Date:                                                    Tuesday 27 August 2019

Time:                                                   1.00 pm

Venue:                                                Council Chamber, Municipal Chambers, The Octagon, Dunedin

 

 

 

Council

OPEN ATTACHMENTS

UNDER SEPARATE COVER

 

 

ITEM         TABLE OF CONTENTS                                                                                                                                 PAGE

   

6.1             Ordinary Council meeting - 30 July 2019

a         Minutes of Ordinary Council meeting  held on 30 July 2019                                             3  

7                 Toitū Otago Settlers Museum Board - 3 April 2019

a         Minutes of Toitū Otago Settlers Museum Board held on 3 April 2019                        14

8                 Toitū Otago Settlers Museum Board - 3 July 2019

a         Minutes of Toitū Otago Settlers Museum Board held on 3 July 2019                          16

9                 Infrastructure Services and Networks Committee - 5 August 2019

a         Minutes of Infrastructure Services and Networks Committee held on 5 August 2019     19

10              Community and Culture Committee - 6 August 2019

a         Minutes of Community and Culture Committee held on 6 August 2019                    24

11              Planning and Environment Committee - 6 August 2019

a         Minutes of Planning and Environment Committee held on 6 August 2019               30

12              Waikouaiti Coast Community Board - 19 June 2019

a         Minutes of Waikouaiti Coast Community Board held on 19 June 2019                      35

13              Mosgiel-Taieri Community Board - 26 June 2019

a         Minutes of Mosgiel-Taieri Community Board held on 26 June 2019                           42

14              Saddle Hill Community Board - 27 June 2019

a         Minutes of Saddle Hill Community Board held on 27 June 2019                                   49

15              West Harbour Community Board - 21 August 2019

a         Minutes of West Harbour Community Board held on 21 August 2019                       55

21              DCC submission on local Government Funding and Financing: Draft Report

b          Local Government Fund and Financing: Draft Report                                                        61    

 

 


Council

27 August 2019

 

 

 

 

Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 30 July 2019, commencing at 1.00 pm

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Graham McKerracher (Manager, Council Communications and Marketing), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin), Adrian Blair (Group Manager Customer and Regulatory Services), Kevin Mechen (Secretary, District Licensing Committee), Anne Gray (Policy Analyst), Sean Jacobs (Senior Policy Analyst) and Sharon Bodeker (Team Leader Civic).

 

Governance Support Officer                  Lynne Adamson

 

 

1          Opening

Father Mark Chamberlain (University Chaplin) opened the meeting with a prayer.

2          Public Forum

2.1       Public Forum - Housing

 

Scott Willis addressed the Council on Housing on behalf of the Seniors’ Climate Action Network Group (SCAN).  Mr Willis acknowledged the alteration to the zero carbon target to 2030 and advised that SCAN was in full support.

Mr Willis spoke of the climate safe house project whereby the house was designed to produce as low a carbon footprint as possible.  He explained the building process and advised that the first house would be preassembled in Mosgiel, with additional work at the Kiwi Home and Living show at the Forsyth Barr Stadium, and the finishing work being undertaken once placed on site at Waitati.

Mr Willis commented that they were seeking sponsors and encouraged Council to consider supporting the project.

Mr Willis responded to questions and commented on the materials used, lifespan of the home and the expected carbon impact over the lifespan of the house.

 

 

2.2       Public Forum - Debt and the Waterfront Project

 

Stu Debenham addressed the Council on his concerns with debt levels and provided his opinion on methods to reduce the debt.

 

 

3          Apologies

Moved (Mayor Dave Cull/Cr Rachel Elder):

That the Council:

 

Accepts the apology for lateness from Councillor Marie Laufiso.

 

Motion carried

 

 

4          Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the agenda with the following alterations:

 

In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

 

That Item 16 – Mosgiel Pool Site Selection be withdrawn from the Agenda.

 

Motion carried

 

 

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Teams’ Interest Register.

 Motion carried

 

6          Confirmation of Minutes

6.1       Extraordinary Council meeting - 11 June 2019

 

Moved (Mayor Dave Cull/Cr Rachel Elder):

That the Council:

 

Confirms the public part of the minutes of the Extraordinary Council meeting held on 11 June 2019 as a correct record.

 Motion carried

 

6.2       Ordinary Council meeting - 25 June 2019

 

Moved (Mayor Dave Cull/Cr Jim O'Malley):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 25 June 2019 as a correct record.

 Motion carried

 

 


 

Minutes of Committees

7          Economic Development Committee - 2 July 2019

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Council:

 

a)     Notes the minutes of the Economic Development Committee meeting held on 02 July 2019.

Motion carried

 

8          Finance and Council Controlled Organisations Committee - 2 July 2019

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

 

a)     Notes the minutes of the Finance and Council Controlled Organisations Committee meeting held on 02 July 2019.

Motion carried

 

9          Infrastructure Services and Networks Committee - 10 June 2019

 

Moved (Cr Kate Wilson/Cr Jim O'Malley):

That the Council:

 

a)     Notes the minutes of the Infrastructure Services and Networks Committee meeting held on 10 June 2019.

Motion carried

 

10        Planning and Environment Committee - 11 June 2019

 

Cr Benson-Pope spoke of the success of Glow Dunedin event held the previous weekend.  He acknowledged the work staff had undertaken and in particular Kathryn Ward, Principal Urban Designer.

 

 

Moved (Cr David Benson-Pope/Cr Damian Newell):

That the Council:

 

a)     Notes the minutes of the Planning and Environment Committee meeting held on 11 June 2019.

Motion carried

7          Minutes of Community Boards

11        Waikouaiti Coast Community Board - 1 May 2019

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

 

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on 01 May 2019.

Motion carried

 

12        Strath Taieri Community Board - 2 May 2019

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

 

a)     Notes the minutes of the Strath Taieri Community Board meeting held on 02 May 2019.

Motion carried

 

13        Mosgiel-Taieri Community Board - 8 May 2019

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

 

a)     Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 08 May 2019.

Motion carried

 

14        West Harbour Community Board - 8 May 2019

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

 

a)     Notes the minutes of the West Harbour Community Board meeting held on 08 May 2019.

Motion carried

 

15        Saddle Hill Community Board - 9 May 2019

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

 

a)     Notes the minutes of the Saddle Hill Community Board meeting held on 09 May 2019.

Motion carried

 

Reports

17        Temporary Alcohol Ban for Fleetwood Mac Concert

 

A report from Customer and Regulatory Services advised that Council had received a request from the Police to implement a temporary alcohol ban in an area around the Forsyth Barr Stadium for the Fleetwood Mac Concert for the period between 12pm Saturday 21 September to 12pm on Sunday 22 September 2019.

 

The General Manager Community Services (Simon Pickford), Group Manager Customer and Regulatory Services (Adrian Blair) and Secretary, District Licensing Committee (Kevin Mechen) spoke to the report and responded to questions relating to the proposed ban and the effectiveness of previous bans.

 

During discussion Cr Newell left the meeting at 1.30 pm and returned at 1.32 pm.

 

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

 

a)     Approves the implementation of a temporary alcohol ban from 12pm Saturday 21 September to 12pm on Sunday 22 September 2019 in the area bounded by Albany Street, Riego Street, Harbour Terrace and Dundas Street, Butts Road, Anzac Avenue, State Highway 88, Anzac Avenue and back to Albany Street.

Motion carried (CNL/2019/161)

 

18        Review of Mobile Trading and Temporary Stall Bylaw

 

A report from Corporate Policy and Customer and Regulatory Services recommended a revised version of the Mobile Trading and Temporary Stall Bylaw (the Bylaw) as the most appropriate way of addressing mobile trading, other street trading, and electric scooter (e-scooter) share scheme operator issues identified in this report.

 

Cr Marie Laufiso entered the meeting at 1.50 pm.

 

 

 

 

Moved (Cr Rachel Elder/Cr Jim O'Malley):

That the Council:

 

a)     Agrees that a bylaw was the most appropriate way of addressing mobile trading, other street trading, and electric scooter share scheme operator issues in Dunedin.

b)     Notes that a draft Statement of Proposal and draft Bylaw would be developed and presented to the Council prior to December 2019.

Motion carried (CNL/2019/162)

 

19        Procedure for Appointment and Remuneration of Directors of Dunedin City Holdings Limited

 

A report from Finance recommended some changes to Council’s existing Procedure for Appointment and Remuneration of Directors of Dunedin City Holdings Limited.

 

The General Manager Finance and Commercial (Dave Tombs) spoke to the report and responded to questions on the proposed changes and tools available to support the provision of understanding and commitment to DCC’s obligations to the Te Tiriti o Waitangi. 

 

During discussion, it was agreed that under S1.7.7 “this procedure” would be changed to “the standard procedure”.

