Agenda of Council - 29 00 2022

Council

29 March 2022

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 18

5.1 Ordinary Council meeting - 22 February 2022 18

Minutes of Community Boards

6 Mosgiel-Taieri Community Board - 10 November 2021 19

7 Otago Peninsula Community Board - 11 November 2021 20

8 Strath Taieri Community Board - 11 November 2021 21

9 West Harbour Community Board - 17 November 2021 22

10 Saddle Hill Community Board - 18 November 2021 23

11 Waikouaiti Coast Community Board - 24 November 2021 24

Reports

12 Actions From Resolutions of Council Meetings 25

13 Forward Work Programme from the 10 year plan 2021-31, incorporating the 2022/23 Annual Plan 31

14 Support for Grant Recipients Impacted by COVID-19 39

15 DCC submission: draft drinking water quality assurance rules, standards, aesthetic values and drinking water network environmental performance measures 45

16 Earthquake-prone Buildings - Special Consultative Procedure identifying key vehicle and pedestrian routes in Strath Taieri 71

17 Financial Result - Period Ended 28 February 2022 98

18 Election 2022 - Order of Candidate Names for Voting Document 114

19 Proposed Event Road Closures for April 2022 119

Notice of Motion

20 Notice of Motion - Revocation of the Communities 4 Local Democracy Decision 129

21 Notice of Motion - Communities 4 Local Democracy - Change in Representative 140

Council

29 March 2022

Support for Grant Recipients Impacted by COVID-19

Department: Community and Planning

EXECUTIVE SUMMARY

1 Council is requested to suspend the DCC Grants Management Policy requirement for grants recipients to return unspent funds within 12 months of receipt. It is requested that until 1 October 2022, the Grants Subcommittee be delegated to determine when funds should be returned.

2 The request, which can only be approved by Council, means suspension of Clause 4.4e of the Grants Management Policy 2019. The Subcommittee would be delegated to determine a timeframe for the return of unspent funds, noting this could see funds retained for an additional 12 months by some groups.

3 The recommendations are made in the best interests of the local events and arts sectors, both significantly impacted by both COVID-19, and COVID-19 response mandates for gatherings and events.

RECOMMENDATIONS

That the Council:

a) Approves the Grants Management Policy requirements for any unspent funds within one year of receipt of the funds, be suspended due to the COVID-19.

b) Approves the Grants Subcommittee be given the delegated authority to determine the appropriate time periods for spending allocated funds until 1 October 2022 and amends the Committee Structure and Delegations Manual accordingly.

BACKGROUND

4 COVID-19 and measures to mitigate its spread have severely impacted sectors such as tourism, hospitality, events, and the arts since the first national lockdown in March 2020. Although some relief has been provided by central government in the form of additional Creative New Zealand funding for the arts sector, and support for large, ticketed events, many local groups have not met central government funding criteria for assistance.

5 A key issue for local events and arts group has been ongoing lockdowns and Alert Levels. The introduction of the Red Traffic Light system in late 2021, and the recent spread of COVID-19 within Dunedin has resulted in numerous event and performance postponements.

6 The DCC has been receiving regular requests from grantees to retain funding as events and arts groups attempt to re-schedule to a time when they believe they can more safely operate.

7 Clause 4.4e of the DCC Grants Management Policy states, “Any unspent funds must be returned to Council within one year of receipt unless there is prior agreement with the Council to carry over such funds.” This clause has prohibited the Grants Subcommittee from approving funds be retained beyond 12 months, despite requests.

Previous DCC Response to COVID-19

8 In May 2020 the Council, as part of its COVID-19 response to the community, approved temporary changes to the Grants Management Policy and DCC Committee Structure and Delegations Manual. The changes provided the Subcommittee with the ability to make decisions relating to retention of unspent funds.

9 At the 4 May 2020 Council meeting, the following was resolved:

“Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

g) Approves that the Grants Management Policy requirements for any unspent funds within one year of receipt of the funds, be suspended due to the COVID-19.

h) Approves that the Grants Subcommittee be given the delegated authority to determine the appropriate time periods for spending allocated funds until 31 October 2020 and amends the Committee Structure and Delegations Manual accordingly.

Division

The Council then voted by division:

For: Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker, Andrew Whiley and Aaron Hawkins (15).

Against: Nil

Abstained: Nil

The division was declared CARRIED by 15 votes to 0

Motion carried (CNL/2020/00155)”

DISCUSSION

10 Events, exhibitions, and the performing arts play a major role in creating a vibrant city, drawing people together (both locals and visitors) and showcasing our local creative sectors. The impact of COVID-19 on the events and arts sectors has also seen an adverse effect on the local tourism, accommodation, and hospitality sectors.

11 Postponement or re-design of events has affected the majority of the DCC’s Major Community Grants and Premier Events 2021/22 grant recipients. A range of activities supported through the DCC Community Events, and DCC Arts funds have been cancelled, re-designed or postponed.

