley, Kate Wilson and Mayor Dave Cull (11).

Against:          Crs Mike Lord and Lee Vandervis (2).

 

                         The division was declared CARRIED by 11 votes to 2

 

Motion carried (AP/2019/015)

 

 

Moved (Mayor Dave Cull/Cr David Benson-Pope):

That the Council

Adjourns the meeting.

 

Motion carried

 

The meeting adjourned at 10.35 am and reconvened at 10.53 am.

 

 

There was a discussion on the requirement for a travel management plan for staff as a mechanism to reduce the impact of carbon emissions on climate change.

 

Moved (Cr Kate Wilson/Cr Aaron Hawkins):

That the Council:

 

a)          Approves $40,000 to undertake a travel management plan for staff  to decrease dependency of single use vehicles and to minimise the number of car parks used by Council on a daily basis.

 Motion carried (AP/2019/016) with Councillor Vandervis recording his vote against.

 

17        Budget Option: City Event Activation

 

This item was withdrawn under confirmation of the agenda.

 

18        Update: Integrated Transport Strategy

 

A report from Transport provided options for the review of the Integrated Transport Strategy (ITS).

The options presented in the report were:

·        To commence the review of the ITS in 2020/21 to better align with other significant transport projects.

·        To commence the review of the ITS in 2019/20.

The draft Annual Plan 2019/20 budget did not include specific funding for the review of the ITS.

The General Manager Infrastructure Services (Simon Drew) and the Group Manager Transport (Richard Saunders) spoke to the report.

 

 

Moved (Cr Aaron Hawkins/Cr Damian Newell):

That the Council:

a)         Approves commencing the review of the Integrated Transport Strategy in 2020/21.

 

Motion carried (AP/2019/017)

 

19        Update: Tracks in Dunedin

 

A report from Parks and Recreations provided a summary of the community feedback received through engagement on the Annual Plan 2019/20 regarding the provision of tracks in Dunedin.

The report noted that submissions to the Annual Plan 2019/20 indicated support for improving the level of investment in the provision of tracks in Dunedin.

The General Manager City Services (Sandy Graham) and Group Manager Parks and Recreation (Robert West) spoke to the report and responded to questions.

 

 

Moved (Cr Rachel Elder/Cr Kate Wilson):

That the Council:

 

a)         Notes the increase in spending on on-going maintenance and audit processes.

 

b)         Notes budgets will be prepared for the 2020/21 Annual Plan after the audit process is complete

Motion carried (AP/2019/018)

 

20        Update: Living Wage

 

A report from Corporate Policy provided an update on the implementation of the Council’s commitment to pay a living wage for DCC staff and options for becoming an accredited living wage employer. 

The report noted that to become an accredited living wage employer, the Council needed to: pay DCC staff a living wage; developed a plan requiring DCC contractors to pay staff undertaking services for the DCC a living wage; and developed a plan to work with Council Controlled Organisations (CCOs) to commit to paying their staff a living wage.

It also noted that Council currently paid DCC staff the living wage, which was provided for in the draft 2019/20 budget. There was no provision for any costs associated with requiring DCC contractors to pay their staff a living wage in the 10 year plan.

The Chief Executive Officer (Sue Bidrose), the General Manager City Services (Sandy Graham) and the Senior Policy Analyst (Tami Sargeant) spoke to the report and responded to questions.

Crs Damian Newell and Mike Lord left the meeting at 12:12 pm.

 

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Council:

 

a)         Commits to becoming an accredited living wage employer.

             Division

The Council voted by division

 

For:                  Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Jim O'Malley, Conrad Stedman, Andrew Whiley, Kate Wilson and Mayor Dave Cull (11).

Against:          Cr Lee Vandervis (1).

 

The division was declared CARRIED by 11 votes to 1

 

Motion carried (AP/2019/019)

 

 

Moved (Mayor Dave Cull/Cr David Benson-Pope):

That the Council:

Adjourns the meeting.

Motion carried (AP/2019/020)

 

The meeting adjourned from 12.10 pm to 01.05 pm.

 

 

 

Crs Newell and Lord returned to the meeting at 01:05 pm.

 

 

Moved (Cr Kate Wilson/Cr Christine Garey):

That the Council:

 

a)     Withdraw Item 21 from the agenda

 

          Motion carried (AP/2019/021)

 

21        Waiving Resource Consent Fees for Selected Activities

 

This item was withdrawn from the agenda.

 

22        Adoption of 2019/20 Fees and Charges

 

The schedule of fees and charges was presented to the Council for adoption in advance of the Annual Plan 2019/20 adoption, to allow Council activities sufficient time to complete necessary work prior to the schedule becoming effective on 1 July 2019.

 

The General Manager Finance and Commercial, Dave Tombs and the Financial Controller,  Gavin Logie spoke to the report and responded to questions from Councillors.

 

 

Moved (Cr Doug Hall/Cr Damian Newell):

That the Council:

 

a)     Adopts the schedule of fees and charges for 2019/20.

 

Motion carried (AP/2019/022) with Cr Vandervis voting against. 

 

10        Annual Plan 2019/20 - Funding Requests

 

A report from Corporate Policy provided a summary of the funding requests from external organisations and DCC activities and projects that were received during the community feedback period on the Annual Plan 2019/20.

 

 

Consideration was given to requests for funding as follows: 

 

 

b)       Aukaha/Ngai Tahu

 

Discussion took place on the request from Aukaha/Ngai Tahu for funding to cover core partnership activities and projects across the annual plan work.  Ngai Tahu would match the funding provided by Council.

 

 

Moved (Cr Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)         Approves the request from Aukaha/Ngāi Tahu for funding of $250,000 annually, towards supporting the core partnership activities and projects across the annual plan work and the structure of the work programme be reported to Council.

 

             Division

 

             The Council voted by division.

 

For:                  Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Conrad Stedman, Andrew Whiley, Kate Wilson and Dave Cull (13).

Against:          Cr Lee Vandervis (1).

 

The division was declared CARRIED by 13 votes to 1

 

Motion carried (AP/2019/023)

 

 

b)       Broad Bay Boating Club

Cr Garey withdrew from this item.