 

 

Moved (Cr Kate Wilson/Cr David Benson-Pope):

That the Council:

 

a)     Approves the changes to the Procedure for Appointment and Remuneration of Directors of Dunedin City Holdings Limited.

Motion carried (CNL/2019/163)

 

20        DCC Clean Car Standard and Clean Car Discount Submission

 

A report from Corporate Policy sought approval of a draft submission to the Ministry of Transport on the implementation of the Clean Car Standard and Clean Car Discount policies as proposed by the Ministry of Transport’s consultation document.

 

The General Manager City Services (Sandy Graham) and Senior Policy Analyst (Sean Jacobs) spoke to the report and responded to questions on the submission.

 

Cr Wilson indicated that she wished to pass a resolution relating to the use of incentives for vehicles in the trade industries.  This would be discussed following the next item.

 

 

Moved (Cr Aaron Hawkins/Cr Jim O'Malley):

That the Council:

 

a)     Approves the draft Dunedin City Council submission to the Ministry of Transport on the Clean Car Standard and Clean Car Discount policies.

Division

The Council voted by division.

For:                  Crs David Benson-Pope, Rachel Elder, Christine Garey, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Lee Vandervis, Kate Wilson and Dave Cull (12).

Against:         Crs Doug Hall, Mike Lord and Andrew Whiley (3).

Abstained:    Nil

 

The division was declared CARRIED by 12 votes to 3

Cr Doug Hall left the meeting at 2.23 pm and returned at 2.26 pm.

Motion carried (CNL/2019/164)

 

 

 

21        Notice of Motion - Parking

 

Cr Mike Lord left the meeting at 2.46 pm and returned at 2.48 pm.

 

 

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Council:

 

a)     Requests:

i)          An urgent update on the 2016 parking capacity and occupancy data for the central city area, to inform future discussion about the adequacy of provision including:

·       All publicly available on and off street parking; and

·       Public and private parking buildings

ii)         A report in time for the Annual Plan 2020/21 that considers the resourcing of real time parking data for the same area.

Cr Aaron Hawkins spoke to his Notice of Motion. 

Division

The Council voted by division

For:                  Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and Dave Cull (14).

Against:          Cr Lee Vandervis (1).

Abstained:    Nil

 

The division was declared CARRIED by 14 votes to 1

 

Motion carried (CNL/2019/165)

 

 

               

20        DCC Clean Car Standard and Clean Car Discount Submission continued

 

The discussion continued on the submission and the need for Central Government to investigate schemes to provide support to vehicles in the trade industries. 

 

 

Moved (Cr Kate Wilson/Cr Christine Garey):

That the Council:

 

a)      Include the following in the Dunedin City Council submission to the Ministry of Transport on the Clean Car Standard and Clean Car Discount policies:

-          that Government look at methods to incentivise the supply of vehicles that would be suitable in rural and trade related industries that might be in the discount bands (e.g. through whole of government purchasing schemes).

-          That Government ensure charging or alternative fuel options are rolled out nationally to ensure availability to all drivers.

Division

The Council voted by division:

 

For:                  Crs Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Chris Staynes, Conrad Stedman, Kate Wilson and Dave Cull (10).

Against:          Crs David Benson-Pope, Damian Newell, Jim O'Malley, Lee Vandervis and Andrew Whiley (5).

Abstained:    Nil

 

The division was declared CARRIED by 10 votes to 5

 

Motion carried (CNL/2019/166)

 

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Extraordinary Council meeting - 11 June 2019 - Public Excluded

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

.

 

C2  Ordinary Council meeting - 25 June 2019 - Public Excluded

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

 

 

.

 

C3  Appointment - external organisation

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried

 

 

The meeting moved into confidential at 3.21 pm and concluded at 3.28 pm.

 

 

 

..............................................

MAYOR

    

 

 


Council

27 August 2019

 

 

 

 

Toitū Otago Settlers Museum Board

MINUTES

 

Minutes of an ordinary meeting of the Toitu Otago Settlers Museum Board held in the Otago Settlers Association Board Room, Toitū Otago Settlers Museum, 31 Queens Gardens, Dunedin on Wednesday 03 April 2019, commencing at 9.10 am

 

PRESENT

 

Chairperson

Phil Dowsett

 

Members

Cr Rachel Elder

Cr Doug Hall

 

Cr Aaron Hawkins

Susan Schweigman

 

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi) and Cam McCracken (Acting Director Toitū Otago Settlers Museum)

 

Governance Support Officer       Rebecca Murray

 

 

  

1       Apologies

 

Moved (Mr Phil Dowsett/Cr Doug Hall):

That the Board:

 

Accepts the apology from Peter Smith.

 

Motion carried (TOSM/2019/005)

 

2       Confirmation of agenda

 

 

Moved (Mr Phil Dowsett/Cr Doug Hall):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (TOSM/2019/006)

 

 

3       Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mr Phil Dowsett/Cr Doug Hall):

That the Board:

 

a)     Notes the Elected or Independent Members' Interest Register

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (TOSM/2019/007)

 

4       Confirmation of Minutes

4.1    Toitū Otago Settlers Museum Board meeting - 20 February 2019

 

Moved (Mr Phil Dowsett/Cr Rachel Elder):

That the Board:

 

Confirms the Toitū Otago Settlers Museum Board meeting held on 20 February 2019 as a correct record.

 

Motion carried (TOSM/2019/008)

   

Reports

5       Toitū Otago Settlers Museum Activity Report

 

A report covered the activities of Toitū Otago Settlers Museum for the period of January to February 2019.

The Group Manager Ara Toi (Nick Dixon) and the Acting Director of Toitū Otago Settlers Museum (Cam McCracken) responded to members questions.

 

Moved (Mr Phil Dowsett/Cr Aaron Hawkins):

That the Board:

 

a)     Notes the Toitū Otago Settlers Museum Activity Report

Motion carried (TOSM/2019/009)

              

 

 

 

The meeting concluded at 9.25 am.

 

 

 

..............................................

CHAIRPERSON

   

 


Council

27 August 2019

 

 

 

 

Toitū Otago Settlers Museum Board

MINUTES

 

Minutes of an ordinary meeting of the Toitū Otago Settlers Museum Board held in the Otago Settlers Association Board Room, Toitū Otago Settlers Museum, 31 Queens Gardens, Dunedin on Wednesday 03 July 2019, commencing at 9.00 am

 

PRESENT

 

Chairperson

Mr Phil Dowsett

 

 

 

 

Members

Cr Rachel Elder

Cr Doug Hall

 

Mrs Susan Schweigman

Mr Peter Smith

 

 

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi), Cam McCracken (Acting Director Toitū Otago Settlers Museum

 

Governance Support Officer                  Lauren McDonald

 

 

  

 

1          Apologies

Moved (Mr Phil Dowsett/Cr Doug Hall):

That the Committee:

 

Accepts the apology from Cr Aaron Hawkins.

 

Motion carried (TOSM/2019/010)

 

2          Confirmation of agenda

 

 

Moved (Mr Phil Dowsett/Cr Rachel Elder):

That the Committee:

 

Confirms the agenda without addition or alteration

 

Motion carried (TOSM/2019/011)

 

 

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mr Phil Dowsett/Cr Doug Hall):

That the Committee:

 

a)     Notes if necessary the Elected or Independent Members' Interest Register

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (TOSM/2019/012)

 

4          Confirmation of Minutes

4.1       Toitū Otago Settlers Museum Board meeting - 3 April 2019

 

Moved (Mr Phil Dowsett/Cr Doug Hall):

That the Committee:

 

Confirms the Toitū Otago Settlers Museum Board meeting held on 03 April 2019 as a correct record.

Motion carried (TOSM/2019/013)

   

Reports

Items 5 and 6 were taken together.

5          Toitū Otago Settlers Museum Activity Report for March - April 2019

 

The Arts and Culture report covered the activities of Toitū Otago Settlers Museum for the period of March– April 2019.

The Acting Director of Toitū Otago Settlers Museum (Cam McCracken) spoke to the activity reports for March-April and May 2019 and responded to members questions.

 

 

Moved (Mr Phil Dowsett/Mr Peter Smith):

That the Committee:

 

a)    Notes the Toitū Otago Settlers Museum Activity Reports for March-April and May 2019

Motion carried (TOSM/2019/014)

 

6          Toitū Otago Settlers Museum Activity Report for May 2019

 

The Arts and Culture report covered the activities of Toitū Otago Settlers Museum for the period 1 May to 31 May 2019.

The Acting Director of Toitū Otago Settlers Museum (Cam McCracken) spoke to the activity reports for March-April and May 2019 and responded to members questions.

