Attachments of Council

Council

27 April 2022

Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held via Zoom audio visual link, on Tuesday 29 March 2022, commencing at 10.00 am

PRESENT

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Carmen Houlahan
	Cr Marie Laufiso	Cr Mike Lord
	Cr Jim O’Malley	Cr Jules Radich
	Cr Chris Staynes	Cr Lee Vandervis
	Cr Steve Walker	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Pickford (General Manager Community Services), Simon Drew (General Manager Infrastructure and Development), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality), Claire Austin (General Manager Customer and Regulatory), John Christie (Manager Enterprise Dunedin), Joy Lanini (Manager Community Development and Events), Scott Campbell (Regulation and Policy Team Leader), Paul Henderson (Building Solutions Manager), Clare Sullivan (Manager Governance)

Governance Support Officer Lynne Adamson

1 Public Forum

There was no Public Forum.

2 Apologies

There was an apology from Cr Doug Hall.

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

Accepts the apology from Cr Doug Hall.

Motion carried

3 Confirmation of agenda

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Confirms the agenda without addition or alteration.

Motion carried (CNL/2022/010)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

c) Notes the Executive Leadership Teams’ Interest Register.

Motion carried

5 Confirmation of Minutes

5.1 Ordinary Council meeting - 22 February 2022

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 22 February 2022 as a correct record.

Motion carried

6 Minutes of Community Boards

6 Mosgiel-Taieri Community Board - 10 November 2021

Moved (Cr Carmen Houlahan/Cr Andrew Whiley):

That the Council:

Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 10 November 2021.

Motion carried

7 Otago Peninsula Community Board - 11 November 2021

Moved (Cr Andrew Whiley/Cr Mike Lord):

That the Council:

Notes the minutes of the Otago Peninsula Community Board meeting held on 11 November 2021.

Motion carried

8 Strath Taieri Community Board - 11 November 2021

Moved (Cr Mike Lord/Cr Rachel Elder):

That the Council:

Notes the minutes of the Strath Taieri Community Board meeting held on 11 November 2021.

Motion carried

9 West Harbour Community Board - 17 November 2021

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Council:

Notes the minutes of the West Harbour Community Board meeting held on 17 November 2021.

Motion carried

10 Saddle Hill Community Board - 18 November 2021

Moved (Cr Jules Radich/Cr Andrew Whiley):

That the Council:

Notes the minutes of the Saddle Hill Community Board meeting held on 18 November 2021.

Motion carried

11 Waikouaiti Coast Community Board - 24 November 2021

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Council:

Notes minutes of the Waikouaiti Coast Community Board meeting held on 24 November 2021.

Motion carried

Reports

12 Actions From Resolutions of Council Meetings

A report from Civic provided an update on implementing resolutions made at Council meetings.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Notes the Open and Completed Actions from resolutions of Council meetings.

Motion carried

13 Forward Work Programme from the 10 year plan 2021-31, incorporating the 2022/23 Annual Plan
	A report from Corporate presented the forward work programme focusing on the implementation of Council decisions made during the development of the 10 year plan 2021-31, and for the development of the 2022/23 Annual Plan.
	The Chief Executive Officer (Sandy Graham) responded to questions of clarification.
	Moved (Mayor Aaron Hawkins/Cr Steve Walker): That the Council: Notes the Forward Work Programme from the 10 year plan 2021-31, incorporating the 2022/23 Annual Plan. Motion carried (CNL/2022/011)

14 Support for Grant Recipients Impacted by COVID-19
	A report from Community and Planning provided an update on the DCC Grants Management Policy requirement for grants recipients to return unspent funds within 12 months of receipt.
	The General Manager Community Services (Simon Pickford) and Manager Community Development and Events (Joy Lanini) spoke to the report and responded to questions.
	Moved (Cr Christine Garey/Cr Rachel Elder): That the Council: a) Approves the Grants Management Policy requirements for any unspent funds within one year of receipt of the funds, be suspended due to the COVID-19. b) Approves the Grants Subcommittee be given the delegated authority to determine the appropriate time periods for spending allocated funds until 1 October 2022 and amends the Committee Structure and Delegations Manual accordingly. Motion carried (CNL/2022/012)

