Notice of Meeting:
I hereby give notice that an ordinary meeting of the Dunedin City Council will be held on:
Date: Tuesday 28 May 2024
Time: 9:00 a.m.
Venue: Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin
Sandy Graham
Chief Executive Officer
Council
PUBLIC AGENDA
MEMBERSHIP
Mayor |
Mayor Jules Radich |
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Deputy Mayor |
Cr Cherry Lucas
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Members |
Cr Bill Acklin |
Cr Sophie Barker |
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Cr David Benson-Pope |
Cr Christine Garey |
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Cr Kevin Gilbert |
Cr Carmen Houlahan |
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Cr Marie Laufiso |
Cr Mandy Mayhem |
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Cr Jim O'Malley |
Cr Lee Vandervis |
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Cr Steve Walker |
Cr Brent Weatherall |
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Cr Andrew Whiley |
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Senior Officer Sandy Graham, Chief Executive Officer
Governance Support Officer Lynne Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Council 28 May 2024 |
ITEM TABLE OF CONTENTS PAGE
1 Opening 4
2 Public Forum 4
3 Apologies 4
4 Confirmation of Agenda 4
5 Declaration of Interest 5
6 Confirmation of Minutes 17
6.1 Ordinary Council meeting - 30 April 2024 17
Reports
7 Actions From Resolutions of Council Meetings 32
8 Forward Work Programme for Council - April 2024 39
9 DCC Submission on the Dunedin Casino Limited application for licence renewal 47
10 DCC submission to the Climate Change Commission on the fourth emissions budget, whether to include international shipping and aviation in emissions reduction targets, and reviews of the 2050 target 85
11 Appointment of Hearings Panel 96
12 Proposed Event Road Closures - June 2024 98
13 Notice of Motion - Special Visa 108
14 DCC Community Housing - Consultation Feedback 110
15 Funding Requests - Annual Plan 2024/25 128
16 Amenity Requests - Annual Plan 2024/25 142
17 Future Development Strategy: Considerations for the Annual Plan 152
18 Revenue Policy Compliance 158
19 Summary of Submissions on the Annual Plan 167
20 Fees and Charges for 2024/25 223
21 Completion of Annual Plan 2024/25 Deliberations and Decision Making 259
Council 28 May 2024 |
Mr Sailosi Pole will open the meeting with a prayer on behalf of the Tongan Methodist Church.
At the close of the agenda public forum registrations were still being taken. The speakers will be confirmed following closure of registrations at 9.00 am on Monday, 27 May 2024.
3 APOLOGIES
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Council 28 May 2024 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
3. Staff are reminded to update their register of interests as soon as practicable.
That the Council:
a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the proposed management plan for Elected Members' Interests.
c) Notes the proposed management plan for the Executive Leadership Team’s Interests.
Attachments
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Title |
Page |
⇩a |
Council Interest Register |
6 |
⇩b |
Executive Leadership Team Interest Register |
15 |
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Council 28 May 2024 |
Ordinary Council meeting - 30 April 2024
That the Council:
a) Confirms the public part of the minutes of the Ordinary Council meeting held on 30 April 2024 as a correct record.
Attachments
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Title |
Page |
A⇩ |
Minutes of Ordinary Council meeting held on 30 April 2024 |
18 |
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Council 28 May 2024 |
Council
MINUTES
Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 30 April 2024, commencing at 10.00 am
PRESENT
Mayor |
Mayor Jules Radich |
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Deputy Mayor |
Cr Cherry Lucas
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Members |
Cr Bill Acklin |
Cr Sophie Barker |
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Cr David Benson-Pope |
Cr Christine Garey |
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Cr Kevin Gilbert |
Cr Carmen Houlahan |
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Cr Marie Laufiso |
Cr Mandy Mayhem |
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Cr Jim O'Malley |
Cr Lee Vandervis |
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Cr Steve Walker |
Cr Brent Weatherall |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Sandy Graham (Chief Executive Officer), Robert West (General Manager Corporate Services), Jeanette Wikaira (General Manager Arts, Culture and Recreation), Claire Austin (General Manager Customer and Regulatory), Scott MacLean (General Manager Climate and City Growth), Nicola Morand (Manahautū - General Manager Policy and Partnerships), Sharon Bodeker (Special Project Manager), Gina Hu’akau (Corporate Policy Manager), Owen Graham (Senior Leasing and Land Advisor) and Clare Sullivan (Manager Governance) . |
Governance Support Officer Lynne Adamson
1 Opening
Ruth Groffman opened the meeting with prayers on behalf of the Scientology and Jewish communities.
2 Public Forum
1.1 Notice of Motion re Disability Funding
Chris Ford spoke on behalf of the Disabled Persons Assembly on the proposed Notice of Motion on Disability Support Funding.
Mr Ford commented on the detrimental impact the funding changes had and how they caused distress and anxiety for the disabled community and their families. He urged Councillors to support the Notice of Motion.
Mr Ford responded to questions.
1.2 Installation of Plaque and Information Board in the Octagon
Tyler West spoke on his proposal to install a memorial plaque and information board in the Octagon to commemorate the mass casualty in the 1879 Café Chantant fire. Mr West provided an overview on the history, scale of the disaster and the lives lost. He commented on other memorials around the city but noted that as this was in the centre and warranted have a public commemoration.
Mr West responded to questions.
1.3 Fluoridation
Robyn Vintiner spoke against fluoridation of the water and her reasons for this stance.
Ms Vintiner responded to questions.
3 Apologies |
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Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council: a) Accepts the apology for early departure from Cr Christine Garey. Motion carried (CNL/2024/057) |
4 Confirmation of agenda |
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Moved (Mayor Jules Radich/Cr Steve Walker): That the Council:
Confirms the agenda without addition or alteration.
Motion carried (CNL/2024/058) |
5 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. c) Notes the proposed management plan for the Executive Leadership Team’s Interests. Motion carried (CNL/2024/059) |
6 Confirmation of Minutes
6.1 Ordinary Council meeting - 27 March 2024 |
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Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: a) Confirms the public part of the minutes of the Ordinary Council meeting held on 27 March 2024 as a correct record. Motion carried (CNL/2024/060) |
Reports
7 Actions From Resolutions of Council Meetings |
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A report from Civic provided an update on the implementation of resolutions made at Council meetings. |
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The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.
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Moved (Mayor Jules Radich/Cr Kevin Gilbert): That the Council:
a) Notes the Open and Completed Actions from resolutions of Council meetings.
Motion carried (CNL/2024/061) |
8 Forward Work Programme for Council - April 2024 |
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A report from Civic provided the updated forward work programme for the 2023-2024 year. |
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The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions. Peninsula Connection and relevant resolutions.
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Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council:
a) Notes the updated Council forward work programme. Motion carried (CNL/2024/062) |
9 Feedback for Draft Statements of Intent 2024/25 |
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A report from Civic provides a summary of elected member feedback on the draft Statements of Intent 2024/25 of the Dunedin City Holdings Ltd (DCHL) Group companies for consideration. The report noted that the approved feedback would be provided to DCHL for its consideration in preparing the final Statements of Intent. |
Cr Carmen Houlahan left the meeting at 10.42 am and returned at 10.45 am.
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The Special Project Manager (Sharon Bodeker) spoke to the report and responded to questions.
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Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council:
a) Approves the feedback including that received at the meeting on the draft Statements of Intent. b) Notes that the approved feedback would be provided to Dunedin City Holdings Limited for its consideration in preparing the final Statements of Intent. Motion carried (CNL/2024/063) |
10 Submission on the Otago Regional Council's Draft Long Term Plan 2024-34 |
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A report from Policy sought approval of a draft Dunedin City Council submission to the Otago Regional Council (ORC) on “A Stronger Future for Otago”, the ORC’s Draft Long-Term Plan 2024-34. |
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The Manahautū (General Manager Māori Partnerships and Policy) Nicola Morand and Corporate Policy Manager (Gina Hu’akau) spoke to the report and responded to questions.
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During discussion Cr Christine Garey left the meeting at 11.11 am.
Moved (Mayor Jules Radich/Cr Marie Laufiso):
That the Council:
Adjourns the meeting for 10 minutes.
Motion carried
The meeting adjourned at 11.18 am and reconvened at 11.37 am.
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Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council:
a) Approves the amended draft Dunedin City Council submission on the Otago Regional Council’s Draft Long Term Plan 2024-34; b) Authorises the Chief Executive to make any minor editorial amendments to the submission; c) Authorises the Mayor or delegate to speak to the submission at any hearings. Motion carried (CNL/2024/064) with Cr Lee Vandervis recording his vote against |
11 Approval to Grant Electricity Easement to Aurora Energy Limited - Part Belford Street Recreation Reserve, Dunedin |
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A report sought approval of an application by Aurora Energy Limited for the grant of an electricity easement over part of Belford Street Recreation Reserve in Dunedin. |
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The General Manager Arts, Culture and Recreation (Jeanette Wikaira) and Senior Leasing and Land Advisor (Owen Graham) spoke to the report and responded to questions.
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Moved (Cr Lee Vandervis/Cr Carmen Houlahan): That the Council:
a) Grants, as owner of Belford Street Recreation Reserve, pursuant to Section 48 of the Reserves Act 1977, an easement in gross to Aurora Energy Limited for the existing electricity transformer and installation of the associated equipment and cabling over part of the Belford Street Recreation Reserve, contained in Record of Title 1155260. b) Decides the criteria for exemption from public notification has been met. c) Acting under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to Section 48 of the Reserves Act 1977, approves an easement in gross to Aurora Energy Limited for the existing electricity transformer and installation of the associated equipment and cabling over part of the Belford Street Recreation Reserve, contained in Record of Title 1155260.
Motion carried (CNL/2024/065) |
12 Approval to Grant Electricity Easement to Aurora Energy Limited for its High Street No. 2 site: Part Dunedin Town Belt Recreation Reserve and Local Purpose (Site for Electrical Substation) Reserve |
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A report from Parks and Recreation sought approval of an application by Aurora Energy Limited for the grant of an electricity easement over part of Dunedin Town Belt Recreation Reserve and part of a Local Purpose (Site for Electrical Substation) Reserve known by Aurora Energy Limited as the ‘High Street No. 2 site’. |
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The General Manager Arts, Culture and Recreation (Jeanette Wikaira) and Senior Leasing and Land Advisor (Owen Graham) spoke to the report and responded to questions.
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Moved (Mayor Jules Radich/Cr Carmen Houlahan): That the Council:
a) Grants, as owner of Dunedin Town Belt Recreation Reserve and the Local Purpose (Site for Electrical Substation) Reserve, pursuant to Section 48 of the Reserves Act 1977, an easement in gross to Aurora Energy Limited for the existing electricity transformer and installation of associated equipment and cabling over part of the Dunedin Town Belt Recreation Reserve and Local Purpose (Site for Electrical Substation) Reserve, both contained in Record of Title OT19C/115. b) Decides the criteria for exemption from public notification has been met. c) Acting under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to Section 48 of the Reserves Act 1977, approves an easement in gross to Aurora Energy Limited for the existing electricity transformer and installation of associated equipment and cabling over part of the Dunedin Town Belt Recreation Reserve and Local Purpose (Site for Electrical Substation) Reserve, both contained in Record of Title OT19C/115.
Motion carried (CNL/2024/066) |
13 Hearings Subcommittee Recommendation on Dunedin's Gambling and TAB Venue Policy Review |
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The report presented the Hearings Subcommittee’s recommendation on the review of Dunedin’s Gambling and TAB Venue Policy. |
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The Hearings Subcommittee Chairperson (Cr Bill Acklin) spoke to the report.
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Moved (Cr Bill Acklin/Cr Lee Vandervis): That the Council:
a) Notes that the Hearings Subcommittee heard and considered submissions on the Gambling and TAB Venue Policy; Division The Council voted by division
For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (14). Against: Nil Abstained: Nil
The division was declared CARRIED by 14 votes to 0
Motion carried (CNL/2024/067) |
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Moved (Cr Bill Acklin/Cr Lee Vandervis): That the Council: b) Approves the amended Gambling and TAB Venue Policy. This included the change to align the policy with the wording used in the Act. Division The Council voted by division
For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (12). Against: Crs Marie Laufiso and Mandy Mayhem (2). Abstained: Nil
The division was declared CARRIED by 12 votes to 2
Motion carried (CNL/2024/068)
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Moved (Mayor Jules Radich/Cr Andrew Whiley): That the Council: c) Conducts a full review of the policy, noting the matters raised by the submitters. Division The Council voted by division
For: Crs Bill Acklin, Kevin Gilbert, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (5). Against: Crs Sophie Barker, David Benson-Pope, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis and Steve Walker (9). Abstained: Nil
The division was declared LOST by 5 votes to 9 |
14 Appointment to External Organisation |
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Cr Chery Lucas withdrew from this item. A report from Civic recommended an appointment to the Taieri Airport Trust following the retirement of Trust member Mr John Bezett. |
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Moved (Cr Lee Vandervis/Cr Carmen Houlahan): That the Council:
a) Appoints Cr Cherry Lucas to the Taieri Airport Trust effective from 30 April 2024. b) Records its thanks to Mr John Bezett for his service the Trust since 2004. Motion carried (CNL/2024/069) |
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15 Proposed Event Road Closures - May 2024 |
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A report from Transport sought approval for temporary road closure applications relating to the following events: a) May Graduation Parades b) Motorsport Event - Centre Road c) Motorsport Event - Patmos Avenue and Maxwellton Street |
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Moved (Cr David Benson-Pope/Cr Carmen Houlahan): That the Council:
a) Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974 (LGA 1974)): i) May Graduation Events Parades to depart from Great King Street at 11.30am.
ii) Motorsport Event – Centre Road (Taieri)
iii) Motorsport Event – Patmos Avenue and Maxwellton Street
Motion carried (CNL/2024/070) |
Moved (Mayor Jules Radich/Cr Steve Walker):
That the Council:
Adjourns the meeting until 1.30 pm.
Motion carried
The meeting adjourned at 12.43 pm and Cr David Benson-Pope left the meeting.
The meeting reconvened at 1.33 pm
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In accordance with Standing Order 26.1, a Notice of Motion was received from Cr Mandy Mayhem. Cr Mandy Mayhem requested an alteration to the Notice of Motion with the removal of the words “and lower the abatement threshold to $25,000” by agreement of the meeting. The alteration was approved by a show of hands. |
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Cr Mayhem spoke to the Notice of Motion.
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Moved (Cr Mandy Mayhem/Cr Jim O'Malley): That the Council:
a) Writes to Hon Simeon Brown, Minister of Local Government and requests that the Government increase the adjustment to the Rates Rebate Scheme to between $1,000 and $1,500. Division The Council voted by division
For: Crs Bill Acklin, Sophie Barker, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker and Andrew Whiley (10). Against: Crs Lee Vandervis, Brent Weatherall and Mayor Jules Radich (3). Abstained: Nil
The division was declared CARRIED by 10 votes to 3
Motion carried (CNL/2024/071)
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Moved (Cr Mandy Mayhem/Cr Jim O'Malley): That the Council: b) Develops a Remit on the Rates Rebate Scheme for consideration at the LGNZ AGM. Division The Council voted by division
For: Crs Bill Acklin, Sophie Barker, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (12). Against: Cr Lee Vandervis (1). Abstained: Nil
The division was declared CARRIED by 12 votes to 1
Motion carried (CNL/2024/072) |
17 Notice of Motion - Disability Support Funding |
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In accordance with Standing Order 26.1, a Notice of Motion was received from Cr Mandy Mayhem.
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Cr Mayhem spoke to the Notice of Motion.
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Moved (Cr Mandy Mayhem/Cr Steve Walker): That the Council:
a) Writes to Hon Louise Upston, Minister for Disability Issues and requests: i) An immediate reversal of the changes made on 18 March 2024 to the Purchasing Rules and Equipment Modifications; and ii) That consistent access be given to the flexible disability support funding. Motion carried (CNL/2024/073) with Cr Lee Vandervis recording his vote against |
Resolution to Exclude the Public |
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Moved (Mayor Jules Radich/Cr Steve Walker): That the Council:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item. Motion carried (CNL/2024/075) |
Moved (Mayor Jules Radich/Cr Kevin Gilbert):
That the Council:
Adjourns the meeting for 10 minutes.
Motion carried
The meeting moved into confidential at 2.39 pm
..............................................
