Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held via Zoom audio visual link, on Tuesday 29 March 2022, commencing at 10.00 am

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Jim O’Malley

Cr Jules Radich

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Steve Walker

Cr Andrew Whiley

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Pickford (General Manager Community Services), Simon Drew (General Manager Infrastructure and Development), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality), Claire Austin (General Manager Customer and Regulatory), John Christie (Manager Enterprise Dunedin), Joy Lanini (Manager Community Development and Events), Scott Campbell (Regulation and Policy Team Leader), Paul Henderson (Building Solutions Manager), Clare Sullivan (Manager Governance)

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

There was no Public Forum.   


 

2          Apologies

             There was an apology from Cr Doug Hall.

 

             Moved (Mayor Aaron Hawkins/Cr Steve Walker):

             That the Council:

                         Accepts the apology from Cr Doug Hall.

                         Motion carried      

 

3          Confirmation of agenda

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

             Confirms the agenda without addition or alteration.

 

Motion carried (CNL/2022/010)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)         Notes the Executive Leadership Teams’ Interest Register.

Motion carried

 

5          Confirmation of Minutes

5.1       Ordinary Council meeting - 22 February 2022

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 22 February 2022 as a correct record.

Motion carried

 

6          Minutes of Community Boards

6          Mosgiel-Taieri Community Board - 10 November 2021

 

Moved (Cr Carmen Houlahan/Cr Andrew Whiley):

That the Council:

 

Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 10 November 2021.

Motion carried

 

7          Otago Peninsula Community Board - 11 November 2021

 

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

 

Notes the minutes of the Otago Peninsula Community Board meeting held on 11 November 2021.

Motion carried

 

8          Strath Taieri Community Board - 11 November 2021

 

Moved (Cr Mike Lord/Cr Rachel Elder):

That the Council:

 

Notes the minutes of the Strath Taieri Community Board meeting held on 11 November 2021.

Motion carried

 

 

9          West Harbour Community Board - 17 November 2021

 

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Council:

 

Notes the minutes of the West Harbour Community Board meeting held on 17 November 2021.

Motion carried

 

 

10        Saddle Hill Community Board - 18 November 2021

 

Moved (Cr Jules Radich/Cr Andrew Whiley):

That the Council:

 

Notes the minutes of the Saddle Hill Community Board meeting held on 18 November 2021.

Motion carried

 

11        Waikouaiti Coast Community Board - 24 November 2021

 

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Council:

 

Notes minutes of the Waikouaiti Coast Community Board meeting held on 24 November 2021.

Motion carried

 

Reports

12        Actions From Resolutions of Council Meetings

 

A report from Civic provided an update on implementing resolutions made at Council meetings. 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

 

Notes the Open and Completed Actions from resolutions of Council meetings.

 

 Motion carried

 

13        Forward Work Programme from the 10 year plan 2021-31, incorporating the 2022/23 Annual Plan

 

A report from Corporate presented the forward work programme focusing on the implementation of Council decisions made during the development of the 10 year plan 2021-31, and for the development of the 2022/23 Annual Plan.

 

The Chief Executive Officer (Sandy Graham) responded to questions of clarification.

 

 

 

 

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

 

Notes the Forward Work Programme from the 10 year plan 2021-31, incorporating the 2022/23 Annual Plan. 

 Motion carried (CNL/2022/011)

 

14        Support for Grant Recipients Impacted by COVID-19

 

A report from Community and Planning provided an update on the DCC Grants Management Policy requirement for grants recipients to return unspent funds within 12 months of receipt. 

 

The General Manager Community Services (Simon Pickford) and Manager Community Development and Events (Joy Lanini) spoke to the report and responded to questions.

 

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Council:

 

a)     Approves the Grants Management Policy requirements for any unspent funds within one year of receipt of the funds, be suspended due to the COVID-19.

b)     Approves the Grants Subcommittee be given the delegated authority to determine the appropriate time periods for spending allocated funds until 1 October 2022 and amends the Committee Structure and Delegations Manual accordingly.

