Council

14 December 2021

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure and Development), Simon Pickford (General Manager Community Services), Jeanette Wikaira (Manahautū - General Manager Māori, Partnerships and Policy), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality), Sharon Bodeker (Corporate Planner) David Bainbridge-Zafar (Group Manager Property), Chris Henderson (Group Manager Waste and Environmental Solutions) and Paul Freeland (Principal Policy Advisor), Bernie Hawke (Manager Library Services), Maria Sleeman (Property Officer), Treasury Manager (Richard Davey) and Clare Sullivan (Manager Governance).

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a)     Notes the Elected Members' Interest Register.

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Team’s Interest Register.

Motion carried

5.1       Ordinary Council meeting - 28 September 2021

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 28 September 2021 as a correct record with minor editorial corrections.

Motion carried

5.2       Ordinary Council meeting - 12 October 2021

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 12 October 2021 as a correct record.

Motion carried

6          Actions From Resolutions of Council Meetings

A report from Civic provided progress on implementing resolutions made at Council meetings. 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Notes the Open and Completed Actions from resolutions of Council meetings.

Motion carried

7          Council Forward Work Programme

A report from Corporate Policy provided an updated forward work programme for the 2021-2022 year.

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Notes the updated Council forward work programme.

Motion carried

8          Community Housing Growth - Update

A report from Property updated Council on plans to build more community housing in Dunedin, following the allocation of $2m per annum through the 10 year plan.

The General Manager Corporate and Quality (Robert West) and Group Manager Property (David Bainbridge-Zafar) spoke to the report and responded to questions.

Moved (Cr Rachel Elder/Cr Doug Hall):

That the Council:

Notes the Community Housing Growth update.

             Motion carried with Cr Lee Vandervis recording his vote against

9          DCC Submission to the Ministry for the Environment on Managing our Wetlands consultation

A report from City Development sought approval of a Dunedin City Council submission on the ‘Managing our wetlands’ consultation.

The General Manager Infrastructure and Development (Simon Drew), Group Manager Waste and Environmental Solutions (Chris Henderson ) and Principal Policy Advisor (Paul Freeland) spoke to the report and responded to questions.

During discussion Cr Doug Hall left the meeting at 10.39 am and returned at 10.42 am;

Cr Jim O’Malley left the meeting at 10.56 am and returned at 10.59 am; and

Cr Christine Garey left the meeting at 11.01 am and returned at 11.05 am.

Moved (Cr David Benson-Pope/Cr Jules Radich):

That the Council:

a)     Approves the DCC submission to the MfE on the Managing Our Wetlands discussion document on changes to wetland regulations.

b)     Authorises the Chief Executive to make any minor editorial changes to the submission to ensure consistency of language.

An amendment was moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

a)         Approves the DCC submission to the MfE on the Managing our Wetlands discussion document on changes to wetland regulations with the replacement of the discretionary consenting pathway in the submission with a non complying consenting pathway.

             Division

The Council voted by division:

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Carmen Houlahan, Marie Laufiso, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (12).

Against:          Crs Doug Hall, Mike Lord and Lee Vandervis (3).

Abstained:    Nil

The division was declared CARRIED by 12 votes to 3

Motion carried (CNL/2021/185)

The substantive motion was then moved (Cr David Benson-Pope/Cr Jules Radich):

That the Council:

a)        Approves the DCC submission to the MfE on the Managing Our Wetlands discussion document on changes to wetland regulations, as amended by replacing the discretionary consenting pathway in the submission with a non complying consenting pathway.

b)        Authorises the Chief Executive to make any minor editorial changes to the submission.

             Division

The Council voted by division:

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Carmen Houlahan, Marie Laufiso, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (12).

Against:          Crs Doug Hall, Mike Lord and Lee Vandervis (3).

Abstained:    Nil

The division was declared CARRIED by 12 votes to 3

Motion carried (CNL/2021/186)

10        Libraries Overdue Charges

A report from Arts and Culture sought Council approval to remove charges for all overdue library items.

The General Manager Community Services (Simon Pickford) and Manager Library Services (Bernie Hawke) spoke to the report and responded to questions.

During discussion Cr Doug Hall left the meeting at 11.56 am.

Moved (Mayor Aaron Hawkins/Cr Mike Lord):

That the Council:

Approves the removal of all charges for overdue library items and all historic debt related to overdue charges including those charges currently referred to debt collection agencies.

Motion carried (CNL/2021/187)

11        Part Dunedin Gasworks Museum site - 20 Braemar Street - proposed easement

Cr Sophie Barker withdrew from this item and left the room at 11.57 am.

A report from Property advised that Council had received an application by Aurora Energy Ltd for the grant of an easement over part of the Dunedin Gasworks Museum site at 20 Braemar Street (Gasworks) and recommended that the easement be granted.

The General Manager Corporate and Quality (Robert West) and Property Officer (Maria Sleeman) spoke to the report and responded to questions.

Moved (Cr Mike Lord/Cr Lee Vandervis):

That the Council:

a)     Grants as administering body of the Reserve, pursuant to Section 48 of the Reserves Act 1977, an easement in gross to Aurora Energy Limited for the installation of a new transformer and associated cables over that part of the Dunedin Gasworks Museum site being approximately 16m² (subject to survey) being part Lot 6, Deposited Plan 21969, part Record of Title OT13C/927.

b)     Decides that the criteria for public notification has been met.

c)      Acting under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to Section 48 of the Reserves Act 1977, consents to an easement in gross to Aurora Energy Limited for the installation of a new transformer and associated cables over that part of the Dunedin Gasworks Museum site being approximately 16m² (subject to survey) being part Lot 6, Deposited Plan 21969, part Record of Title OT13C/927.

Motion carried (CNL/2021/188)

12        Regulatory Subcommittee Recommendations on the Proposed Speed Limit Bylaw 2004 - Amendments 10 and 11

Cr Christine Garey withdrew from this item and left the room at 12.00 noon and returned at 12.02 pm.

A report from Civic presented the recommendations of the Regulatory Subcommittee on the proposed changes to speed limits contained in Amendments 10 and 11 of the Speed Limits Bylaw 2004.

Cr Andrew Whiley (Chairperson Regulatory Subcommittee) responded to questions on the hearings process and recommendations.

The General Manager Infrastructure and Development (Mr Simon Drew) responded to questions.

Cr Mike Lord left the meeting at 12.04 pm and returned at 12.06 pm.

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

a)     Notes that the Regulatory Subcommittee has heard and considered submissions on the proposed Speed Limit Bylaw 2004 - Amendments 10 and 11 as notified.

b)     Adopts the Speed Limits Bylaw 2004 Amendment 10 as recommended by the Regulatory Subcommittee.

c)     Adopts the changes to Speed Limits Bylaw 2004 Amendment 11 as recommended by the Regulatory Subcommittee.

d)     Approves a date of effect for the Speed Limits Bylaw 2004 – Amendments 10 and 11 of 6 December 2021.

Motion carried (CNL/2021/189)

13        Proposed Event Road Closures for November and December 2021, and January 2022.

A report from Transport recommended that Council approve temporary road closure applications for events to be held in November and December 2021.

The Group Manager Transport (Jeanine Benson) and Transport Network Team Leader (Michael Tannock) and Vicki Lenihan (Community Events Advisor) spoke to the report and responded to questions.

Moved (Cr Mike Lord/Cr Lee Vandervis):

That the Council:

a)     Resolves to close the roads detailed below, pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974:

i)         Tribal Nations Motorcycle Parade

13 November 2021, from 11:00am to 11:15am:

·        Frederick Street, between Great King Street and George Street.

·        George Street, between Frederick Street and the Octagon.

ii)        Orange Parade

Friday 26 November 2021, from 9:00am to 10:30am:

·        Great King Street, between Frederick Street and Albany Street.

·        Frederick Street, between Great King Street and George Street. 

·        George Street, between Frederick Street and The Octagon.

·        The Octagon Central Carriageway will be closed between 9:15am to 11:00am.

·        The left-hand downhill lane of Upper Stuart Street, between Littlebourne Road and Queens Drive, will be closed between 10:00am to 2:30pm.

iii)       Otago Sports Car Club – Flagstaff-Whare Flat Road

Saturday 27 November 2021, from 8:00am to 5:00pm:

·        Flagstaff Whare Flat Road, from the corner of Longridge Road South (at the bottom of the hill) to the corner of Longridge Road North (at the top of the hill).

iv)       Otago Sports Car Club Hill Climb - Three Mile Hill Road

Sunday 28 November 2021, from 8:00am to 5:00pm:

·        Three Mile Hill Road from the corner of Silverstream Valley Road to the corner of Halfway Bush Road.  Residents will be given access between runs.

v)        Rainbow Run

Sunday 28 November 2021, from 11:00am to 2:00pm:

·        Logan Park Drive, from Union Street East to Butts Road.

vi)       Green Island Market Day

Saturday 4 December 2021, from 7:00am to 3:00pm:

·        Main South Road Green Island, from Howden Street to Church Street.

·        Jenkins Street, from Main South Road to Shand Street.

vii)      Lighting of the Christmas Tree

Saturday 4 December 2021, from 6:00pm to 11:00pm:

·        Lower Octagon, between George Street and Lower Stuart Street.

·        Lower Stuart Street, between the Octagon and Moray Place.

·        The Octagon Central Carriageway.

viii)    Santa Parade

Sunday 5 December 2021, from 8:00am to 6:00pm:

·        George Street between Regent Street and Duke Street will be closed from 8:00am to 6:00pm.

The following roads will be closed from 2:00pm to 6:00pm:

·        George Street, between the Octagon and Duke Street.

·        Titan Street.

·        The Octagon Central Carriageway.

·        Harrop Street.

·        Princes Street, between the Octagon and Moray Place.

·        Moray Place, between Princes Street and Lower Stuart Street.

·        Burlington Street.

·        Upper Stuart Street, between the Octagon and Moray Place.

·        Lower Stuart Street, between the Octagon and Moray Place.

ix)       Graduation parades:

Saturday 11 December 2021,  11:30-1:00pm.

Wednesday 15 December 2021,  11:30-1:00pm.

Friday 17 December 2021,  11:00am to 12:30pm.

Saturday 18 December 2021, 11:30-1:00pm.

·        Great King Street between Frederick Street and Albany Street will be closed from 10:00am to 1:00pm on parade days.

The following streets will be closed for 15 minutes before, and to 45 minutes after parade start times:

·        Frederick Street, between Great King Street and George Street.

·        George Street, between Frederick Street and the Octagon.

·        Moray Place, between George Street and Filleul Street.