15 DCC submission: draft drinking water quality assurance rules, standards, aesthetic values and drinking water network environmental performance measures
	A report from 3 Waters sought approval of a draft Dunedin City Council submission to Taumata Arowai.
	The General Manager Infrastructure and Development (Simon Drew) and Regulation and Policy Team Leader (Scott Campbell) spoke to the report and responded to questions.
	Moved (Cr Jim O'Malley/Cr Chris Staynes): That the Council: a) Approves the draft DCC submission to Taumata Arowai on the draft Drinking Water Quality Assurance Rules, Standards and Aesthetic Values, and Drinking Water Network Environmental Performance Measures – Discussion Document. b) Authorises the Mayor (or their delegate) to speak to the submission should the opportunity arise. c) Authorises the Chief Executive to approve any minor editorial changes if required. Motion carried (CNL/2022/013) with Cr Vandervis recording his vote against

16 Earthquake-prone Buildings - Special Consultative Procedure identifying key vehicle and pedestrian routes in Strath Taieri
	A report from Customer and Regulatory provided an update on results and next steps following the consultation to identify key vehicle and pedestrian routes in Strath Taieri.
	The General Manager Customer and Regulatory (Claire Austin) and Building Solutions Manager (Paul Henderson) spoke to the report and responded to questions.
	Moved (Cr David Benson-Pope/Cr Mike Lord): That the Council: Adopts the identified key vehicle and pedestrian routes in Strath Taieri in relation to earthquake-prone buildings as set out in Attachment A of the report. Motion carried (CNL/2022/014)

17 Financial Result - Period Ended 28 February 2022
	A report from Finance provided the financial results for the period ended 28 February 2022 and the financial position as at that date.
	The Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.
	Moved (Cr Mike Lord/Cr Steve Walker): That the Council: Notes the Financial Performance for the period ended 28 February 2022 and the Financial Position as at that date. Motion carried (CNL/2022/015)

18 Election 2022 - Order of Candidate Names for Voting Document
	A report from Civic sought approval for the use of random order for ordering candidate names on voting papers for the 2022 election and any by-elections.
	The Manahautū (General Manager Māori Partnerships and Policy) Jeanette Wikaira and Manager Governance (Clare Sullivan) spoke to the report and responded to questions.
	Moved (Cr Andrew Whiley/Cr Steve Walker): That the Council: Approves the continued use of random order for candidates’ names. Motion carried (CNL/2022/016)

Moved Mayor Aaron Hawkins/Cr Steve Walker:

That the Council:

Adjourns the meeting.

Motion carried

The meeting adjourned at 11.00 am and reconvened at 11.19 am.

20 Notice of Motion - Revocation of the Communities 4 Local Democracy Decision
	In accordance with Standing Order 26.1, a Notice of Motion was received from Mayor Aaron Hawkins.
	Mayor Hawkins spoke to his Notice of Motion which was then debated by Council.
Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Adjourns the meeting. Motion carried The meeting adjourned at 11.23 am and reconvened at 11.27 am. The Deputy Chair assumed the chair and the Mayor resumed the chair at 11.28 am. Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Adjourns the meeting. Motion carried The meeting adjourned at 11.29 am and resumed at 11.31 am. The Deputy Chair assumed the chair and the Mayor resumed the chair at 11.32 am.
	Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: a) Revokes the Resolution approved at the 22 February 2022 Council meeting as per Standing Orders 23.1: That the Council: Joins the Communities 4 Local Democracy with other Councils around New Zealand, such as Christchurch City and Queenstown Lakes District Councils to collaborate to identify alternative solutions on the proposed 3 Waters restructure. b) Demonstrates its commitment to the principles of the Treaty of Waitangi, and partnership with manawhenua, by revoking its decision to join Communities 4 Local Democracy. Division The Council voted by division: For: Crs David Benson-Pope, Christine Garey, Marie Laufiso, Mike Lord, Chris Staynes, Steve Walker and Mayor Aaron Hawkins (7). Against: Crs Sophie Barker, Carmen Houlahan, Jim O'Malley, Jules Radich, Lee Vandervis and Andrew Whiley (6). Abstained: Cr Rachel Elder (1). The division was declared CARRIED by 7 votes to 6. Motion carried (CNL/2022/018)

21 Notice of Motion - Communities 4 Local Democracy - Change in Representative
	Following outcome of the resolution for the above item, it was noted that this paper could not be considered as the resolution was no longer valid.

The meeting closed at 12.49 pm

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MAYOR

Council

27 April 2022

Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held via Audio Visual Link on Wednesday 02 February 2022, commencing at 5.30 pm

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Andy Barratt	Sonya Billyard
	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley

Governance Support Officer Rebecca Murray

1 Public Forum

1.1 Puketeraki Lookout

Roger Wyeth and Dennis O’Connell were in attendance to speak to the Board regarding the condition of the Puketeraki Lookout situated on Coast Road. They responded to members’ questions.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Confirms the agenda without addition or alteration.

