Date:                                                    Tuesday 8 December 2020

Time:                                                   10.00 am

Venue:                                                Council Chamber, Municipal Chambers, The Octagon, Dunedin

 

 

 

Council

OPEN ATTACHMENTS

UNDER SEPARATE COVER

 

 

ITEM         TABLE OF CONTENTS                                                                                                                                 PAGE

   

6.1             Ordinary Council meeting - 17 November 2020

a         Minutes of Ordinary Council meeting  held on 17 November 2020                                3

6.2             Ordinary Council meeting - 24 November 2020

a         Minutes of Ordinary Council meeting  held on 24 November 2020                                6  

7                 Mosgiel-Taieri Community Board - 12 August 2020

a         Minutes of Mosgiel-Taieri Community Board held on 12 August 2020                       15

8                 Mosgiel-Taieri Community Board - 30 September 2020

a         Minutes of Mosgiel-Taieri Community Board held on 30 September 2020               23

9                 Otago Peninsula Community Board - 24 September 2020

a         Minutes of Otago Peninsula Community Board held on 24 September 2020           29

10              Saddle Hill Community Board - 24 September 2020

a         Minutes of Saddle Hill Community Board held on 24 September 2020                      36

11              Strath Taieri Community Board - 24 September 2020

a         Minutes of Strath Taieri Community Board held on 24 September 2020                   43

12              Waikouaiti Coast Community Board - 30 September 2020

a         Minutes of Waikouaiti Coast Community Board held on 30 September 2020         47

13              West Harbour Community Board - 30 September 2020

a         Minutes of West Harbour Community Board held on 30 September 2020               55     

 

 


Council

08 December 2020

 

 

 

 

Extraordinary Council

MINUTES

 

Minutes of an extraordinary meeting of the Dunedin City Council held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 17 November 2020, commencing at 6.15 pm

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Jim O'Malley

Cr Jules Radich

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Steve Walker

Cr Andrew Whiley

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), John Christie (Director Enterprise Dunedin), Robert West (Acting General Manager City Services), Nicola Pinfold (Group Manager Community and Planning), Alan Worthington (Resource Consents Manager) and Graham McKerracher (Manager, Council Communications and Marketing) and Clare Sullivan (Team Leader Civic)

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

There was no Public Forum.   

 

2          Apologies

Moved (Mayor Aaron Hawkins/Cr Sophie Barker):

That the Council:

 

Accepts the apology from Cr Doug Hall.

 

Motion carried

 

3          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the proposed management plan for the Executive Leadership Team’s Interests.

Motion carried

                     

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Consenting issue

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

             Motion carried

 

 

The meeting moved into confidential at 6.17 pm and concluded at 6.46 pm.

 

 

 

 

 

..............................................

MAYOR

 

 


Council

08 December 2020

 

 

 

 

Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 24 November 2020, commencing at 10.00 am

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr Rachel Elder

 

Cr Doug Hall

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O’Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing) Chris Henderson (Group Manager Waste and Environmental Solutions), Scott MacLean (Acting Group Manager Parks and Recreation); Nicola Pinfold (Group Manager Community and Planning; Suzie Ballantyne (Policy Manager); John Brenkley (Planning and Partnerships Manager); Catherine Irvine (Solid Waste Manager) and Clare Sullivan (Team Leader Civic)

 

Governance Support Officer                  Lynne Adamson

 

 

1          Opening

Manjunath and Vidya Kuldarni opened the meeting with a prayer on behalf of the Hindu Faith.

2          Public Forum

2.1       Public Forum – Library Prayer Room

 

Paul Gourlie addressed the meeting concerning the development of an interdenominational prayer room and separate Muslim space at the Dunedin City Library.  Mr Gourlie commended Council for the initiative and suggested that the Council consider having an interfaith room and a room where women could meet separately  as a more inclusive concept for the rooms. 

  

3          Apologies

             Moved (Mayor Aaron Hawkins/Cr Christine Garey):

             That the Council:

 

             Accepts the apologies from Crs David Benson-Pope and Carmen Houlahan for absence    and from Crs Doug Hall and Andrew Whiley for lateness.

 

             Motion carried

 

 

4          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

Confirms the agenda without addition or alteration.

 

Motion carried

 

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Notes the Elected Members' Interest Register attached; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the proposed management plan for the Executive Leadership Team’s Interest.

          Motion carried

 

6          Confirmation of Minutes

6.1       Ordinary Council meeting - 27 October 2020

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 27 October 2020 as a correct record.

Motion carried

 

6.2       Ordinary Council meeting - 10 November 2020

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 10 November 2020 as a correct record.

Motion carried

   

Reports

7          Council Forward Work Programme

 

A report from Civic provided the updated forward work programme for the 2020-2021 year.

 

Moved (Cr Steve Walker/Cr Christine Garey):

That the Council:

 

Notes the updated Council forward work programme.

Motion carried

 

 

8          Actions From Resolutions of Council Meetings

 

A report from Civic provided an update on progress on implementing resolutions made at Council meetings. 

 

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Council:

 

 

Notes the Open and Completed Actions from resolutions of Council meetings.

 

Motion carried

9          DCC Submission on a Preliminary view of 2023 Census content

 

A report from Corporate Policy sought approval of a draft Dunedin City Council submission to Stats NZ Tatauranga Aotearoa on a Preliminary view of 2023 Census content and various proposed quality improvements.

 

The Group Manager Community and Planning (Nicola Pinfold) and Policy Manager (Suzie Ballantyne) spoke to the report and responded to questions.

 

 

Moved (Cr Rachel Elder/Cr Steve Walker):

That the Council:

 

Approves the draft Dunedin City Council submission to Stats NZ Tatauranga Aotearoa.

Motion carried (CNL/2020/097) with Cr Vandervis recording his vote against

 

10        DCC Submission on 'Our Water Our Vision'

 

A report from Corporate Policy sought approval of a draft Dunedin City Council submission to Otago Regional Council on their vision for the future of Otago’s lakes, rivers, streams, groundwater and wetlands, ‘Our Water Our Vision’.

 

The Group Manager Community and Planning (Nicola Pinfold) and Policy Manager (Suzie Ballantyne) spoke to the report and responded to questions.

 

Cr Lee Vandervis left the meeting at 10.40 am.

 

 

Moved (Cr Sophie Barker/Cr Jim O'Malley):

That the Council:

 

 

Approves the draft Dunedin City Council submission to the Otago Regional Council on ‘Our Water Our Vision’.

Motion carried (CNL/2020/098)

 

11        DCC Submission On a Partial Review of the Otago Conservation Management Strategy (CMS)

 

A report from Parks and Recreation advised that the Department of Conservation sought feedback on a partial review of the Otago Conservation Management Strategy (CMS) to allow for new cycle tracks and trails to be considered along with a review of relevant CMS mountain biking policies.

 

The Acting Group Manager Parks and Recreation (Scott MacLean) and Planning and Partnerships Manager (John Brenkley) spoke to the report and responded to questions.

 

During discussion, Cr Lee Vandervis returned to the meeting at 10.42 am.

 

 

 

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Council:

 

Approves the DCC draft submission without amendment on the partial review of the Otago Conservation Management Strategy.

Motion carried (CNL/2020/099)

 

12        DCC Submission on Reducing the impact of plastic on our environment

 

A report from Waste and Environmental Solutions sought endorsement of the Waste Management Institute of New Zealand Territorial Authorities Officers Forum submission on ‘Reducing the impact of plastic on our environment – moving away from hard-to-recycle and single-use items’, to the Ministry for the Environment.

 

The Group Manager Waste and Environmental Solutions (Chris Henderson) and Solid Waste Manager (Catherine Irvine) spoke to the report and responded to questions.

 

During discussion, Cr Rachel Elder left the meeting at 10.53 am and returned at 10.57 am.

Cr Christine Garey left the meeting at 11.10 am and returned at 11.12 am.

Cr Doug Hall entered the meeting at 11.12 am.

Cr Mike Lord left the meeting at 11.14 am and returned at 11.16 am.

Cr Andrew Whiley entered the meeting at 11.17 am.

 

 

 

Moved (Cr Sophie Barker/Cr Jim O'Malley):

That the Council:

 

Approves the DCC endorsement of the Waste Management Institute of New Zealand Territorial Authorities Officers Forum submission to the Ministry for the Environment on proposals for Reducing the impact of plastic on our environment.

