Date:                                                    Tuesday 25 May 2021

Time:                                                   10.00 am

Venue:                                                Council Chamber, Municipal Chambers, The Octagon, Dunedin

 

 

 

Council

OPEN ATTACHMENTS

UNDER SEPARATE COVER

 

 

ITEM         TABLE OF CONTENTS                                                                                                                                 PAGE

   

6.1             Ordinary Council meeting - 13 April 2021

a         Minutes of Ordinary Council meeting  held on 13 April 2021                                           2  

7                 Mosgiel-Taieri Community Board - 17 February 2021

a         Minutes of Mosgiel-Taieri Community Board held on 17 February 2021                   13

8                 Waikouaiti Coast Community Board - 24 March 2021

a         Minutes of Waikouaiti Coast Community Board held on 24 March 2021                  20

9                 Strath Taieri Community Board - 25 March 2021

a         Minutes of Strath Taieri Community Board held on 25 March 2021                            27

10              Otago Peninsula Community Board - 25 March 2021

a         Minutes of Otago Peninsula Community Board held on 25 March 2021                    32

11              West Harbour Community Board - 17 March 2021

a         Minutes of West Harbour Community Board held on 17 March 2021                        41     

 

 


Council

25 May 2021

 

               

 

Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 13 April 2021, commencing at 10.01 am

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Gavin Logie (Acting General Manager Finance), Keith Cooper (Chair, Dunedin City Holdings Ltd) and Jemma Adams , Terry Davies (CEO Dunedin Venues), Clare Sullivan (Team Leader Civic), Louise van de Vlierd (Manager Visitor Centre), (Jemma Adams) General Manager DCHL/DCTL Managing Director, Opportune Consulting (Andrew Douglas) and Anne Gray (Policy Analyst)

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

1.1       Public Forum – Trains Not Planes

 

Sally Brown and Melanie Borrell spoke of the success of the Seasider weekly ‘Trains not Planes’ service between Dunedin and Waitati over the summer months and the benefit to local businesses.  They urged DCC to support continuation of the service and increase it to enable people to take the train to Dunedin for various things including events. 

Ms Brown and Ms Borrell then responded to questions.

1.2       Public Forum - Port Chalmers Day Train Usage

 

Raewynne Pedofski spoke of the value in the city retaining the Otago Excursion Train and commented that the train bought approximately 274 passengers to the Port Chalmers Day held in March which was successful and appreciated by local businesses.

Ms Pedofski responded to questions and implored Council to retain the service.

 

             1.3       Public Forum – Otago Railway Trust

Kate Wilson, Chairperson of the Otago Central Rail Trust spoke in support of an extension to the rail trail to Dunedin.  She explained that a trail for walkers, cyclists and horse riders alongside parts of the railway line could be established.

Ms Wilson that the Trust would like to work with the Council and Department of Conservation to scope out ideas for an extension.  The trust would then seek funding for feasibility work together with manawhenua and other interested parties. 

Ms Wilson then responded to questions.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

 

That the Council:

 

             Extends the public forum.

 

             Motion carried

 

             1.4       Public Forum – First Union

 

                          Sonja Mitchell, Union Organiser, First Union and Dave Kearns, Rail and Maritime Transport Union advised that they represented members employed at Dunedin Railways.

 

                          They urged Council to retain the railway and that as rail was a low carbon form of transport, it should be developed  as the way forward for travel.  Ms Mitchell and Mr Kearns then responded to questions.

  

2          Apologies

             There were no apologies.

 


 

3          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

 

Confirms the agenda with the following alteration:

 

That Council move into non-public after Item 8 to discuss Item 9 – The Future of Dunedin Railways Limited, Appendix 6 then move back into public for discussion of the report.

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the proposed management plan for the Executive Leadership Team’s Interests.

Motion carried

 

Cr Rachel Elder left the meeting at 10.52 am.

5          Confirmation of Minutes

5.1       Ordinary Council meeting - 30 March 2021

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

 

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 30 March 2021 as a correct record. 

Motion carried

 

  

6          Minutes of Community Boards

6          Otago Peninsula Community Board - 18 February 2021

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

 

Notes the minutes of the Otago Peninsula Community Board meeting held on 18 February 2021.

Motion carried

 

7          Waikouaiti Coast Community Board - 17 February 2021

 

Moved (Cr Jim O'Malley/Cr Andrew Whiley):

That the Council:

 

Notes the minutes of the Waikouaiti Coast Community Board meeting held on 17 February 2021.

Motion carried

Cr Rachel Elder returned to the meeting at 10.55 am.

Reports

8          Actions From Resolutions of Council Meetings

 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

 

Notes the Open and Completed Actions from resolutions of Council meetings.

 

Motion carried

 

 


 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

 

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

9  The Future of Dunedin Railways Limited Attachment C

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

That Keith Cooper (Chair, Dunedin City Holdings Ltd) and Terry Davies (CEO, Dunedin Venues Ltd) be permitted to remain in the meeting because of their knowledge for the Dunedin Railways Limited Attachment C discussion.  This knowledge would be of assistance and was relevant to the matter being discussed.

That the meeting adjourn to enable members of the public to leave.

             Motion carried

 

The meeting adjourned at 10.52 am.

The meeting reconvened in public at 12.01 pm.

Cr Lee Vandervis entered the meeting at 12.05 pm and Cr Doug Hall entered the meeting at 12.12 pm.

 

9          The Future of Dunedin Railways Limited

 

A report from Dunedin City Holdings Limited outlined the longer term options for Dunedin Railways Limited and its assets. 

The report noted that four options had been provided for consideration, all requiring funding from Council from the financial year commencing 1 July 2021.

 

The Chairperson, Dunedin City Holdings Ltd (DCHL) Keith Cooper, General Manager DCHL/DCTL (Jemma Adams), Managing Director, Opportune Consulting (Andrew Douglas) and (Chief Executive Officer, Dunedin Venues (Terry Davies) spoke to the report and responded to questions.

