Council

27 July 2021

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure and Development), Simon Pickford (General Manager Community Services), John Christie (Manager Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality) and Clare Sullivan (Manager Governance).

2.1       Red Light

Anna-Lena Bininda addressed the meeting concerning the initiative Red Light Dunedin. She explained that this enabled someone in an uncomfortable or dangerous situation to either ask bar staff for a Red Light drink or show them the Red Light Logo which would ensure they would be looked after.  They would stay with the person and either call them a ride home, a friend or the Police, whichever was relevant.

Cr Andrew Whiley entered the meeting at 9.06 am.

Ms Bininda explained that the Police and the Southern District Health Board were supportive of the initiative and had given permission for their logos to be included on the Red Light brochure.  She sought Council support and permission to place the DCC logo on the Red Light brochure.  It was noted that staff would follow up on the request.

Ms Bininda responded to questions and advised that at this time they were not seeking funding.  Councillors advised of the funding available through Council should they require it. 

             2.2       Māori Representation

Matapura Ellison (Chair, Kāti Huirapa Rūnaka ki Puketeraki)and Rachel Wesley (Chair Otakou Rūnaka) addressed the meeting in support of the report on Māori representation and inclusion of a representative from each of Kati Huirapa ki Puketeraki Rūnaka and Otakou Rūnaka on both the Infrastructure Services and Planning and Environment Committees. 

Ms Wesley commented that this was a positive result of many years of relationship building between manawhenua and the Council.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

             Extends the public forum.

             Motion carried

                         Mr Ellison and Ms Wesley responded to questions.

             2.3       Māori Representation

Louise Kewene-Doig (Māori Researcher and Academic) represented the mataawaka Māori community of Dunedin and advised that she supported the inclusion of the Rūnaka representatives on the Infrastructure Services and Planning and Environment Committees and spoke on the importance of including Māori in Council decision making. 

Ms Kewene-Doig responded to questions and encouraged Council to be progressive and continue discussions with manawhenua.

             2.4       Māori Representation

Michaela Waite-Harvey (President, Otago University Students Association) and Karamea Pēwhairangi (University of Otago) endorsed the presentation from manawhenua.  They were in support of the inclusion of representatives from the two local Rūnaka on the Infrastructure Services and Planning and Environment Committees and encouraged Council to continue on this path.

Ms Waite-Harvey and Ms Pēwhairangi responded to questions.

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the proposed management plan for the Executive Leadership Team.

Motion carried

6.1       Ordinary Council meeting - 10 May 2021

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 10 May 2021 as a correct record.

Motion carried

6.2       Ordinary Council meeting - 25 May 2021

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 25 May 2021 as a correct record.

Motion carried

6.3       Ordinary Council meeting - 31 May 2021

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 31 May 2021 as a correct record.

Motion carried

7          Saddle Hill Community Board - 18 March 2021

Moved (Cr Jules Radich/Cr Andrew Whiley):

That the Council:

Notes the minutes of the Saddle Hill Community Board meeting held on 18 March 2021.

Motion carried

8          Mosgiel-Taieri Community Board - 14 April 2021

Moved (Cr Carmen Houlahan/Cr Jules Radich):

That the Council:

Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 14 April 2021.

Motion carried

9          Otago Peninsula Community Board - 15 April 2021

Moved (Cr Andrew Whiley/Cr Jules Radich):

That the Council:

Notes the minutes of the Otago Peninsula Community Board meeting held on 15 April 2021.

Motion carried

10        West Harbour Community Board - 21 April 2021

Moved (Cr Steve Walker/Cr Jules Radich):

That the Council:

Notes minutes of the West Harbour Community Board meeting held on 21 April 2021.

Motion carried

11        Actions From Resolutions of Council Meetings

A report from Civic provided an update of progress on implementing resolutions made at Council meetings. 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Notes the Open and Completed Actions from resolutions of Council meetings.

Motion carried

12        Council Forward Work Programme

A report from Civic provided the updated forward work programme for the 2021-2022 year.

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Notes the updated Council forward work programme.

Motion carried

13        Adoption of 10 year plan 2021-31

A report from Corporate Policy and Finance recommended the adoption of the 10 year plan 2021-31.

The Chief Executive Officer (Sandy Graham) and Chief Financial Officer (Gavin Logie) distributed Audit New Zealand’s Independent Auditor’s report on the Dunedin City Council’s 2021-31 Long Term Plan and commented on the audit results.

