Council

MINUTES

 

Minutes of the inaugural meeting of the Dunedin City Council held in the Fullwood Room, Dunedin Centre, Dunedin on Wednesday 26 October 2022, commencing at 1.00 pm

 

PRESENT

 

Mayor

Mayor Jules Radich

 

Deputy Mayor

Cr Sophie Barker

 

 

Members

Cr Bill Acklin

Cr David Benson-Pope

 

Cr Christine Garey

Cr Kevin Gilbert

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Cherry Lucas

Cr Mandy Mayhem

 

Cr Jim O'Malley

Cr Lee Vandervis

 

Cr Steve Walker

Cr Brent Weatherall

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy), Gavin Logie (Chief Financial Officer), Simon Pickford (General Manager Community Services), Robert West (General Manager Corporate and Quality), Claire Austin (General Manager Customer and Regulatory) and Sharon Bodeker (Acting Manager Governance).

 

Governance Support Officer                  Lynne Adamson

 

 

Opening.

1          Mihi Whakatau

 

On behalf of mana whenua, Edward Ellison opened the meeting with a Mihi Whakatau.  Mana whenua performed a waiata.

 

Mayor Jules Radich responded to the welcome, supported by Dunedin City Council staff performing a waiata.

 

 

 

Reports

2          Welcome by the Chief Executive - Sandy Graham

 

The Chief Executive Officer (Sandy Graham) welcomed elected members, families, staff and members of the public to the meeting.

 

3          Declaration by Members

 

a)            The Mayor

The Chief Executive Officer outlined the history of the position of Mayor, the Robes and Chain of Office. 

The Mayor made the required declaration under Schedule 7, Clause 14 of the Local Government Act 2022, which was witnessed by the Chief Executive Officer.

The Mayor then took the Chair.

b)           Councillors

                Councillors made the declarations required under Schedule 7, Clause 14 of the Local Government Act 2022, which were witnessed by the Chair.

 

4          Welcome by the Mayor

 

Mayor Jules Radich conveyed a welcome to those present at the meeting and extended his congratulations to Councillors on their election.

 

Mayor Radich commented that it was a privilege to be chosen as Mayor of the city and that he looked forward to working with all members over the triennium.

 

 

5          Acknowledgement of Retiring Councillors

 

The Mayor acknowledged and thanked Aaron Hawkins for his contribution and services given in his terms of office both as Councillor and Mayor over the past nine years.

 

Councillors then paid tribute to the work undertaken by Mr Hawkins and spoke of his achievements, ideas, strengths and commitment.

 

 

Moved (Mayor Jules Radich/Cr Sophie Barker):

That the Council:

 

a)     Records its sincere thanks to Aaron Hawkins for the loyal and conscientious service he has given to the Dunedin community as a Councillor for the six years from 2013 – 2019, and as Mayor for the three years from 2019 – 2022.

 Motion carried (CNL/2022/074)

 

The Mayor thanked Rachel Elder for her contribution, passion and service to the community during her six years on Council.

 

Mayor Radich invited Mrs Elder to the table and she spoke of her time on Council and the projects she was most proud of.

 

Councillors then paid tribute to Mrs Elder and spoke of her kindness, achievements and service to the community.

 

 

Moved (Mayor Jules Radich/Cr Sophie Barker):

That the Council:

b)     Records its sincere thanks to Rachel Elder for the loyal and conscientious service she has given to the Dunedin community as a member of the Dunedin City Council for six years during the period 2016 - 2022.

Motion carried (CNL/2022/075)

 

Mrs Elder returned to her seat.

 

6          Acknowledgement of Retiring Community Board Members

 

The Mayor acknowledged the services given by retiring Community Board members for their terms in office.

 

 

Moved (Mayor Jules Radich/Cr Sophie Barker):

That the Council:

 

a)     Records its sincere thanks to the following retiring Community Board members for their loyal and conscientious service given to the Dunedin community.

Mosgiel-Taieri Community Board

Martin Dillon

 

 

1997 - 2022

West Harbour Community Board

Jacqueline Ruston

 

 

2019 - 2022

 

 

Motion carried (CNL/2022/076)

 

7          Chairs and Committee Structure for the 2022 - 2025 Triennium

 

A report from Mayor Jules Radich provided Councillors with formal details of the new Committee structure and Chairs and Deputy Chairs.  It also details his choice of Deputy Mayor.

The report noted that the delegations for each Committee would be re-written to reflect the structure and will be presented to the January 2023 Council meeting for adoption. 

The Mayor advised that the resolutions would be taken in two parts.

 

 

Moved (Mayor Jules Radich/Cr Sophie Barker):

That the Council:

 

a)     Notes the appointment of Cr Sophie Barker as Deputy Mayor.

b)     Notes the new Committees in Attachment A to the report.

c)     Notes the appointment of the Chairs, Deputy Chairs and various Councillor appointments to those Committees, Subcommittees and Community Boards.

f)     Notes the updated Committee Structure and Delegations Manual will be presented to the January 2023 Council meeting for adoption.

