IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Gavin Logie (Financial Controller), Nicola Pinfold (Group Manager Community and Planning), Joy Gunn (Manager Events and Community Development), Jeanine Benson (Group Manager Transport), Fraser Liggett (Economic Development Programme Manager), Margo Reid (Study Dunedin Co-ordinator) Tami Sargeant (Team Leader Regulatory Management – Transport) and Clare Sullivan (Team Leader Civic)

2.1       Public Forum - Strath Taieri Heritage Park Redevelopment

Jacquie Lucas and Richard Emerson presented and responded to questions on the Strath Taieri Heritage Park Redevelopment.

2.2       Public Forum - Urban Access Dunedin

Alan Race spoke on behalf of Urban Access Dunedin.  He provided information on the group and requested that they be included in the membership of the Central City Advisory Group.

2.3       Public Forum - Central Dunedin Business Group

Neil Gaudin spoke on behalf of the Central Dunedin Business Group and requested that representatives of the group be included in the membership of the Central City Advisory Group.

2.4       Public Forum - Sammys

Diane Yeldon and David Thomson spoke to previously circulated information on the process used to purchase the building and ideas for the future of the building housing “Sammys”.

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the proposed management plan for the Executive Leadership Team.

Motion carried

6.1       Extraordinary Council meeting - 6 April 2020

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Extraordinary Council meeting held on 06 April 2020 as a correct record.

Motion carried

6.2       Ordinary Council meeting - 4 May 2020

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 04 May 2020 as a correct record with the following error corrected:

The timeframe for extending the Statement of Intent was correct in the report but incorrect in the recommendation as it read 31 May 2020 and should have read 31 July 2020.  The resolution that was passed reflected the recommendation but contained an error:

That Item 6 – Mayors Report – I - Approves extending the timeframes for Council Controlled Organisations to finalise their Statements of Intent by one month to 31 May 2020. 31 July 2020.

 Motion carried (CNL/2020/057)

6.3       Ordinary Council meeting - 25 May 2020

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 25 May 2020 as a correct record.

Motion carried

6.4       Ordinary Council meeting - 8 June 2020

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 08 June 2020 as a correct record.

Motion carried

6.5       Ordinary Council Annual Plan Deliberations meeting - 27 May 2020

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Ordinary Council Annual Plan Deliberations meeting held on 27 May 2020 as a correct record.

Motion carried

7          Planning and Environment Committee - 11 February 2020

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Council:

a)     Notes the minutes of the Planning and Environment Committee meeting held on 11 February 2020.

Motion carried

8          Planning and Environment Committee - 14 May 2020

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Council:

a)     Notes the minutes of the Planning and Environment Committee meeting held on 14 May 2020.

Motion carried

9          Economic Development Committee - 9 March 2020

Moved (Cr Chris Staynes/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Economic Development Committee meeting held on 09 March 2020.

Motion carried

10        Finance and Council Controlled Organisations Committee - 9 March 2020

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the Finance and Council Controlled Organisations Committee meeting held on 09 March 2020.

Motion carried

11        Finance and Council Controlled Organisations Committee - 15 June 2020

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the Finance and Council Controlled Organisations Committee meeting held on 15 June 2020.

Motion carried

12        Infrastructure Services Committee - 12 May 2020

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Council:

a)     Notes the minutes of the Infrastructure Services Committee meeting held on 12 May 2020.

Motion carried

13        Grants Subcommittee - 18 March 2020

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Council:

a)     Notes the minutes of the Grants Subcommittee meeting held on 18 March 2020

b)     Approves the Part B item of the minutes of the Grants Subcommittee meeting held on 18 March 2020: 

c)     Takes Part C items of the minutes of the Grants Subcommittee held on Wednesday, 18 March 2020, in the non-public part of the meeting.

        Motion carried

14        Audit and Risk Subcommittee - 19 December 2019

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the Audit and Risk Subcommittee meeting held on 19 December 2019

b)     Takes Part C items of the minutes of the Audit and Risk Subcommittee held on Thursday, 19 December 2019, in the non-public part of the meeting.

        Motion carried

15        Audit and Risk Subcommittee - 13 February 2020

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

a)     Notes the minutes of the Audit and Risk Subcommittee meeting held on 13 February 2020

b)     Takes Part C items of the minutes of the Audit and Risk Subcommittee held on Thursday, 13 February 2020, in the non-public part of the meeting.

        Motion carried

16        Mosgiel-Taieri Community Board - 5 February 2020

Moved (Cr Carmen Houlahan/Cr Rachel Elder):

That the Council:

a)     Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 05 February 2020.

Motion carried

17        Otago Peninsula Community Board - 23 January 2020

Moved (Cr Andrew Whiley/Cr Jules Radich):

That the Council:

a)     Notes the minutes of the Otago Peninsula Community Board meeting held on 23 January 2020.