Motion carried (CNL/2020/100)

 

13        Meeting Schedule for 2021

 

A report from Civic sought adoption of a meeting schedule for 2021, in accordance with Clause 19(6)(a) of Schedule 7 of the Local Government Act 2002.

 

The Team Leader Civic (Clare Sullivan) spoke to the report and responded to questions.

 

 

Moved (Cr Lee Vandervis/Cr Marie Laufiso):

That the Council:

 

a)     Approves the proposed meeting schedule for 2021.

b)     Notes that the Community Boards would confirm their own meeting dates at their next meetings. 

Motion carried (CNL/2020/101)

 

14        New Zealand Masters Games CCO Exemption

 

A report from Community and Planning advised that the Dunedin (New Zealand) Masters Games Trust (the Trust) sought a continuation of exemption status from being a Council Controlled Organisation in accordance with s7(3) Local Government Act 2002.

 

The Acting General Manager City Services (Robert West) and Group Manager Community and Planning (Nicola Pinfold) spoke to the report and responded to questions.

 

 

Moved (Cr Andrew Whiley/Cr Steve Walker):

That the Council:

 

Approves the exemption of the Dunedin (New Zealand) Masters Games Trust from the requirements of being a Council Controlled Organisation in accordance with s7(3) Local Government Act 2002.

Motion carried (CNL/2020/102)

 

a)       Resolution to exclude the public

b)        Moved (Mayor Aaron Hawkins/Cr Christine Garey):

c)         That the Council:

d)         

e)         Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

f)           

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 27 October 2020 - Public Excluded

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S6(a)

The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.

 

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

.

 

C2  Ordinary Council meeting - 10 November 2020 - Public Excluded

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

 

 

.

 

C3  Confidential Council Forward Work Programme

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4  Confidential Council Actions from Resolutions at Council Meetings

S6(a)

The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6.

 

C5  South Dunedin Library and Community Complex

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C6  Appointment - external organisation

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

g)        This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

h)         

i)          Motion carried (CNL/2020/103)

 

 

The meeting moved into confidential at 11.33 am and adjourned for 15 minutes.

The meeting concluded at 12.35 pm.

 

 

 

 

 

 

..............................................

MAYOR

 

 


Council

08 December 2020

 

 

 

 

Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Mosgiel Coronation Hall, 99 Gordon Road, Mosgiel on Wednesday 12 August 2020, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Joy Davis

 

Deputy Chairperson

Dean McAlwee

 

 

Members

Phillipa Bain

Martin Dillon

 

Cr Carmen Houlahan

Brian Miller

 

Brian Peat

 

 

 

IN ATTENDANCE

Jeanine Benson (Group Manager, Transport), Tom Dyer (Group Manager, 3 Waters), Chris Jones (Contracts Delivery Manager, 3 Waters) and Dr Andrea Farminer (Heritage Advisor)

 

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Public Forum

1.1       Public Forum - Malcolm Anderson and Central Otago Tourism

 

Malcolm Anderson was unable to attend the meeting

 

 

1.2       Otago Neighbourhood Support

 

Joy Davis withdrew from this item and Dean McAlwee assumed the Chair.

Jacqui Hyde from Otago Neighbourhood Support spoke in support of their funding application and responded to questions.

 

 

1.3       Policing Matters

 

Sergeant Boyd Smart, New Zealand Police provided an update on policing matters within the Board’s area and responded to questions.

Joy Davis resumed the Chair.

 

2          Apologies

There were no apologies.

 

 

3          Confirmation of agenda

 

 

Moved (Brian Peat/Brian Miller):

That the Board:

 

Confirms the agenda with the following addition:

 

That an item on a Workshop be added as Item 9a.

 

Motion carried (MTCB/2020/035)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Brian Peat provided an update to his register of interest.

 

 

Moved (Joy Davis/Dean McAlwee):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2020/036)

 

5          Confirmation of Minutes

5.1       Mosgiel-Taieri Community Board meeting - 24 June 2020

 

Moved (Brian Miller/Brian Peat):

That the Board:

 

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 24 June 2020 as a correct record.

Motion carried (MTCB/2020/037)

    

 

Part A Reports

6          Dunedin Heritage Fund and Biodiversity Grants

 

The  Heritage Advisor (Dr Andrea Farminer) provided an update on the Dunedin Heritage Fund and Biodiversity Grants and responded to questions.

 

 

7          Reid Avenue and Carlyle Road Pump Stations

 

The Group Manager, 3 Waters (Tom Dyer) and the Contracts Delivery Manager (Chris Jones) provided an update on the Reid Avenue and Carlyle Road Pump Stations and responded to questions.

 

 

8          Discretionary Fund Allocation and Funding Applications

 

A report from Civic requested that the Board gives consideration to the allocation of its discretionary fund.  It noted that annually the Mosgiel-Taieri Community Board allocated funds across two categories – Board initiated projects and community grants.  The Board has been allocated $10,000 in the 2020/2021 year. 

It also noted a carry forward of unspent 2019/2020 from the Mosgiel-Taieri Community Board’s Discretionary Fund was $5,875.27.

It also provided copies of the funding applications which have been received for the Board’s consideration.

Following discussion, it was agreed that the Board would promote the grants funding from their Discretionary Fund via social media and in The Star newspaper.

 

 

Moved (Dean McAlwee/Martin Dillon):

That the Board:

 

a)    Approves that the Mosgiel-Taieri Community Board Discretionary Fund be allocated; 70% for Board Initiated Projects and 30% for Community Grants.

Motion carried (MTCB/2020/038)

 

 

Moved (Martin Dillon/Phillipa Bain):

That the Board:

Approves the funding application from the Mosgiel Taieri Community Patrol and grants $799.80 towards the purchase of waterproof safety over pants.

 

Motion carried (MTCB/2020/039)

 

 

Joy Davis declared an interest in the Otago Neighbourhood Support funding application and withdrew from the item.

 

Dean McAlwee assumed the Chair.

 

 

Moved (Dean McAlwee/Brian Miller):

That the Board:

 

a)     Lays the funding application from the Otago Neighbourhood Support on the table and requests further financial information.

Motion carried (MTCB/2020/040)

 

Joy Davis resumed the Chair.

9          Governance Support Officer's Report

 

A report from Civic provided an update on activities relevant to the Board’s area which included:

a)         Project Fund

b)        Freedom Camping

c)         Mosgiel Pool Development

d)        Mosgiel Memorial Park Playground

e)        Outram Glen Amenity Project

f)         Velodrome

g)         Hagart-Alexander Drive parking

h)        Proposed Factory/Wingatui Roads Roundabout

i)          DCC Proposed Speed Limit Bylaw – Amendment 11

j)          Mosgiel Bookbus Stops

k)         Hawk and Hurl, Outram

l)          Meeting Venue

m)       Inward correspondence

n)        Outward correspondence

 

 

Moved (Brian Miller/Dean McAlwee):

That the Board:

a)    Agrees to submit to the DCC Proposed Speed Limit Bylaw- Amendment 11; and

b)    Authorises Brian Miller to finalise the Board’s submission following feedback from the other Board Members.

Motion carried (MTCB/2020/041)

 

 

Moved (Dean McAlwee/Phillipa Bain):

That the Board:

 

a)    Agrees not to provide feedback on the Wingatui/Factory Roads roundabout.

Motion carried (MTCB/2020/042)

 

 

Moved (Dean McAlwee/Phillipa Bain):

That the Board:

a)    Supports the Outram Hawk and Hurl Event.

Motion carried (MTCB/2020/043)

 

 

Moved (Joy Davis/Dean McAlwee):

That the Board:

 

a)     Notes the Governance Support Officer’s Report

Motion carried (MTCB/2020/044)

 

Moved (Martin Dillon/Phillipa Bain):

That the Board:

a)    Agrees that the Board’s 18 November 2020 meeting will be held in the Mosgiel Coronation Hall.

Motion carried (MTCB/2020/045)

 

 

9a       Proposed Workshop

 

 

There was a discussion on the format of a Board workshop.

 

 

Moved (Brian Peat/Brian Miller):

That the Board:

 

a)     Agrees to hold a workshop with the date to be advised.