 

Discussion took place on the request from the Broad Bay Boating Club for $110,000 to support stage 1 of the rebuild of the Board Bay Boating Club.

 

 

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

 

a)    Approves $110,000 be contributed to support the Broad Bay Boating Club rebuild project subject to any conditions as determined by the Chief Executive.

 

             Division

 

             The Council voted by division:

 

For:        Crs David Benson-Pope, Doug Hall, Marie Laufiso, Conrad Stedman and Andrew Whiley (5).

Against:   Crs Rachel Elder, Aaron Hawkins, Mike Lord, Lee Vandervis, Damian Newell, Jim O'Malley, Kate Wilson and Dave Cull (8).

 

The division was declared LOST by 8 votes to 5

 

Motion Lost (AP/2019/024)

 

 

Moved (Mayor Dave Cull/Cr David Benson-Pope):

That the Council:

 

a)         Adjourns the meeting.

Motion carried (AP/2019/025)

 

The meeting adjourned at 01.54 pm and reconvened at 01.57 pm

 

 

Further discussion took place on the request from the Broad Bay Boating Club.  It was noted that any funds allocated in this section of the meeting must be subject to any conditions imposed by the Chief Executive.

 

 

Moved (Cr Kate Wilson/Cr Rachel Elder):

That the Council:

 

a)    Request that staff work with the Broad Bay Boating Club to investigate options for the DCC to support the Broad Bay Boating Club rebuild project.

 

 

 

 

Procedural Motion

 

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

 

That the Council:

 

Puts the Motion.

 

Motion carried

 

 

The substantive Motion was put and carried (AP/2019/026) with Cr Vandervis recording his vote against.

 

 

c)         Archibald Baxter Memorial Trust

 

Consideration was given to a request from the Archibald Baxter Memorial Trust to assist in the construction of the Archibald Baxter Peace Garden, a national memorial for conscientious objectors at the intersection of George and Albany Street.

 

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Council:

 

             a)         Approves the Archibald Baxter Memorial funding to a maximum of $30,000 from                          the existing Public Art budget and/or the Art in Public Places policy.

 

Motion carried (AP/2019/027)

 

 

 

d)        Sport Otago

 

A discussion took place on the request from Sport Otago to provide relief for lease costs, possibly through a property arrangement grant.

 

Cr Doug Hall left the meeting at 02:41 pm.

 

 

Moved (Cr Damian Newell/Cr Andrew Whiley):

That the Council:

 

a)        Approves the request from Sport Otago for funding of $57,000, to provide relief for lease costs, potentially through a property arrangement grant, subject to any conditions as determined by the Chief Executive.

 

 

During the discussion on the motion Cr Benson-Pope foreshadowed that should the motion be lost he would move that the request be referred to the Grants Subcommittee.

 

 

             The motion was put and lost.

 

 

Moved (Cr David Benson-Pope/Cr Lee Vandervis):

That the Council:

 

a)         Refers the request from Sport Otago for funding of $57,000 to the Grants Subcommittee for its consideration.

 

Motion carried (AP/2019/028)

 

 

e)        One Coast

 

Consideration was given to the request from One Coast to fund building and equipment to support a community resource recovery centre at the Waikouaiti Transfer Station.

 

 

 

 

Moved (Cr Jim O'Malley/Cr Aaron Hawkins):

That the Council:

 

a)        Request that staff proceed with the capping of the Waikouaiti landfill and development of the transfer station including earthworks, to support the proposed community activities with delivery in the 2019/20 year.

 

Motion carried (AP/2019/029)

 

 

f)         Dunedin Shanghai Association

 

Discussion took place on the request from the Dunedin Shanghai Association for an increase in their grant to $10,000 annually.

 

 

Moved (Cr Andrew Whiley/Mayor Dave Cull):

That the Council:

 

a)         Approves an increase in funding to the Dunedin Shanghai Association from $5,000 to $8,500 due to increase of costs relating to the relationship, subject to any conditions as determined by the Chief Executive.

 

Motion carried (AP/2019/030) with Cr Vandervis voting against.

 

 

Moved (Mayor Dave Cull/Cr Conrad Stedman):

That the Council:

        a)     Adjourn the meeting.

 

Motion carried (AP/2019/031)

 

 

The meeting adjourned at 03.00 pm and reconvened at 03:17 pm.

 

 

g)         Caversham Community Group

 

Cr Laufiso  withdrew from this item

            

A discussion took place on the request from the Caversham Community Group for $50,000 to complete stages 2 and 3 of the Caversham Reserve. 

 

 

h)        Araiteuru Marae

 

            Dr Bidrose responded to a question on signage and confirmed that discussion on signage requirements for the Marae would be held .

 

 

Moved (Cr Mike Lord/Cr Lee Vandervis):

That the Council:

 

a)        Approves the grant of $5,000 for signage and completing the adornment of the wharenui, tukutuku and whakairo, subject to any conditions as determined by the Chief Executive.

 

Motion carried (AP/2019/032) with Cr Laufiso recording her abstention.

 

 

c)        i)          Otago Hockey

Cr Wilson withdrew from this item.

 

 

Cr Hall returned to the meeting at 03:30pm.

 

 

Consideration was given to the request from Otago Hockey to co-ordinate and project manage the building of the artificial turf, to be located on the Kings High School Grounds.

 

The General Manager City Services (Sandy Graham) responded to questions.

 

 

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

 

a)        Approves that Council work with Otago Hockey to provide a full report to     inform the 2020/21 Annual Plan.

 

Motion carried (AP/2019/033)

 

 

 

j)          Enterprise Dunedin – Martin Jenkins recommendations

 

Discussion took place on the proposed increase in the city marketing budget, including the current budget spend, the need for an advocacy role for increasing tourism across the city, recommendations from the Martin Jenkin’s report, and identifying and developing opportunities for the city.

 

The Director Enterprise Dunedin (John Christie) responded to questions from Councillors.

 

 

Moved (Cr Christine Garey/Cr Andrew Whiley):

That the Council:

a)         Increases the annual budget for city marketing by $200,000 from the 2019/2020 financial year.

 

          Division

        The Council voted by division:

 

For:            Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Conrad Stedman, Andrew Whiley, Kate Wilson and Dave Cull (13).