MAYOR
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Council 28 May 2024 |
Actions From Resolutions of Council Meetings
Department: Civic
EXECUTIVE SUMMARY
1 The purpose of this report is to show progress on implementing resolutions made at Council meetings.
2 As this report is an administrative report only, there are no options or Summary of Considerations.
That the Council:
a) Notes the Open and Completed Actions from resolutions of Council meetings as attached. |
discussion
3 This report also provides an update on resolutions that have been actioned and completed since the last Council meeting. Note that items on the Forward Work Programme are not included in the attached schedules.
NEXT STEPS
4 Updates will be provided at future Council meetings.
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Open Action List |
33 |
⇩b |
Closed Action list |
37 |
Council 28 May 2024 |
Forward Work Programme for Council - April 2024
Department: Civic
EXECUTIVE SUMMARY
1 The purpose of this report is to provide the updated forward work programme for the 2023-2024 year (Attachment A).
2 As this is an administrative report only, there are no options or Summary of Considerations.
That the Council: a) Notes the updated Council forward work programme as shown in Attachment A. |
DISCUSSION
3 The forward work programme is a regular agenda item which shows areas of activity, progress and expected timeframes for Council decision making across a range of areas of work.
4 As an update report, the purple highlight shows changes to timeframes. New items added to the schedule are highlighted in yellow. Items that have been completed or updated are shown as bold.
NEXT STEPS
5 An updated report will be presented to future Council meetings.
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Council Forward Work Programme |
41 |
Council 28 May 2024 |
DCC Submission on the Dunedin Casino Limited application for licence renewal
Department: Civic
EXECUTIVE SUMMARY
1 This report seeks approval of a draft Dunedin City Council (DCC) submission to the New Zealand Gambling Commission (the Gambling Commission) on Dunedin Casino Limited’s (DCL) application for licence renewal. The draft submission is attached here as Attachment A.
2 The Gambling Commission has received an application from DCL to renew the casino venue licence for the Grand Casino Dunedin (the Casino), located at 118 High Street, Dunedin. If granted, the application would permit the Casino to operate at this location for another 15 years, from 6 October 2024 when its current license expires.
3 This consultation opened on 1 May and closes on 31 May 2024. DCL’s application to the Gambling Commission is attached here as Attachment B. A copy of the Casino Impact Report 2022, commissioned by DCL, is attached here as Attachment C. Please note that page 20 of the application has been redacted from Attachment B, as it contains information about individual members of the Casino’s staff.
That the Council:
a) Approves the draft Dunedin City Council submission to the New Zealand Gambling Commission on the renewal of Dunedin Casino’s Limited license to operate a casino venue.
b) Approves the Chief Executive to make any minor editorial amendments to the submission.
c) Notes that the Mayor or delegate would speak to any hearings in regard to the submission.
BACKGROUND
4 Gambling in Aotearoa New Zealand is regulated by the Gambling Act (2003) (the Act) which superseded the Casino Control Act 1990. Under the Act, six casinos are operating in Aotearoa New Zealand and new ones are prohibited. Casinos do not fall under any ‘class’ of gambling even if they have gambling machines; these machines are classified under ‘Class 4’ gambling when in pubs and clubs. Casinos are regulated through the ‘casino gambling’ requirements within the Act, and territorial authorities do not hold any regulatory or consenting power over them.
5 The Gambling Commission is responsible for licensing casinos and considers applications for the renewal of casino venue licenses when they expire. In considering renewing a casino’s venue licence, the Gambling Commission will consider whether the renewal of the licence will lead to a net benefit to local and regional communities.
6 DCL was granted a Casino Premises Licence under the Casino Control Act 1990 on 17 February 1999. The Casino opened its doors on 6 October 1999. DCL’s licence expires at midnight on 6 October 2024, being 25 years after the casino commenced public operation. In accordance with section 134 of the Act, an application for licence renewal under subsection (2) (a) must be made in the period that is at least one year but not more than two years before the date on which the licence is due to expire.
7 The DCC has shown a long-term and ongoing commitment to reducing gambling harm through its Gambling and TAB Venue Policy (the Policy) which took effect on the 14th of April 2021 and takes a sinking lid approach to the number of venues and gambling machines in Dunedin. The Policy meets DCC’s obligations under the Gambling Act 2003 and the Racing Industry Act 2020.
8 The Policy was last reviewed and approved by Council in April 2024, and aims to:
· prevent and minimise the harm caused by gambling to the community; and,
· ensure the views of the Dunedin City Council and the community are reflected in the provisions of the policy; and,
· allow those who wish to participate in class 4 gambling in the community to do so safely and responsibly.
9 The DCC has previously submitted on other gambling consultations, most recently in February 2023 on proposals under development for performance-based class 4 licensing, and on reducing pokies harm in April 2022. Both consultations were undertaken by the Department of Internal Affairs (DIA).
DISCUSSION
10 DCC staff recommend supporting the renewal of the Casino Venue Licence for DCL.
Casino Operations
11 The DCC recognises the Casino operates in a good and proper manner, as evidenced in responses provided to the Gambling commission to assist with its consideration of DCL’s application by: the New Zealand Police; the New Zealand Insolvency and Trustee Service and New Zealand Companies Office (both divisions of the Ministry for Business Innovation and Employment); the Serious Fraud Office; the Treasury; and the DIA.
12 The DIA is responsible for monitoring and ensuring compliance with the Act, and with regulations, licence conditions, minimum operating standards and game rules made under the Act. It also develops casino game rules, minimum operating standards, and minimum equipment standards for casinos. In its response to the DCL’s application for license renewal, the DIA notes that:
· whenever breaches or system errors have occurred, DCL proactively provides full information and actively seeks the DIA’s view on issues when they are uncertain.
· when breaches or other compliance issues have arisen, DCL has carried out its own internal investigations to a thorough standard and focused on how to prevent a recurrence by improving its systems and practices.
· DCL has always been very responsive to any issues raised by the DIA and meets every expectation placed on them. Internal policies have been amended to meet best practice requests following audits and investigations conducted by the DIA, which has contributed to a positive relationship. Overall, the Department considers DCL’s compliance record to be good.
· all inspections of the Casino have shown it to be compliant, Casino staff have been knowledgeable of all requirements when asked, and have not identified any matters of concern relating to the suitability of any of these persons.
13 The DIA’s response notes that there has been no suspension of DCL’s license since 2006, when it was suspended for two days. The reason for the suspension was that problem gambling information and advice had not been provided to a client, as required by the Act and the license conditions.
The Casino Impact Report (2022)
14 DCL’s application includes an independent report commissioned by DCL from Research First. The Casino Impact Report 2022 (the Report) notes various ways the Casino makes a positive contribution to Dunedin.
15 The Report notes that Dunedin residents make up 2.5% of the New Zealand population, 1% of new problem gambling cases and 2% of all cases where people seek help for problem gambling are Dunedin residents.
16 Information from the Report on the Casino’s key contributions are detailed in the following paragraphs.
Vibrancy
17 The Casino provides a significant entertainment option for Dunedin, with a total of 134,025 patrons in 2021/22 at an average of 2577 patrons per week, and a total of 139,223 patrons in 2020/21 at an average of 2677 patrons per week.
Economic Growth
18 The Casino contributes positively to the Dunedin economy. In 2022 it generated:
· 133.1 Full-Time Employment jobs
· $8.2 million of earned gross household income
· $16.9 million of value added (wages and salaries, profit, interest, depreciation, and taxes, including gaming taxes).
Returning Funds to the Community
19 DCL provides support to local charities through its charitable organisation Dunedin Casinos Charitable Trust (DCCT). DCCT supports a range of community organisations, with funds distributed across the sectors below, in 2023:
Organisation |
Community |
Preschools & Kindergartens |
Schools |
Arts |
Sports |
Churches |
Percentage of funding received |
50% |
13% |
13% |
13% |
7% |
4% |
20 The DCCT has distributed the following donations to local charities: $81,513 (2021); $125,200 (2022); $168,340 (2023).
21 The Report includes a statement from a DCCT representative that the grants the DCCT provides are “critical to some charities”.
Responsible Gambling and Minimising Harm
22 The New Zealand Health Survey (2022) results show that certain population groups face a disproportionate level of gambling related harm compared to others. Specifically, Māori, Pacific peoples, some Asian communities, young individuals, people with disabilities, older people and those with lower incomes are particularly vulnerable to the adverse effects of gambling.
23 The Casino is required to have a Host Responsibility Policy. The key objectives include: preventing the onset of gambling and/or alcohol related harm; minimising gambling-related harm for customers and other persons potentially affected by their gambling behaviour; and facilitating responsible gambling.
24 It is not clear if the mitigations reduce harm to vulnerable population groups, but it was noted that in general, harm directly attributed to the Casino was low (Casino Impact Report, 2022 P. 70).
25 An example of how the Host Responsibility policy operates its programme, is through controlled entry to the Casino. A person must adhere to the qualifying criteria to enter: the person must be 20 years of age or older and must always present a neat and tidy standard of dress. Intoxicated persons are not allowed to enter. Denial of entry into the Casino data figures for April 2021 to June 2022 period were, underage (91), dress code (460), intoxicated (1049).
26 The Casino spent $613,000 (2022) and $643,000 (projected by DCL, 2023) on harm reduction, including software, staff and consultant costs. (Casino Impact Report, 2022).
Potential effects of non-renewal
27 The economic impact of non-renewal of the DCL’s license for the Casino would be minimal for Dunedin city and Otago. It is a valued, but not a major player, in the city’s economy.
28 There would be a significant affect to Casino employees. They would need to find alternative employment and, because some have specific hospitality skills, would more likely be at a lower pay.
29 There would be impact on the Casino’s landlord and on the owners of the Casino business.
30 Non-renewal of the license would deprive the community of much needed funding for a range of organisations that are contributing to the wellbeing of Dunedin and the Otago Region.
31 Non-renewal of the license may increase the level of gambling-related harm as those who want to gamble may shift to more harmful forms of gambling, such as online gambling. Unregulated and offshore online gambling platforms have aggressively targeted New Zealand gamblers, with conservatively estimated revenue raising from $139.3m to $332.6m between 2014-2020, according to data supplied by consultancy firm Regulus to SkyCity.
OPTIONS
32 Staff recommend Council approve Option One and support DCL’s licence renewal application.
Option One – Recommended Option – Approve the submission, with any amendments
33 Approve the draft DCC submission to the Gambling Commission, supporting DCL’s licence renewal application, with any agreed amendments.
Advantages
· Opportunity to publicly reiterate DCC’s policies and approach regarding how gambling venues operate in the city.
· Opportunity to demonstrate the DCC’s commitment to the wellbeing of the people of Dunedin.
· Opportunity to demonstrate the DCC’s commitment to supporting local businesses that contribute to the economic development of the city.
Disadvantages
· There are no identified disadvantages for this option.
Option Two – Status Quo – Do not approve the submission
34 Do not approve the draft DCC submission to the Gambling Commission, supporting DCL’s licence renewal application.
Advantages
· There are no identified advantages for this option.
Disadvantages
· Missed opportunity to publicly reiterate DCC’s policies and approach about how gambling venues operate in the city.
· Missed opportunity to demonstrate the DCC’s commitment to the wellbeing of the people of Dunedin.
· Missed opportunity to demonstrate the DCC’s commitment to supporting local businesses that contribute to the economic development of the city.
NEXT STEPS
35 If Council approves the submission, it will be sent to the Gambling Commission for consideration prior to the closing date of 31 May.
Signatories
Author: |
Kevin Mechen - Alcohol, Psychoactive Substances and Gambling Advisor |
Authoriser: |
Claire Austin - General Manager Customer and Regulatory |
|
Title |
Page |
⇩a |
DCC submission on the Dunedin Casino Limited application for license renewal |
55 |
⇩b |
DCL Application to the Gambling Commission |
57 |
Casino Impact Report (Under Separate Cover 1) |
|
SUMMARY OF CONSIDERATIONS
|
||||||||||||||||||||||||||||||||||||||||
Fit with purpose of Local Government This decision promotes the social and economic well-being of communities in the present and for the future.
|
||||||||||||||||||||||||||||||||||||||||
Fit with strategic framework
The submission aligns with the DCC’s Gambling and TAB Venues Policy and Te Taki Haruru -Māori Strategic Framework . |
||||||||||||||||||||||||||||||||||||||||
Māori Impact Statement Ministry of Health 2024/25 data states Māori were 3.13 times more likely to be moderate-risk or problem gamblers than non-Māori and non-Pacific peoples. In the Māori adult population, approximately 3.7 percent were moderate-risk or problem gamblers, and 5.7 percent were low-risk gamblers. By reducing harm from problem gambling, the Crown are more effectively meeting their obligations under the Treaty of Waitangi. Article Two of the Treaty of Waitangi guarantees Māori authority over their taonga, including their hauora (health). The Casino Impact Report (2022) addresses impacts on Māori specifically in Section 6.2.2, P.83 (Attachment C). |
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Sustainability There are no implications for sustainability. |
||||||||||||||||||||||||||||||||||||||||
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications for the LTP, Annual Plan, Financial Strategy or Infrastructure Strategy. |
||||||||||||||||||||||||||||||||||||||||
Financial considerations There are no financial considerations. |
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Significance This decision is considered of low significance in terms of the Council’s Significance and Engagement Policy. |
||||||||||||||||||||||||||||||||||||||||
Engagement – external There has been no external engagement. |
||||||||||||||||||||||||||||||||||||||||
Engagement - internal The Corporate Policy team and the Alcohol, Psychoactive Drugs and Gambling Advisor developed this submission, with input from the Māori Partnership team. |
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Risks: Legal / Health and Safety etc. There is no identified risk. |
||||||||||||||||||||||||||||||||||||||||
Conflict of Interest There is no identified conflict of interest. |
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Community Boards There are no implications for Community Boards. |
Council 28 May 2024 |
DCC submission to the Climate Change Commission on the fourth emissions budget, whether to include international shipping and aviation in emissions reduction targets, and reviews of the 2050 target
Department: Sustainability Group
EXECUTIVE SUMMARY
1 This report seeks approval of a Dunedin City Council (DCC) submission (Attachment A) to the Climate Change Commission (CCC) on three closely related topics:
a) the CCC’s draft advice to the Government on Aotearoa New Zealand’s fourth emissions budget
b) a review of the 2050 emissions reduction target
c) a review on whether emissions from international shipping and aviation should be included in the 2050 target.
2 The deadline for submissions to the CCC on each of the three topics is 31 May 2024.
3 The DCC submissions provides comments on the three CCC topics from a high-level perspective: in support of reviewing the 2050 emissions reduction targets; in support of including international shipping and aviation emissions in the 2050 target; and urging for the government to reduce gross emissions as quickly as possible, especially in the years to 2030.
That the Council:
a) Approves the DCC submission, with any amendments, to the Climate Change Commission on the fourth emissions budget and reviews of the 2050 target
b) Authorises the Chief Executive to make any minor editorial changes to the submission.
BACKGROUND
Climate Change Response in Ōtepoti Dunedin
4 The DCC has been progressing work on climate change mitigation and adaptation since 2009. Having a high degree of exposure to sea level Ōtepoti Dunedin is particularly aware of the consequences of inaction on emissions reduction.
5 The DCC’s Zero Carbon Plan gives effect to its 2019 climate emergency declaration and targets for citywide emission reduction: net zero greenhouse gas emissions by 2030 (excluding biogenic methane), and to reduce biogenic methane emissions by 10% by 2030 and 24-47% by 2050, relative to 2017 levels.
6 The DCC Zero Carbon Plan places an emphasis on the co-benefits of shifting to a low emission future. The DCC supports the Government’s aim for a carbon neutral future and a strong low emissions economy, and the ambition to engage all sectors in supporting these objectives. The DCC urges fast gross emissions cuts in the years to 2030.
8 The DCC has previously submitted in support of government action to reduce gross emissions:
a) in February 2020 to the Ministry of Business, Innovation and Employment (MBIE) on the Accelerating Renewable Energy & Energy Efficiency Discussion Paper;
b) in March 2021 to the Climate Change Commission on Climate Action for Aotearoa (First Draft Package of Advice to Government);
c) in June 2022 to Parliament’s Environment Committee on Te Hau Mārohi ki Anamata –Towards a productive, sustainable, and inclusive economy: Aotearoa New Zealand’s Emissions Reduction Plan;
d) in May 2023 to the Ministry of Transport and MBIE on Charging our Future: Draft EV Charging Strategy for New Zealand; and
e) In October 2023 to MBIE on Advancing New Zealand’s Energy Transition.