Ms Graham noted that there was a correction to page 10 of the document where it read that Council had approved a grant of $175,000 for years 1-3 of the 10 year plan to be provided to the Wildlife Hospital and advised that the correct amount for the grant was $75,000.  

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Council:

a)    Adopts the Revenue and Financing Policy for inclusion in the 10 year plan 2021-31.

Motion carried (CNL/2021/141) with Cr Lee Vandervis recording his vote against

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Council:

b)     Approves the 10 year plan 2021-31.

             Division

The Council voted by division:

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (13).

Against:         Crs Jules Radich and Lee Vandervis (2).

Abstained:    Nil

             The division was declared CARRIED by 13 votes to 2

Motion carried (CNL/2021/142)

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Council:

c)     Receives the ‘Independent auditor’s report on the Dunedin City Council’s 2021-31 Long Term Plan’ from Audit New Zealand.

Motion carried (CNL/2021/143)

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Council:

             d)        Adopts the 10 year plan 2021-31.

             Division

The Council voted by division:

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (12).

Against:         Crs Carmen Houlahan, Jules Radich and Lee Vandervis (3).

Abstained:    Nil

The division was declared CARRIED by 12 votes to 3

Motion carried (CNL/2021/144)

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Council:

e)         Authorises the Council’s Chief Executive Officer to make any minor editorial changes resulting from the final quality checks that will occur prior to the printing of the 10 year plan 2021-31 document.

Motion carried (CNL/2021/145)

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Council:

f)         Authorises the Chief Executive Officer to drawdown debt up to total debt of $340              million in the 2021/22 year.

             Division

The Council voted by division:

For:                Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (12).

Against:        Crs Carmen Houlahan, Jules Radich and Lee Vandervis (3).

Abstained:   Nil

The division was declared CARRIED by 12 votes to 3

Motion carried (CNL/2021/146)

14        Setting of Rates for the 2021/22 Financial Year

A report from Finance advised that following the adoption of the 10 year plan 2021-31, the Council now needed to set the rates as provided for in the Funding Impact Statement for the 2021/22 year.

The Chief Executive Officer (Sandy Graham), Chief Financial Officer (Gavin Logie) and Senior Management Accountant (Carolyn Allan) spoke to the report and responded to questions.

Moved (Cr Doug Hall/Cr David Benson-Pope):

That the Council:

a)     Sets the following rates under the Local Government (Rating) Act 2002 on rating units in the district for the financial year commencing 1 July 2021 and ending on 30 June 2022.

1          General Rate

A general rate set under section 13 of the Local Government (Rating) Act 2002 made on every rating unit, assessed on a differential basis as described below:

·        A rate of 0.3091 cents in the dollar (including GST) of capital value on every rating unit in the "residential" category.

·        A rate of 0.2937 cents in the dollar (including GST) of capital value on every rating unit in the "lifestyle" category.

·        A rate of 0.7604 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category.

·        A rate of 0.5410 cents in the dollar (including GST) of capital value on every rating unit in the "residential heritage bed and breakfasts" category.

·        A rate of 0.2473 cents in the dollar (including GST) of capital value on every rating unit in the "farmland" category.

·        A rate of 0.0621 cents in the dollar (including GST) of capital value on the “stadium: 10,000+ seat capacity” category.

2          Community Services Rate

A targeted rate for community services, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·        $102.00 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories.

·        $102.00 (including GST) per rating unit for all rating units in the "commercial and stadium: 10,000+ seat capacity" categories.

3          Kerbside Recycling Rate

A targeted rate for kerbside recycling, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·        $106.10 (including GST) per separately used or inhabited part of a rating unit for rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories.

·        $106.10 (including GST) per rating unit for rating units in the "commercial" category.

4          Drainage Rates

A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·        $618.50 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "connected" to the public sewerage system.

·        $309.25 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "serviceable" by the public sewerage system.

·        $618.50 (including GST) per rating unit for all rating units in the "commercial, residential institutions, schools and stadium: 10,000+ seat capacity" categories and which are "connected" to the public sewerage system.

·        $309.25 (including GST) per rating unit for all rating units in the "commercial, residential institutions and schools" categories and which are "serviceable" by the public sewerage system.

·        $102.25 (including GST) per rating unit for all rating units in the "church" category and which are "connected" to the public sewerage system.