·        Moray Place between Upper Stuart Street and Filleul Street will be closed for a period of approximately 45 minutes prior to the parade start times until parade has cleared.

x)        New Year’s Eve 

Sunday December 31 2021, 6:00am to 1 January 2022 11:00am:

·        The Lower Octagon between George Street and Princes Street and Lower Stuart Street between the Octagon and Moray Place.

Sunday 31 December 2021,  from 2:00pm to 1 January 2022 3:00am:

·        The entire Octagon.

·        Upper and Lower Stuart Street between the Octagon and Moray Place.

·        Bath Street.

·        Princes Street and George Street between the Octagon and Moray Place.

·        Harrop Street.

xi)       Brighton Gala Day

Sunday 23 January 2022, from 7:00am to 6:30pm:

·        Brighton Road, between Bath and Taylor Streets.

Motion carried (CNL/2021/190)

14        Representation Review - 2021 Adoption of Final Proposal

A report from Civic presented the findings of the Council Hearings Panel on the submissions received on the Representation Review and sought adoption of the Final Proposal for the representation arrangements for Dunedin City Council.

The Manahautū - General Manager Māori, Partnerships and Policy  (Jeanette Wikaira) and Manager Governance (Clare Sullivan) spoke to the report and responded to questions.

Moved (Cr Steve Walker/Cr Doug Hall):

That the Council:

a)     Notes that the Council Hearings Panel considered the submissions received on the Initial Proposal 

b)     Confirms in accordance with the provisions of the Local Electoral Act 2001, the Initial Proposal as its Final Proposal for the triennial elections to be held in 2022 and 2025 until altered by a subsequent decision that:

i.      The Council continued to be elected at large;

ii.     The number of Councillors remained at 14;

iii.    There continue to be six communities represented by six Community Boards (Mosgiel-Taieri, Otago Peninsula, Saddle Hill, Strath Taieri, Waikouaiti Coast and West Harbour) and the boundaries of those six community boards remained the same

iv.   The number of elected members on the Community Boards remained at six and that Council continued to appoint one Councillor per Community Board

v.    No further communities would be constituted, and none would be subdivided for electoral purposes   

c)     Endorses the summary of submissions in paragraph 10 that accept, reject or note the submissions and the associated comments/reasons, and that the submitters be responded to accordingly

d)     Notes that public notice would be given on Wednesday 3 November 2021 of the Final Proposal contained in this resolution providing the opportunity for appeals to be lodged no later than 5.00 pm on Monday 6 December 2021.

Motion carried (CNL/2021/191)

15        Approach to engagement on the 2022/23 Draft Annual Plan

A report from Corporate Policy provided an update on work underway on the 2022/23 draft Annual Plan. 

The Chief Executive Officer (Sandy Graham) and (Manahautū - General Manager Māori, Partnerships and Policy) Jeanette Wikaira and Corporate Planner (Sharon Bodeker) spoke to the report and responded to questions.

Moved (Cr Doug Hall/Cr David Benson-Pope):

That the Council:

Notes the Approach to Engagement on the 2022/23 Draft Annual Plan report.

             Motion carried

16        Meeting Schedule for 2022

A report from Civic sought the adoption of a meeting schedule for 2022, in accordance with Clause 19(6)(a) of Schedule 7 of the Local Government Act 2002.

The Manager Governance (Clare Sullivan) and (Manahautū - General Manager Māori, Partnerships and Policy) Jeanette Wikaira spoke to the report and responded to questions. 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a)     Approves the proposed meeting schedule for 2022, with minor changes, as appended to the report.

b)     Notes that the Community Boards would confirm their own meeting dates at their next meetings. 

Motion carried (CNL/2021/192)

17        Councillor Appointment to Outside Organisation

A report from Civic sought approval for a Council appointment to the Otago Settlers’ Association.  

The Mayor spoke to the appointment.

Moved (Cr Steve Walker/Cr Christine Garey):

That the Council:

Appoints Cr Sophie Barker to the Otago Settlers’ Association.

Motion carried (CNL/2021/193)

18        Financial Result - Period Ended 30 September 2021

A report from Finance provided the financial results for the period ended 30 September 2021 and the financial position as at that date.

The Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions. 

Cr Doug Hall entered the meeting at 1.45 pm.

Moved (Cr Mike Lord/Cr Andrew Whiley):

That the Council:

Notes the Financial Performance for the period ended 30 September 2021 and the Financial Position as at that date.

Motion carried

19        Waipori Fund - Quarter Ending September 2021

A report from Dunedin City Treasury Limited provided information on the results of the Waipori Fund for the quarter ended 30 September 2021.

The Treasury Manager (Richard Davey) and Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.

Moved (Cr Mike Lord/Cr Rachel Elder):

That the Council:

Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ended 30 September 2021.

Motion carried

Council

14 December 2021

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure and Development), Simon Pickford (General Manager Community Services), John Christie (Manager Enterprise Dunedin), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy), Gavin Logie (Chief Financial Officer), Jonathan Rowe (Programme Manager, South Dunedin Future), Florence Henderson (Policy Analyst, Zero Carbon), Paul Freeland (Principal Policy Advisor), Vicki Kestila (Masters Games Manager), Paul Henderson (Building Consents Manager), John Brenkley (Planning and Partnerships Manager), Jeanine Benson (Group Manager Transport),  Kirsten Glengarry (Manager Creative Partnerships) and Clare Sullivan (Manager Governance).

1.1       Public Forum - South Dunedin Community Network

Ms Eleanor Doig and Ms Robyn McLean, South Dunedin Community Network provided an update on the partnership with DIA and the opportunities for South Dunedin.

Ms Doig and Ms McLean responded to questions.

1.2       Public Forum - Taieri Railway

Mr Clive Copeman spoke to his previously circulated information on the Feasibility Study of the Taieri Railway and the replacement of the Taieri Gorge train tracks with a multipurpose track.

Mr Copeman responded to questions.

             1.3       Public Forum – Otago Excursion Train Trust

Messrs Philip Riley and Grant Craig spoke to their precirculated information on behalf of the Otago Excursion Train Trust. 

             1.4       Public Forum – Rental Accommodation

Mr David Hunt spoke on his opinion piece in the Otago Daily Times about rental accommodation and anti-social behaviour issues in the city. 

Mr Hunt responded to questions.

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

a)         Amends the Elected Members' Interest Register; and

b)        Confirms the proposed management plan for Elected Members' Interests.

c)         Notes the Executive Leadership Teams’ Interest Register.

Motion carried

5          Actions From Resolutions of Council Meetings

A report from Civic provided an update on implementing resolutions made at Council meetings. 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Notes the Open and Completed Actions from resolutions of Council meetings as attached.

Motion carried

6          Forward Work Programme from the 10 year plan 2021-31, incorporating the 2022/23 Annual Plan

A report from Corporate Policy presented the forward work programme focusing on the implementation of Council decisions made during the development of the 10 year plan 2021-31, and for the development of the 2022/23 Annual Plan.

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Notes the Forward Work Programme from the 10 year plan 2021-31, incorporating the 2022/23 Annual Plan. 

Motion carried

21        Future of Dunedin Railways

A report from Enterprise Dunedin updated Council on continued financial and strategic analysis for Dunedin Railways Limited in advance of the 2022/23 Annual Plan.

The Chief Executive Officer (Sandy Graham) and Manager Enterprise Dunedin (John Christie) spoke to the report and responded to questions.

Cr Rachel Elder left the meeting at 11.49 am and returned at 11.50 am.

Moved (Cr Sophie Barker/Cr Steve Walker):

That the Council:

a)         Directs Dunedin City Holdings Limited to continue to fund up to $2.4M per annum for maintaining and operating Dunedin Railways Limited using the KiwiRail line and Taieri Gorge line to Hindon until 30 June 2024.

b)        Approves Dunedin City Holdings Limited incurring a one-off cost of $400k in 2021/22 for developing an alternative storage and workshop facility for Dunedin Railways Limited.

c)         Notes that staff would continue supporting the Otago Central Rail Trail Trust to develop a feasibility study on the possible options for the Otago Central Rail Trail between Middlemarch and Wingatui.

d)        Notes that staff would report back to Council on options for the long-term operations and governance of Dunedin Railways Limited as part of the 10 year plan 2024-34.

Division

The Council voted by division:

For:                Crs Sophie Barker, David Benson-Pope, Rachel Elder, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (13).

Against:         Cr Lee Vandervis (1).

Abstained:   Nil

The division was declared CARRIED by 13 votes to 1

Motion carried (CNL/2021/195)

7          Live Music Action Plan Update

A report from Arts and Culture provided an update on the work undertaken to date, along with the process for creating the Live Music Action Plan.

The Manahautū  (General Manager Māori Partnerships and Policy) (Jeanette Wikaira) and Manager Creative Partnerships (Kirsten Glengarry) spoke to the report and responded to questions.

Moved (Cr Chris Staynes/Cr Steve Walker):

That the Council:

Notes the Live Music Action Plan Update report.

Motion carried

8          South Dunedin Future - Programme Update

A report from Māori, Partnerships and Policy updated Council on the status of the South Dunedin Future Programme.

The Manahautū  (General Manager Māori Partnerships and Policy) (Jeanette Wikaira) and Programme Manager, South Dunedin Future (Jonathan Rowe) spoke to the report and responded to questions.

Cr Jim O’Malley left the meeting at 12.29 pm and returned at 12.31 pm.

Cr Doug Hall left the meeting at 12.31 pm and returned at 12.35 pm.

Moved (Cr Rachel Elder/Cr Marie Laufiso):

That the Council:

a)         Notes the findings of the current state assessment of the South Dunedin Future Programme, including the structure, strategic intent, change logic and associated activities.

b)        Notes the next steps, and that Councillors, mana whenua, South Dunedin community and other stakeholders would have multiple opportunities to engage in the programme definition phase.

c)         Notes the upcoming programme definition phase would adopt a Dynamic Adaptive Pathways Planning approach, supported by technical assistance from the National Institute of Water and Atmosphere.

d)        Notes that a report would be provided to Councils in mid-2022 on the results of the next phase, which would include a more detailed South Dunedin Future Programme Plan.

Division

The Council voted by division:

For:                Crs Sophie Barker, David Benson-Pope, Rachel Elder, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14).

Against:         Nil

Abstained:    Nil

The division was declared CARRIED by 14 votes to 0

Motion carried (CNL/2021/196)

9          Zero Carbon Update Report

A report from Corporate Policy provided an update on the Dunedin City Council’s (DCC) Zero Carbon (climate change mitigation) work programme since May 2021.

