Date:                                                    Tuesday 10 December 2019

Time:                                                   1.00 pm

Venue:                                                Council Chamber, Municipal Chambers, The Octagon, Dunedin

 

 

 

Council

OPEN ATTACHMENTS

UNDER SEPARATE COVER

 

 

ITEM         TABLE OF CONTENTS                                                                                                                                 PAGE

   

6.1             Ordinary Council meeting - 25 October 2019

a         Minutes of Ordinary Council meeting  held on 25 October 2019                                    3

6.2             Ordinary Council meeting - 30 October 2019

a         Minutes of Ordinary Council meeting  held on 30 October 2019                                    9

6.3             Ordinary Council meeting - 12 November 2019

a         Minutes of Ordinary Council meeting  held on 12 November 2019                             14  

7                 Otago Peninsula Community Board - 31 October 2019

a         Minutes of Otago Peninsula Community Board held on 31 October 2019                20

8                 Strath Taieri Community Board - 31 October 2019

a         Minutes of Strath Taieri Community Board held on 31 October 2019                        24

9                 Mosgiel-Taieri Community Board - 7 November 2019

a         Minutes of Mosgiel-Taieri Community Board held on 7 November 2019                  28

10              Saddle Hill Community Board - 7 November 2019

a         Minutes of Saddle Hill Community Board held on 7 November 2019                          32

11              Waikouaiti Coast Community Board - 7 November 2019

a         Minutes of Waikouaiti Coast Community Board held on 7 November 2019             37

12              West Harbour Community Board - 7 November 2019

a         Minutes of West Harbour Community Board held on 7 November 2019                  41      

 

 


Council

10 December 2019

 

 

 

Council

MINUTES

 

Minutes of the Inaugural meeting of the Dunedin City Council held in the Fullwood Room, Dunedin Centre, Harrop Street, Dunedin on Friday 25 October 2019, commencing at 1.00 pm

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing) and Sharon Bodeker (Team Leader Civic) and  mana whenua representatives

 

Governance Support Officer                  Lynne Adamson

 

 

 

 

The Council was piped in to the Fullwood Room by Dugald McKay. 

 

Dr Bidrose assumed the Chair.

1          Opening

Edward Ellison, representing local Rūnanga, opened the meeting with a mihi whakatau.  Manawhenua performed a Waiata.

Mayor Aaron Hawkins responded to the welcome, supported by the Dunedin City Council Waiata Group.

2          Public Forum

There was no Public Forum.   

3          Apologies

It was noted that there was an apology from Cr Andrew Whiley.

 

 

4          Confirmation of agenda

 

The agenda for the meeting was noted.

 

 

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Reports

6          Welcome by the Chief Executive - Dr Sue Bidrose

 

The Chief Executive Officer welcomed elected members, families, staff and members of the public to the meeting.

 

7          Declaration by Members

 

a)        The Mayor

The Chief Executive Officer outlined the history of the position of Mayor and the Robes and Chain of Office and wished the Council a successful term.

The Mayor made the required declaration under Schedule 7, Clause 14 of the Local Government Act 2002, which was witnessed by the Chief Executive Officer.

The Mayor then took the Chair.

b)        Councillors

Councillors made the declarations required by Schedule 7, Clause 14 of the Local Government Act 2002, which were witnessed by the Mayor.

 

8          Welcome by the Mayor

 

Mayor Aaron Hawkins conveyed a welcome to those present at the meeting and extended his congratulations to Councillors on their election.

 

Mayor Hawkins thanked his family and supporters and commented that it was a privilege to be chosen as Mayor of the city.  He advised that he looked forward to working with all members over the triennium.

 

9          Acknowledgement of Retiring Councillor

 

The Mayor acknowledged the services given by Damian Newell for his term in office. 

Councillors paid tribute to the work undertaken by Mr Newell during his term in office and spoke of his passion, energy, ideas, commitment and strengths.

 

Moved (Mayor Aaron Hawkins/Cr David Benson-Pope):

That the Council:

 

a)     Records its sincere thanks to Damian Newell for the loyal and conscientious service he has given to the Dunedin community as a member of the Dunedin City Council for 3 years during the period 2016 to 2019.

b)     Extends sincere appreciation for the services rendered and every good wish for the future.

Motion carried (CNL/2019/037)

 

10        Acknowledgement of Retiring Community Board Members

 

The Mayor acknowledged the services given by retiring Community Board members for their terms in office. 

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Records its sincere thanks to the following retiring Community Board members for their loyal and conscientious service given to the Dunedin community.

Saddle Hill Community Board

Peter Gouverneur

 

 

2016 - 2019

Waikouaiti Coast Community Board

Rose Stringer-Wright

 

 

2016 - 2019

 

Motion carried (CNL/2019/038)

 


 

11        Chairs and Committee Structure for the 2019 - 2022 Triennium

 

A report from Mayor Aaron Hawkins provided Councillors with formal details of the new Committee structure and Chairs and Deputy Chairs.  It also detailed his choice for the Deputy Mayor.

The report noted that the delegations for each Committee would be re-written to reflect the structure and would be presented to the December Council meeting for adoption.  The membership of some Subcommittees were not yet finalised and would also be reported back to Council.

 

Moved (Mayor Aaron Hawkins/Cr David Benson-Pope):

That the Council:

 

a)     Notes the appointment of Cr Christine Garey as Deputy Mayor.

b)     Notes the new Committee structure attached to the report.

c)     Notes the appointment of the Chairs, Deputy Chairs and various Councillor appointments to those Committees, Subcommittees and Community Boards.

d)     Approves the delegations for the Hearings, Grants and Audit and Risk Subcommittees as detailed in Attachment B.

e)     Notes the Committee Structure and Delegations Manual would be presented to the December Council meeting for adoption.

Motion carried (CNL/2019/039)

 

12        Appointment of Acting Deputy Mayor

 

A report from Mayor Aaron Hawkins noted that there were occasions when the Mayor and Deputy Mayor were out of Dunedin at the same time and it is necessary to have an elected member designated to deal with any issues that arose during these times. 