Motion Carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Mandy Mayhem-Bullock updated her register of interest and removed Vice President for the Blueskin A&P Society.

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion Carried

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 24 November 2021

Moved (Mark Brown/Mandy Mayhem-Bullock):

That the Board:

Confirms the Waikouaiti Coast Community Board meeting held on 24 November 2021 as a correct record.

Motion Carried

Part A Reports

6 Emergency Response Update
	The new Emergency Management Advisor – Dunedin City, Emergency Management Otago (Andy Mackenzie-Everitt) was in attendance to introduce himself to the Board and responded to members’ questions.

7 Governance Support Officer's Report

A report from Governance provided an update on activities relevant to the Board’s area, which included:

Project Fund

What DCC is Currently Consulting On

Roadworks Schedule

DCC Updates

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

Notes the Governance Support Officer’s Report.

Motion Carried

8 Community Plan

The Board provided an update on the following for the Community Plan:

Section 5.1 Emergency Plan – Community Board Response Plan - Emergency Management Advisor – Dunedin City, Emergency Management Otago (Andy Mackenzie-Everitt) would assist with updated wording in this section.

Future Development Strategy

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

a) Notes the updates.

b) Requests the Waikouaiti Coast Community Board be kept informed of the Future Development Strategy process and timeline.

Motion carried (WC/2022/001)

9 Chairperson's Report

A verbal report from the Chairperson was provided at the meeting, which included:

Firefighting tanks

Bus services

Waste Minimisation Grants

Puketeraki

Kāritane Spit

Vegetation

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Notes the Chairperson’s report.

Motion Carried

10 Board Updates

Board members provided an update on activities and areas of responsibility, which included:

Keep Dunedin Beautiful (KDB)

Mandy Mayhem-Bullock provided an update which included an overview of the Dunedin entry to the Keep New Zealand Beautiful awards.

Waikouaiti Recycling Centre Project

Geraldine Tait provided an update which included information on the two containers on site.

Assist Fund Recipients with Reporting Back

Alasdair Morrison provided an update which included a Kāritane Bowling Club letter.

Truby King Recreation Reserve Committee

Andy Barratt provided an update which included that a working bee had been conducted. Mark Brown had been in contact with Delta who have work with a volunteer group that could carry out some work at the reserve, he also advised that they also have an arborist.

Local Government New Zealand Zone 6 Community Board Committee

Mandy Mayhem-Bullock provided an update which included that a working group for 3 Waters had met in January.

Cycleway

Mandy Mayhem-Bullock provided an update which included that the Dunedin Track and Network Trust received lottery money of $28,000 for a feasibility study to investigate all the options for a cycleway.

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Notes the updates.

Motion Carried

11 Council Activities

Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:

Annual Plan consultation document – year 2 pf the 10 year plan budget

3 Waters

One way systems

Playgrounds – upgrades and a destination playground

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

Notes the updates.

Motion Carried

12 Items for Consideration by the Chairperson

Items for consideration by the Chairperson were:

Emergency response item on each Board agenda with Mandy Mayhem-Bullock and Sonya Billyard providing updates within their areas.

Sonya Billyard to provide the community response plan to Board members.

Vegetation issue at Waitati School

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Notes the items.

Motion Carried

The meeting concluded at 7.16 pm.

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CHAIRPERSON

Council

27 April 2022

Otago Peninsula Community Board

MINUTES

Minutes of an ordinary meeting of the Otago Peninsula Community Board held via Audio Visual Link Thursday 3 February 2022, commencing at 10:00am.

PRESENT

Chairperson	Paul Pope
Deputy Chairperson	Hoani Langsbury
Members	Lox Kellas	Graham McArthur
	Cheryl Neill	Edna Stevenson
	Cr Andrew Whiley

IN ATTENDANCE

Chris Henderson, Group Manager Waste and Environmental Solutions

Governance Support Officer Lauren McDonald

1 Opening

Paul Pope opened the meeting with a reflection of the ongoing adaptions by the community to living and working with Covid.

2 Public Forum

Andy Mackenzie-Everitt, Emergency Management Advisor – Dunedin introduced himself to the Board and provided an outline of the planned programme of the Civil Deference Emergency Management (CDEM) for 2022.

3 Apologies

There were no apologies.

