Council
MINUTES
Minutes of an ordinary meeting
of the Dunedin City Council held in the Otaru Room, Civic Centre, The Octagon,
Dunedin on Tuesday 07 December 2021, commencing at 1.01 pm
PRESENT
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Mayor
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Mayor Aaron Hawkins
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Members
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Cr Sophie Barker
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Cr David Benson-Pope
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Cr Rachel Elder
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Cr Doug Hall
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Cr Carmen Houlahan
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Cr Marie Laufiso
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Cr Mike Lord
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Cr Jim O'Malley
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Cr Jules Radich
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Cr Chris Staynes
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Cr Steve Walker
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Cr Andrew Whiley
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IN ATTENDANCE
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Sandy Graham (Chief Executive
Officer), Simon Drew (General Manager Infrastructure and Development), Simon
Pickford (General Manager Community Services), Robert West (General Manager
Corporate and Quality), Chris Henderson (Group Manager Waste and
Environmental Solutions) and Clare Sullivan (Manager Governance).
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Governance Support Officer Lynne
Adamson
1 Public
Forum
There was no Public Forum.
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2 Apologies
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Moved
(Mayor Aaron Hawkins/Cr Chris Staynes):
That
the Council:
Accepts
the apology from Cr Christine Garey.
Motion
carried
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Moved (Mayor Aaron Hawkins/Cr David Benson-Pope)
That the Council:
Adjourns
the meeting.
Motion
carried
The meeting adjourned at 1.03 pm and reconvened at 2.51 pm
in the Council Chamber, Municipal Chambers, The Octagon, Dunedin.
The Mayor acknowledged the passing of former Rail and
Maritime Transport Union national president Jim Kelly.
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3 Confirmation
of agenda
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Moved (Mayor Aaron Hawkins/Cr David
Benson-Pope):
That the Council:
Confirms the agenda with
the following alteration:
That Item C3 Property Purchase
be taken before item C1 Property Option - Strategic Hold Opportunity.
Motion
carried
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
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Moved (Mayor Aaron Hawkins/Cr Steve
Walker):
That the Council:
a) Notes the Elected Members' Interest Register; and
b) Confirms the proposed management plan for
Elected Members' Interests.
c) Notes
the Executive Leadership Team
Members’ Interests.
Motion carried
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Reports
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5 DCC
Submission on Te kawe i te haepapa para, Taking Responsibility for Our Waste
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A report from Waste and
Environmental Solutions sought approval of a Dunedin City Council submission
to the Ministry for Environment consultation, ‘Te kawe i te haepapa
para, Taking Responsibility for Our Waste’ (https://consult.environment.govt.nz/waste/taking-responsibility-for-our-waste/).
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The General Manager Infrastructure and Development (Simon
Drew) and Group Manager Waste and Environmental Solutions (Chris Henderson)
spoke to the report and responded to questions.
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Moved (Cr Jules Radich/Cr Jim
O'Malley):
That the Council:
a) Approves the DCC submission, to the Ministry for
Environment on ‘Te kawe i te haepapa para, Taking Responsibility for
Our Waste’.
b) Authorises
the Chief Executive to make any minor
editorial changes to the submission.
Motion carried
(CNL/2021/212)
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6 Warrant
Cards 2020/21
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A report from Community
Services provided an update on Council of warrants that had been issued by
the Chief Executive Officer in the 12-month period ending 31 October 2021.
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The Manager Governance (Clare Sullivan) spoke to the
report and responded to questions.
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Moved (Cr David Benson-Pope/Cr Chris
Staynes):
That the Council:
Notes the Warrant
Cards 2020/21 report for the 12 month period ending 31 October 2021.
Motion carried
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7 Notice
of Motion - Public Transport
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In accordance with Standing Order 26.1, a Notice of Motion was
received from Cr Jules Radich.
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Cr Jules Radich spoke to the Notice of Motion which was
then considered by Council.
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Moved (Cr Jules Radich/Cr Carmen
Houlahan):
That the Council:
a) Requests a meeting between the ORC and DCC
Councillors to discuss working together on public transport issues, ideas and
improvements.
b) Directs
the DCC CEO to arrange the meeting as
early in 2022 as possible.
Division
The Council voted by division:
For: Crs
Sophie Barker, Rachel Elder, Doug Hall, Carmen Houlahan, Jim O'Malley, Jules
Radich, Chris Staynes, Steve Walker and Andrew Whiley (9).
Against: Crs
David Benson-Pope, Marie Laufiso, Mike Lord and Mayor Aaron Hawkins (4).
Abstained:
Nil
The division was declared CARRIED by 9 votes to 4
Motion carried (CNL/2021/213)
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Resolution to exclude the public
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Moved (Mayor Aaron Hawkins/Cr Chris
Staynes):
That the Council:
Pursuant
to the provisions of the Local Government Official Information and Meetings
Act 1987, exclude the public from the following part of the proceedings of
this meeting namely:
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General subject of the matter to be considered
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Reasons
for passing this resolution in relation to each matter
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Ground(s) under
section 48(1) for the passing of this resolution
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Reason for
Confidentiality
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C1
Property Option - Strategic Hold Opportunity
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S7(2)(b)(ii)
The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
S7(2)(h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
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S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2
Property Option - Industrial Site
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S7(2)(b)(ii)
The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
S7(2)(h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
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S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of information
for which good reason for withholding exists under section 7.
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C3
Property Purchase
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S7(2)(g)
The
withholding of the information is necessary to maintain legal professional
privilege.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
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S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of information
for which good reason for withholding exists under section 7.
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This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by Section
6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the
Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public are as shown above after each item.
That the meeting adjourn to
allow members of the public and media to leave.
Motion
carried
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The meeting moved into confidential at 3.43 pm and concluded
at 5.48 pm.
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MAYOR