Motion carried

18        Otago Peninsula Community Board - 12 March 2020

That the Council:

a)     Notes the minutes of the Otago Peninsula Community Board meeting held on 12 March 2020.

Motion carried

19        Saddle Hill Community Board - 23 January 2020

Moved (Cr Jules Radich/Cr Jim O'Malley):

That the Council:

a)     Notes the minutes of the Saddle Hill Community Board meeting held on 23 January 2020.

Motion carried

20        Saddle Hill Community Board - 12 March 2020

That the Council:

a)     Notes the minutes of the Saddle Hill Community Board meeting held on 12 March 2020.

Motion carried

21        Strath Taieri Community Board - 12 March 2020

Moved (Cr Mike Lord/Cr Jules Radich):

That the Council:

a)     Notes Part A items forum of the minutes of the Strath Taieri Community Board meeting held on 12 March 2020.

Motion carried

22        Strath Taieri Community Board - 23 January 2020

That the Council:

a)     Notes the minutes of the Strath Taieri Community Board meeting held on 23 January 2020.

Motion carried

23        Waikouaiti Coast Community Board - 22 January 2020

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Council:

a)     Notes the minutes of the Waikouaiti Coast Community Board meeting held on 22 January 2020.

Motion carried

24        Adoption of 10 year plan 2018-28 amendment

A report from Transport and Finance recommended the adoption of the 10 year plan 2018-28 amendment.

The General Manager City Services (Sandy Graham) and Financial Controller (Gavin Logie) spoke to the report and responded to questions.

Cr Mike Lord left the meeting at 11.08 am.

Moved (Cr Chris Staynes/Cr Jules Radich):

That the Council:

a)     Approves the 10 year plan 2018-28 amendment.

b)     Receives the ‘Independent auditor’s report on Dunedin City Council’s 2018-28 Long-Term Plan amendment’ from Audit New Zealand.

c)     Adopts the 10 year plan 2018-28 amendment.

d)     Authorises the Chief Executive to make any minor editorial changes resulting from quality checks prior to the final printing of the 10 year plan 2018-28 amendment.

Motion carried (CNL/2020/058)

25        Adoption of the Annual Plan 2020/21

A report from Corporate Policy and Finance recommended the adoption of the Annual Plan 2020/21 and approval of matters associated with the Annual Plan 2020/21.

The General Manager City Services (Sandy Graham) and Financial Controller (Gavin Logie), spoke to the report, responded to questions and provided explanation on the unbalanced budget.

During discussion Cr Mike Lord returned to the meeting at 11.10 am.

Cr Doug Hall left the meeting at 11.16 am and returned at 11.18 am.

Moved (Cr Mike Lord/Cr Christine Garey):

That the Council:

a)         Notes the matters in section 100(2) of the Local Government Act 2002 being:

i)          the estimated expenses of maintaining the predicted levels of service, capacity and assets set out in the 10 year plan 2018-28;

ii)         the projected revenue available to fund the estimated expenses;

iii)        the equitable allocation of responsibility for funding the provision and maintenance of assets and facilities throughout their useful life; and

iv)       Council’s Revenue and Financing Policy, Treasury Risk Management Policy, and Development Contributions Policy.

 b)    Agrees that, having had regards to the matters in paragraph (a) above, it is financially prudent for Council to set for the 2020/21 financial year, projected operating revenues at a level that will not meet projected operating expenses.

c)     Notes in accordance with section 80 of the Local Government Act 2002 that:

i)          The decision to borrow to fund the anticipated decreases in revenue and mothballing costs for Dunedin Railways Limited is inconsistent with Council’s Revenue and Financing Policy; and

ii)         The inconsistency arises from the impacts of COVID-19; and

iii)        The Revenue and Financing Policy will be reviewed as part of the development of the 10 year plan 2021-31.

d)     Adopts the Annual Plan 2020/21.

e)     Authorises the Chief Executive to make any minor editorial changes resulting from quality checks prior to the final printing of the Annual Plan 2020/21 document.

f)     Authorises the Chief Executive to drawdown debt up to total debt of $310 million in the 2020/21 year.

Division

The Council voted by division:

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14).

Against:          Cr Lee Vandervis (1).

Abstained:    Nil

The division was declared CARRIED by 14 votes to 1

             Motion carried (CNL/2020/059)

26        Setting of Rates for the 2020/21 Financial Year

A report from Finance noted that following the adoption of the 2020/21 Annual Plan, the Council now needed to set the rates as provided for in the Funding Impact Statement for the 2020/21 year.

The General Manager City Services (Sandy Graham) and Financial Controller (Gavin Logie) spoke to the report and responded to questions.

Moved (Cr Doug Hall/Cr Christine Garey):

That the Council:

a)         Sets the following rates under the Local Government (Rating) Act 2002 on rating units in the district for the financial year commencing 1 July 2020 and ending on 30 June 2021.

