Date: Tuesday 27 October 2020
Time: 10.00
am
Venue: Council
Chamber, Municipal Chambers, The Octagon, Dunedin
Council
OPEN ATTACHMENTS
UNDER SEPARATE COVER
ITEM TABLE
OF CONTENTS PAGE
6.1 Ordinary
Council meeting - 29 September 2020
a Minutes
of Ordinary Council meeting held on 29 September 2020 2
7 Saddle
Hill Community Board - 6 August 2020
a Minutes
of Saddle Hill Community Board held on 6 August 2020 15
8 Strath
Taieri Community Board - 6 August 2020
a Minutes
of Strath Taieri Community Board held on 6 August 2020 20
9 Otago
Peninsula Community Board - 6 August 2020
a Minutes
of Otago Peninsula Community Board held on 6 August 2020 27
10 West
Harbour Community Board - 12 August 2020
a Minutes
of West Harbour Community Board held on 12 August 2020 35
11 Waikouaiti
Coast Community Board - 12 August 2020
a Minutes
of Waikouaiti Coast Community Board held on 12 August 2020 42
Council
MINUTES
Minutes of an ordinary meeting
of the Dunedin City Council held in the Council Chamber, Municipal Chambers,
The Octagon, Dunedin on Tuesday 29 September 2020, commencing at 10.00 am
PRESENT
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Mayor
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Mayor Aaron Hawkins
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Deputy Mayor
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Cr Christine Garey
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Members
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Cr Sophie Barker
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Cr David Benson-Pope
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Cr Rachel Elder
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Cr Doug Hall
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Cr Mike Lord
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Cr Jim O’Malley
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Cr Jules Radich
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Cr Chris Staynes
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Cr Lee Vandervis
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Cr Steve Walker
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Cr Andrew Whiley
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IN ATTENDANCE
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Sandy Graham (Acting Chief
Executive), Simon Drew (General Manager Infrastructure Services), Simon
Pickford (General Manager Community Services), John Christie (Director
Enterprise Dunedin), Robert West (Acting General Manager City Services), Graham
McKerracher (Manager, Council Communications and Marketing), Jinty MacTavish
(Principal Policy Advisor) and Malcolm Anderson (City Marketing Manager)
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Governance Support Officer Lynne
Adamson
1 Opening
Ven. Geshe Dhonye of the Dhargyey Buddhist Centre opened the
meeting with a prayer.
2 Public
Forum
2.1 Scott
Weatherall – Saddle Hill Community Board – Smooth Hill Landfill
The Chair of the Saddle Hill
Community Board (Scott Weatherall), addressed the Council on the opposition
from the local community and Board for the proposed Smooth Hill Landfill and
requested that Council withdraw the resource consent application to the Otago
Regional Council for the proposed landfill near Brighton.
Mr Weatherall requested that
Council undertake a two to three year commitment to send waste outside Dunedin
city limits and explained that it would enable further investigation on the
future of disposal, recycling and reuse of waste and the identification of the
most appropriate site for the new landfill.
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3 Apologies
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Moved (Mayor Aaron Hawkins/Cr
Christine Garey):
That the
Council:
Accepts the
apologies from Crs Carmen Houlahan and Marie Laufiso.
Motion
carried
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4 Confirmation
of agenda
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Moved (Mayor Aaron Hawkins/Cr Christine Garey):
That the Council:
Confirms the agenda with
the following addition or alteration:
In regards to standing order
21.1, that standing order 21.4 Option C be adopted in relation to moving and
seconding and speaking to amendments.
Motion carried
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5 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
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Moved (Mayor Aaron Hawkins/Cr Christine Garey):
That the Council:
a) Notes the
Elected Members' Interest Register; and
b) Confirms
the proposed management plan for Elected Members' Interests.
c) Notes
the proposed management plan for the Executive Leadership Team’s Interests.
Motion
carried
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6 Confirmation
of Minutes
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6.1 Ordinary
Council meeting - 25 August 2020
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Moved (Mayor Aaron Hawkins/Cr Chris Staynes):
That the Council:
Confirms the public part of the minutes of the Ordinary
Council meeting held on 25 August 2020 as a correct record.
Motion carried
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6.2 Ordinary
Council meeting - 14 September 2020
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Moved (Mayor Aaron Hawkins/Cr Chris Staynes):
That the Council:
Confirms the public part of the minutes of the Ordinary
Council meeting held on 14 September 2020 as a correct record.
Motion carried
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7 Minutes
of Committees
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7 Economic
Development Committee - 31 August 2020
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Moved (Cr Chris Staynes/Cr Andrew Whiley):
That the Council:
a) Notes Part
A items (6 and 7) and public forum of the minutes of the Economic Development Committee meeting held on 31
August 2020.
b) Approves the
following Part B item of the minutes of the Economic Development
Committee meeting held on 31 August 2020:
Item
5 Terms of Reference for the Grow Dunedin Partnership.
Motion carried
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8 Finance
and Council Controlled Organisations Committee - 31 August 2020
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Moved (Cr Mike Lord/Cr Doug Hall):
That the Council:
Notes the minutes of the Finance
and Council Controlled Organisations Committee meeting held on 31 August 2020
Motion carried
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9 Audit
and Risk Subcommittee - 2 July 2020
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Moved (Cr Mike Lord/Cr Doug Hall):
That the Council:
a) Notes the
minutes of the Audit and Risk
Subcommittee meeting held on 02 July 2020
b) Takes Part
C items of the minutes of the Audit and Risk Subcommittee held on Thursday, 2
July 2020, in the non-public part of the meeting.
Motion carried
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Reports
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10 Council
Meeting - 17 September 2020
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Moved (Mayor Aaron Hawkins/Cr Christine Garey):
That the Council:
Confirms the public
part of the minutes of the Council meeting held on 17 September 2020 as a
correct record.
Motion carried
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11 Council
Forward Work Programme
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A report from Civic provided
the updated forward work programme for the 2020-2021 year.
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Moved (Cr Mike Lord/Cr Rachel Elder):
That the Council:
Notes the updated Council forward work programme.
Motion
carried
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12 Actions
From Resolutions of Council Meetings
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A report from Civic showed
progress on implementing resolutions made at Council meetings.
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Moved (Cr Rachel Elder/Cr Chris Staynes):
That the Council:
Notes the open
and completed actions from resolutions of Council meetings.
Motion carried
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13 Update
on the Zero Carbon work programme, and Zero Carbon 2030 Alliance concept
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A report from Civic provided
an update on the Dunedin City Council’s (DCC’s) Zero Carbon work
programme, relating to climate change mitigation.
The Acting General Manager
City Services (Robert West) and Principal Policy Advisor (Jinty MacTavish)
spoke to the report and responded to questions on the Zero Carbon work
programme and 2030 Alliance Concept.
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Moved (Cr Steve Walker/Cr Christine
Garey):
That the Council:
a) Notes the
Zero Carbon work programme update, including the updated emissions profile
for Dunedin city
b) Approves in
principle the concept of establishing a ‘Zero Carbon 2030
Alliance’ to take a partnership approach to city-wide emissions
reduction, with Kāti Huirapa Rūnaka ki Puketeraki, Ōtākou
Runaka, Otago Regional Council, Southern District Health Board, University of
Otago and Otago Polytechnic to be approached as potential founding members,
and
c) Notes
that the Terms of Reference would be developed with potential founding
members and a final draft reported back to Council.
