Notice of Meeting:

I hereby give notice that an ordinary meeting of the Dunedin City Council will be held on:

 

Date:                                                    Tuesday 27 September 2022

Time:                                                   10.00 am

Venue:                                                Council Chamber, Municipal Chambers, The Octagon, Dunedin

 

Sandy Graham

Chief Executive Officer

 

Council

PUBLIC AGENDA

 

MEMBERSHIP

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

Senior Officer                                               Sandy Graham, Chief Executive Officer

 

Governance Support Officer                  Lynne Adamson

 

 

Lynne Adamson

Governance Support Officer

 

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


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27 September 2022

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                    18

5.1       Ordinary Council meeting - 30 August 2022                                                                                   18  

Reports

6             Actions From Resolutions of Council Meetings                                                                                          36

7             Forward Work Programme for Council - September 2022                                                                     39

8             Strategic Refresh Update (to follow)

9             Naming of Private Ways                                                                                                                                      49

10           Submission on inquiry into the future of inter-regional passenger rail in New Zealand             59

11           Dunedin Heritage Fund Activity Report 2021-2022                                                                                  67

12           Animal Services Annual Report to the Department of Internal Affairs                                              72

13           2022 Annual Report to the Alcohol Regulatory and Licensing Authority                                          81

14           Financial Result - Period Ended 31 August 2022                                                                                        90

15           Proposed Event and Film Making Road Closures for October, November and December 2022   99         

Resolution to Exclude the Public                                                                                                                     117

 


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27 September 2022

 

 

1          Public Forum

At the close of the agenda no requests for public forum had been received.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Council

27 September 2022

 

Declaration of Interest

 

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

3.         Staff members are reminded to update their register of interests as soon as practicable.

 

 

RECOMMENDATIONS

That the Council:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Teams’ Interest Register.

 

 

Attachments

 

Title

Page

a

Councillor Register of Interest

6

b

Executive Leadership Team Register of Interest

16

 

 


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Confirmation of Minutes

Ordinary Council meeting - 30 August 2022

 

 

RECOMMENDATIONS

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 30 August 2022 as a correct record.

 

 

 

Attachments

 

Title

Page

a

Minutes of Ordinary Council meeting  held on 30 August 2022

19

 

 


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27 September 2022

 

Reports

Actions From Resolutions of Council Meetings

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          The purpose of this report is to show progress on implementing resolutions made at Council meetings. 

2          As this report is an administrative report only, there are no options or Summary of Considerations.

 

RECOMMENDATIONS

That the Council:

 

Notes the Open and Completed Actions from resolutions of Council meetings as attached.

 

discussion

3          This report also provides an update on resolutions that have been actioned and completed since the last Council meeting. 

NEXT STEPS

4          Updates will be provided at future Council meetings.

 

Signatories

Author:

Lynne Adamson - Governance Support Officer

Authoriser:

Sharon Bodeker - Acting Manager Governance

Attachments

 

Title

Page

a

September Public Actions Update

37

 

 


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Forward Work Programme for Council - September 2022

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          The purpose of this report is to provide the updated forward work programme for the 2022-2023 year (Attachment A). 

2          As this is an administrative report only, there are no options or Summary of Considerations.

RECOMMENDATIONS

That the Council:

a)     Notes the updated Council forward work programme as shown in Attachment A.

 

DISCUSSION

3          The forward work programme is a regular agenda item which shows areas of activity, progress and expected timeframes for Council decision making across a range of areas of work. 

4          As an update report, the purple highlight shows changes to timeframes.  New items added to the schedule are highlighted in yellow. Items that have been completed or updated are shown as bold. 

NEXT STEPS

5          An updated report will be presented to future Council meetings.

Signatories

Author:

Sharon Bodeker - Acting Manager Governance

Authoriser:

Sandy Graham - Chief Executive Officer

Attachments

 

Title

Page

a

Council Forward Work Programme - September 2022

41

 

 



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27 September 2022

 

 

Naming of Private Ways

Department: Transport

 

 

 

EXECUTIVE SUMMARY

1          This report seeks the approval of a road name for a private way at 80 Gordon Road, Mosgiel, Dunedin.  The proposed name ‘Taverner Lane’ has been selected from the pre-approved Road Name register and meets all the criteria of the Road Naming Policy. 

RECOMMENDATIONS

That the Council:

a)     Approves the naming of a private way off Gordon Road, Mosgiel, as Taverner Lane’.

 

BACKGROUND

2          The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. For reference, the DCC Road Naming Policy and Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming.

3          A ‘Private Way’ is a privately owned driveway, lane, or access way which serves as access from private properties to a public road.  

DISCUSSION

Summary of proposed road names

 

4          The table presented below provides a summary of the private way names proposed by the property developer. Additional detail including a full assessment for each proposed road name and maps of the new road, are provided in attachments A to C.

Development details

Location of Road

Preferred Road Name

Alternative Road Name

Alternative Road

Name 2

Recommended Road name

 

80 Gordon Road, Mosgiel
SUB-2021-57

 

Private way

(access lot) off Gordon Road

Taverner Lane

McEwan Lane

 N/A

Taverner Lane

 


 

 

Private Way at 80 Gordon Road, Mosgiel

 

5          The developer of the land located at 80 Gordon Road, Mosgiel has proposed ‘Taverner Lane’ as the preferred option and ‘McEwan Lane’ as the alternative road name.