4 Confirmation of agenda

Moved (Chairperson Paul Pope/Cheryl Neill):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Hoani Langsbury declared an interest as a member of the Dunedin Hospital Rebuild group.

Moved (Chairperson Paul Pope/Graham McArthur):

That the Board:

a) Amends the Elected Members' Interest Register and

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried

6 Confirmation of Minutes

6.1 Otago Peninsula Community Board meeting - 11 November 2021

Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 11 November 2021 as a correct record.

Motion carried (OPCB/2022/001)

Part A Reports

7 Community Plan 2020-2021
	Members were requested to review the Community Board Plan priorities and provide any updates to Paul Pope, for inclusion in the Board’s draft submission for discussion at the 24 March 2022 meeting.

8 Governance Support Officer's Report

The report provided an update of activities relevant to the Board area.

Helen Chapman, Transport Planner spoke to the proposed transport plan for the placement of new shared path behaviour markings along the length of Portobello Road and Harington Point Road.

Paul Pope confirmed that feedback on the issues raised by members during discussion would be provided to Ms Chapman for further consideration by the Transport Planning team.

Moved (Chairperson Paul Pope/Graham McArthur):

That the Board:

Notes the Governance Support Officer’s Report.

Motion carried

9 Board Updates

Board members provided verbal updates on the following activities:

· Keep Dunedin Beautiful – next scheduled meeting 14 February with a follow up on the progress of the proposed mural for the Portobello Boat Shed.

· Peninsula Roads – roads in good condition, high use in the Back Bays area.

· Community Meetings – dates to be set for early March to meet with the peninsula communities to discuss the Community Plan ahead of the Annual Plan consultation to be held in March/April.

· Te Rauone Reserve (including Playground subcommittee) – playground concept plan being compiled.

· Sealion fence – resource consent application has been made for the landscape values at Hoopers Inlet

· Broad Bay shared path maintenance – request information on maintenance schedule from Transport for the clearing edge of the road of gravel to assist with cycle safety.

· Harwood reserve – follow up with Parks and Reserves on the installation of the planned signage for the reserve.

· Potential historical information signage for causeway at Company Bay and for Otakou. To be discussed at the March meeting for consideration as a Board initiated project.

· Marion Street pedestrian crossing – Board to request information on the schedule for installation of the crossing from the Transport team.

· Seaton Road/Highcliff Road intersection – ongoing safety issues at this intersection.

· Taiaroa Head – issues with carpark being used for “burn outs” by vehicles. Consideration is being given to install of temporary barriers in the carpark to address the issue.

Moved (Chairperson Paul Pope/ Edna Stevenson):

That the Board:

Notes the Board Updates.

Motion carried

10 Chairperson's Report

A verbal update was provided by the Chairperson at the meeting, including:

· Otakou Planning Matters re Harington Point subdivision –

· Connection Project – schedule update of works

· Broad Bay Beach landscaping maintenance

· Annual Plan Consultation

· Allans Beach Road Petition

Paul Pope acknowledged the work of DCC staff for the successful upgrade of the Glenfalloch Jetty, which has received positive feedback from the public.

Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:

Notes the update from the Chairperson.

Motion carried

11 Councillor's Update

Cr Whiley provided an update on matters of interest to the Board.

Moved (Edna Stevenson/ Lox Kellas):

That the Board:

Notes the report from Cr Whiley.

Motion carried

12 Items for Consideration by the Chairperson

ANZAC Day 2022 – to be included for discussion at the 24 March 2022 meeting.

Board initiated project for install of historical information on shared pathway on Portobello Road.

The meeting concluded at 11:16 am.

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CHAIRPERSON

Council

27 April 2022

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held on 3 February 2022 commencing at 5.00 pm via Audio Visual link

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Mark O'Neill
Members	David Frew
	Leeann McLew
	Cr Mike Lord
	Robin Thomas

IN ATTENDANCE

Jeanine Benson, Group Manager Transport; Paul Henderson (Building Solutions Manager) and Peter Brookland (Compliance Officer)

Governance Support Officer Jennifer Lapham

1 Public Forum

There was no Public Forum.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Cr Mike Lord/Robin Thomas):

That the Board:

Confirms the agenda without addition or alteration

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Mike Lord/Ms Leeann McLew):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 11 November 2021

Moved (Robin Thomas/Leeann McLew):

That the Board:

a) Confirms the minutes, as amended, of the Strath Taieri Community Board meeting held on 11 November 2021 as a correct record.