12 When events/activities are cancelled, any unspent funds are returned to the Council. However, with postponement dates for some events now re-scheduled or proposed to re-schedule to mid or late 2023, the current policy does not reflect the need to be flexible. This inflexibility is placing some event organisers under additional, undue stress.

13 If unaddressed, the impact could lead to events being cancelled permanently, rather than postponed.

14 The decision is in line with government funded grants administered by Council staff. Creative New Zealand (CNZ), which funds Creative Communities grants, has confirmed where projects are postponed to a date beyond of the 12-month period for their grants, Council staff administering these have discretion to approve an extension. The Ministry for Business, Innovation and Employment (MBIE), which is funding Regional Events Fund grants, has approved extensions beyond 12 months where events are postponed due to COVID-19.

15 By reinstating the discretion provided to the Grants Subcommittee in 2020 and allowing event organisers and artists to retain funds for longer, the Council would be providing a practical response to the sectors.

OPTIONS

Option One – Recommended Option

16 Council approves that the Grants Management Policy requirements for any unspent funds within one year of receipt of the funds, be suspended due to the COVID-19, and approves the Grants Subcommittee be given the delegated authority to determine the appropriate time periods for spending allocated funds until 1 October 2022 and amends the Committee Structure and Delegations Manual accordingly.

Advantages

· Pressures are reduced for the local events and arts sector.

· Postponement planning can be progressed more quickly by groups.

Disadvantages

· Some unspent funds could be reallocated within the same financial year.

Option Two – Status Quo

17 Council declines the request to suspend the Grants Management Policy requirement to return funds within 12 months, and declines to delegate discretion on timing of returned funds to the Grants Subcommittee.

Advantages

· Some unspent funds could be reallocated within the same financial year.

Disadvantages

· The events and arts sectors experience additional financial pressures.

· More events are cancelled rather than postponed, with potential for some to be permanently cancelled.

NEXT STEPS

18 Staff will work with the Grants Subcommittee to deliver on the Council decision.

Signatories

Author:	Joy Lanini - Manager Community Development and Events
Authoriser:	Simon Pickford - General Manager Community Services

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities that promotes social, economic, environmental, and cultural well-being in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☒	☐	☐
Other strategic projects/policies/plans	☒	☐	☐

Festivals and Events Plan 2018 – 2023.

Māori Impact Statement

Events run by for and by Māori, and granted DCC funding, have been impacted by COVID-19.

Sustainability

The recommendation supports the sustainability of the arts, events, and related sectors within the city.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The recommendation would allow grant recipients to retain funds beyond that stated within current policy. There would be no budget change required.

Financial considerations

The recommendation would allow grant recipients to retain funds beyond that stated within current policy.

Significance

The decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

Staff have engaged with event organisers, artists and central government.

Engagement - internal

Ara Toi and Events staff

Risks: Legal / Health and Safety etc.

There are no known legal or health and safety risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known implications for Community Boards.

Council

29 March 2022

DCC submission: draft drinking water quality assurance rules, standards, aesthetic values and drinking water network environmental performance measures

Department: 3 Waters

EXECUTIVE SUMMARY

1 This report seeks the Council’s approval of a draft Dunedin City Council (DCC) submission to Taumata Arowai on draft Drinking Water Quality Assurance Rules, Standards and Aesthetic Values, and Drinking Water Network Environmental Performance Measures – Discussion Document.

2 Submissions close on 28 March 2022, however Taumata Arowai has granted the DCC an extension until 1 April 2022 to allow for the draft DCC submission to be considered at this meeting.

RECOMMENDATIONS

That the Council:

a) Approves the draft DCC submission to Taumata Arowai on the draft Drinking Water Quality Assurance Rules, Standards and Aesthetic Values, and Drinking Water Network Environmental Performance Measures – Discussion Document (Attachment A).

b) Authorises the Mayor (or their delegate) to speak to the submission should the opportunity arise.

c) Authorises the Chief Executive to approve any minor editorial changes if required.

BACKGROUND

DCC drinking water supplies

3 The DCC water supply system collects, treats and delivers drinking water to customers. The system includes 21,000 hectares of water catchment, 1,386km of pipeline, 28 pumping stations, 63 reservoirs (for raw and treated water) and 6 active water treatment plants.

4 The DCC has four registered drinking water supplies. The four supplies and their components are summarised in the table below:

REGISTERED SUPPLY	SOURCE	TREATMENT	DISTRIBUTION
Dunedin City (DUN001)	Deep Creek Deep Stream	Mount Grand water treatment plant	9 distribution zones
	Silverstream Taieri Infiltration Gallery Deep Creek Deep Stream	Southern water treatment plant
	Rossville Reservoir Cedar Farm Reservoir	Port Chalmers water treatment plant
Outram (OUT001)	Outram Infiltration Gallery Taieri Infiltration Gallery	Outram water treatment plant	1 distribution zone
Waikouaiti (WAI015)	Waikouaiti River	Waikouaiti water treatment plant	1 distribution zone
West Taieri (WES002)	Waipori River	West Taieri water treatment plant	1 distribution zone

Reform of New Zealand’s regulatory system for drinking water

5 The Government Inquiry into Havelock North Drinking Water recommended changes to New Zealand’s regulatory system for drinking water. This inquiry was held after the serious campylobacter outbreak in 2016.

