Date:                                                    Tuesday 1 October 2019

Time:                                                   1.00 pm

Venue:                                                Council Chamber, Municipal Chambers, The Octagon, Dunedin

 

 

 

Council

OPEN ATTACHMENTS

UNDER SEPARATE COVER

 

 

ITEM         TABLE OF CONTENTS                                                                                                                                 PAGE

   

6.1             Ordinary Council meeting - 27 August 2019

a         Minutes of Ordinary Council meeting  held on 27 August 2019                                       3  

7                 Economic Development Committee - 3 September 2019

a         Minutes of Economic Development Committee held on 3 September 2019            17

8                 Finance and Council Controlled Organisations Committee - 3 September 2019

a         Minutes of Finance and Council Controlled Organisations Committee held on 3 September 2019                                                                                                                                                     20

9                 Toitū Otago Settlers Museum Board - 21 August 2019

a         Minutes of Toitū Otago Settlers Museum Board held on 21 August 2019                 25

10              Mosgiel-Taieri Community Board - 14 August 2019

a         Minutes of Mosgiel-Taieri Community Board held on 14 August 2019                       28

11              Otago Peninsula Community Board - 20 June 2019

a         Minutes of Otago Peninsula Community Board held on 20 June 2019                       36

12              Otago Peninsula Community Board - 8 August 2019

a         Minutes of Otago Peninsula Community Board held on 8 August 2019                     44

13              Saddle Hill Community Board - 15 August 2019

a         Minutes of Saddle Hill Community Board held on 15 August 2019                              53

14              Strath Taieri Community Board - 20 June 2019

a         Minutes of Strath Taieri Community Board held on 20 June 2019                               59

15              Strath Taieri Community Board - 29 August 2019

a         Minutes of Strath Taieri Community Board held on 29 August 2019                           64

16              West Harbour Community Board - 26 June 2019

a         Minutes of West Harbour Community Board held on 26 June 2019                            68

17              West Harbour Community Board - 21 August 2019

a         Minutes of West Harbour Community Board held on 21 August 2019                       74

18              Waikouaiti Coast Community Board - 7 August 2019

a         Minutes of Waikouaiti Coast Community Board held on 7 August 2019                    80

23              DCC Submission on the Green Paper: A Vision for Hydrogen in New Zealand

b          Attachment B - Green Paper: A Vision for Hydrogen in New Zealand (MBIE)           86

27              Submission on the Department of Conservation's Proposed New Zealand Biodiversity Strategy

b          Proposed New Zealand Biodiversity Strategy                                                                     178     

 

 


Council

01 October 2019

 

 

 

 

Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 27 August 2019, commencing at 1.00 pm

 

PRESENT

 

Mayor

Mayor Dave Cull

 

Deputy Mayor

Cr Chris Staynes

 

 

Members

Cr David Benson-Pope

Cr Rachel Elder

 

Cr Christine Garey

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Damian Newell

 

Cr Jim O'Malley

Cr Conrad Stedman

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin), Sharon Bodeker (Team Leader Civic), Graham McKerracher (Manager, Council Communications and Marketing), Fraser Liggett (Economic Development Programme Manager), Richard Davey (Treasury Manager), Zoe Moffat (Planning Manager), Joy Gunn (Manager Events and Community Development), David Bainbridge (Group Manager Property Services), Paul Coffey (Community Advisor), Maria Sleeman (Property Advisor), Ros MacGill (Manager Compliance Solutions), Peter Hanlin (Team Leader Compliance, Animal and Parking Services) and Hoani Yates (Policy Advisor)

 

Governance Support Officer                  Lynne Adamson

 

 

1          Opening

Adrian Hindes (Chair) Dunedin Interfaith Council opened the meeting with a prayer.

 

2          Public Forum

2.1      Public Forum - Seniors' Climate Action Network Wisdom of the Waterfront Development

 

Donna Peacock addressed the meeting on Wisdom of the Waterfront Development on behalf of SCAN (Seniors’ Climate Action Network).  She commented on the impact such a development would have on the environment.  Ms Peacock suggested that any funds would be better used addressing climate emergency issues.

 

 

2.2       Public Forum - Simon Fogarty/Chris Ford - Lime Scooters

 

Simon Fogarty and Chris Ford spoke on behalf of the Foundation of the Blind and Disabled Persons Assembly, about Lime Scooters, their location and usage.

They commented on scooters being left in the middle of footpaths, and their instability which meant scooters had often fallen over causing a hazard for people with impaired vision, wheelchairs, other disabilities, children and pedestrians.  Messrs Fogarty and Ford questioned the lack of a rental charge for footpath space given that retail premises paid for the placement of signage and tables. 

They responded to questions, and advised that this was a health and safety issue.  They stressed the importance of management of the scooters and implored Council to take proactive action on this.

 

Moved (Cr Benson-Pope/Cr Wilson):

 

That the Council:

 

Extends the Public Forum.

 

                                      Motion carried

 

2.3       Public Forum - Anne Marie Parsons - Intercity Bus Hub

 

Anne Marie Parsons addressed the meeting and provided a handout concerning the lack of a bus shelter for people waiting at the Intercity Bus Hub and commented that it was not a good look when tourists waited in the rain for the bus.  Ms Parsons suggested that the stop be moved to alongside New World Centre City where there was ample room and shelters available.

Ms Parsons was advised that the Council regularly met with the Otago Regional Council and NZTA and this had been previously identified as an issue.  It would continue to be worked on. 

  

2.4      Public Forum - Quentin Blair - Water Supply

 

Quentin Blair spoke to his request for consideration of an out of zone water connection for Portobello Road.  He gave reasons for his request for the proposal to be approved which included his property being the only one not on the Council scheme.

 

Mr Blair advised that he had spoken to contractors who had confirmed that with the upgrade to Portobello Road, this was the most cost effective and opportune time for the connection to proceed.  He requested that Council look on his application favourably.

 

 

3          Apologies

There was an apology for lateness from Cr Conrad Stedman.

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Accepts the apology for lateness from Cr Conrad Stedman.

Motion carried

 

4          Confirmation of agenda

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the agenda with the following alterations:

 

In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

 

That Items C5 – Annual Review – DCC Treasury Risk Management Policy and C6 – Dunedin City Council’s Letter of Expectation for Dunedin City Holdings Limited and Group be considered in the public part of the meeting following Item 22.

 

Motion carried (CNL/2019/170)

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Garey declared an interest in Item 16 and advised that she would not participate in this item.  It was noted that Cr Garey also sat back on the Public Forum item from Mr Quentin Blair.

 

Cr Wilson had declared an interest in the Foulden Marr item to be considered in the non-public section of the meeting and had not received any papers relating to the item.  She would not be present when the report was considered.

 

Cr Laufiso updated her Interest Register.

 

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Team Members’ Interest Register

 Motion carried (CNL/2019/171)

 

6          Confirmation of Minutes

6.1      Ordinary Council meeting - 30 July 2019

 

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 30 July 2019 as a correct record.

Motion carried (CNL/2019/172)

  

Minutes of Committees

7          Toitū Otago Settlers Museum Board - 3 April 2019

 

Moved (Cr Aaron Hawkins/Cr Mike Lord):

That the Council:

 

a)     Notes the minutes of the Toitū Otago Settlers Museum Board meeting held on 03 April 2019.

Motion carried (CNL/2019/173)

 

8          Toitū Otago Settlers Museum Board - 3 July 2019

 

Moved (Cr Aaron Hawkins/Cr Mike Lord):

That the Council:

 

a)     Notes the minutes of the Toitū Otago Settlers Museum Board meeting held on 03 July 2019.

Motion carried (CNL/2019/174)

 

9          Infrastructure Services and Networks Committee - 5 August 2019

 

Moved (Cr Jim O'Malley/Cr Damian Newell):

That the Council:

 

a)     Notes the minutes of the Infrastructure Services and Networks Committee meeting held on 05 August 2019.

Motion carried (CNL/2019/175)

 

10        Community and Culture Committee - 6 August 2019

 

Moved (Cr Aaron Hawkins/Cr Rachel Elder):

That the Council:

 

a)     Notes the minutes of the Community and Culture Committee meeting held on 06 August 2019.

Motion carried (CNL/2019/176)

 

11        Planning and Environment Committee - 6 August 2019

 

Moved (Cr David Benson-Pope/Cr Damian Newell):

That the Council:

 

a)     Notes the Planning and Environment Committee meeting held on 06 August 2019.

Motion carried (CNL/2019/177)

 

Minutes of Community Boards

12        Waikouaiti Coast Community Board - 19 June 2019

 

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

 

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on 19 June 2019.

Motion carried (CNL/2019/178)

 

13        Mosgiel-Taieri Community Board - 26 June 2019

 

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

 

a)     Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 26 June 2019.

Motion carried (CNL/2019/179)

 

14        Saddle Hill Community Board - 27 June 2019

 

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

 

a)     Notes the minutes of the Saddle Hill Community Board meeting held on 27 June 2019.

Motion carried (CNL/2019/180)

 

15        West Harbour Community Board - 21 August 2019

 

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

 

a)     Notes minutes of the West Harbour Community Board meeting held on 21 August 2019.

Motion carried (CNL/2019/181)

 

Cr Christine Garey left the meeting at 1.55 pm.

Reports

16        Application to extend urban water supply area boundary and supply water to 309 Portobello Road

 

A report from 3 Waters sought the Council’s decision on an application to extend the urban water supply area boundary to include 309 Portobello Road and provide an ‘extraordinary’ water supply connection to this property.

The General Manager Infrastructure Services (Simon Drew) and Planning Manager (Zoe Moffat) spoke to the report and responded to questions.  In response to clarification on connections for surrounding properties and connection of a foul sewer, staff advised they did not have the information on hand.

During discussion Cr Conrad Stedman entered the meeting at 1.57 pm.

 

Moved (Cr David Benson-Pope/Cr Aaron Hawkins):

That the Council:

 

Lay the report Application to Extend Urban Water Supply Area Boundary and Supply Water to 309 Portobello Road on the table, to enable clarification of questions raised relating to connections to surrounding properties and foul sewers.

 

Motion carried (CNL/2019/182)

 

Cr Mike Lord left the meeting and Cr Christine Garey returned to the meeting at 2.01 pm.

 

17        Mosgiel Memorial Park - Approval to Grant Easements in favour of 191 Gordon Road, Mosgiel

 

A report from Parks and Recreation and Legal discussed an application by Gene and Dalise Sanderson, owners of 191 Gordon Road, for the granting of easements to drain sewage over part of the Mosgiel Memorial Park.  The report recommended the easements be granted. The easements were to enable the owners to connect into the existing Council foul sewer that was located within the Mosgiel Memorial Park.  The easement requirement was a condition of the resource consent for the two-lot subdivision of 191 Gordon Road, Mosgiel. 

 

Moved (Cr Lee Vandervis/Cr Doug Hall):

That the Council:

 

a)     Acting in its capacity as the administering body of the Mosgiel Memorial Park pursuant to the Reserves Act 1977:

i)          Grants easements to drain sewage over part of Mosgiel Memorial Park located at 187D Gordon Road, Mosgiel, being Lot 1 DP 9385 as shown marked ‘C’ and ‘D’ on Plan No. M2135/1, Rev A, in favour of 191 Gordon Road, Mosgiel being Lot 11, Block V Deposited Plan 3697, Record of title OT370/19, subject to the conditions outlined in this report.

ii)         Approves waiving the annual rental for use of the reserve.

iii)        Decides the criteria for exemption from public notification has been met.

b)     Acting under delegation from the Minister of Conservation dated 12 June 2013, and pursuant to section 48 of the Reserves Act 1977, consents to the grant of easements to drain sewage over part of Mosgiel Memorial Park located at 187D Gordon Road, Mosgiel, being Lot 1 DP 9385 as shown marked ‘C’ and ‘D’ on Plan No. M2135/1, Rev A, in favour of 191 Gordon Road, Mosgiel being Lot 11, Block V Deposited Plan 3697, Record of title OT370/19, subject to the conditions outlined in this report.

Motion carried (CNL/2019/183)

 

18        Housing Action Plan for Dunedin 2019-2039 Update

 

A report from Community and Planning noted that at the Council meeting of 6 May 2019, Council agreed to take stewardship of the Mayor’s Taskforce for Housing (MTFH) Housing Action Plan for Dunedin 2019-2039.  The report highlighted some of the work carried out by DCC staff to date.

Cr Mike Lord entered the meeting at 2.03 pm.

 

 

The Director Enterprise Dunedin (John Christie), Manager Events and Community Development (Joy Gunn) and Community Advisor (Paul Coffey) spoke to the report and responded to questions on attendance and feedback provided at the Housing Action Plan meeting.

The Mayor was thanked for his leadership, and staff for all their work on the MTFH to date.

 

 

Moved (Cr Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Notes the Mayor’s Taskforce for Housing (MTFH) Housing Action Plan for Dunedin 2019‑2039 Update.