1          General Rate

A general rate set under section 13 of the Local Government (Rating) Act 2002 made on every rating unit, assessed on a differential basis as described below:

·        A rate of 0.2859 cents in the dollar (including GST) of capital value on every rating unit in the "residential" category.

·        A rate of 0.2717 cents in the dollar (including GST) of capital value on every rating unit in the "lifestyle" category.

·        A rate of 0.7032 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category.

·        A rate of 0.5000 cents in the dollar (including GST) of capital value on every rating unit in the "residential heritage bed and breakfasts" category.

·        A rate of 0.2288 cents in the dollar (including GST) of capital value on every rating unit in the "farmland" category.

·        A rate of 0.0609 cents in the dollar (including GST) of capital value on the “stadium: 10,000+ seat capacity” category.

2          Community Services Rate

A targeted rate for community services, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·        $100.00 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories.

·        $100.00 (including GST) per rating unit for all rating units in the "commercial and stadium: 10,000+ seat capacity" categories.

3          Kerbside Recycling Rate

A targeted rate for kerbside recycling, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·        $66.30 (including GST) per separately used or inhabited part of a rating unit for rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories.

·        $66.30 (including GST) per rating unit for rating units in the "commercial" category.

4          Drainage Rates

A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·        $581.00 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "connected" to the public sewerage system.

·        $290.50 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "serviceable" by the public sewerage system.

·        $581.00 (including GST) per rating unit for all rating units in the "commercial, residential institutions, schools and stadium: 10,000+ seat capacity" categories and which are "connected" to the public sewerage system.

·        $290.50 (including GST) per rating unit for all rating units in the "commercial, residential institutions and schools" categories and which are "serviceable" by the public sewerage system.

·        $102.25 (including GST) per rating unit for all rating units in the "church" category and which are "connected" to the public sewerage system.

Rating units which are not "connected" to the scheme and which are not "serviceable" will not be liable for this rate.  Drainage is a combined targeted rate for sewage disposal and stormwater.  Sewage disposal makes up 83.9% of the drainage rate, and stormwater makes up 16.1%.  Non-rateable land will not be liable for the stormwater component of the drainage targeted rate.  Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 83.9%.

5          Commercial Drainage Rates – Capital Value

A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·        A rate of 0.2644 cents in the dollar (including GST) of capital value on every rating unit in the "commercial and residential institution" category and which are "connected" to the public sewerage system.

·        A rate of 0.1322 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category and which are "serviceable" by the public sewerage system.

·        A rate of 0.1983 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "connected" to the public sewerage system.

·        A rate of 0.0992 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "serviceable" by the public sewerage system.

·        A rate of 0.0228 cents in the dollar (including GST) of capital value on the “stadium: 10,000+ seat capacity” category.

This rate shall not apply to properties in Karitane, Middlemarch, Seacliff, Waikouaiti and Warrington.  This rate shall not apply to churches.  Drainage is a combined targeted rate for sewage disposal and stormwater.  Sewage disposal makes up 83.9% of the drainage rate, and stormwater makes up 16.1%.  Non-rateable land will not be liable for the stormwater component of the drainage targeted rate.  Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 83.9%.

6          Water Rates

A targeted rate for water supply, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·        $419.50 (including GST) per separately used or inhabited part of any "connected" rating unit which receives an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri.

·        $209.75 (including GST) per separately used or inhabited part of any "serviceable" rating unit to which connection is available to receive an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri.

·        $419.50 (including GST) per unit of water being one cubic metre (viz.  1,000 litres) per day supplied at a constant rate of flow during a full 24 hour period to any "connected" rating unit situated in Karitane, Merton, Seacliff, Waitati, Warrington, West Taieri, East Taieri or North Taieri.

·        $209.75 (including GST) per separately used or inhabited part of any "serviceable" rating unit situated in Waitati, Warrington, West Taieri, East Taieri or North Taieri.  This rate shall not apply to the availability of water in Merton, Karitane or Seacliff. 

7          Fire Protection Rates

A targeted rate for the provision of a fire protection service, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·        A rate of 0.0736 cents in the dollar (including GST) of capital value on all rating units in the "commercial" category.  This rate shall not apply to churches.

·        A rate of 0.0552 cents in the dollar (including GST) of capital value on all rating units in the "residential institutions" category. 

·        A rate of 0.0092 cents in the dollar (including GST) of capital value on the “stadium: 10,000+ seat capacity” category.

·        $125.85 (including GST) for each separately used or inhabited part of a rating unit within the "residential, residential heritage bed and breakfasts, lifestyle and farmland" category that is not receiving an ordinary supply of water within the meaning of the Dunedin City Bylaws.