6          The two names proposed, ‘Taverner Lane’ and ‘McEwan Lane’ have been chosen from the list of pre-approved names from the Road Name register and are considered to meet the appropriateness criteria of the Road Naming Policy. (See assessment forms and maps of the development as attachments A to C respectively).

7          ‘Taverner Lane’ refers to William Taverner (1879-1958). He was a Member of Parliament for Dunedin South from 1928 until 1931 and held several ministerial positions. He was one of Dunedin’s longest serving Councillors and Mayor from 1927 until 1929.

8          ‘McEwan Lane’ refers to William McEwan (1870-1933), who was Dunedin's first public librarian. Born in Edinburgh, he worked in the book trade from the age of 14. He became a public librarian in Stirling in 1903, before immigrating to New Zealand in 1906. He became Dunedin's first public librarian in 1908. Starting with an empty building, he opened a fully stocked reading room within six months. A reference library and children's library were added by 1910. Under his stewardship the library gained the McNab and Reed collections. He was the librarian there for almost 25 years and his influence spread nationwide.

OPTIONS Recommended Option. Council approves naming of the private way off Gordon Road as ‘Taverner Lane’.

Advantages

·        The private way will be named, and landowners gain a street address allowing them to progress with building and access to services.

·        The proposed private way name has been selected from the pre-approved Road Name register and meets all the criteria of the Road Naming Policy.  

Disadvantages

·        There are no significant disadvantages identified with this option.

While Council has the option of either accepting the alternative name or choosing a different name, staff can identify no advantages in this approach.  The preferred private way name has been selected from the pre-approved Road Name register and fully complies with the Road Naming Policy. 

NEXT STEPS

9          If the new private way name is approved, staff will process the required documentation and advise the developer and Land Information New Zealand of the new road name.

Signatories

Author:

Jeanine Benson - Group Manager Transport

Authoriser:

Simon Drew - General Manager Infrastructure and Development

Attachments

 

Title

Page

a

Attachment A: 80 Gordon Road-Assessment for Taverner Lane

54

b

Attachment B: 80 Gordon Road-Assessment for McEwan Lane

55

c

Attachment C: Gordon Road Plan

57

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision supports the social, environmental, and cultural well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

This is an administrative function.

Māori Impact Statement

Staff are investigating options to add Māori names to the Road Name Register in a way that is meaningful for mana whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications as the costs of installing the road signs will be charged to the developers.

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with developer.

Engagement - internal

There has been internal engagement with Business Information Services and Digital Services.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Where road names are proposed in Community Board areas, the Road Naming Policy outlines a process for consulting with the Community Board.  On this occasion, due to the timing of Mosgiel Taieri Community Board meetings and the triennial election, the proposed private way name could not be formally considered by the Board.  To enable the development, the naming of the private way and issuing of titles, staff emailed the Community Board with the names proposed by developers and advised that the names have been selected from the pre-approved Road Name register.  The Mosgiel Taieri Community Board have raised no concerns.

 

 


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Submission on inquiry into the future of inter-regional passenger rail in New Zealand

Department: Transport

 

 

 

EXECUTIVE SUMMARY

1          This report seeks Council approval for a Dunedin City Council (DCC) submission (Attachment A) on the inquiry into the future of inter-regional passenger rail in New Zealand. The inquiry is before the Transport and Infrastructure Select Committee and the submission period closes 6 October 2022.

RECOMMENDATIONS

That the Council:

a)     Approves the draft submission, with any amendments, to the inquiry into the future of inter-regional passenger rail in New Zealand

b)     Authorises the Mayor or his delegate to speak to the DCC submission at the Transport and Infrastructure Select Committee

c)     Authorises the Chief Executive to make any minor editorial changes to the submission if required.

 

BACKGROUND

2          The Transport and Infrastructure Select Committee opened an inquiry into the future of inter-regional passenger rail in New Zealand on 11 August 2022.  The aim of this inquiry is to find out what the future could hold for inter-regional passenger rail in New Zealand.

3          The Terms of reference of the inquiry are: 

·    investigating possibilities and viability of passenger rail in underserved communities, those with prior rail links that have been disestablished, and those currently advocating for improved rail links

·    gaining insights into viability of passenger rail sitting alongside KiwiRail’s freight network

·    evaluating existing inter-regional passenger rail, such as the Capital Connection, and how these services work between local and regional councils and central government; 

·    gaining insights into the integration of regional rail into existing local public transport networks

·    investigating the climate and emissions reductions possibilities of passenger rail, and how this links to VKT (vehicle kilometres travelled) reduction targets in the Emissions Reduction Plan, and including electrification between regions

·    investigating potential rail expansions and investments in specific areas, such as Tauranga (following a recent report on the re-introduction of passenger rail) and the Lower North Island (following a business case funded at Budget 2021). 

4          The link to the inquiry is at https://tinyurl.com/39njfnhs .

5          It is not clear at present to what extent the inquiry will support government policy and investment settings around rail. Policy changes to rail investment were introduced in 2020 when the Land Transport (Rail) Legislation Act 2020 came into force.  This Act enabled Waka Kotahi New Zealand Transport Agency to fund rail infrastructure on a similar basis to state highways through the Rail Network Investment Programme.