Motion carried (MTCB/2020/046)

 

10        Board Updates

 

Board members provided updates on the following:

 

1          Keep Dunedin Beautiful (KDB)

Phillipa Bain (Board representative) advised that “Trees for Families” was being held on Sunday 6 September 2020.

 

2          Friends of the Mosgiel Memorial Gardens

Phillipa Bain provided an update which included a proposed mailout/letter-drop to residents to establish interest in formation of the “Friends of the Mosgiel Memorial Gardens”.

 

 

Moved (Member Martin Dillon/Deputy Chairperson Dean McAlwee):

That the Board:

 

a)    Approves funding of up to $300.00 to cover advertising costs towards the Friends of the Mosgiel Memorial Garden establishment.

Motion carried (MTCB/2020/047)

 

 

3          Mosgiel Coronation Hall

Dean McAlwee (Board Representative) provided an update which included the loss of revenue that they had due to COVID-19.

 

4          Mosgiel Business Association (MBA)

Joy Davis and Councillor Carmen Houlahan (Board Representative) provided an update on the visits that they had undertaken to local retail businesses.  Councillor Houlahan advised that she had contacted Judd de la Roche (Committee Member of MBA) to discuss the MBA holding a ‘Meet and Greet the Mosgiel-Taieri Community Board” evening.

 

5          Mosgiel Aquatic Project Team

Brian Miller (Board Representative) provided an update which included the timeline for the tender processes.

 

6          Mosgiel and Taieri Emergency Group.

Joy Davis advised that the next meeting was being held on 16 August 2020.

 

7          Outram Emergency Group.

Dean McAlwee advised that he had no update.

 

8          Silverstream Plantings

Brian Peat spoke to his report.

 

9          Social Media

Brian Peat spoke to his report and advised that he would like Board Members to provide updates/items to publish to the Board’s Facebook page.

 

10        Dunedin Tunnel’s Trust

The Group Manager, Transport (Jeanine Benson) provided an update.

 

11        Community Engagement

Dean McAlwee provided an update on the community engagement that had been undertaken by Board Members.

 

 

Moved (Joy Davis/Dean McAlwee):

That the Board:

 

a)     Notes the Board Updates

Motion carried (MTCB/2020/048)

 

11        Chairperson's Report

 

A report from the Chairperson provided an update the Board on matters of interest since the previous meeting which included:

·        Mosgiel Memorial Gardens Playground Upgrade;

·        Community Assessment Group meeting; and

·        Council Meeting

 

 

Moved (Joy Davis/Cr Carmen Houlahan):

That the Board:

 

a)     Notes the Chairperson’s update

Motion carried (MTCB/2020/049)

 

12        Council Activities

 

Councillor Carmen Houlahan provided an update on matters of interest:

·        3 Waters Reform;

·        Central City Plan Review process;

·        COVID-19; and

·        Coastal Plan

 

 

Moved (Cr Carmen Houlahan/Phillipa Bain):

That the Board:

 

a)     Notes the Council Activities Update.

Motion carried (MTCB/2020/050)

 

13        Items for consideration by the Chair

 

Phillipa Bain requested an update be provided regarding the possibility of CCTV cameras in the playground of the Mosgiel Memorial Gardens.

 

Brian Miller requested an update on the relocation of the permanent residents at the Mosgiel Caravan Park.

 

Dean McAlwee requested an update on the Stormwater Management Plan for Outram.

 

Brian Miller requested an update on the Centre and Carncross Streets extension across the Silverstream to the North Taieri Industrial zone.

 

Brian Miller requested an update on the drainage plan proposed for the roundabout to be constructed at the intersection of Wingatui and Factory Roads.

 

 

 

             

 

 

 

The meeting concluded at 7.55 pm.

 

 

 

 

..............................................

CHAIRPERSON

   

 


Council

08 December 2020

 

 

 

 

Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 30 September 2020, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Joy Davis

 

Deputy Chairperson

Dean McAlwee

 

 

Members

Phillipa Bain

Martin Dillon

 

Brian Miller

Brian Peat

 

 

IN ATTENDANCE

Jeanine Benson (Group Manager, Transport), John Brenkley (Planning and Partnerships Manager, Recreation Planning and Facilities) and Simone Handwerk (Senior Transport Planner)

 

 

Governance Support Officer                  Wendy Collard

 

 

1          Public Forum

1.1       Public Forum – Michael Reece

Michael Reece tabled and spoke to information on the Silver Springs Boulevard Reserve.  Mr Reece requested the Board’s support to set up a group of local residents to assist Council in the development and maintenance of the Silver Springs Boulevard.

 

Mr Reece responded to questions.

 

1.2       Public Forum – Mosgiel Taieri Community Patrol

On behalf of the Mosgiel-Taieri Community Patrol, Dave Mitchell thanked and provided an update on the funding that they had received from the Board.

 

The Board thanked the Mosgiel Taieri Community Patrol for all the fantastic work that they did for the Community.

 

2          Apologies

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

Accepts the apology from Cr Carmen Houlahan.

 

Motion carried (MTCB/2020/035)

 

3          Confirmation of agenda

 

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (MTCB/2020/036)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2020/037)

 

5          Confirmation of Minutes

5.1       MOSGIEL-TAIERI COMMUNITY BOARD MEETING - 12 AUGUST 2020

 

Following discussion, the Chairperson advised that she would seek advice regarding a proposed amendment.

 

    

Part A Reports

6          Smooth Hill

 

The Group Manager Waste and Environmental Solutions (Chris Henderson) provided an update on the Smooth Hill process and responded to questions.

 

7          GOVERNANCE SUPPORT OFFICER'S REPORT

 

A report from Civic informed the Board of activities relevant to the Board’s area which included:

a)     Mosgiel-Taieri Safer School Streets – The Senior Transport Planner (Simone Handwerk) provided an update and responded to questions.  The Group Manager Transport (Jeanine Benson) advised that the Associate Minister of Transport, Julie Anne Genter would be in Dunedin to visit this project and others within the city.

b)        Silverstream Planting - The Planning and Partnerships Manager, Recreation Planning and Facilities (John Brenkley) provided an update and responded to questions.

Joy Davis withdrew from the discussion on the Project Fund and Dean McAlwee assumed the Chair.

c)         Project Fund – There was discussion on the letter received from the Otago Neighbourhood Support during which Mr Miller objected to words used during the debate.

d)        Peter Johnstone Park – the Board requested that staff send a response advising them of the outcome of their request.

e)    Speed Limits Bylaw Review – Amendment 11 – There was discussion on the Board’s submission.

f)         Workshop – Following discussion, the Chairperson requested that the Board send their suggestions for topics to staff.

g)         Inward correspondence.  The Board requested that the Team Leader Public Transport, Otago Regional Council (Julian Phillips) be invited to the next meeting to provide an update.

 

Moved (Dean McAlwee/Martin Dillon):

That the Board:

 

a)     Notes the Governance Support Officer’s Report

Motion carried (MTCB/2020/038)

 

 

Moved (Brian Miller/Brian Peat):

That the Board:

 

b)     Ratifies retrospectively the Mosgiel-Taieri Community Board’s submission to the Dunedin City Council’s Speed Limit Bylaw Review – Amendment 11

Motion carried (MTCB/2020/039) with Martin Dillon recording his vote against

 

 

Moved (Dean McAlwee/Brian Peat):

That the Board:

 

c)     Authorises Brian Miller to speak on behalf of the Mosgiel-Taieri Community Board at hearing the Dunedin City Council’s Speed Limit Bylaw Review – Amendment 11

 

Motion carried (MTCB/2020/040)

 

8          BOARD UPDATES

 

Board members provided updates on activities which included:

 

Keep Dunedin Beautiful (KDB)

Phillipa Bain (Board representative) provided an update on the Trees for Families Day.

 

Friends of the Mosgiel Memorial Gardens

Phillipa Bain provided a verbal update on progress on the Friends of the Mosgiel Memorial Gardens.

 

Mosgiel Coronation Hall

There was no update provided.

 

Mosgiel Business Association

Joy Davis (Board Representative) provided an update.

 

Mosgiel Aquatic Project Team

Brian Miller (Board Representative) provided an update on the tender process.

 

Mosgiel and Taieri Emergency Group.