6 In 2020 and 2021, Parliament has passed legislation to establish a new dedicated drinking water regulator (Taumata Arowai) and a new regulatory framework for drinking water:

a) Taumata Arowai-the Waters Services Regulator Act 2020

b) Water Services Act 2021.

7 The Water Services Act 2021 came into force on 15 November 2021. On that date, Taumata Arowai replaced the Ministry of Health and Drinking Water Assessors (who were Ministry appointees based in District Health Boards) as New Zealand’s drinking water regulator.

8 At present, the Drinking-water Standards for New Zealand 2005 (Revised 2018) remain in force. However, Taumata Arowai is now exercising its legislative function to develop and consult on draft drinking water standards and compliance rules.

Documents currently open for public consultation

9 Taumata Arowai is seeking feedback on six draft documents and one discussion document:

a) draft Drinking Water Quality Assurance Rules

b) draft Drinking Water Standards

c) draft Drinking Water Aesthetic Values

d) draft Drinking Water Acceptable Solution for Roof Water Supplies

e) draft Drinking Water Acceptable Solution for Spring and Bore Water Supplies

f) draft Drinking Water Acceptable Solution for Rural Agricultural Water Supplies

g) Drinking Water Network Environmental Performance Measures – Discussion Document

10 The documents and more information about the consultation are available online at: https://te-puna-korero.taumataarowai.govt.nz/.

11 The draft rules, standards, aesthetic values and acceptable solutions, as well as the proposal to introduce Drinking Water Network Environmental Performance Measures, relate to ‘drinking water suppliers’, as defined in the Water Services Act 2021. ‘Domestic self-suppliers’ are excluded from the definition of ‘drinking water supplier’.

12 The draft Drinking Water Quality Assurance Rules, draft Drinking Water Standards and Draft Drinking Water Aesthetic Values would replace the current Drinking-water Standards for New Zealand 2005 (Rev. 2018). Key features of the drafts include:

a) draft Drinking Water Quality Assurance Rules:

i) a mixture of monitoring rules (used to demonstrate compliance with Drinking Water Standards) and assurance rules (used to demonstrate the drinking water supplier is managing risk appropriately to ensure the provision of safe drinking water).

ii) rules are grouped into general rules and three rule modules differentiated by component of a drinking water supply: source, treatment and distribution.

iii) three tiers of rules for each component (source, treatment, distribution), with application of the rules determined by the population serviced by the supply: tier 1 (<50); tier 2 (50-500); tier 3 (>500).

iv) an increased emphasis on testing to identify and reduce risks.

v) new monitoring requirements for source water and distribution zones

vi) a new chemical compliance section for large drinking water suppliers, which includes a requirement for regular testing of plumbosolvent metals in the distribution network.

b) draft Drinking Water Standards: lists determinands that can affect the safety and quality of drinking water, with Maximum Acceptable Values (MAV) based on guideline values set by the World Health Organisation (WHO).

c) draft Drinking Water Aesthetic Values: lists determinands that can affect the smell and taste of drinking water, with acceptable ranges based on WHO guidelines.

13 Acceptable Solutions provide small drinking water suppliers with a ready-made option to meet their compliance obligations under the Water Services Act 2021. They apply to particular supply types and situations and must be implemented in their entirety. The three draft Acceptable Solutions currently open for consultation are not applicable to the DCC’s drinking water supplies.

14 Taumata Arowai’s intention is for the new rules, standards, aesthetic values and acceptable solutions to come into effect from 1 July 2022. The Governor-General, on the advice of the Minister responsible for Taumata Arowai, has the power to make new drinking water regulations. The Minister responsible for Taumata Arowai is the Minister of Local Government (Hon. Nanaia Mahuta).

15 The proposals outlined in the Drinking Water Network Environmental Performance Measures – Discussion Document would introduce a requirement for drinking water suppliers to provide information to Taumata Arowai annually on a variety of performance measures. The initial set of performance measures that would be introduced in 2022/23 is similar to the set of performance measures the DCC currently reports on annually for Water New Zealand’s National Performance Review. According to the discussion document, further performance measures would be introduced in 2023/24 and 2024/25. The data received by Taumata Arowai would be summarised in an annual report on Network Environmental Performance.

DISCUSSION

16 The draft DCC submission relates solely to the draft Drinking Water Quality Assurance Rules, draft Drinking Water Standards, draft Drinking Water Aesthetic Values, and the Drinking Water Network Environmental Performance Measures – Discussion Document. These four documents would directly impact the DCC as a drinking water supplier.