Motion carried (CNL/2019/184)

 

19        Dunedin Town Hall - Proposed Formalisation of Reserves Status and Reserve Classification and Granting of Easement

 

A report from Property noted that the land status and history of acquisition for the Dunedin Town Hall had been researched and it had been concluded that the land became a Reserve under historic legislation.  The requirement to formally record the Reserve status on the Record of Title was not necessary at that time.

This report recommended that the Record of Title be updated to note that the land was subject to the Reserves Act 1977, and that the land be classified as Local Purpose (Municipal and Entertainment) Reserve.

In addition, there was an easement over part of the Dunedin Town Hall land that needed to be granted under the Reserves Act.

The Council acted in its role as administering body and on behalf of the Minister of Conservation under instrument of Delegation dated 12 June 2013 in the decision-making process.

It was intended that both matters be dealt with in the report under two separate headings:

·        Reserve land status and classification

·        Easement – right to convey and transform electricity

 

 

The General Manager City Services (Sandy Graham), Group Manager Property Services (David Bainbridge) and Property Officer (Maria Sleeman) spoke to the report and advised that it had an incorrect map and that the correct one had been circulated to all members.

 

They responded to questions and provided clarification on the reserve classification of the Dunedin Town Hall.

 

 

Moved (Cr Kate Wilson/Cr David Benson-Pope):

That the Council:

 

a)     Resolves that pursuant to Section 16(1) of the Reserves Act 1977, that the Reserve known as the Dunedin Town Hall be classified as Local Purpose (Municipal and Entertainment) Reserve being 4516 square metres more or less described as Lot 1, Deposited Plan 17134 all Record of Title OT8C/787.

b)     Notes that public notification for the classification of the Reserves known as the Town Hall is not required.  There are exemptions under Sections 16(5)(a) and (b) of the Reserves Act 1977, the classification proposed is the same as the purpose for which the reserve was held and administered immediately before the commencement of the Reserves Act 1977; and under the District Plan, designation D617 includes the use as Municipal Chambers respectively.

c)     Acting under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to Section 16(1) of the Reserves Act 1977 that the Reserve known as the Dunedin Town Hall be classified as Local Purpose (Municipal and Entertainment) Reserve being 4516 square metres more or less described as Lot 1, Deposited Plan 17134 all Record of Title OT8C/787.

d)     Grants, as administering body of the Reserve, pursuant to Section 48 of the Reserves Act 1977, an easement in gross to Aurora Energy Limited for the right to convey and transform electricity over that part of the Reserve shown as A on Deposited Plan 494034 legally described as part Lot 1, Deposited Plan 17134 part Record of Title OT8C/787.

e)     Agreed that the criteria for exemption for public notification of the granting of the easement in gross to Aurora Energy Limited for the right to convey and transform electricity had been met.

f)     Acting under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to Section 48 of the Reserves Act 1977, grants an easement in gross to Aurora Energy Limited for the right to convey and transform electricity over that part of the Reserve shown as A on Deposited Plan 494034 legally described as part Lot 1, Deposited Plan 17134 part Record of Title OT8C/787.

Motion carried (CNL/2019/185)

 

20        Animal Services Annual Report to the Department of Internal Affairs

 

A report from Customer and Regulatory Services advised that Section 10A of the Dog Control Act 1996 required territorial authorities to publicly report each year on:

·        The administration of their dog control policy and their dog control practices (section 10A (1)); and

·        A variety of dog control related statistics (section 10A (2)).

The Annual Department of Internal Affairs````````````````````````11` Report appended to the report outlined the operations of the Dunedin City Council’s Animal Services Unit for the year ending 30 June 2019.

The General Manager Community Services (Simon Pickford); Manager Compliance Solutions (Ros MacGill) and Team Leader Compliance, Animal and Parking Services (Peter Hanlin) spoke to the report and responded to questions.

 

Moved (Cr David Benson-Pope/Cr Rachel Elder):

That the Council:

 

a)     Notes the Animal Services annual report 2018/19 to the Department of Internal Affairs.

Motion carried (CNL/2019/186)

 

21        DCC submission on local Government Funding and Financing: Draft Report

 

A report from Policy sought approval of a Dunedin City Council (DCC) submission to the Productivity Commission on the latest stage of its inquiry into local government funding and financing.

The General Manager City Services (Sandy Graham) and Policy Advisor (Hoani Yates) spoke to the report and responded to questions on the submission.

 

Moved (Cr Rachel Elder/Cr Kate Wilson):

That the Council:

 

a)     Approves the draft Dunedin City Council submission to the Productivity Commission on the Local Government Funding and Financing Draft Report.

Motion carried (CNL/2019/187)

 

22        Otago Regional Economic Development Framework

 

A report from Enterprise Dunedin presented the Otago Regional Economic Development (ORED) framework.

The framework had been endorsed by the Otago Mayoral and Chief Executive Forums and received by the Clutha and Queenstown Lakes District Councils’ on 8 August and Central Otago District and Otago Regional Councils’ on 14 August.  The Waitaki District Council would receive the ORED Framework on 27 August 2019.

The report also noted that an application had been submitted to the Provincial Growth Fund (PGF) for funding to build capacity, portfolio manage, and support PGF activities across the Otago region.

The Director Enterprise Dunedin (John Christie) and Economic Development Programme Manager (Fraser Liggett) spoke to the report and responded to questions.

Staff were acknowledged for all their work on the project.

 

Moved (Cr Andrew Whiley/Cr David Benson-Pope):

That the Council:

 

a)         Receives the attached Otago Regional Economic Development (ORED) framework 2019.

b)         Notes a proposal has been submitted to the Provincial Growth Fund (PFG) for $200,000 per annum available for two years (2019/20 - 20/21) to build capacity, portfolio management and support PGF activities across the Otago region.

c)         Notes approval from the Otago Council Chief Executives to use the funding to appoint two advisors:

i)          A coastal Otago portfolio advisor to cover Clutha, Dunedin and Waitaki, hosted by Enterprise Dunedin;

ii)         An inland Otago portfolio advisor to cover Central Otago and Queenstown Lakes, hosted by Central Otago District Council.

Motion carried (CNL/2019/188)

 

C5       Annual Review - DCC Treasury Risk Management Policy

 

A report from Finance summarised the Annual Review of the Dunedin City Council Treasury Risk Management Policy and provided recommended changes to the Policy following review by the Board of Dunedin City Treasury Limited.

 

The General Manager Finance and Commercial (Dave Tombs) and Treasury Manager (Richard Davey) spoke to the report.

 

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

a)     Approves (section 4.3) Management of Interest Rate Risk – Increasing the Maximum Cover percentages in the three Periods ‘Years 6 and 7’, ‘Years 8, 9 and 10’ and ‘Years 11 to 15’.

b)     Approves (section 5.3) Funding Risk – The Policy currently specifies that no more than $200 million can mature over the next 12 months or in any 12 month period thereafter. It is proposed to increase this limit to $250 million. 

c)     Approves (section 6.2) Permitted Instruments – Additional wording to enable the LGFA to be added as a source of funding.

d)     Approves (Section 13.3) Reporting to DCTL Board – It is proposed to remove some procedural details from the Policy as they are no longer required.

e)     Approves (Appendix: Delegations of Authority) - The removal of some wording relating to the signing of cheques which is now outdated.

f)     Notes the proposed Recommendations were approved by the Audit and Risk Committee on 1 August 2019.

Motion carried (CNL/2019/189)

 

C6       Dunedin City Council's Letter of Expectation for Dunedin City Holdings Limited and Group

 

A report from Finance sought finalisation of the Letter of Expectation to be sent to the Dunedin City Holdings Limited (DCHL) Board.

 

The Letter of Expectation provided Council’s annual direction to DCHL and outlined the parties’ respective accountabilities, roles and responsibilities.  The Letter of Expectation would assist DCHL and the wider group in the development of their Statements of Intent (SOI) documents for 2020/2021.

 

The Chief Executive Officer (Sue Bidrose) and General Manager Finance and Commercial (Dave Tombs) spoke to the report and responded to questions of clarification.

 

 

Moved (Cr Chris Staynes/Cr Mike Lord):

That the Council:

 

a)     Considers the proposed changes to the current Letter of Expectation to the Board of Dunedin City Holdings Limited on behalf of the Council as shareholder.

b)     Provides feedback as to the letter’s content prior to finalisation.

c)     Authorises the Mayor to sign the Letter of Expectation on behalf of the Council as shareholder.

Motion carried (CNL/2019/190)

 

Resolution to exclude the public

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 30 July 2019 - Public Excluded

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

.

 

C2  Property Negotiations

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This report is confidential to protect Council's position in respect of property negotiations..

C3  Film Dunedin Development

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4  Dunedin City Holdings Group Appointments

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (CNL/2019/191)

 

The meeting moved into confidential at 3.35 pm and concluded at 6.00 pm.

 

 

 

 

..............................................

MAYOR

 


Council

01 October 2019

 

 

 

 

Economic Development Committee

MINUTES

 

Minutes of an ordinary meeting of the Economic Development Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 03 September 2019, commencing at 2.08 pm

 

PRESENT

 

Chairperson

Cr Chris Staynes

 

Deputy Chairperson

Cr Christine Garey

Cr Andrew Whiley

 

Members

Cr David Benson-Pope

Mayor Dave Cull

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O’Malley

 

Cr Lee Vandervis

Cr Kate Wilson

 

 

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), John Christie (Director Enterprise Dunedin), Dave Tombs (General Manager Finance and Commercial), Des Adamson (Business Relationship Manager), Malcom Anderson (City Marketing Manager), Suz Jenkins (Finance and Office Manager), Fraser Liggett (Economic Development Programme Manager), Benje Patterson (Business Analysis Contractor), Margo Reid (Study Dunedin Co-ordinator), Louise van de Vlierd (Team Leader Visitor Centre) and Andrea Jones

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Public Forum

There was no Public Forum.  

 

2          Apologies

There were apologies from Crs Damian Newell and Conrad Stedman.

 

Moved (Cr Chris Staynes/Cr Andrew Whiley):

That the Committee:

a)    Accepts the apologies from Crs Damian Newell an Conrad Stedman.

Motion carried (ED/2019/016)

 

3          Confirmation of agenda

 

 

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Committee:

 

Confirms the agenda with the following addition or alteration:

 

-      In regard to Standing Order 21.1 Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (ED/2019/017)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Committee:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (ED/2019/018)

      

Part A Reports

5          Dunedin City Quarterly Economic Monitor Report - June 2019

 

A report from Enterprise Dunedin advised that economics consulting firm, Infometrics had been commissioned to provide quarterly economic monitoring reports for Enterprise Dunedin.

The report provided an update of progress against the 2023-2023 Economic Development Strategy and overview of the Dunedin economy.

The Business Analysis Contractor (Benje Patterson) and Finance and Office Manager (Suz Jenkins) spoke to the report and responded to questions. 

 

Moved (Cr Andrew Whiley/Cr Christine Garey):

That the Committee:

 

a)     Notes the Dunedin City Quarterly Economic Monitor Report – June 2019

Motion carried (ED/2019/019)

 

6          Enterprise Dunedin Activity Report - August 2019

 

A report from Enterprise Dunedin provided an update on a selection of Enterprise Dunedin activities.

During discussion Cr Kate Wilson left the meeting at 03:21 p.m.

 

The Economic Development Programme Manager (Fraser Liggett), the Business Relationship Manager (Des Adamson), the City Marketing Manager (Malcolm Anderson), Team Leader Visitor Centre (Louise van de Vlierd) and Study Dunedin Co-Ordinator (Margo Reid) spoke to the report and responded to questions.

 

 

Moved (Deputy Chairperson Christine Garey/Cr Rachel Elder):

That the Committee:

 

a)     Notes the Enterprise Dunedin Activity Report – August 2019.

Motion carried (ED/2019/020)

             

 

Councillor Staynes thanked the Director, Enterprise Dunedin and Enterprise Dunedin staff for their commitment which had resulted in improved outcomes and positive results.

 

 

The meeting concluded at 3.34 pm

 

 

 

..............................................

CHAIRPERSON

   

 


Council

01 October 2019

 

 

 

 

Finance and Council Controlled Organisations Committee

MINUTES

 

Minutes of an ordinary meeting of the Finance and Council Controlled Organisations Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 03 September 2019, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Mike Lord

 

Deputy Chairperson

Cr Doug Hall

 

 

Members

Cr David Benson-Pope

Mayor Dave Cull

 

Cr Rachel Elder

Cr Christine Garey

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Jim O'Malley

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Dave Tombs (General Manager Finance and Commercial), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), Gavin Logie (Financial Controller), Richard Davey (Treasury Manager), Sharon Bodeker (Team Leader, Civic), and Andrea Jones (Communications Team Leader)

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Public Forum

There was no Public Forum.  

 

2          Apologies

There were apologies from Crs Damian Newell and Conrad Stedman (for absence) and from Cr Doug Hall (for lateness).

 

Moved (Cr Mike Lord/Cr Kate Wilson):

That the Committee:

 

Accepts the apologies from Crs Damian Newell and Conrad Stedman (for absence) and Cr Doug Hall (for lateness).

