Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held via Zoom Audio Visual Link on Friday 03 September 2021, commencing at 10.05 am

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Steve Walker

Cr Andrew Whiley

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure and Development), Simon Pickford (General Manager Community Services), John Christie (Manager Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy)), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality) and Clare Sullivan (Manager Governance).

 

Governance Support Officer                  Lynne Adamson

 

 

 

The Mayor acknowledged the recent passing of Sir Michael Cullen and his advocacy and work for the people of Dunedin and Marilyn Webb, artist, teacher and long term contributor to the Grants Committee.

1          Public Forum

There was no Public Forum.   

 

2          Apologies      

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

            Accepts the apology from Cr Marie Laufiso.

 

             Motion carried

 

3          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the proposed management plan for the Executive Leadership Team.

Motion carried

    

Reports

5          Submission to ORC Regional Policy Statement 2021

 

Cr Doug Hall withdrew from this item.

A report from City Development sought approval for a Dunedin City Council submission to the Otago Regional Council (ORC) on the Proposed Otago Regional Policy Statement 2021.

 

The City Development Manager (Anna Johnson) and Senior Planner (Paul Freeland) spoke to the report and responded to questions on the submission.

 

 

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Council:

 

a)     Approves the DCC submission, with any amendments, to the ORC on the Proposed Otago Regional Policy Statement 2021.

b)     Authorises the Chair of the Planning and Environment Committee or his delegate to speak to the DCC submission at the Hearings.

c)     Authorises the Chief Executive to make any minor editorial changes to the submission to ensure consistency of language.

Motion carried (CNL/2021/167) on a show of hands

 

6          Concession Licence for Waikouaiti Golf Club Incorporated

 

A report from Parks and Recreation presented an application from the Waikouaiti Golf Club Incorporated for a Concession Licence to operate the Waikouaiti Golf Course.

 

The Group Manager Parks and Recreation (Scott MacLean) and Senior Leasing and Land Advisor (Owen Graham) spoke to the report and responded to questions.

 

 

Moved (Cr Steve Walker/Cr Sophie Barker):

That the Council:

 

a)     Grants, under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to section 59A (1) of the Reserves Act 1977 (in accordance with Part 3B Conservation Act 1987), a Concession Licence in respect of part of the Waikouaiti Domain to Waikouaiti Golf Club Incorporated, upon the terms and conditions outlined in this report. 

b)     Notes that public notification of the proposed Concession Licence has been undertaken and that no submissions were received.

Motion carried (CNL/2021/168) on a show of hands

 

7          Non-trading Council Controlled Organisations - Application for Exemption

 

A report from Corporate Policy sought an exemption for non-trading Council Controlled Organisations from the requirement to fulfil reporting and other requirements imposed by the Local Government Act 2002.

 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

 

 

Moved (Cr Lee Vandervis/Cr Mike Lord):

That the Council:

 

a)         Grants an exemption under section 7 of the Local Government Act 2002 to each of              the companies named below, whilst they are not being used for any trading:

i)          Tourism Dunedin Limited;

ii)         Dunedin Events Limited;

iii)        Dunedin Visitor Centre Limited;

iv)       Otago Power Limited; and

v)        Lakes Contract Services Limited.

Motion carried (CNL/2021/169) on a show of hands

 

8          Representation Review - Submission Closing Date Extension

 

A report from Civic sought a Council decision to extend the period for submissions on the Representation Review by two weeks.

 

The Manager Governance (Clare Sullivan) spoke to the report and responded to questions.

 

 

Moved (Cr Lee Vandervis/Cr Steve Walker):

That the Council:

 

Approves an extension of two weeks for submissions on the Representation Review until Monday 4 October 2021.

Motion carried (CNL/2021/170) on a show of hands

                

Resolution to exclude the public

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  New Zealand Sports Hall of Fame Update

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2  Centre of Digital Excellence (CODE)

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3  New Zealand Masters Games Appointment of Trustees

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

That the meeting adjourn for 15 minutes.

Motion carried

 

 

 

The meeting moved into confidential at 11.20 am and concluded at 1.17 pm.

 

 

 

 

 

..............................................

MAYOR