 Motion carried (CNL/2022/077)

 

 

 

Moved (Mayor Jules Radich/Cr Sophie Barker):

That the Council:

d)     Invites Rūnaka to identify two representatives from Kāti Huirapa ki Puketeraki Rūnaka and Ōtākou Rūnaka (one from each Rūnaka), to be the representative members on the Infrastructure Services Committee.

e)     Invites Rūnaka to identify two representatives from Kāti Huirapa ki Puketeraki Rūnaka and Ōtākou Rūnaka (one from each Rūnaka), to be the representative members on the Strategy and Engagement Committee.

Division

The Council voted by division

 

For:                 Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (14).

Against:        Cr Lee Vandervis (1).

Abstained:   Nil

 

             The division was declared CARRIED by 14 votes to 1

 

Motion carried (CNL/2022/078)

 

8          Appointment of Acting Deputy Mayor

 

A report from Mayor Jules Radich noted that there were occasions when the Mayor and Deputy Mayor are out of Dunedin at the same time, and it was necessary to have an elected member designated to deal with any issues that arise during these times. 

The Mayor proposed the appointment of Cr Andrew Whiley as Acting Deputy Mayor to act during any joint absences for the current triennium.

 

 

 

Moved (Mayor Jules Radich/Cr Sophie Barker):

That the Council:

 

Appoints Councillor Andrew Whiley as Acting Deputy Mayor for any joint absences of the Mayor and Deputy Mayor during this triennium.

Motion carried (CNL/2022/079)

 

9          Elected Member Remuneration for the 2022 - 2025 Triennium

 

A report from Mayor Radich advised that the Local Government Act 2002 (LGA) gave the Remuneration Authority (the Authority) the responsibility for setting remuneration for local government elected members. 

The report sought consideration to the allocation of the pool to remunerate councillors, and to update the current Rules for Recovery of Expenses (the Rules).

 

Moved (Mayor Jules Radich/Cr Sophie Barker):

That the Council:

 

a)     Approves annual remuneration of $112,619 for the Deputy Mayor. 

b)     Approves annual remuneration of $91,382 for Chairs of Standing Committees.

c)     Approves annual remuneration of $80,442 for Deputy Chairs of Standing Committees.

d)     Approves annual remuneration of $64,353 for Councillors.

e)     Notes the Rules for Recovery of Expenses.

f)     Notes the proposed remuneration levels and Rules for the Recovery of Expenses will be forwarded to the Remuneration Authority for approval.

 

Moved (Cr Marie Laufiso/Cr Christine Garey):

That the Council:

a)              Approves annual remuneration of $109,619 for the Deputy Mayor

b)              Approves annual remuneration of $88,382 for Chairs of Standing Committees

c)         Approves annual remuneration of $78,845 for Councillors.

d)              Notes the Rules for Recovery of Expenses.

e)              Notes the proposed remuneration levels and Rules for the Recovery of Expenses          would be forwarded to the Remuneration Authority for approval.

 

Division

The Council voted by division

 

For:                  Crs David Benson-Pope, Christine Garey, Marie Laufiso and Steve Walker (4).

Against:          Crs Bill Acklin, Sophie Barker, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Kevin Gilbert, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (11).

Abstained:    Nil

 

The division was declared LOST by 11 votes to 4

 

Motion lost (CNL/2022/080)

 

 

 




The motion was then put:

 

Moved: (Mayor Jules Radich/Cr Sophie Barker):

That the Council:

 

a)     Approves annual remuneration of $112,619 for the Deputy Mayor. 

b)     Approves annual remuneration of $91,382 for Chairs of Standing Committees.

c)     Approves annual remuneration of $80,442 for Deputy Chairs of Standing Committees.

d)     Approves annual remuneration of $64,353 for Councillors.

e)     Notes the Rules for Recovery of Expenses.

f)     Notes the proposed remuneration levels and Rules for the Recovery of Expenses will be forwarded to the Remuneration Authority for approval.

Motion carried (CNL/2022/081)

 

10        Meeting Schedule for the Remainder of 2022

 

A report from Civic provided the meeting schedule for the remainder of 2022 for consideration in accordance with Schedule 7, Clause 21 of the Local Government Act 2002. 

 

Moved (Mayor Jules Radich/Cr Sophie Barker):

That the Council:

 

a)     Adopts the meeting schedule for the remainder of the 2022 year.

b)     Notes that a meeting schedule for the 2023 year will be prepared for consideration at the Council meeting on 13 December 2022.

c)     Notes that the Community Boards will consider and confirm their own meeting schedules.

Motion carried (CNL/2022/082)

 

11        Local Government Legislation - Briefing for the Inaugural Council Meeting

 

A report from Civic noted that Clause 21 of Schedule 7 of the Local Government Act 2002 required that at the inaugural meeting of the Council and Community Boards following the triennial election, the Chief Executive Officer must provide a general explanation of the following legislation:

a)         The Local Government Official Information and Meetings Act 1987;

b)        The Local Authorities (Members' Interests) Act 1968;

c)         Sections 99, 105 and 105A of the Crimes Act 1961;

d)        The Secret Commissions Act 1910; and

e)        The Financial Markets Conduct Act 2013.

 

Moved (Mayor Jules Radich/Cr Sophie Barker):

That the Council:

 

a)     Notes the advice regarding key legislation that applies to members of Council, its Committees and Community Boards.

Motion carried (CNL/2022/083)

        

On behalf of mana whenua, Edward Ellison closed the meeting with a karakia.

 

 

The meeting closed at 2.54 pm.

 

 

 

 

..............................................

MAYOR