DISCUSSION
Strategic Context
9 The three CCC consultation documents are highly relevant to the Zero Carbon Plan, and the achievement of the 2030 emissions reduction targets for Ōtepoti Dunedin. The DCC’s submission is structured to firstly cover an overall position, followed by high-level comments on each individual consultation.
Climate Change Commission consultations
10 The CCC are seeking feedback on two discussion documents and one piece of draft advice:
a) a review of Aotearoa New Zealand’s 2050 emissions reduction target;
b) a review on whether emissions for international shipping and aviation should be included in that target, and if so, how;
c) and draft advice on the fourth emissions budget period (2036–40), and whether emissions budgets one, two, and three should be revised.
Review of 2050 emissions reduction target
11 Aotearoa New Zealand’s 2050 emissions reduction target was set by Parliament in 2019, and is as follows:
a) Net zero emissions of all greenhouse gases other than biogenic methane by and beyond 2050;
b) 10% reduction below 2017 biogenic methane emissions by 2030; and
c) 24-47% reduction below 2017 biogenic methane emissions by and beyond 2050
12 The CCC is required to review the 2050 target every five years against a set of criteria, and provide advice to the government on whether the targets need to change. The CCC are seeking feedback on their draft advice, to inform the final advice they provide the Government by the end of 2024.
13 The CCC’s draft advice is there has been significant change in four of the topics CCC are required by Parliament to assess:
a) Since 2019, the likelihood that global warming will exceed 1.5°C has increased, and the time available to act has decreased;
b) The scientific understanding of climate change has improved since 2019, with the risks of climate change greater than previously known, and the impacts to occur at lower temperatures than was known in 2019;
c) There are technological improvements since 2019, notably a methane inhibitor capable of reducing emissions from animals like cows and sheep by around 30% is now widely available overseas (but not yet in Aotearoa New Zealand); and
d) Changes in the principal risks and uncertainties associated with emissions reductions and removals, notably some rural and iwi/Māori communities have experienced negative impacts related to forests since 2019.
14 In light of the significant changes noted above, the CCC’s initial findings are there may be reason to strengthen the current 2050 emissions reduction targets.
15 The CCC’s final advice to the government at the end of 2024 will address if and how the current 2050 emissions reduction targets may be strengthened.
16 The DCC submission supports the strengthening of the 2050 emissions reduction targets, and urges the government to reduce gross emissions as quickly as possible, especially in the years to 2030.
Review on whether to include international shipping and aviation emissions in the 2050 emissions reduction targets
17 Currently, international shipping and aviation emissions are not included in Aotearoa New Zealand’s 2050 emissions reduction targets. The CCC are seeking feedback on whether or not to include these emissions in Aotearoa New Zealand’s emissions reduction targets, and if so, how to do so before they provide advice to the Government.
18 The CCC discussion document outlines that international shipping and aviation emissions currently make up around 2% of global emissions, but have been growing significantly over recent years, and are a significant emissions source for Aotearoa New Zealand.
19 While these emissions sources have historically been excluded from national targets and left to international industry bodies to address, more recently countries such as the United States, United Kingdom, and European Union have adopted emissions reduction targets for international aviation and shipping emissions.
20 The DCC currently measure international shipping and aviation emissions in city-wide community greenhouse gas inventories. The DCC submission supports including international shipping and aviation emissions in Aotearoa New Zealand’s emissions reduction targets, and argues that including these emissions sources in national targets will support efforts to reduce these emissions in the coming years.
Draft advice on the fourth emissions budget period (2036–40), and whether emissions budgets one, two, and three should be revised.
21 In 2022, the Minister of Climate Change, with cross-party support, set Aotearoa New Zealand’s first emissions budget (2022–2025), second emissions budget (2026–2030), and third emissions budget (2031–2035).
22 Every five years, the CCC reviews Aotearoa New Zealand's emissions budgets that have already been set, and recommends to the Government the maximum level of the next emissions budget. The five year emissions budgets reduce from one budget to the next, and are stepping stones to meeting Aotearoa New Zealand’s 2050 emissions reduction targets.
23 The CCC have recommended the following revisions to the first (2022-2025), second (2026-2030) and third (2031-2035) emissions budgets, based on methodological changes and significant changes in circumstance:
a) First emissions budget (2022-2025) - reduce from 290 MtCO2e (million tonnes of carbon dioxide-equivalent) to 281 MtCO2e;
b) Second emissions budget (2026-2030) – reduce from 305 MtCO2e to 286 MtCO2e; and
c) Third emissions budget (2031-2035) – reduce from 240 MtCO2e to 221 MtCO2e.
24 For the fourth emissions budget (2036-2040), the CCC have recommended a maximum emissions budget of 134 MtCO2e.
25 The DCC submission urges gross emissions reduction as quickly as possible, especially in the years to 2030.
26 The DCC submit in support of the CCC’s recommendation to limit the use of offshore mitigation to meet the targets of the fourth emissions budget, as this aligns with the DCC’s policy to prioritise gross emissions reduction.
27 The DCC submit in support of the CCC’s recommendation to revise the first, second and third emissions budgets, as the proposed revisions more closely align Aotearoa New Zealand’s emissions budgets with the DCC’s own emissions reduction targets for Ōtepoti Dunedin.
OPTIONS
Option One – Recommended option - Approve the draft Dunedin City Council submission to the Climate Change Commission
28 Approve the draft Dunedin City Council submission to the Climate Change Commission subject to any amendments.
Advantages
· Opportunity to advocate for Government emissions budgets and targets to more closely align with the emissions reduction targets DCC have set for Ōtepoti Dunedin
· Opportunity to advocate for more urgent action on climate change, in line with the strategic direction set by Council
Disadvantages
· No identified disadvantages
Option Two – Do not approve the draft Dunedin City Council submission to the Climate Change Commission
29 Do not approve the draft Dunedin City Council submission to the Climate Change Commission.
Advantages
· No identified advantages.
Disadvantages
· Missed opportunity to advocate for Government emissions budgets and targets to more closely align with the emissions reduction targets DCC have set for Ōtepoti Dunedin
· Missed opportunity to advocate for more urgent action on climate change, in line with the strategic direction set by Council
NEXT STEPS
30 If the submission is approved staff will submit it, with any amendments, to the Climate Change Commission.
Signatories
Author: |
Rory McLean - Senior Policy Analyst Florence Reynolds - Acting Manager - Zero Carbon |
Authoriser: |
Robert West - General Manager Corporate Services |
|
Title |
Page |
⇩a |
DCC Submission to the Climate Change Commission on the 2050 target, international shipping and aviation emissions, and the fourth emissions budget |
93 |
SUMMARY OF CONSIDERATIONS
|
||||||||||||||||||||||||||||||||||||||||
Fit with purpose of Local Government This decision promotes the environmental, social and cultural well-being of communities in the present and for the future. |
||||||||||||||||||||||||||||||||||||||||
Fit with strategic framework
In addition to the DCC’s Zero Carbon Plan, the three Climate Change Commission consultation topics align with several of the DCC’s strategies, including: the Te Ao Tūroa Environment Strategy; the DCC Biodiversity Strategy; Te Taki Haruru – Māori Strategic Framework; Dunedin’s Social Wellbeing Strategy 2013-2023 and the Dunedin Economic Development Strategy 2013-23. |
||||||||||||||||||||||||||||||||||||||||
Māori Impact Statement As an organisation committed to the principles of the Treaty of Waitangi, the DCC has an interest in how emissions reduction budgets, targets and policy will be implemented in relation to Treaty obligations. Te Taki Haruru, the DCC’s Māori Strategic Framework, includes principles of Autūroa (mana – Māori are leaders in the management of our natural resources and built environment), Auora (mauri – mātauraka is incorporated through the co-design and co-management of our environment and resources), Autaketake (tapu and noa – the environment is regenerated, and a sustainable future is secured), and Autakata (whakapapa – te ao Māori informs policy, planning and decision-making) – all of which apply to this kaupapa. |
||||||||||||||||||||||||||||||||||||||||
Sustainability The submission asks the government to assist the DCC in achieving decarbonisation in line with the Zero Carbon Plan and to make considerations for social and other (non-carbon) environmental co-benefits. The submission content also aligns with the City Portrait; analysis undertaken for the City Portrait shows that focussing on reducing emissions will also have a positive impact on other areas of planetary health more broadly. Without significant cuts to emissions, climate change impacts will further accelerate, with commensurate negative impacts on the social, environmental, cultural and economic wellbeing of New Zealand communities. Conversely, actions to reduce emissions generally have significant cobenefits in terms of community wellbeing. |
||||||||||||||||||||||||||||||||||||||||
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications for LTP/ Levels of Service. |
||||||||||||||||||||||||||||||||||||||||
Financial considerations There are no financial implications. |
||||||||||||||||||||||||||||||||||||||||
Significance This decision is considered low in terms of the Council’s Significance and Engagement Policy. |
||||||||||||||||||||||||||||||||||||||||
Engagement – external There has been no external engagement. |
||||||||||||||||||||||||||||||||||||||||
Engagement – internal The submission has been prepared by the DCC’s Zero Carbon team. |
||||||||||||||||||||||||||||||||||||||||
Risks: Legal / Health and Safety etc. There are no identified risks. |
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Conflict of Interest There are no conflict of interests. |
||||||||||||||||||||||||||||||||||||||||
Community Boards The DCC submission is likely to be of interest to all communities in Ōtepoti Dunedin, including those served by Community Boards. |
Council 28 May 2024 |
Appointment of Hearings Panel
Department: Civic
EXECUTIVE SUMMARY
1 The purpose of this report is to establish a hearing panel to consider all submissions, hear from submitters and make recommendations to Council on the Dog Control Bylaw and draft Dog Control Policy.
That the Council:
a) Appoints Cr Bill Acklin (Chair) and Crs Mandy Mayhem and Carmen Houlahan to the hearing panel for the draft Dog Control Bylaw and draft Dog Control Policy.
BACKGROUND
2 On 21 May 2024 the Customer and Regulatory Services Committee considered a report and approved the draft Dog Control Bylaw and draft Dog Control Policy for consultation and adopted a Statement of Proposal for consultation purposes.
3 Consultation will take place from mid-June to mid-July.
DISCUSSION
4 The Committee Structure and Delegations Manual (the Manual) provides that Cr O’Malley, as the Chair of the Hearings Committee, has the delegation to appoint hearing panels.
5 For this matter however, Cr O’Malley has decided to refer the matter to Council for decision using the following section in the Manual, that “…. members are to be approved on a case by case basis by the Chair of the Hearings Committee or Council in consultation with the Chair”.
6 His recommendation is that Cr Acklin (Chair) the Panel along with Crs Mayhem and Houlahan are appointed to the panel.
7 A hearing for the draft bylaw and policy will be scheduled for August/September 2024.
8 As this is an administrative report there are no options or Summary of Considerations.
NEXT STEPS
9 A date will be scheduled for hearing submitters on the draft bylaw and policy.
Signatories
Author: |
Jim O'Malley - Chairperson, Hearings Committee |
Authoriser: |
Clare Sullivan - Manager Governance |
There are no attachments for this report.
|
Council 28 May 2024 |
Proposed Event Road Closures - June 2024
Department: Transport
EXECUTIVE SUMMARY
1 The DCC has received temporary road closure applications relating to the following events:
a) Dunedin Midwinter Carnival
2 This report recommends that Council approves the temporary closure of the affected roads.
That the Council:
a) Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974 (LGA 1974)):
i) Dunedin Midwinter Carnival
Friday and Saturday |
4.00pm to 10.00pm |
· Burlington Street, from SH1 to Moray Place · Moray Place, from Lower Stuart Street to Princes Street |
Contingency dates will be Friday 28 June and Saturday 29 June 2024.
BACKGROUND
3 Council’s Dunedin Festival and Events Plan supports the goal of a successful city with a diverse, innovative, and productive economy and a hub for skill and talent.
4 The areas proposed to be used for these events are legal roads and can therefore be temporarily closed to normal traffic if statutory temporary road closure procedures are followed. The procedures are set out in Section 319 of the LGA 1974 and give Council the power to stop or close any road (or part of a road) within the parameters of Section 342 and Schedule 10 of the LGA 1974 (Schedule 10 is included as Attachment A).
5 These procedures include:
· Consultation with the New Zealand Transport Authority Waka Kotahi and the Police.
· Public notice being given of the proposal to close any road (or part of a road), and public notice of a decision to close the road.
· Council being satisfied that traffic is not likely to be unreasonably impeded.
6 A resolution of Council is required where a proposal to temporarily close a road relates to public functions.
7 Council is required to give public notice of its decision. This notice will be published after this meeting and prior to the event, if approved.
DISCUSSION
Consultation and Notification
8 The Police and the New Zealand Transport Authority Waka Kotahi have no objections to the proposed road closures.
9 On Saturday 20 April 2024, the proposed temporary road closures were advertised in the Otago Daily Times (Attachment B) with a deadline for feedback.
10 The event organisers contacted those considered affected prior to submitting their application, and no objections were received.
11 Schedule 10 clause 11(e) states a road cannot be closed more than 31 days in the aggregate in any one year. This limit will not be exceeded by the approval of the proposed temporary road closures.
Traffic Impacts
12 The event locations of these events have had identical road closures for the same, or similar event(s) in prior years without causing unreasonable delays to the travelling public.
13 Emergency services and public transport services will be managed through the temporary traffic management process.
14 The Temporary Traffic Management Plan process ensures that other issues such as temporary relocation of certain parking (e.g. taxi, mobility and Authorised Vehicles Only) are managed.
OPTIONS
16 Note any amendment to this report’s recommendations cannot be implemented without further consultation with the affected parties, NZTA (Waka Kotahi), the Police, and verifying that traffic impacts are acceptable.
Option One – Recommended Option
17 That the Council closes the sections of road as recommended in this report.
Advantages
· Roads can be closed, and the event will be able to proceed.
· The closures will assist in realising the economic, social, and cultural benefits associated with the events.
Disadvantages
· There will be temporary loss of vehicular access through the closed areas. However, there are detours available, and safety can be assured using temporary traffic management.
Option Two – Status Quo
18 That the Council decides not to close the roads in question.
Advantages
· There would be no detour required for the travelling public, and the roads would be able to be used as normal.
Disadvantages
· The events would not be able to go ahead, and the benefits of the events would be lost.
NEXT STEPS
19 Should the resolution be made to temporarily close the roads, Council staff will accept the temporary traffic management plans that have been received for the events and notify the public of the closures.
Signatories
Authoriser: |
Jeanine Benson - Group Manager Transport Scott MacLean - General Manager, Climate and City Growth |
|
Title |
Page |
⇩a |
Local Government Act 1974, Schedule 10 |
102 |
⇩b |
ODT Advert - 20 April 2024 |
107 |
SUMMARY OF CONSIDERATIONS
|
||||||||||||||||||||||||||||||||||||||||
Fit with purpose of Local Government This decision promotes the social well-being of communities in the present and for the future. |
||||||||||||||||||||||||||||||||||||||||
Fit with strategic framework
Events contribute to the Strategic Framework. Events contribute to the Economic Development Strategy, the Social Wellbeing Strategy. There is a Festival and Events Plan 2018-2023. |
||||||||||||||||||||||||||||||||||||||||
Māori Impact Statement Mana whenua have not been directly engaged with in relation to these road closures. |
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Sustainability There are no implications for sustainability. |
||||||||||||||||||||||||||||||||||||||||
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications, as the decision is a regulatory one and there are no direct costs to Council. |
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Financial considerations There are no financial implications. The cost of the proposed road closure is not a cost to Council. |
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Significance This decision is considered low in terms of the Council’s Significance and Engagement Policy. |
||||||||||||||||||||||||||||||||||||||||
Engagement – external There has been external engagement (as required by the LGA 1974), with the Police and Waka Kotahi. Affected parties were notified and provided a time period for feedback. |
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Engagement - internal There has been engagement with DCC Events and Transport. There is support for the events to proceed. |
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Risks: Legal / Health and Safety etc. There are no identified risks should the recommended resolution be made. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards There are no implications for Community Boards. |
|
Council 28 May 2024 |
Notice of Motion - Special Visa
Department: Civic
EXECUTIVE SUMMARY
1 In accordance with Standing Order 26.1, the attached Notice of Motion for inclusion on the agenda for the meeting being held on Tuesday, 28 May 2024 was received from Cr Christine Garey at least five clear working days before the meeting.