Motion carried

Part A Reports

6 Earth Quake-Prone Buildings
	Paul Henderson (Building Solutions Manager) and Peter Brookland (Compliance Officer) attended via zoom and provided an update on the consultation regarding Earthquake prone buildings in the Strath Taieri area.
	Moved (Cr Mike Lord/Leeann McLew): That the Board: Adjourn the meeting. Motion carried The meeting adjourned at 5.10 pm – 5.15 pm.

	Moved (Robin Thomas/Leeann McLew): That the Board: Notes the report. Motion carried

7 Transportation Update

The Group Manager Transport, Jeanine Benson provided an update on Roading and Transportation matters.

Moved (Cr Mike Lord/Robin Thomas):

That the Board:

Notes the report.

Motion carried

8 Governance Support Officers Report

In a report from Civic an update was provided on activities relevant to the Board area.

That the Board:

a) Notes the Governance Support Officers Report.

Motion carried

9 Chairperson's Report

The Chairperson provided an update on matters of interest including:

· Taieri Gorge Railway and in particular weed control on the line

· Gorse control on roadsides

· Ngapuna Road – flooding debris remains in the culverts

· Follow up on the consent for gravel extract

· Otago Regional Council to report back on flooding and in particular March Creek and the bridge. Agree to contact the ORC and follow up.

· Concerned about footpath quality on State Highway 87

· Dust suppression on Prendergast Road, 7,6 and 90 and Gladbrook Road by the bridge, follow up to see if qualify for Dust suppression treatment.

· Rules around the Vaccine mandate in the Community Halls.

Moved (Robin Thomas/Mark O'Neill):

That the Board:

Notes the report.

Motion carried

10 Council Activities

Councillor Mike Lord provided an update on the Council Annual Plan meeting and other matters of interest including the recent Council meeting to discuss the 2022/2023 draft Annual plan.

Moved (Cr Mike Lord/Chair Barry Williams):

That the Board:

Notes the report.

Motion carried

11 Notification of Items for Consideration by the Chairperson

Robin Thomas requested an update on the ownership of the Station Masters House

The meeting concluded at 5.50 pm.

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C H A I R P E R S O N

Council

27 April 2022

West Harbour Community Board

MINUTES

Minutes of an ordinary meeting of the West Harbour Community Board held in the Via Audio Visual Link on Wednesday 09 February 2022, commencing at 5.30 pm

PRESENT

Chairperson	Francisca Griffin
Deputy Chairperson	Trevor Johnson
Members	Duncan Eddy	Kristina Goldsmith
	Angela McErlane	Jacqueline Ruston
	Cr Steve Walker

IN ATTENDANCE

Jeanine Benson (Group Manager, Transport) and Helen Chapman (Senior Transport Planner)

Governance Support Officer Wendy Collard

1 Public Forum

1.1 St Leonards Pocket Park

Steve Macknight addressed the meeting on his proposal for a pocket park at St Leonards and responded to questions.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

Confirms the agenda without addition or alteration

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Francisca Griffin/Kristina Goldsmith):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 West Harbour Community Board meeting - 17 November 2021

Moved (Francisca Griffin/Cr Steve Walker):

That the Board:

Confirms the public part of the minutes of the West Harbour Community Board meeting held on 17 November 2021 as a correct record.

Motion carried (WHCB/2022/001)

Part A Reports

6 Governance Support Officers Report
	A report from Governance provided an update on activities relevant to the Board area which included: · Project Fund · Aramoana Playground · New Shared Path Behaviour Markings – The Senior Transport Planner (Helen Chapman) provided an overview of the new Waka Kotahi NZ Transport Agency surface markings for shared pathways. The Board congratulated staff on the surface markings that had been installed prior to Christmas. · Keep Dunedin Beautiful
	Moved (Francisca Griffin/Cr Steve Walker): That the Board: Appoints Kristina Goldsmith as the Board’s Representative to the Keep Dunedin Beautiful Committee Motion carried (WHCB/2022/002)
	Moved (Francisca Griffin/Trevor Johnson): That the Board: Notes the Governance Support Officers Report. Motion carried

7 Board Updates

Port Noise Liaison Committee

Jacque Ruston provided an update.

Long Beach and Pūrākaunui Amenities Society

Jacque Ruston advised that there was concern regarding the lack of signage by the Pūrākaunui School. Ms Ruston also commented on the plantings that were being undertaken along the track.

Ms Ruston commented that the Long Beach Hall Committee had full committee and there had been a number of bookings for the Hall over the Summer.