 

 

Moved (Mr Phil Dowsett/Mr Peter Smith):

That the Committee:

 

a)     Notes the Toitū Otago Settlers Museum Activity Reports for March-April and May 2019

Motion carried (TOSM/2019/015)

              

The meeting concluded at 9:21 am.

 

 

 

 

.............................................

CHAIRPERSON


Council

27 August 2019

 

 

 

 

Infrastructure Services and Networks Committee

MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services and Networks Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 05 August 2019, commencing at 1.00 pm

 

PRESENT

 

Acting Chairperson

Cr Jim O'Malley

 

Members

Cr David Benson-Pope

 

 

Cr Rachel Elder

 

 

Cr Christine Garey

 

 

Cr Doug Hall

 

 

Cr Aaron Hawkins

 

 

Cr Damian Newell

 

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Simon Drew (General Manager Infrastructure Services), Sandy Graham (General Manager City Services), Chris Henderson (Group Manager Waste and Environmental Solutions), Tom Dyer (Group Manager 3 Waters), Richard Saunders (Group Manager Transport) and Zoe Moffat (Planning Manager)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

There was no Public Forum.  

 

2          Apologies

Moved (Cr Jim O'Malley/Cr Aaron Hawkins):

That the Committee:

 

Accepts the apologies from Mayor Dave Cull, Crs Marie Laufiso, Mike Lord, Conrad Stedman and Crs Kate Wilson (noting that she would be available via phone for item 5) for absence.

 

Motion carried (INF/2019/028)

 

3          Confirmation of agenda

 

 

Moved (Cr Jim O'Malley/Cr Rachel Elder):

That the Committee:

 

Confirms the agenda with the following alteration:

 

             In regard to Standing Order 2.1, Option C be adopted in relation to moving and              seconding and speaking to amendments.

 

Motion carried (INF/2019/029)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Jim O'Malley/Cr David Benson-Pope):

That the Committee:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (INF/2019/030)

Part A Reports

5          DCC submission: proposed regulatory framework for dam safety

 

In a report from 3 Waters, approval was sought for a DCC submission to the Ministry of Business, Innovation and Employment (MBIE) on a proposed regulatory framework for dam safety.

The draft DCC submission outlines the DCC’s current approach to dam safety management and comments on the implementation of the proposed regulatory framework. 

 

The Group Manager 3 Waters, Tom Dyer, and Planning Manager, Zoe Moffat, spoke to report and responded to questions.

Cr Wilson was in attendance via the phone until 1.11 pm.

 

 

Moved (Cr David Benson-Pope/Cr Doug Hall):

That the Committee:

 

a)     Approves the DCC submission to the Ministry of Business, Innovation and Employment on the proposed regulatory framework for dam safety.

b)     Authorises the General Manager Infrastructure Services to speak to the submission should the opportunity arise.

Motion carried (INF/2019/031)

 

6          3 Waters Activity Report for the Quarter ending 30 June 2019

 

In a report from 3 Waters an updated was provided on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services.

 

The Group Manager 3 Waters spoke to the report and responded to questions.

 

 

Moved (Cr Doug Hall/Cr Rachel Elder):

That the Committee:

 

a)     Notes the Three Waters Activity Report for Quarter Four, starting 1 April and ending 30 June 2019.

Motion carried (INF/2019/032)

 

7          Waste and Recycling Collections - Community Engagement

 

In a report from Waste and Environmental Solutions an outline of the proposed plan for preliminary engagement with the community on the options for future kerbside collection systems was provided.

 

 

The General Manager, City Services, Sandy Graham, and the Group Manager Waste and Environmental Solutions, Chris Henderson, spoke to the report and responded to questions. 

 

In discussing the report it was noted that the consultation process would occur when the students were away and it was felt that it would be appropriate to hold the consultation at a time when they could participate.

 

 

Moved (Cr Christine Garey/Cr Andrew Whiley):

That the Committee:

 

a)     Approves the two kerbside collection options for community feedback:

i)          a wheelie bin for rubbish collection in addition to the existing recycling system; and

ii)         a wheelie bin for rubbish collection, plus another wheelie bin for organics collection, in addition to the existing recycling system.

b)     Notes the preliminary community engagement process, to seek feedback on options, will occur during the 2020/21 Annual Plan process. 

c)     Notes that the results from this preliminary community engagement process will be used to inform options for full consultation in 2021 as part of the 10 Year Plan. 

Motion carried (INF/2019/033)

 

 

 

8          Waste and Environmental Solutions activity report for the quarter ending 30 June 2019

 

In a report from Waste and Environmental Solutions an update was provided on operations, maintenance and capital works, including contracted services.

 

 

The Group Manager Waste and Environmental Solutions, Chris Henderson spoke to the report and responded to questions.

 

 

Moved (Cr Aaron Hawkins/Cr Rachel Elder):

 

That the Committee:

 

Notes the Waste and Environmental Solutions Activity Report for the Quarter starting 1 April 2019 and ending 30 June 2019.

 

  Motion carried (INF/2019/034)

 

9          Transport Activity Report for the Quarter ending 30 June 2019

 

In a report from Transport an update on Transport operations, maintenance, and capital works, including contracted out services was provided.

 

The Group Manager Transport, Richard Saunders, spoke to the report and responded to questions.

 

 

Moved (Cr Christine Garey/Cr Damian Newell):

That the Committee:

 

a)     Notes the Transport Activity Report for the Quarter ending 30 June 2019.

Motion carried (INF/2019/035)

 

10        Property Services Activity Report for the Quarter Ending 30 June 2019

 

In a report from Property an update on Property Services operations, maintenance and capital works, including contracted-out services, for the period 1 April 2019 to 30 June 2019 was provided.

 

The General Manager, City Services, Sandy Graham, spoke to the report and responded to questions.

 

 

Moved (Cr Doug Hall/Cr David Benson-Pope):

That the Committee:

 

a)     Notes the Property Services Activity Report for the Quarter ending 30 June 2019.

Motion carried (INF/2019/036)

 

11        Parks and Recreation activity for the quarter ending 30 June 2019

 

In a report from Parks and Recreation an update on Parks and Recreation operations, maintenance and capital works, including contracted out services, for the period 1 April 2019 – 30 June 2019 was provided.

 

The General Manager, City Services, Sandy Graham, spoke to the report and responded to questions.

 

 

Moved (Cr David Benson-Pope/Cr Doug Hall):

That the Committee:

 

a)     Notes the Parks and Recreation Activity Report for the quarter ending 30 June 2019.

Motion carried (INF/2019/037)

 

 

The meeting concluded at 2.34 pm. .

 

 

 

 

 

..............................................

CHAIRPERSON

   

 


Council

27 August 2019

 

 

 

 

Community and Culture Committee

MINUTES

 

Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 06 August 2019, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Aaron Hawkins

 

Deputy Chairperson

Cr Rachel Elder

Cr Marie Laufiso

Members

Cr David Benson-Pope

Cr Christine Garey

 

Cr Doug Hall

Cr Damian Newell

 

Cr Jim O'Malley

Cr Chris Staynes

 

Cr Conrad Stedman

Cr Lee Vandervis

 

Cr Andrew Whiley

Cr Kate Wilson

 

IN ATTENDANCE

Simon Pickford (General Manager Community Services), Simon Drew (General Manager Infrastructure Services), Sandy Graham (General Manager City Services), Nicola Pinfold (Group Manager Community and Planning), Joy Gunn (Manager Community Development and Events), Nick Dixon (Group Manager Ara Toi), Kirsten Glengarry (Relationship Manager – Creative Industries and Strategic), Chris Henderson (Group Manager Waste and Environmental Solutions), Catherine Irvine (Senior Strategy and Policy Officer), Nick Orbell (Community Advisor), Clare McLennan-Kissel (Community Advisor), Jane Nevill (Project Manager South Dunedin Community and Culture) and John Christie (Director Enterprise Dunedin).

 

Governance Support Officer                  Rebecca Murray

 

 

1          Public Forum

1.1       Public Forum - Aspiring Leaders

 

Aspiring Leader Delegates (Callum Steele-MacIntosh and Erica Blundell) attended the meeting to report back on their personal experience at the Aspiring Leaders Forum, they provided a PowerPoint presentation.  Yvonne Mitchell was unable to attend and provided the Committee with a written report.  They thanked the Council for allowing them to be able to attend the forum and responded to members.

 

 

 

 

 

 

1.2       Public Forum - The Fresh Air Project

 

Sophie Carty from the Cancer Society of New Zealand addressed the meeting concerning The Fresh Air Project which promoted outdoor hospitality areas to be smoke free.  A presentation from participants of the programme and a hand out of information around the business results of the programme were provided to the Committee.  The Council were thanked for endorsing the voluntary programme.

 

Moved (Cr Aaron Hawkins/Cr Rachel Elder):

That the Committee:

 

Extend Public Forum.