Joy Davis advised that an equipment check had been carried out and the contact list would be updated at the next meeting.

 

Outram Emergency Group.

Dean McAlwee provided an update

 

Silverstream Plantings

Brian Peat spoke to his report and responded to questions.

 

Social Media

Brian Peat spoke to his report which included the Facebook Posts posted since the last meeting.

 

Dunedin Tunnel’s Trust

The Group Manager, Transport (Jeanine Benson) provided an update.

 

Community Engagement

Dean McAlwee provided a verbal update on community engagement undertaken by Board Members since the last meeting.

 

 

Moved (Martin Dillon/Dean McAlwee):

That the Board:

 

a)     Notes the Board Updates

Motion carried (MTCB/2020/041)

 

9          CHAIRPERSON'S REPORT

 

A report from the Chairperson provided an update to the Board on matters of interest since the previous meeting which included:

 

Gladfield Road Bridge – There was discussion on the inclusion of the repair to this bridge in the Board’s Community Plan.

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

a)     Notes the Chairperson’s update

Motion carried (MTCB/2020/042)

 

10        COMMUNITY PLAN

 

Following discussion, it was agreed that the following two items be included in the Board’s Community Plan:

·    Gladfield Road Bridge; and

·    Silver Springs Boulevard Reserve

 

Moved (Dean McAlwee/Martin Dillon):

That the Board:

 

Agrees that the repair of the Gladfield Road Bridge be included in the Board’s Community Plan

 

Motion carried (MTCB/2020/043)

 

 

Moved (Brian Miller/Dean McAlwee):

That the Board:

 

Agrees that improvements to the Silver Springs Boulevard Reserve be included in the Board’s Community Plan

 

Motion carried (MTCB/2020/044)

 

11        ITEMS FOR CONSIDERATION BY THE CHAIR

 

Mr Miller requested that a representative from  Otago Regional Council be invited to the meeting to provide an update on the Regional Plan: Water for Otago.

Mr Peat requested that a list of Resource Consents in the Board area be provided.

Mr Peat requested a regular update on leases and licences being renewed within the Board’s area.

             

The meeting concluded at 7.22 pm.

 

 

 

 

..............................................

CHAIRPERSON

   


Council

08 December 2020

 

 

 

 

Otago Peninsula Community Board

MINUTES

 

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 24 September 2020, commencing at 10:00am.

 

PRESENT

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Lox Kellas

Graham McArthur

 

Cheryl Neill

Edna Stevenson

 

Cr Andrew Whiley

 

 

IN ATTENDANCE

Chris Henderson, Group Manager Waste and Environmental Solutions

 

Governance Support Officer                  Lauren McDonald

 

 

1          Opening

Paul Pope opened with a reflection on the return to Covid-19 response Alert Level 1 (with the exception of Auckland City).

2          Public Forum

2.2       Public Forum presentation - Feedback from local school pupils

 

Representatives from the peninsula based primary schools (Portobello, Macandrew Bay and Broad Bay) spoke on their perspective for local environment issues, road safety, and community facilities on the Peninsula.  The pupils offered suggestions for solving some of the problems they identified and improvements to facilities to benefit the community as a whole.

 

 

2.1       Public Forum – Funding application Quarantine Island

 

Kristen Bracey from the Quarantine Island Kamau Taurua Community Trust spoke in support of the funding application for consideration by the Board.

 

3          Apologies

There were no apologies

 

4          Confirmation of agenda

 

 

Moved (Chairperson Paul Pope/ Hoani Langsbury):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (OPCB/2020/042)

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Lox Kellas, Hoani Langsbury and Edna Stevenson advised of declarations of interest to be added to the register as:

·    Lox Kellas advised he is no longer an executive of the Coastguard but remains a member and is the District Vice President of the Otago Southland Returned Services Association

·    Edna Stevenson reaffirmed she is a member of the Portobello Bowling Club and President of the Portobello Library

·    Hoani Langsbury confirmed he is a Trustee of Predator Free Dunedin

 

 

Moved (Chairperson Paul Pope/ Cheryl Neill):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2020/043)

 

6          Confirmation of Minutes

6.1       Otago Peninsula Community Board meeting - 6 August 2020

 

Moved (Graham McArthur/Edna Stevenson):

That the Board:

 

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 6 August 2020 as a correct record with the following corrections:

a)    That Stacey Kokua-Butcher and Dan Parker spoke about the Pump Track project at the Public Forum.

b)    That the Te Rauone Reserve carpark is yet to be completed.

 

Motion carried (OPCB/2020/044)

    

Part A Reports

7          OPCB Submission to the DCC Speed Bylaw Review

 

A copy of the Otago Peninsula Community Board submission to the DCC’s Speed Review Bylaw was provided to the Board for their ratification.

 

Cr Whiley sat back from the item.

 

 

Moved (Chairperson Paul Pope/Hoani Langsbury):

That the Board:

 

Ratifies retrospectively the submission from the Otago Peninsula Community Board to the DCC Speed Bylaw Review – Amendment 11.

             Motion carried (OPCB/2020/045)

 

8          Governance Support Officer's Report

 

A report from Civic outlined activities relevant to the Board area.  The balance of the Board’s Project Fund was confirmed as $11,096.15.  Updates were received on:

·    The Macandrew Bay pontoon was installed on 23 September 2020

·    Tomahawk gun emplacements work due to commence September/October 2020

·    Ocean Grove pavilion changing rooms have been repaired

 

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

 

Notes the Governance Support Officer’s Report.

         Motion carried (OPCB/2020/046)

 

9          Funding Application

 

The Quarantine Island Kamau Taurua Community (QIKTC) funding application sought the amount of $1,340.00 to assist with purchase of interlinked smoke alarms (between the three buildings on the island) and a fire fighting fitting to the water tank to allow easy access to water in the event of a fire.

 

Kristen Bracey, QIKTC Treasurer spoke to the funding application and outlined the fund raising activities run by the Trust to keep the available facilities at Quarantine Island running.

 

 

Moved (Member Lox Kellas/Member Graham McArthur):

That the Board:

 

Approves the funding application from the Quarantine Island Kamau Taurua Community for the amount of $1340.00

Motion carried (OPCB/2020/047)

 

 

Cape Saunders Emergency Buoy and Signage (Community Board project)

 

Paul Pope raised the matter of the Board undertaking a project to initiate repairs and new equipment and effective signage for Cape Saunders emergency buoy.

 

 

Lox Kellas agreed to manage the project on behalf of the Board.

 

 

Moved (Chairperson Paul Pope/Graham McArthur):

That the Board:

 

Approves the amount of $500.00 for the Board initiated project to repair of the Cape Saunders emergency buoy and signage.

Motion carried (OPCB/2020/048)

 

10        Community Plan 2020-2021

 

The revised Community Plan 2020-21 (as at 21 September) was tabled for review and endorsement by the Board.

 

Discussion was held on the projects and priorities to the Community Plan.  Members were asked to provide any additions to the Chairperson, ahead of the next board meeting on 12 November 2020.

 

 

Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

 

Endorses the amendments and additions to the Community Plan 2020-21.

 

Motion carried (OPCB/2020/049)

 

11        Board Updates

 

Board members provided updates on activities, which included:

 

Keep Dunedin Beautiful (KDB)

Graham McArthur updated on:

·    New mural for the Portobello boatshed

·    Trees for Families event was successful with good numbers attending.

·    Keep Dunedin Beautiful AGM scheduled for on 5 October 2020

·    KDB Awards to be held on 13 October 2020 

Discussion was held on the raising the awareness of plastic and cigarette butt pollution entering the harbour.  Graham and Cheryl to raise awareness through KDB with the peninsula schools.

 

Rural Roads

Lox Kellas advised the peninsula roads with the Group Manager Transport, Jeanine Benson and highlighted road condition issues such as Hoopers Inlet and slumping.

 

Civil Defence/Community Response Planning

Lox Kellas is arranging the delivery of the Civil Defence Emergency Management response booklets to all peninsula households and laminated copies of emergency response information at community venues by the end of September.

 

Te Rauone Reserve

Edna Stevenson confirmed:

·    New signboards in place at the reserve entrance to display updates 

·    Work on the carpark by Fulton Hogan is due to commence September/October

·    Expressions of Interest to be reissued for the artwork for the entrance to the reserve.