He proposed appointing an Acting Deputy Mayor to act during any joint absences for the current triennium.

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Appoints Councillor David Benson-Pope as Acting Deputy Mayor for any joint absences of the Mayor and Deputy Mayor during this triennium.

Motion carried (CNL/2019/040)

 

13        Appointment of Representatives on Zone 6 Committee of Local Government New Zealand

 

A report from Mayor Aaron Hawkins noted that Local Government New Zealand had a committee for representatives of local authorities in Zone 6.  The report recommended the appointment of three elected members to the Local Government New Zealand Zone 6 Committee.

 

Moved (Cr David Benson-Pope/Cr Marie Laufiso):

That the Council:

 

a)     Appoints Mayor Aaron Hawkins, Councillors Christine Garey, and Chris Staynes to be appointed as the representatives to the Local Government New Zealand Zone 6 Committee. 

Motion carried (CNL/2019/041)

14        Elected Member Remuneration for 2019/20

 

A report from the Mayor advised that the Local Government Act 2002 (LGA) gave the Remuneration Authority (the Authority) the responsibility for setting remuneration for local government elected members. 

The report sought consideration to the allocation of the pool to remunerate councillors; and to update the current Rules for Recovery of Expenses (the Rules).

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

a)     Approves annual remuneration of $90,970 for the Deputy Mayor. 

b)     Approves annual remuneration of $85,786 for Chairs of Standing Committees and the Chair of the Bylaws Subcommittee.

c)     Approves annual remuneration of $71,488 for Councillors.

d)     Notes the updated Rules for Recovery of Expenses.

e)     Notes that the proposed remuneration levels and updated Rules for the Recovery of Expenses would be forwarded to the Remuneration Authority for approval.

Motion carried (CNL/2019/042)

 

15        Meeting Schedule for the Remainder of 2019

 

A report from Civic noted that a meeting schedule for the remainder of 2019 was included for consideration in accordance with Schedule 7, Clause 21 of the Local Government Act 2002.


 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Adopts the meeting schedule for the remainder of the 2019 year.

b)     Notes that a meeting schedule for the 2020 year would be prepared for consideration at the Council meeting on 10 December 2019.

c)     Notes that the Community Boards would consider and confirm their own meeting schedules.

Motion carried (CNL/2019/043)

 

16        Local Government Legislation - Briefing for the Inaugural Council Meeting

 

A report from Civic advised that Clause 21 of Schedule 7 of the Local Government Act 2002 required that at the inaugural meeting of the Council and Community Boards following the triennial election, the Chief Executive Officer must provide a general explanation of the following legislation:

a)         The Local Government Official Information and Meetings Act 1987;

b)        The Local Authorities (Members' Interests) Act 1968;

c)         Sections 99, 105 and 105A of the Crimes Act 1961;

d)        The Secret Commissions Act 1910; and

e)        The Financial Markets Conduct Act 2013.

 

Moved (Mayor Aaron Hawkins/Cr  Christine Garey):

That the Council:

 

a)     Notes the advice regarding key legislation that applies to members of Council, its Committees and Community Boards.

Motion carried (CNL/2019/044)

 

 

 

The meeting concluded at 1.50 pm.

 

 

 

 

..............................................

MAYOR

    

 


Council

10 December 2019

 

 

 

 

Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Wednesday 30 October 2019, commencing at 3.30 pm

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Tom Dyer (Group Manager 3 Waters); Nicola Pinfold (Group Manager Community and Planning) and Alan Worthington (Resource Consents Manager)

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

There was no Public Forum.  

 

2          Apologies

There were no apologies.

 

 

3          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the agenda with the following addition and alterations:

 

In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

 

That Item 3.1 – Declaration by Member be included in the agenda

 

That Item 9 – Provincial Growth Fund be added to the agenda.

 

Motion carried (CNL/2019/037)

 

3.1       Declaration by Member

 

Councillor Andrew Whiley took his declaration as required by Section 7, Clause 14 of the Local Government Act 2002.

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Aaron Hawkins/Cr Rachel Elder):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Team’s Interest Register.

Motion carried (CNL/2019/038)

     

Reports

5          Appointment to the Otago Museum Trust Board

 

A report by Civic advised that the Dunedin City Council (DCC) was required to appoint four members to the Otago Museum Trust Board (the Board) under section 6(1) of the Otago Museum Trust Board Act 1996 (the Act). 

With the retirement of Cr Wilson from the DCC, a position has now become vacant on the Board. 

 

The General Manager City Services (Sandy Graham) spoke to the report and responded to questions.

 

The Mayor acknowledged the work of Kate Wilson during her time on the Otago Museum Trust Board and welcomed Cr Lee Vandervis to his new role.

 

 

Moved (Cr Mike Lord/Cr Christine Garey):

That the Council:

 

a)     Acknowledges the contribution made by Kate Wilson to the Otago Museum Trust Board.

b)     Appoints Lee Vandervis as a council representative to the Otago Museum Trust Board.

Motion carried (CNL/2019/039)

 

6          DCC Submission: Otago Regional Council Proposed Plan Change 6AA

 

A report from 3 Waters sought approval of a submission to the Otago Regional Council (ORC) on proposed Plan Change 6AA to the Regional Plan: Water for Otago (Water Plan).

 

The General Manager Infrastructure Services (Simon Drew) and Group Manager 3 Waters (Tom Dyer) tabled an amendment and responded to questions on the submission.

 

 

Moved (Cr Christine Garey/Cr Chris Staynes):

That the Council:

 

a)     Approves the DCC submission to the Otago Regional Council on Proposed Plan Change 6AA with the inclusion of separate attachment 6.

Motion carried (CNL/2019/040) with Cr Houlahan recording her vote against

 

7          DCC Submission: Essential Freshwater - action for healthy waterways

 

A report from 3 Waters sought approval of a submission to the Ministry for the Environment (MfE) on the Government’s Essential Freshwater package of proposals.