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

             Adjourns the meeting and reconvenes at 1.15 pm.

 

             Motion carried

 

The meeting adjourned at 12.40 pm and reconvened at 1.16 pm.

Cr Doug Hall entered the meeting at 1.22 pm.

 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

a)    Requests a report for the Ten Year Plan deliberation meeting that includes:

 

i) Staff analysis of the financial and strategic implications of retaining a train operation in city ownership using either:

-   The national rail network only (Option 3) or

-   The national rail network and the Taieri Gorge line (Option 4).

 

ii)    the implications of maintaining the existing arrangements until June 30 2022,                    allowing for formal public consultation on future options through the Annual                    Plan 2022/23 process.

 

b)    Supports the Otago Central Rail Trust to seek funding for feasibility work on possible extensions to the Otago Central Rail trail between Middlemarch and Wingatui in collaboration with Manawhenua and other interested parties.

 

Division

 

             The Council voted by division:

 

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14).

Against:         Cr Lee Vandervis (1).

Abstained:   Nil

 

             The division was declared CARRIED by 14 votes to 1

 

Motion carried (CNL/2021/062)

 

10        Regulatory Subcommittee Recommendation on Legal High Retail Location Policy Review

 

A report presented the recommendation of the Regulatory Subcommittee  on the review of the Legal High Retail Location Policy.

 

The Chairperson (Cr Andrew Whiley) spoke to the recommendations.  The General Manager Community Services (Simon Pickford) and Policy Analyst (Anne Gray) responded to questions on the policy.

 

 

Moved (Cr Andrew Whiley/Cr Jules Radich):

That the Council:

 

a)     Notes that the Regulatory Subcommittee has considered all submissions received on the Legal High Retail Location Policy review.

b)     Approves the proposed amended Legal High Retail Location Policy.

Motion carried (CNL/2021/063)

 

11        Regulatory Subcommittee Recommendation on Gambling and TAB Venue Policy Review

 

A report presented the recommendations of the Regulatory Subcommittee on the review of the Gambling and TAB Venue Policy.

 

The Chairperson (Cr Christine Garey) spoke to the recommendations. The General Manager Community Services and Development (Simon Pickford) and Policy Analyst (Anne Gray) responded to questions on the policy.

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Council:

 

a)     Notes that the Regulatory Subcommittee had heard and considered submissions on the Gambling and TAB Venue Policy.

b)     Approves the amended Gambling and TAB Venue Policy, which had a sinking lid approach to the number of venues and gambling machines in Dunedin with the deletion of section 1.2.3 and the following amendment to Section 1.2.4 to read:

Council may permit the relocation of existing class 4 venues where the premises cannot continue to operate at that site.  Examples of such circumstances include the following:

1.2.4.1      Fire

1.2.4.2      Natural disaster

 

c)     Lobbies central government through Local Government New Zealand to establish              a more sustainable model of funding for community organisations to replace the              reliance on gambling proceeds.

 

Division

The Council voted by division:

 

For:                Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Lee Vandervis, Steve Walker and Mayor Aaron Hawkins (13).

Against:        Crs Jules Radich and Andrew Whiley (2).

Abstained:                Nil

 

             The division was declared CARRIED by 13 votes to 2

 

Motion carried (CNL/2021/064)

                


 

Resolution to exclude the public

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 30 March 2021 - Public Excluded

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

.

 

C2  Confidential Council Actions from Resolutions at Council Meetings

S6(a)

The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6.

 

C3  Director Remuneration - Dunedin City Holdings Limited Group Companies

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(b)(i)

The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This report is confidential because the information contained in this report remains confidential until Council has determined the level of fees and advised Dunedin City Holdings Limited of the outcome at which point the information can be made public..

C4  CEO Key Performance Indicators

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

That Keith Cooper (Chair, Dunedin City Holdings Ltd) be permitted to remain in the meeting because of his knowledge for Item C3.  This knowledge would be of assistance and was relevant to the matter being discussed.

 

 

The meeting moved into confidential at 2.53 pm and concluded at 4.10 pm.

 

 

 

 

 

..............................................

MAYOR

 


Council

25 May 2021

 

 

 

Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Coronation Hall, Gordon Road, Mosgiel on Wednesday 17 February 2021, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Joy Davis

 

Deputy Chairperson

Dean McAlwee

 

 

Members

Phillipa Bain

Martin Dillon

 

Cr Carmen Houlahan

Brian Miller

 

Brian Peat

 

 

 

IN ATTENDANCE

Jeanine Benson (Group Manager, Transport)

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Public Forum

1.1       Policing Matters

 

Sergeant John Cunningham, New Zealand Police was in attendance to introduce himself and provided an update on policing matters in the Board’s area.

Sergeant Cunningham responded to questions.

 

1.2       Mosgiel/Taieri Community Voice

 

Kelly Aitcheson, Janine Tansley and Kevin Thompson were in attendance to introduce a new established community group – Mosgiel/Taieri Community Voice.  They raised concerns regarding the Mosgiel/Taieri Safer Schools Street project.

Mr Thompson, Ms Aitcheson and Ms Tansley responded to questions.

  

 

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Brian Miller/Cr Carmen Houlahan):

That the Board:

 

Confirms the agenda with the following addition:

 

Inclusion in Item 6 -  Consideration of a submission to 2GP;

Inclusion in Item 7 – Mosgiel-Taieri Safer Schools Streets; and

Inclusion of Item 11 – Community Plan.

 

Motion carried (MTCB/2021/001)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no declarations.

 

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2021/002)

 

5          Confirmation of Minutes

5.1       Mosgiel-Taieri Community Board meeting - 18 November 2020

 

Moved (Martin Dillon/Phillipa Bain):

That the Board:

 

Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 18 November 2020 as a correct record.