17 The draft Acceptable Solutions are not applicable to the DCC as a drinking water supplier. As such, the draft DCC submission does not comment on these.

18 The draft DCC submission is structured in two parts:

a) a submission letter that includes general feedback and three key recommendations for Taumata Arowai; and

b) an appendix that includes detailed feedback on specific aspects of the draft rules, standards and values.

19 The draft Drinking Water Quality Assurance Rules, draft Drinking Water Standards and draft Drinking Water Aesthetic Values would introduce significant framework changes to drinking water regulation. Overall, staff expect these changes would have a positive impact on the safety of drinking water across New Zealand.

20 As currently proposed, draft rules, standards and values would introduce a number of new requirements that are likely to require increased resource (both financial and human) and adjustments to DCC 3 Waters work programmes. It is unlikely that many drinking water suppliers, including the DCC, would be able meet the new requirements by the proposed deadline of 1 July 2022. There is still a substantial amount of preparatory work to be done by Taumata Arowai, drinking water suppliers and accredited laboratories to enable the effective implementation of the new regulatory framework. For council drinking water suppliers, timelines for implementation need to align with local government annual and long-term planning processes.

21 As such, the draft DCC submission recommends that Taumata Arowai adopts a staged approach to the implementation of the new water quality assurance rules, standards and aesthetic values as follows:

a) 1 July 2022: new rules, standards and aesthetic values confirmed.

b) 1 July 2023: new rules, standards and aesthetic values come into effect (excluding quality assurance rule D3.6).

c) 1 July 2025: quality assurance rule D3.6 comes into effect.

22 A staged approach to implementation would provide drinking water suppliers with time to adjust their management approach and make informed investment decisions based on robust analysis of risks (both drinking water safety risks and compliance risks), benefits and costs. This analysis will need to be informed by:

a) the new rules, standards and values;

b) Taumata Arowai’s first compliance, monitoring and enforcement strategy (due 15 November 2022);

c) water suppliers’ new drinking water safety plans and source water risk management plans (due 15 November 2022); and

d) any national guidance issued by Taumata Arowai.

23 Furthermore, the draft DCC submission recommends that Taumata Arowai issues national guidance on particular topics by 1 July 2022, and that Taumata Arowai considers providing a mechanism in the Drinking Water Quality Assurance Rules or elsewhere that would enable drinking water suppliers to also use suitably qualified operational staff to undertake certain analysis instead of an accredited laboratory, where warranted.

24 Reasons for each of the three key DCC recommendations are set out in the submission letter.

25 The draft DCC submission also expresses general support for the proposal to introduce Drinking Water Network Environmental Performance Measures but does not include specific feedback or recommendations on this. Combined with existing data generated by Water New Zealand’s National Performance Review, the data gathered under the proposed measures would provide a useful source of information on the performance of drinking water networks across New Zealand over time.

OPTIONS

Option One – submit on the draft Drinking Water Quality Assurance Rules, Standards and Aesthetic Values (Recommended Option)

26 Approve, with any suggested amendments, the submission to Taumata Arowai on the draft rules, standards and values.

Advantages

· Opportunity to highlight issues for Taumata Arowai to consider as it develops final versions of the new rules, standards and values and advocate for DCC interests as a drinking water supplier.

Disadvantages

· There are no identified disadvantages for this option.

Option Two – do not submit on the draft Drinking Water Quality Assurance Rules, Standards and Aesthetic Values

27 Do not approve the draft submission.

Advantages

· There are no identified advantages for this option.

Disadvantages

· Missed opportunity to highlight issues for Taumata Arowai to consider.

NEXT STEPS

28 If the Council approves the draft DCC submission, it will be sent to Taumata Arowai by 1 April 2022.

29 Approval is sought for the Chief Executive to make minor editorial changes.

Signatories

Author:

Scott Campbell - Regulation and Policy Team Leader

Zoe Moffat - Planning Manager 3 Waters

Authoriser:

Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	Draft DCC submission	53

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the social, economic and environmental well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☒	☐	☐
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

The draft DCC submission has been prepared in line with the goals and objectives of Dunedin’s strategic framework.

Māori Impact Statement

New drinking water regulatory requirements will apply to all drinking water suppliers, including marae. Taumata Arowai has undertaken specific engagement with iwi/Māori to discuss ways that the new drinking water regulations can enable Māori to exercise mana whakahaere, mātauranga Māori, tikanga Māori and kaitiakitanga in their respective rohe.

Sustainability

The draft Drinking Water Quality Assurance Rules, Standards and Aesthetic Values aim to support the long-term sustainability of safe drinking water supplies across New Zealand.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications on these plans or strategies that are directly related to a DCC submission on draft rules, standards and values. However, the implementation of work programmes to meet the new rules, standards and values is likely to require additional financial and human resources. These work programmes and resource requirements will be addressed through the next annual plan process.