Rating units which are not "connected" to the scheme and which are not "serviceable" will not be liable for this rate.  Drainage is a combined targeted rate for sewage disposal and stormwater.  Sewage disposal makes up 78% of the drainage rate, and stormwater makes up 22%.  Non-rateable land will not be liable for the stormwater component of the drainage targeted rate.  Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 78%.

5          Commercial Drainage Rates – Capital Value

A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·        A rate of 0.2878 cents in the dollar (including GST) of capital value on every rating unit in the "commercial and residential institution" category and which are "connected" to the public sewerage system.

·        A rate of 0.1439 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category and which are "serviceable" by the public sewerage system.

·        A rate of 0.2159 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "connected" to the public sewerage system.

·        A rate of 0.1079 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "serviceable" by the public sewerage system.

·        A rate of 0.0233 cents in the dollar (including GST) of capital value on the “stadium: 10,000+ seat capacity” category.

This rate shall not apply to properties in Karitane, Middlemarch, Seacliff, Waikouaiti and Warrington.  This rate shall not apply to churches.  Drainage is a combined targeted rate for sewage disposal and stormwater.  Sewage disposal makes up 78% of the drainage rate, and stormwater makes up 22%.  Non-rateable land will not be liable for the stormwater component of the drainage targeted rate.  Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 78%.

6          Water Rates

A targeted rate for water supply, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·        $469.00 (including GST) per separately used or inhabited part of any "connected" rating unit which receives an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri.

·        $234.50 (including GST) per separately used or inhabited part of any "serviceable" rating unit to which connection is available to receive an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri.

·        $469.00 (including GST) per unit of water being one cubic metre (viz.  1,000 litres) per day supplied at a constant rate of flow during a full 24 hour period to any "connected" rating unit situated in Karitane, Merton, Seacliff, Waitati, Warrington, West Taieri, East Taieri or North Taieri.

·        $234.50 (including GST) per separately used or inhabited part of any "serviceable" rating unit situated in Waitati, Warrington, West Taieri, East Taieri or North Taieri.  This rate shall not apply to the availability of water in Merton, Karitane or Seacliff. 

7          Fire Protection Rates

A targeted rate for the provision of a fire protection service, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·        A rate of 0.0826 cents in the dollar (including GST) of capital value on all rating units in the "commercial" category.  This rate shall not apply to churches.

·        A rate of 0.0620 cents in the dollar (including GST) of capital value on all rating units in the "residential institutions" category. 

·        A rate of 0.0094 cents in the dollar (including GST) of capital value on the “stadium: 10,000+ seat capacity” category.

·        $140.70 (including GST) for each separately used or inhabited part of a rating unit within the "residential, residential heritage bed and breakfasts, lifestyle and farmland" category that is not receiving an ordinary supply of water within the meaning of the Dunedin City Bylaws.

8          Water Rates – Quantity of Water

A targeted rate for the quantity of water provided to any rating unit fitted with a water meter, being an extraordinary supply of water within the meaning of the Dunedin City Bylaws, set under section 19 of the Local Government (Rating) Act 2002, according to the following scale of charges (GST inclusive):

Where the supply of a quantity of water is subject to this Quantity of Water Targeted Rate, the rating unit will not be liable for any other targeted rate for the supply of the same water.

9          Allanton Drainage Rate

A targeted rate for the capital contribution towards the Allanton Wastewater Collection System, set under section 16 of the Local Government (Rating) Act 2002, of $411.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years.  Liability for the rate is on the basis of the provision of the service to each rating unit.  The Allanton area is shown in the map below:

10        Blanket Bay Drainage Rate

A targeted rate for the capital contribution towards the Blanket Bay Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $636.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years.  Liability for the rate is on the basis of the provision of the service to each rating unit.  The Blanket Bay area is shown in the map below:

11        Curles Point Drainage Rate

A targeted rate for the capital contribution towards the Curles Point Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $749.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years.  Liability for the rate is on the basis of the provision of the service to each rating unit.  The Curles Point area is shown in the map below:

12        Tourism/Economic Development Rate

A targeted rate for Tourism/Economic Development, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·        0.0116 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category.

·        0.0013 cents in the dollar (including GST) of capital value on the “stadium: 10,000+ seat capacity” category.