Division
The Council voted by division:
For: Crs
Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall,
Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew
Whiley and Mayor Aaron Hawkins (12).
Against: Cr
Lee Vandervis (1).
Abstained: Nil
The division was declared CARRIED by 12 votes to 1
Motion
carried (CNL/2020/071)
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14 Sustainability
framework options
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A report from Civic noted
that the Dunedin City Council’s (DCC’s) Strategic Framework was
underpinned by the guiding principles of the Treaty of Waitangi and
Sustainability. A clearer representation of those guiding principles were
being explored as a first step in further development of the Strategic
Framework.
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The Acting General Manager City Services (Robert West) and
Principal Policy Advisor (Jinty MacTavish) spoke to the report and responded
to questions.
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Moved (Cr Steve Walker/Cr Christine Garey):
That the Council:
a) Considers
the sustainability frameworks set out in the report, and
b) Approves
development of the City Portrait framework for development and
adaptation.
Division
The
Council voted by division:
For: Crs
Sophie Barker, David Benson-Pope, Christine Garey, Doug Hall, Mike Lord, Jim
O'Malley, Chris Staynes, Steve Walker and Mayor Aaron Hawkins (9).
Against: Crs
Rachel Elder, Jules Radich, Lee Vandervis and Andrew Whiley (4).
Abstained: Nil
The division was declared CARRIED by 9
votes to 4
Motion
carried (CNL/2020/072)
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It was moved Mayor Aaron Hawkins/Cr Chris Staynes
That the Council:
Adjourns the meeting.
Motion carried
The meeting adjourned at 12.11 pm and reconvened at 12.47
pm.
Cr Doug Hall entered the meeting at 12.49 pm.
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15 Electric
Vehicle Fast Charger - Middlemarch
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A report from Civic sought approval
from Council to grant ChargeNet NZ Limited (ChargeNet) a licence to occupy
Council-owned land in Middlemarch, to enable the installation, maintenance
and operation of an electric vehicle (EV) fast charging station.
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The Acting General Manager City Services (Robert West) and
Principal Policy Advisor (Jinty MacTavish) spoke to the report and responded
to questions.
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Moved (Cr Lee Vandervis/Cr David Benson-Pope):
That the Council:
a) Approves
granting a licence to occupy for ChargeNet NZ Limited to install, operate
and maintain an electric vehicle fast charging station on Council-owned land
in Middlemarch.
Division
The Council voted by division:
For: Crs
Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall,
Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve
Walker and Mayor Aaron Hawkins (12).
Against: Cr
Andrew Whiley (1).
Abstained: Nil
The division was declared CARRIED by 12 votes to 1
Motion
carried (CNL/2020/073)
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16 Representation
Review
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A report from Civic noted
that the Local Electoral Act 2001 (the Act) required local authorities
to review its representation arrangements every six years. The Dunedin
City Council had last considered its arrangements in 2015, therefore, it was
required to conduct a representation review in 2021. The report asks
Council to determine how it wishes to carry out the review.
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The Acting Chief Executive Officer (Sandy Graham) spoke to
the report and responded to questions.
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Moved (Cr David Benson-Pope/Cr
Steve Walker):
That the Council:
a) Notes that
a Representation Review would be carried out during this triennium.
b) Agrees
to establish an independent review panel to conduct a review of the
Council’s representation arrangements.
Motion
carried (CNL/2020/074)
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17 Appointment
of the Audit and Risk Subcommittee Independent Member
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A report from Civic sought approval to commence the appointment
process for a new Independent member of the Audit and Risk Subcommittee.
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The Acting Chief Executive Officer (Sandy Graham) spoke to
the report and responded to questions.
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Moved (Cr Andrew
Whiley/Cr Chris Staynes):
That the
Council:
a) Approves the appointment process outlined in the report.
b) Agrees that the appointment panel would consist of the
Chairperson and Deputy Chairperson of the Audit and Risk Subcommittee, the
Mayor or his nominee, and the Acting Chief Executive Officer/Chief Executive
Officer.
c) Notes that the appointment panel would
make a recommendation to Council on the appointment of a new Audit and Risk Subcommittee
independent member and Chair.
Motion
carried (CNL/2020/075)
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18 DCC
submission on the Future of Tourism
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A report
from Enterprise Dunedin sought approval of a submission to the Ministry of Business, Innovation and Employment (MBIE) on the Tourism Futures consultation.
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The Director Enterprise Dunedin (John Christie) and City
Marketing Manager (Malcolm Anderson) spoke to the report and responded to
questions on the submission.
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Moved (Cr Andrew Whiley/Cr Jim O'Malley):
That the Council:
Approves
the draft Dunedin City Council submission to the Ministry of Business,
Innovation and Employment on the future of tourism.
Motion
carried (CNL/2020/076)
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19 Draft
DCC submission on Building for Climate Change
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A report from Civic sought approval of a submission to the Ministry of Business, Innovation and Employment (MBIE) on the proposals for Building for Climate Change: Transforming
operational efficiency and reducing whole-of-life embodied carbon.
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The Acting General Manager City Services (Robert West) and
Principal Policy Advisor (Jinty MacTavish) spoke to the report and responded
to questions.
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Moved (Cr David Benson-Pope/Cr Christine Garey):
That the Council:
a) Approves the draft Dunedin City
Council submission to the Ministry of Business,
Innovation and Employment on proposals for the Building for Climate Change Programme.
Motion
carried (CNL/2020/077)
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20 Further
submissions on Otago Regional Council Omnibus and Water Permits plan changes
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A report from 3 Waters noted
that on 7 August 2020 Council had submitted on the Otago Regional
Council’s (ORC) Omnibus and Water Permits plan changes.
On 18
September 2020 the Environmental Protection Agency (EPA) notified a summary
of submissions received and provided an opportunity for further submissions
to be made. The report sought approval and noted that the submissions
would be circulated to Councillors for comment prior to authorisation by the
Mayor, before the deadline of 2 October 2020.
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The General Manager Infrastructure Services (Simon Drew)
spoke to the report and responded to questions.
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Moved (Cr Rachel Elder/Cr Doug
Hall):
That the Council:
a) Approves the
development of further submissions to the Environmental Protection Authority
on Otago Regional Council’s Omnibus Plan Change and Water Permits Plan
Change.
b) Authorises
the Mayor to approve the further submissions.
Motion
carried (CNL/2020/078)
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21 Elected
Member Remuneration for 2020/21
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A report from
Civic advised that the Remuneration Authority (the Authority) had issued a
determination setting the remuneration for local government elected members
for the 2020/21 year. The report provided notification of the
determination.
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The Acting Chief Executive Officer (Sandy Graham) spoke to
the report and responded to questions.
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Moved (Cr Mike Lord/Cr Steve
Walker):
That the Council:
a) Notes
the Local Government Members (2020/21) Determination 2020/21.
Motion carried
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Resolution
to exclude the public
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Moved (Mayor Aaron Hawkins/Cr Christine Garey):
That the Council:
Pursuant
to the provisions of the Local Government Official Information and Meetings
Act 1987, exclude the public from the following part of the proceedings of
this meeting namely:
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General
subject of the matter to be considered
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Reasons
for passing this resolution in relation to each matter
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Ground(s) under
section 48(1) for the passing of this resolution
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Reason for
Confidentiality
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C1
Ordinary Council meeting - 25 August 2020 - Public Excluded
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S7(2)(g)
The
withholding of the information is necessary to maintain legal professional
privilege.