Financial considerations

There are no financial implications directly related to a DCC submission.

Significance

This is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Staff from across the 3 Waters Group, including operations and planning, contributed to development of the draft DCC submission.

Risks: Legal / Health and Safety etc.

There are no identified risks directly related to a DCC submission on the draft rules, standards and values.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The safety of drinking water sources of interest to all parts of the city, including those areas covered by Community Boards.

Council

29 March 2022

Earthquake-prone Buildings - Special Consultative Procedure identifying key vehicle and pedestrian routes in Strath Taieri

Department: Customer and Regulatory

EXECUTIVE SUMMARY

1 At its 23 November 2021 meeting, the Council approved a statement of proposal for consultation, identifying key vehicle and pedestrian routes in Strath Taieri. This is part of the process required by the Building (Earthquake-prone Buildings) Amendment Act 2016 (the Act) for identifying earthquake-prone buildings (EPBs).

2 This report:

· notes no submissions were received during the consultation and

· notes no changes are proposed to the vehicle and pedestrian routes identified for the consultation process.

RECOMMENDATIONS

That the Council:

a) Adopts the identified key vehicle and pedestrian routes in Strath Taieri in relation to earthquake-prone buildings as set out in Attachment A.

BACKGROUND

Council resolution

3 At its meeting on 23 November 2021, the Council made the following resolution:

“Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Council:

a) Approves the statement of proposal for consultation purposes;

b) Notes the update on earthquake-prone buildings.”

4 See Attachment B for the background to this work which was reported to the Council in November 2021.

DISCUSSION

Community engagement

5 The special consultative procedure (SCP) was used, as required by the Act. Public consultation took place from Monday 24 January until Friday 25 February 2022.

6 Methods included the DCC website, Otago Daily Times noticeboard as well organisations such as local Police and medical staff. Flyers were distributed along key routes and into local post boxes. Posters were used at the local Service Centre/Postal Agency and other venues. Staff worked with the Strath Taieri Community Board to distribute information and attended the Strath Taieri Community meeting in February.

Result of consultation

7 No submissions were received.

8 No changes are proposed to the proposed key vehicle and pedestrian routes that were identified for consultation.

OPTIONS

9 Noting no submissions were received during the legislatively required consultation, the options are to adopt the identified routes or go back to a panel for consideration.

NEXT STEPS

10 When key vehicle and pedestrian routes identified are adopted, staff will continue to work towards meeting earthquake-prone building requirements, as determined by the Act.

Signatories

Author:	Paul Henderson - Building Solutions Manager
Authoriser:	Claire Austin - General Manager Customer and Regulatory

Attachments

	Title	Page
⇩a	Statement of proposal on Strath Taieri key vehicle and pedestrian routes in relation to earthquake-prone buildings	75
⇩b	November 2021 Council report on Identifying key vehicle and pedestrian routes in Strath Taieri - in relation to earthquake-prone buildings	83

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities and promotes the social well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☒	☐	☐
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no specific impacts for tangata whenua.

Sustainability

There are no specific implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for these documents.

Financial considerations

There are no financial implications as this work is carried out within existing budgets.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

The special consultative procedure was used to identify potential key vehicle and pedestrian routes. See paragraph 6 for methods used.

Engagement - internal

There has been engagement with the Group Manager Transport and the Heritage Advisor as well as Council Communications and Marketing and Governance teams.

Risks: Legal / Health and Safety etc.

There is a risk of not meeting regulatory obligations under the Act. Resources are in place to manage the work.

Conflict of Interest

There is no conflict of interest.

Community Boards

Staff worked with the Strath Taieri Community Board for the consultation as the medium seismic risk zone is within that area. Staff attended the February Strath Taieri Community Board meeting.

Council

29 March 2022

Financial Result - Period Ended 28 February 2022

Department: Finance

EXECUTIVE SUMMARY

1 This report provides the financial results for the period ended 28 February 2022 and the financial position as at that date.

2 As this is an administrative report only, there are no options or Summary of Considerations.

RECOMMENDATIONS

That Council:

a) Notes the Financial Performance for the period ended 28 February 2022 and the Financial Position as at that date.

BACKGROUND

3 This report provides the financial statements for the period ended 28 February 2022. It includes reports on financial performance, financial position, cashflows and capital expenditure. The operating result is also shown by group, including analysis by revenue and expenditure type.

DISCUSSION

4 Revenue was $220.015 million for the period or $3.044 million greater than budget. Year to date revenue included unbudgeted government funding for Economic Development activity and 3 Waters stimulus projects, as well as increased revenue from resource consents and building services applications and inspections.

5 These favourable variances were partially offset by the impact of the nationwide lockdown earlier in the financial year including Aquatic Services, Property, Parking, Landfill, and commercial water revenue. Grant revenue was also lower than expected due to the lower level of subsidised capital expenditure in Transport. A significant portion of the budgeted fundraising revenue for the new Aquatic centre in Mosgiel was received in the current month with the balance to be paid as the project progresses.