 

 Motion carried (FCCO/2019/017)

 

3          Confirmation of agenda

 

 

Moved (Cr Mike Lord/Cr Chris Staynes):

That the Committee:

 

Confirms the agenda with the following addition or alteration:

 

-      In regard to Standing Order 21.1 Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (FCCO/2019/018)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Mayor Cull declared an interest in Item 8 - Mayoral Chains and Mayoral Portrait and advised that he would not participate in this item.

 

 

Moved (Cr Mike Lord/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Elected Members' Interest Register ; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (FCCO/2019/019)

      

Part A Reports

5          Financial Result - Year Ended 30 June 2019

 

A report from Finance provided the financial results for the year ended 30 June 2019 and the financial position as at that date.

The report noted that the associated budget had been adjusted for the additional capital expenditure approved by Council at the meeting on 30 October 2018, along with any related revenue.

Cr Doug Hall entered the meeting at 1.05 pm during discussion.

 

The Financial Controller (Gavin Logie) spoke to the report and responded to questions.

 

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Financial Performance for the year ended 30 June 2019 and the Financial Position as at 30 June 2019.

b)     Notes that the year end result is subject to final adjustments and external audit by Audit New Zealand.

Motion carried (FCCO/2019/020)

 

6          Waipori Fund - Quarter Ending June 2019

 

A report from Dunedin City Treasury Limited provided information on the results of the Waipori Fund for the quarter ending 30 June 2019.

The Treasury Manager (Richard Davey) spoke to the report and responded to questions.

 

Moved (Cr Aaron Hawkins/Cr Doug Hall):

That the Committee:

 

a)     Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ending 30 June 2019.

Motion carried (FCCO/2019/021)

 

7          Gift for Mayoral Chains

 

A report from Civic advised that the Mayor and Councillors had received a request from Te Rūnanga ō Ōtākou and Kāti Huirapa Runaka ki Puketeraki, to give consideration to the acceptance of a gift from Kai Tahu, of a “pounamu taoka” which would adjoin the mayoral chain. 

The General Manager City Services (Sandy Graham) and the Team Leader Civic (Sharon Bodeker) spoke to the report and responded to questions.

 

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Committee:

 

a)     Accepts the kohā from Kai Tahu, of a “pounamu taoka” to be adjoined to the mayoral chain. 

b)     Notes that staff would work with Kai Tahu on how to incorporate the “pounamu taoka” into the chain and delegates final designs to the Chief Executive Officer for approval.

Motion carried (FCCO/2019/022)

 

 

 

 

 

 

PART B

8          Mayoral Chains and Mayoral Portrait

 

Mayor Cull and Cr Hawkins withdrew from this item.

Mayor Dave Cull left the meeting at 01:25 p.m..

 

A report from Civic advised that at the end of each triennium, Council had in place certain traditions to acknowledge the service of the Mayor.  This included recognition on the Council honours board, the commissioning of a civic portrait, and the inclusion of a gold link in the mayoral chain.  The report suggested changes to how two of the traditions were continued. 

The General Manager City Services (Sandy Graham) and the Team Leader Civic (Sharon Bodeker) spoke to the report and responded to questions.

There was discussion on merits of maintaining the tradition of painted portraits and the outgoing Mayor gifting a new link for inclusion in the Mayoral Chains.

 

Moved (Cr David Benson-Pope/Cr Lee Vandervis):

That the Committee:

a)    Recommends that Council continues to engage an artist to paint a portrait of each Mayor and that each Mayor continue to personally fund new links for the mayoral chain.

Motion carried (FCCO/2019/023)

             

 

1                Resolution to exclude the public

2                Moved (Cr Mike Lord/Cr Chris Staynes):

3                That the Committee:

4                 

5                Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

6                 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Insurance Renewal Year Ended 30 June 2020

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Council will shortly tender the brokering of these services and prefers to keep the current arrangements confidential..

7                This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

8                 

9                Motion carried (FCCO/2019/024)

 

 

The meeting concluded at 1.50 pm and concluded at 2.04 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

   

 


Council

01 October 2019

 

 

 

 

Toitū Otago Settlers Museum Board

MINUTES

 

Minutes of an ordinary meeting of the Toitū Otago Settlers Museum Board held in the The Otago Settlers Association Board Room, Toitū Otago Settlers Museum, 31 Queens Gardens, Dunedin on Wednesday 21 August 2019, commencing at 9.00 am

 

PRESENT

 

Chairperson

Phil Dowsett

 

 

 

 

Members

Cr Rachel Elder

Cr Doug Hall

 

Cr Aaron Hawkins

Susan Schweigman

 

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi) and Cam McCracken (Acting Director Toitū Otago Settler Museum)

 

Governance Support Officer                  Rebecca Murray

 

 

  

 

1          Apologies

Moved (Phil Dowsett/Cr Rachel Elder):

That the Board:

 

Accepts the apology from Peter Smith.

 

Motion carried (TOSM/2019/016)

 

2          Confirmation of agenda

 

 

Moved (Phil Dowsett/Cr Aaron Hawkins):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (TOSM/2019/017)

 

 

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Phil Dowsett/Cr Aaron Hawkins):

That the Board:

 

a)     Notes the Elected or Independent Members' Interest Register; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (TOSM/2019/018)

4          Confirmation of Minutes

4          Toitū Otago Settlers Museum Board meeting - 3 July 2019

 

Moved (Phil Dowsett/Cr Rachel Elder):

That the Board:

 

Confirms the Toitū Otago Settlers Museum Board meeting held on 03 July 2019 as a correct record.

Motion carried (TOSM/2019/019)

Reports

5          Toitū Otago Settlers Museum Activity Report - 1 June to 30 June 2019

 

A report covered the activities of Toitū Otago Settlers Museum for the period 1 June to 30 June 2019.

Cr Hall entered the meeting at 9.07 am.

The Group Manager Ara Toi (Nick Dixon) and the Acting Director of Toitū Otago Settlers Museum (Cam McCracken) responded to members’ questions.

 

Moved (Cr Aaron Hawkins/Cr Doug Hall):

That the Board:

 

a)     Notes the Toitū Otago Settlers Museum Activity Report.

Motion carried (TOSM/2019/020)

 

Mr Dowsett thanked the Board members and staff for their contribution over the triennium.

 

The meeting concluded at 9.25 am.

 

 

..............................................

CHAIRPERSON

 


Council

01 October 2019

 

 

 

 

Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 14 August 2019, commencing at 12.00 noon

 

PRESENT

 

Chairperson

Sarah Davie-Nitis

 

Deputy Chairperson

Joy Davis

 

 

Members

Phillipa Bain

Cr Mike Lord

 

Dean McAlwee

Maurice Prendergast

 

 

IN ATTENDANCE

Tracey Saunders (Chief Information Officer), Bernie Hawke (Library Services Manager), Linda Roxburgh (Mosgiel Librarian) and Chris Jones (Contracts Delivery Manager, 3 Waters)

 

Governance Support Officer                  Wendy Collard

 

 

1          Public Forum

a)    Evan Sadler

Mr Sadler attended the meeting to enquire the outcome of his request he made at the Board’s May meeting for them to lobby Council to provide a non-fluoridated water supply; and for a referendum for Mosgiel residents.

 

Sarah Davie-Nitis advised that at its meeting the Board had adopted changes to its “Mosgiel-Taieri Community Board Annual Plan 2019-2020” which included:

 

“Research feasibility of making available a non-fluoridated supply of water eg: Speights”.

 

Mrs Davie-Nitis advised that the Board would not be lobbying for a referendum.

 

Mr Sadler requested that the Board give consideration funding from its Discretionary Fund for him to hold a private referendum.


 

 

b)    Taieri Historical Society

Neil Gamble spoke in support of the Taieri Historical Society’s funding application and responded to questions.

 

2          Apologies

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

Accepts the apology from Martin Dillon.

 

Motion carried (MTCB/2019/055)

 

3          Confirmation of agenda

 

 

Moved (Dean McAlwee/Joy Davis):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (MTCB/2019/056)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Mr Prendergast questioned the requirement of the declarations of interest register for Elected Members as he felt that the Local Authorities (Members Interests) Act 1968 was the legislation which governed this.

 

 

Moved (Sarah Davie-Nitis/Maurice Prendergast):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2019/057)

 

5          Confirmation of Minutes

5.1       Mosgiel-Taieri Community Board meeting - 26 June 2019

 

Moved (Sarah Davie-Nitis/Dean McAlwee):

That the Board:

 

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 26 June 2019 as a correct record.

Motion carried (MTCB/2019/058)

    

Part A Reports

6          Library Activity Report

 

A report from Arts and Culture provided a summary of the activities of the Dunedin Public Libraries during 2018/19, with a focus on the Mosgiel Library.

The Library Services Manager (Bernie Hawke) and the Mosgiel Librarian (Linda Roxburgh) spoke to the report and commented on library usage for 2018/19. In particular the programmes such as “Read to a Dog” and Story time.  They responded to questions.

The Board acknowledged the fantastic work of the Library staff during the triennium.

 

 

Moved (Sarah Davie-Nitis/Cr Mike Lord):

That the Board:

 

a)     Notes the Library Activity Report

Motion carried (MTCB/2019/059)

 

7          Reid Avenue Stormwater Pump Station Project Update

 

 

The Contracts Delivery Manager, 3 Waters (Chris Jones) provided an update on the Reid Avenue Stormwater Pump Station Project.

 

 

8          Mosgiel-Taieri Community Board Action List Report

 

A report from Civic provided an update the Mosgiel-Taieri Community Board’s Action List which included:

Outram Glen – Following discussion , the Board requested that the proposed Concept Plan be presented to the Board.

Silverstream Valley Planting Project – It was noted that the Mosgiel Rotary Club had taken over the co-ordination of the project.

 

Moved (Phillipa Bain/Dean McAlwee):

That the Board:

 

a)     Notes the Mosgiel-Taieri Community Board Action List.

Motion carried (MTCB/2019/060)

 

9          Discretionary Fund Allocation and Funding Applications

 

A report from Civic requested the Board give consideration to the allocation of its discretionary fund.  It noted that annually the Mosgiel-Taieri Community Board allocated funds across two categories – Board initiated projects and community grants.  The Board had been allocated $10,000 in the 2019/2020 year. 

The report provided a copy of a funding application that has been received from the Taieri Historical Society for $1,200, for the Mosgiel-Taieri Community Board’s consideration.

There was in-depth discussion on the allocation across the Board’s discretionary fund.

 

 

Moved (Sarah Davie-Nitis/Phillipa Bain):

That the Board:

c)    Approves  that the Mosgiel-Taieri Community Board Discretionary Fund allocate; $7,000.00 for Board Initiated Projects and $3,000.00 for Community Grants.

The Motion was put by a show of hands with the Chairperson’s casting vote

 

Motion carried (MTCB/2019/061)

 

 

Moved (Cr Mike Lord/Joy Davis):

That the Board:

 

a)    Agrees that should the $7,000.00 allocated for Board Initiated Projects is not expended by 31 March 2020, the funds would be re-allocated to Community Grants.

Motion carried (MTCB/2019/062)

 

 

Moved (Maurice Prendergast/Dean McAlwee):

That the Board:

 

a)     Grants the funding application from the Taieri Historical Society Inc for $1,200.00

Motion carried (MTCB/2019/063) unanimously

 

10        Governance Support Officer's Report

 

A report from Civic provided an update on activities relevant to the Board’s area which included:

a)         Project Fund

b)        Correspondence

 

Moved (Sarah Davie-Nitis/Dean McAlwee):

That the Board:

 

a)     Notes the Governance Support Officer’s Report

Motion carried (MTCB/2019/064)

 

11        Chairperson's Report

 

A report from the Chairperson provided an update on matters of interest since the previous meeting .

Ms Davie-Nitis thanked the Members for the amazing contribution to both the Board and the Community.  She also thanked staff for their support.

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

a)     Notes the Chairperson’s update

Motion carried (MTCB/2019/065)

 

12        Board Projects

 

 

1          Grants Update

The Board gave consideration to the distribution to the following projects from the Board’s Discretionary Fund:

 

a)              Berwick Outdoor Experience (Board Sponsorship)

b)             $500.00

c)              Planter Boxes – refer to item 9

d)             $2000.00

e)             Playground Brochure

f)               $707.25

 

Following discussion on the proposed playground brochure and the Board’s information brochure, it was agreed that these should be combined at a later date and once completed a quote would be obtained.

 

 

Moved (Phillipa Bain/Sarah Davie-Nitis):

That the Board:

a)    Approves up to $2,000.00 from the Board’s Discretionary Fund towards the cost of the plants for the planter boxes

Motion carried (MTCB/2019/066)

 

 

Moved (Sarah Davie-Nitis/Dean McAlwee):

That the Board:

 

a)         Approves $500.00 from the Board’s Discretionary Fund towards sponsorship for a resident in the Mosgiel-Taieri Community Board area to attend the Berwick Outdoor Course.

Motion carried (MTCB/2019/067)

 

 

 

2          Safe Pedestrian and Cycle Accessways

Sarah Davie-Nitis commented that the staff were progressing this work.