The Manahautū (General Manager Māori Partnerships and Policy) (Jeanette Wikaira) and Senior Policy Analyst, Zero Carbon (Florence Reynolds) spoke to the report and responded to questions.

Cr Lee Vandervis entered the meeting at 1.35 pm.

Moved (Cr David Benson-Pope/Cr Marie Laufiso):

That the Council:

Notes the Zero Carbon Work Programme Update Report.

Division

The Council voted by division:

               For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (13).

Against:         Cr Lee Vandervis (1).

Abstained:    Nil

The division was declared CARRIED by 13 votes to 1

Motion carried (CNL/2021/197)

10        DCC Submission on Te Hau Marohi Ki Anamata - Transitioning to a Low-Emissions and Climate-ResIlient Future:  Emissions Reduction Plan Discussion Document

A report from Corporate Policy sought approval of a Dunedin City Council submission to the Ministry for the Environment on the Emissions Reduction Plan Discussion Document.

The Manahautū (General Manager Māori Partnerships and Policy) (Jeanette Wikaira) and Senior Policy Analyst, Zero Carbon (Florence Reynolds) spoke to the report and responded to questions.

The resolutions were taken separately.

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

a)         Approves the DCC submission, with any amendments, to the Ministry for the Environment on the proposed Emissions Reduction Plan Discussion Document.

Division

The Council voted by division:

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (13).

Against:         Cr Lee Vandervis (1).

Abstained:    Nil

The division was declared CARRIED by 13 votes to 1

Motion carried (CNL/2021/198)

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

b)        Includes support for funding free fares for public transport.

Division

The Council voted by division:

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Carmen Houlahan, Marie Laufiso, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker and Mayor Aaron Hawkins (10).

             Against:         Crs Doug Hall, Mike Lord, Lee Vandervis and Andrew Whiley (4).

            Abstained:    Nil

            The division was declared CARRIED by 10 votes to 4

Motion carried (CNL/2021/199)

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

c)          Authorises the Chief Executive to make any minor editorial changes to the submission.

Motion carried (CNL/2021/200)

11        Dunedin City Holdings Limited Share Capital

A report from the Executive Leadership Team advised that the current DCC Group borrowing arrangements required the level of Dunedin City Holdings Limited uncalled share capital to be greater than the DCC Group debt.

The Chief Executive Officer (Sandy Graham) and Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.

Cr Steve Walker left the meeting at 3.10 pm and returned at 3.21 pm.

Moved (Cr Mike Lord/Cr Doug Hall):

That the Council:

a)         Approves the required increase in share capital of Dunedin City Holdings Limited to provide $1.200 billion of uncalled capital.

b)        Authorises the Dunedin City Council to execute the required shareholder resolution(s) and associated documents to achieve the increase in share capital noted in (a).

c)         Notes that this level of uncalled capital aligns with the forecast group debt as at 30 June 2024 as set out in the approved 2021/2022 Statement of Intent for Dunedin City Holdings Limited.

During discussion Cr Doug Hall left the meeting at 3.13 pm.

Division

The Council voted by division:

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Doug Hall, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (11).

Against:         Crs Carmen Houlahan, Jules Radich and Lee Vandervis (3).

Abstained:   Nil

The division was declared CARRIED by 11 votes to 3

Motion carried (CNL/2021/201)

12        DCC Further Submission to ORC Regional Policy Statement 2021

A report from City Development sought retrospective approval for a further submission to the Otago Regional Policy Statement that had been lodged on 12 November 2021.

The General Manager Infrastructure and Development (Simon Drew) and Principal Policy Advisor (Paul Freeland) spoke to the report and responded to questions.

Moved (Cr David Benson-Pope/Cr Marie Laufiso):

That the Council:

a)         Approves, in retrospect, the Dunedin City Council further submission to the ORC on the Proposed Otago Regional Policy Statement 2021.

b)        Authorises the Chair of the Planning and Environment Committee or his delegate to speak to the DCC further submission at the Hearings.

Motion carried (CNL/2021/202)

13        DCC Submission on Te kawe i te haepapa para, Taking Responsibility for Our Waste

This item was withdrawn.

14        New Zealand Masters Games Update

A report  from Community and Planning provided an update  on the operational and financial status of the biennial New Zealand Masters Games being run in Dunedin (5 – 13 February 2022).

The General Manager Community Services (Simon Pickford) and Masters Games Manager (Vicki Kestila) spoke to the report and responded to questions.

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)         Notes the New Zealand Masters Games operational and financial update.

b)        Notes that should the 2022 New Zealand Masters Games be cancelled due to COVID the Trust would request an underwrite from Council.

c)         Approves the 2022 New Zealand Masters Games proceeding.

Motion carried (CNL/2021/203)

15        Statement of proposal for consultation: Strath Taieri key vehicle and pedestrian routes (earthquake-prone buildings)

A report from Customer and Regulatory sought approval for the statement of proposal to identify vehicle and pedestrian thoroughfare to be used for the special consultative procedure as part of Council’s requirement to the Building (Earthquake-prone Buildings) Amendment Act 2016.

The General Manager Customer and Regulatory (Claire Austin) and Building Solutions Manager (Paul Henderson) spoke to the report and responded to questions.

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Council:

a)         Approves the statement of proposal for consultation purposes;

b)        Notes the update on earthquake-prone buildings.

Motion carried (CNL/2021/204)

16        Hearing Committee Recommendations on the Review of the Truby King Recreation Reserve Management Plan

A report from Civic presented the recommendations of the Hearings Committee  on the review of the Truby King Recreation Reserve Management Plan.

Cr David Benson-Pope spoke to the recommendations from the Hearings Committee. 

The General Manager Community Services (Simon Pickford) and Planning and Partnerships Manager (John Brenkley) spoke to the report and responded to questions.

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Council:

a)         Notes that the Hearings Committee has heard and considered submissions on the draft Truby King Recreation Reserve Management Plan 2021.

b)        Adopts the Truby King Recreation Reserve Management Plan 2021.

Motion carried (CNL/2021/205)

17        Regulatory Subcommittee recommendations on the proposed parking changes-October 2021

A report from Transport presented the recommendations of the Regulatory Subcommittee  on proposed minor changes or clarifications to current parking restrictions, and corrections to the parking controls database of the Dunedin Traffic Parking Bylaw 2010.

Cr Andrew Whiley spoke to the recommendations from the Regulatory Subcommittee.

The General Manager Infrastructure and Development (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.

Moved (Cr Andrew Whiley/Cr Rachel Elder):

That the Council:

a)          Notes that the Regulatory Subcommittee has considered feedback from consultation on the proposed changes to parking restrictions.

b)          Adopts the recommended minor changes, clarifications and corrections to the parking controls that are shown in the October 2021 update of the GIS database, https://tinyurl.com/ParkingOctober2021 with the exception of  21  The Octagon which will be re-considered by the Regulatory Subcommittee

c)          Notes that all parking restrictions previously approved by Council remain unchanged.

Motion carried (CNL/2021/206)

18        Proposed Event Road Closures for December 2021, and January and February 2022.

A report from transport recommended Council approve the temporary closure of the roads for events to be held in December 2021 and January and February 2022.

The Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.

Moved (Cr Lee Vandervis/Cr Carmen Houlahan):

That the Council:

a)         Resolves to close the roads detailed below, pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974:

i)         Veteran Car Display, The Octagon

Saturday, 22 January 2022, 9am until 1pm:

          The Octagon Central Carriageway.

ii)        Waitangi Day

Sunday, 6 February 2022, 9.30am until 2.30pm:

          The Octagon Central Carriageway.

iii)       Chinese New Year

Friday, 11 February 2022, from:

          Carpark entrance to Chinese Gardens from 5pm to 10.30pm.

          The Octagon central carriageway, between George and Princes Streets, from 6.00pm until 7.15pm.

          Princes Street, between the Octagon and Rattray Street; and Lower Rattray Street, between Princes and Cumberland Streets, from 7.15pm until 7.30pm.

          Thomas Burns Street, between Fryatt and Cresswell Streets, from 9:30pm until 10:30pm.

iv)       Thieves Alley Market Day

Saturday, 12 February 2022 from 4am to 7pm:

          The entire Octagon, including upper Stuart Street and lower Stuart Street, Princes and George Streets, between the Octagon and Moray Place.

          Bath and Harrop Streets.

Motion carried (CNL/2021/207)

19        Submission on the Local Government (Pecuniary Interests Register) Amendment Bill

A report from Civic sought approval for a submission to the Local Government (Pecuniary Interests Register) Amendment Bill (the Bill).

The Chief Executive Officer (Sandy Graham) and Manager Governance (Clare Sullivan) spoke to the report and responded to questions.

Moved (Cr Chris Staynes/Cr Rachel Elder):

That the Council:

a)         Endorses the submission from Taituara on the Local Government (Pecuniary Interests Register) Amendment Bill and sends this as the Council’s submission on the Bill;

b)         Authorises the Chief Executive to make any minor editorial changes to the submission;

c)         Authorises the Mayor or his delegate to speak to the submission.

Motion carried (CNL/2021/208)

20        Appointment to Outside Organisation

A report from Civic sought approval of the appointment of Cr Andrew Whiley to the New Zealand Masters Games Ltd Board. 

The Manahautū (General Manager Māori Partnerships and Policy) (Jeanette Wikaira) and Manager Governance (Clare Sullivan) spoke to the report and responded to questions.

Moved (Cr Lee Vandervis/Cr Steve Walker):

That the Council:

Approves Cr Andrew Whiley as a member of the New Zealand Masters Games Ltd Board.

 Motion carried (CNL/2021/209)

22        Notices of Motion

A report from the Executive Leadership Team provided procedural advice on two notices of motion that were included in the Council agenda.

The Chief Executive Officer (Sandy Graham) spoke to the report.

Moved (Mayor Aaron Hawkins/Cr Mike Lord):

That the Council:

Notes the advice provided.

Motion carried

 23       Notice of Motion - Three Waters Reform

In accordance with Standing Order 26.1, a Notice of Motion was received from Mayor Aaron Hawkins.

Mayor Hawkins spoke to the Notice of Motion which was then considered by Council.

Cr Mike Lord left the meeting at 4.34 pm and returned at 4.36 pm.

Moved (Mayor Aaron Hawkins/Cr Marie Laufiso):

That the Council:

a)         Express its disappointment in the decision to make participation in the Three Waters reform programme mandatory.

Division

The Council voted by division:

For:                 Crs David Benson-Pope, Rachel Elder, Marie Laufiso, Mike Lord, Chris Staynes, Lee Vandervis, Steve Walker and Mayor Aaron Hawkins (8).