6 Expenditure was $219.269 million for the period or $554,000 less than budget. Operational expenditure was lower than expected in part due to savings in personnel costs, delays in project expenditure and favourable interest expenditure due to a lower than forecast floating interest rate. Some expenditure lines were also impacted by reduced spend during the lockdown period.

7 These favourable variances were partially offset by additional roading maintenance expenditure along with monies spent for government funded projects in 3 Waters and Economic Development. Depreciation expenditure was also higher than expected following asset revaluations as at 30 June 2021, impacting both asset replacement cost and asset useful lives.

8 Equity markets continued to be impacted in February as current world events create uncertainty. This resulted in negative revaluations across most equity portfolios held by the Waipori Fund. There has also been a year-to-date negative revaluation of fixed term investments as wholesale interest rates continue to rise.

9 Capital expenditure was $82.006 million for the period or 96.1% of the year-to-date budget (56.4% of the full year budget). The level of spend reflected some project delays along with the impact of the nationwide lockdown in August. The 3 Waters renewals expenditure continues to track ahead of budget with a number of large water and sewer renewal projects underway. Waste and Environmental expenditure was also up on budget – Waikouaiti transfer station and Smooth Hill landfill projects in particular.

NEXT STEPS

10 Financial Result Reports continue be presented to future meetings of either the Finance and Council Controlled Organisation Committee or Council.

Signatories

Authoriser:

Gavin Logie - Chief Financial Officer

Attachments

	Title	Page
⇩a	Summary Financial Information	101
⇩b	Statement of Financial Performance	102
⇩c	Statement of Financial Position	103
⇩d	Statement of Cashflows	104
⇩e	Capital Expenditure Summary	105
⇩f	Summary of Operating Variances	106
⇩g	Financial Review	107

Council

29 March 2022

Election 2022 - Order of Candidate Names for Voting Document

Department: Civic

EXECUTIVE SUMMARY

1 The purpose of this report is to outline three options available for ordering candidate names on voting documents for the October 2022 election, being random, pseudo-random and alphabetical. In the past three elections, Council used the random order.

2 Council is asked to approve the use of random order for ordering candidate names on voting papers for the 2022 election and any by-elections.

RECOMMENDATIONS

That the Council:

a) Approves the continued use of random order for candidates names.

BACKGROUND

3 The Local Electoral Act and Regulations allow the Council to make a decision on matters relating to election processes. A decision on the order of candidate names on voting documents is an option open to it under the Local Electoral Regulations 2001.

DISCUSSION

4 Regulation 31 of the Local Electoral Regulations 2001 allows the Council to decide whether the names are to be arranged on the voting documents in random order of surname, pseudo-random order, or alphabetical order. In the absence of any Council resolution approving another arrangement, the candidates' names must be arranged in alphabetical order of surname.

5 Under random order, the names of the candidates for each issue, i.e., Council and Community Boards, are shown in a different order on each voting document, utilising software which permits the names of the candidates to be printed in a different order on each paper.

6 Under pseudo-random order, the candidate names for each issue are drawn at random then placed on all voting documents in the order in which they are drawn.

7 Under alphabetical order, the names of candidates for each issue appear in alphabetical order of surname.

8 The Council adopted random order for its voting documents for the last three elections.

OPTIONS

9 It should be noted that regardless of which option is chosen, the candidate information booklet containing profile statements will still list the candidates in alphabetical order.

10 There is no difference between the three options in the cost of printing the voting documents.

Option One – Random Order (Preferred Option)

11 Under this arrangement, the names of the candidates for each issue, i.e. Council and Community Boards, are shown in a different order on each voting document. This was the option used at the previous election.

Advantages

· No candidates are disadvantaged by the name order effect.

Disadvantages

· In a long list of candidates, it can be difficult for voters to find the names of the candidates for whom they wish to vote.

Option Two – Pseudo Random Order

12 Under this arrangement, the candidate names for each issue are drawn at random then placed on all voting documents in the order in which they are drawn.

13 The Regulations provide that if a local authority has determined that pseudo-random order is to be used, the Electoral Officer must state, in a public notice required to be given, the date, time and place at which the order of the candidates' names will be arranged. Any person is entitled to attend while the order of the candidates' names is determined.

Advantages

· Candidates who have names later in the alphabet have an opportunity to draw a position higher in the list, but this may result in a corresponding disadvantage for other candidates.

Disadvantages

· Candidates who draw a position at the top of the ballot are likely to have an advantage over those further down the list.

· It is administratively more complex (tight timeframes after the close of nominations) and more expensive with additional public notices than the other options.

Option Three – Alphabetical Order

14 The names of candidates for each issue appear in alphabetical order of surname.

Advantages

· It is easy for voters to find the names of the candidates for whom they wish to vote.