 

Motion carried (COM/2019/084)

 

Ms Carty recommended that Council introduce smokefree requirements for Council outdoor dining premises and responded to Committee member questions.

 

2          Apologies

Moved (Cr Aaron Hawkins/Cr Rachel Elder):

That the Committee:

 

Accepts the apologies from Mayor Dave Cull and Cr Mike Lord.

 

Motion carried (COM/2019/085)

 

3          Confirmation of agenda

 

 

Moved (Cr Aaron Hawkins/Cr Rachel Elder):

That the Committee:

 

Confirms the agenda with the following alteration:

-      In regard to Standing Order 21.1 Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (COM/2019/086)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Aaron Hawkins/Cr David Benson-Pope):

That the Committee:

 

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2019/087)

Part A Reports

5          Otago Museum Report to Contributing Local Authorities - June 2019

 

A report from the Otago Museum provided an update on the key activities to June 2019.

The Director of the Otago Museum (Dr Ian Griffin) spoke to the report, commented on highlights during the period and responded to members’ questions, which included the James Cameron exhibition, Lotteries funded projects and the capital maintenance project

 

 

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Committee:

 

a)     Notes the Otago Museum Report to Contributing Local Authorities to June 2019.

Motion carried (COM/2019/088)

 

6          Youth Development activity update for February to August 2019

 

Youth Council representatives spoke to the Committee.  They responded to questions which included how they were building relationships with the school councils.

A report provided an update to the Community and Culture Committee on youth development activities supported by the Community Development team for the six months February to August 2019.  The six monthly report on youth development activity was provided as per an earlier request from the Committee.

Highlights for the six months covered in this report included launching the Ōtepoti Youth Vision, supporting three young people to attend the Aspiring Leaders Forum, supporting the Dunedin Youth Council with forthcoming planning. 

The Manager Community Development and Events (Joy Gunn) and Community Advisor (Clare McLennan-Kissel) took the report as read and responded to members’ questions.

Cr Stedman left the meeting at 1.58pm

 

Moved (Cr Christine Garey/Cr Doug Hall):

That the Committee:

 

a)     Notes the Youth Development Activity Update for February to August 2019.

Motion carried (COM/2019/089)

 

7          Funding Waste Minimisation Grants

 

A report presented to the Committee highlighted the learnings and observations from the first round of Waste Minimisation Small Grants, Waste Minimisation Community Project/Initiative Grants, and Waste Minimisation Innovation and Development (Commercial) Grants.

The report recommended increasing the Waste Minimisation Grants Funding in the 2019/20 financial year for both the Waste Minimisation Community Project/Initiative Grants and the Waste Minimisation Innovation and Development (Commercial) Grants. 

The Group Manager Waste and Environmental Solutions (Chris Henderson) and the Senior Strategy and Policy Officer (Catherine Irvine) spoke to the report and responded to members’ questions.

Cr Stedman re-entered the meeting at 2.09pm

 

Moved (Cr Rachel Elder/Cr Marie Laufiso):

That the Committee:

 

a)     Approves additional funding of $30,000 to the Waste Minimisation Project/Initiatives Grant and $30,000 to the Waste Minimisation Innovation and Development (Commercial) Grant, to be funded by the Waste Levy Funds returned to Council from the Ministry for the Environment.

b)     Notes staff will work with the Economic Development Unit, Start-up Dunedin, Chamber of Commerce, and other business networks and communications channels to ensure the promotion of the Waste Minimisation Innovation and Development Fund reaches its target audience ahead of the September funding round.

Motion carried (COM/2019/090)

 

8          South Dunedin Library and Community Complex Project Update

 

A report updated the Community and Culture Committee on the progress of the South Dunedin Library and Community Complex Project.

The report highlighted the progress made on project planning and initial work on core project processes since the purchase of a site for the facility in March 2019. This work had occurred while negotiations with tenants leasing space identified for development were undertaken.  The Group Manager Ara Toi (Nick Dixon) and the Project Manager: South Dunedin Community and Culture (Jane Nevill) took the report and responded to members’ questions.

Cr Whiley withdrew from this discussion.

 

Moved (Cr Christine Garey/Cr Doug Hall):

That the Committee:

 

a)     Notes the South Dunedin Library and Community Complex Project update

Motion carried (COM/2019/091)

 

9          Community and Culture Non-Financial Activity Report for the Quarter Ended 30 June 2019.

 

A report from Community and Planning and Ara Toi provided an update on key city, community, arts and culture outcomes for the quarter ended 30 June 2019.

Due to the timing of the Committee meeting, satisfaction statistics and visitation numbers reported in this report are for June 2019 only. Residents’ Opinion Survey data and visitation numbers for July and August will be reported at a later date.

Highlights for the quarter detailed in the report included the implementation of the Housing Action Plan 2019 – 2039 commenced following it’s approval by Council in May, Matariki – More than 30 events commemorating the Māori New Year were undertaken during the Puaka Matariki Festival 2019 (25 June – 9 July).  More than $500,000 was approved by the Grants Subcommittee for Premier and Major Community events, and $408,1000 was allocated to key and unique groups and projects through the City Service, City Project Grants.  A total of 109 arts projects totalling $632,903 have been funded in the 2018/19 financial year.  The exhibition Gordon Walters: New Vision, developed by DPAG in partnership with the Auckland Art Gallery was awarded best Art Exhibition in the 2019 at the Museums Aotearoa Annual Exhibition Awards.  An 18.3% increase in the number of participants in lifelong learning programmes conducted by the Dunedin Public Libraries in 2018/19, with 54,088 participants.

The Group Manager Community and Planning (Nicola Pinfold),  Manager Community Development and Events (Joy Gunn) and Group Manager Ara Toi (Nick Dixon) spoke to the report and responded to members’ questions.

 

 

Moved (Cr Doug Hall/Cr Damian Newell):

That the Committee:

 

a)     Notes the Community and Culture Non-Financial Activity Report for the Quarter ended 30 June 2019.

Motion carried (COM/2019/092)

 

10        Ara Toi Ōtepoti and City of Literature Key Activities and Achievements

 

A report updated Community and Culture Committee on Ara Toi Ōtepoti and City of Literature work from January – June 2019.

The Group Manager Ara Toi (Nick Dixon) and the Relationship Manager – Creative Industries and Strategic (Kirsten Glengarry) took the report as read and responded to members’ questions.

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Committee:

 

a)     Notes the Ara Toi Ōtepoti and City of Literature report January - June 2019.

Motion carried (COM/2019/093)

             

 

The meeting concluded at 2.35pm.

 

 

 

..............................................

CHAIRPERSON

   

 


Council

27 August 2019

 

 

 

 

Planning and Environment Committee

MINUTES

 

Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 06 August 2019, commencing at 2.43 pm

 

PRESENT

 

Chairperson

Cr David Benson-Pope

 

Deputy Chairperson

Cr Damian Newell

Cr Conrad Stedman

 

 

 

Members

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Cr Aaron Hawkins

 

Cr Marie Laufiso

Cr Jim O'Malley

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Andrew Whiley

Cr Kate Wilson

 

IN ATTENDANCE

Sandy Graham (General Manager City Services); Nicola Pinfold (Group Manager Community and Planning); Adrian Blair (Group Manager Customer and Regulatory Services); Simon Pickford (General Manager Community Services); Paul Henderson (Manager Building Solutions), Ros MacGill (Manager Compliance Solutions), John Christie (Director Enterprise Dunedin); Hjarne Poulsen (Team Leader Transport Engineering and Road Safety), Stephen Hogg (Assistant Parks and Recreation Planner) and Richard Saunders (Group Manager Transport)

 

Governance Support Officer                  Rebecca Murray

 

 

1          Public Forum

Mr John Aubrey from Leith Valley Holiday Park spoke to the Committee regarding the trial freedom camping site at Thomas Burns Street during the 2018-2019 season, in particular the financial impact on his business.  He was concerned about the extension of the trial past the notified period and responded to members questions.

 

2          Apologies

Moved (Cr David Benson-Pope/Cr Chris Staynes):

That the Committee:

 

Accepts the apologies from Mayor Dave Cull and Cr Mike Lord.

 

Motion carried (PLA/2019/026)

3          Confirmation of agenda

 

 

Moved (Cr David Benson-Pope/Cr Chris Staynes):

That the Committee:

 

Confirms the agenda without addition or alteration:

 

-      In regard to Standing Order 21.1 Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (PLA/2019/027)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (PLA/2019/028)

Part A Reports

5          DCC submission on New Zealand’s new Road Safety Strategy 2020-2030: Road to Zero

 

The Transport report sought Committee approval of a draft submission to the Ministry of Transport on the new Road Safety Strategy 2020 – 2030: Road to Zero.