Against:       Cr Lee Vandervis (1).

Abstained:   Nil

 

        The division was declared CARRIED by 13 votes to 1

 

         Motion carried (AP/2019/034)

 

 

j)          Archives

 

 

The Group Manager Ara Toi (Nick Dixon) responded to questions from Councillors on the current use and condition of the repositories. He advised that a collaborative approach for access and storage of archives was being taken.

 

 

Cr Newell left the meeting at 03:52 pm.

 

 

 

k)         Local Body Elections        

 

 

The General Manager City Services (Sandy Graham) responded to questions from Councillors in regard to special voting booths.  She advised that proactive plans were in place at a range of facilities, including the Book Bus and services centres around the city for Council to respond to  differing voter approaches.

 

 

Moved (Mayor Dave Cull/Cr Conrad Stedman):

 

That the Council:

 

a)     Adjourns the meeting until 9:00am, Friday 31 May 2019.

 

Motion carried

 

 

The meeting adjourned at 3.57 pm and reconvened at 9.05 am on Friday 31 May 2019.

 

It was noted that the apology for Councillor Staynes remained in place, and that an apology had been received from Cr Damian Newell (for lateness).

 

23        Completion of Annual Plan deliberations and decision-making

 

A report from Corporate Policy contained the recommendations to be taken at the completion of Council consideration of feedback and final decision-making on the budgets for the Annual Plan 2019/20.

The recommendations allowed the decisions and budget changes made during the Annual Plan deliberations meeting to be incorporated into the Annual Plan 2019/20, prior to adoption by the Council on 25 June 2019.

 

A discussion was held on the impact of the 0.3% increase in general rates above the proposed 5% target for the 2019/2020 Annual Plan.

 

Dr Bidrose responded to questions.

 

During discussion, Cr Damian Newell entered the meeting at 9:22 am.

 

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Committee:

 

a)         Confirms the decisions made during the Annual Plan Deliberations.

 

b)        Approves the changes to the draft 2019/20 budgets resolved at this meeting for inclusion in the Annual Plan 2019.20, for adoption by the Council on 25 June 2019.

          Division

        The Council voted by division:

For:          Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Conrad Stedman, Andrew Whiley, Kate Wilson and Dave Cull (13).

Against:    Cr Lee Vandervis (1).

Abstained: Nil

 

               The division was declared CARRIED by 13 votes to 1

 

Motion carried (AP/2019/035)

 

 

The Mayor thanked Councillors for their work on the Annual Plan.

 

He acknowledged staff for their work through the Annual Plan process, and thanked submitters for their contribution, which was a very important part of the process.

 

The Mayor confirmed that a steering group on climate change would be established with  Councillors Jim O’Malley, Marie Laufiso and Damian Newell as members.

 

9 - continued ANNUAL PLAN 2019/20 - SUMMARY OF COMMUNITY FEEDBACK

 

Moved (Mayor Dave Cull/Cr Aaron Hawkins):

That the Council:

 

a)     Notes the feedback from the community on: 3 Waters; Animal Services; Arts and Culture / Ara Toi; Central City Plan; City Development; Climate Change; Community Development; Community Housing; Council Controlled Organisations; Cycleways; DCC Communications, Marketing and Promotion; Debt; Elected Members; Enterprise Dunedin; Fees and Charges; Finance; General Comments; Green Island Landfill Second Weighbridge; Lime Scooters; Living Wage; Offsetting Bus Fares; Otago Museum; Parking Fees and Changes; Parking Services; Parks and Recreation; Peninsula Connection; Policy; Property; Rates Increase; Regulatory Services; South Dunedin Library and Community Complex; St Clair Esplanade; Transport; Walking and Cycling Tracks; Waste and Environmental Solutions; Waste Futures; and Waterfront.

 

Motion carried (AP/2019/036)

 

 

The meeting concluded at 9:47 am.

 

 

 

 

 

..............................................

CHAIRPERSON

   

 

 


Council

25 June 2019

 

 

 

 

Finance and Council Controlled Organisations Committee

MINUTES

 

Minutes of an ordinary meeting of the Finance and Council Controlled Organisations Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 21 May 2019, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Mike Lord

 

Deputy Chairperson

Cr Doug Hall

 

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Aaron Hawkins

 

Cr Marie Laufiso

Cr Jim O'Malley

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Andrew Whiley

Cr Kate Wilson

 

 

IN ATTENDANCE

Dave Tombs (General Manager Finance and Commercial), Gavin Logie (Financial Controller) Richard Davey (Treasury Manager), Amanda Nicholls (Group Financial Accountant) and Andrea Jones (Communications Team Leader)

 

Governance Support Officer                  Wendy Collard

 

 

 

1       Public Forum

There was no Public Forum.  

 

2          Apologies

Moved (Cr Mike Lord/Cr Kate Wilson):

That the Committee:

 

Accepts the apologies from Cr Conrad Stedman, Cr Damian Newell and Mayor Dave Cull

 

Motion carried (FCCO/2019/006)

 

3          Confirmation of agenda

 

 

Moved (Chairperson Mike Lord/Cr Kate Wilson):

That the Committee:

 

Confirms the agenda without addition or alteration

 

In regard to Standing Order 2.1, Option C be adopted in relation to moving and

seconding and speaking to amendments.

 

Motion carried (FCCO/2019/007)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Mike Lord/Cr Lee Vandervis):

That the Committee:

a)         Notes the Elected Members' Interest Register and

b)        Confirms the proposed management plan for Elected Members' Interests.

Motion carried (FCCO/2019/008)

      

Part A Reports

5          Waipori Fund - Quarter Ending March 2019

 

A report from Dunedin City Treasury Limited provided information on the results of the Waipori Fund for the quarter ending 31 March 2019.

The Treasury Manager (Richard Davey) spoke to the report and provided an update on the Waipori Fund results since 31 March 2019.

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Committee:

a)         Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ending 31 March 2019.

Motion carried (FCCO/2019/009)

 

6          Financial Result - Period Ended 31 March 2019

 

A report from Finance provided the financial results for the period ended 31 March 2019 and the financial position as at that date.

The report noted that the associated budget had been adjusted for the additional capital expenditure approved by Council at the meeting 30 October 2018, along with any related revenue.