8          Water Rates – Quantity of Water

A targeted rate for the quantity of water provided to any rating unit fitted with a water meter, being an extraordinary supply of water within the meaning of the Dunedin City Bylaws, set under section 19 of the Local Government (Rating) Act 2002, according to the following scale of charges (GST inclusive):

Where the supply of a quantity of water is subject to this Quantity of Water Targeted Rate, the rating unit will not be liable for any other targeted rate for the supply of the same water.

9          Allanton Drainage Rate

A targeted rate for the capital contribution towards the Allanton Wastewater Collection System, set under section 16 of the Local Government (Rating) Act 2002, of $411.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years.  Liability for the rate is on the basis of the provision of the service to each rating unit.  The Allanton area is shown in the map below:

10        Blanket Bay Drainage Rate

A targeted rate for the capital contribution towards the Blanket Bay Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $636.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years.  Liability for the rate is on the basis of the provision of the service to each rating unit.  The Blanket Bay area is shown in the map below:

11        Curles Point Drainage Rate

A targeted rate for the capital contribution towards the Curles Point Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $749.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years.  Liability for the rate is on the basis of the provision of the service to each rating unit.  The Curles Point area is shown in the map below:

12        Tourism/Economic Development Rate

A targeted rate for Tourism/Economic Development, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·        0.0117 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category.

·        0.0013 cents in the dollar (including GST) of capital value on the “stadium: 10,000+ seat capacity” category.

13        Warm Dunedin Targeted Rate Scheme

A targeted rate for the Warm Dunedin Targeted Rate Scheme, set under section 16 of the Local Government (Rating) Act 2002, per rating unit in the Warm Dunedin Targeted Rate Scheme. 

The targeted rate scheme provides a way for homeowners to install insulation and/or clean heating.  The targeted rate covers the cost and an annual interest rate.  The interest rates have been and will be:

Rates commencing 1 July 2013 and 1 July 2014 8%

Rates commencing 1 July 2015 and 1 July 2016 8.3%

Rates commencing 1 July 2017 7.8%

Rates commencing 1 July 2018 7.2%

Rates commencing 1 July 2019 6.8%

Rates commencing 1 July 2020 5.7%

14        Private Street Lighting Rate

A targeted rate for the purpose of recovering the cost of private street lights, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·        $149.40 (including GST) per private street light divided by the number of separately used or inhabited parts of a rating unit for all rating units in the "residential and lifestyle" categories in the private streets as identified in the schedule below.

·        $149.40 (including GST) per private street light divided by the number of rating units for all rating units in the "commercial" category in the private streets as identified in the schedule below. 

Differential Matters and Categories

b)     Adopts the following differential categories for the 2020/21 financial year.

The differential categories are determined in accordance with the Council's land use codes.  The Council's land use codes are based on the land use codes set under the Rating Valuation Rules 2008 and are set out in Attachment A.  In addition, the Council has established categories for residential institutions, residential heritage bed and breakfasts, the stadium: 10,000+ seat capacity, churches, and schools.

1          Differentials Based on Land Use

The Council uses this matter to:

·        Differentiate the General rate.

·        Differentiate the Community Services rate.

·        Differentiate the Kerbside Recycling rate.

·        Differentiate the Private Street Lighting rate.

·        Differentiate the Tourism/Economic Development rate.

·        Differentiate the Fire Protection rate.

The differential categories based on land use are:

·        Residential – includes all rating units used for residential purposes including single residential, multi-unit residential, multi-use residential, residential special accommodation, residential communal residence dependant on other use, residential bach/cribs, residential carparking and residential vacant land.

·        Lifestyle – includes all rating units with Council's land use codes 2, 20, 21, 22 and 29.

·        Commercial – includes all rating units with land uses not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, Farmland or Stadium: 10,000+ seat capacity.

·        Farmland - includes all rating units used solely or principally for agricultural or horticultural or pastoral purposes.

·        Residential Heritage Bed and Breakfasts – includes all rating units meeting the following description:

·      Bed and breakfast establishments; and

·      Classified as commercial for rating purposes due to the number of bedrooms (greater than four); and

·      Either:

·     the majority of the establishment is at least 80 years old, or

·     the establishment has Heritage New Zealand Pouhere Taonga Registration, or

·     the establishment is a Dunedin City Council Protected Heritage Building as identified in the District Plan; and

·      The bed and breakfast owner lives at the facility.

·        Stadium: 10,000+ seat capacity – this includes land at 130 Anzac Avenue, Dunedin, Assessment 4026695, Valuation reference 27190-01403.

2          Differentials Based on Land Use and Provision or Availability of Service

The Council uses these matters to differentiate the drainage rate and the commercial drainage rate.

The differential categories based on land use are:

·        Residential – includes all rating units used for residential purposes including single residential, multi-unit residential, multi-use residential, residential special accommodation, residential communal residence dependant on other use, residential bach/cribs, residential carparking and residential vacant land.