DISCUSSION

6          The Main South Line connects Dunedin to Christchurch and Invercargill and to many other towns and communities in between. Passenger rail could play a greater role in Dunedin’s and New Zealand’s future transport system to enable a low emissions future. Ministry of Transport work has shown that rail has lower emissions per passenger and freight tonne per kilometre than road transport and is a safer mode of transport.

7          The draft DCC submission (Attachment A) has been prepared based on:

·        written Councillor feedback received via email in response to the draft copy of the submission sent 13 September 2022.

·        existing Council strategies and policies.

OPTIONS

Option One – Submit on the inquiry into the future of inter-regional passenger rail in New Zealand (Recommended Option)

 

8          Approve, with any agreed amendments, the submission to the inquiry into the future of inter-regional passenger rail in New Zealand.

Advantages

·        Opportunity to provide feedback to the Select Committee inquiry and to highlight opportunities to improve passenger rail connecting Dunedin.

·        Opportunity to show support for Government investments, that will improve road safety and reduce carbon emissions.


 

Disadvantages

·        There are no identified disadvantages.

Option Two – Do not submit on the inquiry into the future of inter-regional passenger rail in New Zealand

9          Do not approve the draft submission to the inquiry into the future of inter-regional passenger rail in New Zealand.

Advantages

·        There are no identified advantages.

Disadvantages

·        Missed opportunity to provide feedback to the Select Committee inquiry that highlights opportunities to improve passenger rail in Dunedin.

NEXT STEPS

10        If the submission is approved staff will submit it, with any amendments, to the Clerk of the Transport and Infrastructure Committee.

 

Signatories

Author:

Jeanine Benson - Group Manager Transport

Authoriser:

Simon Drew - General Manager Infrastructure and Development

Attachments

 

Title

Page

a

Draft submission on inquiry into future of inter-regional passenger rail in New Zealand

64

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision promotes the social, economic and environmental well-being of communities for the future.

 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

This submission seeks improvements to rail that would contribute to the Integrated Transport Strategy, Environment Strategy, Otago-Southland Regional Land Transport Plan, and emissions reductions under the Carbon Zero policy.

Māori Impact Statement

The Main South Line (MSL) crosses over much of the Ngai Tahu takiwa, staff have not engaged with mana whenua on this submission. 

Sustainability

Long term increased use of rail would make a positive contribution to sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications on these plans or strategies that are directly related to a DCC submission on the future of inter-regional passenger rail in New Zealand.

Financial considerations

There are no implications directly related to a DCC submission.

Significance

This approval of the draft DCC submission is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no specific external engagement on this submission. Previous engagement processes including the 10 year plan 2021-31 and the Otago Regional Council lead engagement on the Regional Land Transport Plan have included feedback from the community on rail.

Engagement - internal

Transport and Policy staff have provided input into the submission.

Risks: Legal / Health and Safety etc.

There are no identified risks

Conflict of Interest

There are no identified conflicts of interest.

Community Boards

Passenger Rail in Dunedin is likely to be of interest to all Dunedin communities including those served by Community Boards.

 

 


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27 September 2022

 

 

Dunedin Heritage Fund Activity Report 2021-2022

Department: City Development

 

 

 

EXECUTIVE SUMMARY

1          This report provides a summary of the Dunedin Heritage Fund (the Fund) grants allocated in the 2021-2022 financial year.

2          Approximately $765,900 was offered in heritage grants in 2021-22, which helped to facilitate approximately $8.5 million in construction, adaptive re-use, seismic strengthening, conservation planning, and heritage restoration projects across the city.

3          As this is an administrative report, there are no options or Summary of Considerations.

RECOMMENDATIONS

That the Council:

a)     Notes the Dunedin Heritage Fund Activity Report 2021-2022.

 

BACKGROUND

4          The Dunedin Heritage Fund is a partnership jointly administered by the DCC and Heritage New Zealand Pouhere Taonga (HNZPT). The purpose of the Fund is to encourage the retention, repair, preservation and maintenance of historic places (buildings, structures and sites) in Dunedin.  From its establishment in 1993, the Fund has primarily focused on providing partial or incentive funding for repair, restoration and conservation (including earthquake strengthening) projects for historic buildings and other heritage places. 

5          From 2011, the Fund operated alongside two additional heritage re-use incentive schemes managed solely by Council (the Rates Freeze and Central City grants).  These provided additional heritage regeneration support and incentives for private and commercial owners, and other groups requiring assistance.  The DCC heritage grant schemes funding was amalgamated into the Dunedin Heritage Fund in July 2018.  The Fund is fully funded and administered by the DCC and supported with heritage advice from the DCC Heritage Advisor and HNZPT Conservation Advisor.

6          Council provides an annual grant to the Fund of $670,000. The Fund has been substantially oversubscribed in recent years.  In the 2021-22 year, requests for funding totalled over $2.1m.  This positive subscription rate has been achieved largely through active DCC/HNZPT promotion and relationship-building, information provided on the Council website and an increasing knowledge of the fund between local developers and building owners. 

7          Funds have been redistributed when previously allocated funding is cancelled, work cannot be completed in the required timeframe, projects do not proceed, or funds are only partially uplifted.