The Group Manager Transport (Richard Saunders) and the Team Leader Transport Engineering and Road Safety (Hjarne Poulsen) spoke to the report and responded to members questions.

Cr Newell left the room at 3.14pm.

 

Moved (Cr Aaron Hawkins/Cr Christine Garey):

That the Committee:

 

a)     Approves the draft DCC submission on the Ministry of Transport’s new Road Safety Strategy 2020 - 2030

Motion carried (PLA/2019/029)

 

 

6          Proposed Consultation Dunedin City Speed Limit Bylaw Ammendment 10

 

Cr Vandervis left the meeting at 3.15pm.

 

The Transport report outlined the staff proposed changes to posted speeds, as part of the New Zealand Land Transport Association (NZTA) review of the speed limit on State Highway 88 (SH88) through the Port Chalmers town centre.

 

The Group Manager Transport (Richard Saunders) and Team Leader Transport Engineering and Road Safety (Hjarne Poulsen) spoke to the report and responded to members questions.

 

Cr Newell re-entered the meeting at 3.16pm.

 

 

 

Moved (Cr David Benson-Pope/Cr Kate Wilson):

That the Committee:

 

a)     Approves that the Statement of Proposal for Amendment 10 to the Dunedin City Council Speed Limits Bylaw 2004 be publicly notified for consultation during the period 12 August 2019 to 13 September 2019.

b)     Notes that a hearings committee will be appointed in the new triennium if required.

c)     Notes that the NZTA led consultation of the proposed speed changes to SH88 will be occurring at the same time.

Motion carried (PLA/2019/030)

 

 

Cr Benson-Pope extended his thanks from this Committee to Richard Saunders.

 

7          Planning and Environment Non-Financial Activity Report for the Quarter Ended 30 June 2019

 

The Community and Planning and Customer and Regulatory Services report provided an update on activities including city development, resource consents, building services, alcohol licensing, environmental health, animal control and parking enforcement for the quarter ended 30 June 2019.

 

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Planning and Environment Non-Financial Activity Report for the Quarter Ended 30 June 2019.

Motion carried (PLA/2019/031)

 

8          Freedom Camping - 2018/2019 Season Report

 

The Parks and Recreation report provided a summary of freedom camping in Dunedin during the 2018/2019 season, including increased use in freedom camping sites, increased resident complaints and increased infringement notices.  The report outlined initiatives trialled over the reporting season to improve Camping Control Bylaw compliance and distribution of campers throughout the city.

 

The General Manager Community Services (Simon Pickford) and Assistant Parks and Recreation Planner (Stephen Hogg) spoke to the report and responded to members questions.

 

 

Moved (Cr David Benson-Pope/Cr Rachel Elder):

That the Committee:

 

a)     Notes the Freedom Camping – 2018/2019 Season Report.

Motion carried (PLA/2019/032)

 

9          Freedom Camping in the 2019/2020 season

 

Cr Benson-Pope congratulated staff with this initiative and taking the pressure off other sites.

 

The Parks and Recreation report outlined the recommended initiatives to assist with the management of freedom camping in Dunedin during the 2019/2020 season to improve compliance to the Camping Control Bylaw 2015, Bylaw enforcement capabilities, the Dunedin City Council’s understanding of freedom camper behaviour and the relationship between freedom campers and Dunedin residents.

 

The General Manager Community Services (Simon Pickford) and Assistant Parks and Recreation Planner (Stephen Hogg) spoke to the report and responded to members questions.

 

 

Moved (Cr David Benson-Pope/Cr Christine Garey):

That the Committee:

 

a)     Approves the expansion of the Community Ranger numbers from two to four for the six‑month freedom camping season in 2019/2020, subject to funding approval from MBIE.

1               Division

2                That the Council

3                 

4               Votes by division.

 

5                                   For:    Crs Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Jim O'Malley, Damian Newell, Chris Staynes, Conrad Stedman, Andrew Whiley, Kate Wilson and David Benson-Pope (12).

6                                   Against:         Nil

7                                   Abstained:   Nil

8                                    

9               The division was declared CARRIED by 12 votes to 0

10            

Motion carried (PLA/2019/033)

 

 

 

 

 

 

 

 

 

 

 

Moved (Cr David Benson-Pope/Cr Christine Garey):

That the Committee:

a)     Approves the continuation of the Thomas Burns trial site for the six-month freedom camping season in 2019/2020.

Division

That the Council

 

Votes by division.

 

For:                  Crs Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Jim O'Malley, Damian Newell, Chris Staynes, Conrad Stedman, Kate Wilson and David Benson-Pope (11).

Against:          Cr Andrew Whiley (1).

Abstained:    Nil

 

The division was declared CARRIED by 11 votes to 1

 

Motion carried (PLA/2019/034)

 

 

The meeting concluded at 4.18pm.

 

 

 

..............................................

CHAIRPERSON

   

 

 


Council

27 August 2019

 

 

 

 

Waikouaiti Coast Community Board

MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Surf Club Social Rooms, Warrington Domain on Wednesday 19 June 2019, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Mandy Mayhem-Bullock

Cr Jim O'Malley

 

Rose Stringer-Wright

 

 

IN ATTENDANCE

There were no Dunedin City Council staff in attendance

 

 

1          Public Forum

1.1       Blueskin Recreational Access Group

 

Nathan Parker and Mick Fitzgerald produced a large scale, hand drawn, map which was useful as they explained progress to date with establishing walking tracks on Unformed Legal Roads (ULRs) around Warrington. 

They asked the Board to resolve an impasse relating to connecting the walking track on the unformed Meadow Road to Station Road where property owners were reluctant to have this happening.

The Chairman undertook to contact the relevant Dunedin City Council staff.

 

 

1.2       Blueskin Bay Watch Update

 

Sue Hensley and Anna Marsich from Blueskin Bay Watch provided an update on the recently completed study into the ecology of Blueskin Bay. They explained that the conclusions will be made available on Facebook, and at Blueskin Bay Library. They were keen to discuss the topic with the community and it was suggested that they use Blueskin News to advertise this.

They also presented a summary of topics that were discussed at a February public meeting. 

 

 

 

 

1.3       Traffic Concerns in Warrington

 

Ralph Lawrence introduced himself as a comparative newcomer to Warrington. He was keen to see the quality of life preserved in the village, and he was particularly concerned with the amount of traffic around the village now, with heavy equipment involved in new residential development, and in the near future with more traffic as a consequence of more than 30 new dwellings being built, or consented.

He would like to see a 30km /hr speed limit introduced in some areas.

The Chairman gave an update on progress made in the past two years, much of it relating to Freedom Camping traffic routes, and it was suggested that Mr. Lawrence should seek broad community approval for reduced speed limits, perhaps by way of a petition.

 

2          Apologies

Moved (Mandy Mayhem-Bullock/Rose Stringer-Wright):

That the Board:

 

Accepts the apologies from Mark Brown and Richard Russell.

 

Motion carried (WC/2019/035)

 

3          Confirmation of agenda

 

 

Moved (Cr Jim O'Malley/Mandy Mayhem-Bullock):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (WC/2019/036)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Rose Stringer-Wright/Geraldine Tait):

That the Board:

 

a)     Notes the Elected Members' Interest Register, and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2019/037)

 

5          Confirmation of Minutes

5.1       Waikouaiti Coast Community Board meeting - 1 May 2019

 

Moved (Cr Jim O'Malley/Geraldine Tait):

That the Board:

 

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 1 May 2019 as a correct record.

Motion carried (WC/2019/038)

    

Part A Reports

6          Waikouaiti Coast Community Board Action List Report

 

The report provided an update to the Waikouaiti Coast Community Board on its Action List, which included:

·         Waikouaiti Wastewater Treatment Plant - maintenance of the spray area. The Board has not yet received definitive information regarding the maintenance of this area. (i.e. When will it happen?)

·         Sourcing water for firefighting at Michies Crossing and Warrington - The Board requests definitive information about the timeline for implementing this. (i.e. Approximately when will it happen?)

·         Coastal Erosion/Karitane Spit - The Board discussed the emailed report provided by Coastal Specialist and agreed that Option 3 would be their preferred option. Latest information is that work will commence soon.

·         Waikouaiti planting project along Matanaka Drive in Waikouaiti - Mark Brown provided a written update regarding the project. Approx. 5,000 trees planted last year; 7,000 planned for this coming year. There have been no replies to our previous questions; a) Has funding been provided for the Maintenance of the Matariki trees which have been planted, and for the 1500 extra trees still to be planted?  b) Can the Government’s ‘Billion Tree Fund’ provide some funding for this project?

·         Waitati Public Toilet - The Chairman advised that recent slow progress with consent issues had slowed the project and completion is now likely to be sometime in July.