Motion carried (CNL/2022/012)

 

15        DCC submission: draft drinking water quality assurance rules, standards, aesthetic values and drinking water network environmental performance measures

 

A report from 3 Waters sought approval of a draft Dunedin City Council submission to Taumata Arowai.

 

The General Manager Infrastructure and Development (Simon Drew) and Regulation and Policy Team Leader (Scott Campbell) spoke to the report and responded to questions.

 

 

Moved (Cr Jim O'Malley/Cr Chris Staynes):

That the Council:

 

a)     Approves the draft DCC submission to Taumata Arowai on the draft Drinking Water Quality Assurance Rules, Standards and Aesthetic Values, and Drinking Water Network Environmental Performance Measures – Discussion Document.

b)     Authorises the Mayor (or their delegate) to speak to the submission should the opportunity arise.

c)     Authorises the Chief Executive to approve any minor editorial changes if required.

Motion carried (CNL/2022/013) with Cr Vandervis recording his vote against

 

16        Earthquake-prone Buildings - Special Consultative Procedure identifying key vehicle and pedestrian routes in Strath Taieri

 

A report from Customer and Regulatory provided an update on results and next steps following the consultation to identify key vehicle and pedestrian routes in Strath Taieri.  

 

The General Manager Customer and Regulatory (Claire Austin) and Building Solutions Manager (Paul Henderson) spoke to the report and responded to questions.

 

 

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Council:

 

Adopts the identified key vehicle and pedestrian routes in Strath Taieri in relation to earthquake-prone buildings as set out in Attachment A of the report.

Motion carried (CNL/2022/014)

 

17        Financial Result - Period Ended 28 February 2022

 

A report from Finance provided the financial results for the period ended 28 February 2022 and the financial position as at that date.

 

The Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.

 

 

Moved (Cr Mike Lord/Cr Steve Walker):

That the Council:

 

Notes the Financial Performance for the period ended 28 February 2022 and the Financial Position as at that date.

Motion carried (CNL/2022/015)

 

18        Election 2022 - Order of Candidate Names for Voting Document

 

A report from Civic sought approval for the use of random order for ordering candidate names on voting papers for the 2022 election and any by-elections. 

 

The Manahautū (General Manager Māori Partnerships and Policy) Jeanette Wikaira and Manager Governance (Clare Sullivan) spoke to the report and responded to questions.

 

 

Moved (Cr Andrew Whiley/Cr Steve Walker):

That the Council:

 

Approves the continued use of random order for candidates’ names.

Motion carried (CNL/2022/016)

 

19        Proposed Event Road Closures for April 2022

 

A report from Transport recommended the temporary closure of roads concerned for the Otago Rally 2022.

 

The General Manager Infrastructure and Development (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.

 

 

Moved (Cr David Benson-Pope/Cr Rachel Elder):

That the Council:

 

a)     Resolves to close the roads detailed below, pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974:

             Otago Rally 2022

Friday 8 April 2022:

 

Rally Start

12:00 noon to 8:00pm

Octagon Central Carriageway between George Street and Princes Street.

 

4:00pm to 8:00pm

The Lower Octagon from George Street to Princes Street.

Lower Stuart Street from the Octagon to Lower Moray Place.

Note: egress from Bath Street into Stuart Street to be maintained.

 

             Saturday 9 April 2022:

 

             7:00am to 3:30pm Moonlight Road from DCC/Waitaki District Council (WDC) boundary              to Bald Hill Road.

7:00am to 3:30pm Bald Hill Road from Moonlight Road to Hummock Runs Road.

8:30am to 2:00pm Hartfield Road from Moonlight Road to Hyde-Macraes Road.

11:30am to 5:00pm Four Mile Road from Hyde-Macraes Road to Longdale Road.

11:30am to 5:00pm Longdale Road from Four Mile Road to DCC/WDC boundary.