S7(2)(h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
S7(2)(a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
S6(a)
The
making available of the information would be likely to prejudice the
maintenance of the law, including the prevention, investigation, and
detection of offences and the right to a fair trial.
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.
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C2
Ordinary Council meeting - 14 September 2020 - Public Excluded
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S7(2)(a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
S7(2)(g)
The
withholding of the information is necessary to maintain legal professional
privilege.
S7(2)(h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
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.
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C3
Audit and Risk Subcommittee - 2 July 2020 - Public Excluded
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S6(b)
The
making available of the information would be likely to endanger the safety
of a person.S7(2)(a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
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.
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C4
Confidential Council Forward Work Programme
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S7(2)(h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
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S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C5
Confidential Council Actions from Resolutions at Council Meetings
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S6(a)
The
making available of the information would be likely to prejudice the
maintenance of the law, including the prevention, investigation, and
detection of offences and the right to a fair trial.
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S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 6.
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This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public are as shown above after each item.
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The meeting moved into confidential at 1.39 pm and concluded
at 2.15 pm.
..............................................
MAYOR
Saddle Hill Community Board
MINUTES
Minutes of an ordinary
meeting of the Saddle Hill Community Board held in the Sunnyvale Sports
Complex, Sunnyvale, Dunedin on Thursday 06 August 2020, commencing at 1.00 pm
PRESENT
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Chairperson
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Scott Weatherall
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Deputy Chairperson
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Paul Weir
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Members
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Christina McBratney
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Keith McFadyen
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John Moyle
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Cr Jules Radich
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Leanne Stenhouse
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IN ATTENDANCE
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David Bainbridge-Zafar, Group
Manager Property and Paul Allen (Emergency Management Officer)
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Governance Support Officer Lynne
Adamson
1 Public
Forum
There was no Public
Forum.
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2 Apologies
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There were no apologies.
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3 Confirmation
of agenda
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Moved (Scott Weatherall/Christina McBratney):
That the Board:
Confirms the agenda
without addition or alteration.
Motion carried
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4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
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Moved (Scott Weatherall/Christina McBratney):
That the Board:
a) Notes the
Elected Members' Interest Register; and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion carried
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5 Confirmation
of Minutes
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5.1 Saddle
Hill Community Board meeting - 18 June 2020
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Moved (Scott Weatherall/Paul Weir):
That the Board:
Confirms the public part of the minutes of the Saddle
Hill Community Board meeting held on 18 June 2020 as a correct record.
Motion carried
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Reports
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6 Civil
Defence
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Paul Allen (Emergency
Management Officer) provided an update on the Community Guide to Emergencies
Saddle Hill – Green Island including distribution of the brochures.
Mr Allen provided an update on recent events
including the COVID-19 community response. He commented that the need
to plan for concurrent occurrences in emergencies had been highlighted
when the storm surge at Brighton occurred during the COVID lockdown.
Mr Allen advised that Civil Defence would be at the
Green Island Market Day and advised that Sunnyvale Sports Centre had become
the civil defence base for the area.
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Part
A Reports
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7 Governance
Support Officer's Report
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A report from Civic informed
the Saddle Hill Community Board of activities relevant to the Board’s
area.
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Moved (Scott Weatherall/Paul Weir):
That the Board:
a) Notes the
Governance Support Officer’s Report.
b) Agrees to
submit to the DCC Proposed Speed Limit Bylaw – Amendment 11 and agrees
that the Board delegate authority to Keith McFadyen and Leanne Stenhouse to
finalise the submission.
c) Agrees to
submit to the Play Space Strategic Plan Survey and agrees that the Board
delegate Christina McBratney to complete the survey.
Motion
carried (SHCB/2020/009)
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8 Board
Updates
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Board members provided
updates on activities undertaken on behalf of the Board or items of interest
including:
- Keep
Dunedin Beautiful – Trees for Families will be held on Sunday 6
September 2020, members of the public can purchase a tree in remembrance of a
loved one.
- Clean
up week would be held on 7 – 12 September 2020. This would be
promoted on social media and through the schools. The Keep Dunedin
Beautiful Awards would be held on Tuesday 1 September 2020.
- Coastal
Dune Regeneration Programme
- Community
Response Plan
- Kaikorai
Estuary Car Park
- Chain
Hills Cycle Tunnel – a feasibility study was due to be started.
- Scroggs
Hill Road – an informal survey of residents on Scroggs Hill Road speed
issues had resulted in a preference for signage, electronic boards and more
police presence and not the installation of speed bumps. This
information would be forwarded to staff.
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Moved (Scott Weatherall/Paul Weir):
That the Board:
Notes the Board updates.
Motion carried
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9 Smooth
Hill
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The Group Manager Waste and
Environmental Solutions (Chris Henderson) provided an update on Smooth Hill
and the Resource Consent process in response to a query from the Board.
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It was noted that Mr Henderson would attend the next Board
meeting.
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10 Chairperson's
Report
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The
Chairperson (Scott Weatherall) provided an update on items of interest to the
Board which included:
· Smooth
Hill – Mr Weatherall commented that there had been considerable
community feedback on the topic and that this was significant for the
Board. Thanks were extended to the Brighton public; Councillors and
staff for their attendance at a recent public meeting.
· Annual
Plan submission
· Transport
– the Chair expressed thanks to the transportation team for the work
undertaken in the Board area which included pot holes, school signage and the
footpath on Blackhead Road.
· Parks
– the Chair thanked the Parks team for recent work which included the
reinstatement of the Travis Memorial Stairs following recent storm damage;
trimming of vegetation and playground resurfacing at Brighton.
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Moved (Keith McFadyen/Cr Jules Radich):
That the Board:
Notes the Chairperson’s Report.
Motion carried
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11 Councillor
Update
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Councillor Jules Radich provided an
update on items of interest which included:
· Substantial
progress on several Saddle Hill Community Board initiatives including the
beach access at the Travis Memorial; safety signs; pot holes and the Kaikorai
Estuary carpark.
· Tunnel
Beach walkway for inclusion in the Long Term Plan.
· George
Street design work.
· Wingatui
to Waihola Cycle Trail.
· Dunedin
Railways
· Urban
Planning
· Smooth
Hill
· Kaikorai
Stream
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Moved (Cr Jules Radich/Scott Weatherall):
That the Board:
Notes the update from Cr Radich.
Motion
carried
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12 Items
for Consideration by the Chair
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The Board would like
the following updates for the next meeting:
· Brighton Road
Laybys
· Waldronville to
Ocean View Walkway
It was noted that Mr
McFadyen may be an apology for lateness at the next meeting.
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The meeting concluded at 2.30 pm.
..............................................
CHAIRPERSON
Strath Taieri Community Board
MINUTES
Minutes of an ordinary
meeting of the Strath Taieri Community Board held in the Strath Taieri
Community Centre, Middlemarch on Thursday 6 August 2020, commencing at 2.00 pm
PRESENT
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Chairperson
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Barry Williams
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Deputy Chairperson
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Mark O'Neill
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Members
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Leeann McLew
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David Frew
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Robin Thomas
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IN ATTENDANCE
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Tom Dyer (Group Manager 3
Waters)
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Governance Support Officer Jennifer
Lapham
1 Public
Forum
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1.1 Public
Forum – Otago Neighbourhood Support
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|
Allan Lynch, Middlemarch Police, spoke to the Board
regarding the funding application from Otago Neighbourhood Support. He
advised that they were seeking funding to install signage, to deter poachers
and trespassers on rural properties and forestry around the district.
