Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Tuesday 07 December 2021, commencing at 1.01 pm

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Steve Walker

Cr Andrew Whiley

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure and Development), Simon Pickford (General Manager Community Services), Robert West (General Manager Corporate and Quality), Chris Henderson (Group Manager Waste and Environmental Solutions) and Clare Sullivan (Manager Governance).

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

There was no Public Forum.   

 

2          Apologies

             Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

             That the Council:

 

             Accepts the apology from Cr Christine Garey.

 

             Motion carried

 

 

 

Moved (Mayor Aaron Hawkins/Cr David Benson-Pope)

 

That the Council:

 

             Adjourns the meeting.

 

             Motion carried

 

The meeting adjourned at 1.03 pm and reconvened at 2.51 pm in the Council Chamber, Municipal Chambers, The Octagon, Dunedin.

 

The Mayor acknowledged the passing of former Rail and Maritime Transport Union national president Jim Kelly.

 

3          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr David Benson-Pope):

That the Council:

 

Confirms the agenda with the following alteration:

 

That Item C3 Property Purchase be taken before item C1 Property Option - Strategic Hold Opportunity.

 

             Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Team Members’ Interests.

Motion carried

 

    

Reports

5          DCC Submission on Te kawe i te haepapa para, Taking Responsibility for Our Waste

 

A report from Waste and Environmental Solutions sought approval of a Dunedin City Council submission to the Ministry for Environment consultation, ‘Te kawe i te haepapa para, Taking Responsibility for Our Waste’ (https://consult.environment.govt.nz/waste/taking-responsibility-for-our-waste/).

 

The General Manager Infrastructure and Development (Simon Drew) and Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.

 

 

Moved (Cr Jules Radich/Cr Jim O'Malley):

That the Council:

 

a)     Approves the DCC submission, to the Ministry for Environment on ‘Te kawe i te haepapa para, Taking Responsibility for Our Waste’.

b)     Authorises the Chief Executive to make any minor editorial changes to the submission.

Motion carried (CNL/2021/212)

 

6          Warrant Cards 2020/21

 

A report from Community Services provided an update on Council of warrants that had been issued by the Chief Executive Officer in the 12-month period ending 31 October 2021.

 

The Manager Governance (Clare Sullivan) spoke to the report and responded to questions.

 

 

Moved (Cr David Benson-Pope/Cr Chris Staynes):

That the Council:

 

Notes the Warrant Cards 2020/21 report for the 12 month period ending 31 October 2021.

Motion carried

 

7          Notice of Motion - Public Transport

 

In accordance with Standing Order 26.1, a  Notice of Motion was received from Cr Jules Radich.

 

Cr Jules Radich spoke to the Notice of Motion which was then considered by Council. 

 

 

Moved (Cr Jules Radich/Cr Carmen Houlahan):

That the Council:

 

a)     Requests a meeting between the ORC and DCC Councillors to discuss working together on public transport issues, ideas and improvements.

b)     Directs the DCC CEO to arrange the meeting as early in 2022 as possible.

Division

The Council voted by division:

 

For:                              Crs Sophie Barker, Rachel Elder, Doug Hall, Carmen Houlahan, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker and Andrew Whiley (9).

Against:                      Crs David Benson-Pope, Marie Laufiso, Mike Lord and Mayor Aaron Hawkins (4).

Abstained:                Nil

 

The division was declared CARRIED by 9 votes to 4

 

Motion carried (CNL/2021/213)

               

 

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Property Option - Strategic Hold Opportunity

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2  Property Option - Industrial Site

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3 Property Purchase

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

That the meeting adjourn to allow members of the public and media to leave.

             Motion carried

 

 

 

The meeting moved into confidential at 3.43 pm and concluded at 5.48 pm.

 

 

 

 

 

..............................................

MAYOR