Attachments of Council

Council

13 April 2021

Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 30 March 2021, commencing at 10.00 am

PRESENT

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Doug Hall
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O'Malley
	Cr Jules Radich	Cr Chris Staynes
	Cr Lee Vandervis	Cr Steve Walker
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Gavin Logie (Acting General Manager Finance), Robert West (Acting General Manager City Services), Jeanine Benson (Group Manager Transport), Scott MacLean (Acting Group Manager Parks and Recreation), Owen Graham (Senior Leasing and Land Advisor) and Clare Sullivan (Team Leader Civic)

Governance Support Officer Lynne Adamson

1 Opening

Methodist Minister, Reverend David Poultney opened the meeting with a prayer.

2 Public Forum

2.1 Diversity and Engagement Advisors Roles

Lina Lastra, Community Engagement Southern Team, The Office of Ethnic Communities provided information on her role as Diversity and Engagement Advisor. Ms Lastra then responded to questions.

Moved (Mayor Hawkins/Cr Christine Garey):

That the Council:

Adjourns the meeting for five minutes.

Motion carried

The meeting adjourned at 10.22 am and reconvened at 10.33 am.

Cr Sophie Barker left the meeting at 10.33 am.

3 Apologies

There were no apologies.

4 Confirmation of agenda

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Confirms the agenda without addition or alteration.

Motion carried

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a) Notes Elected Members' Interest Register attached; and

b) Confirms the proposed management plan for Elected Members' Interests.

c) Notes the proposed management plan for the Executive Leadership Team’s Interests.

Motion carried

6 Confirmation of Minutes

6.1 Ordinary Council meeting - 23 February 2021

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 23 February 2021 as a correct record.

Motion carried

6.2 Ordinary Council meeting - 9 March 2021

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 09 March 2021 as a correct record.

Motion carried

6.3 Extraordinary Council meeting - 17 March 2021

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Confirms the public part of the minutes of the Extraordinary Council meeting held on 17 March 2021 as a correct record.

Motion carried

Minutes of Community Boards

7 Mosgiel-Taieri Community Board - 18 November 2020

Moved (Cr Carmen Houlahan/Cr Jules Radich):

That the Council:

Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 18 November 2020.

Motion carried

8 Otago Peninsula Community Board - 12 November 2020

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

Notes the minutes of the Otago Peninsula Community Board meeting held on 12 November 2020.

Motion carried

9 Saddle Hill Community Board - 12 November 2020

Moved (Cr Jules Radich/Cr Andrew Whiley):

That the Council:

Notes the minutes of the Saddle Hill Community Board meeting held on 12 November 2020.

Motion carried

10 Saddle Hill Community Board - 18 February 2021

Moved (Cr Jules Radich/Cr Jim O'Malley):

That the Council:

Notes the minutes of the Saddle Hill Community Board meeting held on 18 February 2021.

Motion carried

11 Strath Taieri Community Board - 12 November 2020

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

Notes the minutes of the Strath Taieri Community Board meeting held on 12 November 2020.

Motion carried

12 Waikouaiti Coast Community Board - 18 November 2020

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Council:

Notes the minutes of the Waikouaiti Coast Community Board meeting held on 18 November 2020.

Motion carried

13 West Harbour Community Board - 18 November 2020

Moved (Cr Steve Walker/Cr Jules Radich):

That the Council:

Notes the minutes of the West Harbour Community Board meeting held on 18 November 2020.

Motion carried

14 West Harbour Community Board - 3 February 2021

Moved (Cr Steve Walker/Cr Jules Radich):

That the Council:

Notes the minutes of the West Harbour Community Board meeting held on 03 February 2021.

Motion carried

Reports

15 Council Forward Work Programme

A report from Corporate Policy provided an updated forward work programme for the 2021-2022 year.

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

Notes the updated Council forward work programme.