That the Council:
a) Receives the notice of motion.
Signatories
Author: |
Lynne Adamson - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
|
Title |
Page |
⇩a |
Notice of Motion |
109 |
|
Council 28 May 2024 |
DCC Community Housing - Consultation Feedback
Department: Property
EXECUTIVE SUMMARY
1 This report presents Council with the outcomes of public consultation as part of the draft Annual plan 2024-2025 on the preferred rental increase of 11% for DCC Community Housing. It asks Council to consider Dunedin City Council (DCC) Community Housing fees and charges (rent) for 2024/25.
2 The draft Annual Plan 2024 – 2025 budget for Community Housing is based on an 11% ($14 - $25 per week) increase in rent. An 11% increase would cover the increased cost to operate the portfolio including rates and insurance.
3 The draft Annual Plan 2024-2025 consultation document sought feedback on Council’s the proposed 11% increase in Community Housing rents for 2024/25 by asking;
i) Council plans to increase Community Housing rental by 11% for 2024-2025. What do you think of this?
4 In addition to the consultation document, staff wrote to DCC Community Housing tenants informing them of the increase in community housing rents as part of the draft Annual plan 2024-2025, and explaining to them how they could make a submission to Council on the proposed increase.
That the Council:
a) Considers the level of increase for DCC Community Housing fees and charges (rents) for 2024 - 2025.
BACKGROUND
6 Since 2020 the cost to operate the Community Housing portfolio has been increasing due to general rates, insurance, and depreciation.
7 On 12 March 2024 Council were asked to consider DCC fees and charges (rent) for 2024/2025 and following discussion Council resolved:
Moved (Mayor Jules Radich/Cr Cherry Lucas):
That the Council:
a) Approves as its preferred option for consultation an 11% increase in Community Housing rental increase for 2024/25.
b) Notes that tenant and public submissions on Community Housing rental increases for 2024/25 will be presented to Council for consideration as part of Annual Plan 2024/25 deliberations in May 2024.
Division
The Council voted by division.
For: Crs Bill Acklin, Sophie Barker, Kevin Gilbert, Cherry Lucas, Lee Vandervis, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (8).
Against: Crs David Benson-Pope, Christine Garey, Marie Laufiso, Mandy Mayhem and Steve Walker (5).
Abstained: Nil
The division was declared CARRIED by 8 votes to 5.
Motion carried (CNL/2024/041)
8 The full report from 12 March 2024, ‘Community Housing Fees and Charges’ is included as Attachment A. It includes the rent increase history for DCC Community Housing, revenue and operating costs, tenant demographics and market rent comparisons.
DISCUSSION
9 241 submissions related Community Housing were received.
10 70 of the submissions did not relate to the proposed rent increase of 11% and focused on other aspects of community housing. The majority of these submissions made comments in support of building more community housing.
11 171 submissions related to the proposed 11% rent increase. 70 (41%) of responses were in favor of the increase and 101 (59%) were against it.
12 Submitters that were against the 11% rent increase commented that an 11% increase was too high. Many expressed concerns around the affordability of an 11% increase for vulnerable residents, highlighting the cost-of-living crisis. Many submitters went on to suggest the increase should be in line with either CPI (4%) or the current increase to benefits (4.6%). 5 submissions identified themselves as tenants of DCC Community Housing.
13 Submitters that supported the 11% increase expressed that it was a difficult decision, but they felt it was necessary. Many went on to express that it was fair and ‘in line with CPI’. 5 submissions identified themselves as tenants of DCC Community Housing.
14 Staff wrote to DCC Community Housing tenants informing them of the increase in community housing rents as part of the draft Annual plan 2024-2025, and explaining to them how they could make a submission to Council on the proposed increase. A copy of the letter is at Attachment B. Five responses clearly identified themselves as tenants, but there is no way to determine if any of the other 241 submissions received were from tenants.
15 Staff have prepared three rent increase examples for comparison. These were chosen because:
· An 11% increase in rent would cover the increased cost to operate the portfolio.
· A 3% increase in rent would be in line with previous annual increases to rent.
· A 4.6% increase in rent would be in line with the increase applied to all benefits, including NZ Superannuation paid by Work and Income NZ.
16 Staff have outlined the three examples below. Each example outlines the rent increase as a percentage and dollar amount, alongside affordability information.
Tables 1 – Examples of rent increase
Example One – 11% increase, which would cover the increased cost to operate the portfolio in 2024/25. |
|
||
Actual Rent $ per week after the increase |
$142 - $253 |
|
|
Increase $ per week |
$14 - $25 |
|
|
Revenue & Financing |
79% user fees
($7.7m) |
|
|
Percentage
of Income |
Single 27% Couple 30% |
|
|
Percentage
of Income |
Single 36% Couple 38% |
|
|
Example Two – 3% increase, would be consistent with previous annual rent increases. |
|
||
Actual Rent $ per week after the increase |
$132 - $235 |
|
|
Increase $ per week |
$4 - $7 |
|
|
Revenue & Financing |
73% user fees ($7.39m) |
|
|
Percentage
of Income |
|
|
|
Percentage
of Income |
Single 34% Couple 35% |
|
|
Example Three – 4.6% increase, which would be consistent with increases to applied to benefits this year. |
|||
Actual Rent $ per week after the increase |
$134 - $239 |
||
Increase $ per week |
$6- $11 |
||
Revenue & Financing |
74% user fees
($7.42m) |
||
Percentage
of Income |
Single 25% Couple 29% |
||
Percentage
of Income |
Single 34% Couple 35% |
||
OPTIONS
17 Council is asked to consider options for community housing rent increases for 2024/2025.
18 Staff note that a community housing rent increase of 26% would align with Council’s Revenue and Finance Policy in the Long-Term plan 2021/31. However, a 26% increase would potentially be a decision of high significance and staff consider the alignment of the policy and rents is better considered as part of the 9 Year Plan.
19 Whilst neither of the options put forward to Council for consideration aligns with the Revenue and Finance Policy, Option 1 would meet cover the increased operating costs to operate the portfolio, and Option 2 and Option 3 would require additional operating costs to be met by rates.
20 Council’s preferred option would be reflected in the budget for the Annual Plan 2024/25. The increase in Community Housing rents would take effect from August 2024, or from the one- year anniversary of the tenancy, whichever is later.
Option One – Approve an 11% increase for DCC Community Housing fees and charges (rents) for 2024 - 2025.
21 The draft Annual Plan 2024-25 budget for Community Housing has been based on an 11% ($14 - $25 per week) increase in rent. An 11% increase in rent would cover the increased costs to operate the portfolio including, rates, insurance.
Advantages –
· Covers the increased cost to operate the portfolio.
Disadvantages
· The affordability of the rent increase may be difficult for some tenants.
· Does not align with the majority of the consultation feedback.
Option Two – Considers an increase of less than 11% for DCC Community Housing fees and charges (rents) for 2024 - 2025
21 An increase of 3% in community housing rental is in line with previous increases.
Advantages
· The rental increase will be more affordable for tenants.
· Aligns with the majority of consultation feedback.
Disadvantages
· Does not cover the increased cost to operate the portfolio.
· Does not align with the Revenue and Finance Policy.
NEXT STEPS
23 Staff will write to all tenants to inform them of the confirmed increase in the community housing rents and explain how this will affect them.
24 Staff will support all tenants to contact Work and Income NZ to have their financial entitlements reviewed, such as the Accommodation Supplement.
Signatories
Author: |
Kate Milton - Manager Housing Anna Nilsen - Group Manager, Property Services |
Authoriser: |
Robert West - General Manager Corporate Services Sandy Graham - Chief Executive Officer |
|
Title |
Page |
⇩a |
DCC Community Housing Fees and Charges March Report |
117 |
⇩b |
Community Housing Rents Annual Plan letter 2024 2025 |
126 |
SUMMARY OF CONSIDERATIONS
|
||||||||||||||||||||||||||||||||||||||||
Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. This decision promotes the social well-being of communities in the present and for the future. This decision promotes the economic well-being of communities in the present and for the future. |
||||||||||||||||||||||||||||||||||||||||
Fit with strategic framework
Staff have worked with the Principal Policy Advisor Housing when preparing this report. |
||||||||||||||||||||||||||||||||||||||||
Māori Impact Statement Ensuring adequate affordable housing, supports quality of life and wellbeing. Mana whenua and Māori will have had opportunity to engagement on the Annual Plan 2024 – 2025. |
||||||||||||||||||||||||||||||||||||||||
Sustainability Ensuring adequate affordable health housing, which meets the needs of all residents, supports the quality of life and wellbeing of lower income residents. |
||||||||||||||||||||||||||||||||||||||||
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy Council’s decision will inform 2024 – 2025 Fees and Charges. |
||||||||||||||||||||||||||||||||||||||||
Financial considerations The 2024 – 2025 draft budgets are based on an 11% rental increase. |
||||||||||||||||||||||||||||||||||||||||
Significance Council’s decision is considered low in terms of Council’s Significance and Engagement Policy. |
||||||||||||||||||||||||||||||||||||||||
Engagement – external Council’s preferred option of 11% increase was included in the 2024 – 2025 consultation material and this report includes a summary of feedback received. |
||||||||||||||||||||||||||||||||||||||||
Engagement - internal Property Services staff have worked with Finance and Legal Teams. |
||||||||||||||||||||||||||||||||||||||||
Risks: Legal / Health and Safety etc. There are no known risks. |
||||||||||||||||||||||||||||||||||||||||
Conflict of Interest There are no known conflict of interest. |
||||||||||||||||||||||||||||||||||||||||
Community Boards There are DCC Community Housing units within Community Board areas and the decision made by Council will affect community housing tenants in these areas. |
Council 28 May 2024 |
Funding Requests - Annual Plan 2024/25
Department: Civic
EXECUTIVE SUMMARY
1 This report summarises 24 funding requests received from submitters during the community engagement period on the Annual Plan. The requests received are presented in Attachment A.
That the Council:
a) Considers the requests for funding from submitters, for inclusion in the Annual Plan 2024/25.
DISCUSSION
2 Requests for funding have been received from 24 submitters, as summarised in Attachment A.
3 It is not possible to quantify the full amount of the funding requested, as some submitters have not requested a specific amount, and some have provided a range of funding for consideration.
4 All funding requests received are operating in nature, i.e., they would be treated as an operating expense rather than a capital expense. Within the budgeted grants pool for the 2024/25 year, an unallocated amount of $100,000 is available for distribution. Any funding requests that may be approved in excess of the $100,000 would need to be funded from rates. A copy of the budgeted grants pool is provided at Attachment B.
5 Staff have attempted to capture all requests, but if any have been missed, Councillors should raise these at the meeting. For each request in this report, staff comment has been provided, including if the request is already provided for in the Annual Plan 2024/25, or if it is not provided for.
OPTIONS
6 Options for each request are not provided.
NEXT STEPS
7 The decisions of Council will be incorporated into the Annual Plan 2024/25.
8 Staff will provide specific feedback to submitters on these requests.
Signatories
Author: |
Sharon Bodeker - Special Projects Manager |
Authoriser: |
Carolyn Allan - Chief Financial Officer |
|
Title |
Page |
⇩a |
2024/25 Annual Plan Funding Requests |
132 |
⇩b |
Budgeted Grants Pool for 2024/25 |
140 |
SUMMARY OF CONSIDERATIONS
|
||||||||||||||||||||||||||||||||||||||||
Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities, and promotes the social, economic, environmental and cultural well-being of communities in the present and for the future. |
||||||||||||||||||||||||||||||||||||||||
Fit with strategic framework
The 10 year plan 2021-31, contributes to the objectives and priorities of the strategic framework, as it describes the Council’s activities, the community outcomes, and provides a long term focus for decision making and coordination of the Council’s resources, as well as a basis for community accountability. The Annual Plan is year four of the 10 year plan, with minor variations. Requests for funding contribute to the development of the Annual Plan. |
||||||||||||||||||||||||||||||||||||||||
Māori Impact Statement The Annual Plan 2024/25 provides a mechanism for Māori to contribute to local decision-making. The Council’s engagement with Mana Whenua and Mātāwaka is an ongoing and continuous process. |
||||||||||||||||||||||||||||||||||||||||
Sustainability The overall impact of the funding requirements on the current and future social, economic, environmental and cultural wellbeing of the community is considered when deciding on funding requests. |
||||||||||||||||||||||||||||||||||||||||
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy These considerations are the subject of the report. |
||||||||||||||||||||||||||||||||||||||||
Financial considerations The financial considerations are included in the report. |
||||||||||||||||||||||||||||||||||||||||
Significance The requests for funding have resulted from engagement with the community on the Annual Plan. |
||||||||||||||||||||||||||||||||||||||||
Engagement – external The requests for funding have resulted from engagement with the community on the Annual Plan. |
||||||||||||||||||||||||||||||||||||||||
Engagement - internal Staff and managers from across Council have been involved in the analysis of the requests received. |
||||||||||||||||||||||||||||||||||||||||
Risks: Legal / Health and Safety etc. There are no identified risks. |
||||||||||||||||||||||||||||||||||||||||
Conflict of Interest There are no known conflicts of interest. |
||||||||||||||||||||||||||||||||||||||||
Community Boards Community Boards have participated in the engagement process. |
Council 28 May 2024 |
Amenity Requests - Annual Plan 2024/25
Department: Civic
EXECUTIVE SUMMARY
1 This report summaries requests for new amenities and projects received from submitters, and these are presented in Attachments A – C. The transport amenity requests will follow when completed, as Attachment D.
That the Council:
a) Considers the requests received from submitters for new amenities and projects, for inclusion in the Annual Plan 2024/25.
DISCUSSION
2 Requests for new amenities and projects have been received as follows:
Activity |
Number |
Parks and recreation |
11 |
Property |
1 |
Transport |
30 |
3 Waters |
1 |
Total |
|
3 Staff have attempted to capture all requests, but if any have been missed, then these can be raised at the meeting. For each request in this report, staff comment has been provided, including if the request is already provided for in the Annual Plan / 10 year plan 2021-31 or if it is not provided for.
OPTIONS
4 Options for each request are not provided.
NEXT STEPS
5 The decisions of Council will be incorporated into the Annual Plan 2024/25.
6 Staff will provide specific feedback to submitters on these requests.
Signatories
Author: |
Sharon Bodeker - Special Projects Manager |
Authoriser: |
Carolyn Allan - Chief Financial Officer |
|
Title |
Page |
⇩a |
3 Waters Amenity Requests |
146 |
⇩b |
Parks and Recreation Amenity Requests |
147 |
⇩c |
Property Amenity Requests |
151 |
SUMMARY OF CONSIDERATIONS
|
||||||||||||||||||||||||||||||||||||||||
Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities, and promotes the social, economic, environmental and cultural well-being of communities in the present and for the future. |
||||||||||||||||||||||||||||||||||||||||
Fit with strategic framework
The 10 year plan 2021-31, contributes to the objectives and priorities of the strategic framework, as it describes the Council’s activities, the community outcomes, and provides a long term focus for decision making and coordination of the Council’s resources, as well as a basis for community accountability. The Annual Plan is year four of the 10 year plan. Requests for new amenities and projects contribute to the development of the Annual Plan. |
||||||||||||||||||||||||||||||||||||||||
Māori Impact Statement The Annual Plan 2024/25 provides a mechanism for Māori to contribute to local decision-making. The Council’s engagement with Mana Whenua and Mātāwaka is an ongoing and continuous process. |
||||||||||||||||||||||||||||||||||||||||
Sustainability The overall impact of the funding requirements on the current and future social, economic, environmental and cultural wellbeing of the community is considered when deciding on new amenities and projects requests. |
||||||||||||||||||||||||||||||||||||||||
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy These considerations are the subject of the report. |
||||||||||||||||||||||||||||||||||||||||
Financial considerations Financial considerations are included in the report. |
||||||||||||||||||||||||||||||||||||||||
Significance The requests for amenities and projects have resulted from engagement with the community on the Annual Plan. |
||||||||||||||||||||||||||||||||||||||||
Engagement – external The requests for amenities and projects have resulted from engagement with the community on the Annual Plan. |
||||||||||||||||||||||||||||||||||||||||
Engagement - internal Staff and managers from across Council have been involved in the analysis of the requests received. |
||||||||||||||||||||||||||||||||||||||||
Risks: Legal / Health and Safety etc. There are no identified risks. |
||||||||||||||||||||||||||||||||||||||||
Conflict of Interest There are no known conflicts of interest. |
||||||||||||||||||||||||||||||||||||||||
Community Boards The Community Boards have participated in the engagement process, and some have made amenity requests. |
|
Council 28 May 2024 |
Future Development Strategy: Considerations for the Annual Plan
Department: City Development, Transport and 3 Waters
EXECUTIVE SUMMARY
1 The purpose of this report is to inform Council of the actions that have been included in the Future Development Strategy (FDS) in the short term (1-3 years) to support growth, a well-functioning urban environment, and iwi and hapu aspirations and intent. This information is provided to support Council’s consideration of the 2024-25 Annual Plan.
