Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Wednesday 26 February 2025, commencing at 10:29 am

 

 

PRESENT

 

Mayor

Mayor Jules Radich

 

Deputy Mayor

Cr Cherry Lucas

 

 

Members

Cr Bill Acklin

Cr Sophie Barker

 

Cr Christine Garey

Cr Kevin Gilbert

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mandy Mayhem

Cr Jim O’Malley

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Brent Weatherall

Cr Andrew Whiley (via zoom audio visual link)

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Jeanette Wikaira (General Manager  Arts, Culture and Recreation), Carolyn Allan (Chief Financial Officer), Scott MacLean (General Manager Climate and City Growth), David Ward (General Manager 3 Waters and Transition), Nicola Morand (Manahautū - General Manager Policy and Partnerships), Paul Henderson (Acting General Manager Customer & Regulatory) John McAndrew (Group Manager 3 Waters), Hayden McAuliffe (Financial Services Manager), Mike Cartwright (Acting General Manager Corporate Services), Karilyn Canton (Chief In-House Legal Counsel), Nadia McKenzie (In-House Legal Counsel), Scott Campbell (Policy Team Leader), Nadia Wesley Smith (Corporate Policy Manager), Dr Rula Talahma (Senior Policy Analyst), Heath Ellis (Acting Group Manager Parks and Recreation), Owen Graham (Senior Leasing and Land Advisor), Anna Nilsen (Group Manager Property), Paula Dickel (Strategic Property Advisor),  Adrian Christie (Consultant, Deloitte)

 

Governance Support Officer                  Lynne Adamson

 

 

1          Opening

   Venerable Lhagon Rinpoche and Geshe Losang Gyatso of the Dhargyey Buddhist Centre opened           the meeting with a prayer.

2          Public Forum

South Dunedin Stormwater Justice

Julian Doorey spoke to his pre-circulated information on South Dunedin Stormwater Justice.

 

Mr Doorey responded to questions.

 

3          Apologies

 

There were apologies from Cr David Benson-Pope for absence; Cr Andrew Whiley for lateness and Cr Kevin Gilbert for early departure.

 

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

a)       Accepts the apologies from Cr David Benson-Pope for absence; Cr Andrew Whiley for lateness and Cr Kevin Gilbert for early departure.

Motion carried (CNL/2025/058)

 

4          Confirmation of agenda

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

 

That the Council:

 

Confirms the agenda with the following alterations:

 

That Items Supplementary 2 – Submission on the Local Government (Water Services) Bill; Item Supplementary 3 – Local Water Done Well – Decision on Water Models for Consultation and Item Supplementary 4 – Memorandum of Understanding with Christchurch City Council – Potential for Shared Services be taken before Item 14 – Approval to Grant Easement to Convey Water over part of St Leonards Reserve, St Leonards, Dunedin.

 

Motion carried (CNL/2025/059)

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

 

a)         Notes the Elected Members' Interest Register; and

b)        Confirms the proposed management plan for Elected Members' Interests.

c)         Notes the proposed management plan for the Executive Leadership Team’s Interests.

Motion carried (CNL/2025/060)

 

6          Confirmation of Minutes

6.1       Ordinary Council meeting - 11 February 2025

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

 

a)              Confirms the public part of the minutes of the Ordinary Council meeting held on 11 February 2025 as a correct record.

Motion carried (CNL/2025/061)

 

6.2       Ordinary Council meeting - 28 January 2025

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

 

a)              Confirms the public part of the minutes of the Ordinary Council meeting held on 28 January 2025 as a correct record.

Motion carried (CNL/2025/062)

  

Reports

7          Actions From Resolutions of Council Meetings

 

A report from Civic provided an update on progress of the implementation of resolutions made at Council meetings. 

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

 

That the Council:

 

 

a)              Notes the open and completed Actions from resolutions of Council meetings.

Motion carried (CNL/2025/063)

 

8          Forward Work Programme for Council - February 2025

 

A report from Civic provided the updated forward work programme for the 2025 year.

 

The Chief Executive Officer (Sandy Graham) responded to questions.

 

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

 

a)     Notes the updated Council forward work programme.

Motion carried (CNL/2025/064)

 

9          9 Year Plan 2025-2034 Community Consultation

 

A report from Corporate Policy provided an outline of the proposed approach to consult with the community on the draft 9 Year Plan 2025-2034. It proposed methods to seek feedback and sought confirmation of the objectives of the consultation.