Motion carried

16 DCC submission to the Draft Otago Southland Regional Land Transport Plan 2021-2031
	A report from Transport sought approval of a draft submission to Otago Regional Council on the Draft Otago Southland Regional Land Transport Plan 2021-2031.
	The General Manager Infrastructure Services (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.
	Cr Sophie Barker returned to the meeting at 10.44 am. Cr Rachel Elder left the meeting at 10.51 am and returned at 10.53 am and Cr Jules Radich left the meeting at 11.16 am and returned at 11.19 am.
	During discussion, it was agreed that the Peninsula Connection Completion Project be included in the submission.
	Moved (Mayor Aaron Hawkins/Cr Doug Hall): That the Council: Approves the Dunedin City Council Submission to the Otago Regional Council on the Draft Otago Southland Regional Land Transport Plan 2021-2031, with the inclusion of the Peninsula Connection Completion Project. Division The Council voted by division: For: Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (12). Against: Crs Carmen Houlahan, Jules Radich and Lee Vandervis (3). Abstained: Nil The division was declared CARRIED by 12 votes to 3 jMotion carried (CNL/2021/056)

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Adjourns the meeting and reconvenes at 12.40 pm.

Motion carried

The meeting adjourned at 11.59 am and reconvened at 12.40 pm.

17 Approval to Grant Right of Way Easement over Part Local Purpose (Esplanade) Reserve at 169 Main South Road, Green Island
	A report from Parks and Recreation sought Council consideration of an application by Harraway & Sons Ltd, owners of a property at 165 Main South Road, Green Island, Dunedin to grant right of way easements for vehicular access over part of a Local Purpose (Esplanade) Reserve at Main South Road, Green Island. Part of the reserve had historically been used as vehicular access to the Harraway & Sons Ltd oat mill at Main South Road, Green Island and to grant the easement would formalise the use and maintenance obligations for the accessway.
	The Acting Group Manager Parks and Recreation (Scott MacLean) and Senior Leasing and Land Advisor (Owen Graham) spoke to the report and responded to questions.
	Moved (Cr Mike Lord/Cr Chris Staynes): That the Council: a) Acting in its capacity as the administering body of the Local Purpose (Esplanade) Reserve pursuant to the Reserves Act 1977: i) Grants right of way easements over part of the Local Purpose (Esplanade) Reserve at 169 Main South Road, Green Island, in favour of the properties identified in this report and subject to the conditions outlined in this report. ii) Approves waiving the annual rental for use of the Local Purpose (Esplanade) Reserve at Main South Road, Green Island. iii) Decides that the criteria for exemption from public notification have been met. b) Acting under delegation from the Minister of Conservation dated 12 June 2013, and pursuant to section 48 of the Reserves Act 1977, consents to the grant of right of way easements over part of the Local Purpose (Esplanade) Reserve to property at 169 Main South Road, Green Island, in favour of the properties identified in this report and subject to the conditions outlined in the report. Motion carried (CNL/2021/057)

18 Approval to Grant Right of Way Easement over Part Dunedin Town Belt Recreation Reserve
	A report from Parks and Reserves sought Council consideration of an application by the owners of a property at 4 and 4A Lovelock Avenue, Dunedin, to grant a right of way easement for vehicular access over part of the Dunedin Town Belt Recreation Reserve. The granting of an easement would formalise the current use of an existing access and reduce the area of that accessway.
	The Acting Group Manager Parks and Recreation (Scott MacLean) and Senior Leasing and Land Advisor (Owen Graham) spoke to the report and responded to questions.
	Moved (Cr David Benson-Pope/Cr Doug Hall): That the Council: a) Acting in its capacity as the administering body of the Dunedin Town Belt Recreation Reserve pursuant to the Reserves Act 1977: i) Grants a right of way easement for vehicular access over part of the Dunedin Town Belt Recreation Reserve in favour of the property at 4 and 4A Lovelock Avenue, Dunedin, subject to the conditions outlined in this report. ii) Approves waiving the annual rental for use of the Dunedin Town Belt Recreation Reserve. iii) Decides that the criteria for exemption from public notification have been met. b) Acting under delegation from the Minister of Conservation dated 12 June 2013, and pursuant to section 48 of the Reserves Act 1977, consents to the grant of a right of way easement for vehicular access over part of the Dunedin Town Belt Recreation Reserve in favour of the property at 4 and 4A Lovelock Avenue, Dunedin, subject to the conditions outlined in the report. Motion carried (CNL/2021/058)

19 Financial Result - Period Ended 28 February 2021
	A report from the Executive Leadership Team provided the financial results for the eight months ended 28 February 2021 and the financial position as at that date.
	The Acting General Manager Finance (Gavin Logie) spoke to the report and responded to questions.
	Moved (Cr Doug Hall/Cr Mike Lord): That the Council: Notes the Financial Performance for the eight months 28 February 2021 and the Financial Position as at that date. Motion carried

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1 Ordinary Council meeting - 23 February 2021 - Public Excluded	S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S6(a) The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial. S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	.
C2 Ordinary Council meeting - 9 March 2021 - Public Excluded	S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	.
C3 Confidential Council Forward Work Programme	S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C4 Waste Futures Update	S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C5 Loan Facility Approval	S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried

The meeting moved into confidential at 12.54 pm and concluded at 1.12 pm.