Motion carried (MTCB/2021/003)

    

Part A Reports

6          Governance Support Officer's Report

 

A report from Civic provided and update on a number of activities relevant to the Board’s area.

There was an in-depth discussion on the project fund and the allocation of funds.

 

Moved (Dean McAlwee/Phillipa Bain):

That the Board:

 

Approves sponsorship of an additional $80.00 from the Board’s Discretionary Fund for a resident in the Mosgiel-Taieri Community Board area to attend the Berwick Outdoor Course.

 

Motion carried (MTCB/2021/004)

 

 

Moved (Member Brian Miller/Member Brian Peat):

That the Board:

 

Approves $12,000.00 from the Board’s Discretionary Fund towards the Board’s Project – Silverstream Beautification Planting.

 

Division

That the Board voted by division

 

Votes by division.

For:    Phillipa Bain, Dean McAlwee, Brian Miller, Cr Carmen Houlahan and Brian Peat (5).

Against:          Joy Davis and Martin Dillon (2).

Abstained:    Nil

 

The division was declared CARRIED by 5 votes to 2

 

Motion carried (MTCB/2021/005)

 

 

Moved (Phillipa Bain/Dean McAlwee):

That the Board:

 

Lays the Item - “Round the Boards – OAR FM Programme” on the table.

 

Motion carried (MTCB/2021/006)

 

 

Following discussion on the meeting schedule, it was agreed that the Board’s next meeting would be held on Wednesday, 14 April 2021 commencing at 5.00 pm and an updated schedule would be presented to the meeting for the remainder of 2021.

 

 

Moved (Joy Davis/Dean McAlwee):

That the Board:

 

Agrees that the Next Board’s meeting would be held on Wednesday, 14 April 2020 in the Downes Room, Mosgiel Library commencing at 5.00 pm.

 

Motion carried (MTCB/2021/007)

 

 

Cr Carmen Houlahan withdrew from the discussion on the draft Dunedin City Council  10 year plan 2021-31.

 

The Board agreed to hold a workshop to discuss their submission to the draft 10 year plan 2021-31.

 

 

Moved (Member Phillipa Bain/Joy Davis):

That the Board:

 

Agrees that a workshop would be held on Wednesday, 7 April 2021.

 

Motion carried (MTCB/2021/008)

 

Following discussion, the Board agreed that Joy Davis would attend the Community Board conference on behalf of the Bord.

 

 

Moved (Martin Dillon/Phillipa Bain):

That the Board:

 

Nominates Joy Davis to attend the 2021 New Zealand Community Boards’ Conference.

 

Motion carried (MTCB/2021/009)

 

 

Cr Carmen Houlahan withdrew from the discussion on the Dunedin City Council Variation 2 of the Dunedin City Council’s 2GP.

 

There was a discussion on Variation 2 of the Dunedin City Council’s 2GP.

 

 

Moved (Brian Miller/Phillipa Bain):

That the Board:

 

Authorises Brian Miller to prepare a submission to the Dunedin City Council’s 2GP Variation 2 on behalf of the Board.

 

Motion carried (MTCB/2021/010)

 

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

Notes the Governance Support Officer’s Report.

Motion carried (MTCB/2021/011)

 

7          Board Updates

 

Board members to provided updates on activities which included:

 

1          Keep Dunedin Beautiful (KDB)

Phillipa Bain (Board representative) provided an update which included Ori 2021 Tent City.

 

2          Friends of the Mosgiel Memorial Gardens

Phillipa Bain advised that she had prepared a leaflet which members would be able to hand out during Party in the Park.

 

3          Celebrating Local Excellence on the Taieri Project

Joy Davis provided a background to the project which included the names of recipients.

 

4          Hawk n Hurl

Dean McAlwee advised that pamphlets advertising the event were currently being printed and would be available for Party in the Park.

 

5          Mosgiel Coronation Hall

Dean McAlwee (Board Representative) advised that a meeting was being held in the upcoming week.

 

 

Moved (Brian Miller/Brian Peat):

That the Board:

 

Recommends  to the Mosgiel Coronation Hall Trust to give consideration to submitting to DCC’s draft 10 year plan 2021-31 as an option for a mid-sized theatre.

 

Motion carried (MTCB/2021/012)

 

 

6          Mosgiel Business Association

Joy Davis and Cr Carmen Houlahan (Board Representatives) provided an update.

 

7          Mosgiel Aquatic Project Team

Brian Miller (Board Representative) provided an update on the Mosgiel Aquatic Project during which Mr Miller objected to words used during the debate.

 

Moved: (Joy Davis/Phillipa Bain):

 

That the Board:

 

Adjourns the meeting.

 

Motion carried

 

The meeting adjourned at 7.35 pm and reconvened at 7.40 pm.

 

8          Mosgiel and Taieri Emergency Group.

Joy Davis commented on the upcoming activities which included training.

 

9          Outram Emergency Group.

Dean McAlwee advised there was no update.

 

10        Silverstream Plantings

Brian Peat commented on the proposed Waihola-Dunedin cycle trail.

 

11-      Social Media

Brian Peat provided an update which included the increase in likes/comments that had been posted on the Board’s Facebook page.

 

12        Dunedin Tunnel’s Trust

Jeanine Benson provided an update.  Mr Peat requested that he be removed as the Board’s representative.

 

13        Community Engagement

Dean McAlwee advised that Party in the Park would be a good forum and opportunity for the Board Members to engage with the community.

 

14      Mosgiel Safer Schools Streets

There was a discussion on the Mosgiel-Taieri Safer School Streets Project which included the early consultation that had been undertaken and the recent concerns raised by the community.

 

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

Notes the Board Updates.

Motion carried (MTCB/2021/013)

 

8          Chairperson's Report

 

A report from the Chairperson updated the Board on matters of interest since the previous meeting.

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

Notes the Chairperson’s update.