12 noon to 5:30pm Ramrock Road from WDC/DCC boundary to Mt Watkin Road.

 

 

             Sunday 10 April 2022:

 

7:00am to 12:30pm Waipori Falls Road from DCC/Clutha District Council (CDC) Boundary to Keofords Road.

9:00am to 2:00pm McLaren Gully Road from Rapid 108 McLaren Gully Road to Big Stone Road.

9:00am to 2:00pm Big Stone Road from McLaren Gully Road to Otokia-Kuri Bush Road East.

9:00am to 2:00pm Otokia-Kuri Bush Road West from Big Stone Road to Henley Road.

9:00am to 2:00pm Henley Road from Otokia-Kuri Bush Road West Christies Gully Road.

9:00am to 2:00pm Christies Gully Road from Henley Road Otokia-Kuri Bush Road East.

9:00am to 2:00pm Otokia-Kuri Bush Road East from Big Stone Road to Dicksons Road.

9:00am to 2:00pm Dicksons Road from Otokia-Kuri Bush Road East to Brighton Taieri Mouth Road.

9:30am to 2:30pm Flagstaff-Whare Flat Rd from Longridge Rd (forestry) to Silverstream Valley Road.

9:30am to 2:30pm Silverstream Valley Rd from Flagstaff-Whare Flat Road to the start of seal.

1:00 pm to 6:00pm Otokia-Kuri Bush Road East from Brighton-Taieri Mouth Rd to Big Stone Road.

1:00 pm to 6:00pm Big Stone Rd from Otokia-Kuri Bush Road East to Rapid 141 Big Stone Road.

 

Motion carried (CNL/2022/017)

 

Moved Mayor Aaron Hawkins/Cr Steve Walker:

 

That the Council:

 

             Adjourns the meeting.

 

             Motion carried

 

The meeting adjourned at 11.00 am and reconvened at 11.19 am.

 

20        Notice of Motion - Revocation of the Communities 4 Local Democracy Decision

 

In accordance with Standing Order 26.1, a Notice of Motion was received from Mayor Aaron Hawkins.

 

Mayor Hawkins spoke to his Notice of Motion which was then debated by Council.

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

             Adjourns the meeting.

             Motion carried

The meeting adjourned at 11.23 am and reconvened at 11.27 am.

The Deputy Chair assumed the chair and the Mayor resumed the chair at 11.28 am.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

             Adjourns the meeting.

             Motion carried

The meeting adjourned at 11.29 am and resumed at 11.31 am.

 

The Deputy Chair assumed the chair and the Mayor resumed the chair at 11.32 am.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a)       Revokes the Resolution approved at the 22 February 2022 Council meeting as per Standing Orders 23.1: 

That the Council:

Joins the Communities 4 Local Democracy with other Councils around New Zealand, such as Christchurch City and Queenstown Lakes District Councils to collaborate to identify alternative solutions on the proposed 3 Waters restructure.

b)      Demonstrates its commitment to the principles of the Treaty of Waitangi, and partnership with manawhenua, by revoking its decision to join Communities  4 Local Democracy.

Division

The Council voted by division:

 

For:                Crs David Benson-Pope, Christine Garey, Marie Laufiso, Mike Lord, Chris Staynes, Steve Walker and Mayor Aaron Hawkins (7).

Against:        Crs Sophie Barker, Carmen Houlahan, Jim O'Malley, Jules Radich, Lee Vandervis and Andrew Whiley (6).

Abstained:   Cr Rachel Elder (1).

 

The division was declared CARRIED by 7 votes to 6.

 

Motion carried (CNL/2022/018)

 

 

21        Notice of Motion - Communities 4 Local Democracy - Change in Representative

 

Following outcome of the resolution for the above item, it was noted that this paper could not be considered as the resolution was no longer valid.

 

The meeting closed at 12.49 pm

 

 

 

 

 

 

..............................................

MAYOR