 

3          Celebrating Local Excellence on the Taieri Project

It was agreed that a workshop would be held.

 

4          Mosgiel and Taieri Emergency Group Activities

Sarah Davie-Nitis advised that the next meeting would be held on 3 September 2019.

 

5          The Taieri Heritage Arts Trail

Dean McAlwee advised that this project was progressing slowly.

 

6          Playgrounds Brochure

Existing map and quote attached for the Board’s consideration. (attachment A)

 

7          Digitisation of the Taieri Herald

Martin Dillon was an apology for this meeting.

 

8          Relocation and update of the “Elected Members’ Honour Board”

Martin Dillon was an apology for this meeting.

 

 

Moved (Member Phillipa Bain/Cr Mike Lord):

That the Board:

 

a)     Notes the Board Project Updates

Motion carried (MTCB/2019/068)

 

There was an in-depth discussion on Mr Sadler’s request for the Board to provide funding for his private referendum on the fluoridation of Mosgiel’s water supply.

 

 

Moved (Cr Mike Lord/Dean McAlwee):

That the Board:

 

a)    Declines Evan Sadler’s request for funding.

Motion carried unanimously (MTCB/2019/069)

 

 

 

13        Board Updates

 

Board members provided updates on activities which included:

 

1          Keep Dunedin Beautiful (KDB)

Phillipa Bain (Board representative) commented that the Keep New Zealand Beautiful awards were being held in Dunedin on 24 October 2019.

 

2          Mosgiel Coronation Hall

Dean McAlwee (Board Representative) advised that the new data cables had been installed.

 

3          Mosgiel Business Association

Sarah Davie-Nitis (Board Representative) advised that there was no update.

 

4          Mosgiel Aquatic Project Team

Martin Dillon (Board Representative) was an apology for this meeting.

 

5          Festival of the Plain

Sarah Davie- Nitis provided an update on the new committee members.

 

6          Communications and Engagement Activities

 

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

a)     Notes the Board Updates

Motion carried (MTCB/2019/070)

 

14        Council Activities

 

Councillor Mike Lord  thanked the Board Members for the work that they undertook on behalf of the Committee such as Pride in Our Place; Safe Pedestrian and Cycle Accessways; and Celebrating Excellence in the Community.

 

 

Moved (Cr Mike Lord/Dean McAlwee):

That the Board:

a)    Notes the Council Activities update.

Motion carried (MTCB/2019/071)

             

15        Maurice Prendergast VALEDICTORY

 

 

Maurice Prendergast spoke of his time as an Elected Member both on the Mosgiel-Taieri Community Board and the Dunedin City Council.

 

 

The meeting concluded at 2.40 pm.

 

 

 

 

 

..............................................                                                                    ……………………………………………………….

CHAIRPERSON                                                                                                 CHIEF EXECUTIVE OFFICER

   


Council

01 October 2019

 

 

 

 

Otago Peninsula Community Board

MINUTES

 

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 20 June 2019, commencing at 10.05 am

 

PRESENT

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Lox Kellas

Graham McArthur

 

Christine Neill

Edna Stevenson

 

Cr Andrew Whiley

 

 

IN ATTENDANCE

 

Senior Officer

Chris Henderson, Group Manager Waste and Environmental Solutions; Richard Saunders, Group Manager Transport.

 

Governance Support Officer                  Lauren McDonald

 

 

1          Opening

Edna Stevenson opened the meeting with a reflection on volunteers in the community and advised it was National Volunteers Week. She spoke in particular of the work done by the volunteer fire service members.  She reflected that it was “the level of volunteer work done in the community which made the community what it is”.

2          Public Forum

2.1       Public Forum

 

Otago Regional Council (ORBus)

ORBus Brand leader - Public Transport, Frederique Gulcher, and Team Leader Transport, Julian Phillips attended to speak on public transport services to the Otago Peninsula.

Lox Kellas declared a potential conflict of interest as his daughter was a member of the ORC Transport team.  Mr Phillips acknowledged that there was perceived conflict for ORC also and therefore Ms Kellas was not in attendance.

Discussion was held on matters of concern to the community for the peninsula bus service including: flexibility of the scheduled services, extension of the regular service from Harington Point to Taiaroa Head, improved bus service connections with tourist operators, real-time alert system, need for increased availability of bike storage on the peninsula buses, bi-cultural signage on bus stops and school children ID card requirements.

Mr Phillips responded to questions from board members and advised the Board to place a submission to the upcoming Regional Public Transport Plan Review, about an extended service from Harington Point to Taiaroa Head.

Action:  The Chair to write on behalf of the Board to the ORC Transport team with the concerns raised, for a response. 

Action: Regional Public Transport Plan (RPTP) review to be added to the Board’s action list

 

2.2       Fulton Hogan - Peninsula Connection Project update

 

Brett Paterson, Project Manager and Lydia Perkins, Site/Environmental Engineer provide an update on the Peninsula Connection Project works and noted two concerns by the board for investigation (emergency boat ramp access at Portobello, and bollards).

 

3          Apologies

No apologies were advised.

 

4          Confirmation of agenda

 

 

Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:

 

Confirms the agenda without addition or alteration

Motion carried (OPCB/2019/028)

 

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Hoani Langsbury declared an interest as a Trustee of Predator Free Dunedin.

 

 

Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:

 

a)     Amends the Elected Members' Interest Register attached and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2019/029)

 

6          Confirmation of Minutes

6.1       Otago Peninsula Community Board meeting - 2 May 2019

 

Moved (Member Christine Neill/Member Graham McArthur):

That the Board:

 

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 2 May 2019 as a correct record.

Motion carried (OPCB/2019/030)

    

Part A Reports

7          Scholarship Grant feedback

 

A presentation by Hannah Cross on her attendance at the 2019 International Ice Hockey Federation Women’s World Championships tournament with funding contribution through the Otago Peninsula Community Board scholarship grant.

 

Hannah thanked the Board for its scholarship contribution to allow her to attend the 2019 International Ice Hockey Federation Women’s World Championships tournament.  She shared details from her experiences at the pre-tournament training camp in Austria, the teams New Zealand competed against in the Pool 2B division (Turkey, Iceland, Romania, Croatia and Chinese Taipei), with the New Zealand team gaining a 2nd place (silver) placing for the division.

 

8          Otago Civil Defence Emergency Management - Presentation

 

Mr Paul Allen, Emergency Management Officer provided an update on progress with community response plans, communications materials available and expectations of communities in an emergency event (such as flood, earthquake, tsunami, landslide and fire)

 

Mr Allen circulated examples of the Community Guide to Emergencies for the Southern Coastal Dunedin and the Otago Peninsula guide, which would be distributed to every household.  He advised that the map for the peninsula guide was still to be finalised, which would indicate the tsunami evaluation zones, evocation points, road and evacuations routes.  Mr Allen asked for community assistance in outlining the main roads for use in an emergency for the maps (e.g. Highcliff and Portobello roads). 


Action: Lox and Paul to arrange community meetings to assist in completing the detail required for the Community Guide to Emergencies. 

 

The Chair requested that board members attend these community meetings where possible.

 

9          Governance Support Officer's Report

 

 

1          The report informed the Board of activities relevant to the Board area including:

a)    Project Fund balance as at 20 June 2019 of $1,553.60

b)   Playground update

b)   Correspondence

c)    Action Lists

d)   Working Parties Update

 

            

Action Lists

Group Manager, Richard Saunders spoke to the Transport/3 Waters action list items and provided a general overview of the work currently underway for the Peninsula Connection Project, including: pathway options, review of speed restrictions, NZTA funding impacts on minor improvement projects.

 

Working Parties Updates:

Keep Dunedin Beautiful (KDB)– Graeme McArthur advised that Board members were invited to attend the KDB Awards on 27 June 2019, 4pm at the Art Gallery.  He advised the Trees for Families day was well attended on Mother’s Day (12 May).  Mural art work on the Beaconsfield bus shelter was on track.  KDB to put out five possible mural designs for community feedback.

 

Rural Roads – Lox Kellas provided an update on rural roads as:

·   Highcliff Rd - Repair of pot holes completed.

·   Sandymount Road - Increasing corrugation from end of seal at lime kiln to Ridge Rd

·   Hoopers Inlet - Increasing corrugation from intersection Sandymount Rd to edge of inlet

·   Allans Beach Rd - Starting to cut out again

·   Weir Rd -Attention needed

·   Papanui Inlet Rd - Repairs to sea wall blow out targeted for repairs. Siting needed.

·   Cape Saunders Rd - Urgent repairs at 3-month-old construction site – near recent slip

 

Action: Lox Kellas to speak with the contractor, Terry Taylor about the road contract work.

 

Otago Harbour

Lox advised he had met with the ORC Harbourmaster (Mr Steve Rushbrook).  The Harbour master outlined the pile refurbishment work being completed in the main channel and that new beacons and signage were being investigated.  Mr Rushbrook requested the Board’s support for the reporting of incidents on the harbour, which in turn would support identifying and mitigating safety issues, via a national database.

 

Actions (Lox Kellas):

·    to co-ordinate a tour of peninsula with Harbourmaster to outline work in progress.

·    to extend an invitation to the Harbourmaster to attend an upcoming Board meeting.

 

Christine Neill advised that the recycling depot was working well but that she had concerns about the safety of the Portobello Deli to Coronation Hall pathway due to high tide dislodging stones into the harbour.

 

Action: Christine to email Richard Saunders and “cc” Paul Pope and Lauren McDonald (GSO), for inclusion in the action list.

 

Edna Stevenson advised regarding the Conway Street issue, that Port Otago Ltd were awaiting a letter of support from the Dept of Conservation.  Wellers Rock – that planning has been confirmed.

 

Hoani Langsbury – no update provided.

 

 

 

Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:

Request that Council review policy and consider the residential area of Harington Point and Otakou as prohibited areas for freedom camping.

Motion carried (OPCB/2019/031)

Group Manager Waste and Environmental Solutions, Chris Henderson advised that it would need to be considered as part of a review of the Freedom Camping Bylaw.

 

 

 

 

Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

 

a)     Notes the Governance Support Officer’s Report

b)     Amends the Action Lists as appropriate

Motion carried (OPCB/2019/032)

 

10        Funding Applications

 

Discussion was held on the four funding applications for consideration for final meeting of the 2018-2019 Financial Year.  The project fund balance was confirmed as $1,553.60.

Caselberg Trust – Artist’s Studio and related landscaping.  A reconsideration of the funding application of $3,000.00 which was “left to lie on the table” from the 2 May 2019 meeting.

The item was “uplifted from the table” and members agreed to provide a grant of $1,000.00 to the Caselberg Trust, as a full and final grant payment, in the 2019/2020 financial year, commencing 1 July 2019.  Payment to be made after 1 July 2019.

Otago Peninsula Museum and Historical Society (OPMHS).  A request of $500.00 towards the restoration, maintenance and display of the Krupp Field Gun, which had been originally presented to the Portobello Community in 1919.  The funding request was reduced to $500.00 (from original request of $1,000) as a $500.00 Bendigo Trust grant had been received since the application submitted to the Board.

The Chair declared an interest as he is a member of the OPMHS committee.

It was agreed to provide a grant of $500.00.

New Zealand Sea Lion Trust – A funding request in support of recording an oral history of the first-person account of the discovery of “Mum” the sea lion by George McIntosh in 1993.  Funding request of $750.00.  Discussion was held on who the beneficiaries were of the proposed project.  It was agreed to provide a grant of $750.00.

 

Scholarship Application from Phoebe Whittam to attend the 10 Day Development Voyage on board the Spirit of New Zealand, 27 December 2019 to 6 January 2020. Funding request of $300.00

The Chairman requested the Board consider the scholarship application. He acknowledged that the Board generally only granted two scholarships per financial year but that this application had just been received and that the Board had available funding in the 2018/19 financial year to grant.  It was agreed to support the scholarship grant request of $300.00.

The Chairman noted that any remaining funds (estimated at $53.60) be provided as a grant to the Portobello Voluntary Fire Brigade.

 

 

Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:

 

Grants the Caselberg Trust the amount of $1,000.00 in the financial year commencing 1 July 2019. 

 

Notes the funding as a final grant contribution from the Board for the Artist’s Studio project

 Motion carried (OPCB/2019/033)

 

 

Moved (Deputy Chairperson Hoani Langsbury/Member Graham McArthur):

That the Board:

Grants Otago Peninsula Museum and Historical Society the amount of $500.00 for the restoration, maintenance and display of the Krupp Field Gun

Motion carried (OPCB/2019/034)

 

 

Moved (Deputy Chairperson Hoani Langsbury/Member Christine Neill):

That the Board:

Grants the New Zealand Sea Lion Trust for the Seal Lion Oral History Project the amount of $750.00

Motion carried (OPCB/2019/035)

 

 

Moved (Cr Andrew Whiley/Member Edna Stevenson):

That the Board:

Grants a Scholarship of $300.00 for Phoebe Whittam in support of the Spirt of New Zealand Voyage, December 2019

Motion carried (OPCB/2019/036)

 

 

 

Moved (Member Lox Kellas/Member Edna Stevenson):

That the Board:

Grants the funding balance of $53.60 to the Portobello Volunteer Fire Brigade

Motion carried (OPCB/2019/037)

 

11        Councillor's Update

 

Councillor Andrew Whiley provided an update on matters of interest to the Board, including Council approval of a 5.3% rates increase.  An increase in funding for the peninsula road safety improvements and the George Street upgrade as part of the Central City Plan.