Against:         Crs Sophie Barker, Doug Hall, Carmen Houlahan, Jim O'Malley, Jules Radich and Andrew Whiley (6).

Abstained:    Nil

The division was declared CARRIED by 6 votes to 8

Motion carried (CNL/2021/210)

Moved (Mayor Aaron Hawkins/Cr Marie Laufiso):

That the Council:

b)        Reaffirm its desire to see an enduring role for iwi Māori in the governance of three waters service delivery.

             Division

The Council voted by division:

For:                 Crs David Benson-Pope, Marie Laufiso, Mike Lord, Chris Staynes, Steve Walker and Mayor Aaron Hawkins (6).

Against:           Crs Sophie Barker, Rachel Elder, Doug Hall, Carmen Houlahan, Jim O'Malley, Jules Radich, Lee Vandervis and Andrew Whiley (8).

Abstained:     Nil

The division was declared LOST by 6 votes to 8

Moved (Mayor Aaron Hawkins/Cr Marie Laufiso):

That the Council:

c)          Actively promote community participation in the relevant Select Committee processes.

             Division

The Council voted by division:

For:                  Crs David Benson-Pope, Marie Laufiso, Mike Lord, Chris Staynes, Steve Walker and Mayor Aaron Hawkins (6).

Against:          Crs Sophie Barker, Rachel Elder, Doug Hall, Carmen Houlahan, Jim O'Malley, Jules Radich, Lee Vandervis and Andrew Whiley (8).

Abstained:    Nil

The division was declared LOST by 8 votes to 6

Moved (Mayor Aaron Hawkins/Cr Marie Laufiso):

That the Council:

d)         Continue to work constructively, through any available avenues, in an attempt resolve our concerns around system design.

             Division

The Council voted by division:

For:                  Crs David Benson-Pope, Marie Laufiso, Mike Lord, Chris Staynes, Steve Walker and Mayor Aaron Hawkins (6).

Against:          Crs Sophie Barker, Rachel Elder, Doug Hall, Carmen Houlahan, Jim O'Malley, Jules Radich, Lee Vandervis and Andrew Whiley (8).

Abstained:    Nil

The division was declared LOST by 6 votes to 8

24        Notice of Motion - Three Waters Reform

IIn accordance with Standing Order 26.1, a Notice of Motion was received from Cr Jim O’Malley.

Cr O’Malley spoke to the Notice of Motion which was then considered by Council.

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Council:

a)     Expresses to Government broad support for reforms in three waters.  Specifically the Council:

i)          Supports the formation of Taumata Arowai and increased water standards.

ii)          Supports Ngai Tahu participation in water services decision making.  Especially with reference to obligations under Te Tiriti o Waitangi, The Treaty of Waitangi and the Ngai Tahu Claims Settlement 1998.

iii)         Supports the aim that three waters activities must give effect to te mana o te wai.

iv)        Acknowledges that efficiencies can be gained by cooperative and coordinated behaviour between councils.

Division

The Council voted by division:

For:                 Crs Sophie Barker, Rachel Elder, Doug Hall, Carmen Houlahan, Jim O'Malley, Jules Radich and Andrew Whiley (7).

Against:         Crs David Benson-Pope, Marie Laufiso, Mike Lord, Chris Staynes, Lee Vandervis, Steve Walker and Mayor Aaron Hawkins (7).

Abstained:    Nil

            An equality of votes was recorded 7:7 following which the Mayor used his casting vote             against the motion.

            Motion lost

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Council:

             b)        Affirms to Government that it does not currently support the formation of the four                          water entities.  Specifically: 

i)          We are disappointed the Government appears to have given little consideration to alternative models for water services delivery other than the proposed establishment of asset owning, multi-regional water services entities.

ii)         We state that the Three Waters Reform Programme needs to be reset.

iii)       We seek that the Government commits to meaningful engagement with our community before advancing any further with water entity reform.

Division

The Council voted by division:

For:                 Crs Sophie Barker, Rachel Elder, Doug Hall, Carmen Houlahan, Marie Laufiso, Jim O'Malley, Jules Radich, Lee Vandervis and Andrew Whiley (9).

Against:          Crs David Benson-Pope, Mike Lord, Chris Staynes, Steve Walker and Mayor Aaron Hawkins (5).

Abstained:    Nil

The division was declared CARRIED by 9 votes to 5

Motion carried (CNL/2021/211)

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Council:

c)         Delegates authority to the Chair of Infrastructure Services Committee to discuss with staff and engage with the council, the government and other councils in the development of an alternative regional three waters services model to be completed in time to inform the government three waters reform programme.

Division

The Council voted by division:

For:                 Crs Sophie Barker, Rachel Elder, Doug Hall, Carmen Houlahan, Jim O'Malley, Jules Radich and Andrew Whiley (7).

Against:          Crs David Benson-Pope, Marie Laufiso, Mike Lord, Chris Staynes, Lee Vandervis, Steve Walker and Mayor Aaron Hawkins (7).

Abstained:    Nil

An equality of votes was recorded 7:7 following which the Mayor used his casting vote against the motion.

Motion lost

Council

14 December 2021

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure and Development), Simon Pickford (General Manager Community Services), Robert West (General Manager Corporate and Quality), Chris Henderson (Group Manager Waste and Environmental Solutions) and Clare Sullivan (Manager Governance).

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Team Members’ Interests.

Motion carried

5          DCC Submission on Te kawe i te haepapa para, Taking Responsibility for Our Waste

A report from Waste and Environmental Solutions sought approval of a Dunedin City Council submission to the Ministry for Environment consultation, ‘Te kawe i te haepapa para, Taking Responsibility for Our Waste’ (https://consult.environment.govt.nz/waste/taking-responsibility-for-our-waste/).

The General Manager Infrastructure and Development (Simon Drew) and Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.

Moved (Cr Jules Radich/Cr Jim O'Malley):

That the Council:

a)     Approves the DCC submission, to the Ministry for Environment on ‘Te kawe i te haepapa para, Taking Responsibility for Our Waste’.

b)     Authorises the Chief Executive to make any minor editorial changes to the submission.

Motion carried (CNL/2021/212)

6          Warrant Cards 2020/21

A report from Community Services provided an update on Council of warrants that had been issued by the Chief Executive Officer in the 12-month period ending 31 October 2021.

The Manager Governance (Clare Sullivan) spoke to the report and responded to questions.

Moved (Cr David Benson-Pope/Cr Chris Staynes):

That the Council:

Notes the Warrant Cards 2020/21 report for the 12 month period ending 31 October 2021.

Motion carried

7          Notice of Motion - Public Transport

In accordance with Standing Order 26.1, a  Notice of Motion was received from Cr Jules Radich.

Cr Jules Radich spoke to the Notice of Motion which was then considered by Council. 

Moved (Cr Jules Radich/Cr Carmen Houlahan):

That the Council:

a)     Requests a meeting between the ORC and DCC Councillors to discuss working together on public transport issues, ideas and improvements.

b)     Directs the DCC CEO to arrange the meeting as early in 2022 as possible.

Division

The Council voted by division:

For:                              Crs Sophie Barker, Rachel Elder, Doug Hall, Carmen Houlahan, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker and Andrew Whiley (9).

Against:                      Crs David Benson-Pope, Marie Laufiso, Mike Lord and Mayor Aaron Hawkins (4).

Abstained:                Nil

The division was declared CARRIED by 9 votes to 4

Motion carried (CNL/2021/213)

Council

14 December 2021

IN ATTENDANCE

Scott MacLean (Group Manager, Parks and Recreation) and

Julian Phillips (Public Transport Team Leader, Otago Regional Council)

Moved (Joy Davis/Martin Dillon):

That the Board:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried.

5.1       Mosgiel-Taieri Community Board meeting - 28 July 2021

Moved (Joy Davis/Phillipa Bain):

That the Board:

a)     Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 28 July 2021 as a correct record subject to an amendment to record that the board wanted to make a submission on the Representation Review.

Motion carried

6          Otago Regional Council - Update

The Public Transport Team Leader, Otago Regional Council (Julian Phillips) provided an update on possible changes to the East Loop bus route and responded to questions.

7          Memorial Wall - East Taieri Cemetery

A report from Parks and Recreation provided an update on the proposal to construct a memorial wall at the East Taieri Cemetery.

The Group Manager, Parks and Recreation (Scott MacLean) spoke to the report and responded to questions.

Moved (Joy Davis/Phillipa Bain):

That the Board:

a)     Notes the report Memorial Wall – East Taieri Cemetery.

Motion carried (MTCB/2021/032) with Brian Peat recording his vote against and Brian Miller abstaining.

8          Naming of a new road off Irwin Logan Drive, Mosgiel

A report from Transport sought the Board’s  support on the proposed naming of a new road off Irwin Logan Drive.

Moved (Martin Dillon/Phillipa Bain):

That the Board:

a)     Supports the naming of a new road as ‘Rosella Place’.

Motion carried (MTCB/2021/033)

9          Governance Support Officer's Report

A report from Civic provided an update on activities relevant to the Board’s area.

Moved (Phillipa Bain/Martin Dillon):

That the Board:

a)     Notes the Governance Support Officer’s Report

b)     Agrees not to make a submission on the Representation Review.

Motion carried (MTCB/2021/034)

10        Community Plan

Any updates will be provided at the next meeting of the Board.

11        Board Updates

Board members provided updates on activities which included:

1          Keep Dunedin Beautiful (KDB)

Phillipa Bain noted that the national awards have been postponed.  The local annual general meeting has been postponed until 11 October 2021.  There might be an opportunity for  project for Clean-Up week.

2          Friends of the Mosgiel Memorial Gardens

Brian Miller provided an update on the group.

3          Celebrating Local Excellence on the Taieri Project

An update on this project was provided during consideration of an earlier item.

4          Hawk n Hurl

This event has been cancelled.

5          Mosgiel Coronation Hall

The AGM was postponed due to COVID-19.

6          Mosgiel Business Association

Joy Davis and Cr Carmen Houlahan provided an update.

7          Mosgiel Aquatic Project Team

Brian Miller provided an update on the project.  Information on the project is available at the library.

8          Mosgiel and Taieri Emergency Group.

Joy Davis provided a verbal update. The response group will meet to check information and equipment.

9          Outram Emergency Group.

Dean McAlwee provided an update on the group.  A new generator has been provided.

10        Silverstream Plantings

Brian Peat provided an update.  Plantings ceased during the Covid lockdown.