8          In the past financial year, the Fund committee has granted a number of time extensions to approved grants where requested by the applicant. The availability of tradespeople post-covid is commonly cited as a reason for being unable to meet the two-year timeframe. Generally, extensions have been for a period of twelve months.

DISCUSSION

9          In 2021-22, the Fund allocated $765,900 to a wide range of projects with a heritage focus. This represents an average grant funding level of 9% of the total cost of the heritage projects funded – a 2.6% decrease on the previous year, leveraging a total of just over $8,537,855 (excl. GST) in project investment in the city. In the previous financial year, the Fund allocated $763,855 to projects totalling $6,571,981 (excl. GST).

10        The grant-aided heritage project work ranged from:

·    preparation of conservation plans

·    technical conservation repair work

·    larger-scale maintenance and repair work (mainly external)

·    replacement of traditional historic roofing materials such as slate and tiles.

·    retrofit double-glazing to historic timber framed windows

·    sensitive alteration and adaptive re-use work, and

·    earthquake strengthening of mainly commercial heritage buildings

 

11        In 2021-22, 40 grants were offered to the following heritage projects:

Address of Building/Item

Name of Building

Fund amount

Purpose

Round 4 - 19 May 2022

1055 Highcliff Road

Pukehiki Community Church

$15,000

Interior repainting and varnish, repair of stone walls, and manufacture and installation of replica gates.

23 Holyhead Street, Outram

Outram Hotel

$25,000

Replacement of existing roof sheeting and repainting of exterior.

22 Beach Street, Port Chalmers

Port Chalmers Hotel

$30,000

Preparation of a seismic upgrade concept and retrofit of double glazing to timber framed window joinery.

7 Montpellier Street

High Street School (former)

$15,000

Repair and restoration of the cast iron perimeter fence on Alva Street.

51-53 Stafford Street

Residential Dwelling

$20,000

Repair of external plasterwork, repainting of exterior and seismic strengthening.

26 Mataora Road, Kenmure

Residential Dwelling

$5,000

Painting of exterior weatherboards, fretwork, and decorative timber detailing.

362 Moray Place

Otago Women’s Pioneer Hall

$28,000

Preparation of a Conservation Plan and Schedule of Conservation Works.

33 Melville Street

The Dunedin Club

$25,000

Structural repairs and reroofing of main entry veranda.

33 Thomas Burns Street

Loan and Mercantile Building

$30,000

Remainder of seismic upgrade works.

1008 George Street

Residential Dwelling

$7,000

Repair of wooden window frames and retrofit of double glazing.

38 Belgrave Crescent, Kaikorai

Residential Dwelling

$5,000

Repair of two steel framed windows.

200 Main Road, Waikouaiti

Waikouaiti Coast Heritage Centre

$30,898.72

Update of seismic assessment and preparation of concept design.

24 Water Street

Trustees Executor's Building

$20,000

Repair of six steel framed windows.

Round 3 – 17 February 2022

144 Hillside Road

Duke's Building (former)

$30,000

Structural strengthening and upgrade of fire systems.

12 Adam Street

Residential Dwelling

$9,000

Repair and replacement of windows with like for like timber retrofit double glazing.

535 George Street

St. George's Court

$20,000

Window repair and double glazing, re-painting of building.

58 Bond Street

Wilson's Bond (former)

$10,000

Roof and gutter replacement.

130 Aramoana Road

Residential Dwelling

$15,000

Retrofit double glazing and repairs to primary elevation of dwelling.

224 North Road

St. David's Church (former)

$50,000

Roof replacement.

282 North Road

North Road Post Office (former)

$10,000

Retrofit double glazing of sash windows.

54 Duncan Street

Residential Dwelling

$17,000

Roof and guttter replacement, retrofit double glazing of windows and doors.

367 High Street

Threave

$14,000

Replacement of deteriorated timber verandah structure.

69 Royal Terrace

Residential Dwelling

$10,000

Restrengthening of existing masonry walls for incorporating in the proposed residential dwelling.

Round 2 – 17 November 2021

233 Highgate

Huxtable residence (former)

$20,000

Re-roof existing clay roof with Modern French Marseille Tiles.

160 King Edward Street

UFS Pharmacy (former)

$30,000

Strengthening works and façade restoration.

16 Haywood Street

Residential Dwelling

$4,000

Window repair and double glazing.

1014 George Street

Residential Dwelling

$7,000

Sash window repairs and retrofit double glazing.

33 Jetty Street/75 Crawford Street

Otago Education Board Offices (former)

$50,000

Structural strengthening encompassing substantive seismic and underpinning work.

864 George Street

Residential Dwelling

$2,500

Schedule of Conservation Works report to guide reparation of building.

Round 1 – 10 September 2021

136 Princes Street

Farley's Building (former)

$40,000

EQ strengthening and restoration of building.

319 High Street

Residential Dwelling

$5,000

Replacement of timber framed windows.

46 Signal Hill Road

Opoho Store

$25,000

Restoration and remedial works including restoration of shop floor and façade.

49 Bond Street

Central Chambers Apartments

$30,000

Exterior restoration works.

278 George Street

Residential Dwelling

$5,000

Repainting façade and replace veranda roof and gutter.

18 Jubilee Street

Vernard

$15,000

Retrofit double glazing of windows and painting.

8 Dowling Street

Garrison Hall (former)

$50,000

Skylight replacement and roof repairs.