·        Lifestyle - includes all rating units with Council's land use codes 2, 20, 21, 22 and 29.

·        Farmland - includes all rating units used solely or principally for agricultural or horticultural or pastoral purposes.

·        Commercial – includes all rating units with land uses not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, Farmland, Residential Institutions, Stadium: 10,000+ seat capacity, Churches or Schools.

·        Stadium: 10,000+ seat capacity – this includes land at 130 Anzac Avenue, Dunedin, Assessment 4026695, Valuation reference 27190-01403.

·        Residential Heritage Bed and Breakfasts – includes all rating units meeting the following description:

·      Bed and breakfast establishments; and

·      Classified as commercial for rating purposes due to the number of bedrooms (greater than four); and

·      Either:

·     the majority of the establishment is at least 80 years old or

·     the establishment has Heritage New Zealand Pouhere Taonga Registration or

·     the establishment is a Dunedin City Council Protected Heritage Building as identified in the District Plan; and

·      The bed and breakfast owner lives at the facility.

·        Residential Institutions - includes only rating units with the Council's land use codes 95 and 96.

·        Churches – includes all rating units used for places of religious worship.

·        Schools - includes only rating units used for schools that do not operate for profit.

The differential categories based on provision or availability of service are:

·        Connected – any rating unit that is connected to a public sewerage drain.

·        Serviceable – any rating unit that is not connected to a public sewerage drain but is capable of being connected to the sewerage system (being a property situated within 30 metres of a public drain).

3          Differentials Based on Provision or Availability of Service

The Council uses this matter to differentiate the water rates.

The differential categories based on provision or availability of service are:

·        Connected – any rating unit that is supplied by the water supply system.

·        Serviceable – any rating unit that is not supplied but is capable of being supplied by the water supply system (being a rating unit situated within 100 metres of the nearest water supply).

Minimum Rates

c)     Approves that where the total amount of rates payable in respect of any rating unit is less than $5.00 including GST, the rates payable in respect of the rating unit shall be such amount as the Council determines but not exceeding $5.00 including GST.

Low Value Rating Units

d)     Approves that rating units with a capital value of $6,000 or less will only be charged the general rate.

Land Use Codes

e)     Approves that the land use codes attached to this report are adopted as the Council's land use codes for the purpose of the rating method.

Separately Used or Inhabited Part of a Rating Unit

f)     Adopts the following definition of a separately used or inhabited part of a rating unit:

"A separately used or inhabited part of a rating unit includes any portion inhabited or used by the owner/a person other than the owner, and who has the right to use or inhabit that portion by virtue of a tenancy, lease, licence, or other agreement.

This definition includes separately used parts, whether or not actually occupied at any particular time, which are provided by the owner for rental (or other form of occupation) on an occasional or long term basis by someone other than the owner.

For the purpose of this definition, vacant land and vacant premises offered or intended for use or habitation by a person other than the owner and usually used as such are defined as 'used'.

For the avoidance of doubt, a rating unit that has a single use or occupation is treated as having one separately used or inhabited part."

Lump Sum Contributions

g)     Approves that no lump sum contributions will be sought for any targeted rate.

Rating by Instalments

h)     Approves the following schedule of rates to be collected by the Council, payable by four instalments.

The City is divided into four areas based on Valuation Roll Numbers, as set out below:

Area 4 comprises ratepayers with multiple assessments who pay on a schedule.

Due Dates for Payment of Rates

i)      Due Dates for Payment of Rates

        Approves the due dates for all rates with the exception of water rates, which are charged based on water meter consumption, will be payable in four instalments due on the dates below:

Water meter invoices are sent separately from other rates at quarterly or monthly intervals depending on the quantity of water consumed. 

Where water meter invoices are sent on a quarterly or monthly basis, the due date for payment shall be the 20^th of the month following the date of invoice as set out in the table below:

Penalties

j)     Resolves to charge the following penalties on unpaid rates:

1          A charge of 10% of the unpaid rates instalment will be added to the amount of any instalment remaining unpaid the day after the instalment due date set out above.

2          Where a ratepayer has not paid the first instalment by the due date of that instalment, and has paid the total rates and charges in respect of the rating unit for the 2020/21 rating year by the due date of the second instalment, the 10% additional charge for the first instalment shall be remitted.

3          For amounts levied in any previous financial year and which remain unpaid on 1 October 2020, 10% of that sum shall be charged, including additional charges (in any).

4          For amounts levied in any previous financial year and which remain unpaid on 1 April 2021, 10% of that sum shall be charged, including additional charges (if any).

Assessing and Recovering Rates

k)     Approves that the Chief Executive Officer, General Manager Finance and Commercial, Financial Controller and Rates and Revenue Team Leader be authorised to take all necessary steps to assess and recover the above rates.