The Financial Controller (Gavin Logie) spoke to the report and responded to questions.

 

Moved (Cr Aaron Hawkins/Chairperson Mike Lord):

That the Committee:

 

a)         Notes the Financial Performance for the period ended 31 March 2019 and the Financial Position as at 31 March 2019.

Motion carried (FCCO/2019/010)

 

7          Items for Consideration by the Chair

 

There were no items notified.

 

             

 

The meeting concluded at 1.17 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

   

 


Council

25 June 2019

 

 

 

 

Economic Development Committee

MINUTES

 

Minutes of an ordinary meeting of the Economic Development Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 21 May 2019, commencing at
1.30 pm

 

PRESENT

 

Chairperson

Cr Chris Staynes

 

Deputy Chairperson

Cr Christine Garey

Cr Andrew Whiley

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Doug Hall

Cr Aaron Hawkins

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Jim O'Malley

Cr Lee Vandervis

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

John Christie (Director Enterprise Dunedin), Sue Bidrose (Chief Executive Officer), Dave Tombs (General Manager Finance and Commercial), Fraser Liggett (Economic Development Programme Manager), Des Adamson (Business Relationship Manager), Antony Deaker (Film Dunedin Coordinator), Suz Jenkins (Finance and Operations Manager), Chanel O’Brien (Business Development Advisor Skills and Entrepreneurship), Benje Patterson (Business Analysis Consultant), Louise van de Vlierd (Team Leader, Visitors Centre) and Andrea Jones (Communications Team Leader)

 

Governance Support Officer                  Wendy Collard

 

 

 

1       Public Forum

1.1       Climate Change

 

Max Harvey and Trevor Waikawa addressed the meeting on Climate Change Action.  Mr Harvey commented on the level of carbon emissions in the atmosphere and the number of species which were at risk of extinction in the world with 4000 of them in New Zealand.

Mr Harvey requested that Council declare a climate and ecological emergency as other cities in New Zealand and the world had done.  He commented that the city needed to take more action and provided suggestions on how this could be achieved which included commissioning a report of the state of the environment; banning of single use plastics; and investing in solar energy.

Messrs Harvey and Waikawa responded to questions.

1.2      Startup Dunedin Trust

 

Cr Doug Hall left the meeting at 1.51 pm.

Donna Hall, Sarah Ramsay and Scott Mason from Startup Dunedin Trust spoke to a PowerPoint presentation on Startup Dunedin Project which included the number of programmes, mentors and the demographics of users of the Ecosystem. 

Ms Ramsay commented on the Startup Dunedin Trust commented on their strategy and achievements.  She commented that the main objective for this year was coaching, creating opportunities for founders to pitch their ideas to potential funders including venture capitalists and angel investors.  Ms Ramsay provided a background to investment funding such as Angel Investment.

Moved (Cr Chris Staynes/Cr Andrew Whiley):

That the Committee:

 

Extends the Public Forum.

 

Motion carried (ED/2019/008)

 

Ms Hall, Ms Ramsay and Mr Mason responded to questions.

  

 

2          Apologies

Moved (Cr Chris Staynes/Cr Andrew Whiley):

That the Committee:

 

Accepts the apologies from Cr Conrad Stedman, Cr Damian Newell and Mayor Dave Cull.

 

Motion carried (ED/2019/009)

 

3          Confirmation of agenda

 

 

Moved (Chairperson Chris Staynes/Deputy Chairperson Andrew Whiley):

That the Committee:

 

Confirms the agenda without addition or alteration

 

In regard to Standing Order 2.1, Option C be adopted in relation to moving and

seconding and speaking to amendments.

 

That Item 6 – Startup Ecosystem be taken before Item 5 to allow for the Start Up Dunedin Trust members to be present.

 

 Motion carried (ED/2019/010)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Chris Staynes/Cr Andrew Whiley):

That the Committee:

 

a)         Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)        Confirms/Amends the proposed management plan for Elected Members' Interests.

Motion carried (ED/2019/011)

      

Part A Reports

6          Startup Ecosystem

 

A report from Enterprise Dunedin sought approval for a Grow Dunedin Partnership (GDP) funding decision in line with GDP’s approvals and delegation.

The report noted that on 28 March 2019, GDP resolved to allocate $150,000, from a proposed 2019/20 operating budget of $360,000 included in the 10 -Year Plan to the Startup Dunedin Trust (SUDT) to support the development of the startup ecosystem.

The investment built on 2018/2019 activities and would further develop Dunedin startup businesses.

 

The Economic Development Programme Manager (Fraser Liggett) and the Business Development Advisor Skills and Entrepreneurship (Chanel O’Brien) spoke to the report and responded to questions.  Ms O’Brien made positive reference to the work the SUDT did facilitating and coordinating the growth of the Dunedin startup ecosystem.

 

 

Moved (Cr Andrew Whiley/Cr Christine Garey):

That the Committee:

a)         Approves $150,000 funding to the Startup Dunedin Trust for the 2019/20 financial year from proposed 2019/20 Grow Dunedin Partnership operating budgets.

b)        Notes this investment will attract $25,000 of funding from Callaghan Innovation for continuation of the Challenger Series.

Motion carried (ED/2019/012)

 

Cr Doug Hall returned to the meeting at 02:56 p.m.

 

5          Enterprise Dunedin Activity Report

 

A report from Enterprise Dunedin provide an update on a selection of Enterprise Dunedin activities to April 2019.

Cr David Benson-Pope left the meeting at 02:57 p.m.

The Economic Development Programme Manager (Fraser Liggett) and the Finance and Operations Manager (Suz Jenkins) spoke to the report and responded to questions.

 

Moved (Cr Christine Garey/Cr Andrew Whiley):

That the Committee:

a)         Notes the Enterprise Dunedin Activity Report.

Motion carried (ED/2019/013)

 

 

7          Items for Consideration by the Chair

 

Councillor Hawkins requested with urgency a report on the progress of the initial actions of Te Ao Turoa – The Environment Strategy.

 

Councillor Hawkins also requested that Council give consideration to the declaration of a climate emergency.