38 Belgrave Crescent

Residential Dwelling

$4,000

External condition report.

23 George King Memorial Drive, Outram

Outram Courthouse

$8,000

Exterior painting.

48 Manor Place

Manor Terraces

$25,000

Repair & replacement of windows, fireproofing.

31 Albany Street

Playhouse Theatre

$5,000

Planning advice, supply and installation of retrofit double glazing.

 

Signatories

Author:

Mark Mawdsley - Heritage Advisor

Authoriser:

Simon Drew - General Manager Infrastructure and Development

Attachments

There are no attachments for this report.

 


Council

27 September 2022

 

 

Animal Services Annual Report to the Department of Internal Affairs

Department: Customer and Regulatory

 

 

 

EXECUTIVE SUMMARY

1          Section 10A of the Dog Control Act 1996 requires territorial authorities to publicly report each year on:

·        The administration of their dog control policy and their dog control practices (section 10A (1)); and

·        A variety of dog control related statistics (section 10A (2)).

2          The attached report (Attachment A) outlines the operations of the Dunedin City Council’s Animal Services Unit for the year ending 30 June 2022.

RECOMMENDATIONS

That the Council:

a)     Note the Animal Services annual report to the Department of Internal Affairs.

BACKGROUND

3          In accordance with section 10A of the Dog Control Act 1996 (DCA) the Dunedin City Council (DCC) is required to publicly report each financial year on the administration of its dog control policy, its dog control practices (Section 10A (1)) and provide a variety of dog control related statistics (Section 10A (2)).

4          The primary purpose of this report is to enable the community to see how the Council manages its dog control responsibilities.

5          This report is for the period 1 July 2021 to 30 June 2022.

Signatories

Author:

Ros MacGill - Manager Compliance Solutions

Authoriser:

Claire Austin - General Manager Customer and Regulatory

Attachments

 

Title

Page

a

Annual DIA Report 30 June 2022

75

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social well-being of communities in the present and for the future.

This decision promotes the economic well-being of communities in the present and for the future.

This decision promotes the environmental well-being of communities in the present and for the future.

This decision promotes the cultural well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Animal Services contributes to the ‘healthy and safe people’ strategic direction of the Social Wellbeing Strategy, and the ‘people are active’ draft Parks and Recreation Strategy.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

There has been no internal engagement.

Risks: Legal / Health and Safety etc.

There are no identified legal or health and safety risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

There are no implications for Community Boards.

 

 


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27 September 2022

 

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Council

27 September 2022

 

 

2022 Annual Report to the Alcohol Regulatory and Licensing Authority

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          The Dunedin City Council, as a territorial authority, is required to prepare and forward an annual report to the Alcohol Regulatory and Licensing Authority (ARLA, the Authority) pursuant to section 199 of the Sale and Supply of Alcohol Act 2012 (the Act).  This is required to be done within three months after the end of the financial year.  The required documents have been completed and returned to the Authority.

2          This report presents to Council for its information, the annual report of the District Licensing Committee (the Committee) for the year ending 30 June 2022. 

3          As this is an administrative report, there are no options or Summary of Considerations.

RECOMMENDATIONS

That the Council:

a)     Notes the 2022 Annual Report to the Alcohol Regulatory and Licensing Authority.

 

BACKGROUND

4          Section 199 of the Act requires each territorial authority to submit an annual return and a summary of its proceedings within three months of the end of the financial year.

5          The Authority requires the annual return to be completed on a template (Attachment A).  This return provides a breakdown of the applications dealt with by the Committee for the 12 months to 30 June 2022.

6          The Authority also asks questions relating to numbers of applications, premises, and an overview of the Committee’s activities in the reporting year.  The questions are done by way of an online survey.  The responses have been collated and are provided in Attachment B.

DISCUSSION

7          Following the disruption of COVID, the number of licence and certificate applications received by the Committee is slowly increasing.  There has been some uncertainty within the hospitality sector because of continued COVID restrictions however this is expected to turn around with the opening of the borders and the return of tourists to Dunedin.

 

8          During the year there was a decrease of eight on-licensed premises in the city, with 235 current licences compared to 243 at the end of the 2021 year.  Six premises were closed but remain licensed.  The remaining two premises were small cafés where the amount of alcohol sold did not warrant the retention of a licence.

9          There has been a small increase in off-licences, but these relate to ‘remote sellers’ which are internet-based businesses with no public premise.  Orders are taken remotely, and the alcohol is delivered to the customer.

10        The Committee membership has remained unchanged. 

11        The majority of applications received during the year were dealt with ‘on the papers’.  The full Committee met on eight occasions to consider applications.  One managers’ certificate application and a temporary authority were declined after hearing the evidence by the reporting agencies.  All other applications were granted.

12        The Committee is now adapting to the use of ‘Zoom’ to hear some of the evidence at hearings.  This is becoming more common with some expert witnesses choosing to present in this manner rather than travelling to Dunedin.

13        There has also been move to a paperless application process.  There is still some work to be done to maximise its potential but what has been achieved to date has seen greater efficiencies.

14        Committee meetings with the reporting agencies, the Police, Medical Officer of Health and Licensing Inspector have resumed in person, now there has been a relaxation of COVID restrictions.  There is an opportunity for current issues to be discussed and the Committee looks at how it can support the work of the agencies.