 

The General Manager Infrastructure Services (Simon Drew) and Group Manager 3 Waters (Tom Dyer) responded to questions on the submission.

 

There was a discussion on the support from central government and it was agreed that Council would seek a commitment from them to support funding projects that would produce the upgrades that essential freshwater proposal may have on local authorities. 

 

 

Moved (Cr Andrew Whiley/Cr Carmen Houlahan):

That the Council:

 

Seeks commitment from the Government to support funding projects that would produce the upgrades that Essential Freshwater proposals may have on local authorities

 

.Motion carried (CNL/2019/041)

 

 

 

Moved (Cr David Benson-Pope/Cr Marie Laufiso):

That the Council:

 

a)     Approves the DCC submission to the Ministry for the Environment on the Government’s Essential Freshwater package.

b)     Authorises the Mayor (or their delegate) to speak to the submission should the opportunity arise.

c)     Notes that the DCC was likely to have further opportunities to provide feedback on some proposals included in the Essential Freshwater package, through the Essential Freshwater Programme, the Three Waters Review and/or Parliamentary processes.

Motion carried (CNL/2019/042)

 

8          Submission on Resource Management Amendment Bill

 

A report from Community and Planning sought approval of a draft submission to the Environment Select Committee on the Resource Management Amendment Bill 2019 (the Bill).

 

The General Manager City Services (Sandy Graham) and Group Manager Community and Planning (Nicola Pinfold) and the Resource Consents Manager (Alan Worthington) responded to questions on the submission.

 

Ms Pinfold advised that the submission had been amended to include the following proposed addition - The ability to strike out a submission from a lay person (s41D RMA)) is also considered a threat to the ability of local communities to participate in resource management planning issues. This was expressed in the Council’s submission on the RMA changes of 2017. The DCC requests that the more comprehensive RMA reforms also include consideration of the impact of s41D RMA on public participation.

 

 

Moved (Cr David Benson-Pope/Cr Carmen Houlahan):

That the Council:

 

a)     Approves the draft Dunedin City Council submission to the Environment Select Committee on the Resource Management Amendment Bill 2019.

Motion carried (CNL/2019/043)

 

9          Provincial Growth Fund

 

Council acknowledged the significant announcements made in respect of funding provided from the Provincial Growth Fund (PGF) to Dunedin which included $19.9m for the waterfront development and $28m for engineering and manufacturing projects and expressed their gratitude to central government.

Councillors acknowledged the work of colleagues and staff for all the work undertaken to secure the funding.

 

 

That the Council:

 

a)      Acknowledges the significant announcements made in respect of Provincial Growth Funding allocations for Dunedin projects and conveys its appreciation to central government.

Division

The Council voted by division:

 

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (15).

Against:         Nil

Abstained:   Nil

 

The division was declared CARRIED by 15 votes to 0

 

 

 

 

The meeting closed at 4.42 pm

 

..............................................

MAYOR

   

 


Council

10 December 2019

 

 

 

 

Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 12 November 2019, commencing at 1.00 pm

 

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr Rachel Elder

 

Cr Doug Hall

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Jim O'Malley

Cr Jules Radich

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Steve Walker

Cr Andrew Whiley

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), Graham McKerracher (Manager, Council Communications and Marketing), Adrian Blair (Group Manager Customer and Regulatory Services), Kevin Mechen (Secretary, District Licensing Committee), Nicola Pinfold (Group Manager Community and Planning), Alan Worthington (Resource Consent Manager),  Anna Johnson (City Development Manager)

 

Governance Support Officer                  Lynne Adamson

 

 

1          Opening

The Mayor acknowledged Rev Greg Hughson on his retirement after 20 years of chaplaincy at the University, and thanked him for his support and help in arranging Interfaith practitioners to open Council meetings with a prayer.

Rev Greg Hughson opened the meeting with a prayer and acknowledged Council for their support and guidance to the community over the year.

 

2          Public Forum

2.1       Public Forum - Road Safety Issues

 

Kimberly Smith and Tania Henwood addressed the meeting about road safety issues around George St Normal School.  They provided a handout which outlined the issues and proposed solutions for road calming measures.

Ms Smith and Ms Henwood responded to questions.  They were advised that the George Street Normal School was one of the schools included in the school safety improvement programme and their concerns would be taken into account.

 

 

2.2       Public Forum - Climate Change

 

Peter Foster precirculated information and addressed the meeting about data on climate change and how that might affect Dunedin.

Mr Foster then responded to questions on the climate change data provided.

It was moved (Mayor Aaron Hawkins/Cr Christine Garey)

 

             That the Council:

            

                         Extends the public forum.

 

Motion carried

 

2.3       Public Forum - Light Wise Guild

 

Kyra Xavia read a submission on behalf of Light Wise Guild  in support of the importance of responsible street lighting.  She advised that safer fit for purpose LED lighting should be considered for the upgrade of street lighting.

  

3          Apologies

Moved (Mayor Aaron Hawkins/Cr Rachel Elder):

That the Council:

 

Accepts the apology from Cr David Benson-Pope.

 

Motion carried (CNL/2019/037)

 

4          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the agenda with the following addition and alteration:

 

In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

 

Motion carried (CNL/2019/038)

 

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Team Interest Register.

Motion carried (CNL/2019/039)

     

Reports

6          Temporary Alcohol Ban Around Forsyth Barr Stadium

 

A report from Customer and Regulatory Services proposed that Council resolves that a temporary alcohol ban at the Forsyth Barr Stadium (FBS) be imposed when formal requests for a ban that meet pre-approved criteria are made.

 

The General Manager Community Services (Simon Pickford), Group Manager Customer and Regulatory Services (Adrian Blair) and Secretary, District Licensing Committee (Kevin Mechen) spoke to the report and responded to questions.