That the Council:
a) Notes the report.
BACKGROUND
2 The Dunedin City Council (DCC) and Otago Regional Council (ORC) have jointly prepared an FDS for Dunedin as required under the National Policy Statement on Urban Development (National Policy Statement). The FDS was completed in April following public hearings before a Joint Hearing Panel. The FDS was developed with significant input from mana whenua and other key stakeholders. It was informed by a range of inputs including housing and business land capacity assessments, national policy statements, other DCC plans and strategies, and feedback received through consultation and engagement.
3 The purpose of an FDS is to promote long-term strategic planning and to integrate land use planning decisions under the Resource Management Act (RMA) with infrastructure planning and funding decisions. The FDS seeks to ensure there is adequate housing and business land capacity available and that the necessary infrastructure to support that capacity is planned, funded and coordinated with anticipated growth to support a well-functioning urban environment.
4 The National Policy Statement requires the FDS to be prepared “in time to inform, or at the same time as, preparation of the next long terms plan of each relevant local authority”.
5 The intent was to prepare the FDS at the same time as the DCC’s and ORC’s long-term plans, which enabled it to be informed by the work done to prepare the relevant long terms plans and infrastructure strategies. Following the DCC’s decision to delay the next long-term plan, the FDS will be available to inform the DCC 2025-34 DCC 9 year plan.
6 The FDS includes:
a) strategic directions for Dunedin’s growth and development
b) policy to inform infrastructure priorities and the evaluation of growth options
c) a summary of current infrastructure constraints
d) the locations where growth (capacity) is enabled through the plan
e) additional future growth areas for long term housing and business land capacity
f) the infrastructure improvements needed to support Plan-enabled capacity (development permitted under the District Plan (2GP)
g) the infrastructure projects that are required to support longer term development capacity, and
h) infrastructure and other projects to support iwi and hapu aspirations and intent and a well-functioning urban environment.
7 Infrastructure improvements are classified as short (1-3 years), short to medium term (1-10 years) or long (10-30 years) term. This report summarises the infrastructure improvements that were identified as short term (within the next 3 years). A similar report will be provided for the improvements needed in the short and medium term when Council considers the 2025-34 DCC 9 year plan. It is noted that for the most part the FDS does not differentiate between projects that are short term (1-3 years) and short to medium term (1-10 years), so there may be other projects in the FDS in that broader time frame that are relevant to consider for the Annual Plan.
8 Under the National Policy Statement, the FDS must be reviewed in time to inform the next long-term plan (2027-37) and updated at least every 6 years. The National Policy Statement also requires the DCC and the ORC to jointly prepare an FDS implementation plan and update it annually. The implementation plan will detail how the FDS will be delivered and will provide a detailed assessment of the required timing of necessary projects, particularly for the short to medium term.
DISCUSSION
9 The FDS identifies five actions that the DCC should undertake in the short term (1-3 years):
a) assessment of the appropriateness of a freight hub adjacent to the Dukes Road industrial area
b) a strategic transport study for Mosgiel, which should specifically address the need for a heavy vehicle bypass to remove heavy vehicles from SH1/Gordon Road
c) potable water servicing assessment and options analysis for Harington Point
d) Wastewater servicing assessment and options analysis for Harington Point
e) potable water servicing assessment and options analysis for Brinns Point, and
f) assessment of the preferred option for the replacement of the North Coast wastewater treatment plants.
10 The FDS indicates a potential site to be assessed for development as an inland freight hub adjacent to the Dukes Road industrial area. This site was included by the FDS Hearings Panel in response to a submission.
11 The freight hub assessment and strategic transport study for Mosgiel are not included in the annual budget. The strategic transport study for Mosgiel is included in the regional land transport plan but is currently unfunded. Provisions has been made for an ‘optimisation’ investigation for SH1 in Mosgiel and is included in the state highway investment programme.
12 Council may wish to consider the timing of the strategic transport study and whether this should start in Year 1 of the 10-year programme based on the ongoing high levels of housing and business development in Mosgiel (and the large pool of development capacity) as well as the potential for a private plan change to create a freight hub. Having the strategic transport study completed would be beneficial to processing subdivision applications in the greenfield areas as well as responding to any future private plan changes.
13 The 3 Waters related actions respond to a request from ka Rūnaka that the provision of essential infrastructure to native reserve lands be prioritised and that future decisions about upgrading, replacing or adding infrastructure include consideration of mātauraka and tikaka. The FDS recommends that Harington Point and Brinns Point be prioritised for the servicing assessment and options analysis work currently planned for unserviced areas around the city. The FDS also recommends that DCC pursue an option for replacing, rather than upgrading, the Waikouaiti and Warrington wastewater treatment plants with the understanding that the feasibility is being assessed through 3 Water’s Integrated System Planning programme.
14 The servicing assessments and the assessment of the preferred option for replacement of the North Coast wastewater treatment plants are included in the proposed 2025 financial year annual budget. The options analyses for potable water and wastewater for Harington Point and potable water for Brinns Point would follow the servicing assessments and are therefore not included in the annual budget.
OPTIONS
15 There are no options as this report is for noting.
NEXT STEPS
16 There are no next steps as this report is for noting.
Signatories
Author: |
Dr Anna Johnson - City Development Manager Jeanine Benson - Group Manager Transport Jared Oliver - Planning Manager |
Authoriser: |
Scott MacLean - General Manager, Climate and City Growth David Ward - General Manager, 3 Waters and Transition |
There are no attachments for this report.
SUMMARY OF CONSIDERATIONS
|
||||||||||||||||||||||||||||||||||||||||
Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. This decision promotes the social, economic, environmental and cultural well-being of communities in the present and for the future. |
||||||||||||||||||||||||||||||||||||||||
Fit with strategic framework
This report is noting the short term actions recommended in the FDS. Those actions relate to provision of 3 Waters and Transport infrastructure. |
||||||||||||||||||||||||||||||||||||||||
Māori Impact Statement The FDS was prepared with input from the two Rūnaka in Dunedin (Te Rūnaka o Ōtākou and Kāti Huirapa Rūnaka ki Puketeraki) through their consultancy Aukaha. Three of the short-term actions recommended in the FDS were at the request of ka Rūnaka. |
||||||||||||||||||||||||||||||||||||||||
Sustainability The National Policy Statement requires the FDS to ensure that growth achieves a well-functioning urban environment. It includes resilience and reduction in greenhouse gas emissions as elements of a well-functioning urban environment. |
||||||||||||||||||||||||||||||||||||||||
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy The FDS will inform the Annual Plan, LTP and Infrastructure Strategy. This report notes the short-term recommendations in the FDS that are relevant to the Annual Plan. |
||||||||||||||||||||||||||||||||||||||||
Financial considerations This report notes the recommendations in the FDS to accelerate delivery of identified infrastructure improvements to the short term. |
||||||||||||||||||||||||||||||||||||||||
Significance This report is considered low in terms of the Council’s Significance and Engagement Policy. |
||||||||||||||||||||||||||||||||||||||||
Engagement – external The FDS was prepared under the Special Consultative Procedure of the Local Government Act. External engagement occurred as described in Section 1.3 of the FDS. |
||||||||||||||||||||||||||||||||||||||||
Engagement - internal The FDS was prepared with input from 3 Waters, Parks and Recreation and Transport. |
||||||||||||||||||||||||||||||||||||||||
Risks: Legal / Health and Safety etc. None identified. |
||||||||||||||||||||||||||||||||||||||||
Conflict of Interest There are no known conflicts of interest. |
||||||||||||||||||||||||||||||||||||||||
Community Boards Community Boards were engaged during the preparation of the FDS. |
|
Council 28 May 2024 |
Revenue Policy Compliance
Department: Civic
EXECUTIVE SUMMARY
1 A Revenue and Financing Policy (“the Policy”) is required by the Local Government Act. It sets out how Council’s operating and capital expenditure will be funded, and the sources of those funds.
2 This report presents the level of compliance that the draft 2024/25 Annual Plan budget has with the Policy.
3 A full review of the Revenue and Financing Policy will be undertaken as part of the development of the 9 year plan 2025-34 (9 year plan).
That the Council:
a) Notes the Revenue Policy Compliance report.
b) Notes that a full review of the Revenue and Financing Policy will be undertaken as part of the development of the 9 year plan 2025-34.
BACKGROUND
4 Section 102 of the Local Government Act 2002 (LGA) requires all councils to prepare and adopt a Revenue and Financing Policy. The Policy sets out for each activity of Council, how operating and capital expenditure will be funded, and the sources of those funds.
5 The Policy is normally reviewed on a three yearly basis, during the development of a 10 year plan. With the decision made by Council on 27 February 2024 to complete an annual plan for the 2024/25 year, followed by a 9 year plan for 2025-34, the current policy developed for the 10 year plan 2021-31 applies for the 2024/25 year.
DISCUSSION
6 A review has been undertaken of how the draft operating budgets for the 2024/25 Annual Plan comply with the Policy, as shown in Table 1 below.
7 In any budget year, there is likely to be a level of variability between the Policy and the budget, but it would not be expected to be more than +/- 5%.
8 A full review of the Policy will be undertaken as part of the development of the next 9 year plan 2025-34.
Table 1 – Policy and draft budgets comparison
2021-2031 Policy |
2024/25 Budgets |
|
Variance |
|||
Activity |
Rates Revenue % |
Other Revenue % |
Rates Revenue % |
Other Revenue % |
Unfunded deprec. |
Within +/- 5% |
Community and planning group |
||||||
Community development and events |
95% |
5% |
97% |
3% |
|
✓ |
City development |
100% |
0% |
94% |
6% |
|
Note 1 |
Resource consent management |
60% |
40% |
55% |
45% |
|
✓ |
Economic development group |
||||||
Economic development and marketing |
90% |
10% |
98% |
2% |
|
Note 2 |
Visitor centre (i-Site) |
60% |
40% |
64% |
36% |
|
✓ |
Galleries, libraries and museums group |
||||||
Creative Partnerships (Ara Toi) |
100% |
0% |
93% |
7% |
|
Note 3 |
Dunedin Public Art Gallery |
85% |
15% |
88% |
12% |
|
✓ |
Dunedin Public Libraries |
98% |
2% |
99% |
1% |
|
✓ |
Lan Yuan Chinese Garden |
75% |
25% |
45% |
55% |
|
Note 4 |
Olveston |
33% |
67% |
41% |
59% |
|
Note 5 |
Otago Museum levy |
100% |
0% |
100% |
0% |
|
✓ |
Toitū Otago Settlers Museum |
92% |
8% |
92% |
8% |
|
✓ |
Governance and support services group |
||||||
Civic & governance support services |
100% |
0% |
100% |
0% |
|
✓ |
Corporate support services |
90% |
10% |
87% |
13% |
|
✓ |
Warm Dunedin |
100% |
0% |
100% |
0% |
|
✓ |
Property group |
||||||
Community housing |
10% |
90% |
10% |
73% |
17% |
Note 6 |
Other property |
45% |
55% |
62% |
38% |
|
Note 7 |
Regulatory services group |
||||||
Animal Services |
10% |
90% |
12% |
88% |
|
✓ |
Building Services |
25% |
75% |
21% |
79% |
|
✓ |
Environmental Health |
65% |
35% |
67% |
33% |
|
✓ |
Liquor Licensing |
10% |
90% |
23% |
77% |
|
Note 8 |
Parking Operations |
0% |
100% |
0% |
100% |
|
✓ |
Parking services (enforcement) |
2% |
98% |
4% |
96% |
|
✓ |
Reserves and recreational facilities group |
||||||
Aquatic services |
55% |
45% |
67% |
33% |
|
Note 9 |
Cemeteries (parks and burials) |
50% |
50% |
53% |
47% |
|
✓ |
Crematorium |
0% |
100% |
0% |
100% |
|
✓ |
Dunedin Botanic Garden |
98% |
2% |
99% |
1% |
|
✓ |
Parks and reserves |
96% |
4% |
95% |
5% |
|
✓ |
Roading and footpaths group |
||||||
Transport |
62% |
38% |
74% |
26% |
|
Note 10 |
Three Waters |
||||||
Water supply |
80% |
20% |
77% |
14% |
9% |
Note 11 |
Wastewater |
98% |
2% |
65% |
2% |
33% |
Note 11 |
Stormwater |
99% |
1% |
62% |
2% |
36% |
Note 11 |
Waste management group |
||||||
Landfills |
0% |
100% |
15% |
85% |
|
Note 12 |
Refuse/recycling collection and clean ups days |
75% |
25% |
98% |
2% |
|
Note 13 |
Waste minimisation |
0% |
100% |
0% |
100% |
|
✓ |
Note 1 – City Development
9 The Revenue Policy provides that this activity is funded 100% from general rates. The draft 2024/25 budget provides for Better off Funding of $281k which is classified as other revenue. As this funding is “one off”, it would not require a future update of the Revenue Policy.
Note 2 – Economic Development and Marketing
10 The Revenue Policy for economic development and marketing provided for receiving funding from film permit fees and reimbursement of costs associated with CODE. The budget for the 2024/25 year no longer provides for CODE funding. When preparing the 9 year plan, this policy will be reviewed and if appropriate, amendments recommended, as there is no certainty of the level of external funding that may be received in the future.
Note 3 – Creative Partnerships (Ara Toi)
11 The Creative Partnership activity receives funding from Creative NZ (other revenue). This funding is added to the Council’s grant pool which is used to provide grant funding to organisations in the creative arts sector. The funding is not new but has been transferred from the Community Development budget. The current Revenue Policy does not recognise this external income.
Note 4 – Lan Yuan Chinese Garden
12 Other revenue of $308k has been budgeted for Lan Yuan. This revenue includes admissions revenue, shop sales, and functions and facilities hire. The increase in external revenue has reduced the rate level requirement.
Note 5 - Olveston
13 Since 2020, the Revenue Policy for this activity has not been complied with due to the impact that COVID-19 has had on visitor numbers. This trend is changing, and each year following COVID, this activity has been increasing its external revenue and moving towards compliance with the policy. External revenue of $685k is budgeted for the 2024/25 year compared to $544k in the 2023/24 year.
Note 6 – Community Housing
14 A revaluation of the housing portfolio undertaken in 2021 resulted in an increase in depreciation that was not funded by rental income. This meant that the current Revenue Policy for this activity has not been complied with over the past two years.
15 The draft Annual Plan budget provides for a rental increase, that is the subject of a separate report on the agenda. The Revenue Policy for this activity will be considered again as part of the 9 year plan.
Note 7 – Other Property
16 Other property includes community, operational and investment property, and work undertaken for the management and planning for all property portfolios.
17 Community property owned and managed by Council includes arts and culture facilities, sporting facilities, and community halls. Some of the facilities are managed by community groups, e.g., community hall committees, and others by Trusts such as the Edgar Stadium, but the maintenance of those facilities is undertaken by Council. Parts of some of the buildings are rented out for commercial activities, e.g., the railway station.
18 Operational properties are owned and occupied by the DCC for operational purposes such as the Civic Centre, libraries, art gallery and Toitū. Parts of some of the buildings are rented out to commercial activities.
19 Investment property is a portfolio of commercial properties held for investment purposes. This portfolio generates surplus income which is used to offset general rates.
20 Compliance with the Revenue Policy has been impacted by the increases in costs such as rates, insurance and interest costs across the property portfolios. Provision has also been made for the South Dunedin Community Complex and Forbury Park properties, and additional rental costs for Burns House.