Motion carried (CNL/2020/060) with Cr Vandervis recording his vote against

Moved (Mayor Aaron Hawkins//Cr Rachel Elder):

That the Council:

             Adjourns the meeting and reconvenes at 12.45 pm.

             Motion carried

The meeting adjourned 12.04 pm and reconvened at 12.47 pm.

27        COVID-19 Support Fund

A report from Community and Planning and Corporate Policy provided Council with a proposed allocation of $435,000 of the COVID-19 Support fund and proposed that a review be undertaken to consider options for the most appropriate use of the balance of the fund. 

Cr Jules Radich entered the meeting at 12.48 pm.

The General Manager City Services (Sandy Graham) and Manager Events and Community Development (Joy Gunn) spoke to the report and responded to questions.

Moved (Cr Chris Staynes/Cr Marie Laufiso):

That the Council:

a)         Approves the allocation of up to $435,000 of the COVID-19 support fund as follows:

·       $100,000 Increase to Community Grants

·       $75,000 to Reconnecting Ōtepoti Events

·       $60,000 to the Maori Innovation and Development Fund

·       $50,000 Increase to Consumer Electricity Fund

·       $50,000 to the Sports Fund

·       $35,000 Increase to Dunedin Dream Brokerage

·       $30,000 to the Pasifika Innovation and Development Fund

·       $25,000 Increase to Boosted Fund

·       $10,000 Increase to Neighbourhood Matching Grants

b)     Notes that an update on the uptake from the fund would be provided to Council in September 2020.

Motion carried (CNL/2020/061) with Cr Vandervis recording his vote against

28        Octagon Experience Evaluation Report

A report from Community and Planning and Corporate provided feedback on the pedestrianisation trials for the Octagon conducted in January – March 2020.

The General Manager City Services (Sandy Graham) and Group Manager Community and Planning (Nicola Pinfold) spoke to the report and responded to questions.

During discussion Cr Andrew Whiley left the meeting at 1.45 pm and returned at 1.47 pm; Cr Mike Lord left the meeting at 1.46 pm and returned at 1.48 pm and Cr Doug Hall left the meeting at 2.01 pm and returned at 2.03 pm.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

             Adjourns the meeting and reconvenes at 3.00 pm.

             Motion carried

The meeting adjourned at 2.42 pm and Cr Lee Vandervis left the meeting.

The meeting reconvened at 3.02 pm.

There was further discussion on the trial and considerations for future trials.

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

a)     Notes the feedback (including feedback from the community and affected parties) and quantitative data relating to the Octagon Experience 2020, and the specialist reports commissioned to evaluate the trials.  

b)     Notes that the findings of this evaluation report will be used to inform planning on George Street and other major projects.

Division

             The Council voted by division:

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14).

Against:          Nil

Abstained:    Nil

The division was declared CARRIED by 14 votes to 0

Motion carried (CNL/2020/062)

29        2020 New Zealand Masters Games Final Report

A report from Community and Planning provided the Council with an update on the 2020 New Zealand Masters Games, in particular detailing participant numbers, participant satisfaction and financial results.

The Manager Events and Community Development (Joy Gunn) and Masters Games Manager (Vicki Kestila) spoke to the report and responded to questions.

Moved (Cr Andrew Whiley/Cr Steve Walker):

That the Council:

a)     Notes the 2020 New Zealand Masters Games Final Report.

Motion carried (CNL/2020/063)

30        Central City Advisory Group membership

A report from Transport noted that at the 25 May 2020 Council meeting Council reconstituted the Central City Advisory Group (CCAG) to provide feedback throughout the detailed design and business case stages of the George Street upgrade proposals. 

The General Manager Infrastructure Services (Simon Drew) and General Manager City Services (Sandy Graham) spoke to the report and responded to questions.

Moved (Mayor Aaron Hawkins/Cr Jim O'Malley):

That the Council:

a)         Approves the Terms of Reference with the following amendments:

i. The Chair of the Chamber of Commerce Retail Subcommittee be given the power to delegate their membership; and

ii. The Advisory Group be given the power to co-opt members to assist them in their work and

iii. Includes the Chair or Deputy Chair of the Economic Development Committee

             b)        Requests that the Advisory Group extend an invitation to a representative from                each of the following: 

                         -           Local emergency services;

                         -           OUSA & OPSA; 

                         -           Dunedin Youth Council;

             -           Any collective of interested parties upon receipt of their membership list

c)         Requests that a separate Project Delivery Control Group be established, prior to construction starting, to input into the measures proposed to minimise the impact of construction on businesses; monitor their effectiveness; and address any issues that may arise.

             d)        Requests staff to investigate the facilitation of block groups (of owners, retailers              and residents) in key precincts including the Octagon.

The meeting adjourned at 4.36 pm and reconvened at 4.46 pm.