 

 

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Council:

 

a)     Approves a temporary alcohol ban be imposed in the area bounded by Albany Street, Reigo Street, Harbour Terrace and Dundas Street, Butts Road, Anzac Avenue, State Highway 88, Anzac Avenue and back to Albany Street.  The ban shall only be implemented upon receipt of formal request from either the Police, Dunedin Venues Management Limited or the event organiser for planned public events at the Forsyth Barr Stadium and attendance is expected to exceed 10,000 people, or during planned Otago University Students’ Association events.

Motion carried (CNL/2019/040)

 

7          Councillor Appointments to Outside Organisations, and Other Appointments

 

A report from the Mayor advised that there were a number of organisations throughout the city which the Council was required or able to appoint representatives to under the terms of those organisations’ constitutions.  

 

The Mayor spoke to the report.

 

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

 

a)     Approves the Councillor appointments to outside organisations as proposed in Attachment A to the report excluding the Predator Free Dunedin appointment.

b)     Approves the appointment of Cr Vandervis as Chair, and Cr David Benson-Pope as a member of the Dunedin Heritage Fund Trust.

c)     Notes the appointment of Cr Marie Laufiso as Deputy Chair of the Grants Subcommittee.

d)     Approves the appointment of Mayor Aaron Hawkins; Crs Jim O’Malley, David Benson-Pope and Steve Walker as members of Connecting Dunedin.

e)     Approves the appointment of Cr Jules Radich to the Road Safety Action Plan.

Motion carried (CNL/2019/041)

 

8          Notification of Variation 1 : Minor Amendments to the proposed Dunedin City Second Generation District Plan (2GP)

 

Crs Christine Garey, Doug Hall and Jim O’Malley withdrew from this item.

A report from City Development sought approval to notify a variation to the Proposed Dunedin City Second Generation District Plan (2GP).

 

The Group Manager Community and Planning (Nicola Pinfold), Resource Consent Manager (Alan Worthington) and City Development Manager (Anna Johnson) spoke to the report and responded to questions on election signage.

 

 

Moved (Mayor Aaron Hawkins/Deputy Chairperson Christine Garey):

That the Council:

Adjourn the meeting for ten minutes.

 

Motion carried (CNL/2019/042)

 

 

The meeting adjourned at 2.09 pm and reconvened at 2.18 pm.

 

Councillors Jules Radich and Lee Vandervis left the meeting at 2.09 pm and returned to the meeting at 2.20 pm.

 

 

The discussion on signage continued.

 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

a)     Approves notification of Variation 1: Minor Amendments to the Proposed Dunedin City Second Generation District Plan (2GP) on or around Wednesday 20 November 2019.

b)     Notes the proposed plan amendments and accompanying evaluation report are still in draft form and authorises the CEO to sign off any minor changes to the content prior to notification.

 

Division

The Council voted by division

 

For:                  Crs Sophie Barker, Rachel Elder, Carmen Houlahan, Marie Laufiso, Mike Lord, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker, Andrew Whiley and Aaron Hawkins (11).

Against:          Nil

Abstained:    Nil

 

The division was declared CARRIED by 11 votes to 0

 

Motion carried (CNL/2019/043)

 

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  District Licensing Committee Membership

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2  2020 New Zealand Masters Games Financial Update

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3  CEO Appraisal

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (CNL/2019/044)

 

 

The meeting moved into confidential at 2.37 pm and concluded at 4.05 pm.

 

 

 

..............................................

MAYOR

   

 

 


Council

10 December 2019

 

 

 

 

Otago Peninsula Community Board

MINUTES

 

Minutes of the Inaugural meeting of the Otago Peninsula Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 31 October 2019, commencing at 2.00 pm

 

 

PRESENT

 

Members

Paul Pope

Hoani Langsbury

 

Lox Kellas

Graham McArthur

 

Cheryl Neill

Edna Stevenson

 

Cr Andrew Whiley

 

 

IN ATTENDANCE

Sandy Graham (General Manager City Services), Chris Henderson (Group Manager Waste and Environmental Solutions)

 

Governance Support Officer                  Lauren McDonald

 

Chairperson                                                               The General Manager City Services, Ms Sandy Graham chaired the meeting until the election of the Chairperson in item 6.

 

 

 

 

1          PUBLIC FORUM

1.1       Welcome by the General Manager City Services, Ms Sandy Graham

 

Ms Graham welcomed returning members, new board member Cheryl Neill and to

Cr Whiley, returning as the councillor appointment to the Otago Peninsula Community Board.

 

1.2       Declarations by Members

 

Board members declared and signed their Declaration as required by Schedule 7, Clause 14 of the Local Government Act 2002. Ms Graham oversaw the taking of the declarations by each Board member.

 


 

2          Apologies

Moved (Sandy Graham/Member Paul Pope):

That the Board:

Note an apology from Lox Kellas.

Motion carried (OPCB/2019/058)

Ms Graham advised that the Chief Executive Officer, Dr Bidrose passed on her apology to the Board for not being able to attend the inaugural meeting, due to a prior commitment and advised of her intention to attend an ordinary meeting during the triennium.

 

3          Confirmation of agenda

 

 

 

 

Moved (Sandy Graham/Member Graham McArthur):

That the Board:

 

Notes the agenda without addition or alteration.

 

Motion carried (OPCB/2019/059)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Part A Reports

5          Voting Procedure for appointment of a Chairperson and Deputy Chairperson

 

A report from the Civic Department advised that voting for appointments such as the Board Chairperson and Deputy Chairperson was to be carried out in accordance with Schedule 7, Clauses 25(2), (3) and (4) of the Local Government Act 2002 Amendment Act 2004.

 

Voting System A and System B (first past the post) were discussed.

 

 

Moved (Cr Andrew Whiley/Chairperson Paul Pope):

That the Board:

 

a)     Decides the voting method for the appointment of Chairperson and Deputy Chairperson as System A

Carried.

 

6          Election of Chairperson and Deputy Chairperson

 

A)   cHAIRPERSON

 

Moved (Member Edna Stevenson/Member Graham McArthur):

That the Board:

Nominate Paul Pope as Chairperson

Motion carried

 

 

Paul Pope was declared elected.