13        Warm Dunedin Targeted Rate Scheme

A targeted rate for the Warm Dunedin Targeted Rate Scheme, set under section 16 of the Local Government (Rating) Act 2002, per rating unit in the Warm Dunedin Targeted Rate Scheme. 

The targeted rate scheme provides a way for homeowners to install insulation and/or clean heating.  The targeted rate covers the cost and an annual interest rate.  The interest rates have been and will be:

Rates commencing 1 July 2013 and 1 July 2014 8%

Rates commencing 1 July 2015 and 1 July 2016 8.3%

Rates commencing 1 July 2017 7.8%

Rates commencing 1 July 2018 7.2%

Rates commencing 1 July 2019 6.8%

Rates commencing 1 July 2020 5.7%

Rates commencing 1 July 2021 4.4%

14        Private Street Lighting Rate

A targeted rate for the purpose of recovering the cost of private street lights, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·        $149.40 (including GST) per private street light divided by the number of separately used or inhabited parts of a rating unit for all rating units in the "residential and lifestyle" categories in the private streets as identified in the schedule below.

·        $149.40 (including GST) per private street light divided by the number of rating units for all rating units in the "commercial" category in the private streets as identified in the schedule below. 

Differential Matters and Categories

b)     Adopts the following differential categories for the 2021/22 financial year.

The differential categories are determined in accordance with the Council's land use codes.  The Council's land use codes are based on the land use codes set under the Rating Valuation Rules 2008 and are set out in Attachment A.  In addition, the Council has established categories for residential institutions, residential heritage bed and breakfasts, the stadium: 10,000+ seat capacity, churches, and schools.

1          Differentials Based on Land Use

The Council uses this matter to:

·        Differentiate the General rate.

·        Differentiate the Community Services rate.

·        Differentiate the Kerbside Recycling rate.

·        Differentiate the Private Street Lighting rate.

·        Differentiate the Tourism/Economic Development rate.

·        Differentiate the Fire Protection rate.

The differential categories based on land use are:

·        Residential – includes all rating units used for residential purposes including single residential, multi-unit residential, multi-use residential, residential special accommodation, residential communal residence dependant on other use, residential bach/cribs, residential carparking and residential vacant land.

·        Lifestyle – includes all rating units with Council's land use codes 2, 20, 21, 22 and 29.

·        Commercial – includes all rating units with land uses not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, Farmland or Stadium: 10,000+ seat capacity.

·        Farmland - includes all rating units used solely or principally for agricultural or horticultural or pastoral purposes.

·        Residential Heritage Bed and Breakfasts – includes all rating units meeting the following description:

·      Bed and breakfast establishments; and

·      Classified as commercial for rating purposes due to the number of bedrooms (greater than four); and

·      Either:

·     the majority of the establishment is at least 80 years old, or

·     the establishment has Heritage New Zealand Pouhere Taonga Registration, or

·     the establishment is a Dunedin City Council Protected Heritage Building as identified in the District Plan; and

·      The bed and breakfast owner lives at the facility.

·        Stadium: 10,000+ seat capacity – this includes land at 130 Anzac Avenue, Dunedin, Assessment 4026695, Valuation reference 27190-01403.

2          Differentials Based on Land Use and Provision or Availability of Service

The Council uses these matters to differentiate the drainage rate and the commercial drainage rate.

The differential categories based on land use are:

·        Residential – includes all rating units used for residential purposes including single residential, multi-unit residential, multi-use residential, residential special accommodation, residential communal residence dependant on other use, residential bach/cribs, residential carparking and residential vacant land.

·        Lifestyle - includes all rating units with Council's land use codes 2, 20, 21, 22 and 29.

·        Farmland - includes all rating units used solely or principally for agricultural or horticultural or pastoral purposes.

·        Commercial – includes all rating units with land uses not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, Farmland, Residential Institutions, Stadium: 10,000+ seat capacity, Churches or Schools.

·        Stadium: 10,000+ seat capacity – this includes land at 130 Anzac Avenue, Dunedin, Assessment 4026695, Valuation reference 27190-01403.

·        Residential Heritage Bed and Breakfasts – includes all rating units meeting the following description:

·      Bed and breakfast establishments; and

·      Classified as commercial for rating purposes due to the number of bedrooms (greater than four); and

·      Either:

·     the majority of the establishment is at least 80 years old or

·     the establishment has Heritage New Zealand Pouhere Taonga Registration or

·     the establishment is a Dunedin City Council Protected Heritage Building as identified in the District Plan; and

·      The bed and breakfast owner lives at the facility.

