Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, top floor - Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 29 November 2022, commencing at 10.00 am

 

PRESENT

 

Mayor

Mayor Jules Radich

 

Deputy Mayor

Cr Sophie Barker

 

 

Members

Cr Bill Acklin

Cr Christine Garey

 

Cr Kevin Gilbert

Cr Carmen Houlahan

 

Cr Cherry Lucas

Cr Mandy Mayhem

 

Cr Jim O'Malley

Cr Lee Vandervis

 

Cr Steve Walker

Cr Brent Weatherall

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Pickford (General Manager Community Services), John Christie (Manager Enterprise Dunedin), Simon Drew (General Manager Infrastructure and Development), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy)), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality), Claire Austin (General Manager Customer and Regulatory), Katie James (Policy Planner), Paul Freeland) Principal Policy Advisor (Paul Freeland), Jeanine Benson (Group Manager Transport), Carolyn Allan (Senior Management Accountant) and Sharon Bodeker (Manager Governance).

 

Governance Support Officer                  Lynne Adamson

 

 

1          Opening

Diane Bellamy (Chair, Dunedin Interfaith Council and member of the Anglican faith) opened the meeting with a prayer.

 

2          Public Forum

 

 

1.1       Public Forum – George Street

 

Chris Ford spoke on behalf of the Disabled Peoples Assembly in support of  the recent George Street changes.

 

Mr Ford responded to questions.

 

 

 

1.2       Public Forum – Fare Free Public Transport

 

David Bainbridge-Zafar spoke to his pre-circulated information on ideas for fare free public transport. 

 

Mr Bainbridge-Zafar responded to questions. 

 

 

 

1.3       Public Forum - Action for Local Resilience

 

On behalf of the Senior Climate Action Network Sue Novell spoke on Climate Change and action for local resilience.

 

Ms Novell responded to questions.

 

 

 

Moved (Mayor Radich/Cr Steve Walker):

 

That the Council:

 

             Extends the public forum.

 

             Motion carried

 

 

 

 

1.4       Public Forum – Fluoridation and Fresh Water in Otago

 

Jennifer Scott addressed the meeting on fluoridation and the importance of fresh water in Otago.

 

 

 

1.5       Public Forum - Playspaces

 

Linda Buxton, Cancer Society spoke on excessive UV radiation, skin cancer, the need for shade provision and inclusion of this at the proposed destination playspaces. 

 

Ms Buxton responded to questions.

 

 

 

1.6       Public Forum – Concerns of the Dunedin School of Art

 

Dr Bridie Lonie addressed the meeting on concerns of and the value of the Dunedin School of Art to Dunedin.

 

Dr Lonie responded to questions.

 

 

 

1.7       Public Forum – Road, Funding and Jurisdictions from LGNZ

 

Lindsay Moir presented his opinion on the condition of the roading network and the Council’s relationship with LGNZ.

 

 

 

 

1.8      Public Forum – George Street

 

Mary O’Brien spoke on behalf of CCS Disability Action on the positive feedback received from members on the George Street changes and accessibility.

 

Ms O’Brien responded to questions.

 

 

3          Apologies

             Apologies were received from Crs David Benson-Pope and Marie Laufiso.

             Moved (Mayor Jules Radich/Cr Steve Walker):

             That the Council:

            

             Accepts the apologies from Crs David Benson-Pope and Marie Laufiso.

 

             Motion carried (CNL/2022/091)

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Mandy Mayhem noted a change with her appointment to Keep Dunedin Beautiful NZ as Deputy Chair.

 

 

Moved (Mayor Jules Radich/Cr Christine Garey):

That the Council:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Teams’ Interest Register.

Motion carried (CNL/2022/092)

 

5          Confirmation of Minutes

5.1       Ordinary Council meeting - 8 November 2022

 

Moved (Mayor Jules Radich/Cr Andrew Whiley):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 08 November 2022 as a correct record.

Motion carried (CNL/2022/093)

  

Reports

6          Actions From Resolutions of Council Meetings

 

A report from Civic provided an update on the implementation of resolutions made at Council meetings. 

 

Moved (Mayor Jules Radich/Cr Mandy Mayhem):

That the Council:

 

 

Notes the Open and Completed Actions from resolutions of Council meetings.

 

Motion carried (CNL/2022/094)

 

7          Forward Work Programme for Council - November 2022

 

A report from Civic provided the updated forward work programme for the 2022-2023 year.

 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.  Mr Paul Freeland responded to questions on the Live Music action.

 

 

Moved (Mayor Jules Radich/Cr Steve Walker):

That the Council:

 

Notes the updated Council forward work programme.

Motion carried (CNL/2022/095)

 

Cr Christine Garey left the meeting at 11.23 am.

