Date: Tuesday 30 July 2019
Time: 1.00 pm
Venue: Council Chamber, Municipal Chambers, The Octagon, Dunedin
Council
OPEN ATTACHMENTS
UNDER SEPARATE COVER
6.1 Extraordinary Council meeting - 11 June 2019
a Minutes of Extraordinary Council meeting held on 11 June 2019 3
6.2 Ordinary Council meeting - 25 June 2019
a Minutes of Ordinary Council meeting held on 25 June 2019 6
7 Economic Development Committee - 2 July 2019
a Minutes of Economic Development Committee held on 2 July 2019 39
8 Finance and Council Controlled Organisations Committee - 2 July 2019
a Minutes of Finance and Council Controlled Organisations Committee held on 2 July 2019 43
9 Infrastructure Services and Networks Committee - 10 June 2019
a Minutes of Infrastructure Services and Networks Committee held on 10 June 2019 47
10 Planning and Environment Committee - 11 June 2019
a Minutes of Planning and Environment Committee held on 11 June 2019 50
11 Waikouaiti Coast Community Board - 1 May 2019
a Minutes of Waikouaiti Coast Community Board held on 1 May 2019 55
12 Strath Taieri Community Board - 2 May 2019
a Minutes of Strath Taieri Community Board held on 2 May 2019 62
13 Mosgiel-Taieri Community Board - 8 May 2019
a Minutes of Mosgiel-Taieri Community Board held on 8 May 2019 68
14 West Harbour Community Board - 8 May 2019
a Minutes of West Harbour Community Board held on 8 May 2019 74
15 Saddle Hill Community Board - 9 May 2019
a Minutes of Saddle Hill Community Board held on 9 May 2019 82
Council 30 July 2019 |
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Council
MINUTES
Minutes of an extraordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 11 June 2019, commencing at 4.40 pm.
PRESENT
Acting Chairperson |
Cr David Benson-Pope
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Members |
Cr Rachel Elder |
Cr Christine Garey |
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Cr Doug Hall |
Cr Aaron Hawkins |
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Cr Marie Laufiso |
Cr Mike Lord |
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Cr Damian Newell |
Cr Jim O'Malley |
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Cr Conrad Stedman |
Cr Lee Vandervis |
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Cr Andrew Whiley |
Cr Kate Wilson |
IN ATTENDANCE |
Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Graham McKerracher (Manager, Council Communications and Marketing), Simon Drew (General Manager Infrastructure Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin), Sharon Bodeker (Team Leader Civic) Nicola Pinfold (Group Manager Community and Planning), Richard Saunders (Group Manager Transport), Kathryn Ward (Principal Urban Designer) and Karilyn Canton (Senior in – House Legal Counsel) |
Governance Support Officer Jennifer Lapham
1 Apologies |
Moved (Cr David Benson-Pope/Cr Andrew Whiley): That the Council:
Accepts the apologies from Mayor Dave Cull and Cr Chris Staynes for absence.
Motion carried (CNL/2019/165) |
2 Confirmation of agenda |
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Moved (Cr David Benson-Pope/Cr Aaron Hawkins): That the Council:
Confirms the agenda with the following alterations: - In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried (CNL/2019/166) |
3 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr David Benson-Pope/Cr Kate Wilson): That the Council: a) Notes the Elected Members' Interest Register attached as Attachment A; and b) Confirms the proposed management plan for Interests. c) Notes the Executive Leadership Team’s Interest Register. Motion carried (CNL/2019/167) |
Resolution to exclude the public |
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Moved (Cr David Benson-Pope/Cr Kate Wilson): That the Council:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
Motion carried (CNL/2019/168) |
The meeting moved into confidential at 4.43 pm.
The meeting concluded at 6.08 pm
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ACTING CHAIRPERSON
30 July 2019 |
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Council
MINUTES
Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 25 June 2019, commencing at 1.00 pm
PRESENT
Mayor |
Mayor Dave Cull
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Members |
Cr David Benson-Pope |
Cr Rachel Elder |
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Cr Christine Garey |
Cr Doug Hall |
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Cr Aaron Hawkins |
Cr Marie Laufiso |
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Cr Mike Lord |
Cr Damian Newell |
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Cr Jim O'Malley |
Cr Conrad Stedman |
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Cr Lee Vandervis |
Cr Andrew Whiley |
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Cr Kate Wilson |
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IN ATTENDANCE |
Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Graham McKerracher (Manager, Council Communications and Marketing), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin) and Sharon Bodeker (Team Leader Civic). Gavin Logie (Financial Controller), Carolyn Allan (Senior Management Accountant), Sean Jacobs (Senior Policy Analyst), Nick Dixon (Group Manager Ara Toi), Nicola Pinfold (Group Manager Community and Planning), Joy Gunn (Manager Events and Community Development), Andrea Jones (Communications Team Leader), Jane Nevill (Project Manager South Dunedin Community and Culture), Kathryn Ward (Principal Urban Designer), Owen Graham (Leasing and Land Advisor) and David Bainbridge (Group Manager Property), Keith Cooper (Chairman, Dunedin City Holdings Ltd) and Jemma Adams (General Manager, Dunedin City Holdings Ltd) |
Governance Support Officer Lynne Adamson
1 Opening
Rev Brendon McRae, Minister – Flagstaff Presbyterian Community Church opened the meeting with a prayer.
2 Public Forum
2.1 Public Forum - Resource Management Act
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Diane Yeldon did not attend the meeting. |
2.2 Public Forum - Climate Emergency
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Jennifer Shulzitski spoke on behalf of Extinction Rebellion Ōtepoti Dunedin and urged Council to declare a climate emergency.
Ms Shulzitski responded to questions from Councillors.
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2.3 Public Forum - Climate Emergency/Crisis
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Sue Novell addressed the Council and responded to questions on the Climate Emergency/Crisis on behalf of the Seniors’ Action Network Group (SCAN). |
It was moved (Mayor Dave Cull/Cr Kate Wilson):
That the Council:
a) Extend the Public Forum.
Motion carried
2.4 Public Forum - Declaring a Climate Emergency |
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Vincent Cavanagh; Jonty Dixon; Keanu Topping and Lochlie Jackson, pupils from North East Valley School accompanied by their teacher, Theresa Bowen addressed the Council on Declaring a Climate Emergency. They responded to questions.
The Mayor thanked the children for presenting to Council and acknowledged that it can be daunting. |
2.5 Public Forum – South Dunedin Update |
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Eleanor Doig provided an update on work being undertaken in South Dunedin, and expressed her support for urgent action about climate change.
Ms Doig responded to questions and invited Councillors to attend a hui due to be held on 12 August 2019.
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2.6 Public Forum – Climate Emergency |
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Richard Seagar advised that he had recently completed a post-graduate study focussing on the Arctic and climate change. He provided information on his background and comments on ways to address climate change.
Mr Seagar responded to questions from Councillors. |
3 Apologies |
Moved (Mayor Dave Cull/Cr Andrew Whiley): That the Council:
Accepts the apology from Cr Chris Staynes.
Motion carried (CNL/2019/137) |
4 Confirmation of agenda |
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Moved (Mayor Dave Cull/Cr Kate Wilson): That the Council:
Confirms the agenda with the following alterations: In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried (CNL/2019/138) |
5 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Mayor Dave Cull/Cr Kate Wilson): That the Council:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. c) Notes the Executive Leadership Interest Register. Motion carried (CNL/2019/139) |
6 Confirmation of Minutes
6.1 Ordinary Council meeting - 30 April 2019 |
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Moved (Mayor Dave Cull/Cr Kate Wilson): That the Council:
Confirms the public part of the minutes of the Ordinary Council meeting held on 30 April 2019 as a correct record. Motion carried (CNL/2019/140) |
6.2 Ordinary Council meeting - 28 May 2019 |
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Moved (Mayor Dave Cull/Cr Christine Garey): That the Council:
Confirms the public part of the minutes of the Ordinary Council meeting held on 28 May 2019 as a correct record. Motion carried (CNL/2019/141) |
6.3 Ordinary Council Annual Plan Deliberations meeting - 27 May 2019 |
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Moved (Mayor Dave Cull/Cr Doug Hall): That the Council:
Confirms the minutes of the Ordinary Council Annual Plan Deliberations meeting held on 29, 30 and 31 May 2019as a correct record. Motion carried (CNL/2019/142) |
Minutes of Committees
7 Finance and Council Controlled Organisations Committee - 21 May 2019 |
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Moved (Cr Mike Lord/Cr Doug Hall): That the Council:
a) Notes the minutes of the Finance and Council Controlled Organisations Committee meeting held on 21 May 2019 Motion carried (CNL/2019/143) |
8 Economic Development Committee - 21 May 2019 |
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Moved (Cr Andrew Whiley/Cr Christine Garey): That the Council:
a) Notes the minutes of the Economic Development Committee meeting held on 21 May 2019. b) Takes Part C items of the minutes of the Economic Development Committee held on 21 May 2019, in the non-public part of the meeting. Motion carried (CNL/2019/144) |
Councillor Hawkins acknowledged the passing of Shona MacTavish, New Zealand’s “mother of modern dance” and her significant contribution to the arts community.
9 Community and Culture Committee - 11 June 2019 |
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Moved (Cr Aaron Hawkins/Cr Marie Laufiso): That the Council:
a) Notes the minutes of the Community and Culture Committee meeting held on 11 June 2019. Motion carried (CNL/2019/145) |
Minutes of Community Boards
10 Waikouaiti Coast Community Board - 13 March 2019 |
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Moved (Cr Andrew Whiley/Cr Jim O'Malley): That the Council:
a) Notes the minutes of the Waikouaiti Coast Community Board meeting held on 13 March 2019. Motion carried (CNL/2019/146) |
11 Otago Peninsula Community Board - 2 May 2019 |
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Moved (Cr Andrew Whiley/Cr Jim O'Malley): That the Council:
a) Notes the minutes of the Otago Peninsula Community Board meeting held on 2 May 2019. Motion carried (CNL/2019/147) |
Reports
12 Adoption of the Annual Plan 2019/20 |
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A report from Corporate Policy and Finance recommended the adoption of the annual plan 2019/20 and sought authorisation for the Chief Executive to drawdown debt up to a maximum of $270 million. |
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The General Manager City Services (Sandy Graham) and Financial Controller (Gavin Logie) spoke to the report, responded to questions and provided clarification on debt levels and servicing of the debt.
It was agreed that resolution b) would be taken separately and that a division would be taken.
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Moved (Cr David Benson-Pope/Cr Christine Garey): That the Council:
a) Adopts the Annual Plan 2019/20. c) Authorises the Chief Executive to drawdown debt up to total debt of $270 million in the 2019/20 year. Division The Council voted by division.
For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Conrad Stedman, Andrew Whiley, Kate Wilson and Dave Cull (13). Against: Cr Lee Vandervis (1). Abstained: Nil
The division was declared CARRIED by 13 votes to 1
Motion carried (CNL/2019/148)
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Moved (Cr David Benson-Pope/Cr Christine Garey):
That the Council: b) Authorises the Chief Executive to make any minor editorial changes resulting from quality checks prior to the final printing of the Annual Plan 2019/20 document. Division The Council voted by division. For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Conrad Stedman, Lee Vandervis, Andrew Whiley, Kate Wilson and Dave Cull (14). Against: Nil Abstained: Nil
The division was declared CARRIED by 14 votes to 0
Motion carried (CNL/2019/149) |
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A report from Finance advised that following the adoption of the 2019/20 Annual Plan, the Council needed to set the rates as provided for in the Funding Impact Statement for the 2019/20 year. |
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The General Manager Finance and Commercial (Dave Tombs), Financial Controller (Gavin Logie) and Senior Management Accountant (Carolyn Allan) spoke to the report and responded to questions.