 

The Manahautū (General Manager Policy and Partnerships)(Nicola Morand) and Corporate Policy Manager – Acting (Nadia Wesley-Smith) spoke to the report and responded to questions.

 

Cr Andrew Whiley entered the meeting via zoom audio visual link at 11.07 am.

 

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

 

That the Council:

 

a)         Approves the proposed plan for community consultation on the Draft 9 Year Plan 2025-2034, including the measures for success. 

Motion carried (CNL/2025/065)

 

10        Financial Report - Period ended 31 December 2024

 

A report from Finance provided the financial results for the period ended 31 December 2024 and the financial position as at that date.

The Chief Financial Officer (Carolyn Allan) and Financial Services Manager (Hayden McAuliffe) spoke to the report and responded to questions.

Cr Carmen Houlahan left the meeting at 11.13 am and returned at 11.16 am.

 

 

Moved (Cr Lee Vandervis/Cr Cherry Lucas):

That the Council:

 

a)               Notes the Financial Performance for the period ended 31 December 2024 and the Financial Position as at that date.

Motion carried (CNL/2025/066)

 

11        Election 2025 - Order of Candidate Names for Voting Document

 

A report from Civic outlined the three options available for ordering candidate names on voting documents and noted that in the past three elections, Council had used the random order.

The report sought approval from Council for the use of random order for ordering candidate names on voting papers for the 2025 election and any by-elections. 

 

The General Manager, Climate and City Growth (Scott MacLean) spoke to the report and responded to questions.

 

 

Moved (Cr Christine Garey/Cr Kevin Gilbert):

 

That the Council:

 

a)         Approves the continued use of random order for candidates’ names for the voting papers. 

Motion carried (CNL/2025/067)

 

12        Sustainability Update Report

 

A report from Corporate Policy summarised the work to date on the development of a Sustainability Framework for the Dunedin City Council based on the United Nations Sustainable Development Goals and sought a decision on the next steps.

 

The Manahautū (General Manager Policy and Partnerships)  (Nicola Morand), Corporate Policy Manager – Acting (Nadia Wesley-Smith) and Dr Rula Talahma (Senior Policy Analyst) spoke to the report and responded to questions.

 

 

Moved (Cr Sophie Barker/Cr Mandy Mayhem):

That the Council:

 

a)              Notes the progress made so far in developing the SDG-based Sustainability Framework for the DCC, as summarised in this report.

b)             Progresses the development of the SDG based Sustainability Framework for the DCC based on the current analysis and alignment.

Division

The Council voted by division

 

For:                 Crs Bill Acklin, Sophie Barker, Kevin Gilbert, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (9).

Against:         Crs Christine Garey, Carmen Houlahan, Marie Laufiso, Lee Vandervis and Steve Walker (5).

Abstained:   Nil

 

The division was declared CARRIED by 9 votes to 5

 

Motion carried (CNL/2025/068)

 

 

 

13        Strategic Refresh Advisory Panel - Update Report

 

A report from Corporate Policy provided an update on activity undertaken on the Strategic Refresh Project.

 

The Manahautū (General Manager Policy and Partnerships) Nicola Morand and Corporate Policy Manager – Acting (Nadia Wesley-Smith) spoke to the report and responded to questions.

 

 

Moved (Cr Cherry Lucas/Cr Kevin Gilbert):

That the Council:

 

a)         Notes the content of this report. 

b)        Notes the next steps included in this report.

Motion carried (CNL/2025/069) with Cr Lee Vandervis recording his vote against

 

 

14        Approval to Grant Easement to Convey Water over part of St Leonards Reserve, St Leonards, Dunedin

 

A report from Parks and Recreation recommended that Council grant an easement over part of the St Leonards Reserve for installation of a new mains water pipeline and related infrastructure within the reserve. This project was part of the major upgrade to drinking water supplies as part of the Port Chalmers Water Supply project, as noted in Council’s Long-Term Plan.

 

The General Manager Arts, Culture and Recreation (Jeanette Wikaira), Acting Group Manager Parks and Recreation (Heath Ellis) and Senior Leasing and Land Advisor (Owen Graham) spoke to the report and responded to questions.