15        There is a move to try and align premise’s licence hours with the actual operating practices of the business.  Generally licensees are willing to make the change.  The Police is also looking at limiting the sale of single serve (500 ml or less), high alcohol content beverages at cheap prices.  This does not include craft beers.

OPTIONS

16        As this report is for noting, there are no options.

NEXT STEPS

17        The report will be uploaded to the Council website for public access.

 

Signatories

Author:

Kevin Mechen - Secretary, District Licensing Committee

Authoriser:

Sharon Bodeker - Acting Manager Governance

Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy

Attachments

 

Title

Page

a

Dunedin DLC Annual Return

84

b

Annual Return Questions & Answers

86

 

 


Council

27 September 2022

 

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Financial Result - Period Ended 31 August 2022

Department: Finance

 

 

EXECUTIVE SUMMARY

1          This report provides the financial results for the period ended 31 August 2022 and the financial position as at that date.

2          As this is an administrative report only, there are no options or Summary of Considerations.

RECOMMENDATIONS

That Council:

a)     Notes the Financial Performance for the period ended 31 August 2022 and the Financial Position as at that date.

 

BACKGROUND

3          This report provides the financial statements for the period ended 31 August 2022.  It includes reports on financial performance, financial position, cashflows and capital expenditure.  The operating result is also shown by group, including analysis by revenue and expenditure type.

4          The opening balances for the financial year are subject to change pending completion of the annual report for the year ended 30 June 2022 and audit clearance of the same.

5          A detailed financial narrative will be provided at the end of the first quarter 2022/2023.

DISCUSSION

6          Revenue was $61.713 million for the period or $409k greater than budget.  The favourable variance resulted from:

·    $808k unbudgeted CODE funding in Enterprise Dunedin,

·    $364k higher than budgeted funding in Transport resulting from the year to date level of subsidised expenditure (both operating and capital).

7          These favourable variances were partially offset by lower than expected commercial tonnage through the Green Island Landfill and delayed timing of anticipated Three Waters reform funding.

8          Expenditure was $69.315 million for the period or $556k less than budget.  This variance resulted from:

·    Overall personnel costs were favourable to budget reflecting position vacancies across the organisation.  This includes some of the new positions planned for Three Waters.

·    Consumables and General expenditure was underspent due to delayed timing of software licencing costs and delayed expenditure on corporate projects including South Dunedin Future and Sustainability and Zero Carbon.

·    Occupancy costs were greater than expected primarily due to additional insurance premium for below ground infrastructure cover.

·    Operations expenditure was greater than budget due to:

1.    $1.115 million unbudgeted disbursement of CODE funding (see revenue note above) and the disbursement of a service level payment for event attraction occurring earlier than expected.

2.    $807k increased subsidised roading maintenance.

3.    Partially offset by delayed expenditure on Three Waters reform pending receipt of funding noted above.

9          Waipori Fund - Equity markets continued to be impacted by current world events.  While the value of the portfolio has increased year to date, there was some downward pressure in the current month following positive movements in July.

 

10      Capital expenditure was $27.824 million for the period or 112.5% of the year to date budget. The 3 Waters and Transport expenditure was ahead of expectations primarily driven by work underway in the Central City.  Renewals for both areas were also running ahead of budget.

Waste and Environmental was underspent with the purchase of the new kerbside bins still to be completed. 

Renewal expenditure in Property was also running behind budget but major projects including the Civic Centre and Railway Station refurbishments were in delivery.

 

NEXT STEPS

11        Financial Result Reports will continue be presented to future Council meetings and Audit and Risk Subcommittee meetings.

 

Signatories

Authoriser:

Gavin Logie - Chief Financial Officer

Attachments

 

Title

Page

a

Summary Financial Information

93

b

Statement of Financial Performance

94

c

Statement of Financial Position

95

d

Statement of Cashflows

96

e

Capital Expenditure Summary

97

f

Summary of Operating Variances

98

 

 


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27 September 2022

 

 

Proposed Event and Film Making Road Closures for October, November and December 2022

Department: Transport

 

 

EXECUTIVE SUMMARY

1          The DCC has received temporary road closure applications relating to the following events:

a)         Green Island Market Day

b)        Graduation Parades

c)         Silver Fern Rally

d)        Santa Parade

e)        New Year’s Celebrations

f)         Motorsport Hillclimb

g)         Road closures for the purpose of filmmaking

2          This report recommends that Council approves the temporary closure of the affected roads.

RECOMMENDATIONS

That the Council:

a)     Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974):

i)     Green Island Market Day

Date:

Saturday 19 November 2022, postponement date 5 December 2022.

 

Roads and times:

From 7.00am until 3:00pm

Main South Road Green Island, from Howden Street to Church Street

Jenkins Street, from Main South Road to Shand Street

 

ii)    Graduation Parades

Dates:

Saturday 10, Wednesday 14, Friday 16, and Saturday 17 December 2022

 

Time and affected roads:

Parades to depart from Great King Street at 11:30am on all but 16 December 2022 which departs at 11:00am.

 

The following streets will be closed from 10:45am until 11:45am (approximately):

Frederick Street between Great King Street and George Street

George Street between Frederick Street and The Octagon

Moray Place between George Street and Filleul Street

 

Moray Place between Upper Stuart Street and Filleul Street will be closed for a period of approximately 45 minutes prior to the parade start times until parade has cleared.