..............................................

MAYOR

Council

13 April 2021

Otago Peninsula Community Board

MINUTES

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the

Portobello Bowling Club, Sherwood Street, Portobello on Thursday 18 February 2021,

commencing at 10:00 am.

PRESENT

Chairperson	Paul Pope
Deputy Chairperson	Hoani Langsbury
Members	Lox Kellas	Graham McArthur
	Cheryl Neill	Edna Stevenson
	Cr Andrew Whiley

IN ATTENDANCE

Kim Everett, DCC Engagement and Communications Advisor – Major Projects Transport; Kieran Trainor – DCC Capital Team Leader – Transport Delivery; Joe Connolly Senior Bid Manager, Fulton Hogan; Bruce Buxton, Project Engineer, GHD

Senior Officer: Chris Henderson, Group Manager Waste and Environmental Solutions

Governance Support Officer Lauren McDonald

1 Opening

Edna Stevenson opened the meeting with a reflection on the impacts of the Covid-19 pandemic on the community.

2 Public Forum

Sally Carson and Jenny Rock spoke to the Board and provided updates on the following projects:

Signs of the Seas

Jenny Rock acknowledged the Board’s support for the successful application made to the Lotteries Commission for a grant for the Signs of the Seas project (for the collation of ideas for “activation” points along the peninsula for the growing of marine stewardship, citizen science, cultural and place-based wellbeing).

Jenny advised that the project was now in the consultation phase and the intention was to collect ideas from the community and the Rūnaka with a hui, scheduled to be held on 24 June at the Otakou Marae.

Sally Carson advised once the consultation phase was completed that funding support would be sought from the DCC and ORC for install of activation points (signage). Sally confirmed that the activations could be used as a template for many groups, including schools and had national wide usability.

Following discussion the Board confirmed that proposed activations had synergy with the OPCB Community Plan for interpretive signage on the peninsula and the advised its support for the Sign of the Seas submission to the Annual Plan 2021-2022. The Board to provide a letter of support.

Otago Peninsula Biodiversity Group

Hoani Langsbury declared a conflict of interest as the Chairperson of the Otago Peninsula Biodiversity Group.

Jenny Rock provided the background to the tenancy of the Otago Peninsula Biodiversity Group (OPBG) in the old Happy Hens building in Portobello. She confirmed that the DCC owned the building and that the OPBG were responsible for the internal refurbishment. The building is to provide a conservation hub for groups active on the peninsula. She advised that due to unforeseen costs there was a shortfall in funding to complete the internal fit out due to the need for replacement of old wiring and a building consent for the work.

After discussion Bord members agreed for the Chairperson to take the following actions:

1. Write a letter to the DCC for the waiving of the building consents fee.

2. Write a letter of support for the Otago Peninsula Biodiversity Group to use when applying to external funders.

Moved (Chairperson Paul Pope/Member Cr Andrew Whiley):

That the Board:

Extends Public Forum beyond 30 minutes.

Motion carried

LED lighting

Jenny Rock raised the concerns of some residents on the peninsula with the install/upgrade of LED street lighting impacts on their residences. She requested consideration be given for the removal of non-essential street lighting and use of motion sensors for the activation of lighting.

Paul Pope requested that a list of the affected properties with street details and the identifying number on the light poles be provided to him to speak with the DCC LED street lighting project team to enable further discussion with concerned residents.

3 Apologies

There were no apologies advised.

4 Confirmation of agenda

Two additional matters for inclusion on the agenda, under items 8 and 11.

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

Confirms the agenda with the following additions:

Item 8 - Governance Support Officer’s report on change of use for funding granted to the Broad Bay Community Centre.