·        Residential Institutions - includes only rating units with the Council's land use codes 95 and 96.

·        Churches – includes all rating units used for places of religious worship.

·        Schools - includes only rating units used for schools that do not operate for profit.

The differential categories based on provision or availability of service are:

·        Connected – any rating unit that is connected to a public sewerage drain.

·        Serviceable – any rating unit that is not connected to a public sewerage drain but is capable of being connected to the sewerage system (being a property situated within 30 metres of a public drain).

3          Differentials Based on Provision or Availability of Service

The Council uses this matter to differentiate the water rates.

The differential categories based on provision or availability of service are:

·        Connected – any rating unit that is supplied by the water supply system.

·        Serviceable – any rating unit that is not supplied but is capable of being supplied by the water supply system (being a rating unit situated within 100 metres of the nearest water supply).

Minimum Rates

c)     Approves that where the total amount of rates payable in respect of any rating unit is less than $5.00 including GST, the rates payable in respect of the rating unit shall be such amount as the Council determines but not exceeding $5.00 including GST.

Low Value Rating Units

d)     Approves that rating units with a capital value of $6,000 or less will only be charged the general rate.

Land Use Codes

e)     Approves that the land use codes attached to this report are adopted as the Council's land use codes for the purpose of the rating method.

Separately Used or Inhabited Part of a Rating Unit

f)     Adopts the following definition of a separately used or inhabited part of a rating unit:

"A separately used or inhabited part of a rating unit includes any portion inhabited or used by the owner/a person other than the owner, and who has the right to use or inhabit that portion by virtue of a tenancy, lease, licence, or other agreement.

This definition includes separately used parts, whether or not actually occupied at any particular time, which are provided by the owner for rental (or other form of occupation) on an occasional or long term basis by someone other than the owner.

For the purpose of this definition, vacant land and vacant premises offered or intended for use or habitation by a person other than the owner and usually used as such are defined as 'used'.

For the avoidance of doubt, a rating unit that has a single use or occupation is treated as having one separately used or inhabited part."

Lump Sum Contributions

g)     Approves that no lump sum contributions will be sought for any targeted rate.

Rating by Instalments

h)     Approves the following schedule of rates to be collected by the Council, payable by four instalments.

The City is divided into four areas based on Valuation Roll Numbers, as set out below:

Area 4 comprises ratepayers with multiple assessments who pay on a schedule.

Due Dates for Payment of Rates

i)      Approves the due dates for all rates with the exception of water rates, which are charged based on water meter consumption, will be payable in four instalments due on the dates below:

Water meter invoices are sent separately from other rates at intervals depending on the quantity of water consumed.

Where water metre invoices are sent on a quarterly or monthly basis, the due date for payment shall be the 20th of the month following the date of invoice as set out in the table below:

Penalties

j)     Resolves to charge the following penalties on unpaid rates:

1          A charge of 10% of the unpaid rates instalment will be added to the amount of any instalment remaining unpaid the day after the instalment due date set out above.

2          Where a ratepayer has not paid the first instalment by the due date of that instalment, and has paid the total rates and charges in respect of the rating unit for the 2021/22 rating year by the due date of the second instalment, the 10% additional charge for the first instalment shall be remitted.

3          For amounts levied in any previous financial year and which remain unpaid on 1 October 2021, 10% of that sum shall be charged, including additional charges (if any).

4          For amounts levied in any previous financial year and which remain unpaid on 1 April 2022, 10% of that sum shall be charged, including additional charges (if any).

Assessing and Recovering Rates

k)     Approves that the Chief Executive Officer, Chief Financial Officer and Rates and Revenue Team Leader be authorised to take all necessary steps to assess and recover the above rates.

             Division

             The Council voted by division:

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (12).

Against:          Crs Carmen Houlahan, Jules Radich and Lee Vandervis (3).

Abstained:    Nil

             The division was declared CARRIED by 12 votes to 3

Motion carried (CNL/2021/147)

15        Māori Representation

A report from the Executive Leadership Team sought agreement to establish mana whenua positions to represent Māori interests on standing committees of Council.

The Chief Executive Officer (Sandy Graham) and Manahautū - General Manager Māori Partnerships and Policy (Jeanette Wikaira) spoke to the report and responded to questions.

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

             Adjourns the meeting.