11-      Social Media

Brian Peat provided a verbal update on the uptake of social media. 

13        Community Engagement

Verbal updates will be provided.

Moved (Cr Carmen Houlahan/Brian Peat):

That the Board:

a)     Requests that staff consider informing the Friends of the Memorial Gardens where possible on significant work undertaken in the Gardens

Motion carried (MTCB/2021/035)

Moved (Phillipa Bain/Martin Dillon):

That the Board:

Notes the Board updates

Motion carried

12        Chairperson's Report

A report from the Chairperson provided an updated on matters of interest since the previous meeting.  These included correspondence sent to the NZ Police; and raising issues with various staff which included spelling of road signs, matters relating to drainage and 3 Waters.

Moved (Phillipa Bain/Martin Dillon):

That the Board:

a)     Notes the Chairperson’s update

Motion carried

13        Council Activities

Councillor Carmen Houlahan provided an update on activities of Council which included recent Council decisions, update on the 3 waters process for feedback; and thanking staff and essential workers for work continuing through the recent COVID-19 lockdown.

Moved (Cr Carmen Houlahan/Martin Dillon):

That the Board:

a)     Notes the Council Activities Update.

Motion carried

14        Items for consideration by the Chair

Items for consideration by the Chair.

·        Update on Reid Ave Pumping station

·        Mosgiel Sign

Council

14 December 2021

IN ATTENDANCE

David Bainbridge-Zafar, Group Manager Property Services

1.1       Public Forum - Otokia Creek and Marsh Habitat Trust

Viktoria Kahui (Treasurer) and Simon Laing (Chairperson) addressed the meeting on behalf of the Otokia Creek and Marsh Habitat Trust in support of their funding application. 

Moved (Scott Weatherall/Christina McBratney):

That the Board:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5.1       Saddle Hill Community Board meeting - 12 August 2021

Moved (Scott Weatherall/Cr Jules Radich):

That the Board:

Confirms the minutes of the Saddle Hill Community Board meeting held on 12 August 2021 as a correct record.

Motion carried

6          Funding Application - Otokia Creek and Marsh Habitat Trust

The Board considered a funding application from the Ōtokia Creek and Marsh Habitat Trust towards the cost of planting natives on the marsh.

Moved (Leanne Stenhouse/Cr Jules Radich):

That the Board:

Approves the funding application from Ōtokia Creek and Marsh Habitat Trust for $1,000 towards the cost of planting natives on the marsh.

Motion carried (SHCB/2021/016)

7          Board Updates

Board members provided updates on any activities undertaken on behalf of the Board or items of interest which included:

-      Keep Dunedin Beautiful - Ms Christina McBratney provided an update on the activities of Keep Dunedin Beautiful and advised that she was now the Deputy Chair. 

-      Coastal Dune Regeneration Programme – The Chairperson (Scott Weatherall) provided an update on the Coastal Regeneration Programme.

-      Civil Defence – the Board would like to invite Civil Defence staff to a meeting in the new year to provide an update.

-      Chain Hills Cycle Tunnel

-      Delta Drive Basketball Court Project – the Board agreed that they would like to apply to the Otago Community Trust for financial support for the Delta Drive Basketball Court Project.

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

a)    Approves an application to be prepared and submitted to the Otago Community Trust requesting $10,000 financial support for the Delta Drive Basketball Court Project.

]           Motion carried (SHCB/2021/017)

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

b)    Notes the Board updates.

Motion carried

8          Governance Support Officer's Report

A report from Civic provided an update on activities relevant to the Board’s area including:

a)         Discretionary Fund

b)        Keeping of Animals (excluding Dogs) and Birds Bylaw Review

c)         Community Plan 

d)        Updates - The Board requested an update on the status of the Ocean View Drain/Culvert.

e)        Dunedin City Council Current Consultations

f)          Other Consultations – Otago Regional Council consultation on Smooth Hill. 

                         Cr Jules Radich withdrew from participating in this discussion.

                         The Board were in agreement that they would submit on their opposition to the Smooth Hill project.

Moved (Scott Weatherall/Christina McBratney):

That the Board:

a)    Notes the Governance Support Officer’s Report;

Motion carried

Moved (Keith McFadyen/ Leanne Stenhouse):

That the Board:

b)    Approves the draft Saddle Hill Community Board Community Plan with minor editorial changes.

.Motion carried (SHCB/2021/018)

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

c)    Approves the Chairperson to prepare and submit to the Otago Regional Council on Smooth Hill on behalf of the Saddle Hill Community Board to include and base the submission on:

-      That the Saddle Hill Community Board does not support the proposal or development of a Waste Disposal Landfill at Smooth Hill on Big Stone Road, south of Brighton.

Motion carried (SHCB/2021/019)  with Cr Jules Radich recording his abstention.

9          Chairperson's Report

The Chairperson (Scott Weatherall) will provided an update on the following items of interest:

-      Scroggs Hill Road marking

-      Brighton Domain roading

-      Brighton Beach Toy Box

-      Community Plan

-      Taieri Mouth Road Laybys

-      Friendship Drive – open ditch and over grown vegetation

-      Chorus Box

-      Bath Street – there is access issues for emergency services following the removal of a tree and installation of a fence

-      Representation review

Moved (Scott Weatherall/John Moyle):

That the Board:

             Notes the Chairperson’s update.

             Motion carried

10        Councillor Update

Councillor Jules Radich provided an update on Council items of interest which included:

-      Sports Hall of Fame

-      George Street

-      Representation Review

Moved (Scott Weatherall/John Moyle):

That the Board:

             Endorses the Saddle Hill Community Board submission on the Representation Review.

             Motion carried

Moved (Cr Jules Radich/Scott Weatherall):

That the Board:

Notes the update from Cr Jules Radich.

Motion carried

11        Items for Consideration by the Chair

There were no items notified for consideration by the Chair.

It was noted that the next meeting would be held at the Village Green, Sunnyvale on Thursday 18 November 2021.

Council

14 December 2021

IN ATTENDANCE

Tom Dyer, Group Manager 3 Waters, Jean-Luc Payan, Natural Hazards Manager (Otago Regional Council), Pam Wilson, Infrastructure Manager (Otago Regional Council), Garry LaHood, Senior River Engineer (Otago Regional Council), Chris Harris (Waka Kotahi), Letitia McRodden (Downers) and Kimberley Buckley (Downers)

1.1       Public Forum - Community Garden/Community Buildings 

Cynthia Flanaghan and Andrea Bosshard spoke to the Board regarding the community having control of empty buildings in the Railway precinct.  They queried the ownership of the Station Masters House and believed that the Grocott Community Garden should have a say in what happens to the house.

1.2       Public Forum –Constable Alan Lynch

Constable Lynch tabled information relating to the Greater Taieri Community Network and advised that it was a community development organisation focusing on supporting community led initiatives in the Mosgiel and Taieri  area including Strath Taieri.  He advised that they look forward to working with the Community Board.

Moved (Robin Thomas/David Frew):

That the Board:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5.1       Strath Taieri Community Board meeting - 24 June 2021

That the Board:

Confirms the minutes of the Strath Taieri Community Board meeting held on 24 June 2021 as a correct record.

Motion carried

6          Middlemarch Flooding

Jean-Luc Payan, Natural Hazards Manager (Otago Regional Council), Pam Wilson, Infrastructure Manager (Otago Regional Council), Garry LaHood, Senior River Engineer (Otago Regional Council) attended the meeting and provided an update on flood mitigation measures.

7          State Highway 87 Update

Chris Harris (Waka Kotahi), Letitia McRodden (Downers) and Kimberley Buckley (Downers) spoke to the Board regarding a major reseal project on State Highway 87.  They sought feedback on whether the project should take place over 3/4 days or over 2 – 3 weeks.  The Board agreed that 3 – 4 days would be less disruptive. 

Mr Harris responded to questions regarding the closure of the State Highway in adverse weather conditions.

8          Governance Support Officers Report

In a report the Governance Support Officer provided an update on matters of interest.

It was noted that the Council was currently consulting on the Representation Review and was proposal the maintain the status quo.

Moved (Robin Thomas/David Frew):

That the Board:

a)     Notes the Governance Support Officers Report.

b)     Submits on the Representation Review supporting the status quo.

Motion carried (STCB/2021/008)

9          Chairperson's Report

The Chairperson provided an update on matters of interest including roading and oiling of roads. The Board requested a list of those houses who get their road oiled and also houses who get their grass verge cut.

The Chairperson advised that the Board had been requested to provide a letter of support for the Otago Excursion Train Trust to retain the Taieri Gorge railway line.

Moved (David Frew/Leeann McLew):

That the Board:

             Support the application from the Otago Excursion Train Trust to retain the Taieri Gorge railway line.

             Motion carried

10        Council Activities

Councillor Lord provided an update on matters of interesting including Central City plan, 3 Waters reform and Sports Hall of Fame.

11        Notification of Items for Consideration by the Chairperson

The Board requested information relating to the building in the Community Garden including any proposal for future use, and who currently has access to the building.

Council

14 December 2021

IN ATTENDANCE

Tanya Morrison (Environmental Health Officer) and Anne Gray (Policy Analyst Regulatory)

2.1       Public Forum - Hawksbury Lagoon

Ruth Ferguson addressed the meeting regarding Hawksbury Lagoon.  She advised that there had been some leaching of rubbish and glass from what is believed to be an old landfill from Silverpeaks Borough era located by the Inverary Road and railway lines area.

Ms Ferguson wished to raise awareness of this issue with the council and to assist with ascertaining a process to identify any issue.  She also responded to members’ questions.

2.2       Public Forum - Waikouaiti Garden Club

Stuart Brown from the Waikouaiti Garden Club addressed the meeting regarding their funding application.  He provided a brief history of the Waikouaiti Community Spring Show and advised that the event attracted all ages.  Mr Ferguson responded to members’ questions.

Moved (Andy Barratt/Cr Jim O'Malley):

That the Board:

a)     Notes the Elected Members' Interest Register attached; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

6.1       Waikouaiti Coast Community Board meeting - 14 April 2021

Moved (Andy Barratt/Sonya Billyard):

That the Board:

Confirms the Waikouaiti Coast Community Board meeting held on 14 April 2021 as a correct record, with the following amendment:

Item 9 - Board Updates – North Coast Promotional Group to correct a surname.

Motion carried

8          Keeping of Animals (excluding Dogs) and Birds Bylaw

The Environmental Health Officer (Tanya Morrison) and the Policy Analyst Regulatory (Anne Gray) were in attendance to speak about the Keeping of Animals (excluding Dogs) and Birds Bylaw and responded to members’ questions.