 

iii)  Silver Fern Rally 2022

Tuesday 22 November 2022

 

From 12:15pm – 4:45pm

Old Dunstan Road, Deep Stream - from the Dunedin City Council Boundary to Rocklands Road, Deep Stream

Rocklands Road, Deep Stream - from Old Dunstan Road to Sutton-Clarks Junction Road, Sutton (SH87)

 

From 1:55pm – 6:25pm

Hartfield Road, Hyde - from Moonlight Road, Middlemarch to Hyde-Macraes Road, Hyde

 

2.45pm – 7.15pm

Ramrock Road, Waikouaiti - from the Dunedin City Council Boundary to Mount Watkin Road,Waikouaiti

 

Thursday 24 November

 

2.55pm – 7.25pm

Dicksons Road, Otokia – from Taieri Mouth Road to Otokia-Kuri Bush Road East

Otokia-Kuri Bush Road East – from Dicksons Road to Christies Gully Road

Christies Gully Road – from Otokia-Kuri Bush Road East to Henley Road

Henley Road – from Christies Gully Road to Otokia-Kuri Bush Road West

Otokia-Kuri Bush Road West – from Henley Road to Big Stone Road

Big Stone Road – from Otokia-Kuri Bush Road West to McLaren Gully Road

McLaren Gully Road – from Big Stone Road to Allanton-Waihola Road (SH1)

 

Friday 25 November 2022

 

8.10am – 12.40am

Apes Road, Merton – from McLachlan Road to Round Hill Road

Round Hill Road – from Apes Road to Merton Station Road

Merton Station Road – from Round Hill Road to Coast Road.

 

 

iv)   Santa Parade

Date:

Sunday 4 December 2022 (postponement date 11 December 2022)

 

Affected roads and times:

George Street between Regent Street and Duke Street will be closed from 8:00am until 6:00pm.

 

The following roads will be closed from 2.00pm until 6.00pm

 

George Street between the Octagon and Duke Street

Titan Street

The Octagon Central Carriageway

Harrop Street

Princes Street between the Octagon and Moray Place

Moray Place between Princes Street and Lower Stuart Street

Burlington Street

Upper Stuart Street between the Octagon and Moray Place

Lower Stuart Street between the Octagon and Moray Place

Parking restrictions will be in place on Dowling Street at the corner of Princes Street

 

v)    New Year’s Celebrations

Dates:

Saturday 31 December 2022 and Sunday 1 January 2023

 

Affected roads and times:

From 7:00am Saturday 31 December 2022 to 11:00am Sunday 1 January 2023

The Lower Octagon and Lower Stuart Street

Access to Bath Street will remain available

 

From 2:00pm Saturday 31 December 2022 to 3:00am Sunday 1 January 2023

The entire Octagon, Stuart Street upper and lower, and Princes and George Streets from the Octagon to Moray Place.

Harrop Street and Bath Street

 

vi)   Motorsport Hillclimb

Date:

Saturday 19 November 2022

 

Affected roads and times:

From 9:00am to 5:00pm

Flagstaff-Whare Flat Road from Rollinsons Road to Longridge Road

 

Date:

Sunday 20 November 2022

 

Affected roads and times:

From 8:30am to 5:00pm

Three Mile Hill Road from Halfway Bush Road to Silverstream Valley Road

 

vii) Filming Road closures

Dates:

Saturday 15 October and Sunday 16 October 2022

 

Affected roads and times:

From 5.30am to 7.30pm

Liverpool Street, from Crawford Street to Princes Street

Bond Street, from Police Street to Liverpool Street

Jetty Street, from Princes Street to Crawford Street

Princes Street, from Jetty Street to Rattray Street

 

Dates:

Wednesday 12 October and Friday 21 October 2022

 

Affected roads and times:

1-2 days  from 5.30am to 11.00pm:

Richmond Street, between Nicholson Street and Macandrew Road

Macandrew Road, between Nelson Street and Surrey Street

Bathgate Street, between Cutten Street and Wesley Street

Prendergast Street, between Cutten Street and Wesley Street

Cutten Street, between Prendergast Street and Bathgate Street

Wesley Street, between Prendergast Street and Bathgate Street

 

Date:

Friday 14 October 2022

 

Affected roads and times:

From 7:00am to 12:00pm (Approximately)

Glencairn Steps (off Glencairn Street) between Ramsay Street and Gladstone Road.

 

From 10:00am to 4:00pm

Dornoch Street, from Skibo to Lockerbie Streets.

 

Date:

Monday 17th October 2022:

 

Affected roads and times:
From 6:00am to 12:00pm (Approximately)

Glencairn Steps (off Glencairn Street) between Ramsay Street and Gladstone Road.

 

9:00am to 3:00pm Approximately

Oxford Street between Kirkcaldy and Atkinson Streets

 

 

BACKGROUND

3          These events support Council’s 10 Year Plan goal of a successful city with a diverse, innovative and productive economy and a hub for skill and talent.  They also contribute to the Festival and Events Plan 2018-2023.

4          Current modelling indicates that graduation events bring an economic benefit of between $1.35 - $1.8m to Dunedin. 