             Motion carried

The meeting adjourned at 12.16 pm and reconvened at 12.17 pm.

Crs Rachel Elder and Andrew Whiley returned to the meeting at 12.18 pm.

Crs Carmen Houlahan and Steve Walker returned to the meeting at 12.19 pm.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a)     Amends the membership of the Planning and Environment Committee Delegation  to provide for two Rūnaka representatives (one from each Rūnaka) to be appointed to the committee.

b)     Amends the membership of the Infrastructure Services Committee Delegation to provide for two Rūnaka representatives (one from each Rūnaka) to be appointed to the committee.

c)     Invites Rūnaka to identify representatives from Kati Huirapa ki Puketeraki Rūnaka and Otakou Rūnaka, to be the representative members at Planning and Environment Committee and Infrastructure Services Committee.

d)        Reviews the role and terms of reference of the Māori Participation Working Party.

e)     Notes that the Committee Structure and Delegations Manual would be updated to reflect the decisions made.

Division

The Council voted by division:

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14).

Against:         Cr Lee Vandervis (1).

Abstained:   Nil

The division was declared CARRIED by 14 votes to 1

Motion carried (CNL/2021/148)

16        Event Road Closures

A report from Transport and Legal recommended temporary closure of roads under the provisions of the Local Government Act 1974  for the following events:

a)         City activation: Fiji vs All Blacks International Test Match: 10 July 2021.

b)        Graduation parades: 23 July and 21 August 2021.

The General Manager Infrastructure and Development (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.

Moved (Cr Sophie Barker/Cr Mike Lord):

That the Council:

a)     Resolves pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974, to close the roads detailed below:

i)          Graduation parade: starting 12:00pm Friday, 23 July 2021.

Great King Street, between Frederick and Albany Streets, closed from 10:00am to 1:00pm.

Frederick Street, between Great King and George Streets, closed from 11:45am to 12:45pm.

George Street, between Frederick Street and the Octagon, closed from 11:45am to 12:45pm.

Moray Place, between George and Filleul Streets, closed from 11:45am to 12:45pm.

Moray Place, between Upper Stuart and Filleul Streets, closed from 12:00pm to 12:20pm.

ii)         Graduation parade: starting 11:30am Saturday, 21 August 2021.

Great King Street, between Frederick and Albany Streets, closed from 10:00am to 1:00pm.

Frederick Street, between Great King and George Streets, closed from 11:15am to 12:15pm.

George Street, between Frederick Street and the Octagon, closed from 11:15am to 12:15pm.

Moray Place, between George and Filleul Streets, closed from 11:15am to 12:15pm.

Moray Place, between Upper Stuart and Filleul Streets, will be closed from 11:30am until 11:50am.

iii)        City activation: Fiji v All Blacks International Test Match

The Lower Octagon, from George to Princes Streets, closed from 7:00am Saturday, 10 July to 5:00am Sunday, 11 July.

Lower Stuart Street, from the Octagon to Moray Place, closed from 7:00am Saturday, 10 July to 5:00am Sunday, 11 July.

George Street, from Bath Street to the Octagon (southbound only), closed from 7:00am Saturday, 10 July to 5:00am Sunday, 11 July.

The central carriageway of the Octagon, closed from 3:00pm to 7:00pm on Saturday, 10 July.

Motion carried (CNL/2021/149)

17        LGNZ Annual General Meeting Remits

A report from Civic presented the remits that were going to the Local Government New Zealand (LGNZ)  Annual General Meeting (AGM) at the meeting to be held on Saturday 17 July 2021 in Blenheim.

The report sought Council consideration as to whether it wished to provide pre-AGM direction to the voting delegate about DCC’s support or otherwise of any of the remits and proposed rule change. 

The Chief Executive Officer (Sandy Graham) and Manager Governance (Clare Sullivan) spoke to the report and responded to questions.

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Council:

Approves that the decisions on the voting position on the remits remains with voting delegate (the Mayor).

Motion carried (CNL/2021/150)

18        Proposed Parking Restriction Changes - June 2021

A report from Transport sought approval of the recommendations for proposed changes and clarifications to current parking restrictions, and corrections to the GIS database as recommended by the Regulatory Subcommittee at its meeting on 22 April 2021.

The General Manager Infrastructure and Development (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions. 