Item 11 – Board updates on the safety issue of the intersection of Highcliff Road and Seaton Road.

Motion carried (OPCB/2021/001)

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Cr Whiley advised of his role as Deputy Chair of the Dunedin Community House Executive Committee

Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

a) Amends the Elected Members' Interest Register and

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2021/002)

6 Confirmation of Minutes

6.1 Otago Peninsula Community Board meeting - 12 November 2020

Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 12 November 2020 as a correct record.

Motion carried (OPCB/2021/003)

Part A Reports

7 Peninsula Connection Project
	Representatives from the Peninsula Connection Project provided an update to the Community Board. Representatives in attendance were: Bruce Buxton, Project Engineer, GHD Joe Connolly – Senior Bid Manager, Fulton Hogan Kim Everett – Engagement and Communications Advisor, Major Projects - Transport, DCC Kieran Trainor – Capital Team Leader – Transport Delivery The update included tree removal and landscaping for the Broad Bay and reserve design, Sections 4,5 and 9 of the connection project works, road sealing, signage, maintenance for the shared path, and barrier replacement . Discussion was held on the possible relocation of the clothing bin located alongside the bus shelter in Broad Bay during the construction phase. Members suggested approaching the Broad Bay Hall Committee to have the bin located there until the community can discuss a permanent site once the works completed. Action: Cheryl Neill and Graham McArthur to respond to Bruce Buxton on the removal of clothing bin and to arrange a new site and advise to the community of the new location. Kevin Trainor advised that due to a supplier delay the install of the rounded edge curb blocks would not occur until 2022. Action: Cheryl Neill to let the Harwood community know that the resealing would occur ahead of the install of the curb blocks , which have been delayed until 2022. Lox Kellas raised an issue of road safety for the intersection of Highcliff and Seaton Roads due to visibility issues. Kevin Trainor advised that Hjarne Poulsen would check the issue for possible solutions.
8 Governance Support Officer's Report
	In a report from the Governance Support Officer provided an update on matters of interest, including: · Community Board Conference, 22-24 April 2021, Gore. It was agreed to decide on nomination from the Board at the next Board meeting on 25 March 2021 · 2021 Community Boards Outstanding Contribution Award – Members agreed to nominate the Otago Peninsula Community Board for its work on the Peninsula Connection Project and for the nomination to be completed by the Board at the next meeting on 25 March 2021.
	Moved (Chairperson Paul Pope/Member Edna Stevenson): That the Board: Nominate the Otago Peninsula Community Board for the 2021 Community Boards Outstanding Contribution Award for its work on the Peninsula Connection Project. Motion carried (OPCB/2021/004)

	Moved (Chairperson Paul Pope/Member Lox Kellas): That the Board: a) Notes the Governance Support Officer’s Report Motion carried (OPCB/2021/005)
	Moved (Chairperson Paul Pope/Member Edna Stevenson): That the Board: b) Adopts the meeting schedule for the Otago Peninsula Community Board for 2021 as: 18 February, 25 March, 24 June, 19 August and 11 November. Motion carried (OPCB/2021/006)
	Moved (Chairperson Paul Pope/Member Cheryl Neill): That the Board: c) Ratifies payment of the Otago Peninsula Community Board’s group membership fee of $30.00 to the Otago Community Broadcasters Society Inc through to 30 June 2021. Motion carried (OPCB/2021/007)
	Moved (Chairperson Paul Pope/Member Graham McArthur): That the Board: d) Agrees payment to OAR FM of $240.00 for the continued participation by the Board to the Otago Access Radio “Round the Boards” radio programme. Motion carried (OPCB/2021/008)
	Moved (Chairperson Paul Pope/Member Cheryl Neill): That the Board: e) Agrees for a meeting to be held on Thursday 15 April to consider and endorse the Board’s submission to the 2021-31 Ten Year Plan. The meeting to be held in Tomahawk. Motion carried (OPCB/2021/009)