Ravensdown Community Liaison Group

Trevor Johnson advised that the first meeting for the year was being held in late February.

Keep Dunedin Beautiful

Cr Walker advised that the first Keep Dunedin Beautiful Committee meeting for 2022 was being held next week.

Social Media and Communication

Francisca Griffin provided an update on the activity on the Board’s Facebook page which included recent posts.

Albertson Avenue Beautification Project

Francisca Griffin advised that the garden was being well used by the community.

Aramoana Liaison

Ange McErlane advised that she had included an article on the proposed Aramoana playground in the Rothesay News.

Vision Port Chalmers

Ange McErlane provided an update which included the Port Chalmers Seafood Festival.

Education Liaison

Kristina Goldsmith advised that there was no update.

Policing Matters

Trevor Johnson advised that there was no update.

Historical/Information Plaques

It was agreed that Francisca Griffin and Duncan Eddy would have a meeting to progress this project.

Moved (Francisca Griffin/Angela McErlane):

That the Board:

Notes the Board updates

Motion carried

8 Chairperson's Report
	The Chairperson provided an update on matters of interest which included: · Roading Matters · NZTA - Francisca Griffin congratulated the contractors on the outstanding work on the shared pathway that had been undertaken. · Skip Day – Francisca Griffin advised that Skip Day had not been well attended which could have been due to the COVID Traffic Light Restrictions. · Otago Access Radio – Francisca Griffin provided an update on the items that were discussed during the Board’s last segment. · Request from Aurora Energy supporting their entry into the 2022 NZ Energy Excellence Awards – Following discussion, it was agreed that the Board would write a letter of appreciation.
	Moved (Francisca Griffin/Duncan Eddy): That the Board: Approves the Chairperson writing a letter of appreciation to Aurora Energy for the Harbour Crossing Project. Motion carried (WHCB/2022/003)
	Moved (Francisca Griffin/Cr Steve Walker): That the Board: Notes the Chairperson’s Report. Motion carried

9 Council Activities

Councillor Steve Walker provided an update on matters of interest which included

· Draft Annual Plan

· Funding Option for Kerbside Collection

· Dunedin City Council Housing Policy

· Sims Building

Cr Walker thanked Duncan Eddy for his service as the Board Representative on the Keep Dunedin Beautiful Committee.

Moved (Cr Steve Walker/Francisca Griffin):

That the Board:

Notes the Council Activities Update.

Motion carried

10 Items for Consideration by the Chairperson

There were no items for consideration.

The meeting concluded at 6.46 pm.

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CHAIRPERSON

Council

27 April 2022

Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held via Audio Visual Link on Thursday 10 February 2022, commencing at 5.00 pm

PRESENT

Chairperson	Joy Davis
Deputy Chairperson	Dean McAlwee

Members	Phillipa Bain	Martin Dillon
	Cr Carmen Houlahan	Brian Miller
	Brian Peat

IN ATTENDANCE

Scott MacLean (Group Manager, Parks and Recreation)

1 Public Forum

There was no Public Forum.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Joy Davis/Dean McAlwee):

That the Board:

Adjourns the meeting.

Motion carried

The meeting adjourned at 5.04 pm and reconvened at 5.05 pm.

Moved (Joy Davis/Phillipa Bain):

That the Board:

Confirms the agenda with the following alteration:

Acknowledgement of Queen Elizabeth’s Platinum Jubilee

Motion carried (MTCB/2022/001)

Moved (Brian Miller/Brian Peat):

That the Board:

Acknowledge the Platinum Jubilee of Queen Elizabeth II reign.

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Joy Davis/Martin Dillon):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 10 November 2021

Moved (Joy Davis/Brian Peat):

That the Board:

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 10 November 2021 as a correct record.

Motion carried (MTCB/2022/002)

Part A Reports

6 Otago Regional Council - Public Transport Update

The Team Leader Media and Communications, Otago Regional Council (Frederique Gulcher), the Implementation Advisor (Transport), Otago Regional Council (Abbey Chamberlain) and, the Senior Communications Advisor (Charlotte Flaherty) provided an update on the Mosgiel Bus Services and responded to questions.