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Moved (Cr Damian Newell/Cr Doug Hall): That the Council:
a) Sets the following rates under the Local Government (Rating) Act 2002 on rating units in the district for the financial year commencing 1 July 2019 and ending on 30 June 2020. 1 General Rate A general rate set under section 13 of the Local Government (Rating) Act 2002 made on every rating unit, assessed on a differential basis as described below: · A rate of 0.3335 cents in the dollar (including GST) of capital value on every rating unit in the "residential" category. · A rate of 0.3169 cents in the dollar (including GST) of capital value on every rating unit in the "lifestyle" category. · A rate of 0.8182 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category. · A rate of 0.5830 cents in the dollar (including GST) of capital value on every rating unit in the "residential heritage bed and breakfasts" category. · A rate of 0.2671 cents in the dollar (including GST) of capital value on every rating unit in the "farmland" category. · A rate of 0.0611 cents in the dollar (including GST) of capital value on the “stadium: 10,000+ seat capacity” category. 2 Community Services Rate A targeted rate for community services, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows: · $240.50 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories. · $240.50 (including GST) per rating unit for all rating units in the "commercial and stadium: 10,000+ seat capacity" categories. 3 Kerbside Recycling Rate A targeted rate for kerbside recycling, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows: · $66.30 (including GST) per separately used or inhabited part of a rating unit for rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories. · $66.30 (including GST) per rating unit for rating units in the "commercial" category. 4 Drainage Rates A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows: · $559.00 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "connected" to the public sewerage system. · $279.50 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "serviceable" by the public sewerage system. · $559.00 (including GST) per rating unit for all rating units in the "commercial, residential institutions, schools and stadium: 10,000+ seat capacity" categories and which are "connected" to the public sewerage system. · $279.50 (including GST) per rating unit for all rating units in the "commercial, residential institutions and schools" categories and which are "serviceable" by the public sewerage system. · $102.25 (including GST) per rating unit for all rating units in the "church" category and which are "connected" to the public sewerage system. Rating units which are not "connected" to the scheme and which are not "serviceable" will not be liable for this rate. Drainage is a combined targeted rate for sewage disposal and stormwater. Sewage disposal makes up 83.9% of the drainage rate, and stormwater makes up 16.1%. Non-rateable land will not be liable for the stormwater component of the drainage targeted rate. Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 83.9%. 5 Commercial Drainage Rates – Capital Value A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows: · A rate of 0.2976 cents in the dollar (including GST) of capital value on every rating unit in the "commercial and residential institution" category and which are "connected" to the public sewerage system. · A rate of 0.1488 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category and which are "serviceable" by the public sewerage system. · A rate of 0.2232 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "connected" to the public sewerage system. · A rate of 0.1116 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "serviceable" by the public sewerage system. · A rate of 0.0229 cents in the dollar (including GST) of capital value on the “stadium: 10,000+ seat capacity” category. This rate shall not apply to properties in Karitane, Middlemarch, Seacliff, Waikouaiti and Warrington. This rate shall not apply to churches. Drainage is a combined targeted rate for sewage disposal and stormwater. Sewage disposal makes up 83.9% of the drainage rate, and stormwater makes up 16.1%. Non-rateable land will not be liable for the stormwater component of the drainage targeted rate. Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 83.9%. 6 Water Rates A targeted rate for water supply, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows: · $404.00 (including GST) per separately used or inhabited part of any "connected" rating unit which receives an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri. · $202.00 (including GST) per separately used or inhabited part of any "serviceable" rating unit to which connection is available to receive an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri. · $404.00 (including GST) per unit of water being one cubic metre (viz. 1,000 litres) per day supplied at a constant rate of flow during a full 24 hour period to any "connected" rating unit situated in Karitane, Merton, Seacliff, Waitati, Warrington, West Taieri, East Taieri or North Taieri. · $202.00 (including GST) per separately used or inhabited part of any "serviceable" rating unit situated in Waitati, Warrington, West Taieri, East Taieri or North Taieri. This rate shall not apply to the availability of water in Merton, Karitane or Seacliff. 7 Fire Protection Rates A targeted rate for the provision of a fire protection service, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows: · A rate of 0.0829 cents in the dollar (including GST) of capital value on all rating units in the "commercial" category. This rate shall not apply to churches. · A rate of 0.0622 cents in the dollar (including GST) of capital value on all rating units in the "residential institutions" category. · A rate of 0.0092 cents in the dollar (including GST) of capital value on the “stadium: 10,000+ seat capacity” category. · $121.20 (including GST) for each separately used or inhabited part of a rating unit within the "residential, residential heritage bed and breakfasts, lifestyle and farmland" category that is not receiving an ordinary supply of water within the meaning of the Dunedin City Bylaws. 8 Water Rates – Quantity of Water A targeted rate for the quantity of water provided to any rating unit fitted with a water meter, being an extraordinary supply of water within the meaning of the Dunedin City Bylaws, set under section 19 of the Local Government (Rating) Act 2002, according to the following scale of charges (GST inclusive):
Where the supply of a quantity of water is subject to this Quantity of Water Targeted Rate, the rating unit will not be liable for any other targeted rate for the supply of the same water. 9 Allanton Drainage Rate A targeted rate for the capital contribution towards the Allanton Wastewater Collection System, set under section 16 of the Local Government (Rating) Act 2002, of $411.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years. Liability for the rate is on the basis of the provision of the service to each rating unit. The Allanton area is shown in the map below: 10 Blanket Bay Drainage Rate A targeted rate for the capital contribution towards the Blanket Bay Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $636.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years. Liability for the rate is on the basis of the provision of the service to each rating unit. The Blanket Bay area is shown in the map below: 11 Curles Point Drainage Rate A targeted rate for the capital contribution towards the Curles Point Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $749.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years. Liability for the rate is on the basis of the provision of the service to each rating unit. The Curles Point area is shown in the map below:
12 Tourism/Economic Development Rate A targeted rate for Tourism/Economic Development, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows: · 0.0142 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category. · 0.0013 cents in the dollar (including GST) of capital value on the “stadium: 10,000+ seat capacity” category. 13 Warm Dunedin Targeted Rate Scheme A targeted rate for the Warm Dunedin Targeted Rate Scheme, set under section 16 of the Local Government (Rating) Act 2002, per rating unit in the Warm Dunedin Targeted Rate Scheme. The targeted rate scheme provides a way for homeowners to install insulation and/or clean heating. The targeted rate covers the cost and an annual interest rate. The interest rates have been and will be: Rates commencing 1 July 2013 and 1 July 2014 8% Rates commencing 1 July 2015 and 1 July 2016 8.3% Rates commencing 1 July 2017 7.8% Rates commencing 1 July 2018 7.2% Rates commencing 1 July 2019 6.8% 14 Private Street Lighting Rate A targeted rate for the purpose of recovering the cost of private street lights, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows: · $149.40 (including GST) per private street light divided by the number of separately used or inhabited parts of a rating unit for all rating units in the "residential and lifestyle" categories in the private streets as identified in the schedule below. · $149.40 (including GST) per private street light divided by the number of rating units for all rating units in the "commercial" category in the private streets as identified in the schedule below.
Differential Matters and Categories b) Adopts the following differential categories for the 2019/20 financial year. The differential categories are determined in accordance with the Council's land use codes. The Council's land use codes are based on the land use codes set under the Rating Valuation Rules 2008 and are set out in Attachment A. In addition, the Council has established categories for residential institutions, residential heritage bed and breakfasts, the stadium: 10,000+ seat capacity, churches, and schools. 1 Differentials Based on Land Use The Council uses this matter to: · Differentiate the General rate. · Differentiate the Community Services rate. · Differentiate the Kerbside Recycling rate. · Differentiate the Private Street Lighting rate. · Differentiate the Tourism/Economic Development rate. · Differentiate the Fire Protection rate. The differential categories based on land use are: · Residential – includes all rating units used for residential purposes including single residential, multi-unit residential, multi-use residential, residential special accommodation, residential communal residence dependant on other use, residential bach/cribs, residential carparking and residential vacant land. · Lifestyle – includes all rating units with Council's land use codes 2, 20, 21, 22 and 29. · Commercial – includes all rating units with land uses not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, Farmland or Stadium: 10,000+ seat capacity. · Farmland - includes all rating units used solely or principally for agricultural or horticultural or pastoral purposes. · Residential Heritage Bed and Breakfasts – includes all rating units meeting the following description: · Bed and breakfast establishments; and · Classified as commercial for rating purposes due to the number of bedrooms (greater than four); and · Either: · the majority of the establishment is at least 80 years old, or · the establishment has Heritage New Zealand Pouhere Taonga Registration, or · the establishment is a Dunedin City Council Protected Heritage Building as identified in the District Plan; and · The bed and breakfast owner lives at the facility. · Stadium: 10,000+ seat capacity – this includes land at 130 Anzac Avenue, Dunedin, Assessment 4026695, Valuation reference 27190-01403. 2 Differentials Based on Land Use and Provision or Availability of Service The Council uses these matters to differentiate the drainage rate and the commercial drainage rate. The differential categories based on land use are: · Residential – includes all rating units used for residential purposes including single residential, multi-unit residential, multi-use residential, residential special accommodation, residential communal residence dependant on other use, residential bach/cribs, residential carparking and residential vacant land. · Lifestyle - includes all rating units with Council's land use codes 2, 20, 21, 22 and 29. · Farmland - includes all rating units used solely or principally for agricultural or horticultural or pastoral purposes. · Commercial – includes all rating units with land uses not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, Farmland, Residential Institutions, Stadium: 10,000+ seat capacity, Churches or Schools. · Stadium: 10,000+ seat capacity – this includes land at 130 Anzac Avenue, Dunedin, Assessment 4026695, Valuation reference 27190-01403. · Residential Heritage Bed and Breakfasts – includes all rating units meeting the following description: · Bed and breakfast establishments; and · Classified as commercial for rating purposes due to the number of bedrooms (greater than four); and · Either: · the majority of the establishment is at least 80 years old or · the establishment has Heritage New Zealand Pouhere Taonga Registration or · the establishment is a Dunedin City Council Protected Heritage Building as identified in the District Plan; and · The bed and breakfast owner lives at the facility. · Residential Institutions - includes only rating units with the Council's land use codes 95 and 96. · Churches – includes all rating units used for places of religious worship. · Schools - includes only rating units used for schools that do not operate for profit. The differential categories based on provision or availability of service are: · Connected – any rating unit that is connected to a public sewerage drain. · Serviceable – any rating unit that is not connected to a public sewerage drain but is capable of being connected to the sewerage system (being a property situated within 30 metres of a public drain). 3 Differentials Based on Provision or Availability of Service The Council uses this matter to differentiate the water rates. The differential categories based on provision or availability of service are: · Connected – any rating unit that is supplied by the water supply system. · Serviceable – any rating unit that is not supplied but is capable of being supplied by the water supply system (being a rating unit situated within 100 metres of the nearest water supply). Minimum Rates c) Approves that where the total amount of rates payable in respect of any rating unit is less than $5.00 including GST, the rates payable in respect of the rating unit shall be such amount as the Council determines but not exceeding $5.00 including GST. Low Value Rating Units d) Approves that rating units with a capital value of $3,500 or less will only be charged the general rate. Land Use Codes e) Approves that the land use codes attached to this report are adopted as the Council's land use codes for the purpose of the rating method. Separately Used or Inhabited Part of a Rating Unit f) Adopts the following definition of a separately used or inhabited part of a rating unit: "A separately used or inhabited part of a rating unit includes any portion inhabited or used by the owner/a person other than the owner, and who has the right to use or inhabit that portion by virtue of a tenancy, lease, licence, or other agreement. This definition includes separately used parts, whether or not actually occupied at any particular time, which are provided by the owner for rental (or other form of occupation) on an occasional or long term basis by someone other than the owner. For the purpose of this definition, vacant land and vacant premises offered or intended for use or habitation by a person other than the owner and usually used as such are defined as 'used'. For the avoidance of doubt, a rating unit that has a single use or occupation is treated as having one separately used or inhabited part." Lump Sum Contributions g) Approves that no lump sum contributions will be sought for any targeted rate. Rating by Instalments h) Approves the following schedule of rates to be collected by the Council, payable by four instalments. The City is divided into four areas based on Valuation Roll Numbers, as set out below:
Area 4 comprises ratepayers with multiple assessments who pay on a schedule. Due Dates for Payment of Rates i) Approves the due dates for all rates with the exception of water rates, which are charged based on water meter consumption, will be payable in four instalments due on the dates below:
Water meter invoices are sent separately from other rates at intervals depending on the quantity of water consumed. Penalties j) Resolves to charge the following penalties on unpaid rates: 1 A charge of 10% of the unpaid rates instalment will be added to the amount of any instalment remaining unpaid the day after the instalment due date set out above. 2 Where a ratepayer has not paid the first instalment by the due date of that instalment, and has paid the total rates and charges in respect of the rating unit for the 2019/20 rating year by the due date of the second instalment, the 10% additional charge for the first instalment shall be remitted. 3 For amounts levied in any previous financial year and which remain unpaid on 1 October 2019, 10% of that sum shall be charged, including additional charges (in any). 4 For amounts levied in any previous financial year and which remain unpaid on 1 April 2020, 10% of that sum shall be charged, including additional charges (if any). Assessing and Recovering Rates k) Approves that the Chief Executive Officer, General Manager Finance and Commercial, Financial Controller and Rates and Revenue Team Leader be authorised to take all necessary steps to assess and recover the above rates. Motion carried (CNL/2019/150) with Cr Vandervis recording his vote against. |
14 DCC submission on the review of the NZ Walking Access Act 2008 |
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A report from Parks and Recreation sought approval for the Dunedin City Council (DCC) submission to the Ministry for Primary Industries (MPI) on the review of the Walking Access Act 2008 (Act). The submission provided general comments and feedback on issues raised by MPI. |
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The General Manager City Services (Sandy Graham) spoke to the report and responded to questions.