 

Councillor O’Malley requested that the report requested by Councillor Hawkins include the economic impact of shifting Dunedin’s carbon neutral goal from 2050 to 2035.

 

 

 

 

             

 

Resolution to exclude the public

Moved (Chairperson Chris Staynes/Cr Mike Lord):

That the Committee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Film Dunedin update

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (ED/2019/014)

 

Adjournment of meeting

 

Moved (Chairperson Chris Staynes/Cr Rachel Elder):

That the Committee:

Adjourns the meeting.

Motion carried (ED/2019/015)

 

The meeting adjourned from 3.31 and reconvened in non-public at 3.38 pm

 

The meeting moved into non-public at 3.38 pm and concluded at 4.12 pm.

 

 

 


Council

25 June 2019

 

 

 

 

Community and Culture Committee

MINUTES

 

Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 11 June 2019, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Aaron Hawkins

 

Deputy Chairperson

Cr Rachel Elder

Cr Marie Laufiso

Members

Cr David Benson-Pope

Cr Christine Garey

 

Cr Doug Hall

Cr Mike Lord

 

Cr Damian Newell

Cr Jim O'Malley

 

Cr Conrad Stedman

Cr Lee Vandervis

 

Cr Andrew Whiley

Cr Kate Wilson

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Simon Pickford (General Manager Community Services, Simon Drew (General Manager Infrastructure Services), Dave Tombs (General Manager Finance and Commercial), Sandy Graham (General Manager City Services), Nick Dixon (Group Manager Ara Toi), Nicola Pinfold (Group Manager Community and Planning) and Joy Gunn (Manager Community Development and Events)

 

Governance Support Officer                  Rebecca Murray

 

 

 

1          Public Forum

There was no Public Forum.

 

  

 

2          Apologies

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Committee:

 

Accepts the apologies from Mayor Dave Cull and Cr Chris Staynes.

 

Motion carried (COM/2019/079)

 

3          Confirmation of agenda

 

 

Moved (Cr Aaron Hawkins/Cr Rachel Elder):

That the Committee:

 

Confirms the agenda with the following alteration:

-      In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

 

Motion carried (COM/2019/080)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Aaron Hawkins/Cr Marie Laufiso):

That the Committee:

 

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2019/081)

      

Part A Reports

5          Otago Museum Report to Contributing Local Authorities - April 2019

 

Cr Hawkins congratulated Dr Ian Griffin on the recent awards received for the Otago Museum.

A report from the Otago Museum provided an update on the key activities to April 2019.

The Director of the Otago Museum (Dr Ian Griffin) spoke to the report, commented on highlights during the period and responded to questions from the Committee.  He recorded his thanks for the increase in funding for the Otago Museum.

Dr Griffin also spoke of hosting an exhibition about James Cameron which will start in July and will run for six months, the outreach programmes that the Otago Museum run and the discovery of the Moa footprints in the Kyeburn area, he responded to members questions around the extracting and preservation process.

 

 

Moved (Cr Rachel Elder/Cr Jim O'Malley):

That the Committee:

 

a)         Notes the Otago Museum Report to Contributing Local Authorities to April 2019.

Motion carried (COM/2019/082)

 

6          Community and Culture Non-Financial Activity Report for the PERIOD Ended 31 May 2019

 

A report from Community and Planning and Ara Toi provided an update on key city, community, arts and culture outcomes for the period ended 31 May 2019.

It was noted that satisfaction statistics and visitation numbers in the report were for April 2019 only. Residents’ Opinion Survey data and visitation numbers for May and June would be reported in the report for next quarter. 

Some highlights for the quarter from the various community and cultural initiatives detailed in the report included increased focus on migrant and refugee support, including the Muslim community, following the event of 15 March, the launch of Ōtepoti Youth Vision on 16 May, Toitū Otago Settlers Museum received its 250,000th visitor for the year, completion of first phase of the Performing Arts Study, the Dunedin Readers and Writers Festival held 9-12 May and an award of $330k of community, events and creative grants.

The Group Manager Community and Planning (Nicola Pinfold),  Manager Community Development and Events (Joy Gunn) and Group Manager Ara Toi (Nick Dixon) spoke to the report and responded to questions from the Committee.

 

 

Moved (Cr Damian Newell/Cr Christine Garey):

That the Committee:

 

a)         Notes the Community and Culture Non-Financial Activity Report for the period ended 31 May 2019.

Motion carried (COM/2019/083)

 

7          Items for consideration by the Chair

 

 

There were no items for consideration.

 

 

             

 

The meeting concluded at 1.32 pm.

 

 

 

..............................................

CHAIRPERSON

   

 

 


Council

25 June 2019

 

 

 

 

Waikouaiti Coast Community Board

MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Karitane Hall, Coast Road, Karitane on Wednesday 13 March 2019, commencing at 5.30 pm

 

PRESENT

 

Deputy Chairperson

Geraldine Tait

 

Members

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

Richard Russell

 

Rose Stringer-Wright

 

 

 

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi), Richard Ewans (Biodiversity Advisor, City Development), Michael Bathgate (Policy Planner, City Development) and Andrew Lord (Maintenance Team Leader Transport)

 

Governance Support Officer       Rebecca Murray

 

 

 

1       Public Forum

1.1    Public Forum - Blueskin Youth & Community Amenities Association

 

Wendy Harrex and Graeme Bennett from the Blueskin Youth & Community Amenities Association addressed the meeting regarding their funding application. They spoke of the associations responsibilities and how research had been undertaken to check that the signage for the tracks is correct with local identities and the Puketeraki Marae.

 

 

1.2    Public Forum - Blueskin A & P Society

 

Mark Brown and Mandy Mayhem-Bullock declared an interest in this funding application and left the room at 5.42 pm.

 

Stephanie McConnon from the Blueskin A & P Society addressed the meeting regarding their funding application.  She advised that the Blueskin A & P Show is the one event per year where they can raise funds.  She spoke of what the profit from the last show was spent on.  Stephanie advised that the Blueskin A & P Show is the one day that local schools and kindergartens can showcase what they do in the community  Members asked if accounts had to be completed, if the Society applied to any other group for funding and if they are provided any rates relief.

 

Mark Brown and Mandy Mayhem-Bullock entered the room at 5.54 pm.