Note 8 – Liquor Licensing
21 The liquor licensing activity includes an education component, the provision of City Safety Officers, and funding for safety around the bus hub area.
22 Liquor licensing fees are set by legislation. The draft budget estimates that 80% of the licensing costs will be recovered from those fees. The remaining activities are paid for from general rates.
23 It is recommended that when preparing the 9 year plan, the Revenue Policy be reviewed and amended to reflect the actual recovery of liquor licensing costs, and to take account of the other activities, of City Safety Officers and bus hub safety activities.
Note 9 – Aquatic Services
24 The 2024/25 draft operating budget for the aquatic’s activity is $14.2 million. The current revenue policy provides that 45% of the costs should be funded from fees and charges, being $6.4 million, and 55% from rates.
25 The draft 2024/25 budget provides for income from fees of $4.7 million, reflecting an increase in fees of around 10% (between 8% -13%), to recover some of the cost increases from the current 2023/24 year budget. With this fee increase, 67% of the cost of this activity will be funded from rates, and 33% from fees.
26 Traditionally, fees for aquatics have increased by around 3% per annum. The current revenue policy notes that any fees should not be set so high as to create a barrier to entry. This policy will be reviewed when preparing the 9 year plan.
Note 10 - Transport
27 The operating budget for transport includes increases in depreciation and interest expense. These costs do not qualify for Waka Kotahi grant funding, and so the level of external revenue does not comply with the Revenue Policy.
Note 11 – 3 Waters
28 The revaluation of three waters infrastructure assets resulted in a significant increase in depreciation from 2022/23. The current revenue policy for this activity has not been complied with over the past two years, as depreciation has not been fully funded.
29 Other revenue for the water supply activity comes from fees and charges for water sales. The operating budget for the 2024/25 year is proposing a 15% increase in charges for treated water sales and bulk raw water, and this is commencing a staged approach to closing the gap in the cost of service delivery.
Note 12 - Landfills
30 The landfills activity has changed since the development of the current Revenue Policy. This activity now incorporates costs associated with waste futures initiatives and work on Smooth Hill. These costs are not funded from the Green Island landfill fees and charges, but from rates.
31 It is recommended that when the policy is reviewed as part of the 9 year plan, an amendment to this policy is made to incorporate rates funding to cover this work.
Note 13 – Refuse/recycling collection, clean up days
32 The current policy does not take into account the new kerbside collection service being offered from 1 July 2024. It is recommended that the policy be amended when it is reviewed as part of the 9 year plan.
OPTIONS
33 There are no options.
NEXT STEPS
34 A full review of the Revenue and Financing Policy will be completed as part of the development of the 9 year plan 2025-34.
Signatories
Author: |
Sharon Bodeker - Special Projects Manager |
Authoriser: |
Carolyn Allan - Chief Financial Officer |
There are no attachments for this report.
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities, and promotes the social, economic, environmental, and cultural well-being of communities in the present and for the future. |
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Fit with strategic framework
The Annual Plan contributes to the objectives and priorities of the strategic framework. The Revenue and Financing Policy is a key component of the development of the Annual Plan. |
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Māori Impact Statement The Annual Plan engagement process has provided a mechanism for Māori to contribute to local decision making. |
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Sustainability The Revenue and Financing Policy considers the overall impact of its funding requirements on the current and future social, economic, environmental and cultural wellbeing of the community. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy The Revenue and Financing Policy does not impact on levels of service but provides for how the activities are funded. |
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Financial considerations Financial impacts are discussed in the report. |
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Significance This report is considered to be of low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external The Revenue and Financing Policy was consulted on as part of the 10 year plan 2021-31. |
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Engagement - internal Staff and managers from across Council have been involved in the development of the draft budgets. |
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Risks: Legal / Health and Safety etc. There are no identified risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards There are no implications for Community Boards. |
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Council 28 May 2024 |
Summary of Submissions on the Annual Plan
Department: Corporate Policy
EXECUTIVE SUMMARY
1 This report summarises submissions received on the draft 2024-25 Annual Plan (‘the draft Plan’).
2 Discussion of submissions on specific topics are covered in separate reports:
· the Requests for Funding report (including those relating to Tūhura Otago Museum).
· The Requests for Amenities report.
· The Fees and Charges report.
· The Community Housing report.
· The Otago Hockey report.
· The Aurora Energy Limited report.
That the Council:
a) Notes the feedback received from the community through the Annual Plan community engagement process.
BACKGROUND
3 Following the granting of Royal Assent of the Water Services Acts Repeal Act 2024 (the Repeal Act) on 16 February 2024, Council resolved to defer the 10 year plan 2024–2034 by one year, and instead prepare an Annual Plan for 2024/25. The draft Plan is an update to year four of the 10 year plan 2021-31.
4 As a consequence of deferring the 10 year plan by one year, Council was required under the Repeal Act, to engage with the community in accordance with Section 82 of the Local government Act 2002. During the engagement period Council was also consulting with the community on the proposal to sell Aurora Energy Limited.
6 The mixed method approach was replicated this year, with different engagement tools for different engagement purposes and for different community stakeholders. In planning the engagement approach, staff took into consideration our partnership with mana whenua, as well as community diversity and approaches to reach underrepresented stakeholder groups. Staff also considered accessibility of both print media and online social media platforms.
7 The communication and engagement plan built on what has previously proved successful and reached different parts of the community. The key elements during the consultation period included:
i. Digital content on the DCC Website
ii. Content in DCC e-newsletters and FYI
iii. Social media presence
iv. Media releases
v. Advertising in print media and online
vi. In-person engagement opportunities during drop-in sessions at the Civic Centre, at Farmers Markets, and in the Local Board areas before the Local Board meetings
vii. Discussions with representatives from each of the three marae were held in the lead up to consultation period and emails went out during the consultation period
viii. Radio broadcast advertising the drop-in sessions
ix. Posters and flyers and a widespread distribution of a special postcard
x. Electronic signature added to DCC staff email signature
xi. Library screen broadcast
xii. Material provided to Community Boards, Libraries and Service Centres for distribution
xiii. Internal communications to DCC staff
8 The communication and engagement plan encouraged online submissions via an online form. There was also the option to provide feedback through printed/hard copy submission forms. Written submissions received via post or email were also accepted.
9 Comments on social media have not been treated as formal submissions, although sentiment has been tracked by staff and a general summary is included in this report.
10 Engagement focused on:
a) Providing context and updating the community on planned delivery, projects, and finances.
b) Conveying an acknowledgement of change and uncertainty as well as the underlying sentiment of responsible investment, listening to community, and delivering Council’s activities and services.
c) Encouraging people to express their views to Council, in relation to the Annual Plan 2024/25. Two questions also focussed on two Council projects: the Hockey Turf replacement at Logan Park and the increase in Community Housing rental.
Online Engagement
11 A total of 760 submissions were received during the draft Plan engagement process, including 733 during the initial consultation period and 27 during the additional week of consultation. The majority of submissions utilised the Annual Plan online Submission Form. Some submissions were received on hard copies of the form. Some written submissions did not follow the form.
12 The web page on the Annual Plan 2024/25 on the DCC’s website was visited 11,479 times during the first consultation period. A further overview of website visits during this timeframe is provided as Attachment B.
13 The Council promoted the consultation on the Annual Plan 2024/25 on social media. The table below shows the posts and interactions related to the Annual Plan consultation:
Date/Time |
Text Intro |
Reach* |
Impressions** |
Interactions*** |
28 March - 10.45am |
Annual Plan consultation opens today |
9,033 |
9,797 |
30 |
5 April - 3pm |
If you're heading down to the Otago Farmers Market tomorrow |
5877 |
6117 |
28 |
9 April - 9am |
From 12.30 - 2.30 today you can head to the top of the escalators at the Civic Centre, kōrero with Councillors |
4487 |
4861 |
33 |
16 April - 9am |
From 11.30 - 1.30 today you can head to the Civic Centre Plaza |
6302 |
6781 |
19 |
10 April - 9am |
Waikouaiti Coast community members are invited to |
2803 |
3021 |
9 |
11 April - 9am |
Saddle Hill community members are invited to attend |
5452 |
5606 |
41 |
12 April - 9am |
If you're heading down to the Otago Farmers Market tomorrow |
9403 |
10312 |
82 |
17 April - 8am |
Mosgiel Taieri community members are invited to attend |
6946 |
7602 |
13 |
17 April - 9am |
West Harbour community members are invited to attend a drop-in |
3847 |
4296 |
24 |
17 April - 4pm |
Otago Peninsula community members are invited to attend |
4655 |
4841 |
22 |
18 April - 8am |
Strath Taieri community members are invited to attend |
4180 |
4446 |
14 |
* Reach is the number of people who saw any content. This metric is estimated.
** Impressions are the number of times any content entered a person's screen.
*** Interactions include reactions, comments and shares.
14 All comments on social media are provided as Attachment C. There were no social media comments during the additional week of consultation.
Demographic make-up of submitters – Initial consultation period
15 Data on the age of submitters to the draft Plan was collected:
Age Group |
Number of Submitters |
Percentage of submitters (%) |
Under 21 years |
36 |
4.9% |
21-30 years |
68 |
9.3% |
31-40 years |
97 |
13.2% |
41-50 years |
119 |
16.2% |
51-60 years |
97 |
13.2% |
61-70 years |
100 |
13.6% |
70 years and over |
107 |
14.6% |
Not specified (including organisations) |
109 |
14.9% |
Age repartition of submitters is more evenly spread than for the 2023/24 Annual Plan consultation. Youth participation has grown from 2.8% to 4.9% (under 21) and from 8% to 9.3% (21-30).
16 Data on the ethnicity of online submitters to the draft Plan was collected.
Ethnicity * |
Number of Submitters |
Percentage of submitters* (%) |
New Zealand European |
500 |
68.2% |
Māori |
39 |
5.3% |
Cook Islands Māori |
2 |
0.3% |
Indian |
2 |
0.3% |
Samoan |
1 |
0.1% |
Chinese |
1 |
0.1% |
Tongan |
0 |
0.0% |
Niuean |
0 |
0.0% |
Other |
50 |
6.8% |
Not specified |
146 |
19.9% |
17 Staff noted that the submission form only allowed submitters to select one ethnicity of the following choices: New Zealand European, Māori, Samoan, Cook Islands Māori, Tongan, Niuean, Chinese, Indian or Other.
18 Submitters could choose several ethnicities by selecting “Other” and then entering text into the blank text box. Some submitters filled the blank text box with one or several ethnicities mentioned above, which were then included in the relevant ethnicity count.
19 Ethnicity repartition is comparable to 2022/23 Annual Plan consultation, with an underrepresentation of Māori (9.3% of Dunedin population, Census 2018), Asians (7.8% of Dunedin population, Census 2018) and Pasifika (3.2% of Dunedin population, Census 2018), compare to NZ Stats population counts.
Demographic make-up of submitters – Additional week of consultation
20 Data on the age of submitters to the draft Plan was collected.
Age Group |
Number of Submitters |
Percentage of submitters (%) |
Under 21 years |
1 |
3.7% |
21-30 years |
3 |
11.1% |
31-40 years |
2 |
7.4% |
41-50 years |
3 |
11.1% |
51-60 years |
7 |
25.9% |
61-70 years |
1 |
3.7% |
70 years and over |
4 |
14.8% |
Not specified (including organisations) |
6 |
22.2% |
21 Age repartition tends to overrepresent those aged 51 to 60 years old for the additional week of consultation.
22 Data on the ethnicity of online submitters to the draft Plan was collected.
Ethnicity * |
Number of Submitters |
Percentage of submitters* (%) |
New Zealand European |
15 |
55.6% |
Māori |
4 |
14.8% |
Cook Islands Māori |
0 |
0.0% |
Indian |
0 |
0.0% |
Samoan |
0 |
0.0% |
Chinese |
0 |
0.0% |
Tongan |
0 |
0.0% |
Niuean |
0 |
0.0% |
Other |
3 |
11.1% |
Not specified |
5 |
18.5% |
23 Ethnicity repartition shows better representation of Māori for the for the additional week of consultation.
DISCUSSION
24 Submissions covered a wide range of topics and many commented on multiple topics. A breakdown of submissions by topic for the initial period of consultation is outlined below, excluding topics covered in other reports (funding and amenity requests, community housing, Logan Park Hockey Turf, Aurora Energy proposal).
Topics |
Number of Comments |
Percentage (%) |
Cycleways |
76 |
10.4% |
Peninsula connection |
76 |
10.4% |
Ara Toi |
56 |
7.6% |
Annual Plan General |
45 |
6.1% |
Transport |
44 |
6.0% |
Rates |
39 |
5.3% |
Waste management |
33 |
4.5% |
City Development |
28 |
3.8% |
Parks and Recreation |
17 |
2.3% |
Property |
17 |
2.3% |
3 Waters |
15 |
2.0% |
Economic Development |
13 |
1.8% |
Sustainability |
10 |
1.4% |
Libraries |
10 |
1.4% |
Community Development |
9 |
1.2% |
Civic |
8 |
1.1% |
Debt |
7 |
1.0% |
Animal Services |
5 |
0.7% |
Regulatory Services |
4 |
0.5% |
25 A breakdown of submissions by topic for the additional period of consultation is outlined below.
Topics |
Number of Submitters |
Percentage (%) |
Ara Toi |
5 |
18.5% |
Annual Plan General |
4 |
14.8% |
Cycleways |
4 |
14.8% |
Transport |
4 |
14.8% |
Peninsula Connection |
3 |
11.1% |
Sustainability |
3 |
11.1% |
3 Waters General |
2 |
7.4% |
City Marketing |
1 |
3.7% |
Parks and Recreation |
1 |
3.7% |
Public Toilets |
1 |
3.7% |
Regulatory Services |
1 |
3.7% |
Otago Regional Council |
1 |
3.7% |
Māori Partnership |
1 |
3.7% |
Summary of submissions – Initial consultation period
26 A summary description of submissions received is outlined below. The summary excludes submissions discussed in other reports. Community Boards submissions are addressed in a specific section in this report.
Peninsula Connection
27 The Council received 76 submissions about the Peninsula Connection. All of them mentioned support for the completion of the unfunded section of the Peninsula Connection project. 16 submissions mentioned support for the (development of? the) boardwalk at Portobello. Three submissions requested a slipway for recreational boating to alleviate the pressure on Wellers Rock as a boating launch site. Two submissions mentioned speed limits concerns.
Cycleways
28 The Council received 76 submissions about cycleways. In some of the cases, submitters had more than one topic about cycleways. 66 submissions were in support of completing the tunnels trail. Three submissions related to the work needed to link a cycleway from Mosgiel to Outram, to Waihola to Milton, and three submissions related to bike and pedestrian crossings across roads.
Ara Toi
29 The Council received 56 submissions about arts and culture.
30 33 submissions supported the provision of additional operational funding for Te Whare o Rukutia, with 21 submissions using a template provided by the Dunedin Fringe Arts Trust, while four submissions also noted support for approaching an alternative organisation to manage the venue, and three submissions supported the Dunedin Fringe Arts Trust request to retain the hire fees charged for the Community Gallery. These submitters commented on the value of the space for a range of performing arts events and the positive experience of using the spaces. It was noted that Te Whare o Rukutia was especially valuable for hosting all-ages events.
31 Three submissions urged Council to commit to the provision of operational funding to support the implementation of the Ōtepoti Live Music Action Plan and two submissions asked Council for a decision to be made about the development of a mid-sized performing arts venue in 2024/2025.
Annual Plan General
32 The Council received 45 submissions with general comments about the Annual Plan. Eight submissions supported prioritising core infrastructure spending and five submissions supported a review of staffing levels including two related to researching the capabilities of Artificial Intelligence to carry out Council work. Two submissions endorsed further funding for green/play spaces and museums/libraries and galleries.
33 Six submissions related to the Annual Plan consultation process. Three submissions requested that public speaking time for hearings be reinstated to 10 minutes. One submission requested greater detail in consultation documents, one that hearings remain open, and one requested a renewed round of pre-consultation on the 9 -year plan aimed at minority population groups. One submission related to Mayor and Councillor behaviour toward oral submitters.
34 Five comments related to Grant funding. Four submissions requested suspension of all grant funding. One submission requested meaningful consultations before new grant-making policies and procedures are adopted.