Motion carried (MTCB/2021/014)

 

9          Council Activities

 

Councillor Carmen Houlahan provided an update on items of interest which included:

·    Draft 10 year plan 2021-31;

·    Residents Opinion Survey;

·    Waikouaiti, Karitane and Hawksbury Village water issue.

 

 

Moved (Cr Carmen Houlahan/Dean McAlwee):

That the Board:

 

Notes the Council Activities Update.

Motion carried (MTCB/2021/015)

 

10        Items for consideration by the Chair

 

Mr Miller requested an update on the Centre Road extension.

 

             

The meeting concluded at 8.11 pm

 

 

 

..............................................

CHAIRPERSON

 


Council

25 May 2021

 

 

 

Waikouaiti Coast Community Board

MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 24 March 2021, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Andy Barratt

Sonya Billyard

 

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

 

 

 

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi), Malcolm Anderson (Manager City Marketing) and Louise van de Vlierd (Manager Visitors Centre)

 

Governance Support Officer                  Rebecca Murray

 

 

 

1          Public Forum

1.1       Public Forum - OneCoast

 

Judy Martin from OneCoast addressed the meeting regarding their funding application and responded to members’ questions.

 

Cr Jim O’Malley entered the meeting at 5.35 pm.

 

1.2       Public Forum - Seasider Train Service

 

Sally Brown and Mel Borrell addressed the meeting regarding the success of Seasider Train service as part of the Trains not Planes marketing, the benefit to the community and recommendation of the continuation of this service.  They also responded to members’ questions.

  

2          Apologies

An apology for lateness was received for Geraldine Tait.

 

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

Accepts the apology for lateness from Geraldine Tait.

Motion Carried

 

3          Confirmation of agenda

 

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion Carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Mandy Mayhem-Bullock amended her Register of Interest advising that she is the Acting Chair for Keep Dunedin Beautiful.

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion Carried

 

5          Confirmation of Minutes

5.1       Waikouaiti Coast Community Board meeting - 17 February 2021

 

Moved (Mandy Mayhem-Bullock/Cr Jim O'Malley):

That the Board:

 

Confirms the Waikouaiti Coast Community Board meeting held on 17 February 2021 as a correct record.

Motion Carried

    

Part A Reports

6          Update on Policing Matters

 

Constable Olivia Winbush was in attendance to provide an update the Board on Policing matters.

Geraldine Tait entered the meeting at 6.03 pm.

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

 Notes the update on Policing matters.

 

Motion Carried

 

7          Dunedin Destination Plan Refresh

 

The Manager City Marketing (Malcolm Anderson) and the Manager Visitors Centre (Louise van de Vlierd) were in attendance to update the Board on the Dunedin Destination Plan refresh and responded to members’ questions.

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

Notes the update on the Dunedin Destination Plan refresh.

Motion Carried

 

8          Governance Support Officer's Report

 

The report provided an update on activities relevant to the Board’s area.

 

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

Notes the Governance Support Officer’s Report.

Motion Carried

 

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

 

Decides to submit to the Ōtepoti Dunedin Destination Plan refresh and agrees that the Board delegate authority to Alasdair Morrison to finalise the submission.

Motion carried (WC/2021/020)

 

 

 

 

 

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

 

Decides not to provide feedback to the St Clair to St Kilda Coastal Plan/Whakahekerau – Rakiātea Rautaki Tai.

Motion Carried

 

9          Funding Applications

 

The report provided details of four funding applications received for the Board’s consideration. 

As per the meeting held on 17 February 2021 the Waikouaiti Rodeo Association funding application requesting $4,072.20 to erect a new outside fence as the posts are old and are a safety concern lay on the table until the 24 March 2021 meeting to obtain a recommendation and estimate on repairs to fencing.

As per the meeting held on 17 February 2021 the Waitati Valley Road Group requesting $600.00 to improve and maintain public access to the Semple Born lay on the table to seek clarification from the appropriate DCC department regarding public usage and civil works on the roadway in question.

OneCoast has requested $969.15 including GST to go towards purchasing a wind blade flag and stand to advise the community when OneCoast is open at their container at the Transfer Station.  They have also requested funding for a St John compact first aid kit for the container and for two committee members to complete a St John first aid course.

Blueskin A&P Society has requested $500.00 to go towards the Bland Park Tuatara mural and a bouncy castle at this year’s show.

The Board passed a resolution at its meeting held 17 February for Gravity Events for the accessories for the new screen and projector at the East Otago Events Centre of $1,280.00.  The total on the invoice received for payment is $1,290.00, the Board are to consider approving an additional $10.00.

Geraldine Tait and Andy Barratt declared a conflict of interest with the OneCoast funding application and withdrew from this item.

Mark Brown, Mandy Mayhem-Bullock and Alasdair Morrison declared a conflict of interest with the Blueskin A&P Society funding application and withdrew from this item.  Geraldine Tait chaired the meeting while this funding application was considered.

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

Notes the funding report from the Waiputai (Blueskin Bay) Trust.

Motion Carried

 

 

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

 

Uplifts the funding application from the Waikouaiti Rodeo Association from the table.

Motion carried (WC/2021/021)

 

 

 

Moved (Mark Brown/Sonya Billyard):

That the Board:

 

Approves the funding application from the Waikouaiti Rodeo Association for $912.00 for 17 3m x 175mm strainer posts.

Motion carried (WC/2021/022)

 

 

 

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

 

Uplifts the funding application from the Waitati Valley Road Group from the table.

Motion carried (WC/2021/023)

 

 

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

 

Declines the funding application from the Waitati Valley Road Group.

Motion carried (WC/2021/024)

 

 

 

Moved (Chairperson Alasdair Morrison/Andy Barratt):

That the Board:

 

Approves the funding application from the OneCoast for $969.15 exl GST towards a wind blade flag and St John first aid training for two community members and a St John first aid kit for the container.