An amendment was moved (Cr Jules Radich/Cr Carmen Houlahan):

a)         Amends the Terms of reference to read “To provide a forum for inclusive engagement, to advise and feedback on the ongoing detailed design of the George St part of the Central City Plan.”  

b)        Amends the Terms of reference to read: That the Mayor would open the first meeting at which point the Chairperson will be elected by the membership.

There was discussion on a proposed amendment.

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

             That the Council:

             Adjourn the meeting for 3 minutes.

             Motion carried

The meeting adjourned at 5.05 pm and reconvened at 5.07 pm.

It was requested that the resolutions be taken separately.

Moved (Cr Jules Radich/Cr Carmen Houlahan):

That the Council:

a)         Amends the Terms of reference to read “To provide a forum for inclusive engagement, to advise and feedback on the ongoing detailed design of the George St part of the Central City Plan.”  

Motion carried (CNL/2020/064) with Cr Marie Laufiso recording her vote against.

Moved (Cr Jules Radich/Cr Carmen Houlahan):

That the Council:

b)        Amends the Terms of reference to read: That the Mayor would open the first meeting at which point the Chairperson will be elected by the membership

Division

The Council voted by division:

For:                  Cr Jules Radich (1).

Against:          Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (13).

Abstained:    Nil

The division was declared LOST by 13 vote to 1

The substantive motion was then put (Mayor Aaron Hawkins/Cr Jim O'Malley):

That the Council:

a)         Approves the Terms of Reference with the following amendments:

i.   The Chair of the Chamber of Commerce Retail Subcommittee be given the power to delegate their membership; and

ii. The Advisory Group be given the power to co-opt members to assist them in their work; and

iii. To provide a forum for inclusive engagement, to advise and feedback on the ongoing detailed design of the George Street part of the Central City plan and

iv. Includes the Chair or Deputy Chair of DCC Economic Development Committee

             b)        Requests that the Advisory Group extend an invitation to a representative from                          each of the following: 

                         -           Local emergency services;

                         -           OUSA & OPSA; 

                         -           Dunedin Youth Council;

             -           Any collective of interested parties upon receipt of their membership list

c)         Requests that a separate Project Delivery Control Group be established, prior to construction starting, to input into the measures proposed to minimise the impact of construction on businesses; monitor their effectiveness; and address any issues that may arise.

d)        Requests staff to investigate the facilitation of block groups (of owners, retailers and residents) in key precincts including the Octagon.

Division

The Council voted by division:

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (13).

Against:          Cr Carmen Houlahan (1).

Abstained:    Nil

The division was declared CARRIED by 13 votes to 1

Motion carried (CNL/2020/065)

31        Proposed Amendments to the Camping Control Bylaw 2015

A report from Parks and Recreation recommended an amendment to the Camping Control Bylaw 2015. The proposed amendment is described in a Statement of Proposal. The Statement of Proposal, draft amended Bylaw, and a public submission form (attached), require Council approval in order for public consultation on the amendments to begin.

The Group Manager Parks and Recreation (Robert West), and Parks and Recreation Planner (Stephen Hogg) spoke to the report and responded to questions on the sites and feedback received from Community Boards. 

Moved (Cr Jim O'Malley/Cr Christine Garey):

That the Council:

a)     Approves the Statement of Proposal, draft amended Camping Control Bylaw and public submission form for public consultation.

Motion carried (CNL/2020/066)

32        Proposed traffic and parking restriction changes - March 2020

A report from Transport sought approval of minor changes and clarifications to parking restrictions.

The Group Manager Transport (Jeanine Benson) and Team Leader Regulatory Management – Transport (Tami Sargeant) spoke to the report and responded to questions.

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

a)         Approves the recommended changes to parking restrictions that are shown in the March 2020 update of the Dunedin City Council's traffic and parking restrictions database, https://tinyurl.com/ParkingMarch2020.

b)        Notes that all parking controls previously approved by Council and not shown as a change on the March 2020 traffic and parking restrictions database remain unchanged.

Motion carried (CNL/2020/067)

33        Regulatory Subcommittee Appointments

A report from Civic noted that Council appointed members to a series of Hearings Panels of the Regulatory Subcommittee to hear submissions and make recommendations to Council on existing and proposed bylaws, including amendments.

The Team Leader Civic (Clare Sullivan) spoke to the report.

It was requested that resolution d) be taken separately.