Moved (Cr Andrew Whiley/Cr Steve Walker):

That the Council:

a)     Approves the changes recommended by the Regulatory Subcommittee to the parking controls that are shown in the April 2021 update of the Dunedin City Council’s traffic and parking controls database, https://tinyurl.com/ParkingApril2021.

b)     Notes that all parking controls previously approved by Council remain unchanged.

Motion carried (CNL/2021/151) with Cr Vandervis recording his vote against.

19        Proposed Amendments to DCC Grants Subcommittee Delegations

A report from Civic sought to correct an administrative error by amending the delegations for the Council’s Grants Subcommittee (the Subcommittee) to enable the appointed mana whenua representative to have the same voting rights as other members. 

The Manahautū (General Manager Maori Partnerships and Policy) Jeanette Wikaira and Manager Governance (Clare Sullivan) spoke to the report and responded to questions.

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

Amends the delegations for the Grants Subcommittee to enable the mana whenua representative to consider and determine grant applications alongside other members.

Motion carried (CNL/2021/152)

20        Councillor Appointment to Outside Organisation

A report from Civic noted that there were a number of organisations throughout the city which the Council was required or able to appoint representatives to under the terms of those organisations’ constitutions.

An appointment was required to one of these organisations, the Dunedin Public Art Gallery Society. 

Moved (Cr Lee Vandervis/Cr Jules Radich):

That the Council:

Approves the appointment of Cr Carmen Houlahan to the Dunedin Public Art Gallery Society.

Motion carried (CNL/2021/153)

21        Financial Result - Period Ended 31 May 2021

A report from Finance provided the financial results for the eleven months ended 31 May 2021 and the financial position as at that date.

The Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

Notes the Financial Performance for the eleven months 31 May 2021 and the Financial Position as at that date.

Motion carried

22        Waipori Fund - Quarter Ending March 2021

A report from Dunedin City Treasury Limited provided information on the results of the Waipori Fund for the quarter ended 31 March 2021.

The Chief Financial Officer (Gavin Logie) and Treasury Manager (Richard Davey) spoke to the report and responded to questions.

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Council:

Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ended 31 March 2021.

Motion carried

24        Dunedin Railways Limited

A report from Dunedin City Holdings Limited indicated that it needed formal direction from the shareholder on the operation of Dunedin Railways Limited.

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Council:

a)     Instructs DCHL to operate DRL in hibernation mode coupled with running a limited timetable of regular excursions.

b)     Approves the total cost of operating DRL to a maximum of $2.3m over the 2021/2022 financial year.

c)     Notes the excursion trains will aim to generate revenue that covers their cost, although it is accepted there may be some negative return as DRL test the markets with innovative products.

d)     Notes that revenue from rail operations is unlikely to significantly offset the total cost of operating DRL.

e)     Notes that returning a financial profit is not the objective of DRL’s 2021/2022 operations.

f)     Directs the DCHL parent company to fund DRL’s 2021/2022 costs through debt and/or revenue.

g)     Notes that this funding is to result in no direct cost to Dunedin City Council.

h)     Notes that DCHL are currently getting advice on the best way to structure the funding as above and will write to the Mayor and CEO once they have a confirmed plan.

Motion carried (CNL/2021/154) with Cr Lee Vandervis recording his vote against.

23        2021/2022 Statements of Intent Dunedin City Holdings Group Companies

A report from Finance accompanied the 2021/2022 Statements of Intent of Dunedin City Holdings Ltd (DCHL) and its subsidiary and associate companies for the year ending 30 June 2022.

The Chair, DCHL (Keith Cooper) spoke to the Statement of Intents and responded to questions.

Moved (Cr Marie Laufiso/Cr Christine Garey):

That the Council:

Agrees to the 2021/22 Statements of Intent of Dunedin City Holdings Ltd and its subsidiary and associate companies.

Motion carried (CNL/2021/155) with Cr Lee Vandervis recording his vote against.

Council

27 July 2021

IN ATTENDANCE

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2021/030)

5.1       Waikouaiti Coast Community Board meeting - 24 March 2021

Moved (Sonya Billyard/Andy Barratt):

That the Board:

Confirms the Waikouaiti Coast Community Board meeting held on 24 March 2021 as a correct record.

Motion carried (WC/2021/031)

6          Governance Support Officer's Report

The report provided an update on relevant to the Board’s area.

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

Notes the Governance Support Officer’s Report.