  

 

2       Apologies

 

Moved (Geraldine Tait/Rose Stringer-Wright):

That the Board:

 

Accepts the apology from Alasdair Morrison.

 

Motion carried (WC/2019/014)

 

3       Confirmation of agenda

 

 

Moved (Geraldine Tait/Cr Jim O'Malley):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (WC/2019/015)

 

 

4       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Geraldine Tait/Cr Jim O'Malley):

That the Board:

 

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2019/016)

 

5       Confirmation of Minutes

5.1    Waikouaiti Coast Community Board meeting - 29 January 2019

 

Moved (Richard Russell/Cr Jim O'Malley):

That the Board:

 

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 29 January 2019 as a correct record.

 

Motion carried (WC/2019/017)

    

Part A Reports

6       Introduction to new City Development Staff

 

Richard Ewans (Biodiversity Advisor, City Development) and Michael Bathgate (City Planner) were in attendance introduce Richard to the Board.  Richard spoke about his new role to encourage and support biodiversity protection on private land.  The DCC biodiversity fund, which opens in April, which has been broadened to include private land owners and to increase the geographic outreach of the fund.  Richard handed out Biodiversity brochures to the board members. Consultants were currently conducting a vegetation project around the Dunedin area, which will be a publicly accessible resource and available on the DCC website.

 

 

7       Waikouaiti Coast Community Board Action List

 

The report provided an update to the Waikouaiti Coast Community Board on their Action List, which included:

·           Coast Road – road is still moving, scheduled to be sealed mid-April.

·           Shortcut Road – work is on target.

·           Footpaths – on track for April/May program.

·           Hill Street – increase in traffic, Andrew Lord will discuss with the Transport Safety Team.

·           Horse Track – Andrew Lord to talk with the Transport Safety Team

·           Drainage issue behind Waitati Fire Station – the channel will be put in after the toilet is completed.

 

Moved (Geraldine Tait/Richard Russell):

That the Board:

 

a)     Amends the Action List as appropriate.

Motion carried (WC/2019/018)

 

8       Funding Applications

 

Two funding applications were received for the Board’s consideration, which were:

The Blueskin A & P Society has requested $650.00 to assist with advertising costs for the upcoming show day.

The Blueskin Youth & Community Amenities Association is wishing to design and produce an interpretation panel which would be installed at the beginning of the Mopanui Ridgeline Track on Whites Road, Waitati, and at the intersection of that track and the McKessar Track.  The panel will include a commissioned map of Waitati trails and an outline of local history.  It is seeking funding of $1,515.00.

 

Moved (Rose Stringer-Wright/Cr Jim O'Malley):

That the Board:

a)     Declines the funding application from the Blueskin A & P Society.

Division

 

The Board voted by division:

 

For:          Cr Jim O'Malley, Richard Russell and Rose Stringer-Wright (3).

Against:     Geraldine Tait (1).

 

The division was declared CARRIED by 3 votes to 1

 

(WC/2019/019)

 

 

 

 

 

 

Moved (Mark Brown/Rose Stringer-Wright):

That the Board:

a)      Approves the funding application from Blueskin Youth & Community Amenities Association for $1,265.00.

Motion carried (WC/2019/020) with Geraldine Tait abstaining

 

9       Governance Support Officer's Report

 

In a report from the Governance Support Officer, an update was provided on matters of interest, including:

a)     Project Fund.

b)     New Zealand Community Boards’ 2019 Conference Update

c)     Blueskin History Steering Committee Funding Report

d)     Proposed Road Stopping – Evansdale

 

 

Moved (Geraldine Tait/Cr Jim O'Malley):

That the Board:

 

a)     Notes the Governance Support Officer’s Report.

b)     Notes the representatives to attend the 2019 New Zealand Community Boards’ Conference.

c)     Notes the funding report received from Blueskin History Steering Committee.

d)     Agrees with the proposed road stopping at Evansdale with no feedback required.

Motion carried (WC/2019/021)

 

10     Board Updates

 

Board members provided an update on activities, which included:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock advised that the upcoming Keep Dunedin Beautiful awards would be held at Toitū Otago Settlers Museum.  On Sunday 12 May, Mother’s Day, the annual trees for families planting day would be held and it was noted that this was now for all family members.  As part of student orientation a clean-up was held in the St Clair and St Kilda area.  Students cleaned up 250kg of rubbish of which 100kg was recycled. 

 

 

Moved (Geraldine Tait/Mandy Mayhem-Bullock):

That the Board:

 

a)     Notes the report.

Motion carried (WC/2019/022)

 

 

 

 

 

11     Chairperson's Report

 

A written report from the Chairperson was presented at the meeting, which included:

 

1.   Apology for missing the meeting.

1        

2.   Took part in a three-hour drive around the north coast roading network with Andrew Lord and Terry Taylor, looking at the condition of roads, footpaths, drainage ditches and unwanted vegetation.

 

3.   Took part in a three-hour tour, with two gentlemen from the Parks & Recreation Department: Scott McLean - Acting Parks & Cemeteries Manager and Aidan Battrick - Parks Maintenance Team Leader. While both gentlemen are familiar with the general area, there were a number of issues that were new to them.

 

4.   Meeting the project team for the Waikouaiti Museum extension - which may be named the ‘East Otago Heritage Centre’ or similar. What they have accomplished is very impressive.

 

5.   Addressed Council on 30th January at the Annual Plan deliberations.

  

6.   Received a of couple emails from Waikouaiti folk asking about quad bikes on beaches - a) for folk with a disability & b) for collecting rubbish. The Parks & Recreation Department also fielded a number of enquiries on the same topic. Council can issue a ‘Discretionary Consent’ in some cases and these are being evaluated now.

 

7.   Received an email from a Waikouaiti resident who is concerned about people lighting fires on Waikouaiti beach. He is asking for clearer ‘No Fires’ signage. This has been forwarded it on Parks & Recreation.

 

8.   Waitati Toilet - The holding tank is now in place and the whole job is still on target for completion around the end of March.

 

 

Moved (Geraldine Tait/Cr Jim O'Malley):

That the Board:

 

a)     Notes the report

Motion carried (WC/2019/023)

 

12     Council Activities

 

Councillor Jim O'Malley provided an update within the Action List items.