 

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

 

a)     Notes the report from Cr Whiley.

Motion carried (OPCB/2019/038)

 

12        Chairperson's Report

 

The Chairperson provided a verbal update on the following matters:

·    Ocean Grove Recreation Hall (Tomahawk School) site.  He advised that the community preferred that Council consult with the whole community and not just with an appointed community committee

·    Sea Lion Forum – the matter was discussed under item 10 – funding applications

·    Sister City Relationship opportunity.  The Chair advised of a request he had received from a member of the Portobello community to establish a sister city/friendship relationship with a town in Tanzania.  After discussion it was agreed for the Board to ask Council about how to progress a friendship relationship with Tanzania.

·    Feedback on Peninsula Connection (Broad Bay to Portobello) road opening celebration

·  2019 Local Body Elections – The Chairman confirmed his intention to stand for the community board, and to continue as Chairperson if the new Board wished it.  He advised the nominations opened on 19 July 2019.

The Chairman advised he would arrange for community advertising of the tree logs (based at the domain) as available for fundraising.

 

Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

 

a)     Notes the update from the Chairperson.

Motion carried (OPCB/2019/039)

 

13        Items for Consideration by the Chair

 

Peninsula Bus Service.

 

Action: The Chairman to write to the Otago Regional Council seeking an extension of the peninsula bus service to Taiaroa Head

 

 

The date of next meeting was confirmed as Thursday, 8 August 2019, 10:00am.

The meeting concluded at 12:25pm.

 

 

..............................................

CHAIRPERSON


Council

01 October 2019

 

 

 

 

Otago Peninsula Community Board

MINUTES

 

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 08 August 2019, commencing at 10.00 am.

 

PRESENT

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Lox Kellas

Christine Neill

 

Edna Stevenson

Cr Andrew Whiley

 

IN ATTENDANCE

Senior Officer – Chris Henderson, Group Manager Waste and Environmental Solutions; Bernie Hawke, Library Services Manager; Andrea Barker, Engagement Co-ordinator Property

 

Governance Support Officer                  Lauren McDonald

 

 

1          Opening

Paul Pope acknowledged and thanked Christine Neill for her service to the community board and to the peninsula community over the past 50 years and reiterated she had been a pleasure to work with and had offered a great deal to the board.  He said the board was grateful for her work in the Pukehiki community and particularly with roading issues with championing refuse collection and recycling for the community.

The Chair presented Christine Neill with a framed certificate acknowledging her service to the Community Board since 2013.

Christine thanked the board members and spoke of her time on different committees and groups in the peninsula community and advised that she had enjoyed working with committee, community and the DCC.

2          Public Forum

2.1       Public Forum

 

Kevin Winders, CEO, Port Otago Ltd - noise complaints, Rio Class Ships at Port Chalmers.

10                                                      Mr Winders provided background to the types of ships coming into port and the noise issues with the Rio class container ships.  He advised that mitigation work was being done to reduce the noise from the refrigeration generators on the Rio class vessels.  He explained why the vessels were unable to be cold ironed (shore power).  Mr Winders re-stated that he was very happy to speak directly with noise affected members of the public.

11                                                       

12                                                      The Chair thanked Mr Winders for his update and the proactive communications by Port Otago Ltd with the community and the engagement with community groups and Council.

 

Fulton Hogan – update on Peninsula Connection Project works

·    pavement work around St Ronan’s Rd

·    repair work for a slip on Proctors Road

·    Road sealing work scheduled for the next section of the project in late September

·    trees removed as part of the project have been provided to the community for use. 

·    boardwalk piles are in and decking to be completed with a timeline of approximately two months for completion.

·    work for the extension of the retaining wall (Bacon Street) out for tender.

·    work on the Portobello Boatshed was awaiting an update of the building consent.

 

ORC Public Transport – Peninsula (update)

Bon Kellas, Transport Officer and Julian Phillips, Team Leader Transport provided an update on matters raised at the 20 June meeting, including:

 

Bus stops on the peninsula

ORC undertaking project work on the number of current bus stops on the peninsula (both designated and informal).  Site visits were being completed and a map of the bus stops used from Taiaroa Head through to Portsmouth Drive would be developed and included in the ORC data system.   Project information would be brought back to the community board.

 

Julian Phillips confirmed there were currently there were 30 to 40 informal stops on the peninsula which had been discussed with the NZTA and the DCC.  He commented that the establishment of a formal bus stop required a footpath or access to an area which would allow patrons to safely embark and disembark.

Cycles storage on buses – Currently space for two bikes on each bus. ORC looking at a 4-bike rack option with bus service contractors looking at innovative solutions (such as caged areas within buses for bicycles) which could utilise the current priority seating section when not in use by patrons in wheelchairs or for pushchairs.

Extension of bus service to Taiaroa Head – The Regional Passenger Transport Plan is due out for consultation within the next two months and a submission on the bus service extension should be submitted by the Board as part of the consultation process.

Change of service route through to Harington Point.  Discussion was held on terminating the 2:38pm service at Portobello and for the 3:08pm and the 3:38pm services go through the route diversion through Musselburgh onto Harington Point to assist with transporting school children home in a timely manner.  Julian confirmed that the change to the service could be implemented quickly and that the changes would be added to the ORBus website and notified to the community of the changes. The Chair offered the board’s assistance to get the change of service information out to the community through the local newsletters and the Board’s Facebook page.

Electronic timetables –a timeframe has not been set for the placement of electronic timetables at peninsula bus stops.

School IDs – Julian Philips confirmed that bus drivers have been advised to allow school pupils (in uniform) on the buses for the school rate, even without ID.

 

 

2.2       Presentations

 

Steve Rushbrook, Harbourmaster, Otago Regional Council provided a presentation on the marine safety in Otago.   He provided an overview of the Harbourmaster role and responsibilities as well as current work and future plans including:

·        Establishment of a navigational safety management system

·        National compliance with NZ Port and Harbourmaster Safety Code.

·        Development of Navigational Bylaws

·        Establish role and profile of the Harbourmaster

·        Improvement of navigational aids/markers in the Otago Harbour

·        Navigational Bylaw review (commenced 1 May 2019)

   3       Apologies

Moved (Chairperson Paul Pope/Member Christine Neill):

That the Board:

 

Accepts the apology from Graham McArthur.

 

Motion carried (OPCB/2019/040)

 

4          Confirmation of agenda

 

 

The Chair advised of two late funding applications that had been received for consideration by the Board as it was the last meeting of the triennium.

 

 

 

Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

 

Confirms the agenda with the following addition to Item 8 of two late funding application from the Portobello Public Library and the Harington Point Battery Work Groups and deletion of Item 7 – scholarship grant feedback.

Motion carried (OPCB/2019/041)

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Member Christine Neill/Member Edna Stevenson):

That the Board:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2019/042)

 

6          Confirmation of Minutes

6.1       Otago Peninsula Community Board meeting - 20 June 2019

 

Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:

 

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 20 June 2019 as a correct record.

Motion carried (OPCB/2019/043)

 

Part A Reports

7          Scholarship Grant feedback

 

Ms Charteris-Wright was an apology due to ill health.

 

8          Funding Applications

 

1          Caselburg Trust (Artists Studio and related landscaping).  The Chair advised that the Board had agreed at the 20 June 2019 meeting to allocate $1,000.00 as a final grant payment to the Trust, with the payment to be made in the 2019-2020 financial year.  He requested that the resolution be ratified for the current financial year 2019-2020.

2          Hereweka Panthers requested funding of $477.25 as tournament entry fee for the 12th Grade Hereweka Panthers Football team, for the tournament in Blenheim to be held 2 – 7 October 2019.  Members agreed to support funding of $477.25.

3          Glenfalloch Night Garden Event requested funding of $2,395.00 to event traffic management costs for the event to be held 19-21 September 2019.  Members felt the burden of the amount requested was too high for the board, given the Board’s $10,000 funding budget for the 2019-2020 financial year.  Members agreed to allocate $1,200.00 to the event.

4          Broad Bay Community Centre requested funding of $700.00 towards facilitation of a weekly Youth Club to be held at the centre.  Members agreed to support $350.00 funding.

5          Peninsula Playcentre requested one-off funding of $675.00 towards first aid training for three new members.  Members agreed to support a one-off grant of $450.00 to support first aid training for two members.

6          Portobello Public Library requested funding of $596.82 for production of bookmarks to be delivered to every household in Portobello, Broad Bay, Harwood and Otakou to mark the 150th anniversary of the Portobello Library and promotional flags for outside the library.  Members agreed to funding support of $403.62 towards production of 150th Portobello Public Library 150th celebration bookmarks.

7          Harington Point Battery Working Group requested funding of $1,150.00 for clearing of vegetation on the access track.  Paul Pope and Lox Kellas declared an interest and withdrew from discussion.  Members saw the benefit in clearing the access track to allow work to proceed and agreed to the funding request of $1,150.00.

 

Moved (Lox Kellas/Christine Neill):

That the Board:

 

1.      Ratifies the grant decision at the 20 June 2019 meeting to the Caselburg Trust for the amount of $1,000.00, as a final grant contribution to the Trust for the Artist Studio Project.

Motion carried (OPCB/2019/044)

 

 

 

Moved (Lox Kellas/Edna Stevenson):

That the Board:

Grants the Hereweka Panthers 12th Grade football team funding of $477.25 as entry fee to tournament.

Motion carried (OPCB/2019/045)

 

 

 

Moved (Andrew Whiley/Lox Kellas):

That the Board:

Grants the Otago Peninsula Trust funding support of $1,200.00 for the Glenfalloch Night Garden Event (19-21 September 2019).

Motion carried (OPCB/2019/046)

 

 

 

Moved (Andrew Whiley/Hoani Langsbury):

That the Board:

Grants the Broad Bay Community Centre for funding of $350.00 towards facilitation of a weekly Youth Club to be held at the centre.

Motion carried (OPCB/2019/047)

 

 

 

Moved (Paul Pope/Hoani Langsbury):

That the Board:

Grants the Peninsula Playcentre for one-off funding of $450.00 towards first aid training for three new members

Motion carried (OPCB/2019/048)

 

 

 

Moved (Lox Kellas/Christine Neill):

That the Board:

Grants the Portobello Public Library request funding support of $403.62 towards production of bookmarks in celebration of 150th anniversary.

Motion carried (OPCB/2019/049)

 

 

 

Moved (Hoani Langsbury/ Edna Stevenson):

That the Board:

Grants the Harington Point Battery Working Group request for funding of $1,150.00 for clearing of vegetation on access track.

Motion carried (OPCB/2019/050)

 

9          Governance Support Officer's Report

 

The report informed on activities relevant to the Board area including Project Fund, correspondence and Action Lists.

 

 

Discussion was held on the Freedom Camping Bylaw review process, Chris Henderson, Group Manager Waste and Environmental Solutions advised that submissions on freedom camping issues were able to be made as part of the Annual Plan and Ten-Year Plan process.

 

 

Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

 

a)     Notes the Governance Support Officer’s Report

b)     Amends the Action Lists as appropriate

Motion carried (OPCB/2019/051)

 

10        Library Activity Report

 

The report provided a summary of the activities of the Dunedin Public Libraries during 2018/19 (with a focus on the activities of the Book Bus service) and an overview and comment on library usage for the 2018-2019 year.

 

Mr Hawkes spoke to the report and responded to questions. He commented that the statistics in the report reflected that the usage of the libraries was stable, with increased attendance of public programmes and the use of the Gigacity Wi-Fi.

 

 

Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

 

a)     Notes the Library Activity Report

Motion carried (OPCB/2019/052)

 

11        Otago Peninsula Community Board Community Plan 2019-2020

 

Paul advised that as the last action for the Community Board for the 2016-2019 triennium was the adoption of the 2019-2020 Community Plan.

 

 

Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury):

That the Board:

 

a)     Adopts the Otago Peninsula Community Board Community Plan for 2019-2020.

Motion carried (OPCB/2019/053)

 

12        Board Updates

 

Board members provided updates on activities including:

Rural Roads – Lox advised the back bay roads were holding due to the reduced level of tourist traffic but would need gravelling.

 

Civil Defence/Community Response Planning – Lox advised there was good community attendance at the meeting held in Macandrew Bay with Emergency Management Officer, Paul Allen. The next meeting to be held would be a combined one for the Portobello and Broad Bay community.

 

Hoani Langsbury tabled a letter he received requesting permission for a memorial bench to be place at Taiaroa Head by a member of the public.

 

Action: The GSO to provide the letter onto to the Parks and Recreation department for response.

 

 

Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

 

a)     Notes the Board Updates.