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1.2 Public
Forum - Strath Taieri Historical Society
|
|
The Chairperson, Barry Williams, withdrew from this
item.
Irene Ramsay spoke on the funding application from the
Strath Taieri Historical Society. She advised that the building is getting
flooded due to poor drainage and old guttering. They are seeking
funding to replace the guttering and build new drainage on the east side of
the building.
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1.3 Public
Forum - March Creek
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Norma Emerson spoke to the Board regarding March Creek.
She advised that her restaurant had been flooded during a heavy rain
event. Mrs Emerson advised that the Otago Regional Council had started
clearing March Creek however Fish and Game requested them to stop until after
spawning season. She is concerned that one stretch of the creek had not
been cleaned and in a heavy rain would flood again.
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1.4 Public
Forum - Strath Taieri Heritage Park
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|
Jacquie Lucas-Prattley and Richard Emerson spoke to the
funding application from the Strath Taieri Heritage Park to get the project
infrastructure underway. They advised that the heritage park would be a
destination stop on the inland coastal route showcasing Otago Farming heritage.
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2 Apologies
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Apologies were received from
Blair Dale and Cr Mike Lord.
|
|
Moved (David Frew/Mark O'Neill):
That the Board:
Accepts the apologies
from Blair Dale and Cr Mike Lord.
Motion
Carried
|
|
3 Confirmation
of agenda
|
|
|
Moved (David Frew/Mark O'Neill):
That the Board:
Confirms the agenda
without addition or alteration
Motion
carried
|
4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
Robin Thomas advised that he was a
foundation member of the Strath Taieri Heritage Park and he would withdrew from
the discussion on the funding application from the Society.
Barry Williams advised that he
would withdrew from discussion on the funding application from the Strath
Taieri Historical Society.
|
|
Moved (David Frew/Leeann McLew):
That the Board:
a) Amends,
the Elected Members' Interest Register; and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion
carried (STCB/2020/028)
|
5 Confirmation
of Minutes
|
5.1 Strath
Taieri Community Board meeting - 18 June 2020
|
|
|
Moved (Robin Thomas/Mark O'Neill):
That the Board:
Confirms the public
part of the minutes of the Strath Taieri Community Board meeting held on 18
June 2020 as a correct record.
Motion
carried
|
Part
A Reports
|
6 Project
Fund Applications and Report Back
|
|
|
Consideration was given to the funding
applications and the report back from Project Steam. It was agreed to
take the items separately.
|
|
|
Discussion took place on the application from Otago
Neighbourhood Support.
|
|
|
Moved (Barry Williams/Robin Thomas):
That the Board:
a) Approves the
funding of $1,000.00 for Otago Neighbourhood Support towards the installation
of signage.
Motion
carried (STCB/2020/029)
|
|
|
Discussion took place on the funding application from the
Strath Taieri Heritage Park, regarding the purpose of the funding.
Members commented that they did not want any funding to be used for the
purpose of travel, coffees, phone calls etc.
Robin Thomas withdrew from the discussion on this item.
|
|
|
Moved (Mark O'Neill/David Frew):
That the Board:
b) Approves funding
of $2,000.00 for Strath Taieri Heritage Park towards the setting up of
the Trust or the development of a website.
Motion
carried (STCB/2020/030)
|
|
|
Consideration was given to the funding application from
the Strath Taieri Historical Society for founding towards the replacement of
roof guttering.
The Chairperson, Barry Williams withdrew from discussion
on this item.
|
|
|
Moved (Robin Thomas/David Frew):
That the Board:
c) Approves
funding of $5,000.00 for Strath Taieri Historical Society towards the
replacement of roof guttering.
Motion
carried (STCB/2020/031)
|
|
|
|
|
|
Moved (Ms Leeann McLew/Member David Frew):
That the Board:
d) Notes the
report back from Project Steam.
Motion
carried (STCB/2020/032)
|
|
|
|
|
7 Community
Plan
|
|
|
Discussion took place on the draft community plan with a
number of amendments being made.
|
|
|
Moved (Mark O'Neill/David Frew):
That the Board:
a) Approves
the Strath Taieri Community Board Community Plan.
Motion
carried (STCB/2020/033)
|
|
8 Governance
Support Officers Report
|
|
|
In a report the Governance
Support Officer provided an update on matters of interest including:
· Project
Fund
· Speed
Limit Bylaw
· Camping
Control Bylaw
|
|
|
Moved (Robin Thomas/David Frew):
That the Board:
a) Notes the
Governance Support Officers Report.
Motion carried
|
|
9 Chairperson's
Report
|
|
|
The Chairperson provided an
update on matters of interest including:
· March Creek Cleaning
– it was noted that to avoid future flooding of the Township it was
important that March Creek be cleaned on a regular basis.
|
|
|
Moved (Barry Williams/Leeann McLew):
That the Board:
a) Writes to
the Otago Regional Council asking the reason for stopping the cleaning of
March Creek, when the work would be started and completed, the fish life in
the creek, and a map of the extent of the cleaning.
Motion
carried (STCB/2020/034)
|
|
|
· General Maintenance
– the trees in Cardigan Street are starting to touch the power lines
and should be trimmed, the ditch near Sutton on State Highway 87 needs to be
cleaned because it tends the flood the road.
· Sheep
Wash Creek – Requested that the board be advised when the work
was signed off.
· Dunedin
Rail – Concern was raised regarding the recent story in the Otago Daily
Times that the assets were to be sold, despite assurances to the community
that the Taieri Gorge Train was being mothballed and any change would be
discussed with the Community.
|
|
|
Moved (Barry Williams/Robin Thomas):
That the Board:
a) Requests that
the Council consult with the Community Board prior to any decision being made
in regards to the future of Dunedin Rail.
Motion
carried (STCB/2020/035)
|
|
|
· Middlemarch Website
– Concern was raised regarding the website which states that the
Community Board is responsible for the site. The current administrator
of the site was working with other members of the community to upgrade the
site.
|
|
|
Moved (Robin Thomas/Leeann McLew):
That the Board:
a) Requests that
the Administrator removes the reference to the Community Board, on the
website.
Motion
carried (STCB/2020/036)
|
|
|
|
|
10 Notification
of Items for Consideration by the Chairperson
|
|
|
There were no items notified.
|
|
|
|
The meeting concluded at 3.37 pm.
..............................................
C H A I R P E R S O N
Otago Peninsula Community Board
MINUTES
Minutes of an ordinary
meeting of the Otago Peninsula Community Board held in the Portobello Bowling
Club, Sherwood Street, Portobello on Thursday 06 August 2020, commencing at
10:00am
PRESENT
|
Chairperson
|
Paul Pope
|
|
|
Deputy Chairperson
|
Hoani Langsbury
|
|
|
Members
|
Lox Kellas
|
Graham McArthur
|
|
|
Cheryl Neill
|
Edna Stevenson
|
|
|
Cr Andrew Whiley
|
|
|
IN ATTENDANCE
|
Jeanine Benson, Group Manager Transport;
Andrea Farminer, Heritage Advisor; Richard Ewans, Biodiversity Advisor; Kim
Everett, Engagement and Communications Advisor – Major Project,
Transport Group.
|
Senior Officer Chris
Henderson, Group Manager Waste and Environmental Solutions
Governance Support Officer Lauren
McDonald
1 Opening
Paul Pope opened the meeting with a reflection on the
ongoing impact of Covid-19 on New Zealand and particularly for the State of
Victoria, Australia.