 

Harington Point Battery

Lox Kellas advised that a meeting of stakeholders is scheduled, and a meeting notice would be issued.

 

Wellers Rock carpark

Edna Stevenson advised that negotiations for the lease were ongoing and that it was hoped the carpark would be ready for the 2020-21 summer season.

 

Members requested an update from Transport on:

·    The board’s request for provision of an allocated parking space for the public water tap users at Portobello

·    Additional “Slow down Children” speed signs to be erected at Harwood (as only one sign has been placed to date) given the population of the community, no footpaths and lack of demarcation lines to distinguish between road and walkway

 

The Otago Peninsula Biodiversity Group requested a letter of support from the Board for the group to occupy the building left vacant by the Happy Hens business at Portobello.  Paul Pope advised he would action this as Chair.

 

 

Moved (Chairperson Paul Pope/Hoani Langsbury):

That the Board:

 

Notes the Board Updates.

Motion carried (OPCB/2020/050)

 

12        Councillor's Update

 

 

A verbal update was proved by Cr Whiley on:

·    Freedom Camping end of season report and visitors survey was received by Council and that the Thomas Burns carpark capacity would be increased for the 2020-21 season.

·    Community and Culture Committee appointments - Councillors Carmen Houlahan and Jules Radich have been appointed as the DCC representatives on the Hapori Māori Innovation and Development Funding Panel and Councillor Marie Laufiso has been appointed as the DCC representative on the Pasifika Communities Innovation and Development Fund.

·    Dunedin sports and facilities review underway.

 

 

Moved (Chairperson Paul Pope/Graham McArthur):

That the Board:

 

Notes the report from Cr Whiley.

Motion carried (OPCB/2020/051)

 

13        Chairperson's Report

 

Paul Pope provided a verbal update on the following matters:

 

·    Hoopers Inlet – Paul has met with DCC staff for a fencing solution for the protection of the sealions at Hoopers Inlet.

·    Peninsula Tourism Forum date confirmed as Tuesday 6 October at 10:00am at the Portobello Bowling Club.

·    Peninsula Connection – postponement of the official opening of Section 2, will now be Sunday 11 October.

·    Matariki Street bus stop – it has been confirmed that the lighting to remain in place.

·    Tracks signage update (Maori/English signage) – Paul advised that the Rūnaka were pleased to see a signage update is underway.

·    Electronic 4G live bus signage at Macandrew Bay, which is the first community in Dunedin to have live updates on bus services.

·    Broad Bay connection redesign – the proposed layout plan was provided to members at meeting.

·    Maintenance of shared path (sweeping of cycleway and footpath of gravel) - Edna Stevenson to draft up an email for the Chair to send to the DCC Group Transport Manager to clarify what service/maintenance is in place for the shared path.

·    Beaconsfield Rd Bus stop lighting (to be followed up with ORC)

·    Beaconsfield Rd – reinstatement of footpath, following fibre optic cable install by contractor (Paul will follow up with Transport on the lighting and footpath)

 

·    Tomahawk carpark: signage, DoC kiosk, bins and seating to be installed shortly.  Nichols Landscaping for planting beds and plant species to be installed.  An art piece has been selected for the entranceway.

·    Macandrew Bay Hall and public toilets – concern was raised on the state of repair and cleanliness.  Edna Stevenson to draft an email for the Chair to send to Maria Sleeman, Community and Civic Property Officer, requesting an upgrade of the facilities and improved cleaning.

 

Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:

 

Notes the update from the Chairperson.

            Motion carried (OPCB/2020/052)

 

14        Items for Consideration by the Chairperson

 

 

Public toilets for the peninsula to be included as an agenda item for the next meeting.

 

 

The meeting concluded at 12:08 pm.

 

 

 

 

..............................................

CHAIRPERSON


Council

08 December 2020

 

 

 

 

 

Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 24 September 2020, commencing at 1.02 pm

 

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Paul Weir

 

 

Members

Christina McBratney

John Moyle

 

Cr Jules Radich

Leanne Stenhouse

 

 

IN ATTENDANCE

David Bainbridge-Zafar (Group Manager Property)

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

1.1       Public Forum – Otokia Creek and Marsh Habitat Trust

 

Simon Laing, Viktoria Kahui and Andy Hutcheon spoke in support of the late funding application from the Otokia Creek and Marsh Habitat Trust.  They spoke in support of the funding application being considered and commented on the background of the trust and their application to purchase native plants for replanting along the creek and marsh. 

 

 

1.2       Public Forum – Various Items

 

Brian Cashmere spoke of various concerns which included the Jeffcoates Road Bridge, Canberra Place Reserve, Friendship Drive intersection with Brighton Road; the tracks around the Beachlands Speedway and the Green Island Memorial Gardens.

Mr Cashmere commented that the lighting and visibility of the Jeffcoates Road Bridge was a safety issue at night and requested that this be assessed.  Mr Cashmere spoke of the positive response and usage of the tracks which had been formed around the Beachlands Speedway, however lack of signage made it easy to get lost. 

Mr Cashmere advised that the corner of Friendship Drive and Brighton Road needed to be repaired.  Currently vehicles had to navigate out into Brighton Road when turning into Friendship Drive.  With the speedway season about to begin, Mr Cashmere was concerned with the safety issues of the intersection.

  

 

2          Apologies

Moved (Scott Weatherall/ Paul Weir):

That the Board:

 

Accepts the apology from Keith McFadyen.

 

Motion carried

 

 

3          Confirmation of agenda

 

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

Confirms the agenda with the following addition and alteration:

 

That the late funding application from Otokia Creek and Marsh Habitat Trust be accepted due to the timing of the plant sale.

 

That Item 7 – Smooth Hill be taken after Item 12 due to a prior commitment for     the staff member concerned.

 

Motion carried

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Notes the Elected Members' Interest Register and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 6 August 2020

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 06 August 2020 as a correct record.

Motion carried

   

Reports

6          Greater Green Island Update

 

The Board noted the written update provided by Larna McCarthy on Greater Green Island.

 

 

8          Funding Application

 

The Board considered funding applications from Positive Planting and the Ōtokia Creek and Marsh Habitat Trust.

Positive Planting requested $500.00 towards the cost of purchasing native trees, bushes and shrubs to improve and enhance the safety of whenua and wildlife at the Brighton Domain. 

 

Moved (John Moyle/Paul Weir):

That the Board:

 

a)     Approves the funding application for $500.00 from Positive Planting towards the cost of planting at the Brighton Domain.

b)     Notes that the application would be subject to approval on the proposed plant list and the signing of a volunteer agreement.

Motion carried (SHCB/2020/010)

 

 

The Ōtokia Creek and Marsh Habitat Trust requested $500.00 towards the purchase of native plants from a one day sale at the Yellow Eyed Penguin Trust for replanting along the creek and Marsh.

 

 

Moved (Leanne Stenhouse/John Moyle):

That the Board:

a)    Approves the funding application for $500.00 from Ōtokia Creek and Marsh Habitat Trust towards the purchase of native plants from the Yellow Eyed Penguin Trust for replanting along the Ōtokia Creek and Marsh.

Motion carried (SHCB/2020/011)

 

9          Governance Support Officer's Report

 

A report from Civic provided updates of activities relevant to the Board’s area which included:

a)         Project Fund

b)        Speed Limit Bylaw Submission

c)         Play Space Strategic Plan Survey

d)        Transportation Updates – the Board requested updates on:

             Seaview Road/Scroggs Hill Road intersection

             Brighton Road (Westwood to Ocean View) – a safety assessment for pedestrians, cyclists and horse riders.

             Scroggs Hill Road safety – strategies to manage the safety of Scroggs Hill Road.

e)        Parks and Reserves Updates

             Laybys workshop – Paul Weir provided an update on the laybys workshop which involved a drive around with Board members and transport and parks and reserves staff from Council and a Department of Conservation staff member.

             Sports Fields Submission – John Moyle acknowledged the assistance provided by Members which he would incorporate in the Board submission on the Sports Field survey. This would be ratified at the next Board meeting.

f)         Scroggs Hill Road Subdivision

 

 

There was a discussion on the quotation received for work to be undertaken at the Kaikorai Estuary Car Park.  The Board were in agreement that they would contribute $5,000 from the discretionary fund to support the project.