 

 

The Chairperson here occupied the Chair.

 

 

B)    DEPUTY CHAIRPERSON

 

Moved (Member Graham McArthur/Member Edna Stevenson):

That the Board:

Nominate Hoani Langsbury as Deputy Chair

 

Motion carried

 

7          Meeting Schedule

 

A report from the Civic Department requested the Board to consider the date of the next Otago Peninsula Community Board meeting, which was proposed for Thursday 21 November 2019 commencing at 10:00am.

 

A request was made to change the meeting time to the afternoon to allow attendance by board member Cheryl Neill, as she is currently employed during morning hours. Discussion was held on the change of meeting time to the afternoon, suggested as between 2:00 and 4:00pm.

Preference for the status quo was advised by the majority of members.  Chairperson, Paul Pope advised that he would accompany Cheryl Neill to speak with her employer to seek support to enable her to attend the six weekly board meetings at the current morning meeting time.

Members were advised that a meeting schedule for Council and Community Boards during 2020 would be considered at the 12 November 2019 Council meeting and brought to the next meeting of the Board on 21 November 2019 for the Board’s confirmation.

Ms Graham advised the date for induction training for community board members was intended to be held early December 2019 and would be circulated to members once the date was set.

 

Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

 

a)     Confirms that its next meeting will be held on 21 November 2019 commencing at
10.00 am.

b)     Notes that the meeting schedule for 2020 will be considered by the Board at the meeting of 21 November 2019.

Between now and then work with TL Civic on possible meeting times PP/ES carried Motion carried (OPCB/2019/060)

 

8          Local Government Legislation - Briefing for the Inaugural Council Meeting

 

A report from Civic Department advised that Clause 21 of Schedule 7 of the Local Government Act 2002 required that, at the inaugural meeting of the Council and Community Boards following the triennial election, the Chief Executive Officer must provide a general explanation of the following legislation:

a)         The Local Government Official Information and Meetings Act 1987;

b)        The Local Authorities (Members' Interests) Act 1968;

c)         Sections 99, 105 and 105A of the Crimes Act 1961;

d)        The Secret Commissions Act 1910; and

e)        The Financial Markets Conduct Act 2013.

2          As this is an administrative report, there are no options or statement of considerations. 

 

Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:

 

a)     Notes the advice regarding key legislation that applies to members of Council, its Committees and Community Boards.

Motion carried (OPCB/2019/061)

 

Paul Pope spoke to the members and thanked them for their faith shown in him as Chairperson for a second term.  He commented that being a community board member was a privilege and an electoral “gift of faith” by the community to represent them with fairness, compassion and professionalism and the expectation that members would strive to do the best for the peninsula community.

 

The meeting concluded at 2:21pm.

 

 

..............................................

CHAIRPERSON


Council

10 December 2019

 

 

 

 

Strath Taieri Community Board

MINUTES

 

Minutes of the inaugural meeting of the Strath Taieri Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 31 October 2019, commencing at 3.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Mark O’Neill

 

Members

Blair Dale

David Frew

 

Leeann McLew

Robin Thomas

 

Cr Mike Lord

 

 

IN ATTENDANCE

Sandy Graham, General Manager City Services

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

As this was the Board’s inaugural meeting, there was no Public Forum. .  

 

2          Apologies

An apology was received from the Chief Executive Officer Dr Bidrose as she was unable to be in attendance.

 

3          Confirmation of agenda

 

 

The agenda for the meeting was noted.

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Part A Reports

5          Welcome by the General Manager City Services

 

 

The General Manager City Services (Sandy Graham) welcomed everyone to the meeting and provided an introduction to the formal swearing in of members.

 

 

6          Declarations by Members

 

Members made the declarations required by Schedule 7, Clause 14 of the Local Government Act 2002, which were witnessed by the General Manager City Services.

 

 

7          Voting Procedure for Appointment of Chairperson and Deputy Chairperson

 

A report from Civic advised that voting for appointments such as the Board Chairperson and Deputy Chairperson was to be carried out in accordance with Schedule 7, Clauses 25(2), (3) and (4) of the Local Government Act 2002 Amendment Act 2004.

 

 

Moved (Mike Lord/Robin Thomas):

That the Board:

 

a)    Adopts (System B), First Past the Post, as the voting method for the appointment of Chairperson and Deputy Chairperson.

Motion carried (STCB/2019/033)

 

8          Election of Chairperson and Deputy Chairperson

 

a)                 Chairperson

 

Moved (David Frew/Mark O'Neill):

That the Board:

b)    Appoints Barry Williams as Chairperson

Motion carried (STCB/2019/034)

 

 

c)                 Deputy Chairperson

 

Moved (David Frew/Blair Dale):

That the Board:

a)    Appoints Mark O’Neill as Deputy Chairperson

Motion carried (STCB/2019/035)

 

9          Local Government Legislation - Briefing for the Inaugural Council Meeting

 

A report from Civic provided a general explanation of the following legislation as required by clause 21 of Schedule 7 of the Local Government Act 2002.

a)         The Local Government Official Information and Meetings Act 1987;

b)        The Local Authorities (Members' Interests) Act 1968;

c)         Sections 99, 105 and 105A of the Crimes Act 1961;

d)        The Secret Commissions Act 1910; and

e)        The Financial Markets Conduct Act 2013.

 

Moved ( Mike Lord/David Frew):

That the Board:

 

a)     Notes the advice regarding key legislation that applies to members of the Community Board.

Motion carried (STCB/2019/036)

 

10        Meeting Schedule

 

A report from Civic requested that the Board give consideration to the date of the next Strath Taieri Community Board meeting  It was proposed for Thursday 21 November 2019 commencing at 5.00 pm.

The report noted that the schedule for 2020 will be brought to the meeting being held on 21 November 2019 for the Board’s confirmation.

 

Moved (David Frew/Blair Dale):

That the Board:

 

a)     Confirms that its next meeting will be held on 21 November 2019 commencing at
5.00 pm.

b)     Notes that the meeting schedule for 2020 will be considered by the Board at the meeting of 21 November 2019.