Motion carried (WC/2021/032)

Moved (Mandy Mayhem-Bullock/Alasdair Morrison):

That the Board:

Endorses nominating Jan Tucker from the West Harbour Community Board for the Outstanding Community Board Member Award.

Motion carried (WC/2021/033)

7          Funding Update

The report provided details of funding allocated to date.

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Notes the funding update.

Motion carried (WC/2021/034)

8          Chairperson's Report

The Chairperson provided a verbal update at the meeting, which included:

Dunedin Destination Plan

ORC 10 Year Plan

Truby King Reserve Management Plan Hearing

Current water situation

Seasider train service

10 Year Plan drop in session on Saturday 17 April at Waikouaiti

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

Notes the Chairperson’s report.

Motion carried (WC/2021/035)

9          Board Updates

Board members provided updates on activities, which included:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock provided an update which included that she was part of the interview panel for the replacement of the Community Advisor for KDB and advertising for the position was underway.  She also reminded members about the annual Mother’s Day tree planting.

Waikouaiti Recycling Centre Project

Andy Barratt provided an update which included that the container was now in place and that shelving had been installed.  The group will work on gathering items for the once shop once the MOU was sorted with the DCC.

Waikouaiti Plantation Replanting Project

Mark Brown provided an update which included that there had been a few losses due to drought over last couple of months and that the new season planting was waiting for the rain to commence.

North Coast Promotional Group

Mark Brown advised that he and Sonya Billyard were still to contact the Manager City Marketing, Malcolm Anderson.

Recreational Working Group

Mandy Mayhem-Bullock advised that they would submit to the Dunedin Destination Plan, 10 Year Plan and the Transport Plan.

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

Notes the updates.

Motion carried (WC/2021/036)

10        Community Plan

The Board provided updates on the following for the Community Plan.

Page 28 – Roading Schedule

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

Notes the updates.

Motion carried (WC/2021/037)

11        Council Activities

Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:

Speed Limit Review

Seasider train

Geraldine Tait entered the meeting at 5.28 pm.

Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Notes the updates.

Motion carried (WC/2021/038)

Cr Jim O’Malley left the meeting at 5.35 pm.

12        Waikouaiti Coast Community Board 10 Year Plan Submission

The Board discussed their 10 Year Plan submission topics from feedback provided to the Chairperson.

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

Approves the Waikouaiti Coast Community Board 10 Year Plan submission and agrees that the Board delegate authority to a Alasdair Morrison to finalise the submission once feedback is provided from the consultation session being held on 17 April in Waikouaiti.

Motion carried (WC/2021/039)

13        Items for Consideration by the Chairperson

There were no items for consideration.

Council

27 July 2021

IN ATTENDANCE

Jeanine Benson (Group Manager Transport,) Malcolm Anderson (City Marketing Manager) and Louise Van Der Vlierd (Manager Visitor Centre)

1.1       Norma Emerson on behalf of Richard Emerson

Mrs Emerson spoke to the Board regarding retaining the railway bridge over March Creek.  She advised that her husband was concerned to hear at the last Community Board meeting a suggestion that the bridge over March Creek be removed as it was obstructing the flow of water during the recent flood.  She advised that it is a historic bridge, built around 1891 and should be retained.

Mrs Emerson also raised the issue of a local business being granted permission to use the Railway Station buildings after the flooding 2021.  On behalf of Mr Emerson she advised that there was concern in the community allowing a commercial operator to use a community facility.  On behalf of Mr Emerson, she expressed that the operator was not paying rent and this prevented other people from using the facility.

During the presentation Leeann McLew entered the meeting at 2.10 pm.

Moved (Mark O'Neill/Leeann McLew):

That the Board:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

             Motion carried  

5.1       Strath Taieri Community Board meeting - 25 March 2021

Moved (Robin Thomas/Mark O'Neill):

That the Board:

Confirms the minutes, as amended, of the Strath Taieri Community Board meeting held on 25 March 2021 as a correct record.

Motion carried  

6          Otepoti Dunedin Destination Plan Refresh

Malcolm Anderson, Manager City Marketing and Louise Van Der Vlierd, Manager Visitor Centre were in attendance to give an overview of the Dunedin Destination Plan refresh.

Mr Anderson advised that consultation was underway on the refresh of the Dunedin Destination Plan with submissions closing on 14 May.  Once the submissions have been reviewed a draft of the plan will be provided to Community Boards for discussion.