 

 

Moved (Scott Weatherall/Cr Jules Radich):

That the Board:

 

a)     Notes the Governance Support Officer’s Report

b)        Ratifies the Board’s submission on the Speed Limit Bylaw.

c)         Ratifies the Board’s submission on the Play Space Strategic Plan Survey.

d)        Approves the payment of $5,000 from the discretionary fund towards the cost of upgrading the Kaikorai Estuary car park.

Motion carried (SHCB/2020/012)

 

10        Board Updates

 

Board members provided updates on any activities undertaken on behalf of the Board or items of interest including:

-           Keep Dunedin Beautiful

-           Coastal Dune Regeneration Programme

-           Waldronville Food Forest

-           Community Response Plan

-           Kaikorai Estuary Car Park

-           Chain Hills Cycle Tunnel

-           Brighton Road Laybys

-           Green Island – Waldronville walkway/cycleway

 

 

Moved (Leanne Stenhouse/Cr Jules Radich):

That the Board:

 

a)     Notes the Board updates.

Motion carried

 

11        Chairperson's Report

 

The Chairperson (Scott Weatherall) provided an update on items of interest to the Board which included the following:

Smooth Hill – Mr Weatherall acknowledged the work from the community in respect to preparation of submissions to the Otago Regional Council (ORC) for the RMA consent and tabled an email from the Otago Regional Council on the consent. 

Canberra Place Reserve – Mr Weatherall provided an update on the feedback received from the Waldronville community on suggestions for the Canberra Place Recreational Reserve and noted that there had been 34 responses received.

Community Meetings – Mr Weatherall provided an overview of the community meetings, advocacy and support provided to local organisations and residents.

 

Moved (Scott Weatherall/Christina McBratney):

That the Board:

 

a)     Notes the Chairperson’s Report.

Motion carried

 

12        Councillor Update

 

Councillor Jules Radich provided an update on items of interest from Council and the wider Dunedin area.

 

 

Moved (Cr Jules Radich/Paul Weir):

That the Board:

 

a)     Notes the Councillor update.

Motion carried

Moved (Scott Weatherall/Leanne Stenhouse):

 

That the Board:

 

             Adjourns the meeting.

 

             Motion carried

 

The meeting adjourned at 1.52 pm and reconvened at 2.20 pm

7          Smooth Hill

 

Chris Henderson, Group Manager Waste And Environmental Solutions provided an update and responded to questions on the Smooth Hill consent process.

Mr Henderson also responded to general questions on waste and environmental solutions.

 

13        Items for Consideration by the Chair

 

The following items were identified:

-      Beachlands Speedway – the Board would like signage to be provided for the newly formed tracks around the speedway as this posed a safety issue for those not familiar with the area.

-      Jeffcoates Road Bridge – the Board would like staff to assess the night lighting of the bridge following complaints from the community on the safety issues with lack of lighting.

-      Friendship Drive/Brighton Road intersection – the Board would like staff to assess the condition of the road turning from Brighton Road into Friendship Drive.  They have been alerted that traffic needs to pull out widely to navigate the turn due to the condition of the seal.  There is concern with safety issues especially with the increase in traffic due to the new speedway season starting.

It was agreed that the November Community Board meeting would be held at Sunnyvale.

             

The meeting concluded at 2.34 pm.

 

 

 

 

..............................................

CHAIRPERSON


Council

08 December 2020

 

 

 

 

Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 24 September 2020, commencing at 5.00 pm.

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Mark O'Neill

 

Members

Blair Dale

David Frew

 

Cr Mike Lord

Leeann McLew

 

 

IN ATTENDANCE

Tom Dyer (Group Manager 3 Waters)

 

Governance Support Officer                  Jennifer Lapham

 

 

1          Public Forum

1.1       Public Forum – Kate Wilson

 

Kate Wilson spoke to the Board regarding the heating of the Middlemarch Swimming Pool and the grant that they received from the Dunedin City Council.  She advised that they were currently seeking funding to heat the pool and auto-winding equipment for the pool covers.  She advised that the total cost would be $52,000.

She advised that she would submit a formal funding application to the next meeting, however, in the meantime would be grateful for a letter of support to be attached to other funding applications.

Ms Wilson also advised that they were seeking an increase in their grant from the Dunedin City Council.  She commented that it had been at least 15 – 20 years since they had an increase.  They would like the grant to be increased to $15,000 to reflect the increases in costs.

The Board agreed to provide a letter of support.

 

2          Apologies

An apology was recevied from Robin Thomas.

 

Moved (Leeann McLew/Cr Mike Lord):

That the Board:

Accepts the apology from Robin Thomas.

 

Motion carried

 

3          Confirmation of agenda

 

 

Moved (David Frew/Mark O'Neill):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Leeann McLew/David Frew):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

                         Motion carried

 

5          Confirmation of Minutes

5.1       Strath Taieri Community Board meeting - 6 August 2020

 

Moved (David Frew/Mark O'Neill):

That the Board:

 

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 6 August 2020 as a correct record.

Motion carried

Part A Reports

6          Governance Support Officers Report

 

In a report the Governance Support Officer provided an update on matters of interest including:

·        Project Fund

·        EV Charger – Middlemarch

·        Dunedin Rail Assets

·        Correspondence

 

Discussion took place on the letter from the Otago Regional Council regarding the clearing of March Creek.  The Board noted the offer by Ms Mifflin to attend a Board meeting and agreed to invite her  to attend the November meeting with a walk around prior to the meeting.

 

 

Discussion took place on the placement of the EV Charger in Middlemarch.  Members noted that there was a slight change to the preferred site

 

During the discussion Cr Lord left the meeting at 5.24 pm.

 

 

Moved (David Frew/Mark O'Neill):

That the Board:

Approves the proposed siting of the EV charger in Middlemarch..

Motion carried (STCB/2020/037)

 

Cr Lord returned to the meeting at 5.26 pm.

 

 

Moved (Blair Dale/Leeann McLew):

That the Board:

 

Notes the Governance Support Officers Report.

Motion carried

 

7          Chairperson's Report

 

The Chairperson provided an update on matters of interest including:

·        Silver Birch trees in Cardigan Street need to be pruned and stakes are required for the smaller trees.

·        The new parks contractor had not yet undertaken any work on the berms, this work used to be undertaken by a local contractor who regularly maintained the area.

·        Request that the sides on the road in Hyde be levelled to enable the local community to maintain them to make the area look tidier.

·        Concern had been expressed about the loss of carparks in Dunedin, which would impact on local people being able to access facilities including the hospital.

 

 

 

Moved (Barry Williams/Leeann McLew):

That the Board:

a)     Notes the Chairperson’s Report.

Motion carried

 

 

8          Community Plan

 

Members agreed to add support for an increase to the grant, to $15,000, for the Middlemarch Swimming Pool to the Community Plan.

 

 

9          Council Activities

 

Cr Mike Lord provided an update on matters of interest including the development of the 10 year plan commenting that a lot of work was going into balancing the needs of the community against what can be afforded.  He also advised that the representation review was being undertaken. 

 

 

10        Notification of Items for Consideration by the Chairperson

 

There were no items notified.

 

 

 

 

The meeting concluded at 5.43 pm .

 

 

 

 

 

 

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C H A I R P E R S O N

   

 


Council

08 December 2020

 

 

 

 

Waikouaiti Coast Community Board

MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 30 September 2020, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Andy Barratt

Sonya Billyard

 

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

 

 

 

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi), Tom Dyer (Group Manager 3 Waters)

 

Governance Support Officer                  Rebecca Murray

 

 

 

1          Public Forum

1.1       Public Forum - Moana Gow Pool

 

Tony Parata, Chairperson of the Moana Gow Trust, addressed the meeting concerning surface painting maintenance due for the Moana Gow pool and the consideration of a new membrane for the surface which is estimated to cost $100,000.00.  Mr Parata requested assistance from the Board on the process to request the funding required in the DCC 10 Year Plan and responded to members’ questions.

 

1.2       Public Forum - Beach Street

 

Hugh (Ding) Bell addressed the meeting regarding Beach Street residents’ concerns with traffic volume and road safety concerns with the poultry farm and responded to members’ questions.

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a)        Extends public forum.