2 Public
Forum
|
2.1 Public Forum -
NZ Sea Lion Trust update
|
|
Joydana
White provided an update on the completed NZ Sea Lion Trust oral history
project “Mum and Matriarch”. She advised that the project
provided a unique record of the history of sea lions on the peninsula and a
reflection of how ecology was thought of 30-40 years ago. She thanked
the Board for their funding support to the project.
|
|
2.2 Public Forum -
Fulton Hogan
|
|
Joe
Connolly provided an update on the previous six weeks of the Peninsula
Connection Project work. He advised that the connection project for section
SP8 had received the Civil Contractors NZ Otago Branch Hynds Construction
Award 2020 for best project over $5 million.
Jeanine
Benson, General Manager Transport introduced herself to the Board and gave a
brief overview of the role.
Kim
Everett the Engagement and Communications Advisor – Major Project,
Transport Group spoke about the Opening Day for the Vauxhaull to the Cove
section of the Peninsula Connection Project to be held on Sunday 6 September
2020.
|
|
2.3 Public
Forum – Pump track, Portobello Domain
|
|
Stacy
Kokua-Butcher and Dan Parker spoke to the Board about the development of a
pump track for Portobello and sought the support of the Board and partnership
in progressing the project. They outlined the design plans, community
consultation and funding raising underway for the project. The intent
was for the pump track to be a destination facility on the peninsula
accessible for all abilities and age groups.
The
Board agreed for a letter of support for the project to be provided and for
the pump track project to the added to the community plan.
|
|
|
|
Moved (Chairperson Paul Pope/Member Lox Kellas):
That the Board:
Extends
the public forum.
Motion
carried
|
|
2.4 Public
Forum – Save the Otago Peninsula Inc (STOP)
|
|
Moira
Parker spoke to the funding application by STOP to be considered by the
Board at the meeting and outlined their background as professional
ecologists. She provided an overview of the work undertaken by the group to
control pest plants and protect native plants on the Otago Peninsula.
|
|
|
3 Apologies
|
|
There were no apologies.
|
|
4 Confirmation
of agenda
|
|
|
A late item was received for a funding application by the
Peninsula Lions Club.
|
|
|
Moved (Chairperson Paul Pope/Deputy Chairperson Hoani
Langsbury):
That the Board:
Confirms the agenda with
the following addition:
Otago Peninsula Lions Club
funding application
Motion
carried (OPCB/2020/033)
|
5 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
|
|
Moved (Chairperson Paul Pope/Member Cheryl Neill):
That the Board:
a) Notes if
necessary, the Elected Members' Interest Register; and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion
carried (OPCB/2020/034)
|
6 Confirmation
of Minutes
|
6.1 Otago
Peninsula Community Board meeting - 18 June 2020
|
|
|
Moved (Chairperson Paul Pope/Member Graham McArthur):
That the Board:
Confirms the public part of the minutes of the Otago
Peninsula Community Board meeting held on 18 June 2020 as a correct record.
Motion
carried (OPCB/2020/035)
|
Part
A Reports
|
7 Dunedin
Heritage Trust and Biodiversity Funds
|
|
|
Andrea Farminer, DCC Heritage Advisor and Richard Ewans,
DCC Biodiversity Advisor spoke to the Board about the grant funds available
from the respective funds and outlined the eligibility, application process
and the online resource information.
The Board requested that Peter McGrouther, DCC Asset
programme and Project Manager provide an update to the Board on the Tomahawk
Gun Emplacement.
|
|
8 Governance
Support Officer's Report
|
|
|
A report from Civic provided
information on activities relevant to the Board area including:
· Project Fund -
confirmed balance of $13,704.15 as at 1 July 2020.
· Proposed Speed
Limits Bylaw Amendment 11 – Cr Whiley sat back from the item.
Paul Pope advised (as Chairperson) he would arrange for Board members to meet
and discuss a submission to the bylaw amendment ahead of the closing date of
20 August 2020.
· Freedom Camping
– Paul Pope confirmed that as Chairperson he would prepare a
Board submission to the Camping Control Bylaw 2015 to reinforce the concerns
for freedom camping across the peninsula.
|
|
|
Moved (Chairperson Paul Pope/Deputy Chairperson Hoani
Langsbury):
That the Board:
a) Notes the
Governance Support Officer’s Report
Motion
carried (OPCB/2020/036)
|
|
9 Community
Plan 2020-2021
|
|
|
The working draft of the
Otago Peninsula Community Plan 2020-2021 was discussed and considered for
adoption.
Paul Pope advised that the Board’s 2020-2021
Community Plan still had some minor additions and amendments to be made.
|
|
|
|
|
|
Moved (Chairperson Paul Pope/Member Edna Stevenson):
That the Board:
a) Approves
the Otago Peninsula Community Board Community Plan.
b) That the
Community Plan be a standard report item on the Community Board’s
agenda as a living document.
Motion
carried (OPCB/2020/037)
|
|
10 Funding
Applications
|
|
|
Three
funding applications were considered for funding
1. A
funding application from the Save the Otago Peninsula Inc (STOP) for $1,734
for to assist with project work for the control of pest plants on the Otago
Peninsula.
2 A
funding application from OpenArts Inc (Otago Peninsula Artists) for $850.00
to assist with an Art exhibition to be held at the OAS Galleries in the
Railway Station, between 4-20 September.
3 A
late funding application from Otago Peninsula Lions Club for the amount of
$375.00 for a replacement defibrillator battery charge pack.
The balance of project funds available
to the Board (as at 6 August 2020) was noted as $13,704.15.
|
|
|
Hoani Langsbury sat back from discussion and abstained
from voting for the funding application from STOP, due to a conflict of
interest.
|
|
|
Moved (Member Lox Kellas/Member Graham McArthur):
That the Board:
a) Approves the
funding application from Save the Otago Peninsula Inc (STOP) for the amount
of $1734.00 to assist with project work for the control of pest plants on the
Otago Peninsula.
b) Approves the
funding application from OpenArt Inc (Otago Peninsula Artists) for the amount
of $500.00 in support of the Otago Peninsula Artists exhibition
“Let’s Talk Peninsula” and “With Love from the
Peninsula”
c) Approves the funding application from Otago Peninsula Lions
Club for the amount of $375.00 for a defibrillator battery charge pack.
Motion
carried (OPCB/2020/038)
|
|
11 Board
Updates
|
|
|
Board members provided
updates on activities including:
Keep Dunedin Beautiful
– Graham McArthur advised:
· 17th
annual Trees for Families to take place on Father’s Day (6 September
2020), registrations closed 16 August 2020.
· Keep Dunedin
Beautiful Awards, nomination deadline 9 August 2020. Board members
confirmed their support for Peter Trevathan to be nominated for his work with
the Harington Point Gun Emplacement.
· “Clean
up” week 7-13 November to be promoted on the Board’s Facebook
page.