Disadvantages

· Research has shown that the name order effect provides advantages for some candidates and disadvantages for others.

NEXT STEPS

15 The order of candidate names decided upon will be used on the 2022 voting papers for the Council and Community Board elections.

Signatories

Author:	Clare Sullivan - Manager Governance
Authoriser:	Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy)

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

There are no inconsistencies with the Strategic Framework.

Māori Impact Statement

Mana whenua will have an opportunity to participate in the local authority elections.

Sustainability

There are no know impacts for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known implications..

Financial considerations

Costs for the elections are budgeted for. There are no additional financial implications with this decision.

Significance

While this decision is considered low in terms of the Council’s Significance and Engagement Policy, all Dunedin residents who are enrolled will have an opportunity to vote in the local authority elections.

Engagement – external

There has been no external engagement.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The order of names for Community Board elections on the voting document will also be determined by this decision.

Council

29 March 2022

Proposed Event Road Closures for April 2022

Department: Transport

EXECUTIVE SUMMARY

1 The DCC has received a temporary road closure application for the following event:

a) Otago Rally 2022.

2 This report recommends that the Council approves the temporary closure of the roads concerned.

RECOMMENDATIONS

That the Council:

a) Resolves to close the roads detailed below, pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974:

Otago Rally 2022

Friday 8 April 2022:

Rally Start

12:00 noon to 8:00pm

Octagon Central Carriageway between George Street and Princes Street.

4:00pm to 8:00pm

The Lower Octagon from George Street to Princes Street.

Lower Stuart Street from the Octagon to Lower Moray Place.

Note: egress from Bath Street into Stuart Street to be maintained.

Saturday 9 April 2022:

7:00am to 3:30pm Moonlight Road from DCC/Waitaki District Council (WDC) boundary to Bald Hill Road.

7:00am to 3:30pm Bald Hill Road from Moonlight Road to Hummock Runs Road.

8:30am to 2:00pm Hartfield Road from Moonlight Road to Hyde-Macraes Road.

11:30am to 5:00pm Four Mile Road from Hyde-Macraes Road to Longdale Road.

11:30am to 5:00pm Longdale Road from Four Mile Road to DCC/WDC boundary.

12 noon to 5:30pm Ramrock Road from WDC/DCC boundary to Mt Watkin Road.

Sunday 10 April 2022:

7:00am to 12:30pm Waipori Falls Road from DCC/Clutha District Council (CDC) Boundary to Keofords Road.

9:00am to 2:00pm McLaren Gully Road from Rapid 108 McLaren Gully Road to Big Stone Road.

9:00am to 2:00pm Big Stone Road from McLaren Gully Road to Otokia-Kuri Bush Road East.

9:00am to 2:00pm Otokia-Kuri Bush Road West from Big Stone Road to Henley Road.

9:00am to 2:00pm Henley Road from Otokia-Kuri Bush Road West Christies Gully Road.

9:00am to 2:00pm Christies Gully Road from Henley Road Otokia-Kuri Bush Road East.

9:00am to 2:00pm Otokia-Kuri Bush Road East from Big Stone Road to Dicksons Road.

9:00am to 2:00pm Dicksons Road from Otokia-Kuri Bush Road East to Brighton Taieri Mouth Road.

9:30am to 2:30pm Flagstaff-Whare Flat Rd from Longridge Rd (forestry) to Silverstream Valley Road.

9:30am to 2:30pm Silverstream Valley Rd from Flagstaff-Whare Flat Road to the start of seal.

1:00 pm to 6:00pm Otokia-Kuri Bush Road East from Brighton-Taieri Mouth Rd to Big Stone Road.

1:00 pm to 6:00pm Big Stone Rd from Otokia-Kuri Bush Road East to Rapid 141 Big Stone Road.

BACKGROUND

3 Events and festivals contribute vibrancy and uniqueness to Dunedin, creating economic opportunities for the city and reflecting and enhancing social, recreational, environmental, and cultural well-being. Strategies and plans reflect the contribution events make to the city’s vision of being one of the world’s great small cities including the Social Well-being Strategy, the Economic Development Strategy, Ara Toi Ōtepoti, Parks and Recreation Strategy, and the Festival and Events Plan 2018-2023.

4 The area proposed to be used for these events is legal road and can therefore be temporarily closed to normal traffic if the statutory temporary road closure procedures are followed. These procedures are set out in Section 319 of the LGA 1974 which gives Council the power to stop or close any road or part of a road in the manner and upon the conditions set out in section 342 and Schedule 10 of the LGA 1974. Schedule 10 is included as attachment A. These conditions include the following:

· Consultation with Waka Kotahi (New Zealand Transport Agency) and the Police.

· Public notice must be given of the intention to consider closing any road or part of a road, and notice given of the decision to close the road.