Motion carried (OPCB/2019/054)

 

13        Councillor's Update

 

Councillor Andrew Whiley provided an update on matters of interest to the Board from recent committee and council meetings including:

Review of kerbside recycling through public consultation due to commence in February/March 2020.  He suggested the board be aware and ready for the consultation process.

He advised that he had enjoyed his membership on the board over the last 3 years, the direction the board has moved in and the issues addresses.  He expressed his interest in being reappointed to the board in the next triennium, if not elected as Mayor.

 

Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

 

a)     Notes the report from Cr Whiley.

Motion carried (OPCB/2019/055)

 

14        Chairperson's Report

 

Tomahawk Hall

Andrea Barker, Engagement Co-ordinator Property was in attendance.

 

Discussion was held on the roof repair required, communications between Council and the community, and future plans for the community hall.

 

Ms Barker advised that there was finance in place in the Annual Plan for the Tomahawk project and the roof was scheduled for repair this year.

 

Action: Ms Barker to advise the Board when the roof repairs commence at the Tomahawk hall.

 

Scholarship grants

The Chair suggested that given the number of scholarships granted in the 2019-19 financial year that an increase of the scholarships available from the board be increased from two to three per year.

 

Members agreed to an increase of up to three scholarships per year by the Board.

 

 

Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

 

a)     Notes the updates from the Chairperson.

b)     Agrees that the allocation of Otago Community Board Scholarships able to be granted in any financial year, increase to up to three scholarships, effective from  1 July 2019.

Motion carried (OPCB/2019/056)

 

Paul thanked members and staff for their support and work on behalf of the Community Board.

 

15        Acknowledgement of retiring member - Christine Neill

 

Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury):

That the Board:

 

a)     Records its sincere thanks to Christine Neill for the loyal and conscientious service given to the City of Dunedin as a member of the Otago Peninsula Community Board for the 6 year period 2013 to 2019.

b)     Extends sincere appreciation for the services rendered and every good wish for the future.

Motion carried (OPCB/2019/057)

             

The meeting concluded at 1:00pm.

 

 

..............................................                                                      

CHAIRPERSON

  

 

..............................................

CHIEF EXECUTIVE


Council

01 October 2019

 

 

 

 

Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Island Park Golf Course Clubrooms, Brighton Road, Waldronville, Dunedin on Thursday 15 August 2019, commencing at 3.30 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Leanne Stenhouse

 

 

Members

Christina McBratney

Keith McFadyen

 

Cr Conrad Stedman

Paul Weir

 

 

IN ATTENDANCE

David Bainbridge (Group Manager Property) and Bernie Hawke (Library Services Manager)

 

Governance Support Officer                  Lynne Adamson

 

 

1          Public Forum

1.1       Public Forum - Funding Application

 

Len Leith addressed the meeting to speak to the funding application from the Brighton/Ocean View Community Halls Society Incorporated for the purchase of new chairs for the halls.  He provided background information on the running of the halls and the role of the committee which included the purchase of furniture for use in the hall.   

Mr Leith advised that the current chairs were old and not fit for purpose. He commented that committee had recently purchased 50 new chairs and they wished to purchase more to enable replacement of all the older chairs . 

Mr Leith responded to questions and advised the funding avenues undertaken to date.

  


 

 

2          Apologies

There was an apology from Peter Gouverneur.

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

Accepts the apology from Peter Gouverneur.

Motion carried (SHCB/2019/032)

 

3          Confirmation of agenda

 

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (SHCB/2019/033)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2019/034)

 

5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 27 June 2019

 

Moved (Scott Weatherall/Christina McBratney):

That the Board:

 

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 27 June 2019 as a correct record.

Motion carried (SHCB/2019/035)

Part A Reports

6          Library Activity Report

 

A report from Arts and Culture provided a summary of the activities of the Dunedin Public Libraries during 2018/19, with a focus on the Bookbus service.

 

The Library Services Manager (Bernie Hawke) spoke to the report and responded to questions.

 

 

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

 

a)     Notes the Library Activity Report

Motion carried (SHCB/2019/036)

 

7          Saddle Hill Community Board Action List

 

A report from Civic appended the Transportation and Parks and Recreation Action lists which provided an update on matters raised by the Board.

 

The following matters were discussed:

·       Viscount Road – work would be undertaken before the end of the year.

·       Canberra Park Reserve – the is reserve land so activities on the land must comply within the reserves activity

·       Scroggs Hill Road/Brighton Road – A community worker was trimming back the vegetation to help with visibility.

·       Scroggs Hill Road – there was a discussion on safety issues with Scroggs Hill Road and the Board requested that consideration be urgently given to mitigation methods.

·       Scroggs Hill Road/Seaview Road – the Board have requested a review of traffic and safety be undertaken.  A resident had an issue where a car went into their property and overturned.  The road was not gravelled and therefore cars slid easily in certain weather conditions. 

·       Delta Drive/Vulcan Lane/Lancaster Street, Waldronville – a painted roundabout would be installed.

·       Brighton Road, Waldronville – the Board spoke of safety concerns and requested that lights be installed on the same side as the footpath.

·       Brighton – Taieri Mouth Road – the Chair provided an update on the section of the road which is undermined due to coastal erosion.  An immediate emergency road safety programme had been put in place with a contractor employed to investigate and provide a plan for the work to be undertaken.

·          Barney’s Island, Brighton – the Chair advised that he had shown Dave McPhee and Marian Hobbs (Predator Free Otago) work undertaken around the Brighton Surf Clubrooms for predator control.  They had expressed concerns with Barney’s Island, contractors had felled dead tress but had not removed the wood thereby blocking the routes penguins used when coming onshore to nest.  The Board requested that staff speak to Predator Free Otago representatives to identify methods to clear the wood and waste and make the island more accessible for penguins once more.  The Chair commended the work Dave McPhee, his team and Predator Free Otago for their work to protect wildlife.

 

Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:

 

a)     Amends the Action Lists as appropriate.

Motion carried (SHCB/2019/037)

 

8          Governance Support Officer's Report

 

A report from Civic informed the Saddle Hill Community Board of activities relevant to the Board’s area which included:

a)         Project Fund

b)        Bike School

c)         Correspondence

d)        Youth Ambassador Award

 

Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:

 

a)     Notes the Governance Support Officer’s Report. 

b)     Approves the payment of $1,656.00 to Bike School.

Motion carried (SHCB/2019/038)

 

9          Funding Application

 

The Board considered a funding application from the Brighton/Ocean View Halls Committee requesting $3,600 funding to purchase stackable chairs for use at both halls.

Following discussion it was agreed that the Board would support the application to a value of $2,000,00 for the purchase of new chairs.

 

Moved (Keith McFadyen/Leanne Stenhouse):

That the Board:

 

a)     Approves the funding application for $2,000.00 from the Brighton/Ocean View Halls Committee.

Motion carried (SHCB/2019/039)

 

10        Board Updates

 

Board members provided updates on activities including:

·      Keep Dunedin Beautiful – The Keep Dunedin Beautiful Coordinator had viewed the alleyway between Brighton Road and Delta Drive following issues raised.  She had discussed the idea of a mural being painted on the fences and sought Board support for this.   

·      OAR Radio – this is on hold until the new Board is elected.

·      Community Meetings – there had been a community meeting with Predator Free Otago.

·      Toy Box Project – Brighton Beach – the toy box had been moved for winter.

·      Community Pantries – the Westwood community pantry was under construction. 

·      Lilliput Library – Ms Stenhouse sought Board support for the purchase of Lilliput Library for Westwood and advised that a quotation had been received for $100 construction fee from the Taieri Blokes Shed. 

·      Civil Defence/Community Response Planning – no update

·      Submissions – there had been no submissions

·      Youth Ambassador Award – an update had been provided in the Governance Support Officer’s Report.

·      Coastal Dune Regeneration Programme

 

Moved (Leanne Stenhouse/Christina McBratney):

That the Board:

 

Approves the payment of $100.00 from the discretionary fund to the Taieri Blokes Shed for the construction of a Lilliput Library.

 

Motion carried (SHCB/2019/040)

 

 

Moved (Chairperson Scott Weatherall/Member Keith McFadyen):

That the Board:

 

a)     Notes the Board Updates.

Motion carried (SHCB/2019/041)

 

11        Chairperson's Report

 

The Chairperson had provided a written update and discussed the following items of interest:

 

·       Fairplay Street Mural – Mr Gouverneur had forwarded information advising that Fairfield School pupils wished to paint more murals for the Fairplay Street Reserve.  He had obtained a quotation for $182.85 from Carters for plywood to be provided and delivered to the school.  Mr Gouverneur sought support from the Board to fund the project and to consider funding paint from Mitre 10 as had been done in the past.

·       Kaikorai Estuary Car Park Extension

·       Coastal Erosion – Ocean Beach Reserve

·       Freedom Camping – this had been managed really well over the last season and the Chair thanked the Board for their role advocating for freedom camping.  Their work with staff had achieved a positive result.

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

Approves the payment of $182.85 to Carters for the purchase of plywood and up to $80.00 to Mitre 10 for the purchase of paint for the murals.

 

Motion carried (SHCB/2019/042)

 

12        Councillor Update

 

Cr Conrad Stedman advised that he would not seek re-election due to work commitments.  He thanked everybody for their work over the triennium and commented that he had enjoyed being a member of the Board.  Cr Stedman encouraged everyone to continue their work for the community. 

 

Councillor Stedman commented that his time on Council had enhanced his knowledge of Dunedin, a very special city.  He acknowledged the work of both the Board and Council staff.

 

    

13        END OF YEAR WRAP UP        

 

The Chair thanked Board members, Cr Stedman, and staff for the work undertaken and Shawn McAvinue for his reporting over the triennium.  He wished everyone well in the upcoming elections.

 

Board members took the opportunity to thank the Chair, Board members and staff for their help and support and speak of their experience over the triennium.  Staff then responded with their thanks to the Board for work undertaken over the past three years.

 

 

The meeting concluded at 4.39 pm.

 

 

 

 

 

..............................................                                                                    ……………………………………………………….

CHAIRPERSON                                                                                                 CHIEF EXECUTIVE OFFICER

 


Council

01 October 2019

 

 

 

 

Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 20 June 2019, commencing at 2.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Joan Wilson

 

Members

Norma Emerson

 

 

David Frew

 

 

Mark O’Neill

 

 

Jacinta Stevenson

 

 

 

IN ATTENDANCE

Paul Allen (Emergency Management Officer), Terry Taylor (Contract Supervisor)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

There was no public forum as Alan Thomson withdrew his request to speak.

 

 

 

2          Apologies

An apology was received from Cr Mike Lord

Moved (David Frew/Jacinta Stevenson):

That the Board:

                         Accept the apology from Cr Lord.

Motion carried (STCB/2019/017)

 

 

3          Confirmation of agenda

 

 

Moved (Joan Wilson/Norma Emerson):

That the Board:

 

Confirms the agenda noting that the funding application from the Leaning Lodge Trust had been withdrawn.

 

Motion carried (STCB/2019/018)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mark O'Neill/Jacinta Stevenson):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2019/019)

 

5          Confirmation of Minutes

5.1       Strath Taieri Community Board meeting - 2 May 2019

 

Moved (Joan Wilson/Norma Emerson):

That the Board:

 

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 2 May 2019 as a correct record.

Motion carried (STCB/2019/020)

Part A Reports

6          Emergency Management Plan

 

The Emergency Management Officer, Paul Allen tabled a copy of the draft Emergency Response document.  He advised that the intention was to simplify the information provided.  He was currently seeking local knowledge on the areas of the map that information contained in the pamphlet that needs to be included from the local community. 

 

 

Members discussed the document and provided information that should be included in the map.

 

Mr Allen advised that he would update the map and circulation the updated map for confirmation.

 

 

7          Project Fund Applications

 

It was noted that the application from the Leaning Lodge Trust had been withdrawn.

Consideration was given to the application from the Hindon Community Centre, who had applied for a grant of $5,000 to paint the outside of the hall.

The Chairperson invited Chris Adams (Hindon Community Centre President) to speak to the application.  Mr Adams explained that they were trying to restore the Hall in an effort to strengthen the community spirit.  He advised that a number of events had been held, and the group had managed to pay off debt and were now looking at painting the hall.

 

Moved (Joan Wilson/Norma Emerson):

That the Board:

 

a)     Approves a grant of $2,310.00 to the Hindon Community Centre Inc towards the painting of the hall.

Motion carried (STCB/2019/021)

 

8          Governance Support Officers Report

 

In a report the Governance Support Officer provided an update on matters of interest including:

·        Project Fund

·        Playground Strategic Planning Update

·        Action List

 

 

Discussion took place on the Action list with a number of amendments being made.

 

 

Moved (David Frew/Mark O'Neill):

That the Board:

 

a)     Notes the Governance Support Officers Report.

b)     Amends the Action List as appropriate.

Motion carried (STCB/2019/022)

 

9          Wifi Update

 

 

 

Norma Emerson provided an update on the Wifi Project.  She advised that Unifone had sped up their roll out and Wifi was now available. 