· Mural for the
Portobello Boatshed – in collaboration with the Community Board,
consultation to be undertaken with the community on what form the mural
should take.
Hoani Langsbury left the
meeting at 11:33am.
Rural Roads – Lox Kellas advised that
corrugation on the Back Bay roads needed addressing.
Community Meetings - no meetings advised.
|
|
|
Edna Stevenson
· Te Rauone Reserve
development proceeding with Fulton Hogan for the carpark, funding provided
for fencing to be placed on the edge of the reserve with private
landowner. Plants for the site have been pre-ordered for planting in
2021.
· Wellers Rock
– agreement has been received to lease a portion of the Trust land for
boat trailer carparking.
· Macandrew Bay
– a request has been received for shade sails in the playground
area. Edna will follow up with matter with the Residents Association
first for funding for the shades.
1
2
Cheryl Neill
· Will request
that the Transport Team provide children safety signs be placed in the
Harwood area due to speed concerns.
· Harwood Hall
Committee has become an incorporated society.
· Will place an
operational request with DCC for the mowing of the berm between Weir Road and
Tidewater Drive.
|
|
|
Moved (Chairperson Paul Pope/Cr
Andrew Whiley):
That the Board:
a) Notes the
Board Updates.
Motion
carried (OPCB/2020/039)
|
|
12 Councillor's
Update
|
|
|
Cr Whiley advised the focus of the Council for the recent meeting
rounds had been the adoption of the 2020/2021 Annual Plan and six-monthly
reporting on council activities. He advised that consultation was
ongoing on bylaws with hearings scheduled from September through December
2020 for: Traffic and Parking Bylaw; Trading in Public Places Bylaw
(including mobile trading); Camping Control Bylaw 2015; Speed Limits Bylaw
– Amendment 11; Trade Waste Bylaw and Stormwater Quality Bylaw.
He advised he had attended the Smaills Tomahawk Beach Care
Trust meeting.
|
|
|
Moved (Chairperson Paul Pope/Member Edna Stevenson):
That the Board:
a) Notes the
report from Cr Whiley.
Motion
carried (OPCB/2020/040)
|
|
13 Chairperson's
Report
|
|
|
The Chairperson provided an update,
including:
· Camp Street
intersection – As part of the subdivision development, work is required
on the Portobello Road and Camp Street intersection to ensure a better option
for traffic on and off the roadway. Kim Everett, Engagement and
Communications Advisor – Major Project, Transport Group has been
working on this for conditions for this.
· Hoopers Inlet
– protecting sealions signage. Ongoing discussions taking place
for permanent fencing at the site along with other options.
· Peninsula
Tourism Forum to be held on Tuesday, 1 September at the Portobello Bowling
Club Rooms from 10:00am to 1:00pm with Board members requested to attend.
· Access to and
from cycle/footpath – a slight change to bollard placement has been
made from 300mm to 1 metre spacing to improve the angle of access to the
pathway from the road.
· Broad Bay
– A meeting was held on Sunday 2 August to discuss wider community
issues, including: peninsula connection project, bus stops.
· Closing of
beaches - A general discussion was held as a result of comments in the ODT on
the closing of beaches for penguin breeding.
Paul Pope
advised that there was a range of things to be discussed with community and
the Board on potential closures, enforcement, staff resource required to
monitor any beach closures and the rationale around breeding research programme
together with the need to identify what beaches were impacted for the penguin
breeding programme.
|
|
|
A letter of support was requested by Graeme McArthur from
the Otago Peninsula Community Board for the “Signs of the Sea”
research proposal for the Lottery Environment and Heritage funding
application to the. Information on the research proposal was tabled at the
meeting.
A signed letter of support from the Chairperson on behalf
of the Board was provided at the meeting for inclusion with the funding
application.
|
|
|
Moved (Chairperson Paul Pope/Member Edna Stevenson):
That the Board:
a) Notes the
update from the Chairperson.
Motion
carried (OPCB/2020/041)
|
|
14 items
for consideration by the chairperson
|
There were no items for consideration by the Chairperson
advised.
The meeting concluded at 12:00 noon.
..............................................
CHAIRPERSON
West Harbour Community Board
MINUTES
Minutes of an ordinary
meeting of the West Harbour Community Board held in the Pioneer Hall, Port
Chalmers on Wednesday 12 August 2020, commencing at 5.30 pm
PRESENT
|
Chairperson
|
Francisca Griffin
|
|
|
Deputy Chairperson
|
Trevor Johnson
|
|
|
Members
|
Duncan Eddy
|
Angela McErlane
|
|
|
Jacqueline Ruston
|
Jan Tucker
|
|
|
Cr Steve Walker
|
|
|
IN ATTENDANCE
|
Adrian Blair (Group Manager
Customer and Regulatory Services), Robert West (Acting General Manager City
Services) and Alan Worthington (Resource Consent Manager)
|
Governance Support Officer Jennifer
Lapham
1 Public
Forum
|
1.1 Public
Forum – Harbourside Junior Football Club
|
|
Tim Cook, Harbourside Junior Football Club spoke in
support of the funding application from the Harbourside Junior Football
Club. The club has approximately 65 children. He advised that
they are seeking to purchase new footballs for the children to use.
|
|
1.2 Public
Forum – Ravensbourne School
|
|
Ravensbourne School advised they would withdraw their
funding application and present it to the next meeting.
|
|
1.3 Public
Forum - Judy Southworth
|
|
Judy Southworth requested that the Board work towards
establishing a dog park in the West Harbour area. She advised there
were 929 dogs between Ravensbourne and Port Chalmers and no area where they
could roam freely.
|
|
1.4 Public
Forum – Wendy Currie
|
|
Wendy Currie advised that she had started a petition
because she was concerned that some residents wanted to close Peninsula Beach
Road to traffic. She advised that over 1200 people had voted to keep
Peninsula Beach Road open. Ms Currie made a number of suggestions to
improve the safety of the road for all users.
|
|
1.5 Public
Forum – John Holmes
|
|
John Holmes spoke to the Board regarding safety on
Peninsula Beach Road. He advised that he would like speed humps
installed to help slow down the traffic.
|
|
1.6 Public
Forum - Stefan Roesch
|
|
Stefan Roesch did not attend the meeting.
|
|
2 Apologies
|
|
There were no apologies
received.
|
|
3 Confirmation
of agenda
|
|
|
Moved (Francisca Griffin/Trevor Johnson):
That the Board:
Confirms the agenda with
the following additions and deletions:
a) Addition
of an update regarding the storage of ammonium nitrate storage at Sawyers Bay
as item 5a.
b) Addition
of the Council Activities Report to become item 10 a
c) Removal
of the funding application from the Ravensbourne School.
Motion carried
|
4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other external
interest they might have.
|
|
Moved (Trevor Johnson/Cr Steve Walker):
That the Board:
a) Notes the
Elected Members' Interest Register;
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion
carried (WHCB/2020/026)
|
5 Confirmation
of Minutes
|
5.1 West
Harbour Community Board meeting - 24 June 2020
|
|
|
Moved (Francisca Griffin/Angela McErlane):
That the Board:
Confirms the public part of the minutes of the West
Harbour Community Board meeting held on 24 June 2020 as a correct record.