7 Governance Support Officer's Report
	A report from Civic informed the Board on activities relevant to the Board’s area which included: a) Project Fund b) Seddon Park Play Improvements c) Submission – Resource Consent Application Smooth Hill Landfill d) Mosgiel Rotary Club - Firewood e) Correspondence f) Currently Consulting On.
	There was discussion on the request from the Mosgiel Rotary Club to donate, instead of selling, the firewood to families in need
	Moved (Phillipa Bain/Martin Dillon): That the Board: Agrees that the firewood received from Council be donated to families in need. Motion carried (MTCB/2022/003)
	Moved (Joy Davis/Phillipa Bain): That the Board: Notes the Governance Support Officer’s Report. Motion carried

8 Naming of one new road and one new private road, Mosgiel

A report from Transport sought support from the Mosgiel-Taieri Community Board on the proposed naming of two new roads in Mosgiel.

Moved (Phillipa Bain/Dean McAlwee):

That the Board:

a) Supports naming of a new private way off Armadale Street near Hagart-Alexander Drive, Mosgiel as ‘Telford Street’.

b) Supports naming of a private way off Paterson Road Wingatui, Mosgiel as ‘Puddy Lane’.

Motion carried (MTCB/2022/004) with Cr Houlahan and Martin Dillon recording their vote against

9 Community Plan
	Councillor Carmen Houlahan withdrew from this item. There was discussion on the inclusion of items on the Board’s Community Plan:
	Moved (Joy Davis/ Dean McAlwee): That the Board: Adjourns the meeting. Motion carried The meeting adjourned at 5.54 pm and reconvened at 5.56 pm.
	Moved (Brian Miller/Brian Peat): That the Board: Agrees the removal of stormwater being discharged into the Silverstream and request an alternative be investigated be included in the Board’s Community Plan. Motion carried (MTCB/2022/005)
	Moved (Brian Miller/Martin Dillon): That the Board: Agrees that the advocacy of an Outram Flood Protection Scheme be included in the Board’s Community Plan. Motion carried (MTCB/2022/006)
	Moved (Brian Miller/Brian Peat): That the Board: Agrees that the request for a sewerage scheme for Outram be included in the Board’s Community Plan. Motion carried (MTCB/2022/007)

10 Project Fund
	A report from Civic provided information regarding the completion of the Celebrating Excellence project which would cost approximately $6680.00. It noted that the Parks and Recreation Department will meet the installation costs and this amount will be confirmed at the meeting. The report also noted that Mr Peat had requested that the Board allocate $1989.50 for the installation of an Honours Board.
	Moved (Joy Davis/Phillipa Bain): That the Board: Adjourns the meeting. Motion carried The meeting adjourned at 6.12 pm and reconvened at 6.34 pm.
	Moved (Dean McAlwee/Phillipa Bain): That the Board: Allocates up to $6,000 plus GST from the Board’s Discretionary Fund towards the Celebrating Excellence Project noting that the installation costs will be covered by Parks and Recreation
	Division That the Board Votes by division. For: Phillipa Bain, Joy Davis, Martin Dillon, Dean McAlwee and Cr Carmen Houlahan (5). Against: Brian Miller and Brian Peat (2). Abstained: Nil The division was declared CARRIED by 5 votes to 2 Motion carried (MTCB/2022/008)
	Following discussion on the location of the Honours Board, it was agreed that the item would be considered at a future meeting once Mr Peat had obtained approval from Dunedin Public Libraries for installing the Honours Board in the Mosgiel library.

11 Board Updates

Board members provided verbal updates on activities which included:

Keep Dunedin Beautiful (KDB) – There was no update.

Friends of the Mosgiel Memorial Gardens - Mr Miller advised that he had referred the staff member who looks after volunteer groups to the Friends of the Mosgiel Memorial Gardens.

Hawk n Hurl – As the event had been cancelled due to COVID, it was agreed that this would be removed from the Board Updates.

Mosgiel Coronation Hall - Dean McAlwee advised that there was nothing new to update.

Mosgiel Aquatic Project Team - Brian Miller advised that the new Mosgiel Aquatic Facility was progressing well.

Mosgiel and Taieri Emergency Group. - Joy Davis advised that the new Emergency Management Advisor – Dunedin City, Emergency Management Otago was Andy Mackenzie-Everitt.

Outram Emergency Group - Dean McAlwee advised that the group were looking at obtaining a generator that would be kept at the Outram Rugby Clubrooms for the use in emergencies.

Silverstream Plantings - Brian Peat spoke to his pre-circulated report.

Waihola to Mosgiel Cycle/Walkway Project – Brian Peat spoke to his pre-circulated report.

Social Media - Brian Peat provided an update on the activity on the Board’s Facebook page which included the number of likes/followers.