 

8          Submission on National direction for plantation and exotic carbon afforestation

 

A report from City Development sought approval for a Dunedin City Council submission on the National Direction for Plantation and Exotic Carbon Afforestation.

 

The General Manager Infrastructure and Development (Simon Drew), and Principal Policy Advisor (Paul Freeland) spoke to the report and responded to questions on the submission.

 

Cr Christine Garey returned to the meeting at 11.26 am.

 

 

Moved (Cr Steve Walker/Cr Sophie Barker):

That the Council:

 

a)     Approves the Dunedin City Council submission to the Ministry for Primary Industries and Ministry for the Environment on the National Direction for Plantation and Exotic Carbon Afforestation. 

b)     Authorises the Chief Executive to make any minor editorial changes to ensure consistency of language.

 Motion carried (CNL/2022/096)

 

9          Submission on the future of St Andrew Street

 

A report from transport sought approval for a Dunedin City Council submission to Waka Kotahi NZ Transport Agency’s SH88 St Andrew Street Dunedin (between Anzac Avenue and Cumberland Street) project consultation.

 

The General Manager Infrastructure and Development (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions on the submission.

 

 

Moved (Cr Jim O'Malley/Cr Andrew Whiley):

That the Council:

 

a)     Approves the Dunedin City Council submission to Waka Kotahi on the SH88 St Andrew Street Dunedin project consultation.

b)     Authorises the Chief Executive to make any minor editorial changes to the submission if required.

Motion carried (CNL/2022/097) with Cr Lee Vandervis recording his voice against

 

Moved (Mayor Jules Radich)/(Cr Mandy Mayhem):

 

That the Council:

 

             Adjourns the meeting.

 

             Motion carried

 

The meeting adjourned at 11.59 am and reconvened at 12.46 pm.

 

The Mayor advised that Cr Andrew Whiley had tendered an apology for the rest of the meeting.

 

Moved (Mayor Jules Radich)/Cr Carmen Houlahan):

 

That the Council:

 

                         Accepts the apology from Cr Andrew Whiley.

 

                         Motion carried

 

10        Financial Result - Period Ended 31 October 2022

 

A report from Finance provided the financial results for the period ended 31 October 2022 and the financial position as at that date.

 

The Chief Executive Officer (Sandy Graham) and Senior Management Accountant (Carolyn Allan) spoke to the report and responded to questions.

 

Moved (Mayor Jules Radich/Cr Jim O'Malley):

That the Council:

 

a)     Notes the Financial Performance for the period ended 31 October 2022 and the Financial Position as at that date.

Motion carried (CNL/2022/098)

 

11        Waipori Fund - Quarter Ending September 2022

 

A report from Finance appended the Dunedin City Treasury Limited report which provided information on the results of the Waipori Fund for the quarter ended 30 September 2022.

 

The Treasury Manager (Richard Davey) spoke to the report and responded to questions.

 

 

Moved (Cr Lee Vandervis/Cr Christine Garey):

That the Council:

 

a)     Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ended 30 September 2022.

Motion carried (CNL/2022/099)

 

12        Meeting Schedule for 2023

 

A report from Civic sought the adoption of a meeting schedule for 2023, in accordance with Clause 19(6)(a) of Schedule 7 of the Local Government Act 2002.

 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

 

 

Moved (Cr Lee Vandervis/Cr Mandy Mayhem):

That the Council:

 

a)     Approves the proposed meeting schedule for 2023 as appended to the report noting the change to the March meeting dates.

b)     Notes that the Community Boards will confirm their own meeting dates at their next meetings. 

Motion carried (CNL/2022/100)

 

13        Interim Delegations - Hearings Committee

 

A report from Civic sought approval for an amendment to be made to Clause 16 of the interim delegations, to give the Chair of the Hearing Committee the delegation to resolve 2 GP appeals.

 

The Chief Executive Officer (Sandy Graham) spoke the report and responded to questions.

Members recorded their thanks to Cr Benson-Pope for his mediation work over the past triennium.

 

 

Moved (Mayor Jules Radich/Cr Carmen Houlahan):

That the Council:

 

a)     Approves an amendment to Clause 16 of the interim delegations for the Hearings Committee, to give the Chairperson of the Hearing Committee the delegation to resolve 2GP appeals.

Motion carried (CNL/2022/101)

        

 

Resolution to exclude the public

Moved (Mayor Jules Radich/Cr Carmen Houlahan):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Confidential Council Actions from Resolutions at Council Meetings

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2  Confidential Council Forward Work Programme - November 2022

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (CNL/2022/102)

 

The meeting moved into confidential at 1.04 pm and concluded at 1.25 pm.

 

 

 

 

..............................................

MAYOR