Motion
carried (WHCB/2020/027)
|
Part
A Reports
|
5a Storage
of Chemicals at Sawyers Bay
|
|
|
Robert West, (Acting General Manager City Services) and
Alan Worthington (Resource Consents Manger) provided an overview of the
history of the storage of ammonium nitrate at Sawyers Bay, and provided an
update on the proposed removal of the substance.
In discussing the matter, members raised the issues of
resource consents and the of security of the site.
|
|
|
Moved (Francisca Griffin/Angela McErlane):
That the Board:
a) Note the
update and request an update at the next board meeting.
Motion
carried (WHCB/2020/028)
|
|
6 Governance
Support Officers Report
|
|
|
In a report the Governance
Support Officer provided an update on activities relevant to the Board area
including:
· Project
Fund
· Speed
Limit Bylaw
· Freedom
Camping
|
|
|
Leigh McKenzie, Waste Minimisation Officer, was unable to
attend the meeting and it was agreed that the discussion on Junk to Joy
Community Event would be held over to the next board meeting.
|
|
|
Moved (Cr Steve Walker/Jan Tucker):
That the Board:
a) Notes the
Governance Support Officers Report.
Motion
carried
|
|
7 Project
Fund Applications
|
|
|
Consideration was given to
the funding applications received. It was agreed to take the
separately.
|
|
|
An application was received from St Leonards School for
funding of $1075.00 towards the purchase of decodable reading books. In
discussing the request members considered the decodable reading books should
be provided by the Ministry of Education.
|
|
|
Moved (Trevor Johnson/Cr Steve Walker):
That the Board:
a) Declines the
funding application from St Leonards School.
Motion carried (WHCB/2020/029)
|
|
|
An application was
received from Harbourside Junior Football Club for funding $500 for footballs
and football bags.
Duncan Eddy withdrew
from meeting for this item.
|
|
|
Moved (Trevor Johnson/Angela McErlane):
That the Board:
b) Approves a
grant of $500 to Harbourside Junior Football Club for the purchase of
footballs.
Motion
carried (WHCB/2020/030)
|
|
8 Draft
West Harbour Long Term Community Plan 2018 - 28
|
|
|
Discussion took place on the draft Community Plan.
Members noted that it would be considered at each meeting to allow any
changes to be made.
|
|
|
Moved (Trevor Johnson/Cr Steve Walker):
That the Board:
Adopts
the Long Term Community Plan.
Motion
carried
|
|
9 Board
Representation And areas of responsibility
|
|
|
Members
provided an update on activities as follows:
a) Port
Noise Liaison Committee
Jacque
Ruston provided an update on the activities of the Committee.
b) Ravensdown
Community Liaison Group
Trevor
Johnson advised that there was nothing to report for this meeting.
d) Keep
Dunedin Beautiful
Duncan Eddy asked that the
activities of Keep Dunedin Beautiful were slowly increasing since Alert
Levels had change for COVID-19.
He also provided an update on
the resolutions passed at the last meeting regarding, cigarette butt rubbish
bins and stormwater filters. It was noted that staff were not in favour
of the filters as it was believed to be an educational matter.
d) Policing
Issues
Jan Tucker suggested this item
should be removed, as the issues had been resolved.
e) Vision
Port Chalmers
Jan Tucker advised that the AGM
had been held and provided an update on activities of the group.
f) Access
Radio – Francisca Griffin
Francisca Griffin advised that
she had sent out links to the members of the broadcasts.
g) Social
Media and Communication
Francisca Griffin advised the
page had 754 followers and was working well.
h) Community
Awards – Ange McErlane
Ange McErlane advised that the
date for the Community Awards function was to be held on 18 October at 5.30
pm. Nominations would close on 27 September.
|
|
|
Moved (Francisca Griffin/Jan Tucker):
That the Board:
Allocates
$600 for the Community awards.
Motion
carried (WHCB/2020/031)
|
|
|
i) Albertson
Avenue Beautification Project
Francisca Griffin advised that
mulch had been delivered and volunteers had been helping with the garden.
|
|
|
j) Aramoana
Liaison
Jan Tucker advised that there
was concern regarding the drainage on the Domain Grounds. They were
hoping to build a playground, but until the drainage in the reserve wass
fixed the work could not go ahead.
|
|
10 Chairperson's
Report
|
|
|
The Chairperson provided an update on
matters of interest including:
· Know
Your Neighbours Document – tabled a document and suggested this should
be inserted into the Rothsay News.
· Port
Otago Update – updated on activities of Port Otago.
|
|
|
Moved (Cr Steve Walker/Trevor Johnson):
That the Board:
a) Notes the
Chairperson’s Report.
Motion
Carried
|
|
10a Council
Activities
|
|
|
Cr Steve Walker advised
that the applications for the Chief Executive Officer’s position had
closed and there were a number of workshops being held in relation to the 10
year plan.
|
|
|
Moved (Francisca Griffin/Angela McErlane):
That the Board:
a) Notes the
Council Activities Report.
Motion
Carried
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11 Notification
of Items for Consideration by the Chairperson
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Jacque Ruston advised that she would have an item for the
next meeting on using public space at the bottom of George Street.
Information regarding the replacement of the Stevenson
Avenue bus shelter was requested
Jan Tucker asked when the trees outside the Town Hall were
being replaced.
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The meeting concluded at 7.25 pm .
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C H A I R P E R S O N
Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary
meeting of the Waikouaiti Coast Community Board held in the Otaru Room, Civic
Centre, The Octagon, Dunedin on Wednesday 12 August 2020, commencing at 5.30
pm.
PRESENT
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Chairperson
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Alasdair Morrison
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Deputy Chairperson
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Geraldine Tait
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Members
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Andy Barratt
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Sonya Billyard
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Mandy Mayhem-Bullock
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Cr Jim O'Malley
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IN ATTENDANCE
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Nick Dixon (Group Manager Ara
Toi), Tom Simons-Smith (Coastal Specialist)
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Governance Support Officer Lauren
McDonald
1 Public
Forum
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1.1 Public
Forum - Moana Gow Pool
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Tony Parata, Chairperson of the Moana Gow Trust, was not
in attendance due to the Covid-19 level change.
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1.2 Public
Forum - Waiputai (Blueskin Bay) Trust
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Sam Ashdown spoke on the background to the formation of
Waiputai (Blueskin Bay) Trust and in support of the funding application
submitted to the Board for consideration at the meeting.
Ms Ashdown responded to questions from members on the
intended use of the ex- Playcentre site if the Trust were successful in
gaining the lease from the Council.
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2 Apologies
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An apology was received from
Mark Brown.
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Moved (Alasdair Morrison/Cr
Jim O'Malley):
That the
Board:
Accepts the
apology from Mark Brown.
Motion carried (WC/2020/033)
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3 Confirmation
of agenda
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock):
That the Board:
Confirms the agenda
without addition or alteration.
Motion
carried (WC/2020/034)
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4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock):
That the Board:
a) Notes the
Elected Members' Interest Register; and
b) Confirms
the proposed management plan for Elected Members' Interests.
Motion
carried (WC/2020/035)
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5 Confirmation
of Minutes
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5.1 Waikouaiti
Coast Community Board meeting - 17 June 2020
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Moved (Alasdair Morrison/Cr Jim O'Malley):
That the Board:
Confirms the minutes of the Waikouaiti Coast
Community Board meeting held on 17 June 2020 as a correct record.