35 Two submissions thanked staff and council for continued assistance. One submission related to the location and storage of DCC archives and one submission requested continued partnership opportunities with Presbyterian Support Otago.
Transport
36 The Council received 44 submissions about transport.
37 There were 19 submissions about general transport matters. Five submissions related to NZTA co-funded projects that submitters reasoned should be deferred. Five submissions related to various roads or footpaths needing improvement. Four submissions related to traffic management with two mentioning specifically South Dunedin and one mentioning pollution. One submission requested more options for commuters. Two submissions related to road work management, one submission related to speed signage placement and one asked for reduced speed limits in Peninsula villages.
38 There were 11 submissions about public transport. Eight submissions requested free buses, including three saying the DCC should be subsidising the Otago Regional Council for them. One submission related to bus stop infrastructure, one to bus services, and one to compliance of bus stops to recent regulations.
39 There were seven submissions about parking. Three submissions underlined the lack of parking around the city. Two submissions specifically supported more parking for the South Dunedin Library. One submission suggested taking berm space to create additional parking and another submitter asked that all parking in a particular suburb be converted to short term parking. One submission congratulated the DCC on the good working relationships with members of their interest group.
40 There were five submissions about moving around our city. One submission suggested a roundabout at the intersection of Barr Street and Kaikourai Valley Road and one respondent asked that the Central Business District (CDB) was made a better environment for people walking (including getting owners to clear their own vegetation). Two submitters supported the introduction of Mevo in Dunedin (on-demand car sharing company currently operating in Wellington, Auckland and Hamilton) and asked for investment in pedestrian improvements and bus/trams/trains and other mass transit systems and another asked that fancy projects were stopped in favour of practical things like more parking for students. One submission said Shaping Future Dunedin Transport and other projects that didn’t support cars should be abandoned.
Rates
41 The Council received 39 submissions about rates, mainly expressing concern about the 17.5% rates increase and the impact on low to fixed income homeowners. Submitters noted the need to keep rates in line with inflation and the Long-Term Plan Financial Strategy, using expenditure control to reduce the rates requirement. Five submissions acknowledged the need for the proposed rate increase.
Waste management
42 The Council received 33 submissions about waste management.
43 14 submissions related to waste and environmental solutions. Four submissions asked that Council should investigate other options instead of the relocation of the landfill to Smooth Hill. Four submissions questioned the need for new waste recovery and processing facilities at Green Island and objected to the associated increase in the targeted rate. One submission asked for a targeted rates increase for CBD properties to cover the costs of kerbside rubbish collections. One submission asked for collection of rubbish to be fortnightly or monthly, rather than weekly. One submission objected to any organic waste matter being taken away from local communities and areas. One submission asked for the new kerbside services to be cancelled and for black rubbish bags to be retained. One submission asked that Council make the North Dunedin area a liquor-free and glass-free zone. One submission described frequent dumping of green waste on the banks of the Silverstream and asked that Council consider an education programme and notices about the detrimental effects of this waste on the stream banks and the water quality.
44 The Council received 14 submissions about kerbside rubbish and recycling collection. Three submissions did not want the additional bins or the additional targeted rate. Two submissions noted that multiple wheelie bins could cause problems for some properties. Two submissions asked for half-sized red top kerbside bins for general rubbish to be made available, and one submission asked for glass containers for alcoholic beverages to be banned in the University area. One submission asked for the rubbish collection to be a user pays system, and that the service is introduced for a trial period of 3 to 6 months. One submission requested that the Council consider implementing an 'opt out' option for local waste minimisers, and one submission stated that the DCC should not be involved in rubbish and recycling collection. One submission asked that that Council include Gladstone Road South in rubbish and recycling kerbside collection. The remaining submissions supported the introduction of new kerbside services.
45 The Council received three submissions about waste reduction. One submission commented that there should be a targeted rate for rubbish collection in the CBD but commented that the recycling was covered. One submission commented that the cost of rubbish and recycling was too high and that low waste producers would be subsiding the high waste producers. One submission commented that the DCC should provide non-contestable grants to community groups to encourage waste reduction, rather than applicants having to apply annually from the community grants round which is capped at $5,000. The capped amount of contestable grants available is not enough to keep their particular project running.
City Development
46 The Council received 28 submissions about city development, growth and planning changes.
47 15 submissions related to the District Plan. Twelve largely duplicate submissions related to concerns about development in Broad Bay and some requesting special zoning for the Otago Peninsula. Two submissions related to multi-unit housing, asking for their development to be more tightly regulated. Two submissions called for greater identification of significant heritage buildings for protection. Two submissions were about the loss of productive farmland.
48 The Council received two submissions about the Central City Plan. One submission passed on thanks for the work on George Street, and the other submission asked that the large trees were not put back.
Parks and Recreation
49 The Council received 17 submissions relating to Parks and Recreation. Two submissions related to supporting the planting of native plants and the removal of pest tree species. Two submissions requested an increase in funding for Tomahawk-Smaills BeachCare. One submission requested signage for Truby King Reserve and the development of a carpark at the reserve. One submission related to parking at Back Beach and one requested that the Council stops using glysophate. One submission opposed the development of clubrooms on Sidey Park. One submission requested an extension of the Port Pool season, and one requested an extension of the St Clair Pool season.
50 Two submissions related to playgrounds with one bring supportive of ongoing playground renewals.
Property
51 The Council received 17 submissions about property. 10 submissions related to public toilets, six asked for more cost-effective options, one requested more frequent cleaning, one asked when Saint Leonard public toilet will be completed, one requested a new public toilet in Green Island Memorial Park. Two submissions called for some Council owned property to be sold and suggested Sammy’s, while one submission questioned the value for investment in the City’s buildings. One submission insisted on heritage building preservation. One submission praised the purchase of Forbury Park while one submission expressed satisfaction in relation to their occupation of a Council owned building.
3 Waters
52 The Council received 15 submissions about 3 Waters. Eight submissions commented on looking after 3 Waters infrastructure and services. Four submissions asked that central government Better Off Funding be ring-fenced for 3 Waters expenditure and that the Bath St, Mosgiel Pumpstations and Network and Port Chalmers Water Supply Main projects be deferred for 12 months. Three submissions queried why the DCC was using the Department of Internal Affairs Better Off funding for projects outside of 3 Waters, at a time when 3 Waters costs are increasing and suggested this funding is redirected. Two submissions expressed a desire to initiate the planning and implementation of 3 Waters servicing for outlying communities on the Otago Peninsula beyond Portobello. One comment supported the proposed continued spending on 3 Waters infrastructure. One comment suggested that Council sell off stormwater, drinking water and wastewater assets. One submission expressed views against the fluoridation of drinking water supplies and concern regarding nitrates in drinking water.
Economic Development
53 The Council received 13 submissions relating to economic development.
54 Six submissions were received about the Dunedin Railways Limited. All six submissions noted their support for the retention of the train service through the Taieri Gorge. Three submissions noted the service should run through to Middlemarch. Two submissions commented that a cycleway should also be considered where it can be incorporated into the existing train service or parallel to the corridor.
55 Four submissions related to tourism, topics included support for local steering committee in Strath-Taieri, improved marketing of the ‘Dunedin Heritage Festival’, ongoing support for maintaining Dunedin Gasworks, increased domestic marketing and protection of the Otago Peninsula eco-tourism and wildlife.
56 Two submissions related to economic development. Topics included prioritising and investing in infrastructure development, supporting businesses (commercial and land development, minimising disruption during projects, encouraging collaboration, prioritising local suppliers), attracting skilled labour, and reinstating international flights into the city.
57 One submission underlined the need to preserve and promote Dunedin’s special heritage character.
Sustainability
58 The Council received 10 submissions related to sustainability.
59 Two submissions related to the South Dunedin Future programme. One submission in support of the purchase of Forbury Park, and for the space to be considered for a mix of housing, recreation, and improved climate change resilience. One submitter queried whether South Dunedin flooding was still a priority for council in light of the recent focus on South Dunedin library and expressed concern around spending on consultants.
60 Five submissions related to climate change mitigation, specifically Dunedin city’s zero carbon 2030 target. Four submissions were in support, with one submission expressing areas of concern for the rural sector. Two submissions supported greater investment in cycling and walking infrastructure, to increase active modes of transport, improve accessibility and encourage low carbon recreation, with the Dunedin to Mosgiel Tunnels Trail identified as a priority. One submission urged council to ensure climate change adaptation and mitigation is considered and identified in all future budgets of Council. One submission outlined the difficulties for the rural sector to decarbonise, noting the lack of low emissions farm vehicle technology, the difficulties of meeting the 2030 biogenic methane emissions target, and the need for more work on how to balance the benefits of mitigating emissions through forestry sequestration with other values. This submitter also supported increased electric vehicle charging infrastructure in Middlemarch to support greater uptake of EVs.
61 Three submissions were received on responding to climate change generally. One submission commended the work DCC has done on the Zero Carbon 2030 plan and looked forward to greater Otago wide collaboration on climate change mitigation. One submission noted the need to mitigate climate change, and the need for council to continue to engage with disabled people on climate change, given disabled people are one of the most at risk groups from climate change impacts. One submission considered the economic arguments in favour of selling Aurora energy were outweighed by the need to retain local ownership in light of increasing small to large scale renewable energy generation, the need for prioritisation and grid repair, and robust investment at the municipal level both to mitigate climate change and respond to climate change risks over time.
62 One submission received about building work that fits with sustainable growth and reuse of buildings.
Libraries
63 The Council received 10 submissions relating to the South Dunedin Library and Community Complex. Five submissions asked that the funding for the South Dunedin Library and Community be spread out over multiple years to help reduce rate increase. Two submissions about ensuring the provision of space for community use. Two submissions about ensuring adequate parking is provided for the Library. Two submissions were supportive of the South Dunedin Library and Community Complex build and want the budget to be approved so it goes ahead. One submission asked that the libraries, in general, receive appropriate budget for adequate staffing levels and library materials.
Community Development
64 The Council received nine submissions relating to community development.
65 Six submissions related to funding. The majority of these submissions requested to continue supporting key services through grants and to increase funding allocated to Place Based Groups. One submission argued that all grant funding should be suspended for at least one year to ease the financial pressure on other areas. One submission encouraged the Council to lobby with Central Government Agencies to increase the support for social services.
66 Two submissions focussed on sports and the re-establishments of trusts and sports organisations, to enable more funding from central government.
67 One submission supported the continuation of funding services that help residents in hardship have warmer houses with efficient energy and access to subsidised power bills.
Debt
68 The Council received seven submissions on debt, all expressing concern with the current and proposed debt levels. Submitters requested Council to reduce current debt levels, some noting asset sales as a possible solution.
Civics
69 The Council received five submissions on civic matters. One submission related to the behaviour of elected officials in public forums, and the increase of the public forum speaking time from five-minutes to 10 minutes. One submission asked the DCC to focus on the basic needs of its people: clean air, water, food, shelter and energy to keep warm and to facilitate the manufacture of necessary local goods. The remaining submissions questioned Council’s directions.
Animal Services
70 The Council received five submissions about animal services with most comments about dog control. Four submissions had the same content and focussed on dog registration tags, dog poo bags, staffing, the pound, and dog parks.
Regulatory Services
71 The Council received four submissions about regulatory services. Two submissions commented on staff repartition and the use of contractors. One submission commented positively about the DCC undertaking its environmental health obligations well, review of the Smokefree Policy, a bylaw controlling begging, and staffing. One submission asked for a new no-begging Bylaw in the CDB area to be passed.
Community Board Submissions
Waikouaiti Coast Community Board submission
72 The Waikouaiti Coast Community Board (WCCB) submission requested an update on when upgrades to the Waikouaiti Water Treatment Plant would be completed, and to be kept informed of investigations regarding the wastewater disposal situation in the North Coast communities. The WCCB submission also called for ongoing support for the ‘One Coast’ and rural ‘Skip days’. The WCCB submission also noted frustration about delays with signage, car parking and toilet amenities for reserves. The WCCB submission also noted concerns about the lack of accessible facilities in the area and the need to make progress in presenting the northern extremity of the city in a better light.
73 The WCCB submission requested support for increasing pedestrian safety across the main road in Waikouaiti and to be kept informed regarding the ‘Speed Limit Review’. The WCCB submission suggested the implementation of ‘Park & Ride’ facilities at the northern and southern extremities of the city.
74 The WCCB submission provided additional comments around cycleways, inner city parking and noted issues with footpath and roading maintenance.
75 The WCCB was also concerned that some of the Coastal environments future maintenance and repair had been forgotten. The submission also highlighted the importance of responsive communities in Civil Defence emergencies. The WCCB asked to meet with the appropriate staff about the Future Development Strategy.
Mosgiel-Taieri Community Board submission
76 The Mosgiel-Taieri Community Board (MTCB) commented on transport. It requested advocacy to the New Zealand Transport Agency (NZTA) and the Regional Land Transport Committee (RLTC) for completion of the feasibility study for the bypass as well as park and ride facilities. The MTCB requested that the DCC continue its support (through funding, enabling works, and accessibility) of cycleways and walkways projects, namely: the two Tunnel Trails from Mosgiel to Outram and Green Island respectively; the Outram Loop Track; and the extension of the Otago Central Rail Trail (the Rail Trail).
77 The submission requested that the DCC considers a feasibility study into the establishment of a walking and cycleway, to be considered alongside an economic benefit study for the proposed Rail Trail extension. On the subject of Pedestrian and Road Safety, the MTCB requested attention from DCC staff and Councillors regarding safety concerns about proposed speed limit changes on the Taieri.
78 The MTCB notes significant community support for the reinstatement of international flights to and from Dunedin and asks that the DCC demonstrates confidence in this possibility.
79 The MTCB commented on their local parks and recreation facilities and supported the initial plan for the Memorial Park Destination Playground. They noted the great work done so far by the DCC’s Parks and Recreation team and requested that communications and consultation with the MTCB on this project continue until the final design stage. Regarding the redevelopment of Outram Glen, the submission requested that the DCC consults with the MTCB about final design, including security and access to the river beach.
80 The MTCB sought approval for the installation of a new Community Information Board in the Glasgow Street pocket park.
81 The MTCB reiterated that while growth on the Taieri means in-fill housing development, which the MTCB supports, this needs to be balanced with protection for heritage homes and buildings. It requested that the DCC look at what counterbalancing mechanisms can be used to protect Taieri’s heritage.
Saddle Hill Community Board submission
82 The Saddle Hill Community Board (SHCB) expressed safety concerns regarding the culvert at Ocean View; coastal erosion along the Brighton Coast (impacting on residential properties and roading network); and the intersection of Law Rd and SH 1 (not in Board area but of high use).
83 The SHCB also commented on the shared pathway construction, focusing on the need for footpaths on one side of all streets and on the Southern Scenic Route (the next stage being from Waldronville to Westwood/Ocean View.)
84 The SHCB is supporting the community in discussions surrounding the Brighton Pump Track.
West Harbour Community Board Submission
85 The West Harbour Community Board (WHCB) requested the provision of public toilets at St Leonards and temporary toilets at Pūrakaunui, Sawyers Bay and Aramoana. The WHCB also had several suggestions related to the upgrade of the main street of Port Chalmers including another public toilet, a disability park outside the pharmacy, bike stands, and historic information panels.
86 The WHCB requested parking improvements for Back Beach and Aramoana playground. Other comments related to the extension of the pool season at Port Chalmers pool; the continuation of weed and predator eradication, and native replanting; and noted subsidence in Wānaka Street, Ravensbourne.
87 The WHCB provided a list of roads for council attention: Macandrew Road, Blanket Bay Road, Upper Junction Road, Mt Cargill Road, Pūrakaunui Road, and Osborne Road.
88 The WHCB requested engagement around the closure of the West Harbour dam and an update on the status of the Rossville and Cedar Farm raw water reservoirs, particularly in light of the water restrictions in the Port Chalmers area over the 2023/24 summer/autumn period.
Strath Taieri Community Board submission
89 The Strath Taieri Community Board (STCB) requested that Council implement a work programme to address the ongoing risk of flooding in the area, and highlights the urgency associated with this work. The STCB requested that th Council investigates options for drinking water quality supplies in the Middlemarch, Hyde and Sutton township areas.