Motion carried (WC/2021/025) with Geraldine Tait and Andy Barratt withdrawing.

 

 

 

Moved (Andy Barratt/Sonya Billyard):

That the Board:

 

Approves the funding application from the Blueskin A&P Society $500.00 towards the Bland Park Tuatara mural and a bouncy castle at this year’s show.

Motion carried (WC/2021/026) with Mark Brown, Mandy Mayhem-Bullock and Alasdair Morrison withdrawing.  Geraldine Tait chaired the meeting while this resolution was passed.

 

 

 

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

Approves the additional $10.00 for Gravity Events.

 

Motion carried (WC/2021/027)

 

10        Chairperson's Report

 

The Chairperson provided a verbal update at the meeting, which included:

Acknowledged the passing of ex Councillor Tony Parata

LED Lighting

Water Leaks

Train Service

Truby King

Beach Signage

 

 

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

 

Notes the Chairperson’s report.

Motion Carried

 

11        Board Updates

 

Board members to provide updates on activities including:

 

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock advised the Board that she is the Acting Chair of KDB and an Acting Deputy Chair will be appointed soon.  She also advised that advertising will commence soon for the tree planting day for babies which will be held on Mother’s Day and that nominations for community awards will open soon 

 

Waikouaiti Recycling Centre Project

Geraldine Tait advised that this is progressing and that members are eager to get the centre open.

 

Recreational Working Group

Mandy Mayhem-Bullock advised that cycleways has been added to the Regional Land Transport Plan.

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

Notes the updates.

Motion Carried

 

12        Community Plan

 

The Board provided updates on the following for the Community Plan.

Roading Schedule on Page 28.

 

 

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

 

Notes the updates.

Motion Carried

 

13        Council Activities

 

Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:

 

10 Year Plan Consultation

Regional Public Transport Plan

Water Services Bill

 

 

Moved (Cr Jim O'Malley/Mandy Mayhem-Bullock):

That the Board:

 

Notes the update.

Motion Carried

 

14        Items for Consideration by the Chairperson

 

There were no items for consideration.

 

 

 

 

The meeting concluded at 8.12 pm.

 

 

 

..............................................

CHAIRPERSON

   

 


Council

25 May 2021

 

 

 

Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 25 March 2021, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Mark O'Neill

 

Members

David Frew

 

 

Leeann McLew

 

 

Robin Thomas

 

 

Cr Mike Lord

 

 

 

IN ATTENDANCE

Tom Dyer, Group Manager 3 Waters, Simon Drew (General Manager (Infrastructure Services), Michelle Mifflin (Otago Regional Council), Jean Luc Payan (Otago Regional Council), Gavin Palmer (Otago Regional Council), Gary La Hood (Otago Regional Council)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

1.1       Funding Application - Community Garden

 

Cynthia Flanagan spoke to the Board regarding the funding application from Grocotts Community Garden.  In response to a question regarding the long term viability of the gardens, she advised that they hoped the railway land and buildings would remain in public ownership. 

1.2       Fouldan Maar

 

Andrea Bosshard spoke to the Board regarding the future of Fouldan Maar and sought a decision on the future of the site. 

  

 

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Mike Lord/David Frew):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

The Chairperson advised that he was a member of Strath Taieri Agricultural & Rural Tourism Trust (STARTT), which was the umbrella group for the funding application.

 

It was noted that as STARTT was not the funding applicant and its only role was to provide provision for the use of the Trust’s bank account, that should funding be granted, there was no conflict for the Chairperson.

 

 

Moved (David Frew/Leeann McLew):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

             Motion carried

 

5          Confirmation of Minutes

5.1       Strath Taieri Community Board meeting - 4 February 2021

 

Moved (Mike Lord/David Frew):

That the Board:

 

Confirms the minutes of the Strath Taieri Community Board meeting held on 4 February 2021 as a correct record.

             Motion carried

    

Part A Reports

6          Otago Regional Council - Flooding Issues

 

 

Michelle Mifflin, Manager Engineering, Jean Luc Payan, Manager Natural Hazards, Gavin Palmer, General Manager Operations, and Garry La Hood, Engineer from the Otago Regional Council spoke to the Board regarding flooding issues in Middlemarch.

 

Ms Mifflin advised that a community update would be provided within the next six months however a newsletter would be circulated prior to each Community Board meeting.

 

 

Moved (Robin Thomas/Mark O'Neill):

That the Board:

Notes the report from the Otago Regional Council

Motion carried

 

 

6a       Project Fund

 

 

Consideration was given to an application from  the Strath Taieri Agriculture & Rural Tourism Trust (STARTT) on behalf of the Grocotts Community Garden for $2,500 towards the installation of a tunnel house.

Discussion took place on the application including the future of the railway land, and if any funding was required for ANZAC Day.  It was suggested that the application be laid on the table pending additional information.

 

 

Moved (Mike Lord/ David Frew):

That the Board:

 

Lay the application from Strath Taieri Agriculture & Rural Tourism Trust, on behalf of Grocotts Community Garden, on the table pending further information.

             Motion carried

 

7          Governance Support Officers Report

 

In a report the Governance Support Officer provided an update on matters of interest, including the Community Board Conference and the Representation Review

Discussion took place on the Community Board Conference to be held on 22 – 24 April.

 

 

Moved (Mark O'Neill/David Frew):

That the Board:

             Appoint Robin Thomas to attend the Community Board Conference.

 

Motion carried (STCB/2021/005)

 

 

It was agreed that the Board would meet with the Representation Review Panel at the conclusion of the 15 April 2021 meeting.

 

Moved (Mark O'Neill/Mike Lord):

That the Board:

 

Notes the Governance Support Officers Report.

Motion carried

 

8          Chairperson's Report

 

The Chairperson provided an update on matters of interest including:

·    An update on the condition of local roads.

·    The agreement between the Council and the Community Hall Committee has been ratified.