·         Overhanging vegetation on roads and footpaths - Disappointment was expressed that no definitive information had been provided regarding the programme for having this work carried out.

·         Bus Services - The Chairman advised that he was meeting with ORC  for discussion on the topic

·         Shortcut Road - It was noted that work had not yet started on sealing the road, and that corrugations on the upper part of the road were becoming problematic again. Advice from Transport Department suggested that sealing work was on hold until after winter. The Board requested that the corrugations were attended to as soon as practicable.

·         Condition of Coast Road between Warrington and Karitane - It was noted that the major slump south of Puketeraki Lookout had been repaired and sealed. Some concern was expressed regarding lack of edge of road marking on the Eastern side of the road.  The slump between Evansdale and Coast Road/Park Road intersection was not yet complete.  Request that attention should be paid to the condition of Jones Road and Wright Road above Evansdale, in view of increased residential development there.

·         Waikouaiti Transfer Centre - Concern was expressed about the delays with this project. Cr. O’Malley advised that landfill capping would happen during this upcoming financial year. He also advised that the OneCoast team of volunteers would receive a grant for the purchase of a shipping container

·         Truby King Recreation Reserve - A Parks & Recreation staff member had advised that he was currently working on the revised Management Plan.

·         Reserves & Beaches Bylaw - The Chairman advised that the working party was continuing to meet monthly to establish the best common signage methods for reserves and beaches.

·         Freedom Camping - The Chairman advised that a previous request had been repeated to have better toilet signage added at the northern end of the Warrington Reserve, together with solar lighting beside the path to the toilet block

·         Blueskin Recreational Access Group (BRAG) - The Chairman would pursue the BRAG request concerning Meadow Road access for walkers with appropriate Council departments.

·         Bus shelters & Bus Stops in Waikouaiti and Karitane - The Chairman was meeting with Otago Regional Council to discuss this further.

·         In view of increasing residential development in Warrington, the Board seeks comment : a) From 3 Waters regarding resilience of the Warrington sewerage scheme and reticulated fresh water system. b) From Transport Safety Team regarding reduction of the speed limit in Warrington.

·         Request that Doctors Point Beach be included in the project for improving signage on beaches & reserves

·         The Chairman had contacted NZTA regarding tree maintenance and wilding pines along SH1.

·         The Chairman would discuss with Otago Regional Council and NZTA regarding the provision of bus shelters and bus stops on SH1 by Hawksbury Village.

·         BMX Track in Waikouaiti - Discussions were ongoing with Parks & Recreation. Clarification was sought regarding the actual need for soil analysis. 

·         Waikouaiti Domain/Beach Reserve - Training of horses and sulkies. A letter was sent from horse trainers to Parks & Recreation regarding use of the beach for training.

·         Waitati School Road Safety - Most vegetation had been carried out and currently waiting for advice regarding placement of illuminated speed signs.

 

Moved (Rose Stringer-Wright/Mandy Mayhem-Bullock):

That the Board:

 

a)     Amends the Action List as appropriate

Motion carried (WC/2019/039)

 

 

7          Governance Support Officer's Report

 

In a report from the Governance Support Officer, an update was provided on matters of interest, including:

a)         Project Fund

b)        Playground Strategic Planning Update

c)         Blueskin Bay Watch final update report

 

Moved (Geraldine Tait/Rose Stringer-Wright):

That the Board:

 

a)     Notes the Governance Support Officer’s Report

Motion carried (WC/2019/040)

 

8          Funding Application

 

At the Board meeting held 1 May 2019 the Board lay the funding application from POWA (Progress of Waikouaiti Area) on the table pending further information.

Following the meeting, the Chairperson obtained further information through discussions with POWA (Progress of Waikouaiti Area) which was presented at the meeting.

 

Moved (Mandy Mayhem-Bullock/Geraldine Tait):

That the Board:

 

a)     Uplifts the funding application from POWA (Progress of Waikouaiti Area).

b)     Approves the funding application from POWA (Progress of Waikouaiti Area) for $567.19 towards the distribution of the annual Information, Services and Amenities Directory with the POWA newsletter.

Motion carried (WC/2019/041)

 

9          Board Updates

 

Board members provided an update on activities, which included:

 

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock (Board Representative) provided information on the various entities she has nominated for the KDB awards.  She and Rose Stringer-Wright would attend the awards presentation on 27th June.

 

Waikouaiti Plantation Replanting Project – Written report provided by Mark Brown

Matanaka Drive (Waikouaiti Beach) Forest Revegetation

Clearing and planting have begun for the second stage of the sandhill restoration planting. Approximately 5000 plants were planted last year, and the team are planning on planting a further 7000 this year.  Last year approximately half of the plants were produced at the community nursery at the Kati Huirapa headquarters. This was achieved by staff and volunteers from the community as well as university students on their community week volunteering programme.  It was hoped that half of this year’s target will be produced in the community nursery.  The drought had affected a few of last year’s plantings but even with those stresses it appears to have achieved a 95% survival rate. This was something that we can be extremely proud of and hopefully the ‘Powers that Be’ recognise what great value was being achieved by using the expertise that exists in our community.  We have had some great feedback from the propagation demonstrations we gave at the Karitane and Waikouaiti Schools. They also have had good success rates with their propagation and are growing their plants to the next stage ready for planting next year. Karitane School has also been helping out at the community nursery.

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

a)     Notes the updates

Motion carried (WC/2019/042)

 

10        Chairperson's Report

 

The Chairperson provided a verbal update at the meeting, which included:

 

The Chairperson was contacted by Dunedin Railways to discuss proposed increased train service to Waitati as a destination and the need to upgrade the facilities at Waitati for passengers alighting from the train safely.

 

He discussed with John Ransley his submission at the last ECCB meeting regarding the rifle range near Waitati.

 

He advised members that the Zone 6 Community Board meeting would be held in Gore on 13th July. It was advised that no board members were available to attend on that day.

 

He mentioned that OAR Access Radio was keen to continue with live radio interviews. It was suggested that any decision on this would be for the new incoming board to decide after the local body elections.

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

a)     Notes the Chairperson’s report.

Motion carried (WC/2019/043)

 

11        Council Activities

 

Councillor Jim O’Malley provided an update on current Council matters, which included some detail on the proposed changes to kerbside recycling.

 

12        Items for Consideration by the Chairperson

 

There were no items for consideration.

 

The meeting concluded at 7.11 pm.

 

 

..............................................

CHAIRPERSON


Council

27 August 2019

 

 

 

 

Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 26 June 2019, commencing at 12.00 noon

 

PRESENT

 

Chairperson

Sarah Davie-Nitis

 

Deputy Chairperson

Joy Davis

 

 

Members

Phillipa Bain

Martin Dillon

 

Cr Mike Lord

Dean McAlwee

 

 

IN ATTENDANCE

Tracey Saunders (Chief Information Officer), Richard Saunders (Group Manager, Transport), Chris Jones (Contracts Delivery Manager, 3 Waters) and Leigh McKenzie (Waste Minimisation Officer)

 

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Public Forum

1.1       Chain Hills Community Trapping Project

 

Rebecca Guest provided background information on the group and their goal to make Chain Hills pest and predator free to enable a more eco-friendly area and allow the reintroduction of threatened species like the South Island Robin.

Ms Guest responded to questions from the Board.

1.2       Berwick Outdoor Experience Course Update

Rob Urquhart and Tyler Herne provided an update on the Berwick Outdoor Experience Course which Mr Herne had attended.

Mr Herne thanked the Board for its sponsorship which had allowed him to attend the course.  He commented that the course had helped build his confidence and he had particularly enjoyed meeting people from all walks of life.

Mr Herne responded to questions from the Board.

  

 

2          Apologies

An apology was received from Martin Dillon (for early departure).

Moved (Sarah Davie-Nitis/Cr Mike Lord)

That the Board:

Accepts the apology from Martin Dillon

Motion carried

 

3          Confirmation of agenda

 

 

Moved (Sarah Davie-Nitis/Dean McAlwee):

That the Board:

 

Confirms the agenda with the following alteration:

 

If require Item 7 be taken at an appropriate time following the arrival of staff.

 

Motion carried (MTCB/2019/046)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Sarah Davie-Nitis/Joy Davis):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2019/047)

 

5          Confirmation of Minutes

5.1       Mosgiel-Taieri Community Board meeting - 8 May 2019

 

Moved (Martin Dillon/Phillipa Bain):

That the Board:

 

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on
8 May 2019 as a correct record.

Motion carried (MTCB/2019/048)

    

Part A Reports

6          Mosgiel-Taieri Community Board Action List Report

 

A report from Civic provided an update to the Mosgiel-Taieri Community Board on its Action List.