During discussion Cr Mike Lord left the meeting at 02:24 p.m.
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Moved (Cr Rachel Elder/Cr Doug Hall): That the Council:
a) Approves the DCC submission on the review of the Walking Access Act 2008 including editorial changes. Motion carried (CNL/2019/151) |
15 Submission on Kāinga Ora - Homes and Communities Bill |
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A report from Corporate Policy sought approval of a draft submission to the Environment Select Committee on the establishment of Kāinga Ora (formerly known as the Housing and Urban Development Authority) through the Kāinga Ora – Homes and Communities Bill. |
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The Director Enterprise Dunedin (John Christie), Corporate Policy Manager (Maria Ioannou) and Manager Events and Community Development (Joy Gunn) spoke to the report and responded to questions.
Cr Mike Lord returned to the meeting at 02:29 p.m.
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Moved (Cr Aaron Hawkins/Cr Kate Wilson): That the Council:
a) Approves the draft Dunedin City Council submission to the Environment Select Committee on the Kāinga Ora – Homes and Communities Bill. Motion carried (CNL/2019/152) |
16 Proposed parking changes - June 2019 |
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A report from Transport appended the findings of the Bylaws Subcommittee on proposed changes to parking controls. Consultation was carried out in May on some proposed changes to parking controls. On 10 June the Bylaws Subcommittee considered the proposed changes and feedback received and heard a submitter. |
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The Group Manager Transport (Richard Saunders) spoke to the report and responded to questions. It was noted that there would be further consultation on the tertiary precinct.
During discussion Cr Doug Hall left the meeting at 02:32 p.m.
The Chair of the Bylaws Subcommittee (Cr Andrew Whiley) spoke to the recommendations and commented on the proposed parking controls.
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Moved (Cr Andrew Whiley/Cr Jim O'Malley): That the Council:
a) Approves the recommendations of the Bylaws Subcommittee on proposed changes to parking. b) Approves the changes to parking controls that are shown in the Dunedin City Council's traffic and parking controls database, June 2019 update, https://tinyurl.com/ParkingJune2019. c) Notes that all parking controls previously approved by Council and not shown as a change on the June 2019 traffic and parking controls database, remain unchanged. Motion carried (CNL/2019/153) with Cr Vandervis recording his vote against. |
Cr Doug Hall returned to the meeting at 02:34 p.m.
It was moved (Mayor Dave Cull/Cr Kate Wilson):
That the Council:
a) Adjourns the meeting for 10 minutes.
Motion carried
The meeting adjourned at 3.41 pm and reconvened at 3.59 pm .
18 LGNZ Annual General Meeting Remits and Rules |
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A report from Civic advised that the Local Government New Zealand (LGNZ) 2019 Annual General Meeting (AGM) would be held on Sunday 7 July 2019, in Wellington. At that meeting, consideration would be given to 24 remits that had been submitted by local authorities and screened through the LGNZ Remits Screening Policy. The Dunedin City Council (DCC) delegates would vote on behalf of the DCC on each remit. The report presented the remits that were going to the LGNZ AGM, along with the proposed changes to the LGNZ Rules. |
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Councillors debated the remits and it was requested that remit 22 be taken separately.
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Moved (Cr David Benson-Pope/Cr Doug Hall): That the Council: a) Give delegates mandate to make the decision having heard the arguments except any bought up and voted on separately at this meeting. .Motion carried (CNL/2019/156)
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Moved (Cr Aaron Hawkins/Cr Mike Lord): That the Council: a) Does not support remit 22 – RMA hearings. Motion carried (CNL/2019/157) |
19 Waipori Fund Statement of Investment Policy and Objectives - Review |
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A report from Finance advised that Council had an approved Statement of Investment Policy and Objectives (“SIPO”) for its Waipori Fund. The SIPO had been last reviewed in August 2016 and as it was required to be reviewed every three years, the report sought approval for the revised SIPO. |
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The General Manager Finance and Commercial (Dave Tombs) and Treasury Manager (Richard Davey) spoke to the report and responded to questions.
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Moved (Cr Doug Hall/Cr Mike Lord): That the Council:
a) Approves the revised “Statement of Investment Policy and Objectives” for the Waipori Fund. Motion carried (CNL/2019/158) |
20 2019/2020 Statements of Intent - Dunedin City Holdings Group Companies |
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A report from Dunedin City Holdings Ltd accompanied the 2019/2020 Statements of Intent of Dunedin City Holdings Ltd (DCHL) and its subsidiary and associate companies. |
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The Chairman (Keith Cooper) and General Manager (Jemma Adams), Dunedin City Holdings Ltd spoke to the Statements of Intent and responded to questions from Councillors.
During questions Cr David Benson-Pope left the meeting at 04:24 pm and returned at 4.26 pm. |
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Moved (Cr Mike Lord/Cr Aaron Hawkins): That the Council:
a) Notes the 2019/2020 Statements of Intent of Dunedin City Holdings Ltd and its subsidiary and associate companies. Motion carried (CNL/2019/159)Division Division
The Council voted by division:
For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Conrad Stedman, Andrew Whiley, Kate Wilson and Dave Cull (13). Against: Cr Lee Vandervis (1). Abstained: Nil
The division was declared CARRIED by 13 votes to 1
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21 Notice of Motion - Kiwi Rail |
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Moved (Cr Rachel Elder/Cr Jim O'Malley): That the Council:
a) Provides a letter of support to Kiwi Rail, fully endorsing Kiwi Rail utilising the Hillside workshop to undertake contracts for the maintenance, upgrading and building of its carriages as it increases its investment in Rail. Councillor Elder spoke to her Notice of Motion and advised that she had presented it on behalf of the South Dunedin Business Association. She commented on the need to support local engineering firms and retain jobs in the engineering sector. Councillor Hall left the meeting at 4.39 pm and returned at 4.42 pm. There was a discussion on disappointment with lack of support from Central Government when, instead of using local firms such as Hillside, they sourced contracts overseas. This had a detrimental effect on trade skills and jobs locally. It was agreed that it was entirely appropriate to support the Notice of Motion.
Motion carried (CNL/2019/160) |
a) Resolution to exclude the public |
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b) Moved (Mayor Dave Cull/Cr Kate Wilson): c) That the Council: d) e) Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely: f)
g) This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item. h) That Keith Cooper (Chairperson, Dunedin City Holdings Ltd) and Jemma Adams (General Manager Dunedin City Holdings Ltd) be permitted to attend the meeting to speak to Item C4, Dunedin City Holdings Group Appointments and Reappointments to provide assistance in relation to the matters to be discussed. i) j) Motion carried (CNL/2019/161) |
The meeting moved into confidential at 4.47 pm and closed at 6.40 pm.
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MAYOR
Council 30 July 2019 |
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Economic Development Committee
MINUTES
Minutes of an ordinary meeting of the Economic Development Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 02 July 2019, commencing at 2.01pm
PRESENT
Chairperson |
Cr Chris Staynes |
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Deputy Chairperson |
Cr Christine Garey
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Members |
Mayor Dave Cull |
Cr Rachel Elder |
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Cr Doug Hall |
Cr Aaron Hawkins |
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Cr Marie Laufiso |
Cr Mike Lord |
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Cr Damian Newell |
Cr Jim O'Malley |
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Cr Conrad Stedman |
Cr Lee Vandervis |
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Cr Kate Wilson |
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IN ATTENDANCE |
Sue Bidrose (Chief Executive Officer) and John Christie (Director Enterprise Dunedin) Simon Drew (General Manager Infrastructure Services), Dave Tombs (General Manager Finance and Commercial), Graham McKerracher (Council Communications and Marketing Manager), Des Adamson (Business Relationship Manager), Fraser Liggett (Economic Development Programme Manager), Suz Jenkins (Finance and Office Manager), Chanel O’Brien (Business Development Advisor Skills and Entrepreneurship) and Jeremy Baker (Energy Planning Co-ordinator) |
Governance Support Officer Lynne Adamson
1 Public Forum
1.1 Public Forum- Innov8HQ and Petridish
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Heidi Renata, Chief Energy Officer & Curious Wahinepreneur, Innov8HQ and Jason Lindsey, Founding Partner, Petridish provided an update on the Konaki Māngai and Rising Tide programmes. Ms Renata and Mr Lindsey thanked Council for the funding granted from the Dunedin Ecosystem Support fund and discussed the help the funding had provided their companies. Ms Renata explained her background and the vision which lead to the creation of Innov8HQ. The Konaki Māngai programme was a new internship programme that supported Māori students and start up companies. She commented that the programme was a partnership with the Te Kura Pakihi (The University of Otago Māori Business School) Cr Lee Vandervis left the meeting at 2.27 pm and returned at 2.30 pm. |
Moved (Cr Kate Wilson/Cr Aaron Hawkins):
That the Committee:
Extend the public forum.