·    The 10 year plan engagement was commencing on 24 March.  Members were encouraged to attend the session in Middlemarch.

 

9          Council Activities

 

Cr Lord provided an update on matters of interest including the current financial result and the Dunedin City Holding Ltd’s results.

 

 

10        Notification of Items for Consideration by the Chairperson

 

 

There were no items notified for consideration.

             

The meeting concluded at 6.15 pm.

 

 

 

 

 

 

..............................................

C H A I R P E R S O N


Council

25 May 2021

 

 

 

Otago Peninsula Community Board

MINUTES

 

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 25 March 2021, commencing at 10:04 a.m.

 

PRESENT

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Cheryl Neill

Graham McArthur

 

IN ATTENDANCE

Malcolm Anderson, Marketing Manager Enterprise Dunedin Sarah Bramhall, PR and Promotions Advisor and Louise van de Vlierd, i-SITE Manager

 

Senior Officer                                               Chris Henderson, Group Manager Waste and Environmental                                                                     Solutions

Governance Support Officer                  Lauren McDonald

 

 

1          Opening

Paul Pope welcomed attendees and opened the meeting with a reflection on the ongoing impact of the global Covid-19 pandemic and the considerations business and community need to plan for the future.

2          Public Forum

2.1       Fulton Hogan

Joe Connolly provided an update on progress on the Peninsula Connection Project, including:

·    The timeline for the surface sealing on the Broad Bay section.

·    Final section to be completed in May 2021

·    Section 9 design is under discussion

·    Road closures for work at The Cove

 

During discussion it was suggested by members that Fulton Hogan consider retain a historical record on the connection project. It was seen to be of value to the general public.  Joe Connolly advised he would take this back for consideration by Fulton Hogan.

 

 

2.2       Josephine Tarasiewicz – OPCB scholarship recipient

Josephine thanked the board for the opportunity to attend the University of Otago’s “Hands on Otago” course held in January 2021.  She advised that it had been a wonderful experience, with many learnings and network opportunities and had inspired her to pursue future study in performing arts, theatre and film.

Paul Pope thanked Josephine for her presentation and for being a wonderful ambassador for the Peninsula and the Board wished her well for her future endeavours.

 

2.3       Broad Bay Community Centre – funding applications

Kim and Matt Moran, Broad Bay Community Centre Committee representatives spoke to the two applications seeking funding for:

·    Continued production of a quarterly newsletter, through until 2022.

·    Replacing wiring at the hall as it was out-of-date and unsafe.  They confirmed the community centre had regular paid patronage, with 3 standard bookings on average, per week.

 

2.4       Tom Churchill

Tom Churchill addressed the Board and outlined his concerns in a video presentation for the ongoing erosion of the retaining wall in Hanson Street into the Portobello Bay.

 

Paul Pope asked that Mr Churchill provide him with a copy of the video presentation for him to progress a response on the erosion concerns from Council.

 

Mr Churchill also provided a sample piece of the broken asphalt and photo of the condition of the road surface. He advised that the road surface had disintegrated quickly following the install of fibre optic cabling in Beaconsfield Road and needed urgent repair work.

 

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

 

Extends Public Forum beyond 30 minutes

 

Motion carried

 

3          Apologies

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

 

Accepts the apologies from Edna Stevenson, Cr Andrew Whiley and Lox Kellas.

 

Motion carried (OPCB/2021/016)

 

4          Confirmation of agenda

 

 

Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (OPCB/2021/017)

 

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Chairperson Paul Pope/Member Cheryl Neill):

That the Board:

 

a)     Notes the Elected Members' Interest Register and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2021/018)

 

6          Confirmation of Minutes

6.1       Otago Peninsula Community Board meeting - 18 February 2021

 

Moved (Member Graham McArthur/Chairperson Paul Pope):

That the Board:

 

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 18 February 2021 as a correct record.

Motion carried (OPCB/2021/019)

    

Part A Reports

7          Destination Dunedin Plan

 

Malcolm Anderson, Marketing Manager Enterprise Dunedin, Sarah Bramhall, PR and Promotions Advisor and Louise van de Vlierd, i-SITE Manage provided an update on the current review/refresh of the Destination Dunedin Plan (DDP).  Consultants will work through and consult on the DDP (including social, environmental, economic and sustainability factors). Consultation period 8 March to 16 April 2021.

 

 

Paul Pope and Hoani Langsbury expressed interest in attending any workshop with the DDP consultants to provide feedback from the Otago Peninsula area.

 

8          Department of Conservation - Peninsula Issues

 

Shay van der Hurk from the Department of Conservation spoke to conservation issues on the Otago Peninsula.

 

Discussion included:

·    sea lion activity and protection (fencing) in place at Hoopers Inlet and Allans Beach.

·    Members asked for a consultation process for submissions to DoC on resource needs and communication of DoC’s work programme.

·    DOC seeking volunteers with an interest and passion for conservation and wildlife.

·    Members advised the benefit of DoC seeking groups such as SPOKE and STOP to assist with maintenance/protection of native plant species along walking tracks on the peninsula.

·    Safety audit of the recreational track at Highcliff, resulting in the track being removed as unsuitable for mountain biking.

·    Development of DoC site at McMeeking Road, Highcliff. Discussions underway with Rūnaka on significant sites on the peninsula such as Sandfly Bay and Sandymount for the curation of heritage information for visitors.

·    Shay outlined the new DoC visitor strategy “PROTECT, CONNECT AND THRIVE” promoting the social benefits of nature, including walking tracks and conservation campsites and to encourage tourists to the area.

·    Public toilets at Sandfly Bay and Sandymount confirmed as in place by DoC until end of March 2021.

 

9          Community Plan 2020-2021

 

A copy of the Otago Peninsula Community Board Community Plan 2020-2021 was pre- circulated for members to review and provide any updates.