	Moved (Chairperson Paul Pope/Member Graham McArthur): That the Board: Agrees to the change in use of the $400 granted in February 2020 to the Broad Bay Community Centre Motion carried (OPCB/2021/010)
9 Funding Applications
	The Civic report advised the balance of project funds available to the Board as at 18 February 2021 as $7,226.15 Discussion was held on a Scholarship funding application from Kaiya Casswell for $300.00 to support her attendance of an Outward Bound Course from 12 April to 2 May 2021
	Moved (Member Lox Kellas/Deputy Chairperson Hoani Langsbury): That the Board: a) Approves the scholarship funding application from Kaiya Casswell for $300.00 in support of her attendance to an Outward Bound Course from 12 April to 2 May 2021. Motion carried (OPCB/2021/011)

10 Community Plan 2020-2021
	Paul Pope advised that the revised Community Plan would be pre-circulated for discussion at the 25 March 2021 meeting.
11 Board Updates
	Board members provided updates on activities including: · Keep Dunedin Beautiful – meeting held 1 February, tenders out for the boatshed mural. · Rural Roads – dust currently an issue due to high volume of traffic, gravel roads need regrading as corrugation starting to appear and a large pothole on Allans Beach Rd which requires repair. (Lox to lodge request through the DCC Customer Services). · Community Meetings – 10 Year Plan consultation meeting by councillors with the community scheduled for Saturday 10 April, at the Macandrew Bay Hall. DCC have stands available for the community board’s use for community meetings. Community Board members to sort advertising of and meeting dates within their own community areas. · Civil Defence/Community Response Planning – A new “Otago gets ready” promotion underway for a new emergency alerts and community response system. · Te Rauone Reserve – consents approved; native lizards being trapped for relocation during the carpark construction. Work to commence on the groynes after the conclusion of the breeding season. · Harington Point Battery – Lox Kellas provided an update on the military background research work being undertaken for the site. · Coastguard – Cape Saunders rescue box repair is completed, will be placed on site by the end of February 2021.
	Moved (Chairperson Paul Pope/Member Cheryl Neill): That the Board: a) Notes the Board Updates. Motion carried (OPCB/2021/012)

12 Councillor's Update

Cr Andrew Whiley provided an update on matters of interest to the Board, including the 10 Year plan, Speed Limits Bylaw decision delay, a councillor visit on 3 February to Aurora’s project for underwater cabling from Portobello to Quarantine Island.

Cr Whiley also confirmed funding granted by the Dunedin Heritage Fund for restoration work at the Pukehiki Church.

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

Notes the report from Cr Whiley.

Motion carried (OPCB/2021/013)

13 Chairperson's Report
	The Chairperson provided an update on matters of interest including : · 10 Year Plan 2021-31 - due for public consultation 27March to 29 April. · ORC sand mining – discussion has been held with ORC on signage and rules for sand minding by contractors. · Tomahawk Lagoon – a water quality meeting is scheduled with the ORC for early March. · 2GP changes Cr Whiley left the meeting at 11:46 am.
	Moved (Chairperson Paul Pope/Member Cheryl Neill): That the Board: a) Notes the update from the Chairperson. Motion carried (OPCB/2021/014)
	· Board support for the naming of private roadway (Tomahawk)
	Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury): That the Board: b) Supports the staff recommendation to the Infrastructure Service Committee for a private way off Centre Road, Tomahawk to be named as either Sunset Terrace or Sunset Close. Motion carried (OPCB/2021/015)

14 Items for Consideration by the Chairperson

Matters raised for consideration included:

· Wellers Rock – awaiting placement of signage and carpark access. Land lease is being finalised with the Runuka and carpark development is included in the 2021/2022 budget .

Action: Paul Pope to follow this matter up.

· Rongo Memorial – Rūnaka have requested that Council allocate parking alongside the memorial and a tap for the washing off of tapu.

Action: Paul Pope as Chair to write a letter to the Mayor and CEO to request parking and a water tap for the Rongo memorial.

· School children follow presentation from the 24 September meeting on ideas such as the pump park.

Action: Cheryl Neill to co-ordinate attendance by pupils to the March or April 2021 meeting.

The meeting concluded at 11:55 a.m.

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CHAIRPERSON

Council

13 April 2021

Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Waitati Hall, 26 Harvey Street, Waitati on Wednesday 17 February 2021, commencing at 5.30 pm

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Andy Barratt	Sonya Billyard
	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi), Simon Drew (General Manager Infrastructure Services) Tom Dyer (Group Manager 3 Waters) and Dr Susan Jack (DHB Medical Officer of Health)

Governance Support Officer Rebecca Murray

1 Public Forum

1.1 Public Forum - Waitati School

Tara O’Neill, Principal of Waitati School addressed the meeting regarding their funding application. She provided an updated funding application which updated the Board on what was being requested and an overview of the project which was to purchase a shed to house the Kiln which was for pottery purposes. Ms O’Neill responded to members’ questions.