Transport

The Group Manager, Transport (Richard Saunders) provided an update on the funding that Council received from NZTA for safety improvements.  He commented that NZTA have advised Councils would not be receiving some funding due to funding constraints which meant that some projects would not be able to be undertaken in foreseeable future.

Gladstone Road South – Following discussion, it was agreed that staff be requested to ensure that there was adequate speed limit signage along Gladstone Road South.

Cemetery Road – It was agreed that staff be requested to investigate the installation of concrete sleepers along Cemetery Road, East Taieri (extension of existing ones).

Parks and Recreation

Murray Street Picnic Table – Joy Davis advised that the Taieri Bloke Shed were currently building the table.

Silverstream Valley Planting Project – Sarah Davie-Nitis advised that Mosgiel Rotary Club were taking over the project.

Memorial Park Gardens Revitalisation Project – The Board requested an update on the timeline for Reserves Management Plan.

Outram Glen – The Board requested an update for their next meeting.

 

Moved (Phillipa Bain/Cr Mike Lord):

That the Board:

 

a)     Amends the Action List as appropriate

Motion carried (MTCB/2019/049)

 

 

8          Chairperson's Report

 

The Chairperson provided a verbal update and advised that she would be not seeking re-election to the Board; however, would be running for Council.  Ms Davie-Nitis thanked the Board for their support and dedicated work over the last three years.

 

Moved (Sarah Davie-Nitis/Cr Mike Lord):

That the Board:

 

a)     Notes the Chairperson’s update

Motion carried (MTCB/2019/050)

 

9          Board Projects

 

1          Grants Update

It was agreed that allocation of funding for the 2019/20 financial year would be discussed at the Board’s next meeting.

 

2          Pride in our Place

a)         Taieri Bloke Shed Seat Installation

 

3          The Taieri Heritage Schools Project

Sarah Davie-Nitis advised that the response from schools had not been as good as last year.

 

4          Safe Pedestrian and Cycle Accessways

It was noted that staff would be providing an update to the Board’s next meeting.

 

6          Celebrating Local Excellence on the Taieri Project

There was a discussion on the options for displaying the recipients.

 

7          Mosgiel and Taieri Emergency Group Activities

Sarah Davie-Nitis advised that the group was progressing well and had received additional resources.

 

8          The Taieri Heritage Arts Trail

It was agreed that the workshop would be held.

 

9          Beautification (Planter Boxes)

Following discussion, it was agreed that Councillor Lord would liaise with the Mosgiel Rotary Club to see if they would be able to take over the management of the planter boxes.

 

10        Playgrounds Brochure

It was noted that the project would be considered after 1 July 2019.

 

11        Digitisation of the Taieri Herald

Martin Dillon advised that the project was progressing

 

12        Relocation and update of the “Elected Members’ Honour Board”

Martin Dillon provided an update which included the cost. 

 

 

Moved (Sarah Davie-Nitis/Joy Davis):

That the Board:

 

a)     Notes the Board Project Updates

Motion carried (MTCB/2019/051)

 

7          Governance Support Officer's Report

 

A report from Civic provided an update on activities relevant to the Board’s area which included:

a)         Project Fund

b)        Cemeteries

c)         Playground Strategic Planning Update

d)        Outram Hawk and Hurl Event Proposal -  The Waste Minimisation Officer (Leigh McKenzie) spoke to the proposal and responded to questions.  Following discussion, it was agreed that Dean McAlwee would be the liaison person.

 

Moved (Sarah Davie-Nitis/Phillipa Bain):

That the Board:

·    Supports Outram Hawk and Hurl Event; and

·    Commits to facilitation between staff and a local community group.

Motion carried (MTCB/2019/052)

 

 

Moved (Dean McAlwee/Martin Dillon):

That the Board:

 

a)     Notes the Governance Support Officer’s Report

Motion carried (MTCB/2019/053)

 

 

10        Board Updates

 

Board members provided an update on the following activities:

 

1          Keep Dunedin Beautiful (KDB)

There was no update as Philippa Bain was an apology for the last KDB meeting.

 

2          Mosgiel Coronation Hall

Dean McAlwee provided an update which included the new sound system that was being installed.

 

3          Mosgiel Business Association

Sarah Davie-Nitis (Board Representative) commented that the last meeting of the Mosgiel Business Association event had been well attended

 

4          Mosgiel Aquatic Project Team

Martin Dillon advised that the next meeting was being held on 3 July 2019

 

5          Festival of the Plain

Sarah Davie- Nitis advised that the Festival of the Plain meeting was to be held on 26 June 2019

 

6          Communications and Engagement Activities

 

 

Moved (Sarah Davie-Nitis/Phillipa Bain):

That the Board:

 

a)     Notes the Board Updates

Motion carried (MTCB/2019/054)

 

11        Council Activities

 

Councillor Mike Lord provided an update on the following:

·    Adoption of the 2019/20 Annual Plan;

·    Waipori Fund; and

·    Climate Change Emergency Declaration

 

 

Moved (Cr Mike Lord/Dean McAlwee):

That the Board:

Notes the Council Activities Update.

 

.Motion carried (MTCB/2019/055)

 

 

Martin Dillon left the meeting at 1.58 p.m.

12        Items for Consideration by the Chairperson

 

There were no items identified

 

             

The meeting concluded at 2.10 pm.

 

 

 

 

..............................................

CHAIRPERSON

   

 


Council

27 August 2019

 

 

 

 

Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers,  The Octagon, Dunedin on Thursday 27 June 2019, commencing at 3.30 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Leanne Stenhouse

 

Members

Peter Gouverneur

Christina McBratney

 

Cr Conrad Stedman

Paul Weir

 

IN ATTENDANCE

Richard Saunders (Group Manager Transport), Sandy Graham (General Manager City Services), Scott MacLean (Parks and Cemetery Manager) and Kelly Thompson (Personal Assistant)

 

Governance Support Officer                  Lynne Adamson

 

 

1          Public Forum

There was no Public Forum.  

 

2          Apologies

Moved (Scott Weatherall/Christina McBratney):

That the Board:

 

Accepts the apologies from Keith McFadyen for absence and Cr Conrad Stedman for lateness.

 

 Motion carried (SHCB/2019/032)

 

3          Confirmation of agenda

 

 

Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (SHCB/2019/033)

 

 

Cr Conrad Stedman entered the meeting at 3.32 pm.

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Scott Weatherall/ Paul Weir):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2019/034)

 

5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 9 May 2019

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 9 May 2019 as a correct record.

Motion carried (SHCB/2019/035)

 

Part A Reports

6          Saddle Hill Community Board Action List

 

A report from Civic appended the Transportation and Parks and Recreation Action lists which provided an update on matters raised by the Board.

 

The Group Manager Transport (Richard Saunders) provided an update on the transport action list.

 

The Board requested that the development of a safe walkway from Westwood to Ocean View be included on the list noting the safety issue with people regularly running on that section of the road.  Mr Saunders advised that it could be included however consideration needed to be given as to where it sat with the Queen Street and Brighton Road footpath projects.  Mr Saunders went on to advise that should there be any resealing work due to be undertaken, there was a possibility that it could include a formed shoulder however it was all subject to work, if any, due to be undertaken.

 

Mr Saunders also commented on the following:

 

Scroggs Hill Road – a survey of the speed of vehicles travelling on Scroggs Hill Road had been undertaken at the end of 2018.  As a result of the findings, there was a recommendation for a trial of speed humps to slow traffic down with a more formal long term proposal to be considered.

 

Scroggs Hill Road – Seaview Terrace Intersection safety issues – speed contributed to issues at the intersection however portable cameras would be set up to record the intersection to see how it was being used and if there were other appropriate methods such as guard rails to address the issues

 

Blackhead Road – a guardrail at the bottom of Blackhead Road had been hit and was due to be fixed.

 

In response to a query about installation of street lighting at the intersection of Catalina Lane, Mr Saunders advised that the LED lighting tender had been awarded and a programme was being designed for installation of the lights.  There was uncertainty about the staging of the programme however Catalina Lane would be included.

 

The Parks and Cemetery Manager (Scott MacLean) was in attendance to provide an update on items on the parks and recreation action list.

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Amends the Action Lists as appropriate.

Motion carried (SHCB/2019/036)

 

7          Smooth Hill

 

The General Manager City Services (Sandy Graham) provided an update on the Smooth Hill proposal.

 

8          Board Updates

 

Board members provided updates on activities including:

Keep Dunedin Beautiful – Mr Gouverneur advised that the Keep Dunedin Beautiful awards were underway.  He advised that there were events occurring to support plastic free July. 

 

Mr Gouverneur suggested the Board give consideration to providing $500.00 support from the discretionary fund for two more murals being produced installed at Playfair Street.