Motion
carried (WC/2020/036)
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Part
A Reports
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6 Governance
Support Officer's Report
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The report provided
details of activities relevant to the Board’s area including:
· Project Fund – Balance of funds available noted as
$10,259.00.
· Funding Report from POWA (Progress of Waikouaiti Area).
· Camping Control Bylaw 2015 -
It was agreed that the Board would
provide a submission and that Alasdair Morrison (as Chairperson) would
co-ordinate the submission detail, including to endorse the Thomas Burns site
as a permanent site, to request more sites be considered by Council, and
request a management policy be developed for the Warrington site.
· DCC Proposed Speed Limit Bylaw – Amendment 11 -
It was agreed that the Board would
provide a submission which would include the Board’s agreement to the
60km speed limit change for Mount Cargill Road, Green Road and Shortcut Road.
In addition to the submission consideration of speed limit changes by Council
for the following roads:
· Waikouaiti – Edinburgh, Beach and Henry Streets, Matanaka
Drive
· Karitane – Coast Road (for all of the village), the area of
the five connecting roads and the Scarp Street/Coast Road intersection.
· Seacliff – Kilgour Street, intersection of Coast Road and
Russell Road (the entrance to the Truby King Reserve).
· Warrington – all roads within the built-up part of the
village, Reservoir Road
· Waitati/Doctors Point/Orokonui – All roads within the
built-up area of the village
· Evansdale/Pine Hill – the roads off SH1, being Double Hill,
Manse and Waitati Valley Road.
· Maintenance of the spray area at Waikouaiti Wastewater Treatment
Plant
Alasdair Morrison advised that the
3 Waters team would be taking responsibility for this area.
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Moved (Alasdair Morrison/Mandy
Mayhem-Bullock):
That the Board:
a) Notes the Governance Support Officer’s Report.
b) Notes the
funding report from POWA (Progress of Waikouaiti Area).
c) Submits to
the Camping Control Bylaw 2015 and agrees that the Board delegate authority
to the Board Chairperson to finalise the submission.
d) Submits to
the DCC Proposed Speed Limit Bylaw – Amendment 11 and agrees that the
Board delegate authority to the Board Chairperson to finalise the submission.
Motion
carried (WC/2020/037)
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7 Funding
Applications
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The report provided a copy of
the funding application received for the Board’s consideration and
confirmed the balance of funds available to the Board for allocation was $10,259.00
as at 1 July 2020.
Waitati
Hall Society Inc
Chairperson, Alasdair
Morrison and Board member Mandy Mayhem-Bullock declared a conflict of
interest with the Waitati Hall Society Inc funding application and withdrew
from the item. Geraldine Tait chaired the meeting while this application was
consideration.
The Waitati Hall Society Inc
requested $750.00 to have a mural painted onto the side of the Waitati Hall.
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Moved (Cr Jim O'Malley/Andy Barratt):
That the Board:
a) Approves the
funding application from the Waitati Hall Society Inc $750.00 to have
a mural painted onto the side of the Waitati Hall.
Motion
carried (WC/2020/038)
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Alasdair Morrison resumed the
Chair.
Waiputai (Blueskin Bay) Trust
Board member Geraldine Tait
declared a conflict of interest and sat back from discussion of the
application.
The Waiputai (Blueskin Bay)
Trust requested $1,670.00 for seed funding. A suggestion was made for
the report to be left to lie on the table until the DCC registration of
interest for lease on the site had been decided.
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Moved (Cr Jim O'Malley/Andy Barratt):
That the Board:
a) Lies the
funding application on the table from the Waiputai (Blueskin Bay)
Trust until the Waikouaiti Coast Community Board meeting of 18 November 2020
when the outcome of the DCC lease grant and the Trust legal structure is
known.
b) Provides a
letter of support to the Waiputai (Blueskin Bay) Trust on the formation and
concept of the proposed community in Warrington and acknowledging
the favourable consideration by the Board of an application from the Trust
once a building lease is secured.
Motion
carried (WC/2020/039)
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8 Chairperson's
Report
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Community Plan 2020/21 - Alasdair
Morrison spoke to the new format and content of the plan and that the plan
was able to be reviewed and updated at each Community Board meeting.
Discussion was held on engagement with
Kati Huirapa ki Puketeraki. It was noted that the plan should highlight
Kai Tahu and mana whenua history of the board’s area.
Action: Andy Barratt will co-ordinate
and update he current Maori history information in the community plan.
Nick Dixon was requested to check if an
LTP workshop date had been set with community boards.
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Moved (Mandy Mayhem-Bullock/Andy Barratt):
That the Board:
a) Notes the
Chairperson’s report.
b) Adopts the
Waikouaiti Coast Community Board Community Plan for 2020-2021.
c) Agrees that
the Community Plan 2020-2021 become a standard agenda item for each Board
meeting.
Motion
carried (WC/2020/040)
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9 Board
Updates
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Board members provided an update on activities, which
included:
Keep Dunedin Beautiful (KDB)
Mandy Mayhem-Bullock spoke to the written report provided
with the agenda, including her nominations for consideration for the Keep
Dunedin Beautiful Awards.
Beaches
and Reserves
Alasdair Morrison advised that a working party has been
confirmed as up and running and the Warrington signage had been completed.
Truby King
Recreation Reserve Committee
Public consultation commenced on 10 August. Volunteer
workers have been approved and are following Health and Safety
protocols. It was confirmed that once the management plan was adopted
by Council it would be included in the LTP.
Local
Government New Zealand Zone 6 Community Board Committee
Mandy Mayhem-Bullock advised that the Zone 6 meeting had
been cancelled. She advised the LGNZ Community Board Conference was
scheduled for 22-24 April 2021 in Gore and outlined the intended conference
topics and visit schedule.
Recreational
Working Group
Mandy Mayhem-Bullock provided an update on the Coastal
Communities Cycleway Connection, including:
· Spoken with the
amenities group on the costs of boardwalks on the cycleway
· Public meetings
scheduled for 7 and 10 September for the formation of a working party, ORC
Chairperson Andrew Noone and DCC Cr Rachel Elder have confirmed their
attendance.
Cr O’Malley spoke to process of the cycleway being
approved under the Regional Land Transport Plan.
A suggestion was made for Mandy to contact recreational
cycle groups such as SPOKE for lobbying support for the cycleway.
Waikouaiti
beachfront damage
Alasdair Morrison tabled photos of damage made by 4WD
vehicles and motorbikes. He advised that DCC Parks and Recreation staff
would be recording the damage via drone and will check the legality of what
action can be taken.
Action: Sonya Billyard will add the photos to the
Board’s Facebook page to raise awareness of the issue in the community.
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Moved (Alasdair Morrison/Sonya Billyard):
That the Board:
a) Notes the
updates.
Motion
carried (WC/2020/041)
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10 Council
Activities
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Councillor
O’Malley provided a verbal update on:
· Regional
Land Transport Plan meeting scheduled for 14 August 2020. It is intended that
the consultation document would be available for public submission in January/February
2021.
· 3
Waters Reform
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Moved (Cr Jim O'Malley/Alasdair Morrison):
That the Board:
a) Notes the
update.
Motion
carried (WC/2020/042)
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11 Items
for Consideration by the Chairperson
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There were no items for
consideration by the Chairperson.
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The meeting concluded at 8:35pm.
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CHAIRPERSON