Council
MINUTES
Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, top floor - Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 29 November 2022, commencing at 10.00 am
PRESENT
Mayor |
Mayor Jules Radich |
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Deputy Mayor |
Cr Sophie Barker
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Members |
Cr Bill Acklin |
Cr Christine Garey |
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Cr Kevin Gilbert |
Cr Carmen Houlahan |
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Cr Cherry Lucas |
Cr Mandy Mayhem |
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Cr Jim O'Malley |
Cr Lee Vandervis |
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Cr Steve Walker |
Cr Brent Weatherall |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Sandy Graham (Chief Executive Officer), Simon Pickford (General Manager Community Services), John Christie (Manager Enterprise Dunedin), Simon Drew (General Manager Infrastructure and Development), Jeanette Wikaira (Manahautū (General Manager Māori, Partnerships and Policy)), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality), Claire Austin (General Manager Customer and Regulatory), Katie James (Policy Planner), Paul Freeland) Principal Policy Advisor (Paul Freeland), Jeanine Benson (Group Manager Transport), Carolyn Allan (Senior Management Accountant) and Sharon Bodeker (Manager Governance). |
Governance Support Officer Lynne Adamson
Diane Bellamy (Chair, Dunedin Interfaith Council and member of the Anglican faith) opened the meeting with a prayer.
Apologies were received from Crs David Benson-Pope and Marie Laufiso. |
Moved (Mayor Jules Radich/Cr Steve Walker): That the Council:
Accepts the apologies from Crs David Benson-Pope and Marie Laufiso.
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Cr Mandy Mayhem noted a change with her appointment to Keep Dunedin Beautiful NZ as Deputy Chair.
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Moved (Mayor Jules Radich/Cr Christine Garey): That the Council:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. c) Notes the Executive Leadership Teams’ Interest Register. Motion carried (CNL/2022/092) |
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Moved (Mayor Jules Radich/Cr Andrew Whiley): That the Council:
Confirms the public part of the minutes of the Ordinary Council meeting held on 08 November 2022 as a correct record. Motion carried (CNL/2022/093) |
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A report from Civic provided an update on the implementation of resolutions made at Council meetings. |
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Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council:
Notes the Open and Completed Actions from resolutions of Council meetings.
Motion carried (CNL/2022/094) |
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A report from Civic provided the updated forward work programme for the 2022-2023 year. |
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The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions. Mr Paul Freeland responded to questions on the Live Music action.
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Moved (Mayor Jules Radich/Cr Steve Walker): That the Council:
Notes the updated Council forward work programme. Motion carried (CNL/2022/095) |
Cr Christine Garey left the meeting at 11.23 am.
8 Submission on National direction for plantation and exotic carbon afforestation |
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A report from City Development sought approval for a Dunedin City Council submission on the National Direction for Plantation and Exotic Carbon Afforestation. |
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The General Manager Infrastructure and Development (Simon Drew), and Principal Policy Advisor (Paul Freeland) spoke to the report and responded to questions on the submission.
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Cr Christine Garey returned to the meeting at 11.26 am.
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Moved (Cr Steve Walker/Cr Sophie Barker): That the Council:
a) Approves the Dunedin City Council submission to the Ministry for Primary Industries and Ministry for the Environment on the National Direction for Plantation and Exotic Carbon Afforestation. b) Authorises the Chief Executive to make any minor editorial changes to ensure consistency of language. Motion carried (CNL/2022/096) |
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A report from transport sought approval for a Dunedin City Council submission to Waka Kotahi NZ Transport Agency’s SH88 St Andrew Street Dunedin (between Anzac Avenue and Cumberland Street) project consultation. |
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The General Manager Infrastructure and Development (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions on the submission.
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Moved (Cr Jim O'Malley/Cr Andrew Whiley): That the Council:
a) Approves the Dunedin City Council submission to Waka Kotahi on the SH88 St Andrew Street Dunedin project consultation. b) Authorises the Chief Executive to make any minor editorial changes to the submission if required. Motion carried (CNL/2022/097) with Cr Lee Vandervis recording his voice against |
Moved (Mayor Jules Radich)/(Cr Mandy Mayhem):
That the Council:
Adjourns the meeting.
Motion carried
The meeting adjourned at 11.59 am and reconvened at 12.46 pm.
The Mayor advised that Cr Andrew Whiley had tendered an apology for the rest of the meeting.
Moved (Mayor Jules Radich)/Cr Carmen Houlahan):
That the Council:
Accepts the apology from Cr Andrew Whiley.
Motion carried
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A report from Finance provided the financial results for the period ended 31 October 2022 and the financial position as at that date. |
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The Chief Executive Officer (Sandy Graham) and Senior Management Accountant (Carolyn Allan) spoke to the report and responded to questions. |
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Moved (Mayor Jules Radich/Cr Jim O'Malley): That the Council:
a) Notes the Financial Performance for the period ended 31 October 2022 and the Financial Position as at that date. Motion carried (CNL/2022/098) |
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A report from Finance appended the Dunedin City Treasury Limited report which provided information on the results of the Waipori Fund for the quarter ended 30 September 2022. |
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The Treasury Manager (Richard Davey) spoke to the report and responded to questions.
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Moved (Cr Lee Vandervis/Cr Christine Garey): That the Council:
a) Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ended 30 September 2022. Motion carried (CNL/2022/099) |
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A report from Civic sought the adoption of a meeting schedule for 2023, in accordance with Clause 19(6)(a) of Schedule 7 of the Local Government Act 2002. |
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The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.
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Moved (Cr Lee Vandervis/Cr Mandy Mayhem): That the Council:
a) Approves the proposed meeting schedule for 2023 as appended to the report noting the change to the March meeting dates. b) Notes that the Community Boards will confirm their own meeting dates at their next meetings. Motion carried (CNL/2022/100) |
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A report from Civic sought approval for an amendment to be made to Clause 16 of the interim delegations, to give the Chair of the Hearing Committee the delegation to resolve 2 GP appeals. |
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The Chief Executive Officer (Sandy Graham) spoke the report and responded to questions. Members recorded their thanks to Cr Benson-Pope for his mediation work over the past triennium.
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Moved (Mayor Jules Radich/Cr Carmen Houlahan): That the Council:
a) Approves an amendment to Clause 16 of the interim delegations for the Hearings Committee, to give the Chairperson of the Hearing Committee the delegation to resolve 2GP appeals. Motion carried (CNL/2022/101) |
Moved (Mayor Jules Radich/Cr Carmen Houlahan): That the Council:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
Motion carried (CNL/2022/102) |
The meeting moved into confidential at 1.04 pm and concluded at 1.25 pm.
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MAYOR