Motion carried (WC/2020/043)

 

Mr Bell also raised a safety concern with election signage on the corner, he advised it would be much safer if these were moved to across the road.

 

1.3       Public Forum - Bike Track Project and Hawksbury Lagoon Inc

 

Shirley McKewen addressed the meeting concerning the Hawksbury Lagoon Inc funding application and the bike track project proposed site on DCC recreation reserve land and the proposed layout.  Ms McKewen responded to members’ questions.

 

1.4       Public Forum - Mullet Collective

 

Sandra Muller from the Mullet Collective addressed the meeting regarding their funding application.  She provided an overview of the event which is to be held at the Warrington Domain.  Ms Muller responded to members’ questions. 

   

1.5       Public Forum – Pine trees around the golf course and the beach

 

Judy Martin addressed the meeting concerned that she had been advised that the pine trees located around the golf course and the beach were going to be cut down.  The Board advised Ms Martin that there were no plans to cut these trees down and she responded to members’ questions.

 

2          Apologies

There were no apologies.

 

 

3          Confirmation of agenda

 

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (WC/2020/044)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Andy Barratt added to his interest register that he owns a Market Garden business, 303 Apes Road.

 

Mandy Mayhem-Bullock added to her interest register that she is the local advisor for FENZ.

 

 

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2020/045)

 

5          Confirmation of Minutes

5.1       Waikouaiti Coast Community Board meeting - 12 August 2020

 

Moved (Cr Jim O'Malley/Sonya Billyard):

That the Board:

 

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 12 August 2020 as a correct record.

Motion carried (WC/2020/046)

    

Part A Reports

6          Otago Regional Council (ORC) Bus Services Update

 

Garry Maloney, ORC Manager Transport, addressed the meeting to provide an update on bus services.  He thanked the Board for their submission and provided an overview of what the ORC were proposing and what the Board had proposed in the submission and responded to members’ questions.

 

7          3 Waters

 

Tom Dyer, Group Manager 3 Waters, provided an update on 3 Waters matters of interest to the Board which included:

·      The 3 Waters Reform and the impacts

·      Standard of the Waikouaiti and Karitane drinking water

·      The future of the Warrington wastewater system

·      Firefighting water tanks

Mr Dyer responded to members’ questions.

 

8          Karitane Walkway Repair

 

Tom Dyer, Group Manager 3 Waters, addressed the meeting regarding the repairs needed to the Karitane Walkway following a weather event.  He advised that this walkway was not on either of the Transport Department or Parks and Recreation Departments asset registers and due to this was not monitored.  Mr Dyer responded to members’ questions.

 

9          Cycleways Project

 

Simon Noble, Envisage NZ Ltd, attended the meeting to discuss the cycleways project.  He spoke of his experience through his employment of bike track design.  Mr Noble spoke of the different types of bike tracks across NZ and responded to members’ questions.

 

10        Governance Support Officer's Report

 

The report provided details of activities relevant to the Board’s area, including:

·      Project Fund

·      Funding Reports from Waikouaiti District Museum and Waikouaiti Community Garden

·      Camping Control Bylaw 2015 Submission

·      DCC Proposed Speed Limit Bylaw – Amendment 11 Submission

·      Parks and Recreation Department Updates on Play Spaces Review, Tracks and Trails Review, Sports Field Review, Freedom Camping and Beaches and Reserves Bylaw

·      Roadworks Schedule

·      Maintenance of the spray area at Waikouaiti Wastewater Treatment Plant

·      Warrington Playcentre

·      Mobility Ramp Trial

·      Dunedin City Council Updates

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

a)     Notes the Governance Support Officer’s Report.

b)     Notes the funding reports from Waikouaiti District Museum and Waikouaiti Community Garden.

c)     Ratifies the submission to the Camping Control Bylaw 2015 retrospectively.

d)     Ratifies the submission to the DCC Proposed Speed Limit Bylaw – Amendment 11 retrospectively.

Motion carried (WC/2020/047)

 

11        Funding Applications

 

The report provided details of two funding applications received for the Board’s consideration. 

Hawksbury Lagoon Inc requested $1,200.00 for a reprint of their popular brochures.

Mullet Collective requested $200.00 towards the Mullet Festival which was a unique outdoor celebration of dance, poetry, theatre, music and visual art held in the Warrington Reserve.

 

Moved (Alasdair Morrison/Geraldine Tait):

That the Board:

 

a)     Approves the funding application from Hawksbury Lagoon Inc. of $1,200.00 towards a reprint of their brochures.

Motion carried (WC/2020/048)

 

 

Moved (Mandy Mayhem-Bullock/Mark Brown):

That the Board:

 

a)     Approves the funding application from the Mullet Collective of $200.00 towards the Mullet Festival.

Motion carried (WC/2020/049)

 

12        Chairperson's Report

 

The Chairperson provided a verbal report at the meeting, which included:

·   Police update will be provided at the Warrington meeting

·   Waikouaiti beachfront damage

·   Speaking to the Camping Control Bylaw 2015 Amendment Hearing

·   Emergency response

·   Community Board 10 Year Plan workshop, Andy Barratt to attend in the Chair’s absence

·   Freedom Camping meeting, Andy Barratt to attend in the Chair’s absence

 

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

 

a)     Notes the Chairperson’s report.

Motion carried (WC/2020/050)

 

13        Board Updates

 

Board members provided an update on activities, which included:

 

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock provided an update which included that the NZ awards would now be held online and that the KDB awards would be held mid-October.

 

Waikouaiti Recycling Centre Project

Geraldine Tait provided an update which included that earthworks would be completed end of October and that the advertising for a part-time co-ordinator would be held soon.

 

 

 

Waikouaiti Plantation Replanting Project

Mark Brown provided an update which included that planting had finished for this season and were now looking at the plants needed for next season.

 

Assist Fund Recipients with Reporting Back

Alasdair Morrison provided an update which included that a letter of support had been sent to the DCC for the Waiputai (Blueskin Bay) Trust.

 

Truby King Recreation Reserve Committee

Andy Barratt provided an update which included that the Truby King Management Plan would be out for consultation soon.

 

Local Government New Zealand Zone 6 Community Board Committee

Mandy Mayhem-Bullock provided an update which included that the Community Board Conference to be held in Gore next year preparation was underway.

 

North Coast Promotional Group

Mark Brown provided an update which included that there was a lot of work happening around this at the moment and processes to be in place by Christmas.

 

Recreational Working Group

Mandy Mayhem-Bullock provided an update which included that two public meetings had been held and that there would be submissions to the 10 Year Plan and the Regional Transport survey.

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

a)     Notes the updates.

b)     Endorses the letter of support sent to DCC Property Department for the Waiputai (Blueskin Bay) Trust.

Motion carried (WC/2020/051)

 

14        Waikouaiti Coast Community Board Newsletter

 

Board member, Sonya Billyard, addressed the meeting regarding the Waikouaiti Coast Community Board Newsletter and responded to other members’ questions.

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

a)    Allocates $1,200.00 to print 2,000 copies of the Waikouaiti Coast Community Board newsletter.

 Motion carried (WC/2020/052)

 

15        Community Plan

 

The Board provided updates to the Roading Schedule on page 28 of the Community Plan.

 

16        Council Activities

 

Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:

·   Truby King Reserve Management Plan Public Consultation – the submission period is from Monday 5 October 2020 and will close at 1.00pm on Tuesday 8 December 2020

·   Hapori Māori and Pasifika Communities Innovation and Development Funds

·   CEO Appointment

·   10 Year Plan Community Board Community Plan Workshop will occur on 19 October 2020

·   The Camping Control Bylaw Amendment hearing is set for 1 October 2020 and the Speed Limits Review Bylaw – Amendment 11 hearing is set for 28 and 29 October 2020

 

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

a)    Notes the update from Cr O’Malley.

Motion carried (WC/2020/053)

 

17        Items for Consideration by the Chairperson

 

The following items were identified:

·   Beach Street – to be an agenda item for the next meeting

·   Moana Gow Pool – to be an agenda item for the next meeting

 

             

The meeting concluded at 9.12 pm.