 

Paul Pope confirmed a workshop on the Board’s submission to the 10 Year Plan 2021-31 would be held on 15 April 2021 and asked that members read the Community Plan and be ready for a discussion/decision.

 

 

Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury):

That the Board:

 

Endorses the Otago Peninsula Community Board’s Community Plan 2020-21 update as at 25 March 2021.

 

Motion carried (OPCB/2021/020)

 

10        Governance Support Officer's Report

 

A report from Civic detailed activities relevant to the Board area including:

·    Community Board Conference (Gore, 22-24 April 2021)

Lauren to investigate a day registration for Paul Pope to attend.

 

·    Community Boards Outstanding Awards Nominations

Paul Pope to complete a nomination of the OPCB for their work on the Peninsula Connection Project, if it meets the scope of the award criteria.

·    2021-31 Ten Year Plan consultation period 27 March - 29 April, with a community consultation by DCC councillors on Saturday 10 April, 10:00am – 12 noon at the Macandrew Bay Hall.

·    Representation Review 2021.

Paul Pope advised that the Representation Review Panel members would meet with the Board at 9:00am on 15 April, with the Community Board meeting commencing at 10:30am.  The meeting venue - Grants Braes’ Football Clubroom, Tomahawk.

 

 

Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury):

That the Board:

 

a)     Notes the Governance Support Officer’s Report

b)     Confirms the OPCB representative to the Community Board Conference, 22-24 April in Gore as Paul Pope.

c)     Endorses the Board’s nomination to the Community Boards Outstanding Awards for 2021.

Motion carried (OPCB/2021/021)

 

11        Funding Applications

 

A report from Civic included an update from the Broad Bay Community Centre on the approved change in use of funding granted by the Board in February 2021, with the February 2020 approved funding used for installing of a music/public address system for the Broad Bay Hall.

The balance of project funds available to the Board as at 18 March 2021 was noted as $6,686.15.  Funding applications considered by the Board at the meeting were:

a)   The Otago Peninsula Biodiversity Trust for $2,397.75 to support the changeover of electrical wiring to single-phase power.

b)   The Broad Bay Community Centre for $400.00 for funding of a quarterly newsletter for 2021/2022.

c)   The Broad Bay Community Centre for $2,500.00 for electrical wiring work for the Broad Bay Hall.

 

Hoani Langsbury declared a conflict of interest for the funding application from the Otago Peninsula Biodiversity Trust (OPBT) and took no part in discussion or voting on this item.

 

Board members saw the benefit of the OPBT as a community based environmental centre for advocacy of native species and projects and raising profile of biodiversity work on the peninsula.

 

 

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

 

             Approves the funding application from the Otago Peninsula Biodiversity Trust for $2,397.75 to support the changeover electrical wiring to single-phase power

Motion carried (OPCB/2021/022)  Hoani Langsbury abstained from the vote.

 

 

 

 

Moved (Chairperson Paul Pope/Member Cheryl Neill):

That the Board:

          Approves the scholarship funding application from the Broad Bay Community Centre for $400.00 for funding quarterly newsletter for 2021/2022.

Motion carried (OPCB/2021/023)

 

 

 

Moved (Member Graham McArthur/Deputy Chairperson Hoani Langsbury):

That the Board:

        Approves the scholarship funding application from the Broad Bay Community Centre for $2,500.00 for electrical wiring work for the Broad Bay Hall.

Motion carried (OPCB/2021/024)

 

 

ANZAC Day service

 

 

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

                  Approves payment for an ANZAC wreath for the Macandrew Bay service.

 

Motion carried (OPCB/2021/025)

 

 

Paul Pope to co-ordinate with DCC to place the order for the wreath for the Macandrew Bay ANZAC Day service.

 

12        Board Updates

 

Updates were provided on activities, including:

Keep Dunedin Beautiful – next meeting to be held in early April, noting that the                  current chairperson (Jan Tucker) has stood down due to ill health.

 

Tourism/Biodiversity Forum – The board agreed that a joint forum be held on                     Wednesday 14 April, 7pm at the Portobello Bowling Clubrooms. 

Action: Hoani Langsbury and Graham McArthur to liaise the event and issue invitations.

 

Civil Defence/Community Response Planning – A copy of the new real time app ‘Get Ready Otago’ community emergency response system had been circulated to members.  Paul Pope and Graham McArthur confirmed attending training with Paul Allen (DCC Civil Defence).

 

Te Rauone Reserve – DCC have been granted a permit to work on the lizard                          habitat at the reserve.

 

 

             Broad Bay - Graham McArthur confirmed the clothing bin adjacent to the existing bus stop shelter had been removed. 

 

Cheryl Neill provided feedback on:

·    Progress on the availability and costs for regular Chat Bus visits to schools on the peninsula.  Action: Paul Pope and Cheryl Neill to co-ordinate an update to be provided to the schools.

·    The community are seeking a wooden bench for the Portobello Bay walkway near the Harwood turn off.  Action: Cheryl Neill to write to Bruce Buxton ( GHD) to enquire if a donation of a wooden bench was possible for the walkway.

·    Erosion of the seawall on Stephney Avenue, repair and renewal of the seawall Tidewater Drive, Harwood.  Action: Cheryl to speak with the affected households in the area for a collective submission to be made to the 10 Year Plan.

·    Use of Scott Hall for the Harwood community with the Aurora 3 days of power outages recently.

 

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

 

Notes the Board Updates.

Motion carried (OPCB/2021/026)

 

 

 

Moved (Chairperson Paul Pope/Member Cheryl Neill):

That the Board:

             Authorises spending of up to $100.00 for catering for the Tourism/Biodiversity Forum               on 14 April 2021.

 

Motion carried (OPCB/2021/027)

 

13        Councillor's Update

 

No update was provided as Cr Whiley was an apology for the meeting.

 

14        chairperson’s report

 

Paul Pope provided a verbal update at the meeting, including:

·    10 Year Plan 2021-31 - and community consultation to be held on 10 April at the Macandrew Bay Hall 10:00am -12 noon.