Community Engagement -Noted there had been no major community engagement with members undertaken their own.

Moved (Joy Davis/Dean McAlwee):

That the Board:

a) Notes the Board Updates

Motion carried

12 Chairperson's Report

The Chairperson provided an update on matters of interest since the previous meeting including:

· Progress on Mosgiel Pool

· Installation of the half-size basketball court at Seddon Park

· ANZ have announced they are re-opening the Mosgiel Branch.

Moved (Joy Davis/Phillipa Bain):

That the Board:

a) Notes the Chairperson’s update

Motion carried

13 Council Activities

Brian Miller left the meeting at 7.15 pm.

Cr Carmen Houlahan provided an update on matters of interest which included annual plan meetings and destination playgrounds.

That the Board:

a) Notes the Council Activities Update.

14 Items for consideration by the Chair

Tongan Relief Fund options

Berwick sponsorship for outdoor camp

Otago Access Radio

Tree roots along the Silverstream.

The meeting concluded at 7.17 pm.

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C H A I R P E R S O N

Council

27 April 2022

Saddle Hill Community Board

MINUTES

Minutes of an ordinary meeting of the Saddle Hill Community Board held via Zoom Audio Visual Link on Thursday 17 February 2022, commencing at 1.00 pm

PRESENT

Chairperson	Scott Weatherall
Deputy Chairperson	Paul Weir
Members	Christina McBratney	Keith McFadyen
	John Moyle	Cr Jules Radich
	Leanne Stenhouse

IN ATTENDANCE

Julian Phillips, Team Leader, Public Transport (Otago Regional Council) and Anna Nilsen, Group Manager Property Services

Governance Support Officer Lynne Adamson

1 Public Forum

There was no Public Forum.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Scott Weatherall/Christina McBratney):

That the Board:

Confirms the agenda without addition or alteration

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

There were no new interests declared.

Moved (Scott Weatherall/Paul Weir):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Saddle Hill Community Board meeting - 18 November 2021

Moved (Scott Weatherall/Cr Jules Radich):

That the Board:

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 18 November 2021 as a correct record.

Motion carried

Part A Reports

6 School Bus Service

The Team Leader, Public Transport (Julian Phillips) was in attendance to provide an update on the school bus service for the Board area.

7 Governance Support Officer's Report
	A report from Civic provided an update on activities relevant to the Board’s area which included: a) Discretionary Fund b) Parks and Reserves Update c) 3 Waters Update d) Transport Update e) Road Naming f) Roadworks Schedule
	The Board requested an update on the Ocean View Ditch and spoke of issues with graffiti and maintenance at Reserves in the Board area and discussed social housing issues for some local residents.
	Moved (Scott Weatherall/Leanne Stenhouse): That the Board: Notes the Governance Support Officer’s Report. Motion carried

8 Board Updates

Board members provided updates on any activities undertaken on behalf of the Board or items of interest which included:

- Keep Dunedin Beautiful

- Coastal Dune Regeneration Programme

- Community Response Plan

- Chain Hills Cycle Tunnel

- Delta Drive Basketball Court Project

Moved (Scott Weatherall/Paul Weir):

That the Board:

Notes the Board updates.

Motion carried

9 Chairperson's Report
	The Chairperson (Scott Weatherall) provided an update of items of Interest to the Board which included: - Brighton Caravan Park Residents - Otokia Creek Trust onsite visit - Brighton Gala Day - Civil Defence update - Taieri Mouth Road Laybys - Annual Plan submission - Brighton Domain – the Board expressed safety concerns with erosion at a section of the Brighton Domain and requested this be reviewed. - Seaview Road safety issues - Brighton Road Laybys – the Chair expressed his thanks to staff and contractors for the work undertaken at the laybys.

	Moved (Scott Weatherall/Keith McFadyen): That the Board: Notes the Chairperson’s update. Motion carried

10 Councillor Update

Councillor Jules Radich provided an update on items of interest which included:

- Brighton Gala Day – Cr Radich congratulated the organisers on a successful fun day

- Council update

- Rates increase –

- Tunnels Trust Cycleway

- Playground upgrade

- Finance and Council Controlled Organisations update

- Economic Development Committee update

- Community Art Gallery

- George Street project

Moved (Cr Jules Radich/ John Moyle):

That the Board:

Notes the update from Cr Radich.

Motion carried

11 Items for Consideration by the Chair
	There were no items identified.

The meeting concluded at 2.10 pm.

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CHAIRPERSON