 

13     Items for Consideration by the Deputy Chair

 

There were no items for consideration.

             

 

The meeting concluded at 7.54pm.

 

 

 

..............................................

CHAIRPERSON

   

 


Council

25 June 2019

 

 

 

 

Otago Peninsula Community Board

MINUTES

 

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Otaru Room, 2nd Floor, Civic Centre on Thursday 02 May 2019, commencing at 10.00 am

 

PRESENT

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Lox Kellas

Graham McArthur

 

Christine Neill

Edna Stevenson

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Andrea Barker (Engagement Co-ordinator Property),

Maria Sleeman (Property Officer, Community and Civic)

 

Governance Support Officer       Lauren McDonald

 

 

1       Opening

OPENING REFLECTION

Lox Kellas opened the meeting with a reflection on the 100th year anniversary marking the end of hostilities for World War I.

2       Public Forum

2.1    Public Forum

 

Lloyd McGinty – Freedom camping at Smaills Beach

Mr McGinty referenced his pre-circulated email.  He summarised his concerns and those of other local property owners to freedom campers behaviour at Smaills Beach, including: the environmental impact at the beach due to the major increase in freedom camping; vehicles being parked at the beach carparks displaying self-contained certification stickers, which were clearly not self-contained; toileting - freedom campers having been observed by residents toileting in the native planting areas of the carparks. Mr McGinty considered this was a public health issue. He advised that the issues with freedom camping had been documented and reported to Council.

Mr McGinty advised the local community wanted to see more proactive steps taken to stop freedom campers abusing the environment at Smaills Beach.  He sought support from the Board to have Smaills Beach included in the prohibited zone for freedom camping.

Mr McGinty responded to questions including: the number of vehicles using the car parking at the beach; the effectiveness of monitoring patrols by staff; failure of vehicles to comply with the self-contained vehicle registration; signage in place at the car parks; public health concerns; access points to the beach through privately owned land, and inclusion of Smaills Beach in the prohibited areas for Freedom Camping.

Discussion was held on banning freedom camping in the peninsula area.  Mr McGinty confirmed residents sought inclusion of Smaills Beach in the prohibited area for freedom camping, due to the health concerns with toileting.

The Chair advised the inclusion of Smaills Beach in the prohibited area would require an amendment to the Camping Control Bylaw. 

Action: The Chair to speak with Group Manager Parks and Recreation, Robert West regarding the onsite issues and to request monitoring remain in place until the end of May each year.

Action: The Chair to check with staff to verify status of privately-owned land and conditions for public access to Smaills Beach.

Moved (Cr Andrew Whiley/Member Graham McArthur):

That the Community Board:

 

Request the DCC to move the current boundary for freedom camping to the intersection of Tomahawk Road and Tahuna Road.

 Motion carried (OPCB/2019/020)

  

3       Apologies

 

The apology from Senior Officer, Chris Henderson (Group Manager Waste and Environmental Solutions) was noted by the Chair.

 

4       Confirmation of agenda

 

 

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (OPCB/2019/021)

 

5       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

No declarations of interest were advised.

 

 

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

 

a)     Notes Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

 Motion carried (OPCB/2019/022)

 

6       Confirmation of Minutes

6.1    Otago Peninsula Community Board meeting - 14 March 2019

 

Corrections to the minutes were noted as – page 14, Members’ Area updates, the minutes should read improvement of the turn left into Highcliff Road rather than into Camp Road as stated, also the road sealing was referenced to Allans Beach Road not Cape Saunders Road, as stated.

 

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

 

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 14 March 2019, with the corrections as noted, as a correct record.

 

 Motion carried (OPCB/2019/023)

    

Part A Reports

7       Governance Support Officer's Report

 

Fulton Hogan staff provided updates on project work. Winston Smith introduced Paul Jamieson as the new project manager overseeing the peninsula work programme.  Mr Jamieson advised he was the liaison and main contact point between the Community Board the Fulton Hogan.

 

Fulton Hogan staff responded to questions regarding: road surface conditions, expected delays and traffic management on the section from Vauxhaull to Glenfalloch; site re-establishment on removal of portable accommodation buildings (portacoms) at Portobello; time frame for repair to the rock wall at Bacon Street and low sunlight/visibility issues.

 

Board members requested that the barriers be re-established at the Fulton Hogan project site and for the Park and Recreation, and Property staff to be involved in discussion for re-establishment of the site.

 

The Board saw value in Fulton Hogan providing community updates via community newsletters and Facebook on the work programme and safe driving tips for the Peninsula Road.

 

Board members thanked Winston Smith, Fulton Hogan Project Manager for his involvement since the commencement of the Peninsula Connection project and for the staffs’ work to date.  They wished him well in his new role.

 

Tomahawk School (Ocean Grove) site

Engagement Co-ordinator Property, Andrea Barker and Property Officer, Community and Civic, Maria Sleeman provided an update on the Ocean Grove recreational hall meetings held with the community over the past few months.

 

Ms Barker advised that the project manager for the refurbishment of the hall was introduced to the community group.  A community ‘wish list’ for hall had been provided, which staff were currently working through the costings for.  She advised that staff have requested that the community group form a hall committee to facilitate the progression of the community ‘wish list”.

 

Ms Barker advised that no discussion had taken place with the community regarding the Domain Hall but that the community were made aware that no Council funding was available for maintenance. She advised that further discussion would be held with the community on future plans for the hall, including possible demolition and redevelopment of the site, as a reserve and access point to the Tomahawk Lagoon.

 

Ms Sleeman outlined her role as Property Officer.  She responded to questions from board members on community hall issues in the Peninsula area, such as: maintenance; site management; public toilet upgrades (and new installations required) and community hall service agreements.

 

Action: Ms Sleeman to investigate transfer of title for the land adjacent to the hall (as part of the Scott Reserve land) from the Department of Conservation to the Dunedin City Council.

 

 

Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

 

a)     Notes the Governance Support Officer's Report.

b)     Amends the Action Lists as appropriate.