 

·    Otago Regional Council LTP submission – consideration on what to include in the Board’s submission.

 

14        Chairperson's Report (continued)

 

·    Aurora power outages – Initial communications from the various power companies was poor.  Cheryl Neill and Paul Pope co-ordinated with Aurora to open community halls for residents to relocate during the power outages, with Aurora also providing vouchers for the Penguin Café for hot drinks.

 

·    Otago Peninsula vegetation spraying - Recent issues with native species being sprayed accidently by contractors.  Discussion held with Council and the contractor about improving knowledge of plant species and the spray being used.

 

·    Signage and parking space for public water tap at Portobello – members agreed to the tap being based at the Portobello recreation reserve as 2 reticulated taps already in place and provided safer parking.  Action: Hoani Langsbury to liaise the moving of the public water tap with DCC staff.

 

·    Tomahawk Lagoon water quality – Paul met with the Otago Regional Council re water quality work for the lagoon.  Awaiting ORC confirmation of budget for this work.  A catchment group will be established for the Tomahawk Lagoon for development of a water quality management plan for lagoon.

 

·   Wellers Rock – carparking.  Action: Hoani Langsbury and Paul Pope to follow up on the progress with finalising the lease with the Trust’s real estate agent.

 

·   Rongo memorial parking and water provision - Paul Pope confirmed he had spoken with Mayor Hawkins and Edward Ellison, awaiting a response.

 

Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury):

That the Board:

 

Notes the update from the Chairperson.

Motion carried (OPCB/2021/028)

 

15        Items for Consideration by the Chairperson

 

There were no items for consideration by the Chair.

 

The meeting concluded at 12:10pm.

 

 

 

 

..............................................

CHAIRPERSON


Council

25 May 2021

 

 

 

West Harbour Community Board

MINUTES

 

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 17 March 2021, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Francisca Griffin

 

Deputy Chairperson

Trevor Johnson

 

Members

Duncan Eddy

 

 

Angela McErlane

 

 

Jacqueline Ruston

 

 

Cr Steve Walker

 

 

 

IN ATTENDANCE

Mike Perkins, Network, Catchment and Maintenance Manager, 3 Waters

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

There was no Public Forum.  

 

2          Apologies

An apology was recevied from Jan Tucker.

It was moved (Francisca Griffin/Trevor Johnson)

That the Board

                         Accepts the apology from Jan Tucker.

             Motion carried

 

 

3          Confirmation of agenda

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

 

5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 3 February 2021

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

Confirms the public part of the minutes of the West Harbour Community Board meeting held on 3 February 2021 as a correct record.

Motion carried

 

Part A Reports

6          Pipe Renewals in Harrington Street and Wickliffe Terrace

 

Mike Perkins, Network, Catchment and Maintenance Manager spoke to the Board regarding the pipe renewals in Harrington Street and Wickliffe Terrace.  He advised that this work would alleviate flooding in the area during normal rain and a 1 in 20 year event.

 

 

7          Governance Support Officers Report

 

In a report the Governance Support Officer provided an update on the matters of interest.

 

Discussion took place on the project fund, noting that any remaining funds would need to be spent by 30 June. 

 

Discussion also took place on the 10 year plan submission, it was agreed that a draft submission would be prepared for consideration at the Board’s April meeting and for the submission to be based on the Community Plan.

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

Notes the Governance Support Officers Report.

Motion carried

 

 

8          Board Representation And areas of responsibility

 

 

a)        Port Noise Liaison Committee

Jacque Ruston advised that Port Otago Ltd were doing an excellent job with communications and keeping the community informed.

b)        Ravensdown Community Liaison Group

Trevor Johnson advised that there was nothing to report.

c)         Keep Dunedin Beautiful

Duncan Eddy advised that the Keep Dunedin Beautiful chairperson had resigned, and that the Smokefree Unit from Southern District Health board had provided stickers for the Butt bins.

d)        Access Radio

Francisca Griffin advised that the Board needed to give consideration as to whether they would continue for another year.

 

It was moved (Griffin/Ruston):

 

That the Board

 

Approves the payment of the subscription for OAR Radio.

 

         Motion carried

 

 

 

 

e)        Social Media and Communication

 

             Francisca Griffin advised that it might be useful to allocate funding to the facebook page to get better coverage.

e)        Albertson Avenue Beautification Project

Francisca Griffin advised that the garden was looking good, after students from Carrington College volunteered to carry out weeding. 

f)         Community Awards

Ange McErlane advised that there was nothing to report.

g)        Aramoana Liaison

There was no report due to Jan Tuckers absence.

h)        Vision Port Chalmers

There was no report due to Jan Tuckers absence.

 

It was agreed that Duncan Eddy and Jacque Ruston would be responsible for the Community Awards, and Ange McErlane would be responsible for Aramoana Liaison and Vision Port Chalmers.

 

 

9          Chairperson's Report

 

The Chairperson provided an update on matters of interest including:

·    Sims Group have decided they will concentrate on the brick building only which will be used as multiple purpose community space.

·    Port Otago Update – The museum partnership is up and running and they are proposing to construct a dog park on their land.

·    ANZAC Day – Jacque Ruston agreed to lay the wreath on behalf of the Board.

·    Vegetation – meet with a representative from Whitestone to review the issue in the area and was advised that progress was being made.

 

Moved (Trevor Johnson/Steve Walker):

That the Board:

 

a)     Notes the Chairperson’s Report.

Motion carried

 

 

10        Council Activities

 

 

Cr Walker provided an update on the 10 year plan consultation.  He thanked staff for their work in producing the document.

 

 

11        Notification of Items for Consideration by the Chairperson

 

 

There were no items notified.

 

 

 

 

The meeting concluded at 6.35 pm.

 

 

 

 

 

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C H A I R P E R S O N