 

OAR Radio – The Chair advised that the Board was scheduled to participate in OAR radio show next Tuesday and sought a volunteer.  He also requested that the Board consider whether or not the subscription be renewed.  It was agreed that the decision would be placed on hold until the new triennium.

 

Toy Box,  – Brighton Beach – The Toy Box needs to be moved for the colder months.

Community Pantries – Ms Stenhouse advised that they were going well albeit it a bit quiet through the winter months.  There had been issues with people dropping off household items at the Ocean View community pantry site, however this was a genuine mistake and additional signage would be installed to stop this in the future.

 

Civil Defence/Community Response Planning – The Chair, Mr Weir and Ms McBratney provided an update on the civil defence/community response planning information session recently held at the bunker. 

 

Youth Ambassador Award – Ms McBratney would contact schools to arrange time to take the recipient of the Youth Ambassador Award, Molly Newell to speak to the children.

 

Coastal Dune Regeneration Programme – the Chair commented that the Marram Grass in the area had been cut which caused some issues with the considerable surf occurring.  There was hope for the regeneration moving forward.

 

Kaikorai Estuary Car Park Project – the Chair would meet with the Group Manager Parks and Recreation to discuss this project.

 

 

Moved (Scott Weatherall/Peter Gouverneur):

That the Board:

 

a)     Notes the Board Updates.

Motion carried (SHCB/2019/037)

 

9          Governance Support Officer's Report

 

A report from Civic informed the Board of relevant activities including:

a)         Project Fund

b)        Playground Strategic Planning Update

c)         Community Board Executive Committee – Zone meeting

 

 

Moved (Paul Weir/Cr Conrad Stedman):

That the Board:

 

a)     Notes the Governance Support Officer’s Report. 

Motion carried (SHCB/2019/038)

 

10        Chairpersons Report

 

The Chairperson (Scott Weatherall) provided an update on items of interest including:

 

Community Worker – Mr Weatherall spoke of the work undertaken and scheduled and sought suggestions for any additional suitable work e.g. any areas of concern or elderly needing assistance. 

 

Freedom Camping Review – the freedom camping review meeting was scheduled and would be reported back on.

 

Fairplay Street – the tennis courts had been tidied up and the public toilet was now installed.

 

Citicare – Mr Weatherall had sent the Chief Executive Officer and appropriate Group Managers an acknowledgement email for the exceptional job undertaken by Citicare.

 

Friendship Drive Drainage – the Chair raised the longstanding issues and frustration of a local resident who lived near the swales.  He advised that this was a site that always flooded whenever there was heavy rain and whilst not a top concern for the city, locally it always caused issues.  He requested this be looked into.

 

Bike School – Mr Weatherall presented a proposal from Bike School to scope a project to map out the tennis courts at Fairplay Street and sought consideration of discretionary fund money to fund the project.  Mr Saunders advised that if the Board funded the scoping of the project, Transport would fund the physical work. 

 

It was acknowledged that the discretionary fund was full expended for the current financial year but it was agreed that this was a community project the Board would like to support.  The Board acknowledged that the next meeting was not due to be held until mid August and they would like the project started before then so it was ready for spring for children to use.  Therefore it was agreed that approval be given to the project and noted that it would be funded in the new financial year.

 

 

Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:

a)    Accepts the quotation from Bike School to undertake the scoping project for the Fairplay Street Reserve.

b)    Approves the payment of $1,000.00 for the project to be paid after 1 July 2019.

 Motion carried (SHCB/2019/039)

 

11        Councillor Update

 

Councillor Conrad Stedman provided an update on Council items of interest including:

 

Climate Emergency – Cr Stedman spoke of the presentations made to the Council on declaring a climate emergency.  He commented that Council had approved declaring a climate emergency in Dunedin.  Cr Stedman advised that he was in full support of bringing forward the target date for net zero carbon to 2030 however he believed that people may become fearful by the words climate emergency therefore he was in full support but had not voted for the resolution as he would have preferred the work emergency removed.

 

 

 

Moved (Cr Conrad Stedman/Scott Weatherall):

That the Board:

a)    Notes Cr Conrad Stedman’s update.

Motion carried (SHCB/2019/040)

 

12        Items for Consideration

 

It was agreed that the next meeting scheduled to be held on 15 August 2019 would be held in the Island Park Golf Clubrooms pending availability.

 

 

 

 

 

 

The meeting concluded at 4.38 pm

 

 

 

 

 

 

 

..............................................

CHAIRPERSON

   

 


Council

27 August 2019

 

 

 

 

West Harbour Community Board

MINUTES

 

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 21 August 2019, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Steve Walker

 

Deputy Chairperson

Trevor Johnson

 

Members

Francisca Griffin

Cr Aaron Hawkins

 

Ryan Jones

Ange McErlane

 

Jan Tucker

 

 

 

IN ATTENDANCE

Kristy Rusher (Chief Legal Officer)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

1.1       Kyra Xavia

 

Kyra Xavia will be in attendance to speak on LED street lighting.

 

 

1.2       Stephen Stedman

 

Stephen Stedman, Chairperson of the TS Nimrod, Navy Cadet Support Committee on the Cadet’s use of the former Port Chalmers Borough Council Depot site.

 

 

1.3       Kristine Smith

 

Kristin Smith will be in attendance to speak on the Stevenson Cook Building on Macandrew Road and the recent formation of a group of locals who share an interest in the preservation of historic buildings in our area. 

  

 

2          Apologies

There were no apologies.

 

 

3          Confirmation of agenda

 

 

<Enter text>

 

 

 

That the Board:

 

Confirms the agenda without addition or alteration

 

OR

 

Confirms the agenda with the following addition or alteration

 

OR

 

Confirms the agenda with the deletion of <Enter text>

 

OR

 

Confirms the agenda with the addition of a motion on <Enter text>

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

<Enter name> declared an interest in <Enter text>

 

 

That the Board:

 

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 26 June 2019

 

That the Board:

 

Confirms the public part of the minutes of the West Harbour Community Board meeting held on 26 June 2019 as a correct record.

 

    

Part A Reports

6          Library Activity Report

 

EXECUTIVE SUMMARY

1          This report provides a summary of the activities of the Dunedin Public Libraries during 2018/19, with a focus on the Port Chalmers Library and Service Centre.

2          The report provides an overview and comment on library usage for 2018/19.

 

 

 

<Enter text>

 

 

That the Board:

 

a)     Notes the Library Activity Report

 

 

7          Governance Support Officer's Report

 

EXECUTIVE SUMMARY

1          This report is to inform the West Harbour Community Board of activities relevant to the Board area including:

·        Project Fund

·        Action List

 

 

 

<Enter text>

 

 

That the Board:

 

a)     Notes the Governance Support Officers Report;

b)     Amends the Action List as appropriate

 

 

8          Project Fund Completion Form

 

In a report the Governance Support Officer advised that a project completion form had been received from Purakaunui Amenities Society Inc.

 

 

 

<Enter text>

 

 

That the Board:

 

a)     Notes the completion form from Purakaunui Amenities Society Inc.

 

 

9          Board Representation and Areas of Responsiblity

 

a)        Port Environment Liaison Committee – Ange McErlane

 

b)        Ravensdown Community Liaison Group – Trevor Johnson

 

c)         Keep Dunedin Beautiful – Steve Walker

 

d)        Communications/Facebook – Ryan Jones

 

e)        West Harbour Beautification Trust – Steve Walker

 

f)         Policing Issues – Jan Tucker

 

g)         Vision Port Chalmers – Jan Tucker

 

h)        Access Radio – Francisca Griffin

 

j)          Community Awards – Ryan Jones

k)         Albertson Avenue Beautification Project – Francisca Griffin

 

 

 

<Enter text>

 

 

 

 

10        Chairperson's Report

 

 

The Chairperson provided an update on matters of interest including:

 

 

 

 

11        Council Activities

 

 

Cr Hawkins provided an update on matters of interest including

 

 

 

 

12        Acknowledgement of retiring members

 

In a report the Governance Support Officer advised that the Chairperson, Steve Walker and Ryan Jones had not stood for election.

 

 

That the Board:

 

a)     Records its sincere thanks to Ryan Jones for the loyal and conscientious service given to the City of Dunedin as a member of the West Harbour Community Board for the 3 year period 2016 to 2019.

b)     Extends sincere its appreciation for the services rendered and every good wishor the future.

 

 

That the Board:

 

a)     Records its sincere thanks to Steve Walker for the loyal and conscientious service given to the City of Dunedin as a member of the West Harbour Community Board for the 12 year period 2007 to 2019.

d)     Extends sincere its appreciation for the services rendered and every good wish for the future.

 

             

 

 

 

The meeting concluded at <Enter xx.xxpm>.

 

 

 

..............................................

CHAIRPERSON

   

 


Council

27 August 2019

 

 

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