Motion carried
Mr Lindsay spoke of his background and the concept behind establishing Petridish. He explained the development of the Rising Tide programme, a website platform and grant programme which assists investors to support early stage founders and startups. He explained that through the website, the wider Dunedin community was able to pledge their support to startups, people and ideas. Ms Renata and Mr Lindsay responded to questions. |
2 Apologies |
Moved (Cr Chris Staynes/Mayor Dave Cull): That the Committee:
Accepts the apologies from Crs David Benson-Pope, Damian Newell and Andrew Whiley for absence.
Motion carried (ED/2019/016) |
3 Confirmation of agenda |
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Moved (Cr Chris Staynes/Cr Christine Garey): That the Committee:
Confirms the agenda with the following addition or alteration: - In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried (ED/2019/017) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Chris Staynes/Cr Kate Wilson): That the Committee:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (ED/2019/018) |
Part A Reports
5 Dunedin Ecosystem Support Fund |
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A report from Enterprise Dunedin provided an update on the outcomes of the 2018/19 Dunedin Ecosystem Support (DES) fund. The aim of the DES fund was to support startups and access the people and resources they need. As part of the initiative Innov8HQ and Petridish each received $25,000 for the Konaki Māngai and Rising Tide programmes. |
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The Economic Development Programme Manager (Fraser Liggett) and Business Development Advisor Skills and Entrepreneurship (Chanel O’Brien) spoke to the report and responded to questions.
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Moved (Deputy Chairperson Christine Garey/Cr Jim O'Malley): That the Committee:
a) Notes the update report on 2018/19 Dunedin Ecosystem Support fund, and the reports from Innov8HQ and Petridish. Motion carried (ED/2019/019) |
6 Enterprise Dunedin Activity Report - June 2019 |
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A report from Enterprise Dunedin noted that their activity was set by the 2013-2023 Economic Development Strategy and provided an update on a selection of activities undertaken over the past three months. |
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The Economic Development Programme Manager (Fraser Liggett) and Finance and Office Manager (Suz Jenkins) spoke to the report and responded to questions.
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Moved (Cr Mike Lord/Cr Christine Garey): That the Committee:
a) Notes the Enterprise Dunedin Activity Report – June 2019. Motion carried (ED/2019/020) |
7 Energy Plan Update |
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A report from Enterprise Dunedin provided an update on Enterprise Dunedin activities related to implementation of the Energy Plan. |
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The Business Relationship Manager (Des Adamson) and Energy Planning Co-ordinator (Jeremy Baker) spoke to the report and responded to questions.
During discussion Cr Mike Lord left the meeting at 3.22 pm and returned at 3.24 pm.
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Moved (Cr Aaron Hawkins/Deputy Chairperson Christine Garey): That the Committee:
a) Notes the Energy Plan Update report. Motion carried (ED/2019/021) with Cr Vandervis recording his vote against |
8 Items for consideration by the Chair |
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There were no items notified for consideration by the Chair.
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The meeting concluded at 3.54 pm
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CHAIRPERSON
30 July 2019 |
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Finance and Council Controlled Organisations Committee
MINUTES
Minutes of an ordinary meeting of the Finance and Council Controlled Organisations Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 02 July 2019, commencing at 1.00 pm
PRESENT
Chairperson |
Cr Mike Lord |
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Deputy Chairperson |
Cr Doug Hall
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Members |
Mayor Dave Cull |
Cr Rachel Elder |
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Cr Christine Garey |
Cr Aaron Hawkins |
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Cr Marie Laufiso |
Cr Damian Newell |
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Cr Jim O'Malley |
Cr Chris Staynes |
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Cr Conrad Stedman |
Cr Lee Vandervis |
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Cr Kate Wilson |
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IN ATTENDANCE |
Dave Tombs (General Manager Finance and Commercial), Sandy Graham (General Manager City Services), John Christie (Director, Enterprise Dunedin), Simon Drew (General Manager Infrastructure Services), Gavin Logie (Financial Analyst), Maria Ioannou (Corporate Policy Manager), Hoani Yates (Policy Advisor), Jessie Wu (Policy Analyst) |
Governance Support Officer Lynne Adamson
The Chair welcomed Ms Theresa Bowen and children from S3 and S4 of North East Valley Normal School who were in attendance for part of the meeting.
1 Public Forum
There was no Public Forum.
2 Apologies |
Moved (Chairperson Mike Lord/Cr Chris Staynes): That the Committee:
Accepts the apologies from Crs David Benson-Pope, Damian Newell and Andrew Whiley for absence.
Motion carried (FCCO/2019/011) |
3 Confirmation of agenda |
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Moved (Chairperson Mike Lord/Deputy Chairperson Doug Hall): That the Committee:
Confirms the agenda with the following alteration:
a) In regard to Standing Order 21.1, Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried (FCCO/2019/012) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Mike Lord/Cr Doug Hall): That the Committee:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (FCCO/2019/013) |
Part A Reports
6 DCC Submission on the Climate Change Response (Zero Carbon) Amendment Bill |
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A report from Community and Planning and Corporate Policy sought approval of a Dunedin City Council (DCC) submission to the Parliamentary Environment Select Committee on the Climate Change Response (Zero Carbon) Amendment Bill. The draft submission was attached to the report. The General Manager City Services (Sandy Graham) and Corporate Policy Manager (Maria Ioannou) spoke to the report and responded to questions of clarification on the submission. |
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Moved (Cr Aaron Hawkins/Cr Kate Wilson): That the Committee:
a) Approves the DCC submission to the Environment Select Committee on the Climate Change Response (Zero Carbon) Amendment Bill with the following amendments. i) Delegation be given to the Mayor to speak to the submission. ii) Supports Central Government bringing forward their net zero carbon target from 2050 to 2030. iii) Recommend the setting of regional and/or sector targets in order to achieve the 2030 zero carbon target. iv) Seek Central Government support to enable local and regional authorities to do the urgent planning and implementation work necessary to give effect to them. v) Acknowledge that mitigation is the most effective form of adaption. vi) Ask Central Government to consider how education might be most effectively and creatively enabled to assist in having these critical conversations with our communities. vii) Ensure that offset mitigation or adaption methods are available for all businesses. Division The Council voted by division:
For: Crs Dave Cull, Rachel Elder, Christine Garey, Aaron Hawkins, Marie Laufiso, Jim O'Malley, Chris Staynes, Conrad Stedman and Kate Wilson (9). Against: Crs Doug Hall, Lee Vandervis and Mike Lord (3). Abstained: Nil
The division was declared CARRIED by 9 votes to 3
Motion carried (FCCO/2019/015) |
7 Terms of Reference - Climate Change Advisory Panel |
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A report from Corporate Policy established the Climate Change Advisory Panel (the Panel) and the terms of reference, as requested during the Annual Plan Deliberations in May 2019. |
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The General Manager City Services (Sandy Graham) and Corporate Policy Manager (Maria Ioannou) spoke to the report and responded to questions.
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Moved (Chairperson Mike Lord/Cr Rachel Elder): That the Committee:
a) Approves the establishment of a Climate Change Advisory Panel. b) Approves the terms of reference for the Climate Change Advisory Panel. c) Approves that the chair of the Climate Change Advisory Panel be the Deputy Chair of the Infrastructure Network and Services Committee – Cr O’Malley. d) Approves that the Deputy Chair of Community and Culture Committee – Cr Laufiso, and Deputy Chair of the Planning and Environment Committee – Cr Newell be appointed to the Climate Change Advisory Panel. e) Confirms the Climate Change Advisory Panel will report to the Planning and Environment Committee. Motion carried (FCCO/2019/016) with Cr Lee Vandervis recording his vote against |
8 Items for consideration by the Chair |
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There were no items notified for consideration by the Chair.
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The meeting concluded at 1.55 pm
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CHAIRPERSON
30 July 2019 |
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Infrastructure Services and Networks Committee
MINUTES
Minutes of an ordinary meeting of the Infrastructure Services and Networks Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 10 June 2019, commencing at 1.00 pm.
PRESENT
Chairperson |
Cr Kate Wilson |
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Deputy Chairperson |
Cr Jim O'Malley |
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Members |
Cr David Benson-Pope |
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Cr Rachel Elder |
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Cr Christine Garey |
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Cr Doug Hall |
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Cr Aaron Hawkins |
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Cr Mike Lord |
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Cr Damian Newell |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), Sandy Graham (General Manager City Services), Richard Saunders (Group Manager Transport), Tom Dyer (Group Manager 3 Waters) and Chris Henderson (Group Manager Waste and Environmental Solutions) |
Governance Support Officer Jennifer Lapham
1 Public Forum
There was no Public Forum.
2 Apologies |
Moved (Cr Kate Wilson/Cr Jim O'Malley): That the Committee:
Accepts the apologies from Mayor Dave Cull, Cr Marie Laufiso, Cr Chris Staynes, Cr Conrad Stedman and Cr Lee Vandervis for absence and Cr Benson-Pope for lateness.
Motion carried (INF/2019/028) |
3 Confirmation of agenda |
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Moved (Cr Kate Wilson/Cr Jim O'Malley): That the Committee:
Confirms the agenda with the following alteration:
In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.
Motion carried (INF/2019/029) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Kate Wilson/Cr Aaron Hawkins): That the Committee:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (INF/2019/030) |
Part A Reports
5 Transport Activity Report for the Quarter Ending 31 March 2019 |
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In a report from Transport an update was provided on Transport operations, maintenance, and capital works, including contracted out services. Cr Benson-Pope entered the meeting at 1.04 pm. |
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The Group Manager Transport spoke to the report and responded to questions.
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Moved (Cr Mike Lord/Cr Rachel Elder): That the Committee:
a) Notes the Transport Activity Report for the Quarter ending 31 March 2019. Motion carried (INF/2019/031) |
6 Waste and Environmental Solutions activity report for the quarter ending 31 March 2019 |
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The Group Manager Waste and Environmental Solutions, Chris Henderson spoke to the report and responded to questions.
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Moved (Cr Kate Wilson/Cr Jim O'Malley):
That the Committee a) Notes the Waste and Environmental Solutions Activity Report for the Quarter ending 31 March 2019. Motion carried (INF/2019/032) |
7 3 Waters Activity Report for the Quarter ending 31 March 2019 |
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In a report from 3 Waters an update was provided on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services. The Group Manager 3 Waters, Tom Dyer, spoke to the report and responded to questions. |
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Moved (Cr Mike Lord/Deputy Chairperson Jim O'Malley): That the Committee:
a) Notes the Three Waters Activity Report for Quarter Three, starting 1 January and ending 31 March 2019. Motion carried (INF/2019/033) |
8 Items for Consideration by the Chairperson |
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Cr Hawkins asked that staff contact the OUSA to work with them on pedestrian crossing requirements in the tertiary precinct. |
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The meeting concluded at 1.46 pm.
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C H A I R P E R S O N
30 July 2019 |
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Planning and Environment Committee
MINUTES
Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, Dunedin on Tuesday 11 June 2019, commencing at 1.42 pm.
PRESENT
Chairperson |
Cr David Benson-Pope |
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Deputy Chairperson |
Cr Damian Newell |
Cr Conrad Stedman |
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Members |
Cr Rachel Elder |
Cr Christine Garey |
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Cr Doug Hall |
Cr Aaron Hawkins |
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Cr Marie Laufiso |
Cr Mike Lord |
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Cr Jim O'Malley |
Cr Lee Vandervis |
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Cr Andrew Whiley |
Cr Kate Wilson |
IN ATTENDANCE |
Sue Bidrose (CEO); Sandy Graham (General Manager City Services); Nicola Pinfold (Group Manager Community and Planning); Adrian Blair (Group Manager Customer and Regulatory Services); Ros MacGill (Manager Compliance Solutions); Simon Pickford (General Manager Community Services); Jessie Wu (Policy Advisor); Neil McLeod (Principal Advisor – Building Solutions); Paul Henderson (Building Solutions Manager); Kathryn Ward (Principal Urban Designer); Richard Saunders (Group Manager Transport); Simon Drew (General Manager Infrastructure Services); Dave Tombs (General Manager Finance and Commercial) |
Governance Support Officer Lauren McDonald
1 Public Forum
1.1 Petition to address Port Pollution
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Cr Hawkins (under Section 16.3 of Standing Orders) presented a petition on behalf of residents concerned about the disruptive vibration and noise from larger ships berthed at Port Chalmers. The petition contained 143 signatures. |
Cr Benson-Pope introduced Port Otago Ltd CEO, Mr Kevin Winders to the meeting and invited him to respond to the noise complaints.