Motion carried (STCB/2019/037)

 

 

 

 

The meeting concluded at 3.20 pm. .

 

 

 

 

..............................................

C H A I R P E R S O N


Council

10 December 2019

 

 

 

 

Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an inaugural meeting of the Mosgiel-Taieri Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 07 November 2019, commencing at 3.00 pm

 

PRESENT

 

Chairperson

Joy Davis

 

Deputy Chairperson

Dean McAlwee

 

 

Members

Phillipa Bain

Martin Dillon

 

Cr Carmen Houlahan

Brian Miller

 

Brian Peat

 

 

 

IN ATTENDANCE

Sandy Graham (General Manager, City Services)

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Public Forum

As this was the Board’s inaugural meeting, there was no Public Forum.  

 

2          Apologies

An apology was received from the Chief Executive Officer Dr Bidrose as she was unable to be in attendance.

 

3          Confirmation of agenda

 

 

The agenda for the meeting was noted.

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Reports

5          Welcome by the General Manager City services

 

The General Manager City Services (Sandy Graham) welcomed all to the meeting and provided an introduction to the formal swearing in of members.

 

 

6          Declarations by Members

 

Members made and attested their declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002 which were witnessed by the General Manager, City Services (Sandy Graham)

 

 

Part A Reports

7          Voting Procedure for Appointment of Chairperson and Deputy Chairperson

 

A report from Civic advised that voting for appointments such as the Board Chairperson and Deputy Chairperson was to be carried out in accordance with Schedule 7, Clauses 25(2), (3) and (4) of the Local Government Act 2002 Amendment Act 2004.

 

 

Moved (Martin Dillon/Dean McAlwee):

That the Board:

 

a)    Adopts STV (System A) as the voting method for the appointment of Chairperson and Deputy Chairperson.

Motion carried (MTCB/2019/072)

 

 

 

8          Election of Chairperson and Deputy Chairperson

 

a)         Chairperson

 

Moved (Phillipa Bain/Brian Miller):

That the Board:

a)    Appoints Joy Davis as Chairperson.

 

.Motion carried (MTCB/2019/073)

 

 

The Chairperson assumed the chair.

 

 

b)         Deputy Chairperson

 

 

Moved (Phillipa Bain/Martin Dillon):

That the Board:

b)    Appoints Dean McAlwee as the Deputy Chairperson

Motion carried (MTCB/2019/074)

 

9          Acknowledgement of Retiring Members

 

The Board acknowledged the services given by Sarah Davie-Nitis and Maurice Prendergast during their terms in office.

 

Mr Miller paid tribute to the work undertaken by Mr Prendergast during his term on the Mosgiel-Taieri Community Board and his past service as a Councillor.

 

 

Moved (Brian Miller/Martin Dillon):

That the Board:

 

a)     Records its sincere thanks to Sarah Davie-Nitis for the loyal and conscientious service given to the Dunedin community as a member of the Mosgiel-Taieri Community Board for the 6 year period 2013 to 2019.

b)     Extends its sincere appreciation for the services rendered and every good wish for the future.

c)     Records its sincere thanks to Maurice Prendergast for the loyal and conscientious service given to the Dunedin community as a member of the Mosgiel-Taieri Community Board for the 6 year period 2013 to 2019.

d)     Extends its sincere appreciation for the services rendered and every good wish for the future.

Motion carried (MTCB/2019/075)

 

10        Local Government Legislation - Briefing for the Inaugural Council Meeting

 

A report from Civic provided a general explanation of the following legislation as required by clause 21 of Schedule 7 of the Local Government Act 2002:

a)         The Local Government Official Information and Meetings Act 1987;

b)        The Local Authorities (Members' Interests) Act 1968;

c)         Sections 99, 105 and 105A of the Crimes Act 1961;

d)        The Secret Commissions Act 1910; and

e)        The Financial Markets Conduct Act 2013.

 

Moved (Member Joy Davis/Member Phillipa Bain):

That the Board:

 

a)     Notes the advice regarding key legislation that applies to members of Council, its Committees and Community Boards.

Motion carried (MTCB/2019/076)

 

11        Meeting Schedule

 

A report from Civic requested the Board give consideration to the date of the next Mosgiel-Taieri Community Board meeting.  It was proposed for Thursday 28 November 2019 commencing at 2.00 pm.

The report noted that the meeting schedule for 2020 would be presented to the meeting being held on 28 November 2019 for the Board’s confirmation.

 

Moved (Dean McAlwee/Brian Peat):

That the Board:

 

a)     Confirms that its next meeting will be held on 28 November 2019 commencing at
2.00 pm.

b)     Notes that the meeting schedule for 2020 will be considered by the Board at the meeting of 28 November 2019.

Motion carried (MTCB/2019/077)

             

 

The meeting concluded at 3.17 pm

 

 

 

 

 

..............................................

CHAIRPERSON

   

 


Council

10 December 2019

 

 

 

 

Saddle Hill Community Board

MINUTES

 

Minutes of the inaugural meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 07 November 2019, commencing at 1.00 pm

 

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Paul Weir

 

 

Members

Christina McBratney

Keith McFadyen

 

John Moyle

Cr Jules Radich

 

Leanne Stenhouse

 

 

 

IN ATTENDANCE

Sandy Graham (General Manager City Services) and David Bainbridge (Group Manager Property)

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

As this was the Board’s inaugural meeting, there was no public forum..  

 

2          Apologies

An apology was received from the Chief Executive Officer Dr Bidrose as she was unable to be in attendance.

 

3          Confirmation of agenda

 

The agenda was noted.

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Reports

5          Welcome by the Chief Executive Officer, GENERAL MANAGER CITY SERVICES

 

The General Manager City Services (Sandy Graham) welcomed all to the meeting and provided an introduction to the formal swearing in of members.

 

 

6          Declarations by Members

 

Members made and attested their declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002 which were witnessed by the General Manager, City Services (Sandy Graham).