Moved (Andy Barratt/Mark Brown):

That the Board:

Notes the update.

Motion carried (WC/2021/040)

7          Funding Applications

A request has been received from Andy Barratt regarding a change in scope for the Joel Vanderburg Board project as agreed with the family.

At the Board’s meeting held 17 June 2020 the following resolution was passed:

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a)      Allocates $750.00 from the project fund for a memorial to honour the late Joel Vanderburg, the design and appropriate time for the memorial to be agreed with by Andy Barratt and the Vanderburg family.

Motion carried (WC/2020/001)

Andy Barratt declared a conflict of interest and withdrew from this item.

Moved (Cr Jim O'Malley/Mark Brown):

That the Board:

a)     Agrees with the change in scope for the Joel Vanderburg Board project funding approved at the 17 June 2020 meeting.

b)    Approves the $750.00 granted to the Joel Vanderburg project at the 17 June 2020 meeting be paid to River-Estuary Care (Waikouaiti/Karitane) Inc., as agreed with the Vanderburg family, to be used to provide support for research, education and development related to the society’s work in native revegetation.

Motion carried (WC/2021/046)

Waikouaiti Garden Club requested $610.00 towards the Waikouaiti Community Spring Show Events Centre hire, printing and children’s arts prizes.

Sonya Billyard declared a conflict of interest and withdrew from this item.

Moved (Andy Barratt/Cr Jim O'Malley):

That the Board:

Approves the funding application from the Waikouaiti Garden Club for $567.00 for the Waikouaiti Community Spring Show towards the Events Centre hire, printing and children’s arts prizes.

Motion carried (WC/2021/047)

Waikouaiti District Museum has requested $300.00 to purchase a flag for the power pole in front of the existing museum.

Moved (Andy Barratt/Cr Jim O'Malley):

That the Board:

Lays the funding application from the Waikouaiti District Museum on the table for consideration at the next meeting in the new financial year.

Motion carried (WC/2021/048)

9          Governance Support Officer's Report

The report provided an update on activities relevant to the Board’s area.

Keeping of Animals (Excluding Dogs) and Birds Bylaw - Cr O’Malley abstained from this item and from providing feedback on survey content.

Moved (Sonya Billyard/Mark Brown):

That the Board:

Decides to submit to the Keeping of Animals (Excluding Dogs) and Birds Bylaw survey and agrees that the Board delegate authority to Mark Brown and Alasdair Morrison to liaise with Board members and submit by 7 July 2021.

Motion carried (WC/2021/049)

Moved (Andy Barratt/Mark Brown):

That the Board:

Decides not to submit to the Intention to grant concession licence for part of Waikouaiti Domain Recreation Reserve.

Motion carried (WC/2021/050)

Moved (Andy Barratt/Cr Jim O'Malley):

That the Board:

Notes the Governance Support Officer’s Report.

Motion carried (WC/2021/051)

10        Community Plan

The Board provided an update on the following for the Community Plan.

Roading Schedule on page 28.

Moved (Andy Barratt/Sonya Billyard):

That the Board:

Notes the updates.

Motion carried (WC/2021/052)

11        Board Updates

Board members provided updates on activities, which included:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock provided an update to members.

Waikouaiti Recycling Centre Project

Andy Barratt advised that green waste facilities had been visited recently in Hampden and Oamaru to assist with the design phase and what could be achieved.

Waikouaiti Plantation Replanting Project

Mark Brown advised that planting was progressing well due to recent rain events.

Geraldine Tait entered the meeting at 6.23 pm.

BRAG Walking Group

Mandy Mayhem-Bullock provided an update to members.

Truby King Recreation Reserve Committee

Sonya Billyard withdrew from discussion on this item.

Andy Barratt advised the Truby King Reserves Management Plan Hearing Panel was in the process of redrafting the Truby King Reserve Management Plan and that key stakeholders were providing feedback on the redraft.  He advised that both Mark Brown and himself were to be on the Truby King Recreation Reserve Committee once the committee was up and running again.

Local Government New Zealand Zone 6 Community Board Committee

Mandy Mayhem-Bullock provided a written update.

North Coast Promotional Group

Mark Brown and Sonya Billyard advised that they had met with the Manager City Marketing (Malcolm Anderson) and the Business Relationship Manager (Des Adamson) regarding looking at options of keeping the new website running.

Recreational Working Group

Mandy Mayhem-Bullock provided an update to members.

Moved (Andy Barratt/Mark Brown):

That the Board:

Notes the updates.

Motion carried (WC/2021/053)

12        Council Activities

Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:

10 Year Plan Deliberations update

Infrastructure Services Committee update

Public Transport Operating Model submission

Regional Land Transport Plan update

Moved (Cr Jim O'Malley/Mark Brown):

That the Board:

Notes the update.

Motion carried (WC/2021/054)

13        Items for Consideration by the Chairperson

An item for consideration by the Chairperson:

Cars parking on gravel footpaths

Council

14 December 2021

IN ATTENDANCE

Graham McKerracher (Manager Council Communications and Marketing)

1.2       Public Forum – Mr Nick Oldham

Nick Oldham addressed the meeting regarding the trees on the road verge of his property.  He advised he had contacted Council regarding the maintenance of the trees but had not had a satisfactory response.  Mr Oldham also responded to members’ questions.

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion Carried

5.1       Waikouaiti Coast Community Board meeting - 23 June 2021

Moved (Mark Brown/Mandy Mayhem-Bullock):

That the Board:

Confirms the Waikouaiti Coast Community Board meeting held on 23 June 2021 as a correct record.

Motion Carried

6          Otago Regional Council Update

The Otago Regional Council Manager Transport (Garry Maloney) was in attendance to provide an update on bus services and bus shelters.  He advised that a report to ORC seeking additional funding may be provided.  Mr Maloney also responded to members’ questions.

7          Transport Delivery Manager

The new Transport Delivery Manager (Ben Hogan) was scheduled to be in attendance to introduce himself to the Board but was unable to attend.

8          Waka Kotahi NZTA Update on Speed Control - Waikouaiti and Waitati

The Waka Kotahi NZTA Regional Manager – Central and Lower South Island (Peter Brown) was in attendance to provide an update on speed control for Waikouaiti main street and Waitati curve.  Mr Brown also responded to members’ questions.

9          Waka Kotahi NZTA Update on 2021/22 Renewals Season

The Waka Kotahi NZTA Regional Manager – Central and Lower South Island (Peter Brown) was in attendance update the Board on key work sites being planned for the 2021/22 renewals season.  They requested feedback from the Board on how best to engage with communities throughout the renewal season.  Mr Brown also responded to members’ questions.

11        Governance Support Officer's Report

The report informed the Board of activities relevant to the Board’s area, which included:

Keeping of Animals (Excluding Dogs) and Birds Bylaw Review – Cr Jim O’Malley withdrew from this item.

ORC Long Term Plan 2021/31

ORC Regional Public Transport Plan 2021/31

MBIE Supporting Sustainable Freedom Camping in Aotearoa New Zealand

Remuneration Authority 2021 Determination

Representation Review

Process for Written Reports and Board Updates

Kerbside Collection and Resource Recovery

Kāritane Spit and Sea Wall

Cars Parking on Gravel Footpaths

Correspondence

What DCC is Currently Consulting On

Roadworks Schedule

DCC Updates

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Notes the Governance Support Officer’s Report.

Motion Carried

Moved (Andy Barratt/Mark Brown):

That the Board:

Ratifies the submission to the ORC Long Term Plan 2021/31 retrospectively.

Motion Carried

Moved (Sonya Billyard/Mark Brown):

That the Board:

Ratifies the submission to the ORC Regional Public Transport Plan 2021/31 retrospectively.

Motion Carried

Moved (Sonya Billyard/Mandy Mayhem-Bullock):

That the Board:

Ratifies the submission to the MBIE Supporting Sustainable Freedom Camping in Aotearoa New Zealand retrospectively.

Motion Carried

1.1      Public Forum - Waitati Automated External Defibrillator 24/7

Katie Peppercorn from Waitati Automated External Defibrillator 24/7 addressed the meeting regarding their funding application.  She provided a background of the need for a defibrillator, where it would be located, how it would be accessed and the fund raising to date.  Ms Peppercorn also responded to members’ questions.

10        Funding Applications

The report provided a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund. 

An additional request from the Waiputai Trust for $435.00 towards establishing a Blueskin Darts Group at the Waiputai Hub which was inadvertently left off the Board’s agenda.

Moved (Mark Brown/Mandy Mayhem-Bullock):

That the Board:

a)            Ratifies the funding agreed via email to the Waikouaiti District Museum t/a Waikouaiti Coast Heritage Centre of $321.62 towards a morning tea for the formal opening of the Heritage Centre on Saturday 9 October retrospectively.

b)           Reimburses the Chairperson the sum of $321.62 being the cost of the agreed morning tea.

Motion carried (WC/2021/050)

Moved (Mark Brown/Sonya Billyard):

That the Board:

Approves the funding application from the Waitati Automated External Defibrillator 24/7 (Waitati A.E.D. 24/7) for $670.00 to install an automated external defibrillator in the old bus shelter at Michies Crossing which will be available to the public.

Motion carried (WC/2021/051)

Moved (Andy Barratt/Sonya Billyard):

That the Board:

Approves the funding application from the Waiputai Trust for $435.00 towards establishing a Blueskin Darts Group at the Waiputai Hub.

Motion carried (WC/2021/052)

12        Community Plan

There were no changes to Waikouaiti Coast Community Board Community Plan.

13        Chairperson's Report

A verbal report from the Chairperson was provided at the meeting, which included:

Cycleway Project – letter of support

Firefighting tanks

Kāritane foreshore

Walking track in Waikouaiti

Lead in water internal review

Warrington – Motor Caravan Association

Excursion Train Trust

Vegetation letter

Safety review of Beach St

Vaccine drive for super Saturday

Moved (Alasdair Morrison/Mark Brown):

That the Board:

Notes the Chairperson’s report.

Motion Carried

14        Board Updates

Board members provided an update on activities and areas of responsibility, which included:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock advised that the KDB AGM was held recently and that Christina McBratney from the Saddle Hill Community Board was now the Deputy Chair.  She also advised that Clean Up Week was coming up soon.

Waikouaiti Recycling Centre Project

Andy Barratt advised that the capping of the landfill had begun and a second container was arriving on site soon.  He advised that OneCoast was working on a Memorandum of Understanding with DCC and that composting onsite would require a resource consent. 