Mr Winders provided background to the cause of the noise complaints by the community and advised that Port Otago Ltd were attempting to meet their obligations. He outlined the steps that had been taken to address the noise complaints, including reducing the number of days in port for the Rio Class ships (from two days to one day). He indicated that a trial of a silencer designed for the on-ship refrigeration generator would occur within the next four months. He advised that the Rio Class of ships were not capable of being ‘cold ironed’ while in port, as per the petition request.
In response to questions from councillors on Port Otago Ltd’s communications to the public on the noise complaints, Mr Winders advised that communications would be provided once agreement was reached with the shipping company (MAERSK) and the insurers, on the noise control mitigation measures for the Rio Class container ships.
The Chair thanked Mr Winders for his attendance and the information provided.
2 Apologies |
Moved (Chairperson David Benson-Pope/Cr Aaron Hawkins): That the Committee:
Accepts the apologies from Mayor Dave Cull and Cr Chris Staynes.
Motion carried (PLA/2019/019) |
3 Confirmation of agenda |
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Moved (Deputy Chairperson Damian Newell/Cr Mike Lord): That the Committee:
Confirms the agenda with the following alteration: In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.
Motion carried (PLA/2019/020) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Chairperson David Benson-Pope/Deputy Chairperson Damian Newell): That the Committee: a) Notes if necessary the Elected Members' Interest Register and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (PLA/2019/021) |
Part A Reports
5 Planning and Environment Non-Financial Activity Report for the Quarter Ended 31 May 2019 |
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The report updated the Second-Generation Plan (2GP) appeals submitted to the Environment Court and the new Building Consents mobility inspection tool. The report also advised the approved grants from the first round of the Dunedin Biodiversity Fund for 2019, and the grants awarded by the Dunedin Heritage Fund. |
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General Manager City Services, Sandy Graham; Group Manager Community and Planning, Nicola Pinfold and General Manager Customer and Regulatory Services, Mr Adrian Blair spoke to the report and responded to questions from councillors.
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Moved (Chairperson David Benson-Pope/Cr Aaron Hawkins): That the Committee: a) Notes the Planning and Environment Non-Financial Activity Report for the Quarter Ended 31 May 2019. Motion carried (PLA/2019/022) |
6 Food Grading Policy Review |
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Ms Ros MacGill, Manager Compliance Solutions spoke to the Corporate Policy and Customer and Regulatory Services report which detailed the review of the Council’s Food Grading Policy 2015. Ms MacGill advised that minor updates were proposed to align Council policy with the Food Act, which took effect on 1 March 2016, and that no changes were proposed to the substance of the policy. |
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Moved (Chairperson David Benson-Pope/Cr Mike Lord): That the Committee: a) Adopts the updated Food Grading Policy 2019. Motion carried (PLA/2019/023) |
7 DCC Submission on the Building System Legislative Reform Programme |
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The Community and Planning and Customer and Regulatory Services report sought approval of a Dunedin City Council (DCC) submission to the Ministry of Business, Innovation and Employment (MBIE) on the Building System Legislative Reform Programme. The reform programme proposed changes to five key areas to improve building laws and address long-standing issues with the building sector. |
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Principal Advisor Building Solutions, Mr McLeod and Building Solutions Manager, Mr Henderson spoke to the report and responded to questions from councillors.
Mr McLeod was requested to include a generic comment about the of use by date materials as a potential future issue to be addressed in the DCC’s submission.
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Moved (Cr Mike Lord/Cr Doug Hall): That the Committee: a) Approves the DCC submission to the Ministry of Business, Innovation and Employment on the Building System Legislative Reform Programme. Motion carried (PLA/2019/024) |
8 Central City Plan: Retail Quarter - George Street Concept Design |
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The City Development and Transport Report outlined the preliminary concept design for George Street, based on the key objectives of the Central City Plan and the universal design best practice of the Global Street Design Guide adopted by Council in 2018 |
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Principal Urban Designer, Ms Kathryn Ward and Group Manager Transport, Mr Richard Saunders presented the preliminary concept design and responded to questions from councillors. The presentation included: · Summary or work completed to date and currently underway for the Central City Plan · Summary of the consultation process with the community and stakeholders · Retail Quarter challenges for George Street (including traffic management, pedestrian movement and climate conditions) · Outline of the design principles · Creating a sense of Place Dunedin/Ōtepoti · Greening the City – benefits to health. · Streets as Places - destination for events · The Heart of the City – where community come together · Shared spaces · Visualisations shown for the streetscape of each block in the Central City Plan (including green spaces, café areas on footpaths, parklets, traffic flow changes). · Improving intersection spaces · Carparking · Timeline - outline from the preliminary/ concept design, developed design, technical design, construction and practical completion (February 2019 through to November 2022) · Activity Plan The presentation concluded with the next steps being outlined including: public life assessment; economic audit; accessibility audit; environment and parking study; ongoing provision of developing concept drawings/visualisations, and the procurement process. Discussion was held on future proofing of the design space, development of shared and ‘green’ spaces, impact on retailers and residents on George Street, public communications, successful redevelopments in other comparable cities in New Zealand and Australia, traffic movement and provision of carparking.
In response to a question on a central city bus loop in relation to the Central City Plan, Mr Saunders advised that a feasibility study would take into account the future design for George Street.
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Moved (Deputy Chairperson Damian Newell/Cr Aaron Hawkins): That the Committee: a) Endorses the preliminary design for the George Street – Central City Plan project b) Notes the Activity Plan being developed by staff to encourage activation of George Street prior to and during the construction period
A Division was called That the Committee Votes by division. For: Crs Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Jim O'Malley, Damian Newell, Conrad Stedman, Andrew Whiley, Kate Wilson and David Benson-Pope (12). Against: Cr Lee Vandervis (1). Abstained: Nil The division was declared CARRIED by 12 votes to 1
Motion carried (PLA/2019/025) |
9 Items for consideration by the Chair |
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The General Manager City Services, Ms Sandy Graham was requested co-ordinate staff responses on the following matters: · An update on the status of the review completed on the commercial use of footpaths ( in relation to George Street for retailers). · An update on the timeline for surface repairs in the Exchange area (courtyard) due to slumping. · Central City Plan design team to consider provision of bike racks within the design. |
The meeting concluded at 4:27pm.
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CHAIRPERSON
Council 30 July 2019 |
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Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Blueskin Library, Harvey Street, Waitati on Wednesday 01 May 2019, commencing at 5.30 pm
PRESENT
Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Geraldine Tait |
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Members |
Mark Brown |
Mandy Mayhem-Bullock |
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Cr Jim O'Malley |
Rose Stringer-Wright |
IN ATTENDANCE |
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Governance Support Officer Rebecca Murray
1 Public Forum
1.1 Public Forum - John Ransley
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John Ransley, a local resident, spoke of his concerns about an unregulated and unsecured rifle range on Miller Road (off Waitati Valley Road). He presented a written submission and asked the Board to investigate what could be done to have this place closed down for firearms use. He was also concerned about lead contamination finding its way into Blueskin Bay via Semple Creek and Waitati River. The Board Chairman and Cr. O’Malley advised that they would check out all aspects of Mr Ransley’s concerns. Paul Smale from Forest & Bird also attended with Mr Ransley and provided some clarity about the ownership of the land in question. |
1.2 Public Forum - Diana Struthers
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Diana Struthers, a member of the Waitati Beach Reserve Society Inc. spoke of the Society’s desire to have better signage to provide clarity for visitors about what is, and is not, permitted in the area around Doctors Point Beach. The Board Chairman advised that this is an issue being discussed by the Reserves & Beaches Bylaw Working Group, of which he is a member. He offered to meet with the Society to bring them up to date with progress on the issue. The Society will be holding 100th Birthday celebrations towards the end of the year.
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2 Apologies |
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Moved (Mark Brown/Mandy Mayhem-Bullock): That the Board: Accepts the apology from Richard Russell. Motion carried (WC/2019/024) |
3 Confirmation of agenda |
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Moved (Mark Brown/Mandy Mayhem-Bullock): That the Board:
Confirms the agenda without addition or alteration
Motion carried (WC/2019/025) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Mandy Mayhem-Bullock declared an interest in Blueskin News Committee as a member.
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Moved (Geraldine Tait/Cr Jim O'Malley): That the Board:
a) Amends the Elected Members' Interest Register. b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (WC/2019/026) |
5 Confirmation of Minutes
5.1 Waikouaiti Coast Community Board meeting - 13 March 2019 |
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Moved (Geraldine Tait/Cr Jim O'Malley): That the Board:
Confirms the Waikouaiti Coast Community Board meeting held on 13 March 2019 as a correct record.