 

Part A Reports

7          Voting Procedure for Appointment of Chairperson and Deputy Chairperson

 

A report from Civic advised that voting for appointments such as the Board Chairperson and Deputy Chairperson was to be carried out in accordance with Schedule 7, Clauses 25(2), (3) and (4) of the Local Government Act 2002 Amendment Act 2004.

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

a)     Adopts STV (System A) as the voting method for the appointment of Chairperson and Deputy Chairperson.

Motion carried (SHCB/2019/043)

 

8          Election of Chairperson and Deputy Chairperson

 

a)         Chairperson

 

Moved (Christina McBratney/Cr Jules Radich):

That the Board:

a)    Appoints Scott Weatherall as Chairperson.

Motion carried (SHCB/2019/044)

 

 

The Chairperson assumed the Chair.

 

b)        Deputy Chairperson

 

Moved (Leanne Stenhouse/Christina McBratney): 

That the Board:

 

b)    Appoints Paul Weir as the Deputy Chairperson

Motion carried (SHCB/2019/045)

 

9          Acknowledgement of Retiring Members

 

The Board acknowledged the services given by Peter Gouverneur for his term in office.

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

a)     Records its sincere thanks to Peter Gouverneur for the loyal and conscientious service given to the Dunedin community as a member of the Saddle Hill Community Board for the 3 year period 2016 to 2019.

b)     Extends its sincere appreciation for the services rendered and every good wish for the future.

Motion carried (SHCB/2019/046)

 

10        Local Government Legislation - Briefing for the Inaugural Council Meeting

 

A report from Civic provided a general explanation of the following legislation as required by clause 21 of Schedule 7 of the Local Government Act 2002:

a)         The Local Government Official Information and Meetings Act 1987;

b)        The Local Authorities (Members' Interests) Act 1968;

c)         Sections 99, 105 and 105A of the Crimes Act 1961;

d)        The Secret Commissions Act 1910; and

e)        The Financial Markets Conduct Act 2013.

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Notes the advice regarding key legislation that applies to members of Council, its Committees and Community Boards.

Motion carried (SHCB/2019/047)

 

11        Meeting Schedule

 

A report from Civic requested the Board give consideration to the date of the next Saddle Hill Community Board meeting.

Following discussion, it was proposed that the meeting be held in the Edinburgh Room, Municipal Chambers on Tuesday 26 November 2019 commencing at 5.00 pm.

The report noted that a meeting schedule for 2020 would be brought to the meeting being held on 28 November 2019 for the Board’s confirmation.

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

a)     Confirms that its next meeting would be held in the Edinburgh Room, Municipal Chambers on Tuesday 26 November 2019 commencing at 5.00 pm.

b)     Notes that the meeting schedule for 2020 would be considered by the Board at the meeting of 28 November 2019.

Motion carried (SHCB/2019/048)

 

12        Reimbursement

 

A report from Civic noted that at the Saddle Hill Community Board meeting held on Thursday 15 August 2019, the Board approved a payment of up to $80.00 to enable Fairfield School to purchase paint from Mitre 10 to continue the mural painting project at Fairplay Street Reserve.  The actual cost of the paint was $422.96 and was funded by former board member Peter Gouverneur.

The Board gave consideration to the reimbursement of the full cost of the paint to Mr Gouverneur.

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Approves reimbursement of $422.96 to Peter Gouverneur from the discretionary fund.

Motion carried (SHCB/2019/049)

             

 

The meeting concluded at 1.20 pm

 

 

 

 

..............................................

CHAIRPERSON

 


Council

10 December 2019

 

 

 

 

Waikouaiti Coast Community Board

MINUTES

 

Minutes of an inaugural meeting of the Waikouaiti Coast Community Board held in the Edinburgh Room, Municipal Chambers, , The Octagon, Dunedin on Thursday 07 November 2019, commencing at 2.00 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Andy Barratt

Sonya Billyard

 

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

 

 

 

IN ATTENDANCE

Sandy Graham (General Manager City Services) and Nick Dixon (Group Manager Ara Toi)

 

Governance Support Officer                  Rebecca Murray

 

 

 

1          Public Forum

There was no Public Forum as this is the inaugural meeting.  

 

2          Apologies

An apology was received from the Chief Executive Officer Dr Bidrose as she was unable to be in attendance.

 

3          Confirmation of agenda

 

 

The agenda for the meeting was noted.

 

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Part A Reports

5          Welcome by the general manager city services, sandy graham

 

The General Manager City Services (Sandy Graham) welcomed all to the meeting and provided an introduction to the formal swearing in of members.

 

6          Declarations by Members

 

Members made and attested their declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002 which were witnessed by the General Manager, City Services.

 

 

7          Voting Procedure for Appointment of Chairperson and Depurty Chairperson

 

A report from Civic advised that voting for appointments such as the Board Chairperson and Deputy Chairperson was to be carried out in accordance with Schedule 7, Clauses 25(2), (3) and (4) of the Local Government Act 2002 Amendment Act 2004.

 

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

 

a)     Adopts (System B), First Past the Post, as the voting method for the appointment of Chairperson and Deputy Chairperson.

Motion carried (WC/2019/056)

 

8          Election of Chairperson and Deputy Chairperson

 

a)    Chairperson

 

Moved (Andy Barratt/Mark Brown):

That the Board:

a)    Appoints Alasdair Morrison as Chairperson.

Motion carried (WC/2019/057)

 

 

The Chairperson assumed the chair.

 

 

 

 

 

 

b)    Deputy Chairperson

 

Moved (Mark Brown/Andy Barratt):

That the Board:

a)    Appoints Geraldine Tait as the Deputy Chairperson.

Motion carried (WC/2019/058)

 

9          Acknowledgement of retiring members

 

The Board acknowledged the services given by Richard Russell and Rose Stringer-Wright during their terms in office.