· When closing under Schedule 10 section 11(e), the road cannot be closed more than 31 days in the aggregate in any one year.

· Being satisfied that traffic is not likely to be unreasonably impeded.

5 Where the proposed temporary road stopping relates to public functions, the decision to close a road cannot be delegated to Council staff; a resolution of Council is required.

DISCUSSION

Consultation and Notification

6 The Police and Waka Kotahi have no objections to the proposed road closures.

7 On Saturday 5 March 2022, the Otago Daily Times advertised the proposed temporary road closures (Attachment B).

8 An opportunity was provided to give feedback on the proposal by emailing tmp@dcc.govt.nz by a deadline of Saturday 12 March 2022. No objections were received to the proposed road closures at the time of this report submission (16 March 2022).

9 Council is required to give public notice of its decision. This notice will be published after this meeting and prior to the event, if approved.

10 The event organisers for the events contacted those considered affected prior to submitting their application, and no objections were received.

11 The 31-day limit mentioned in paragraph 4 will not be exceeded by the approval of the proposed temporary road closures.

Traffic Impacts

12 The events have been held in prior years without causing unreasonable delays to the travelling public. Emergency Services and Public transport services will be managed through the temporary traffic management process.

13 The temporary traffic management plan process will ensure that other issues such as temporary relocation of certain parking (e.g. taxi, mobility and AVO) are addressed.

OPTIONS

14 Recommendations in this report cannot be amended without first carrying out further consultation with affected parties, Waka Kotahi, the Police, and verifying that traffic impacts are acceptable.

Option One – Recommended Option

15 That the Council closes the sections of roads as detailed in the recommendation.

Advantages

· The roads will be able to be closed and the events will be able to proceed.

· The closure will enable the benefits (economic, social, and cultural) associated with events held in Dunedin.

Disadvantages

· There will be temporary loss of vehicular access through the closed areas. However, there are detours available, and safety can be assured using temporary traffic management.

Option Two – Status Quo

16 That the Council decides not to close the roads in question.

Advantages

· There would be no detour required for travelling public, and the road would be able to be used as normal.

Disadvantages

· The events would not be able to go ahead, and the benefits of the events would be lost.

NEXT STEPS

17 Should the resolution be made to temporarily close the roads, Council staff will proceed to accept the temporary traffic management plan and notify the public of the closures.

Signatories

Author:

Michael Tannock - Transport Network Team Leader

Authoriser:

Jeanine Benson - Group Manager Transport

Simon Drew - General Manager Infrastructure and Development

Attachments

	Title	Page
⇩a	Local Government Act 1974 Schedule 10	125
⇩b	ODT Notice 5 March 2022	128

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the social and economic well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☒	☐	☐
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

Events contribute to the Strategic Framework.

Events contribute to the Economic Development Strategy, the Social Wellbeing Strategy.

There is a Festival and Events Plan 2018-2023.

Māori Impact Statement

There are no known impacts for Māori.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications. The cost of the proposed road closures will be met within existing budgets.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been external engagement as required by the LGA 1974, with the Police and Waka Kotahi. Affected parties were notified and provided a time period for feedback.

Engagement - internal

There has been engagement with DCC Events, In-House Legal, and Transport. There is support for the events to proceed.

Risks: Legal / Health and Safety etc.

There are no identified risks should the recommended resolution be made.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards.

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Doug Hall
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O'Malley
	Cr Jules Radich	Cr Chris Staynes
	Cr Lee Vandervis	Cr Steve Walker
	Cr Andrew Whiley

	Title	Page
⇩a	Mayor Aaron Hawkins Notice of Motion	130
⇩b	Memo re Communities 4 Local Democracy	131
⇩c	Kāti Huirapa Rūnaka ki Puketeraki letter	132
⇩d	Ngāi Tahu Three Waters memo.pdf	134
⇩e	Kāti Huirapa Rūnaka ki Puketeraki Statement to DCC	137
⇩f	Email from Mayor Hawkins	138

	Title	Page
a	Minutes of Ordinary Council meeting held on 22 February 2022 (Under Separate Cover 1)

	Title	Page
a	Minutes of Mosgiel-Taieri Community Board held on 10 November 2021 (Under Separate Cover 1)

	Title	Page
a	Minutes of Otago Peninsula Community Board held on 11 November 2021 (Under Separate Cover 1)

	Title	Page
a	Minutes of Strath Taieri Community Board held on 11 November 2021 (Under Separate Cover 1)

	Title	Page
a	Minutes of West Harbour Community Board held on 17 November 2021 (Under Separate Cover 1)

	Title	Page
a	Minutes of Saddle Hill Community Board held on 18 November 2021 (Under Separate Cover 1)

	Title	Page
a	Minutes of Waikouaiti Coast Community Board held on 24 November 2021 (Under Separate Cover 1)

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Author:	Sharon Bodeker - Corporate Planner
Authoriser:	Sandy Graham - Chief Executive Officer