Motion carried (WC/2019/027) |
Part A Reports
6 Update on Policing Matters |
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The Area Commander Otago Coastal, Inspector Matenga (Marty) Gray, was in attendance to provide an update on Policing matters in the north coast area. He was very interested in the remarks made by John Ransley and advised that he would look into the issue. He gave a broad description of how the police prioritise items and advised that, while crime in general is not a big issue in the area, driving habits on the highway between Dunedin and Oamaru are a cause for concern. Police resources were deployed accordingly. He provided an update on the fatal attack on the small horse in Waitati. Police were waiting for some evidential test results to come back, but this process had been slowed by the recent tragic events in Christchurch. He advised that Senior Constable Lesley Eason from the Waikouaiti Station was unwell and her position is being covered by Constable Olivia Winbush from Oamaru. |
7 Update on Bus Services and Bus Shelters |
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Julian Phillips from the Otago Regional Council was in attendance to discuss the provision of bus shelters in the area and bus services in general. He agreed to look into improving the bus shelter in Fell Street, Waikouaiti; providing a bus shelter in the area of the general store in Karitane; providing a safe and practicable solution for bus stops and shelters on the main highway by the entrance to Hawkesbury. There was discussion regarding bus services, both for school children and for the general public and how the Board could advocate for more frequent services. |
8 Waikouaiti Coast Community Board Action List |
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A report provided an update to the Waikouaiti Coast Community Board on their Action List, which included: · Waikouaiti Wastewater Treatment Plant - maintenance of the spray area. The Board requests some definitive information regarding the maintenance of this area. · Sourcing water for firefighting at Michies Crossing and Warrington - the Board requests definitive information about the timeline for implementing this. · Coastal Erosion/Karitane Spit - the Board discussed the emailed report provided by Coastal Specialist and agreed that Option 3 would be their preferred option. · Waikouaiti planting project along Matanaka Drive in Waikouaiti - Mark Brown provided an update regarding the project. Questions were asked ; a) Has funding been provided for the Maintenance of the Matariki trees which have been planted, and for the 1500 extrees still to be planted? b) Can the Government’s ‘Billion Tree Fund’ provide some funding for this project? · Waitati Public Toilet - the Chairman advised that a revised Building Consent had been approved for the toilet facility, now that the entrance will be at the northern end. It is hoped to have the facility complete before the end of June. · Overhanging vegetation on roads and footpaths - disappointment was expressed that no definitive information has been provided regarding the programme for having this work carried out. · Bus Services - there was discussion with Julian Philips from ORC who attended the meeting regarding the process for advocating for improved bus services in the North Coast Area. · Shortcut Road - it was noted that work has not yet started on sealing the road, and that corrugations on the upper part of the road were becoming problematic again. · Condition of Coast Road between Warrington and Karitane - it was noted that recent remedial work had improved the condition of the road where recent sharp bumps had appeared. Sealing of the large slump area south of Puketeraki Lookout has not yet been completed. · Waikouaiti Transfer Centre - concern was expressed about the delays with this project. Cr. O’Malley suggested that he and the Chairman meet with the General Manager Infrastructure to discuss the matter. · Truby King Recreation Reserve - Ashley Reid (Parks & Reserves) had advised that the review of the Management Plan will be advertised shortly. Geraldine Tait and Rose Stringer-Wright will be invited to the next Seacliff committee meeting to discuss feedback. · Reserves & Beaches Bylaw - the Chairman advised that the working party is scheduled to meet monthly to establish the best signage methods for reserves and beaches. · Freedom Camping - the Thomas Burns Freedom Camping area trial concluded at the end of April. It was agreed that this has been a success. The Board would like to see it repeated next season, and also add other sites within the wider city area - with a preference expressed for the parking area between Ward Street and St. Andrews Street railway crossing. Warrington freedom camping area will remain open for the time being. Visitor numbers are being monitored daily. · Blueskin Recreational Access Group (BRAG) - Mark Brown requested that a letter from the Board should be sent to Nathan Parker of BRAG to seek clarification of comments which appeared in the recent edition of Blueskin News. · Bus shelters & Bus Stops in Waikouaiti and Karitane - the Chairman will liaise with Julian Phillips from ORC Regarding this. The Board would like the following topics added to the Action List: a) Report from Transportation and 3 Waters to alleviate concerns about increase in Warrington population with the current and imminent construction of more than thirty new houses. b) Contact NZTA regarding poor tree maintenance along SH1 between Waikouaiti and Dunedin. c) Liaise with ORC and NZTA regarding bus shelters and bus stops on SH1 by Hawksbury Village d) Have Parks & Recreation include Doctors Point Beach as site for DCC signage |
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Moved (Alasdair Morrison/Mark Brown): That the Board:
a) Amends the Action List as appropriate. Motion carried (WC/2019/028) |
9 Funding Applications |
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Two funding applications were received for the Board’s consideration, as follows: The Hawksbury Lagoon Inc requested $570.00 to assist with the purchase of tree guards and bamboo stakes supplies for planting days. POWA (Progress of Waikouaiti Area) was wishing to distribute an annual Information, Services and Amenities Directory with the POWA newsletter. It was seeking funding of $622.61.
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Moved (Geraldine Tait/Cr Jim O'Malley): That the Board:
a) Approves the funding application from the Hawksbury Lagoon Inc for $400.00 towards the purchase of tree guards and bamboo stakes supplies for planting days. b) Assistance offered by Mark Brown on technical support. Motion carried (WC/2019/029)
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Moved (Geraldine Tait/Cr Jim O'Malley): That the Board: a) Lays the funding application on the table for $622.61 from POWA (Progress of Waikouaiti Area) with more information being sought to support the application. Motion carried (WC/2019/030) |
10 Governance Support Officer's Report |
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In a report from the Governance Support Officer, an update was provided on matters of interest, including: a) Project Fund. b) DCC Property Community Halls. c) Karitane Bowling Club Funding Report. |
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Moved (Geraldine Tait/Mark Brown): That the Board:
a) Notes the Governance Support Officer’s Report. b) Notes the DCC Property Community Halls Update. c) Notes the funding report received from Karitane Bowling Club. d) Retrospectively approves the payment of $103.50 for the flowers sent to Mandy Mayhem-Bullock. Motion carried (WC/2019/031) |
11 Board Updates |
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An update was provided on activities, which included: Keep Dunedin Beautiful (KDB) Mandy Mayhem-Bullock (Board Representative) provided a verbal update. A suggestion was made that Kati Huirapa Ecotours could be nominated for an award.
Community Board Conference Mandy Mayhem-Bullock provided a written report on her attendance at the Community Boards Conference in New Plymouth in April. She felt that it was most worthwhile.
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Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board:
a) Notes the report. Motion carried (WC/2019/032) |
12 Chairperson's Report |
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The Chairperson provided a verbal update at the meeting of topics which had been discussed with the Action List.
An email had been received from the Remuneration Authority (via Team Leader Civic) about a proposed Childcare Allowance Policy.
Non-attendance of DCC Staff at Board meeting was discussed. The Chairman discussed his meeting with the CEO and Team Leader Civic, and his email correspondence with Team Leader Civic. Board members do not agree with the DCC position on this.
The Chairman discussed a letter he had received from Stephanie McConnon regarding her somewhat negative impressions of attending the previous Board Meeting in support of a funding application.
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Moved (Alasdair Morrison/Mark Brown): That the Board:
a) Notes the report Motion carried (WC/2019/033)
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Moved (Geraldine Tait/Rose Stringer-Wright): That the Board: a) Supports the proposed Remuneration Authority’s Childcare Allowance Policy. Motion carried (WC/2019/034) |
13 Council Activities |
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Councillor Jim O'Malley gave a general update of happenings within Council and gave some detail about the Waikouaiti Landfill delay issue. He suggested that he and the Chairman seek a meeting with Simon Drew to discuss this. He suggested that Mark Brown and Brendan Flack from Kati Huirapa should seek a meeting with Sandy Graham to discuss the possibility of obtaining some funding from the Government’s Billion Trees Project. |
14 Items for Consideration by the Chair |
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There were no items for consideration. |
The meeting concluded at 7.46 pm.
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CHAIRPERSON
30 July 2019 |
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Strath Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 02 May 2019, commencing at 2.00 pm.
PRESENT
Chairperson |
Barry Williams |
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Deputy Chairperson |
Joan Wilson |
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Members |
Norma Emerson |
David Frew |
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Cr Mike Lord |
Mr Mark O'Neill |
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Jacinta Stevenson |
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IN ATTENDANCE |
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Governance Support Officer Sharon Bodeker
1 Public Forum
1.1 Public Forum - Patricia Bosshard
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Patricia Bosshard requested that minutes and agendas be made available in Maggies Store. She advised they are currently available in the post shop but no one reads them. She would also like the Board meetings to be advertised in the Taieri Pet. Ms Bosshard also commented on waste disposal and asked the Board to send a strong message to LGNZ and the DCC requesting that sustainable and ethical solutions need to be found for waste disposal. She advised that burying waste in the ground has to change. |
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1.2 Public Forum – Mike Gerraty
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Mike Gerraty spoke about the proposed Diatomite mine. He was concerned about the possibility of silicon dust coming from the mine. He advised that Diatoms are microscopic, and absorb silicon out of the ocean, which creates a fine encasement around them. He advised that he is concerned with the structure and basis of diatomite and need to be cautious of possibility of silicon dust. |
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2 Apologies |
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There were no apologies. |
3 Confirmation of agenda |
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Moved (Joan Wilson/Mike Lord): That the Board:
Confirms the agenda without addition or alteration
Motion carried (STCB/2019/012) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Mike Lord/Mark O'Neill): That the Board:
a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. Motion carried (STCB/2019/013) |
5 Confirmation of Minutes
5.1 Strath Taieri Community Board meeting - 14 March 2019 |
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Moved (David Frew/Norma Emerson): That the Board:
Confirms the minutes of the Strath Taieri Community Board meeting held on 14 March 2019 as a correct record.
Motion carried (STCB/2019/014) |
Part A Reports
6 Emergency Response Plan |
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Discussion took place on the communities Emergency Response Plan and associated matters. The Chairperson invited Patricia Bosshard to participate in the discussion.
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The Chairperson advised that the Police and Fire Service have many resources available if needed in an emergency. They have a confidential list of equipment that is held by people and businesses and can be used if required in an emergency. Comment was made that this list should be updated.
Ms Bosshard commented that information needs to be provided to the community on what to do in an emergency and how to prepare for an emergency ie solar phone charges, install water tanks etc.
Members commented that being a rural community people are used to looking after themselves, and that they will also get help from Civil Defence as required and that it would be expensive to put in a local water scheme.
It was agreed that Paul Allen, Emergency Management Officer, would be invited to attend the next meeting to discuss the emergency response plan.
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7 Funding Applications |
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Consideration was given to the funding applications from the Middlemarch Sports Pavilion and the Strath Taieri Hockey Club. |
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Moved (Joan Wilson/Norma Emerson): That the Board:
a) Approves funding of $1,200.00 to the Middlemarch Sports Pavilion for the replacement of a treadmill. b) Approves funding of $500,00 to the Strath Taieri Hockey Club for equipment for the hockey team. . Motion carried (STCB/2019/015) |
8 Governance Support Officers Report |
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The Governance Support Officer provided an update on activities relevant to the Board area including:: · Project Fund · Action List |
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A discussion took place on the action list with a number of changes being made.
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Moved (Norma Emerson/David Frew): That the Board:
a) Notes the Governance Support Officers Report. b) Amends the Action List as appropriate. Motion carried (STCB/2019/016) |
9 Chairperson's Report |
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The Chairperson provided update on following matters: · FYI Booklet – that is was not cost effective. · Taieri Times Community Board input article will be having a weekly article from the local community boards Each article should be around 300 – 400 words. The dates for publications are: · 23 May 2019 – Barry Williams · 4 July 2019 – Norma Emerson · 15 August 2019 – Mark O’Neill · 26 September – Jacinta Stevenson Articles are required the week before the publication date.
· Roading – The roads are in a rough condition with the school bus having to travel at 10 km per hour. There is an issue with the contractors. There are problems on Huntly Road, Murray’s Road, Moonlight Road (recently graded but signs from prior wash out still up), Mason Road, Garthmyle Road and 4 Mile Road, which is down to rock. · Bridges – The Chair had meet with Council staff and Cr Wilson to discuss the Bridges in the area. There is a possibility of lowering the road on Shepards Creek 6 Mile Bridge and staff were reviewing three other bridges. · Level of Service is shocking. It has been 6 months since the November flood and there are still cones out, and the work has not been done. Weed spraying has been done but the quality was poor. · Wifi HotSpots – Norma Emerson provided an update and advised that there is a problem with Chorus and VDSL. She is not sure why Chorus will not allow VDSL as it is available in Middlemarch. |
10 Council Activities |
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Cr Mike Lord provided an update on activities including the Annual Plan Hearings, Local Body elections and the Capital Expenditure programme. He commented that spending is looking good against the budgets. |
11 Notification of Agenda Items for Consideration by the Chairperson |
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There were no items notified. |
The meeting concluded at 4.18 pm. .
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C H A I P E R S O N
30 July 2019 |
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Mosgiel-Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 08 May 2019, commencing at 12.00 noon
PRESENT
Chairperson |
Sarah Davie-Nitis |
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Deputy Chairperson |
Joy Davis
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Members |
Phillipa Bain |
Martin Dillon |
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Dean McAlwee |
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IN ATTENDANCE |
Tracey Saunders (Chief Information Officer) |
Governance Support Officer Wendy Collard
1 Public Forum
1.1 Encouraging Safety Project
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On behalf of Neighbourhood Watch, Jacqui Hyde provided an update on the Encouraging Safety Project which included Neighbours Day, Scam Savvy workshop; and training day for neighbourhood support street contacts. Ms Hyde responded to questions. |
1.2 Evan Sadler
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Evan Sadler raised concerns regarding fluoridation of the Mosgiel water supply and requested that the Board lobby Council to provide a place for residents to be able to source non-fluoridated water; and a referendum for Mosgiel residents to be undertaken on whether they wanted fluoride in their water. |
1.3 AOK Wanderers
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On behalf of the AOK Wanderers, John Fridd tabled and raised safety concerns about protruding tree roots along a section of the Silverstream Track at Peter Johnstone Park. Mr Fridd responded to questions. |
2 Apologies |
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Moved (Sarah Davie-Nitis/Phillipa Bain): That the Board:
Accepts the apologies from Maurice Prendergast and Councillor Mike Lord.