 

It was agreed that Norma Emerson could put a note in the Taieri Pet advising of the availability of Wifi and that a letter of thanks be sent to Unifone. 

 

 

 

 

10        Chairperson's Report

 

The Chairperson provided a verbal update on the following matters.

a)    Bridges Update - The Sutton Bridge would be officially re-opened on 20 July at 1 pm.   He also commented on the repairs of other bridges in the area. 

b)    Gravelling of roads – concerned that while the shingle is being put on the roads, it is not being followed up with grading. 

c)    Maintenance of roads – Dunstan Road has not been graded.  This was meant to occur prior to it being closed.

d)    Foulden Hill Mine – The company has now gone into receivership. 

 

 

11        Council Activities

 

 

There was no update as Cr Lord was an apology.

 

 

 

 

12        Notification of Items for Consideration by the Chairperson

 

 

There were no items notified.

 

             

 

The meeting concluded at 3.15 pm .

 

 

 

..............................................

C H A I R P E R S O N


Council

01 October 2019

 

 

 

 

Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 29 August 2019, commencing at 2.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Joan Wilson

 

Members

Norma Emerson

David Frew

 

Cr Mike Lord

Mark O'Neill

 

 

 

 

 

IN ATTENDANCE

Terry Taylor (Contract Supervisor) and Natalie Savigny (Governance Support Officer)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

There was no Public Forum.  

 

2          Apologies

An apology was received from Jacinta Stevenson.

 

Moved (David Frew/Joan Wilson):

That the Board:

a)    Accept the apology from Jacinta Stevenson

Motion carried (STCB/2019/023)

 

 

3          Confirmation of agenda

 

 

Moved (Joan Wilson/Norma Emerson):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (STCB/2019/024)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Barry Williams/David Frew):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2019/025)

 

5          Confirmation of Minutes

5.1       Strath Taieri Community Board meeting meeting - 20 June 2019

 

Moved (Joan Wilson/Norma Emerson):

That the Board:

 

Confirms the public part of the minutes of the meeting held on 20 June 2019 as a correct record.

Motion carried (STCB/2019/026)

Part A Reports

6          Governance Support Officers Report

 

In a report the Governance Support Officer provided an update on matters of interest including

·        Project Fund;

·        Correspondence – Letter from Leeann Barnes regarding relocation of AED;

·        Action List.

 

 

 

Discussion took place on the letter from Leeann Barnes regarding relocating the Automated External Defibrillator (AED) to ‘Maggies’.  She advised that the cost of an accessible locked box was $595 and suggested that the Board could fund this cost.

 

It was noted that the Medical Services Committee would apply for the funding should the Board support the relocation.

 

 

Moved (David Frew/Norma Emerson):

That the Board:

a)     Supports the relocation of the AED to ‘Maggies’.

Motion carried (STCB/2019/027)

 

 

Discussion took place on the Action List.  Mark O’Neill advised that the trees had been milled at the Hindon Community Centre.

 

 

Moved (Joan Wilson/David Frew):

That the Board:

 

a)     Notes the Governance Support Officers Report.

b)     Amends the Action List as appropriate.

Motion carried (STCB/2019/028)

 

7          Chairperson's Report

 

The Chairperson provided an update on matters of interest including:

·    The gravel on some of the roads was very sharp and wrecking tyres.  Terry Taylor will follow this matter up.

·    Sheepwash Creek – It was noted that design work was to commence at the end of September with physical work to be completed by 10 April 2020.  Members expressed concern about the time frames for resolving the flooding issues.  Clarification was sought as to what would happen in the interim should there be a weather event.

·    The Board had received an acknowledgment from the Hockey Club for receipt of their grant.

During the discussion Cr Lord left the at 2.32 pm and returned at 2.40 pm.

 

 

Moved (Barry Williams/David Frew):

That the Board:

a)     Notes the Chairperson’s Report.

Motion carried (STCB/2019/029)

 

8          Council Activities

 

 

Cr Mike Lord provided an update on matters of interest advising that there was no major issues at the moment.  Cr Lord reflected on the triennium.

 

9          Acknowledgement of retiring members

 

 

The Board acknowledged the work of retiring members Norma Emerson, Jacinta Stevenson and Joan Wilson.

 

 

Moved (Barry Williams/David Frew):

That the Board:

 

a)     Records its sincere thanks to Norma Emerson for the loyal and conscientious service given to the City of Dunedin as a member of the Strath Taieri Community Board for the 3 year period 2016 to 2019.

b)     Extends its sincere appreciation for the services rendered and every good wish for the future.

Motion carried (STCB/2019/030)

 

 

Moved (Barry Williams/David Frew):

That the Board:

a)     Records its sincere thanks to Jacinta Stevenson for the loyal and conscientious service given to the City of Dunedin as a member of the Strath Taieri Community Board for the 3 year period 2016 to 2019.

b)     Extends its sincere appreciation for the services rendered and every good wish for the future.

Motion carried (STCB/2019/031)

 

 

Moved (Barry Williams/David Frew):

That the Board:

a)     Records its sincere thanks to Joan Wilson for the loyal and conscientious service given to the City of Dunedin as a member of the Strath Taieri Community Board for the 21 year period 1998 to 2019.

b)     Extends its sincere appreciation for the services rendered and every good wish for the future.

Motion carried (STCB/2019/032)

 

The meeting concluded at 2.45 pm.

 

 

 

..............................................

C H A I R P E R S O N

 


Council

01 October 2019

 

 

 

 

West Harbour Community Board

MINUTES

 

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 26 June 2019, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Steve Walker

 

Deputy Chairperson

Trevor Johnson

 

Members

Francisca Griffin

Cr Aaron Hawkins

 

Ryan Jones

Ange McErlane

 

Jan Tucker

 

 

 

IN ATTENDANCE

Kristy Rusher (Chief Legal Officer), Richard Saunders (Group Manager Transport) and Peter Brown (NZTA)

 

Governance Support Officer                  Jennifer  Lapham

 

 

 

1          Public Forum

1.1       Public Forum – Andrena Patterson (Via Phone)

1                Andrena Patterson spoke to the Board regarding the Harbour Rugby Club’s use of Moller Park.  She advised that they are seeking the Boards support on the matter.  Ms Patterson advised that Ravensdown Fertiliser had advised the Club that they could no longer use the land.  She advised that the land had always been used for recreational purposes and was the only green space in the area.

2               In response to a question regarding the requirement from Ravensdown for a Traffic Management plan to meet Health and Safety requirements, Ms Patterson advised that the club had undertaken a survey of heavy vehicles using the road when junior games were played. 

3               Clarification was provided to Ms Patterson that the land was zoned industrial not recreational. 

4               Ms Patterson responded to questions relating to health and safety matters.  She advised that they were seeking the boards help in supporting the campaign to retain Moller Park as a community green space. 

 

 

1.1       Public Forum - Mike Broughton

 

Mr Broughton did not attend the meeting.

 

 

1.2       Public Forum - Bill Brown

 

Bill Brown advised that he had not received a response to his request for a letter of support to retain the Sims Building.

  

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Steve Walker/Ange McErlane):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (WHCB/2019/033)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Jan Tucker advised that she was no longer the Vice President of Bowls Dunedin, a Committee member on the Palmerston/Waihemo AMP Society or member of the Proposed Mural Committee

 

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

 Motion carried (WHCB/2019/034)

 

5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 8 May 2019

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

Confirms the public and non-public part of the minutes of the West Harbour Community Board meeting held on 8 May 2019  be confirmed as a correct record.

Motion carried (WHCB/2019/035)

    

Part A Reports

6          Project Fund Completion Form

 

In a report the Governance Support Officer advised that a completion form from Purakaunui School had been received.

 

 

Moved (Steve Walker/Ange McErlane):

That the Board:

 

a)     Notes the completion form from Purakaunui School.

Motion carried (WHCB/2019/036)

 

7          Governance Support Officer's Report

 

In a report the Governance Support Officer provided an update on matters of interest including:

·        Project Fund

·        Playground Upgrades

·        Rothesay News

·        Community Board Zone Meeting

·        Action List

 

 

 

Richard Saunders, Group Manager Transport, and Peter Brown, Journey Manager – NZTA provided an update on transport matters. 

 

Mr Brown advised that the speed limit review would go out to stake holders from comment in the first week of July, with public consultation to take place in August.  It was hoped that any change to the speed limit would be in place in November.  Mr Saunders advised that the Council would also be undertaking a review and a report will go to Council, but will focus on Port Chalmers only.

 

Mr Brown advised that negotiations were still taking place with Kiwi rail and they are now at the stage that the documents can be executed and signed.

 

Discussion took place on the placement of a fence by NZTA at Curles Point.  Mr Brown advised that the fence had been put in place to prevent fly tipping and will be removed at the completion of the cycle way.  Board members commented that they were concerned there was no consultation on the matter and that the area was used by people to watch ships and launch kayaks etc.  It was also the only safe place to pull off the State Highway. 

 

It was also noted that the pedestrian crossing are being reviewed and it is possible some will be moved.

 

 

Moved (Trevor Johnson/Ange McErlane):

That the Board:

a)         Write a letter to NZTA requesting that the fence at Curles Point on State Highway 88 be removed.

Motion carried (WHCB/2019/037)

 

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

a)     Notes the Governance Support Officers Report;

b)     Approves to renew its commitment to Rothesay News advertising for the next financial year (2019/20) at a cost of $116.70 per month.

c)     Amends the Action List as appropriate

Motion carried (WHCB/2019/038)

 

8          Board Representation and Areas of Responsiblity

 

a)         Port Environment Liaison Committee

 

Ange McErlane advised that a meeting was being held after the Community Board Meeting. 

 

b)        Ravensdown Community Liaison Group

 

Trevor Johnson advised that the issues had already been discussed in the meeting.

 

c)         Keep Dunedin Beautiful – Steve Walker

 

The Keep Dunedin Beautiful Awards were being held on Thursday 27 June.  He commended the work of the Keep Dunedin Beautiful Co-ordinator in clearing the graffiti from the West Harbour area.

 

d)        Communications/Facebook – Ryan Jones

 

Ryan Jones advised that a number of messages had been received relating to Moller Park. 

 

e)        West Harbour Beautification Trust

 

Steve Walker advised that they are in the process of trying to recruit new members to the Committee.

 

f)         Policing Issues

 

Jan Tucker advised that she has not yet had an opportunity to catch up with the local Police Officer.

 

g)         Vision Port Chalmers

 

Jan Tucker advised that the next meeting would be held the following week.

 

h)        Access Radio

 

Francisca Griffin advised that the last session she had provided an update on Albertson Avenue and encouraged people to stand for the Board.  She commented that the slot was now up for renewal.  She had contacted the other Boards but had not had a response.  

 

j)          Community Awards

             Ryan Jones that he was in the process of organising the Awards evening.

k)         Albertson Avenue Beautification Project

Francisca Griffin advised that a working bee had been held on the 19 May and 50 trees had been planted.

 

 

 

 

9          Chairperson's Report

 

 

The Chairperson advised that he had meeting with Paul Allen regarding Civil Defence and they were currently in the process of developing pamphlets for the Board area.

 

 

 

 

10        Council Activities

 

 

Cr Aaron Hawkins provided an update on Council activities including receiving a petition from members of the community relating to the noise from ships, the central city upgrade, that the Remuneration Authority agreed that childcare costs could be added to the list of expenses that can be claimed for and that Council had declared a climate emergency.

 

 

 

 

11        Notification of Items for Consideration by the Chairperson

 

 

There were no items notified.

 

 

 

             

 

 

 

The meeting concluded at 7.05 pm .

 

 

 

 

 

..............................................

C H A I R P E R S O N

   

 


Council

01 October 2019

 

 

 

 

West Harbour Community Board

MINUTES

 

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 21 August 2019, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Steve Walker

 

Deputy Chairperson

Trevor Johnson

 

Members

Francisca Griffin

Cr Aaron Hawkins

 

Ryan Jones

Ange McErlane

 

Jan Tucker

 

 

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

1.1       Kyra Xavia – LED Lighting

 

Kyra Xavia spoke to the Board regarding the installation of ecology and biological LED street lighting.   She advised that she is currently talking to a number of different community groups on this matter.  Ms Xavia stated that the more that is discovered regarding the impact of lighting the more it is realised how important appropriate lighting is.  Ms Xavia requested that the Council look at installing different street lighting to what is being proposed but acknowledged that lighting would not get NZTA subsidy. 

 

1.2       Stephen Stedman

 

Mr Stedman did not attend the public forum.

1.3       Kristine Smith

 

Kristin Smith spoke on behalf of a group of local residents who are interested in preserving the heritage buildings in Port Chalmers and particular the Sims building.  Ms Smith provided an overview of the history of the building regarding the removal of the roof.  She advised that it was urgent that the Council honours its commitment and replace the roof. 

She also advised that the group would like to develop the Sims building as a multi-use facility, which could include a industrial maritime museum, markets, art works, climbing wall, boat storage, wedding venue etc.  The group were proposing to form a trust to assist with fund-raising to restore the building.