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Appoints Councillors Andrew Whiley (Chair) Jim O’Malley and Steve Walker to a Hearings Panel of the Regulatory Subcommittee to consider changes, hear submissions and make recommendations to the Council on the Traffic and Parking Bylaw.

b)     Appoints Councillors Andrew Whiley (Chair) Christine Garey, Marie Laufiso and Chris Staynes to a Hearings Panel of the Regulatory Subcommittee to consider changes, hear submissions and make recommendations to the Council on the proposed Trading in Public Places Bylaw.

c)     Appoints Councillor David Benson-Pope (Chair) and Councillors Rachel Elder and Steve Walker to a Hearings Panel of the Regulatory Subcommittee to consider changes, hear submissions and make recommendations to the Council on the Camping Control Bylaw.

e)     Appoints Councillors Andrew Whiley (Chair) Carmen Houlahan, Jules Radich and Lee Vandervis to a Hearings Panel of the Regulatory Subcommittee to consider changes, hear submissions and make recommendations to the Council on the Trade Waste Bylaw.

f)     Appoints Councillors Andrew Whiley (Chair) Sophie Barker and David Benson-Pope to a Hearings Panel of the Regulatory Subcommittee to consider changes, hear submissions and make recommendations to the Council on the proposed Stormwater Quality Bylaw.

Motion carried (CNL/2020/068)

Cr Garey withdrew from discussion and voting on the following resolution.

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

d)     Appoints Councillors Andrew Whiley (Chair) Rachel Elder, Mike Lord and Jim O’Malley to a Hearings Panel of the Regulatory Subcommittee to consider changes, hear submissions and make recommendations to the Council on the Speed Limits Bylaw.

Motion carried (CNL/2020/069)

34        Constitution of District Licensing Committee Membership Selection Subcommittee

Crs David Benson-Pope and Mike Lord withdrew from this item.

A report from Civic requested Council constitute the District Licensing Committee (DLC) Membership Selection Subcommittee and approve the terms of reference for the Subcommittee.

The Team Leader Civic (Clare Sullivan) spoke to the report.

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)     Appoints Councillors Andrew Whiley, Marie Laufiso and Steve Walker to the District Licensing Committee Membership Selection Subcommittee.

b)     Approves the Terms of Reference of the District Licensing Committee Membership Selection Subcommittee.

Motion carried (CNL/2020/070)

35        Submission to ORC - proposed interim $2 flat fares in Dunedin

A report from Transport provided information and sought approval for the Dunedin City Council submission to the Otago Regional Council (ORC) on the proposed implementation of $2 flat fares in Dunedin).

The General Manager Infrastructure Services (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.  It was suggested flat fare of $1.00 for 5 – 18 year olds would be more appropriate than the proposed $1.50 fare. 

Cr Carmen Houlahan left the meeting at 5.58 pm and returned at 6.01 pm.

Moved (Cr Steve Walker/Cr Christine Garey):

That the Council:

a)     Notes an update to the Otago Regional Public Transport Plan review

b)     Notes Otago Regional Council’s proposal to introduce interim $2 flat fares for Dunedin buses August/September – December 2020

c)     Notes the environment for planned Dunedin City Council investment in bus fares has changed due to Covid19 and ORC’s proposed interim fares

d)     Confirms the proposed draft submission to Otago Regional Council.

Motion carried (CNL/2020/071)

36        DCC Submission on the Inquiry Into Student Accommodation

A report from Corporate Policy and Enterprise Dunedin sought approval for the Dunedin City Council submission to the Parliamentary Education and Workforce Committee Inquiry into Student Accommodation.

The Economic Development Programme Manager (Fraser Liggett) and Study Dunedin Co-ordinator (Margo Reid) spoke to the report and responded to questions on the submission.

Cr Barker left the meeting at 6.12 pm and returned at 6.17 pm.

Cr Sophie Barker left the meeting at 6.12 pm and returned at 6.17 pm.

Moved (Cr Andrew Whiley/Cr Marie Laufiso):

That the Council:

a)     Approves the Dunedin City Council submission to the Education and Workforce Committee on the Inquiry into Student Accommodation.

Motion carried (CNL/2020/072)

37        ACKNOWLEDGEMENT OF SERVICE OF DEPARTING CHIEF EXECUTIVE

Mayor Aaron Hawkins expressed sincere appreciation to Dr Sue Bidrose for her contribution as Chief Executive Officer over the past 7 years.  He spoke of her support of Council and leadership for the organisation. 

Mayor Hawkins presented Dr Bidrose with flowers in gratitude and advised that she would be missed and he wished her well in her new role with Ag Research NZ.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a)     Records its sincere appreciation to Dr Sue Bidrose for her leadership and              contribution to the Dunedin City Council.

             Motion carried with acclamation

IN ATTENDANCE

Sandy Graham (General Manager, City Services) and Chris Henderson (Group Manager, Waste and Environmental Solutions)

1.1       Memorial Wall or Berm at East Taieri Cemetery

Margaret Van Zyl tabled and spoke to the meeting regarding the installation of a memorial wall at the East Taieri Cemetery.  Mrs Van Zyl commented that she felt that there would be enough space to accommodate the wall and requested the Board’s support.

Mrs Van Zyl responded to questions from the Board.

1.2       Disc Golf Course