90 The STCB encouraged the Council to actively pursue options for the retention and operation of the Taieri Gorge train trip from Dunedin to Middlemarch, as well as further investigate a potentially complementary cycleway. The STCB urged the Council to gazette the Middlemarch Railway precinct through Heritage New Zealand as “an actively operating heritage railway precinct” with management responsibility retained within the appropriate sector of Council, and day-to-day oversight vested in the Strath Taieri Community Board. They proposed that the precinct could be used as a community facility for various groups.
91 The STCB requested input and guidance from Council to support a locally driven based steering committee focused on supporting smaller tourism-based businesses in and around Middlemarch. They also asked for support with the integration of signage into the beautification project of the Middlemarch township. The STCB would also like an opportunity to discuss the future of Foulden Maar.
92 The STCB also expressed support for recycling opportunities and encouraged the Council to set-up additional collection options (Hindon Hall, SH87 and George King Memorial Drive) as well as including an e-vehicle charging base. They support the development of high-speed internet within their wider community and noted that their Community Hall will need significant renovations or replacement in the future.
93 The STCB underlines its opposition to wholesale farm conversion to achieve emissions reductions as impacts from that approach will impact on food production while will have social consequences. The STCB encourages further development in the area of carbon sequestration through both riparian and other planting of long-lived native plant species as a viable and effective tool to reduce carbon impacts.
Otago Peninsula Community Board submission
94 The Otago Peninsula Community Board (OPCB) raised issues related to road works that need urgent attention: Ōtākou Bus Stop (Ellison’s Corner) to the Ōtākou Fisheries corner, Portobello past Portobello School to bus turnaround, inland section of road ending at Ōtākou bus stop and the Portobello Boardwalk completion.
95 The OPCB requested action on developing a plan forthe site of the former Tomahawk School, which is currently owned by the DCC for over a decade.
Summary of submissions – Additional week of consultation
Ara Toi
96 The council received five further submissions relating to arts and culture. Two supported the Dunedin Fringe Arts Trust entity. One submission supported additional funding for the Dunedin Public Library. One submission stated that noise control in the inner city is not fit for purpose. One submission noted the urgent need for a new performing arts and music venues.
Annual Plan General
97 The Council received five further submissions about general matters related to the Annual Plan. One submission noted the absence of youth as a factor in the Annual Plan. One comment complained about a lack of transparency around finances with respect to the stadium and DCHL and that there are signs of systemic problems within the DCC. One submission stated that money should not be spent without thorough consultation through appropriate channels. One submission supported various areas of work carried on by the DCC: George Street upgrade, Peninsula shared pathway, new kerbside collection system, Tunnel Trails, Forbury Park purchase. One submission noted that the second consultation period was brief.
Cycleways
98 The Council received four further submissions about cycleways. One submission highlighted the lack of safe and secure cycle storage areas in the CBD. One submission requested more cycling routes through and around the city, and prioritised the Albany St and the Tunnels Trail cycle ways, while one submission thought high priority should be given to the development of the Tunnels Trail. One submission questioned the emissions calculations, science, and data analysis of cycleways.
Transport
99 The Council received four further submissions about transport. One submission was concerned that the Council does not spend enough on road safety measures. One submission was in favour of cycleways and the Tunnel Trails, while another was concerned that cycleways generated emissions and questioned the evidence to prove that they decrease emissions. One submission was related to public transport and asked that the Council continue investing in roading changes to support public and active transport, as well as work with the Otago Regional Council to improve the bus hub.
Peninsula Connection
100 The Council received three further submissions about the Peninsula Connection, focused on roads. One submission saw the value in extending the shared path past Portobello. One asked for the Portobello/Harington Point Road Safety Improvement Project to be completed as soon as possible. One submission suggested that, before the Council made any decisions, it obtained an up-to-date estimate of the cost of the work in each of the three sections: Portobello School cutting; Desert Road and Ōtakou bus stop to Fisheries Corner.
Sustainability
101 The council received three further submissions related to sustainability. Two submissions supported the Net Zero Carbon 2030 target. One submission noted that the climate emergency was not compatible with the return of international flights to Dunedin and stated that rail travel to Mosgiel should be reintroduced. The Council received one further submission related to responding to Climate Change, arguing that Dunedin’s stance is paradoxical when viewed alongside the emissions generated by visitors to the city.
Rates
102 The Council received three further submissions about rates. One submission noted that rates increase is inevitable, while another submission opposed it. The third submission noted that all councils in New Zealand are needing to raise rates by significant amounts, but it’s necessary to do so to keep Dunedin a city people want to live in, work in, and visit.
3 Waters
103 The Council received one further submission expressing concerns about repairs, maintenance, and upkeep of the Ross Creek infrastructure.
City Marketing
104 The Council received one further submission giving positive feedback related to the upgrade of George Street.
Parks and Recreation
105 The Council received one further submission about Parks and Recreation, which wanted to congratulate the DCC on the staff who maintain Chingford Park. The submission was also concerned about the ability for park contractors to do their jobs fully amongst cost saving measures.
Public Toilets
106 The Council received one further submission on Public Toilets, requesting a permanent public toilet on the corner of Moana Street & Mole Road, Aramoana.
Regulatory Services
107 The Council received one further submission on regulatory services, stating that current noise control processes were not suitable.
Otago Regional Council
108 The Council received one further submission related to flooding concerns, which was also addressed to the Otago Regional Council. It raised concerns to the DCC and Otago Regional Council about their current infrastructure capability to resist flooding at Lindsay Creek.
Māori Partnership
109 The Council received one further submission about working with mana whenua which noted the absence of youth and the city’s Māori community in the Annual Plan. It sought a significantly more active commitment to Māori communities at a strategic and government level, noting that the 10-year plan only acknowledges participation, not partnership under Te Tiriti.
OPTIONS
110 No options are provided as this is a summary of community submissions from the draft Annual Plan engagement process.
NEXT STEPS
111 During deliberations the Council will consider the community’s feedback on the draft Annual Plan 2024/25.
112 As part of the development of the final Annual Plan 2024/25, budget updates may need to be made following any decisions made by the Council during the deliberations process.
113 Staff have attempted to capture in summary the feedback from the community. Any requests that have been asked for funding or improved amenities have been summarised in the Requests for Funding and Amenities Reports. Any comments related to Community Housing, the Hockey turf at Logan Park and Aurora Energy Limited proposal have been also covered in separate reports.
Signatories
Author: |
Alix de Blic - Senior Policy Analyst |
Authoriser: |
Gina Hu'akau - Corporate Policy Manager Nicola Morand - Manahautū (General Manager Māori Partnerships and Policy) |
|
Title |
Page |
A |
Annual Plan 2024/25 Consultation Document |
186 |
B |
Annual Plan 2024/25 Consultation Website traffic |
199 |
C |
Annual Plan 2024/ Consultation Social media comments |
201 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government The Annual Plan 2024/2025 enables democratic local decision making and action by, and on behalf of communities; and promotes the social, cultural, environmental and economic wellbeing of Dunedin communities now, and in the future. |
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Fit with strategic framework
The Annual Plan 2024/25 contributes to all of the objectives and priorities of the strategic framework as it describes the Council’s activities; the community outcomes; and provides for decision making and coordination of the Council’s resources, as well as a basis for community accountability. |
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Māori Impact Statement The Annual Plan 2024/25 provides a mechanism for Māori to contribute to local decision-making. Data on ethnicity is collected as part of the consultation process to report on Māori participation. The Council’s engagement with Mana Whenua and Mātāwaka is an ongoing and continuous process. No significant changes to the 10 year plan that impact Māori were made in the draft 2024-25 Annual Plan. |
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Sustainability The summary of community feedback includes the views of the community across a number of sustainability focus areas. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy Submissions on budget or options are included in topic specific reports. This report provides the summary of community responses for non-budget or option specific reports. |
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Financial considerations There are no financial implications. |
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Significance This report is of low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external Community responses on the draft Annual Plan 2024/25 have been summarised in this report. |
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Engagement - internal Staff and managers from across the Council have been involved in the discussion of community feedback. |
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Risks: Legal / Health and Safety etc. There are no identified risks. |
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Conflict of Interest There is no conflict of interest. |
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Community Boards The summary of submissions from community boards is included in this report. |
Council 28 May 2024 |
Fees and Charges for 2024/25
Department: Civic
EXECUTIVE SUMMARY
1 The schedule of fees and charges for the 2024/25 financial year is presented to the Council for adoption. The schedule of fees and charges are presented at Attachments A – K.
2 Fees and charges are presented for approval in advance of the final Annual Plan adoption on 25 June 2024, to allow sufficient time to complete the work needed to ensure the schedules are ready to take effect from 1 July 2024.
That the Council:
a) Approves the 2024/25 Fees and Charges Schedules
BACKGROUND
3 Draft schedules of fees and charges for Council activities were approved at the Council meeting held on 12 March 2024. These fees and charges were made available to the public on the Council website as part of Council’s engagement on the draft Annual Plan.
DISCUSSION
4 The schedule of fees and charges are presented at Attachments A – K.
5 The final deliberations and decision-making processes undertaken at this meeting confirm the revenue budgets that these fees and charges pertain to. If a change to a fee and associated revenue budget is approved at this meeting the fee concerned would not be adopted with the rest of the schedule. The revised fee would instead be adopted at the Council meeting to adopt the Annual Plan on 25 June 2024.
Summary of engagement feedback
6 Feedback from the community on DCC Community housing fees and charges are discussed in a separate report. Excluding community housing, five submissions were received about fees and charges.
7 One submission was concerned about the proposed increases in pool charges and how these would impact low-income users. It recommended increasing pool entry in line with the rate of inflation.
8 Two submissions noted the increase in fees for recreational facilities and submitted that Council consider youth in Dunedin, and how this may deter community members from options for physical activity.
9 One submission supported free entry to Toitū and supported the 2% increase for Archives services.
10 One submission commented on fees and charges relating to animal services and dogs.
Changes made since approval of fees and charges in March 2024
11 Minor changes have been made to the schedules following the approval given in March 2024. These include correction of some fees as shown in the table below.
Fee approved in March 2024 |
Amendment |
Building services · MBIE Building Levy - Projects at and over $20,444 ($1.75 per $1,000 of building work) |
The value of projects attracting this MBIE Building Levy has increased. MBIE Building Levy - Projects at and over $65,000 ($1.75 per $1,000 of building work) |
Building Services · Producer Statement Authors Registration fee (includes 3-year renewal fee) - $150 · Producer Statement Authors renewal fee (3 Years) - $150 |
Both fees were incorrectly excluded from the draft scheduled of fees and charges presented in March 2024. The fees are unchanged from 2023/24. |
Building Services - Code of Compliance · Residential new building (multi-level) - $450 |
This fee was incorrectly excluded from the draft scheduled of fees and charges presented in March 2024. |
Building Services - Code of Compliance · Commercial Marquee - $117.50 |
This fee was incorrectly excluded from the draft scheduled of fees and charges presented in March 2024. |
Finance Credit card surcharge: up to 2% of the transaction value |
Correction of credit card surcharge to 1% of the transaction value |
Aquatics Group Booking Rates – Schools, Child Entry per Head: listed as $1.60 |
A correction of the fee, this should have been $1.70 (consistent with the Group Booking Rates for birthday parties and other group bookings) |
12 Minor wording changes to provide clarity and improve accuracy have also been made to the descriptions of some fees and charges. Duplicate fees have been removed.
OPTIONS
13 There are no options.
NEXT STEPS
14 Staff will be advised that fees and charges have been formally approved by Council.
15 The complete schedule of fees and charges will be updated on the Council’s website.
Signatories
Author: |
Sharon Bodeker - Special Projects Manager |
Authoriser: |
Carolyn Allan - Chief Financial Officer |
|
Title |
Page |
⇩a |
Community and Planning - Fees and Charges |
228 |
⇩b |
Economic Development - Fees and Charges |
231 |
⇩c |
Galleries, libraries and museums - Fees and Charges |
232 |
⇩d |
Governance and Support Services - Fees and Charges |
235 |
⇩e |
Property - Fees and Charges |
236 |
⇩f |
Regulatory Services - Fees and Charges |
237 |
⇩g |
Building Services Schedule B - Fees and Charges |
245 |
⇩h |
Reserves and Recreational Facilities - Fees and Charges |
248 |
⇩i |
Roading and Footpaths - Fees and Charges |
254 |
⇩j |
Waste Management - Fees and Charges |
255 |
⇩k |
3 Waters - Fees and Charges |
257 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities, and promotes the social, economic, environmental and cultural well-being of communities in the present and for the future. |
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Fit with strategic framework
The Activity Groups contribute to the delivery of all of the objectives and priorities of the strategic framework. The adoption of fees and charges is a mechanism for funding this work. |
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Māori Impact Statement The Annual Plan 2024/25 provides a mechanism for Māori to contribute to local decision-making. The Council’s engagement with Mana Whenua and Mātāwaka is an ongoing and continuous process. |
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Sustainability Sustainability is an underlying principle of the DCC’s strategic framework and is outlined in the 10 year plan 2021-31. Activities in the 10 year plan 2021-31 and Annual Plan, supports the DCC to embed the principles across DCC work. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy The fees and charges are set in line with the Revenue and Financing Policy in the 10 year plan. |
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Financial considerations Fees and charges contribute to the revenue budgets for the Council’s activities. |
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Significance The proposed changes to the fees and charges schedule are considered to be low, in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external The fees and charges were included on Council’s website as part of the engagement process on the Annual Plan. |
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Engagement - internal Staff across all group activity areas of Council were involved in the development of fees and charges. |
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Risks: Legal / Health and Safety etc. There are no identified risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards Fees and charges may be of interest to Community Boards. |
Council 28 May 2024 |
Completion of Annual Plan 2024/25 Deliberations and Decision Making
Department: Civic
EXECUTIVE SUMMARY
1 This report contains the recommendations to be taken at the completion of Council consideration of feedback and final decision-making on the budgets for the Annual Plan 2024/25.
2 The recommendations allow the decisions and budget changes made during the deliberations meeting to be incorporated into the Annual Plan 2024/25, prior to adoption by the Council on 25 June 2024.
That the Council:
a) Approves staff comments for feedback topics as shown in the consultation database (or as amended during Annual Plan decision-making) for the purposes of:
i) providing feedback on Annual Plan engagement and decision-making to the community;
ii) inclusion in the Annual Plan 2024/25 as appropriate; and
iii) further follow-up or action by staff, if required.
b) Approves the changes to draft 2024/25 budgets resolved at this meeting for inclusion in the Annual Plan 2024/25, for adoption by the Council on 25 June 2024.
NEXT STEPS
3 The Annual Plan document will be prepared and presented to the 25 June 2024 Council meeting for adoption.
Signatories
Author: |
Sharon Bodeker - Special Projects Manager |
Authoriser: |
Sandy Graham - Chief Executive Officer |
There are no attachments for this report.
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities, and promotes the social, economic, environmental and cultural well-being of communities in the present and for the future.
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Fit with strategic framework
The Annual Plan is year four of the 10 year plan 2021-31. The 10 year plan contributes to all of the objectives and priorities of the strategic framework as it describes the Council’s activities, the community outcomes, and provides a long term focus for decision making and coordination of the Council’s resources, as well as a basis for community accountability. |
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Māori Impact Statement The Annual Plan 2024/25 provides a mechanism for Māori to contribute to local decision-making. The Council’s engagement with Mana Whenua and Mātāwaka is an ongoing and continuous process. |
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Sustainability The Annual Plan has considered various aspects of the Council’s approach to sustainability. Major issues and implications for sustainability are discussed in the Infrastructure Strategy and financial resilience is discussed in the Financial Strategy. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy This report provides for the completion of development of the Annual Plan 2024/25. |
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Financial considerations This report provides for the completion of budgets for the Annual Plan 2024/25. |
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Significance This report informs annual plan deliberations following an engagement process with the community. |
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Engagement – external The content of the Annual Plan is of interest to the community and this report provides for completion of the process and feedback on final decision-making to the community. |
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Engagement - internal Staff and managers from across the Council have been involved in the development of draft budgets, options reports, and update reports for the Annual Plan. |
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Risks: Legal / Health and Safety etc. Any specific risks in the development of the Annual Plan were considered in the relevant supporting documents. The significant forecasting assumptions highlight these in detail and the assumptions have driven the content of the 10 year plan. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards The Community Boards have participated in the consultation process, and all have submitted on the plan. |