 

 

 

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CHAIRPERSON

   

 


Council

08 December 2020

 

 

 

 

West Harbour Community Board

MINUTES

 

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 30 September 2020, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Francisca Griffin

 

Deputy Chairperson

Trevor Johnson

 

Members

Duncan Eddy

Angela McErlane

 

Jacqueline Ruston

Jan Tucker

 

Cr Steve Walker

 

 

 

IN ATTENDANCE

Graham McKerracher (Communications and Marketing Manager), Julian Philips (Otago Regional Council) and Leigh Mckenzie (Waste Minimisation Officer)

 

Governance Support Officer                  Jennifer Lapham

 

 

1          Public Forum

1.1       Public Forum - Sawyers Bay School

 

Leslee Swete spoke to the funding applications from the Sawyers Bay School.  She advised that they were seeking funding to enable the school to purchase decodable books to assist with the reading programme.  This programme helps children who are struggling to read. 

 

1.2       Public Forum - Anteroom

 

Scott Flanagan and Chris Schmelz spoke to the funding  application from the Anteroom for assistance towards maintenance on their building.  Once the maintenance was completed the building would be compliant and would provide an accessible safe community art space for people of all physical ability.  

 

1.3       Public Forum - Peter Cole

 

Peter Cole spoke to the Board regarding hulks around the harbour.  He would like to develop a heritage trail between Port Chalmers and Aramoana.  He would like the Board to include the project in the Community Plan.

  

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Francisca Griffin/Cr Steve Walker):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Steve Walker/Angela McErlane):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

                         Motion carried

 

5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 12 August 2020

 

Moved (Francisca Griffin/Jan Tucker):

That the Board:

 

Confirms the minutes of the West Harbour Community Board meeting held on 12 August 2020 as a correct record.

             Motion carried

    

Part A Reports

6          Otago Regional  Council Regarding Public Transport

 

Julian Philips, Team Leader Public Transport, Otago Regional Council spoke to the Board regarding public transport.  Mr Philips provided an update on public transport issues including the replacement of bus shelters at Borlases Road and Stevenson Ave.  He advised that he was happy to be contacted regarding any issues or questions the Board may have. 

 

 

7          Governance Support Officers Report

 

In a report the Governance Support Officer provided an update on matters of interest including:

·        Project Fund

·        Parks and Recreation Update

·        Junk to Joy Community Event

 

 

Leigh McKenzie, Waste Minimisation Officer, spoke to the Board regarding the holding a Junk to Joy event in conjunction with the summer rural skip day, which would be held on 30 January 2021.  It was also suggested that the event be moved from Sawyers Bay to Watson Park.  Ms Mckenzie requested that the Board take the lead in supporting the Junk to Joy event.

 

 

Moved (Francisca Griffin/Jan Tucker):

That the Board:

a)     Agrees that a trial  Junk to Joy day be held in conjunction with the Summer Rural Skip day on 30 January 2021.

b)     Approves the shifting to the event from Sawyers Bay to Watson Park.

Motion carried (WHCB/2020/032)

 

 

Moved (Francisca Griffin/Duncan Eddy):

That the Board:

Agrees, in principle to take the lead, in conjunction with a local group, to organise the Junk to Joy event.

Motion carried (WHCB/2020/033)

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

Notes the Governance Support Officers Report.

             Motion carried

 

8          Project Fund Applications

 

Consideration was given to the application for funding from the Anteroom for $1022.38 towards making the building compliant and provide an accessible safe community art space for people of all physical ability.  

 

Moved (Duncan Eddy/Francisca Griffin):

That the Board:

Approves a grant of $1022.38 for the Anteroom.

Motion carried (WHCB/2020/034)

 

 

Consideration was given to an application from Sawyers Bay School for $3,166.00 towards the purchase of decodable readers.  In discussing the application members noted that the books were for the use of the Sawyers Bay School and did not meet the criteria of providing a benefit to the greater community.  It was also commented that the books should be provided by the Ministry of Education.

 

Moved (Cr Steve Walker/Duncan Eddy):

That the Board:

 

Declines the funding application from Sawyers Bay School.

Motion carried (WHCB/2020/035)

 

9          Report from Jacque Ruston re Fencing parkland

 

 

 

Jacque Ruston spoke to her report regarding the proposal to fence the Port Chalmers Centennial Gardens.  She advised that Mark Cameron had advised that he would fund the fencing of the whole phase 1, which would include the ‘small’ dog park and war memorial. 

 

In discussing the matter it was noted that the community consultation should be undertaken, as well as the Dunedin City Council, who owns the park to determine if there are any restrictions on fencing and possible ongoing costs for maintaining the area. 

 

 

Moved (Angela McErlane/Jan Tucker):

That the Board:

Notes the report.

Motion carried

 

10        Update on Cigarette Butt Bins

 

Duncan Eddy provided an update on the installation of Butt Bins.  He advised that 8 new bins will be installed at Boiler Point, Back Beach and along George Street.  The Council also agreed to install ‘smokers shields’ on rubbish bins at Tuckett’s Reserve, Back Beach picnic area and Port Chalmers Place.  The bins are being installed by Mark Cameron (Action Engineering) and Jon Visser (Port Otago) and as a result is a zero cost to the community, therefore, the amount the Board allocated for this project is no longer required.

 

 

Moved (Cr Steve Walker/Angela McErlane):

That the Board:

a)     Notes the report

b)     Revokes the resolution passed on 24 June 2020 allocating $770 for the purchase of 6 stainless steel ashtrays.

Motion carried (WHCB/2020/036)

 

11        Community Plan

 

 

There was no update to the Community Plan.

 

 

12        Board Representation And areas of responsibility

 

a)         Port Noise Liaison Committee

 

             Jacque Ruston advised that there was nothing to report.

 

b)        Ravensdown Community Liaison Group

 

Trevor Johnson advised that the meeting had been postponed.

 

c)     Keep Dunedin Beautiful

Jan Tucker advised that the Annual General Meeting would be held on 5 October and the awards ceremony would now be held in November.

 

d)        Access Radio

 

             Francisca Griffin advised that she had presented the programme the previously              morning. 

 

e)        Social Media and Communication

 

             Francisca Griffin advised that she had been putting information regarding the 10 year              plan on facebook. 

 

f)         Albertson Avenue Beautification Project

             Port Otago had agreed to make a sign to advise people about the garden and how it should be used.

g)         Community Awards

             Ange McErlane advised that there had only been one nomination received and she recommended that the awards be postponed until 2021.

 

Moved (Trevor Johnson/Cr Steve Walker):

That the Board:

a)    Agrees to delay the Community Awards until 2021.

b)    Revokes the resolution passed on 12 August 2020 allocating $600 for the Community awards. 

Motion carried (WHCB/2020/037)

 

 

h)        Aramoana Liaison

             Jan Tucker advised that the community would like to know what future plans that the Council has for Aramoana and other low lying areas.  They would also like toilets at Shelly Beach.  She advised that a remembrance service would be held on the 30 year anniversary of the Aramoana massacre and they would like the board to lay a wreath.

 

Moved (Jan Tucker/Duncan Eddy):

That the Board:

Agrees to provide a wreath for the 30th Anniversary of the Aramoana massacre and allocate appropriate funding.

Motion carried (WHCB/2020/038)

 

 

13        Chairperson's Report

 

The Chairperson provided  an update on matters of interest including:

d)     Replacement of Grey Street trees is progressing

e)     Storage of Ammonia Nitrate at Sawyers Bay – Work Safe had undertaken an inspection of the site. 

f)     Back Beach/Peninsula Road – that the petition for closing the road was not being progressed.

g)     That one of the people identified for the Port Noise Liaison Committee did not wish to accept the position.

h)     Neighbour Document – quotes had been received for $2,000.

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

Notes the Chairperson’s Report.

             Motion carried

 

14        Council Activities

 

 

Cr Walker provided an update on Council activities including the development of 10 year plan, the water reforms, 40 km limit speed limit for George Street had been approved, the representation review was commencing and the Council had appointed Sandy Graham (Acting Chief Executive Officer) as the new Chief Executive Officer.

 

 

Moved (Cr Steve Walker/Trevor Johnson):

That the Board:

Notes the Council Activity Report.

             Motion carried

 

 

15        Notification of Items for Consideration by the Chairperson

 

 

There were no items notified.

 

 

The meeting concluded at 7.35 pm .

 

 

 

 

 

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C H A I R P E R S O N