Motion carried (MTCB/2019/036) |
3 Confirmation of agenda |
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Moved (Dean McAlwee/Martin Dillon): That the Board:
Confirms the agenda with the deletion of item 12 – Council Activities
Motion carried (MTCB/2019/037) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Joy Davis and Martin Dillon provided an update to their interest register.
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Moved (Sarah Davie-Nitis/Dean McAlwee): That the Board:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (MTCB/2019/038) |
5 Confirmation of Minutes
5.1 Mosgiel-Taieri Community Board meeting - 20 March 2019 |
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Moved (Dean McAlwee/Martin Dillon): That the Board:
Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 20 March 2019 as a correct record.
Motion carried (MTCB/2019/039) |
Part A Reports
6 Mosgiel-Taieri Community Board Action List Report |
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A report from Civic provided an update to the Mosgiel-Taieri Community Board on its Action List which included: Parks and Recreation Memorial Park Revitalisation Project. It was agreed that Tracey Saunders would investigate the significance of the brick wall by the Mosgiel Library. Transport Centre Road Remedial Work. The Board has requested that staff conduct an audit of the remedial work. Wickliffe Street Roundabout. The Board has requested that staff review the alignment of the roundabout as vehicles entering it from Church Street west have obstructed line of site due to a fence. Vehicles had to enter the roundabout to be able to see on-coming traffic. Wickliffe Street. Reinstatement of the centre line was requested. Mobility Parking. The Board would like staff to investigate the possibility of installing a mobility park in Glasgow Street near BNZ. |
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Moved (Phillipa Bain/Dean McAlwee): That the Board:
a) Amends the Action List as appropriate. Motion carried (MTCB/2019/040) |
7 Mosgiel-Taieri Community Board - Community Plan |
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A report from the Chairperson provided a copy of the section of the Mosgiel-Taieri Community Board’s Annual Plan 2019/20 for the Board’s review. There was discussion on the minor changes required to the Board’s Annual Plan 2019/20 which included the inclusion of the planter boxes, digitisation of the Taieri Herald/Times and installation of new rubbish bins. It was agreed that the distribution from the Discretionary Fund to the Board Initiated Projects and Community Grants would be discussed to their meeting to be held on 14 August 2019. |
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Moved (Sarah Davie-Nitis/Joy Davis): That the Board:
a) Adopts the Mosgiel-Taieri Community Board Annual Plan 2019/20 being section 7.3 of the Mosgiel-Taieri Community Long Term Plan. Motion carried (MTCB/2019/041) |
8 Governance Support Officer's Report |
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A report from Civic provided an update on activities relevant to the Board's area including: a) Project Fund
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Moved (Sarah Davie-Nitis/Dean McAlwee): That the Board:
a) Notes the Governance Support Officer's Report. Motion carried (MTCB/2019/042) |
9 Chairperson's Report |
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A report from the Chairperson provided an update on matters of interest since the previous meeting. |
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Moved (Sarah Davie-Nitis/Phillipa Bain): That the Board:
a) Notes the Chairperson's report. Motion carried (MTCB/2019/043) |
10 Board Projects |
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1 Grants Update It was noted that funds had been distributed and notifications had been made.
2 Pride in our Place a) Silverstream Valley Planting Project – Sarah Davie- Nitis advised that the planning for the project was underway.
b) Murray Street Picnic Table – It was agreed that Joy Davis would contact the Taieri Blokes Shed to arrange the construction of the picnic table.
e) Pride in our Place 2019 – Has been completed.
3 The Taieri Heritage Schools Project Sarah Davie-Nitis advised that she has been in discussions with the local schools regarding the format for this.
4 Memorial Park Revitalisation Delayed pending ‘Reserve Management Plan’ with perhaps change to the plan for Memorial Park and surrounds.
5 Safe Pedestrian and Cycle accessways A workshop with staff would be held on Thursday, 30 May 2019.
6 Celebrating Local Excellence on the Taieri Project There was discussion on a possible “Walk of Fame” for the celebration of the inductees for the “Celebrating Excellence Mosgiel-Taieri”.
7 Mosgiel and Taieri Emergency Response Group Activities Sarah Davie-Nitis advised that the next meeting was being held in June 2019.
8 The Taieri Heritage Arts Trail It was noted that the planning for the project was underway.
9 Beautification (Planter Boxes) This had been discussed as part of the Board’s Community Plan.
10 Playgrounds Brochure It was noted that the project delayed to next financial year, pending new aerial photos of the area.
11 Digitisation of the Taieri Herald Martin Dillon advised that the project was underway.
12 Relocate and update “Elected Members’ Honour Board” Martin Dillon advised that the project was underway.
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Moved (Martin Dillon/Joy Davis): That the Board:
a) Notes the updates. Motion carried (MTCB/2019/044) |
11 Board Updates |
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Board members provided updates on activities which included: 1 Keep Dunedin Beautiful (KDB) Phillipa Bain provided an update on the upcoming awards. Ms Bain requested that members distribute the information to their networks.
2 Mosgiel Coronation Hall No update.
3 Mosgiel Business Association Sarah Davie-Nitis (Board representative to the Committee) advised that the Mosgiel Business Association would be holding three events throughout the year.
4 Mosgiel Aquatic Project Team Martin Dillon advised that the first meeting had been held.
5 Festival of the Plain Sarah Davie-Nitis provided an update on the Festival of the Plain AGM.
6 Communications and Engagement Activities
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Moved Joy Davis/Phillipa Bain): That the Board:
a) Notes the updates. Motion carried (MTCB/2019/045) |
12 Council Activities |
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Councillor Mike Lord was an apology for the meeting.
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13 Items for consideration by the Chair |
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There were no items notified
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The meeting concluded at 1.54 pm.
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CHAIRPERSON
30 July 2019 |
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West Harbour Community Board
MINUTES
Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 8 May 2019, commencing at 5.30 pm
PRESENT
Chairperson |
Steve Walker |
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Deputy Chairperson |
Trevor Johnson |
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Members |
Francisca Griffin |
Cr Aaron Hawkins |
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Ryan Jones |
Ange McErlane |
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IN ATTENDANCE |
Kristy Rusher (Chief Legal Officer) |
Governance Support Officer Jennifer Lapham
1 Public Forum
1.1 Public Forum - Stu Debenhem
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Stu Debenhem spoke on his concerns about the public using the private walking track by Currie Court. He advised that the public track was not maintained and he had spoken to Council staff who were investigating the matter. He also commented that the land was owned by the Council and not Kiwi Rail. He advised that the main issues are the lighting and sealing of the walkway and the overgrown bush midway up the track. He sought the Board’s assistance to get the matter resolved. During the discussion Cr Hawkins entered the meeting at 5.36 pm and Francisca Griffin entered the meeting at 5.37 pm |
1.1 Public Forum – Bill Brown
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Bill Brown spoke to the Board regarding the Sims Building. He tabled photos of the architecture in the building and advised that it was the last building of the Port’s maritime history. He advised that he was seeking a letter of support to ensure the reuse and restoration of the building. In response to a question he advised that he believed the lack of the roof was having an impact on the deterioration of the building. He also advised that his offer relating to the building was still on the table. |
2 Apologies |
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Apologies were received from Cr Hawkins and Francisca Griffin for lateness and Jan Tucker for absence. |
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Moved (Steve Walker/Ange McErlane): That the Board: Accepts the apologies from Cr Hawkins and Francisca Griffin for lateness and Jan Tucker for absence.
Motion carried (WHCB/2019/021) |
3 Confirmation of agenda |
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Moved (Steve Walker/Trevor Johnson): That the Board:
Confirms the agenda with the addition of a discussion on the request for a letter of support for the Sims Building.
Motion carried (WHCB/2019/022) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Steve Walker/Aaron Hawkins): That the Board:
a) Notes the Elected Members' Interest Register A; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (WHCB/2019/023) |
5 Confirmation of Minutes
5.1 West Harbour Community Board meeting - 20 March 2019 |
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Moved (Steve Walker/Ryan Jones): That the Board:
Confirms the minutes of the West Harbour Community Board meeting held on 20 March 2019 as a correct record.
Motion carried (WHCB/2019/024) |
Part A Reports
6 Project Fund |
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The Chairperson withdrew from the discussion on the application from the Port Chalmers Kindergarten as he was a member of the Orokonui Ecosanctuary. The Deputy Chairperson, Trevor Johnson chaired the meeting for this item. Consideration was given to an application from the Port Chalmers Kindergarten for $400 towards the Orokonui Eco Warriors learning programme. In discussing the application it was commented that this seemed to be a programme part of normal curriculum activity of the school and this should be funded via the Ministry of Education.
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Moved (Aaron Hawkins/Trevor Johnson): That the Board:
a) Declines the application from the Port Chalmers Kindergarten. Motion carried (WHCB/2019/025)
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The report back from the Pioneer Opportunities and Resources Trust was also considered.
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Moved (Steve Walker/Trevor Johnson): That the Board: a) Notes the report back from the Pioneer Opportunities and Resources Trust Motion carried (WHCB/2019/026)
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It was noted that a small function would be held for the recipients of the community awards.
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Moved (Steve Walker/Trevor Johnson): That the Board: a) Allocates up to $100 for the Community Award function.
Motion carried (WHCB/2019/027) |
7 Governance Support Officers Report |
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In a report the Governance Support Officer provided an update on activities relevant to the Board area including: · Project Fund · Correspondence · Action List
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Consideration was given to the correspondence received and the letters from the Aramoana League were noted. In relation to the Aramoana Road Forum, Cr Hawkins advised that the feedback would be used to inform the Infrastructure Strategy which would be considered as part of the next 10 Year Plan.
It was agreed that the matters raised by Neale McMillan were operational and the letter should be referred to the Group Manager Transport.
A discussion took place on the Sims Building and concern was expressed that the building was deteriorating as a result of the removal of the roof. It was agreed that the Board would seek assurance regarding the current condition of the building and if deterioration was occurring what steps were being undertaken to prevent this.
Consideration was given to the Action list with a number of amendments being made.