The group are seeking the support of the Board for the retention of the building and in particular for a temporary roof for the building.

 

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Steve Walker/Aaron Hawkins):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (WHCB/2019/039)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Steve Walker/Jan Tucker):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2019/040)

 

5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 26 June 2019

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

Confirms the public part of the minutes of the West Harbour Community Board meeting held on 26 June 2019 as a correct record.

Motion carried (WHCB/2019/041)

Part A Reports

6          Library Activity Report

 

In a report the Library Services Manager provided a summary of the activities of the Dunedin Public Libraries during 2018/19, with a focus on the Port Chalmers Library and Service Centre.

 

 

The Library Services Manager, Bernie Hawke and the Community Librarian-Port Chalmers, Ainslie Heather spoke to the report and responded to questions.

 

 

Moved (Jan Tucker/Ange McErlane):

That the Board:

 

a)     Notes the Library Activity Report

Motion carried (WHCB/2019/042)

 

7          Governance Support Officer's Report

 

In a report the Governance Support Officer provided and update on activities relevant to the Board area including:

·        Project Fund

·        Action List

 

Discussion took place on the Action list and in particular the Sims Building, in light of the information provided in the public forum.  Comment was made that staff had provided assurance that a temporary roof would be put on the building when the roof was removed.  Members requested a copy of the minutes regarding this item. 

 

 

Moved (Aaron Hawkins/Trevor Johnson):

That the Board:

a)     Supports the community’s desire to retain the Sims Building for future community use;

b)     Notes the offer of the Sims Building Action Group to assist with any future development and fundraising;

c)     Request that Council mitigate any further deterioration of the building by covering the roof as soon as is practicable;

d)     Has no fixed view on the future ownership and operating model of any such use.

 

 Motion carried (WHCB/2019/043)

 

 

 

Moved (Steve Walker/Francisca Griffin):

That the Board:

 

a)     Notes the Governance Support Officers Report;

b)     Amends the Action List as appropriate

Motion carried (WHCB/2019/044)

 

8          Project Fund Completion Form

 

In a report the Governance Support Officer advised that a project completion form had been received from Purakaunui Amenities Society Inc.

 

 

Moved (Francisca Griffin/Ange McErlane):

That the Board:

 

a)     Notes the completion form from Purakaunui Amenities Society Inc.

Motion carried (WHCB/2019/045)

 

9          Board Representation and Areas of Responsiblity

 

a)            Port Environment Liaison Committee

Ange McErlane provided an update on the last meeting of the Committee.  She advised that an independent Chair had just been appointed.

 

b)           Ravensdown Community Liaison Group

Trevor Johnson advised that Ravensdown was currently recladding one of the big sheds and it was looking a lot better.

c)            Keep Dunedin Beautiful

Jan Tucker provided and update on the activities of Keep Dunedin Beautiful and advised that the AGM would be held in September with the Keep Dunedin Beautiful Awards being held on 24 October.

d)           Communications/Facebook

Ryan Jones advised that the Facebook page now had 600 followers.

e)           West Harbour Beautification Trust

Steve Walker advised that the strategic and operational plan had been finalised and accepted by Council. 

f)            Policing Issues

Jan Tucker advised that the local police officer was still away but there had been an occasional police presence.

g)            Vision Port Chalmers

Jan Tucker advised that a meeting had not been held in August.

h)           Access Radio

No further update pending the appointment of the new Board.

i)             Community Awards

On hold pending the appointment of the new Board.

j)             Albertson Avenue Beautification Project

Work is ongoing and the area will be handed over to the DCC to look after.

 

10        Chairperson's Report

 

 

The Chairperson advised that this was his last meeting as a Community Board member and commented on a number of projects that have been completed during the term.  He thanked Board members and staff for their support and work on behalf of the Board.

 

 

Moved (Steve Walker/Ange McErlane):

That the Board:

 

a)     Notes the Chairpersons Report;

Motion carried (WHCB/2019/046)

 

11        Council Activities

 

 

Cr Hawkins provided an update on matters of interest including the Port Chalmers speed limit review, mobile trading bylaw review and the review of the kerbside recycling system.

 

 

Moved (Aaron Hawkins/Steve Walker):

That the Board:

a)     Notes the  Report;

Motion carried (WHCB/2019/047)

 

12        Acknowledgement of retiring members

 

In a report the Governance Support Officer advised that the Chairperson, Steve Walker and Ryan Jones had not stood for re-election to the Community Board.

 

 

 

 

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

a)     Records its sincere thanks to Ryan Jones for the loyal and conscientious service given to the City of Dunedin as a member of the West Harbour Community Board for the 3 year period 2016 to 2019.

b)     Extends its sincere appreciation for the services rendered and every good wish for the future.

 Motion carried (WHCB/2019/048)

 

 

Moved (Trevor Johnson/Aaron Hawkins):

That the Board:

a)     Records its sincere thanks to Steve Walker for the loyal and conscientious service given to the City of Dunedin as a member of the West Harbour Community Board for the 12 year period 2007 to 2019.

d)     Extends sincere its appreciation for the services rendered and every good wish for the future.

Motion carried (WHCB/2019/049)

             

 

 

 

The meeting concluded at 6.43 pm.

 

 

 

 

 

 

 

..............................................                                          ………………………………………………

C H A I R P E R S O N                                                            C H I E F  E X E C U T I V E

   


Council

01 October 2019

 

 

 

 

Waikouaiti Coast Community Board

MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Wednesday 07 August 2019, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

Richard Russell

 

Rose Stringer-Wright

 

 

IN ATTENDANCE

Bernie Hawke (Manager Library Services), Richard Saunders (Group Manager Transport), Terry Taylor (Contract Supervisor Transport) and Tom Simons-Smith (Coastal Specialist)

 

Governance Support Officer                  Rebecca Murray

 

 

1          Public Forum

1.1       Public Forum - Warrington School

 

Joce Boyle from Warrington School spoke to their funding application and reiterated the need for a new oven to support the school and community events.  She responded to members’ questions which included the condition of the existing oven, school children attendance, and if consideration had been given for a good second hand oven.  She also provided clarification on the GST in the quotes provided.

 

1.2       Public Forum - Waikouaiti Riding for the Disabled

 

Rowan Holt and Kate Middleton from Waikouaiti Riding for the Disabled spoke to their funding application.  They also spoke of the report back on previous funding received.  Ms Holt advised of the need to change venues due to riding for the disabled not mixing well with the race horses and that they now have a purpose built venue.  The Head office for Riding for the Disabled had advised that the new venue meets the standard of the institution.  They responded to members’ questions raised which included what sort of seating had been quoted for, and if any consideration had been given to other models.

 

1.3       Public Forum - Dark Skies Dunedin

 

Kyra Xavia from Dark Skies Dunedin addressed the meeting about creating a dark skies community.  She reiterated the need to install amber lighting.  She spoke of the benefits of the amber lighting and responded to members’ questions.

Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

Extends Public Forum.

 

Motion carried (WC/2019/044)

 

1.4      Public Forum - OneCoast

Jennie Upton from OneCoast updated the Board on where OneCoast was at and their future plans.  The group had recently reported back to DCC on the place based community grant.  They were currently looking at how to educate and promote various ways to achieve a reduction in waste.  She spoke about the funds from the community board and advised that the logo had been designed, the notice board was done and the flyers were still a work in progress.  She responded to members’ questions which included what was needed to place a container on the site.

 

 

2          Apologies

There were no apologies.

 

 

3          Confirmation of agenda

 

 

Moved (Mark Brown/Mandy Mayhem-Bullock):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (WC/2019/045)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Rose Stringer-Wright/Cr Jim O'Malley):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2019/046)

 

5          Confirmation of Minutes

5          Waikouaiti Coast Community Board meeting - 19 June 2019

 

Moved (Mandy Mayhem-Bullock/Rose Stringer-Wright):

That the Board:

 

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 19 June 2019 as a correct record.

Motion carried (WC/2019/047)

    

Part A Reports

6          Waikouaiti Coast Community Board Action List Report

 

The report provided an update to the Waikouaiti Coast Community Board on its Action List, which included:

Karitane Spit – Coastal Specialist (Tom Simons-Smith) provided an update on his experience on the day the spit work was carried out.  He spoke of the cooperation with the runaka with the work done to date. 

Alasdair thanked Richard Saunders for all his hard work and wished him all the best for the future.

LED lights – The Group Manager Transport (Richard Saunders) spoke of the extensive research carried out on the LED lights that were being fitted.  It was stated that discussions would be held with the Board before the LED lights would be fitted in the area. 

Jones Road and Wright Road - corrugations have formed but was now on the schedule and was worked on today.  Blocked culverts had been noted and put on the schedule. 

Shortcut Road – planning to do the top section when this is completed there would be some work on the lower section. In the interim some of the drainage had been attended to and the road will be graded which would help with the corrugations.

Vegetation still being attended to in a few areas.

Warrington – slump, new culvert to be fitted within the next few weeks to solve this issue due to an old culvert, slump/hump will be repaired in October when the weather improves.  With the steady increase in traffic, it was advised that speed management and footpath safety could be looked into.  If the Board felt the need for the village to be reviewed this would need to be prioritised by the safety team.

Karitane – concern that the beach front peninsula hill traffic was coming into the village at speed.

BMX track no longer required a soil analysis. 

BRAG –The chairman will continue liaising with BRAG.

 

Moved ( Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

a)     Amends the Action List as appropriate.

Motion carried (WC/2019/048)

 

7          Library Activity Report

 

The report provided a summary of the activities of the Dunedin Public Libraries during 2018/19, with a focus on the activities of the Waikouaiti and Blueskin Bay Libraries and Service Centres.  The report also provided an overview and comment on library usage for 2018/19.

The Library Manager (Bernie Hawke) and the Community Librarian – Waikouaiti (Eryn Makinson) spoke to the report and responded to members’ questions, which included:

The Board had requested that the Waikouaiti library flagpole is replaced.

Blueskin library chrome books.

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

a)     Notes the Library Activity Report.

Motion carried (WC/2019/049)

 

 

The meeting adjourned at 7.35pm and reconvened at 7.49pm.

 

8          Governance Support Officer's Report

 

In a report from the Governance Support Officer, an update was provided on matters of interest, including:

a)         Project Fund

b)        Waikouaiti Public Planting Day 2019

c)         Waikouaiti RDA report

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

a)     Notes the Governance Support Officer’s Report.

Motion carried (WC/2019/050)

 

9          Funding Applications

 

The report provided a copy of two funding applications that had been received for the Board’s consideration. 

Warrington School had requested $900.00 to assist with the purchase of a new oven to continue to provide the wonderful opportunities the students were involved in as they get their hands dirty, grow, harvest, prepare, cook and share the seasonal food.

Waikouaiti Riding for the Disabled had requested $2,195.00 to assist with the purchase of seating and wheel barrows to make the recently built arena and facility more user friendly.

 

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

 

a)     Approves the funding of $900.00 to Warrington School to purchase a new oven.

Motion carried (WC/2019/051)

 

 

Moved (Mandy Mayhem-Bullock/Alasdair Morrison):

That the Board:

a)            Approves the funding of $1000.00 to Waikouaiti Riding for the Disabled subject to the seating being obtained from Mosgiel ITM and $300 being used to purchase a cart.

Motion carried (WC/2019/052)

 

10        Board Updates

 

Board members provided an update on activities, which included:

 

Keep Dunedin Beautiful

Mandy Mayhem-Bullock (Board Representative) attended a presentation with Rose Sringer-Wright.  They advised that Mandy won an award for her efforts with the beach clean-up that she organised every year.  She spoke of the recipients of awards in the area also.  Keep Dunedin Beautiful were to host the national awards which were late October at Toitū Otago Settlers Museum.

 

 

Moved (Alasdair Morrison/Richard Russell):

That the Board:

 

a)     Notes the updates.

Motion carried (WC/2019/053)

 

11        Chairperson's Report

 

Moved (Cr Jim O'Malley/Mark Brown):

That the Board:

 

a)    Requests that the appropriate staff communicate with the Waikouaiti Coast Community Board before a decision is made on the roll out of LED in the north coast communities.

Motion carried (WC/2019/054)

 

 

 

The Chairperson provided a verbal update at the meeting, which included:

Feral geese. 

Railway station regarding trains going to Waitati.

Alasdair extended his thanks to all in attendance for the last triennium.

Inaugural meeting for Waikouaiti Coast Community Board would be held on 30th October at 2.00pm.

 

Moved (Alasdair Morrison/Rose Stringer-Wright):

That the Board:

 

a)     Notes the Chairperson’s report.

Motion carried (WC/2019/055)

 

12        Council Activities

 

The chairperson and Board thanked Cr O’Malley for his contribution to the Board for this triennium.

 

Councillor Jim O’Malley provided an update on current Council matters, which included his time on this community board.

 

             

 

The meeting concluded at 8.14pm.

 

 

 

 

..............................................                                          ………………………………………………

C H A I R P E R S O N                                                            C H I E F  E X E C U T I V E

   

 

 


Council

01 October 2019

 

 

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Council

01 October 2019

 

 

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