Waikouaiti Plantation Replanting Project

Mark Brown advised that this is still progressing and that propagation into pots for next year’s projects was currently underway.

Assist Fund Recipients with Reporting Back

Alasdair Morrison advised that he had been working with a funding application which would be presented in November for a Blokes Shed.

Truby King Recreation Reserve Committee

Andy Barratt advised that the Hearing had been completed for the Reserve Management Plan which was still to be ratified at a Council meeting.  He also advised the Botanical Society would replace the identification of the trees withing the reserve in November.

Local Government New Zealand Zone 6 Community Board Committee

Mandy Mayhem-Bullock advised that there would be a series of zoom meetings for members regarding chairing at meetings, 3 waters water reform and working on improving communications.

North Coast Promotional Group

Mark Brown advised that negotiations were underway at the moment to proceed the website.

Moana Gow Pool

Andy Barratt advised that the AGM was held recently.

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

Notes the updates.

Motion Carried

15        Council Activities

Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:

3 Waters Reform Review

2GP Hearings

Speed Limit Review

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

Notes the updates.

Motion Carried

16        Items for Consideration by the Chairperson

Items considered by the Chairperson for the next meeting.

Process for holding meetings under the different Covid-19 Alert Levels

Beach Street – Are all the resource consent conditions being met for the chicken farm

Council

14 December 2021

IN ATTENDANCE

Jeanine Benson (Group Manager, Transport), Jamie McFarland (KiwiRail, Dunedin Operations Manager), Anne Gray (Policy Analyst, Regulatory) and Tanya Morrison (Environmental Health Officer)

1.1       West Harbour Arts Charitable Trust

On behalf of the West Harbour Arts Charitable Trust, Ian Landreth spoke in support of their funding application and responded to questions.

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5.1       West Harbour Community Board meeting - 9 June 2021

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

a)     Confirms the public part of the minutes of the West Harbour Community Board meeting held on 09 June 2021 as a correct record.

Motion carried

6          Wickliffe Street Rail Crossing

The Dunedin operations Manager, KiwiRail (Jamie McFarlane) provided an update on the proposed re-design of the Wickliffe Terrace rail crossing;  and “Rail Safety Week”.  Mr McFarland responded to questions

Mr McFarland requested the Board’s feedback on ways to increase the public’s awareness of the dangers at the level crossings in particular the one on Wickliffe Terrace, Port Chalmers. 

7          The Keeping of Animals (excluding Dogs) and Birds Bylaw Review

Anne Gray (Policy Analyst – Regulatory) and Tanya Morrison (Environmental Health Officer) provided an overview in The Keeping of Animals (Excluding Dogs) and Birds Bylaw Review and responded to questions. 

8          Naming of a private way off Stevenson Avenue, Sawyers Bay

A report from Transport sought the Board’s support on the proposed naming of a private way off 105 & 107 Stevenson Avenue, Sawyers Bay.

The report noted that the new road names proposed by the developer for the private way were ‘Spence Lane’ or ‘Shirley Lane’ and both comply with the DCC Road Naming Policy.

The Group Manager, Transport (Jeanine Benson) spoke to the report and responded to questions.

Moved (Trevor Johnson/Cr Steve Walker):

That the Board:

a)     Supports the naming of the private way as ‘‘Shirley Lane’.

Motion carried (WHCB/2021/016)

9          Governance Support Officers Report

Ange McErlane withdrew from the discussion on the Rothesay News funding.

A report from Civic provided an update on activities relevant to the Board area including:

·        Project Fund.  The Board agreed to pay the membership for Otago Access Radio and to continue its support for the Rothesay News.

·        West Harbour Community Board Community Awards.  Following discussion on the budget for the West Harbour Community Board Community Awards, it was agreed that the Board would fund the project up to $930.00.

Moved (Francisca Griffin/Duncan Eddy):

That the Board:

Agrees to pay $30.00 towards the membership of Otago Community Broadcasters Society from the Board’s Discretionary Fund.

Motion carried (WHCB/2021/017)

Moved (Francisca Griffin/Cr Steve Walker):

That the Board:

Approves to renew its commitment to Rothesay News advertising for the 2021/2022 financial year at a cost of $116.70 per month.

Motion carried (WHCB/2021/018)

Moved (Trevor Johnson/Cr Steve Walker):

That the Board:

Approves funding of up to  $930.00 from the Board’s discretionary fund towards the cost of the West Harbour Community Board Community Awards.

Motion carried (WHCB/2021/019)

Moved (Chairperson Francisca Griffin/Cr Steve Walker):

That the Board:

Notes the Governance Support Officers Report.

Motion carried

10        Funding Applications

A report from Civic advised that a funding application had been received from the West Harbour Arts Charitable Trust for $1000.00 towards the art programmes in schools and pre-schools in the West Harbour area.

Moved (Duncan Eddy/Cr Steve Walker):

That the Board:

Approves $1000.00 to the West Harbour Arts Charitable Trust towards the art programmes for schools and pre-schools in the Board’s area.

Motion carried (WHCB/2021/020) with Trevor Johnson recording his vote against.

11        Board Representation And areas of responsibility

Port Noise Liaison Committee

Jacque Ruston provided an update which included residents’ concerns.

Ravensdown Community Liaison Group

Trevor Johnson advised that there was nothing to report.

Keep Dunedin Beautiful

Duncan Eddy provided an update on the Keep Dunedin Beautiful Awards and advised that Sawyers Bay School had won the Dunedin Amenities Society Best School Project Award.  He commented that the inaugural Jan Tucker Award had been presented to the Okahau Dune Project.

Otago Access Radio

Francisca Griffin advised that during her segment she had provided updates on the shared pathway; and the “Scoop the Poop” clean-up day.

Social Media and Communication

Francisca Griffin provided an update on the activity on the Board’s Facebook page.

Albertson Avenue Beautification Project

Francisca Griffin provided an update and advised that she had included this project in the Board’s article in FYI.

West Harbour Community Board Community Awards

Duncan Eddy and Jacque Ruston provided an update on the number of nominations received and the function arrangements.

Aramoana Liaison

Ange McErlane tabled their newsletter and advised that she would circulate it to the Board for their information.

Vision Port Chalmers

Ange McErlane advised the group was currently in hiatus.  Following discussion, it was agreed that Ange McErlane would provide updates to the Board.

12        Chairperson's Report

The Chairperson provided an update on matters of interest which included:

·     Relocation of the Port Chalmers bus stop proposal.  It was noted that the Board would post the information onto its Facebook page.

·     “Scoop the Poop” clean-up day.

·     Stormwater Filters.  The Board requested that staff provide an update.

·     Historical Plaques.

Moved (Francisca Griffin/Cr Steve Walker):

That the Board:

a)     Notes the Chairperson’s Report.

Motion carried

13        Council Activities

Councillor Steve Walker provided an update on matters of interest which included:

·    Adoption of the DCC’s Play Spaces Plan 2021;

·    Representation Review; and

·    DCC’s submission on the Natural and Built In Environment Bill

Moved (Cr Steve Walker/Francisca Griffin):

That the Board:

Notes the Council updates.

Motion carried

14        Notification of Items for Consideration by the Chairperson

Ange McErlane requested that consideration of naming a section of the shared pathway in honour of Jan Tucker.

Council

14 December 2021

IN ATTENDANCE

Jeanine Benson (Group Manager, Transport)

1.1       Declarations by Kristina Goldsmith

Kristina Goldsmith made and attested their declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002.

1.2       Tracy Fleet

Tracy Fleet advised that the permanent speed bumps had been installed at Te Ngaru and thanked the Board for its support and the DCC staff for all their hard work.  Ms Fleet responded to questions.

1.3       The Murray McGeorge Toy Library Inc

On behalf of the Murray McGeorge Toy Library Inc Sharlene McCulloch spoke in support of their funding application and responded to questions.

Moved (Francisca Griffin/Jacqueline Ruston):

That the Board:

a)     Amends the Elected Members' Interest Register attached; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5.1       West Harbour Community Board meeting - 11 August 2021

Moved (Francisca Griffin/Angela McErlane):

That the Board:

a)     Confirms the public part of the minutes of the West Harbour Community Board meeting held on 11 August 2021 as a correct record.

Motion carried

6          Governance Support Officers Report

A report from Civic provided an update on activities relevant to the Board area which included:

·        Project Fund

·        Representation Review Submission

·        Keeping of Animals (excluding Dogs) Bylaw Review

·        Reserves and Beaches Bylaw Update

·        Correspondence

Moved (Francisca Griffin/Angela McErlane):

That the Board:

a)     Notes the Governance Support Officers Report.

Motion carried

Francisca Griffin withdrew from the Albertson Avenue Community Garden item.

Trevor Johnson assumed the Chair.

Moved (Trevor Johnson/Jacqueline Ruston):

That the Board:

a)     Approves $1432.90 to For the Love of Trees for the maintenance of the Albertson Avenue Community Garden.

Motion carried (WHCB/2021/021)

Francisca Griffin resumed the Chair.

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

a)     Ratifies the West Harbour Community Board’s submission to the Dunedin City Council’s Representation Review.

Motion carried (WHCB/2021/022)

7          Funding Applications

A report from Civic advised that a funding application had been received from the Murray McGeorge Toy Library Incorporated for $1,500.00 towards building maintenance.

Moved (Trevor Johnson/Angela McErlane):

That the Board:

a)     Approves $1,500.00 to The Murray McGeorge Toy Library Incorporated towards the cost of building maintenance.

Motion carried (WHCB/2021/023)

8          Community Plan

Following discussion, it was agreed that the Board would update their Community Plan early 2022.

9          Board Updates

Port Noise Liaison Committee

Jacque Ruston advised that there was no update.

Ravensdown Community Liaison Group

Trevor Johnson advised that due to COVID restrictions the group had not meet.

Keep Dunedin Beautiful (KDB)

Duncan Eddy (Board representative) advised that one of KDB’s was the education of dog owners to pick up their dog effluent.  He commented that this had been inspired by the work that had been undertaken along the shared pathway.

Otago Access Radio

Ange McErlane provided an update on the items she presented during the West Harbour Community Board segment which included Albertson Avenue Community Garden.

Social Media and Communication

Francisca Griffin provided an update on the Facebook activity.

Albertson Avenue Beautification Project

Francisca Griffin advised that additional herb plantings had been undertaken.

Community Awards

Jacque Ruston commented that due to current COVID restrictions that the event might have to be moved to the Pioneer Hall on the 10 November 2021.  There was discussion on alternative ways that the event could be held and it was agreed that a decision on how it would be run would be made following the Central Government announcement on Friday, 22 October 2021.