1.2 Public Forum - Hauteruruku ki Puketeraki

A representative from Hauteruruku ki Puketeraki, Suzi Flack, provided an overview of how the funding received for the Waka Kaupapa Club was utilised, how the programme was run, who was involved and that the programme was currently oversubscribed. Ms Flack responded to members’ questions.

1.3 Public Forum - Waitati Valley Road Group

John Ransley and Carolyn Guytonbeck addressed the meeting regarding the Waitati Valley Road Group funding application. They provided an overview of work conducted to date with the road, improving public access and responded to members’ questions.

1.4 Public Forum - Waikouaiti Rodeo Association

James Ure addressed the meeting regarding the Waikouaiti Rodeo Association funding application and responded to members’ questions.

1.5 Public Forum – Lead levels in water

Gerard Pile addressed the meeting regarding the test results for the lead in the water at his property in Merton and responded to members’ questions.

Moved (Alasdair Morrison/Mark Brown):

That the Board:

1 Extends Public Forum.

Motion carried (WC/2021/001)

1.6 Public Forum – Waitati Valley Road

Mark Spencer addressed the meeting regarding his concerns with the Waitati Valley Road Group funding application and responded to members’ questions.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Alasdair Morrison/Mark Brown):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (WC/2021/002)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Mandy Mayhem-Bullock amended her register of interest as follows; Chair of Blueskin News Committee and Vice President of Blueskin A & P Society.

Sonya Billyard amended her register of interest as follows; member of Moana Gow Pool Trust and removed being a member of the Waikouaiti Youth Club.

Mark Brown amended his register of interest as follows; change from president to member only for the Blueskin A&P Society.

Moved (Alasdair Morrison/Mark Brown):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2021/003)

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 18 November 2020

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 18 November 2020 as a correct record.

Motion carried (WC/2021/004)

Part A Reports

6 Update on Policing Matters

Due to an urgent matter arising Constable Olivia Winbush was unable to provide an update on Policing matters.

7 Lead in Waikouaiti, Karitane, and Hawksbury Village water supply
	A report from 3 Waters and the Executive Leadership Team advised that on 2 February 2021, the Dunedin City Council and Public Health South advised residents in Waikouaiti, Karitane and Hawksbury Village not to use tap water for drinking, cooking or preparing food until further notice because of elevated levels of lead in the drinking water supply. General Manager Infrastructure Services (Simon Drew), Group Manager 3 Waters (Tom Dyer) and DHB Medical Officer of Health (Dr Susan Jack) spoke to the report and responded to members’ questions.
	Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board: Notes the report of the elevated levels of lead in the Waikouaiti, Karitane and Hawksbury Village water supplies and the actions taken to date. Motion carried (WC/2021/005)

	Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board: Adjourns the meeting. Motion carried (WC/2021/006)

	The meeting adjourned at 7.15 pm and reconvened at 7.31 pm.

8 Governance Support Officer's Report
	The report provided an update on activities relevant to the Board’s area.
	Moved (Alasdair Morrison/Andy Barratt): That the Board: Notes the Governance Support Officer’s Report. Motion carried (WC/2021/007)
	Moved (Mandy Mayhem-Bullock/Mark Brown): That the Board: Adopts the 2021 meeting schedule for the Waikouaiti Coast Community Board which included the proposed April meeting and amending last meeting to 24 November 2021. Motion carried (WC/2021/008)
	Moved (Geraldine Tait/Mark Brown): That the Board: Ratifies the submission to the Review of Truby King Reserve Management Plan retrospectively. Motion carried (WC/2021/009) with Sonya Billyard withdrawing.
	Moved (Mark Brown/Andy Barratt): That the Board: a) Decides not to submit to the Gambling & TAB Venue Policy Review. b) Decides not to submit to the Dangerous and Insanitary Buildings Policy Review. Motion carried (WC/2021/010)