5          For the proposed road closures for filming, the ‘One Winter’ Producers have committed to hiring local crew and talent wherever possible and have created opportunity for five placements of Dunedin based aspiring film crew to gain experience and training on set. They have also worked extensively with Mana whenua and Pacifica communities during the research for the script to ensure accurate portrayal of local experiences in their story.

 

6          The areas proposed to be used for these events are legal roads and can therefore be temporarily closed to normal traffic if statutory temporary road closure procedures are followed. The procedures are set out in Section 319 of the LGA 1974 and give Council the power to stop or close any road (or part of a road) within the parameters of Section 342 and Schedule 10 of the LGA 1974 (Schedule 10 is included as Attachment A).

7          These procedures include:

·        Consultation with Waka Kotahi (New Zealand Transport Agency) and the Police

·        Public notice being given of the proposal to close any road (or part of a road), and public notice of a decision to close the road

·        Council being satisfied that traffic is not likely to be unreasonably impeded

8          A resolution of Council is required where a proposal to temporarily close a road relates to public functions.

DISCUSSION

Consultation and Notification

9          The Police and Waka Kotahi have no objections to the proposed road closures.

10        On Saturday 20 August, Saturday 27 August, Wednesday 31 August, and Wednesday 14 September, the proposed temporary road closures were advertised in the Otago Daily Times (Attachments B, C, D, and E) with a deadline for feedback. The filming company worked with several submitters who had potential objections, which were resolved.

11        The Green Island Market Day has applied for a contingency date which was not included in the original advertisement. This date has been communicated to affected persons and the postponement date will be advertised with the notice of road closure.

12        Council is required to give public notice of its decision. This notice will be published after this meeting and prior to the event, if approved.

13        The event organisers contacted those considered affected prior to submitting their application, and no objections were received.  

14        Schedule 10 section 11(e) states a road cannot be closed more than 31 days in the aggregate in any one year.  This limit will not be exceeded by the approval of the proposed temporary road closures.

Traffic Impacts 

15        These events have been held in prior years without causing unreasonable delays to the travelling public. Emergency Services and Public transport services will be managed through the temporary traffic management process.

16        The temporary traffic management plan process ensures that other issues such as temporary relocation of certain parking (e.g. taxi, mobility and AVO) are managed.

OPTIONS

17        Any amendment to this report’s recommendations cannot be implemented without further consultation with the affected parties, Waka Kotahi, the Police, and verifying that traffic impacts are acceptable.

Option One – Recommended Option

 

18        That the Council closes the sections of roads as recommended in this report. 

Advantages

·        The roads will be able to be closed and the events will be able to proceed.

·        The closure will assist in realising the economic, social, and cultural benefits associated with the events.

Disadvantages

·        There will be temporary loss of vehicular access through the closed areas.  However, there are detours available, and safety can be assured using temporary traffic management.

Option Two – Status Quo

19        That the Council decides not to close the roads in question.

Advantages

·        There would be no detour required for travelling public, and the road would be able to be used as normal.

Disadvantages

·        The events would not be able to go ahead, and the benefits of the events would be lost.

NEXT STEPS

20        Should the resolution be made to temporarily close the roads, Council staff will accept the temporary traffic management plan and notify the public of the closures.

 

Signatories

Author:

Michael Tannock - Transport Network Team Leader

Authoriser:

Simon Drew - General Manager Infrastructure and Development

Attachments

 

Title

Page

a

Local Government Act 1974, Schedule 10

108

b

DCC Notices ODT Saturday 20 August 2022

113

c

DCC Notices ODT Saturday 27 August 2022

114

d

DCC Notices ODT Wednesday 31 August 2022

115

e

DCC Notices ODT Wednesday 14 September 2022

116

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision promotes the social and economic well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Events contribute to the Strategic Framework. Events contribute to the Economic Development Strategy, the Social Wellbeing Strategy. There is a Festival and Events Plan 2018-2023.

Māori Impact Statement

The One Winter producers have advised that they have worked with mana whenua to ensure accurate portrayal of local experiences in the story. 

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications, the decision is a regulatory one and there are no direct costs to Council.

Financial considerations

There are no financial implications.  The cost of the proposed road closures is not a cost to Council.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been external engagement as required by the LGA 1974, with the Police and Waka Kotahi. Affected parties were notified and provided a time period for feedback.

Engagement - internal

There has been engagement with DCC Events, In-House Legal, and Transport.  There is support for the events and filming to proceed.

Risks: Legal / Health and Safety etc.

There are no identified risks should the recommended resolution be made.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Whilst several events are within Community Board areas, the events have been held successfully in previous years contributing positively to local communities.

 

 


Council

27 September 2022

 

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Council

27 September 2022

 

Resolution to Exclude the Public

 

 

That the Council excludes the public from the following part of the proceedings of this meeting (pursuant to the provisions of the Local Government Official Information and Meetings Act 1987) namely:

 

General subject of the matter to be considered

 

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Confirmation of  the Confidential Minutes of Ordinary Council meeting - 30 August 2022 - Public Excluded

 

 

.

 

C2  Confidential Council Actions from Resolutions at Council Meetings

S6(a)

The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6.

 

C3  Confidential Council Forward Work Programme - September 2022

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4  Local Government Funding Agency

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C5  Director Vacancy - Dunedin City Holdings Limited

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This report is confidential because the appointment of director is made public once the applicant has been notified of the decision..

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.