 

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

 

a)     Records its sincere thanks to Richard Russell for the loyal and conscientious service given to the Dunedin community as a member of the Waikouaiti Coast Community Board for the 6-year period 2013 to 2019.

b)     Extends its sincere appreciation for the services rendered and every good wish for the future.

c)     Records its sincere thanks to Rose Stringer-Wright for the loyal and conscientious service given to the Dunedin community as a member of the Waikouaiti Coast Community Board for the 3-year period 2016 to 2019.

d)     Extends its sincere appreciation for the services rendered and every good wish for the future.

Motion carried (WC/2019/059)

 

10        Local Government Legislation - Briefing for the Inaugural Council Meeting

 

A report from Civic provided a general explanation of the following legislation as required by clause 21 of Schedule 7 of the Local Government Act 2002:

a)         The Local Government Official Information and Meetings Act 1987;

b)        The Local Authorities (Members' Interests) Act 1968;

c)         Sections 99, 105 and 105A of the Crimes Act 1961;

d)        The Secret Commissions Act 1910; and

e)        The Financial Markets Conduct Act 2013.

 

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

 

a)     Notes the advice regarding key legislation that applies to members of Council, its Committees and Community Boards.

Motion carried (WC/2019/060)

 

11        Meeting Schedule

 

A report from Civic requested the Board give consideration to the date of the next Waikouaiti Coast Community Board meeting.  It was proposed for Wednesday 20 November 2019 commencing at 5.30 pm.

The report noted that the meeting schedule for 2020 would be presented to the meeting being held on 20 November 2019 for the Board’s confirmation.

 

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

a)     Confirms that its next meeting will be held on 20 November 2019 commencing at
5.30 pm at Waikouaiti.

b)     Notes that the meeting schedule for 2020 will be considered by the Board at the meeting of 20 November 2019.

Motion carried (WC/2019/061)

             

 

 

 

The meeting concluded at 2.17pm.

 

 

 

..............................................

CHAIRPERSON

   

 


Council

10 December 2019

 

 

 

 

West Harbour Community Board

MINUTES

 

Minutes of the Inaugural meeting of the West Harbour Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 07 November 2019, commencing at 4.00 pm

 

PRESENT

 

Chairperson

Ms Francisca Griffin

 

Deputy Chairperson

Trevor Johnson

 

Members

Mr Duncan Eddy

 

 

Ms Jacqueline Ruston

 

 

Mrs Jan Tucker

 

 

Cr Steve Walker

 

 

 

IN ATTENDANCE

Sandy Graham (General Manager City Services)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

As this was the Board’s inaugural meeting, there was no Public Forum. .  

 

2          Apologies

An apology was received from Ange McErlane.

 

An apology was also received from the Chief Executive Officer, Dr Bidrose as she was unable to be in attendance.

 

The apologies were noted.

 

 

 

3          Confirmation of agenda

 

 

The agenda for the meeting was noted.

 

 

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Part A Reports

5          Welcome by the general manager city services, sandy graham

 

The General Manager City Services (Sandy Graham) welcomed everyone to the meeting and provided an introduction to the formal swearing in of members.

 

 

6          Declarations by Members

 

 

 

Members made and attested their declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002.

 

 

7          Voting Procedure for Appointment of Chairperson and Deputy Chairperson

 

A report from Civic advised that voting for appointments such as the Board Chairperson and Deputy Chairperson were to be carried out in accordance with Schedule 7, Clauses 25(2), (3) and (4) of the Local Government Act 2002 Amendment Act 2004.

 

 

Moved (Trevor Johnson/Steve Walker):

That the Board:

 

a)     Adopts first past the post (System B) as the voting method for the appointment of Chairperson and Deputy Chairperson.

Motion carried (WHCB/2019/050)

 

8          Election of Chairperson and Deputy Chairperson

 

Ms Graham called for nominations for the Chairperson.

 

 

Moved (Trevor Johnson/Duncan Eddy):

That the Board:

a)    Appoints Francisca Griffin as Chairperson.

 

 Motion carried (WHCB/2019/051)

 

 

The Chairperson took the chair and called for nominations for the Deputy Chairperson.

 

 

Moved (Jan Tucker/Steve Walker):

That the Board:

a)    Appoints Trevor Johnson as Deputy Chairperson.

 

Moved (Jacqueline Ruston/ Duncan Eddy):

That the Board:

b)    Appoints Jacqueline Ruston  as Deputy Chairperson.

 

 

The Chairperson called for a Show of Hands for the motion appointing Trevor Johnson as Deputy Chairperson.

 

Motion carried on a show of hands 5:2 (WHCB/2019/052)

 

Pursuant to the voting system adopted by the Board, the Chairperson declared Trevor Johnson elected as the Deputy Chairperson on a majority of votes.

 

 

9          Local Government Legislation - Briefing for the Inaugural Council Meeting

 

A report from Civic provided a general explanation of the following legislation as required by clause 21 of Schedule 7 of the Local Government Act 2002.

a)         The Local Government Official Information and Meetings Act 1987;

b)        The Local Authorities (Members' Interests) Act 1968;

c)         Sections 99, 105 and 105A of the Crimes Act 1961;

d)        The Secret Commissions Act 1910; and

e)        The Financial Markets Conduct Act 2013.

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

a)     Notes the advice regarding key legislation that applies to members of Council, its Committees and Community Boards.

Motion carried (WHCB/2019/054)

 

10        Meeting Schedule

 

A report from Civic requested that the Board give consideration to the date of the next West Harbour Community Board meeting  It was proposed for Wednesday 27 November 2019 commencing at 5.30 pm.

The report noted that the schedule for 2020 will be brought to the meeting being held on 27 November 2019 for the Board’s confirmation.

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

a)     Confirms that its next meeting will be held on 27 November 2019 commencing at
5.30 pm.

b)     Notes that the meeting schedule for 2020 will be considered by the Board at the meeting of 27 November 2019.

Motion carried (WHCB/2019/055)

 

 

 

 

The meeting concluded at 4.15 pm.

 

 

 

 

 

 

..............................................

C H A I R P E R S O N