Motion carried (OPCB/2019/024)

 

8       Funding Application - Caselberg Trust

 

 

 

The Chair outlined the application and advised that the Trust were seeking funding support of $3,000.  $1,553.60 remained in the project fund, with one further meeting (20 June 2019) to be held for the 2018/2019 financial year.  He advised that he had referred the applicant to contact the Cleveland Trust, as another possible funding source.

 

Discussion was held on the level of funding already provided to the Caselberg Trust by the Board and the current application’s inclusion of landscape work for funding.

 

Members agreed for the application to be held over for discussion until the last meeting of the 2018/2019 financial year.

 

 

Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury):

That the Board:

 

a)     That the funding application from the Caselberg Trust be held over until the 20 June 2019 meeting.

b)     That the GSO report be noted.

Motion carried (OPCB/2019/025)

 

9       Working Parties/Board Area Liaison Updates

 

Board Members provided updates on:

·      Keep Dunedin Beautiful - Graham advised the next meeting was 8 May 2019 and that he would not be available to attend. 

Action: Graham to email Richard Saunders (Group Manager, Transport) and Ellie van Dommelen (Property Services) to advise that the replacement of the bus shelter at end of Beaconsfield Road needed to be on a ‘like for like’ basis. Graham to advise that Keep Dunedin Beautiful funding was available from for the painting of a mural on the replacement bus shelter

 

·      Rural Roads – Lox provided an update on the road conditions (corrugations and slumping), particularly for Allans Beach, Weir and Cape Saunders roads.

 

Action: Lox to contact Richard Saunders (Group Manager, Transport) if grading work had not been undertaken on these roads by mid-May.

 

c)     Te Rauone – Edna advised a meeting to be held the week of 6 May. She confirmed that a planning and environment design was underway, and community funding application was still in progress.

 

Port Otago Ltd noise – The Chair summarised his communications with the Port Otago Ltd CEO, Kevin Winders on progress addressing the noise issues.  He advised he would publish the contents of his email to Mr Winders onto the Community Board’s Facebook page.

 

Action: The Chair to confirm with Mr Winders (Port Otago Ltd) the work underway to address the noise issues raised by the community and to provide an update to the OPCB Facebook page.

 

d)    Emergency Response Plan - Lox Kellas advised a meeting was scheduled for the Otago Civil Defence Emergency Management (Otago CDEM) to meet with the Broad Bay, Portobello and Macandrew Bay communities to develop a community response plan.  He suggested the Otago CDEM could provide a presentation to the Community Board on the expectations of the community in an emergency event.

 

Action: Lox Kellas to provide the meeting details out to members.

Action: Lauren (GSO) to obtain copies of the CDEM response plans.

 

e)    Te Umu Kuri (Wellers Rock) – Edna Stevenson advised the group was making progress with resolving parking issues and discussion was held re boat launch.

 

f)  Members' Area Updates

Edna:

Ongoing drainage issues.

 

Action: Request staff advice on what issues each department deal with to ensure enquiries are made to the correct department.

 

It was agreed for the following seepage issues to be added to the Transport Team’s Action list:

·       Bayne Terrace (No. 22)

·       Cnr Seaton and Beaconsfield Road – ongoing problem

·       St Ronans Road (outside 403 Portobello Road) seepage down onto Portobello Road.

·        Wharfdale Street

·        Moss Street (No. 2)

 

·      Rock wall repairs, from quarry entrance on Papanui inlet around to intersection of Cape Saunders Road as the cones have been in place for a long period of time and rock wall needs repair.

 

Hoani:   Work at the wall underway and that he requested that the minutes from Wellers Rock (Te Umu kuri) meetings be provided to the Community Board.

 

Hoani Langsbury left the meeting at 11:33 am.

 

10     Chairperson's Report

 

The Chair provided a verbal update on:

a) Annual Plan Submission – as circulated to members with the agenda.

b) Freedom Camping at Smaills Beach – addressed during the Public Forum

c) Port Otago Ltd – Port noise.  The Chair advised he had spoken with the Port Otago Ltd CEO, Kevin Winders and that he was satisfied with the response from the CEO, that the matter is being addressed.  The Chair will provide the email response from the CEO to members (once approval given by Mr Winders) will provide a community update to the Board’s Facebook page.

d) Official Road opening (Broad Bay to Portobello) celebration to be held on Sunday 12 May 2019.  The Chair encouraged board members’ attendance at the event.

e) Tomahawk School – update provided as part of the GSO Report (Item 7).

f) Soldiers Memorial – The Chair expressed his concern of the condition of the handrails to the memorial on Highcliff Road.  He advised he has made the Property Services team aware of the issue.

g) Provincial Growth Fund (funding process) – The Chair advised he was seeking more information on the fund and the ability for community boards to access funding.  Cr Whiley suggested the Chair contact Fraser Liggett to discuss fund eligibility details.

h) Community fundraiser requests for the felled trees held at A&P Showgrounds.

Action: Lauren (GSO) to provide information funding eligibility for the Provincial Growth Fund to the Chairperson.

 

Moved (Chairperson Paul Pope/Member Christine Neill):

That the Board:

 

a)     Notes the Chairperson's Report.

Motion carried (OPCB/2019/026)

 

11     Councillor's Update

 

Councillor Andrew Whiley provided an update on matters of interest from the Council meeting held on 30 April 2019 to the Board, including:

 

·           Positive feedback received on the TRENZ Conference held in Dunedin with tourism and activity bookings coming through for the peninsula as a result.

·           DCC submission to central government on the vocational education (retention of Otago Polytechnic).

·           Order of candidate names for the electoral voting will be placed in random order

 

 

Moved (Member Lox Kellas/Member Edna Stevenson):

That the Board:

 

a)     Notes the report.

Motion carried (OPCB/2019/027)

 

12     Items for Consideration by the Chair

 

 

 

There were no items for consideration.

 

Members were requested to provide any additional amendments to the 2019-2020 Community Plan to Lauren McDonald (GSO), by the end of May, to allow for the updated Community Plan to be ratified at the June board meeting.

 

Date of the next meeting - Thursday 20 June 2019, commencing at 10:00am.

Venue: Portobello Bowling Club, Sherwood Street, Portobello.

 

             

 

The meeting concluded at 12:01 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

 

 

 


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