Aramoana Liaison

Ange McErlane provided an update which included the placement of the portaloos for the summer to cover the increase in visitors and recreational users.

Vision Port Chalmers

Ange McErlane advised that due to COVID no meetings had been held.

Moved (Francisca Griffin/Duncan Eddy):

That the Board:

a)     Notes the Board updates

Motion carried

10        Chairperson's Report

The Chairperson provided an update on matters of interest relevant in the Board’s area.

Moved (Francisca Griffin/Angela McErlane):

That the Board:

a)     Notes the Chairperson’s Report.

Motion carried

11        Council Activities Update

As Councillor Steve Walker was an apology for the meeting, Francisca Griffin provided an update on his behalf which included:

Representation Review

George Street, Dunedin upgrade

Moved (Francisca Griffin/Duncan Eddy):

That the Board:

a)    Notes the Council Activities update

Motion carried

12        Items for Consideration by the Chair

There were no items for consideration by the Chair.

Council

14 December 2021

IN ATTENDANCE

Chris Henderson, Group Manager Waste and Environmental Services; Ben Hogan, Transport Delivery Manager

Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:

a)     Amends the Elected Members' Interest Register and

b)     Amends the proposed management plan for Elected Members' Interests.

                         Motion carried

6.1      Otago Peninsula Community Board meeting - 24 June 2021

Moved (Chairperson Paul Pope/ Lox Kellas):

That the Board:

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 24 June 2021 as a correct record.

             Motion carried

7          Transport - Peninsula Connection Update

Ben Hogan, Transport Delivery Manager responded to questions on the tender process and work programme for Section 5 (Inland portion of Portobello Road - Broad Bay to Fletcher House) Section 9 (Portobello) of the Peninsula Connection Project and provided an update on the issue with the safety fence on Marine Parade.

8          The Keeping of Animals (excluding Dogs) and Birds Bylaw Review

The item was postponed for discussion until the Community Board’s 14 October 2021 meeting.

9          Funding Application

Paul Pope advised that the applicant (Otago Peninsula Trust) had withdrawn the funding application for the 2021 Glenfalloch Night Garden Event due to the impact of Covid-19 lockdown restrictions on holding the event.

10        Scholarship Applications

Two scholarship funding applications were received for the Board’s consideration:

1.    Liam Donovan for $300.00 to support his attendance at the National Summer Games Special Olympics to be held in Hamilton in December 2021.

2.    Taylor McLean for $500.00 to support her attendance as part of the Soccer First XI Team at two National Secondary School soccer tournament events in August and September 2021.

Edna Stevenson declared a conflict of interest for both scholarship applications and withdrew from the item and abstained from voting.

Lox Kellas questioned the level of funding for Taylor McLean and sought that the scholarship funding be set as $300.00 per applicant with a discussion on the Board’s management of scholarship applications to be held.

It was agreed that discussion of the managing of scholarship applications be held at the 14 October 2021 meeting.

Moved (Lox Kellas/ Cheryl Neill):

That the Board:

Approves the scholarship funding application from Liam Donovan for $300.00 in support of his attendance at the National Summer Games Special Olympics to be held in Hamilton in December 2021.

Motion carried (OPCB/2021/041)

Moved (Paul Pope/Graham McArthur):

That the Board:

Approves the scholarship funding application from Taylor McLean for $300.00 in support of her attendance at National Secondary School Soccer tournaments scheduled for August and September 2021, subject to confirmation of the tournaments proceeding.

Motion carried (OPCB/2021/042)

11        Governance Support Officer's Report

Paul Pope advised he had written to staff on the issue with Latham Park surface conditions still being very wet; the closed pathway on Beaconsfield Road; the delay for install of the markings and signage on the Peninsula Connection shared pathway. 

He confirmed that the request for an access gate to Tomahawk Beach was under review by the DCC legal team and that he would follow the public health and safety concerns with DCC and ORC staff.

Beaconsfield Road pathway – Edna Stevenson to follow up on closure of the track.

Moved (Paul Pope/Cheryl Neill):

That the Board:

a)     Notes the Governance Support Officer’s Report

b)     Ratifies the payment of $30.00 for the Board’s group membership to the Otago Community Broadcasters Society for the 30 June 2021 to 30 June 2022 year.

Motion carried (OPCB/2021/043)

12        Community Plan 2020-2021

No updates to the Community Plan were advised.

13        Board Updates

Board members provided verbal updates on activities including:

Keep Dunedin Beautiful (KDB) - Graham McArthur advised that:

·    Mandy Mayhem-Bullock has been appointed as Chairperson.

·    The KDB Awards were held in August, with an award given to SWAT (Seek Weeds and Terminate) for their work on identification of weeds and removal on the peninsula.

·    Awaiting the artists drawings for the mural to be placed on the Portobello Boat Shed.

Te Rauone Reserve - Edna Stevenson advised that:

·    A blessing of the site took place on 16 August 2021.

·    The South Roads contractor now on site for construction of the first of the three groynes to be installed at Te Rauone Beach.  No work will be undertaken on the reserve until the groynes are completed. 

·    Plans for the playground at the reserve was underway with feedback being collated from the public.  An engineering review of the artwork for the entrance of the reserve is underway.

Action: Edna Stevenson to write to John Brenkley, Planning and Partnerships Manager – Planning & Partnership re the budget for the work on the reserve.

Harington Point Battery – Lox Kellas advised he would provide an update on the Harington Point Battery project will be provided to the October meeting.

Flooding – Tidewater Drive

Discussion was held on the storm damage and flooding on Tidewater Drive, Harwood due to the low lying level of the road.

Action: Cheryl Neill to write to the Transport team to request an onsite meeting to discuss a preventative plan and possible works to be undertaken to improve the road.

Action: Hoani Langsbury to write to the Transport team about flooding on the section of road by the Otakou Fisheries and what improvements can be made.

Public Water tap (Portobello Domain)

·    Members agreed at the March 2021 meeting for the public water tap at Portobello would be better to base at the Portobello recreation reserve as there were two reticulated taps already in place and it provided safer parking for vehicles. 

Moved (Paul Pope/Hoani Langsbury):

That the Board:

·    Endorse the option of moving the public water tap to the Portobello Domain.

Motion carried (OPCB/2021/044)

Action: GSO to advise Peter McGrouther, Asset Programme and Project Manager – Performance & Delivery of the Board’s resolution.

LED Street Lighting (Portobello)

Graham McArthur summarised the issues faced by some residents with the upgrade of street lighting to LED.  He advised he had met with DCC staff and options are available to remedy light levels on residential properties.

·    Paul Pope advised that members of the public should make contact through the Council’s customer service agency for issues regarding LED street lighting that is causing an issue.

·    Graham McArthur confirmed he was happy for members of the public to direct enquiries to him and he will advocate for the community with the Council for issues regarding the LED street lighting on the peninsula.

Board members expressed they’re thanks to the Fulton Hogan roading crews for the work clearing guttering etc during the recent storm event.  Paul Pope will send a note of thanks to Fulton Hogan.

Moved (Paul Pope/Cr Andrew Whiley):

That the Board:

Notes the Board Updates.

Motion carried

14        Councillor's Update

Cr Whiley provided a verbal update on recent Council’s decisions, including the adoption of the 2021-31 Long Term Plan, the Play Space Plan. He advised that the 20 September Council meeting would focus on the DCC’s submission to the Government’s Three Waters Reform.

Cr Whiley confirmed that the Destination Dunedin Plan feedback analysis had been released and that the Regulatory Subcommittee recommendations for the Speed Limits Bylaw Review for Amendments 10 and 11 would be presented to the 27 October 2021 Council meeting.

Destination plan – analysis has been released, hope to be completed by end of year. Cr Whiley advised he would provide feedback received on the Destination Plan out to Community Boards.

Moved (Paul Pope/Graham McArthur):

That the Board:

Notes the report from Cr Whiley.

             Motion carried

15        Chairperson's Report

Paul Pope provided a verbal update, including:

·    Memorial Plaque – Board members agreed to the design and wording.

·    Safety fencing – Marine Parade

·    Mobile phone service –

·    Broad Bay and Company Bay –  the additional bins have been put in place.

·    A dog exercise area has been set aside and fenced at Smiths Creek, separate from the Hereweka farm.

·    Signage at Wellers Rock and at the Tomahawk Lagoon

·    Sealion fencing – awaiting to hear from staff on the archaeological cost and when the investigation will take place.

·    Glenfalloch wharf repair proceeding after feedback received on design.

·    Wellers Rocky Jetty scheduled to be replaced in the 2021-2022 Financial Year.

Moved (Paul Pope/Cheryl Neill):

That the Board:

Notes the update from the Chairperson.

             Motion carried

16        Items for Consideration by the Chairperson

There were no items for consideration by the Chairperson.

Council

14 December 2021

IN ATTENDANCE

Chris Henderson (Group Manager Waste and Environmental Solutions), Anne Gray (Policy Analyst Regulatory Compliance Solutions Group) and Tanya Morrison (Environmental Health Officer)

Moved (Paul Pope/Cr Andrew Whiley):

That the Board:

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

6.1       Otago Peninsula Community Board meeting - 16 September 2021

Moved (Paul Pope/Cheryl Neill):

That the Board:

Confirms the minutes of the Otago Peninsula Community Board meeting held on 16 September 2021 as a correct record.

Motion carried

7          Transport - Peninsula Connection Update

The Project Manager Peninsula Connection Road Safety Project (Nick Watt) was an apology due to illness.  The Chairperson (Paul Pope) provided a high level update which included:

·    Sandpiper St/Fletcher House - cutting tender will open soon.

·    Portobello - work on the steps

·    Broad Bay – minor changes in design

8          Funding Application

This report provided a copy of the funding application received for the Board’s consideration.

A funding application has been received for the Board’s consideration from the Broad Bay Boating Club towards a “Buy a Pile” project as part of the Stage One Platform Development.  The cost of buying a single pile is $1000.00.

Moved (Lox Kellas/Edna Stevenson):

That the Board:

Approves the funding application from the Broad Bay Boating Club for $1000.00 towards one pile in the “Buy a Pile” project as part of the Stage One Platform Development.

Motion carried (OPCB/2021/045)

9          Governance Support Officer's Report

This report informed the Board of activities relevant to the Board area, which included:

·    Project Fund

·    Updates (Ara Toi, Parks and Recreation, Transport)

·    What DCC is currently consulting on

Moved (Paul Pope/Graham McArthur):

That the Board:

Notes the Governance Support Officer’s Report.

Motion carried

10        Community Plan 2020-2021