9 Funding Applications
	The report provided details of three funding applications received for the Board’s consideration. Waikouaiti Rodeo Association requested $4,072.20 to erect a new outside fence as the posts are old and are a safety concern. Waitati Valley Road Group requested $600.00 to improve and maintain public access to the Semple Born. Waitati School requested $500.00 to go towards installation of kiln 1 (which they fundraised to purchase this kiln), the refurbishment of kiln 2 (A gas kiln). Also, to insulate and line the school garage where the Kilns are going, install a quality lock and alarm system and to buy a small shed to house kiln 2 in. Also requested was funding towards the accessories needed for the new screen and projector at the East Otago Events Centre for Gravity Events.
	Moved (Geraldine Tait/Cr Jim O'Malley): That the Board: Notes the funding report from Blueskin News. Motion carried (WC/2021/011)
	Moved (Alasdair Morrison/Mark Brown): That the Board: Lay the funding application on the table from the Waikouaiti Rodeo Association to allow Board Member Mark Brown to obtain a recommendation and estimate on repairs to the fencing. Motion carried (WC/2021/012)
	Moved (Alasdair Morrison/Andy Barratt): That the Board: Lay the funding application on the table from the Waitati Valley Road Group to seek clarification from the appropriate DCC department regarding public usage and civil works on the roadway in question. Motion carried (WC/2021/013)
	Moved (Mark Brown/Andy Barratt): That the Board: Approves the funding application from the Waitati School $500.00 towards a shed for the kiln. Motion carried (WC/2021/014)
	Moved (Mark Brown/Andy Barratt): That the Board: Approves the funding application from Gravity Events $1,280.00 for the accessories for the new screen and projector at the East Otago Events Centre. Motion carried (WC/2021/015)

10 Chairperson's Report

The Chairperson provided a verbal update at the meeting, which included:

Thank you to members Sonya Billyard and Andy Barrett for all their hard work with the lead in water affected communities.

Allocated funding for a Vanderburg memorial.

Waikouaiti Bike Track – Local resident Shirley McKewen has decided not to proceed with this due to lack of interest in the community.

Blueskin Show being held on 11 April 2021

10 Year Plan

Firefighting tanks

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Notes the Chairperson’s report.

Motion carried (WC/2021/016)

11 Board Updates

The Board members provided updates on activities, which included:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock advised that the Waitati Hall mural would be complete once the graffiti guard was applied. Mandy advised that she is currently the acting chair for KDB.

Waikouaiti Recycling Centre Project

Geraldine Tait advised that they are in final stages of becoming an incorporated society which will still be called OneCoast. A container had now been purchased and currently deciding on the positioning of this on site. A Co-ordinator had now been employed, she will be looking at obtaining volunteers. Andy Barrett advised that staff from the ORC would discuss in general terms on the possibilities of green waste recycling and what sorts of consents would need to be obtained.

Truby King Recreation Reserve Committee

Andy Barratt had attended a number of meetings for the committee largely to sort out the consultation of the management plan and that he would only attend meetings now if invited to do so.

Local Government New Zealand Zone 6 Community Board Committee

Mandy Mayhem-Bullock had a zoom meeting which included community board role in the long term plan and how important it was, a webinar would be conducted on the representation review.

North Coast Promotional Group

Mark Brown advised that the website was now available which was called North East Otago Discoveries, haven’t progressed as yet in forming a co-op.

Recreational Working Group

Mandy Mayhem-Bullock advised that she and Emily spoke to the ORC and asked for Cycleways to be added to the regional transport plan. Cr O’Malley will check this had been added to the consultation document.

Moved (Alasdair Morrison/Mark Brown):

That the Board:

Notes the updates.

Motion carried (WC/2021/017)

12 Community Plan

The Board provided updates on the following for the Community Plan.

Current and future Priorities on page 10 to include Waikouaiti, Karitane and Hawksbury Village areas water quality.

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

Notes the updates.

Motion carried (WC/2021/018)

13 Council Activities

Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:

Water Reform

10 Year Plan

2GP

Moved (Cr Jim O'Malley/Mandy Mayhem-Bullock):

That the Board:

2 Notes the update.

Motion carried (WC/2021/019)

14 Items for Consideration by the Chairperson
	There were no items for consideration.

The meeting concluded at 9.27 pm.

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CHAIRPERSON