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Moved (Steve Walker/Trevor Johnson): That the Board:
a) Notes the Governance Support Officers Report; b) Amends the Action List as appropriate Motion carried (WHCB/2019/028) |
8 Board Representation and Areas of Responsibility |
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a) Port Environment Liaison Committee
Ange McErlane provided an update of the meeting of the Port Environment Liaison Committee and in particular commented on the issue of the noise from the ships. It was agreed that the Board, via their representative (Ange McErlane) if they could receive a copy of the agenda and reports to be sent to the members so they had the opportunity to read the reports.
b) Ravensdown Community Liaison Group
Trevor Johnson advised that the former Humes pipe building has been removed and there was now a wood merchant operating on the site, which was creating some noise issues. He also advised that Ravensdown had stated that at this stage they had no plans to develop Moller Park.
c) Keep Dunedin Beautiful
Steve Walker advised that meeting had been cancelled due to a lack of a quorum.
d) Communications/Facebook
Ryan Jones commented that advertising had taken place relating to the Community Awards and there had been one message relating to a funding application.
e) West Harbour Beautification Trust
Steve Walker advised that there had been no action since the previous meeting.
f) Policing Issues
No report due to Jan Tucker’s absence.
g) Vision Port Chalmers – Jan Tucker
No report due to Jan Tucker’s absence
h) Access Radio
Francisca Griffin advised that the programme was being held on 14 May and she will discuss the Community Board Conference.
i) Community Board Conference update Ryan Jones and Francsica Griffin provided an update on the Community Board Conference. Ryan Jones commented on the organisation of the conference and the number that had attended. He advised that it was a successful conference with a lot of positive feedback. Francsica Griffin gave an overview on her experience as an attendee and advised that she found it extremely worthwhile. j) Community Awards To be discussed later in the meeting. k) Albertson Avenue Beautification Project Francisca Griffin advised that the fruit trees are looking good and a working bee will be held on 19 May at 11 am. |
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9 Notice of Motion - Port Otago |
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In accordance with Standing Order 23.1 of the West Harbour Community Board Standing Orders, a Notice of Motion was received from Councillor Aaron Hawkins. The Notice of Motion related to the noise issues at Port Otago Ltd. Councillor Hawkins spoke to the Notice of Motion. |
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Moved (Aaron Hawkins/Steve Walker): That the Board:
a) Receives the Notice of Motion. b) Recognises i) the vital role Port Otago plays in both the West Harbour and wider regional economy ii) that some noise should be anticipated by residents adjacent to a work port; and iii) that the frequency, intensity and geographic spread of adverse amenity effects have increased with the arrival of the Rio class ships. c) Works with Port Otago; local and central government; and other relevant agencies to: i) Mitigate the effects outlined in 1 (iii) where possible in the short term; and ii) Develop a longer term strategy for powering container ships in a manner that significantly reduces both their environmental and amenity impacts. Division That Board voted by division
For: Steve Walker, Francisca Griffin, Aaron Hawkins and Ryan Jones (4). Against: Trevor Johnson and Ange McErlane (2).
The division was declared CARRIED by 4 votes to 2
Motion carried (WHCB/2019/029) |
10 Chairperson's Report |
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The Chairperson provided an update on matters of interest including: · Flagstaff Work being undertaken by Port Otago · Cigarette Butts – the Keep Dunedin Beautiful Co-ordinator was looking at options for this issue. · Cycle/walkway completion – NZTA were currently working with Kiwi Rail to resolve land access issues.
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Moved (Steve Walker/Trevor Johnson): That the Board: a) Notes the report.
Motion carried (WHCB/2019/030) |
11 Council Activities |
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Cr Hawkins provided an update on matters of interest including the Annual Plan Hearings, Waste Futures project and the Central City Plan. |
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Moved (Aaron Hawkins/Ryan Jones): That the Board: a) Notes the report. Motion carried (WHCB/2019/031) |
12 Items for Consideration by the Chair |
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An update on the condition of the Sims Building was requested for the next meeting.
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a) Resolution to exclude the public |
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b) Moved (Steve Walker/Aaron Hawkins): c) That the Board: d) e) Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely: f)
g) This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item. h) i) Motion carried (WHCB/2019/032) |
The meeting went into non-public at 6.50 pm
The meeting concluded at 6.59 pm.
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C H A I R P E R S O N
30 July 2019 |
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Saddle Hill Community Board
MINUTES
Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Fairfield Community Hall, Fairplay Street, Dunedin on Thursday 09 May 2019, commencing at 3.30 pm
PRESENT
Chairperson |
Scott Weatherall |
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Deputy Chairperson |
Leanne Stenhouse
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Members |
Peter Gouverneur |
Christina McBratney |
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Keith McFadyen |
Paul Weir |
IN ATTENDANCE |
David Bainbridge (Group Manager Property Services) |
Governance Support Officer Lynne Adamson
1 Public Forum
1.1 Public Forum - Funding Application
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Jonathan Usher and Rebecca Guest spoke to the funding application from the Chain Hills Community Trapping Project Group. Mr Usher and Ms Guest provided background information on the group and their goal to make Chain Hills pest and predator free to enable a more eco friendly area and allow the reintroduction of threatened species like the South Island Robin. |
2 Apologies |
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Moved (Scott Weatherall/Leanne Stenhouse): That the Board: Accept the apology from Cr Conrad Stedman. Motion carried (SHCB/2019/021) |
3 Confirmation of agenda |
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Moved (Scott Weatherall/Paul Weir): That the Board:
Confirms the agenda with the following alteration:
That Item 7 – Youth Ambassador Award Funding Applications be taken before Item 6 - Greater Green Island Update to allow the students to leave the meeting following consideration of that item.
Motion carried (SHCB/2019/022) |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Scott Weatherall/Peter Gouverneur): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (SHCB/2019/023) |
5 Confirmation of Minutes
5.1 Saddle Hill Community Board meeting - 21 March 2019 |
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Moved (Chairperson Scott Weatherall/Member Peter Gouverneur): That the Board:
Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 21 March 2019 as a correct record.
Motion carried (SHCB/2019/024) |
Reports
7 Youth Ambassador Award Funding Applications |
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The following applicants for the Youth Ambassador Award presented their applications to the Board for consideration later in the meeting: - Molly Newell – Molly advised that she had begun playing table tennis at the age of 10 following encouragement from her family. She had gained a love for the sport and trained five times a week. Molly had been selected as part of a New Zealand Table Tennis Development team to travel to Australia for the Australasian Junior Championships and explained that the funding would help assist with cost of the trip. - Jordan Summers – Jordan advised that she had been swimming since the age of two and a half and swimming competitively from the age of 9. She commented that she was passionate about her swimming and trained twice a day, five days a week. Jordan was a member of the Taieri Swim Club and had represented Taieri for 7 years. Jordan has taught swimming for the past two seasons as a volunteer coach which she will continue. She has attended national meets and had qualified for 7 events in the NZ Opens in Auckland. Jordan commented that the assistance received would support her travel and associated costs to attend the NZ Opens. |
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The Chair thanked Molly and Jordan for their presentations and congratulated them both on their achievements. He advised that they would be phoned with the results later in the evening.
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6 Greater Green Island |
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The Greater Green Island Community Worker (Amanda Reid) attended the meeting and provided an update on activities and projects of the Greater Green Island Network. |
8 Funding Applications |
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A report from Civic advised that there had been two funding applications received for consideration by the Board. The Island Park Golf Club Inc requested $620.00 for the relocation of a defibrillator outside the clubrooms. The Chain Hills Community Trapping Project requested $2,000.00 towards the reduction of pest animals that would threaten the South Island Robin along Chain Hills. |
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Moved (Keith McFadyen/Leanne Stenhouse): That the Board:
a) Approves the funding application for $620.00 from the Island Park Golf Club for the relocation of the defibrillator. Motion carried (SHCB/2019/025) |
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Moved (Scott Weatherall/Leanne Stenhouse): That the Board: a) Approves the funding application for $2,000 from the Chain Hills Community Trapping Project towards the reduction of pest animals along Chain Hills. Motion carried (SHCB/2019/026) |
9 Saddle Hill Community Board Action List |
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A report from Civic appended updated Action Lists. |
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The Board requested the following updates/requests be included in the Action List:
Delta Drive Park – Residents had requested a concrete pad and basketball hoop be installed at the park as there was nowhere to bounce a ball. The Board were in agreement that this could be a project they may provide funding for and requested costs from staff.
Saddle Hill Road – Residents had complained about the increase in trucks using Saddle Hill Road and the Board requested that the installation of safety signs advising of pedestrians be considered.
Scroggs Hill Road/Brighton Road Intersection – members of Aged Concern had commented on issues with visibility with vegetation when turning into Scroggs Hill Road. The Board would like the road safety team provide an assessment of the corner and include future requirements e.g. regular cutting of vegetation in the assessment.
SH1 – Law Road Intersection – there are safety issues with motorists turning right into Law Road. The Board would like the road safety team to do an assessment on the intersection.
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Moved (Keith McFadyen/ Leanne Stenhouse): That the Board:
a) Amends the Action Lists as appropriate. Motion carried (SHCB/2019/027) |
10 Governance Support Officer's Report |
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This report is to inform the Saddle Hill Community Board of activities relevant to the Board area including: a) Discretionary Fund
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Moved (Paul Weir/Christina McBratney): That the Board:
a) Notes the Governance Support Officer’s Report. Motion carried (SHCB/2019/028) |
11 Board Updates and Projects |
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Board members will provide updates on activities including: - Keep Dunedin Beautiful – there had been no meeting held due to lack of a quorum. - OAR Radio – The next slot for the Board was scheduled for Tuesday 28 May 2019 at 9.10 am. The Chair sought interest in presenting at this slot. - Community Meetings - Toy Box Project – Brighton Beach – The toy box would be stored for the winter months. Members to source an appropriate location. - Community Pantries - Civil Defence/Community Response Planning – there was an update on the table top exercise undertaken recently and the need for clarity with roles. The local Fire Brigade have requested another exercise with a different scenario. - Submissions - Long Term Plan – Community Engagement Plan - Community Volunteer Event - Coastal Dune Regeneration Programme – it was noted that a project plan would be developed to cover the area from Braids Hill Reserve North to the Ocean View Freedom Camping Reserve, however final stages were approximately 12 months away at which time a working bee for planting would be undertaken.
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- Youth Ambassador Award – the Board gave consideration to the applications for the Youth Ambassador Award. It was agreed that both candidates were of a high calibre and should be supported.
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Moved (Christina McBratney/Paul Weir): That the Board:
a) Awards the Youth Ambassador Scholarship to Molly Newell. b) Approves the Youth Ambassador Scholarship payment of $1,000.00 to Molly Newell. c) Recognises the work and approves the payment of $600.00 to Jordan Summers. Motion carried (SHCB/2019/029) |
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There was a discussion on suitable board projects to utilise the remainder of the discretionary fund. Suggestions included:
- Payment for a half court and basketball hoop for the Delta Drive playground. - Patch repairs on the court at the Fairplay Street reserve. Following discussion it was agreed that the funds be used to repair the surface on the court at the Fairplay Street playground reserve. Fulton Hogan would be approached to discuss the project and advised of the funding available.
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Moved (Scott Weatherall/ Peter Gouverneur): That the Board: a) Approves the payment of $2,600 to Fulton Hogan for the repairs to the Fairplay Street reserve court.
Motion carried (SHCB/2019/030) |
12 Chairperson's Report |
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The Chairperson (Scott Weatherall) will provide a verbal update on matters of interest which included: - Dogs on Beach - Brighton Road – road sealing - Westwood sewer project – the installation of a pedestrian safe section on the side of the road that would allow cars to park aswell as a safe walkway. - Appreciation Evening – the Chair thanked members for the recent appreciation evening for community volunteers. - The Star – The Chair advised that he had contacted the Star to request that home deliveries of the Star be provided to the Ocean View community. The Star declined the request but advised copies would be provided to the Turning Tides Fish and Chip shop for local residents. - The Chair thanked everyone for their continual work in support of the Board.
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Moved (Chairperson Scott Weatherall/Deputy Chairperson Leanne Stenhouse): That the Board: a) Note the Chairs update. Motion carried (SHCB/2019/031) |
13 Council Activities |
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The Ward Councillor (Councillor Conrad Stedman) was absent from the meeting. |
14 Items for Consideration by the Chair |
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Any items for consideration by the Chair.
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Mr McFadyen noted his apology for the next meeting.
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The meeting closed at 5.16 pm.
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