 

 

Moved (Cr Lee Vandervis/Cr Jim O'Malley):

That the Council:

 

That Council:

 

a)     Acting in its capacity as the administering body of the St Leonards Reserve pursuant to the Reserves Act 1977:

i)          Grants an easement to convey water over part of the St Leonards Reserve at 69 St Leonards Drive, St Leonards, Dunedin, subject to the conditions outlined in this report.

ii)         Approves waiving the annual rental for use of the St Leonards Reserve.

iii)        Decides that the criteria for exemption from public notification has been met.

b)     Acting under delegation from the Minister of Conservation dated 12 June 2013, and pursuant to section 48 of the Reserves Act 1977, consents to the grant of an easement to convey water over part of the St Leonards Reserve at 69 St Leonards Drive, St Leonards, Dunedin, subject to the conditions outlined in this report.

Motion carried (CNL/2025/070)

 

Moved (Mayor Jules Radich/Cr Steve Walker

 

That the Council:

 

             Adjourns the meeting to reconvene at 12.45 pm.

 

             Motion carried

 

The meeting adjourned at 12.10 pm and Cr Kevin Gilbert left the meeting.

The meeting reconvened at 12.48 pm.

Cr Lee Vandervis entered the meeting at 12.50 pm.

 

The Mayor advised that Items 15 – Resolution to Stop Part of Sligo Terrace, Dunedin and 16 Resolution to Stop Part of Hatfield Street, Dunedin would be taken before Item S2 Submission on the Local Government (Water Services) Bill

 

15        Resolution to Stop Part of Sligo Terrace, Dunedin

 

A report from Property recommended concluding the road stopping process for 46m2 of land at City Rise,  Dunedin, as the public notification process had been completed and no objections were received.

 

The Chief In-House Legal Counsel (Karilyn Canton), Group Manager Property (Anna Nilsen) and Strategic Property Advisor (Paula Dickel) spoke to the report and responded to questions.

 

 

Moved (Cr Christine Garey/Cr Jim O'Malley):

That the Council:

 

a)         Resolves that under Section 342 of the Local Government Act 1974 the portion of unformed road described as Section 1 SO 551865 was stopped.

b)        Notes that no objections were submitted during the notice period.

c)         Authorises a public notice declare that the road is stopped.

Motion carried (CNL/2025/071)

 

 

16        Resolution to Stop Part of Hatfield Street, Dunedin

 

A report from Property recommended concluding the road stopping process for 191m2 of land at Opoho, Dunedin, as the public notification process has been completed and no objections were received.

 

The Chief In-House Legal Counsel (Karilyn Canton), Group Manager Property (Anna Nilsen) and Strategic Property Advisor (Paula Dickel) spoke to the report and responded to questions.

 

 

Moved (Cr Lee Vandervis/Cr Bill Acklin):

That the Council:

 

a)         Resolves that under Section 342 of the Local Government Act 1974 the portion of unformed road described as Section 1 SO 601279 was stopped.

b)        Notes that no objections were submitted during the notice period.

c)         Authorises a public notice declaring that the road is stopped.

Motion carried (CNL/2025/072)

 

 

S2        Submission on the Local Government (Water Services) Bill

 

A report from 3 Waters and Legal Services sought approval of a draft submission to Parliament’s Finance and Expenditure Select Committee on the Local Government (Water Services) Bill.

 

The Chief In-House Legal Counsel (Karilyn Canton), General Manager, 3 Waters and Transition (David Ward) and In-House Legal Counsel (Nadia McKenzie) and Regulation and Policy Team Leader (Scott Campbell)

 

Cr Carmen Houlahan entered the meeting at 12.56 pm.

 

 

Moved (Cr Jim O'Malley/Cr Lee Vandervis):

That the Council:

 

a)         Approves the DCC submission to Parliament’s Finance and Expenditure Committee on the Bill.

b)        Authorises the Mayor and/or his delegate to speak to the submission.

c)         Authorises the Chief Executive to make any minor editorial changes if needed.

Motion carried (CNL/2025/073)

 

 

S3        Local Water Done Well - Decision on water models for consultation

 

A report from Legal Services, Finance and 3 Waters provided information and analysis to enable Council to make decisions on consultation of its preferred water services delivery model and what other decisions it would consult on.

 

 

The Chief Executive Officer (Sandy Graham), General Manager, 3 Waters and Transition (David Ward), Chief In-House Legal Counsel (Karilyn Canton), In-House Legal Counsel (Nadia McKenzie) and  Chief Financial Officer (Carolyn Allan) spoke to the report and responded to questions.

 

 

Moved (Mayor Jules Radich/Cr Jim O'Malley):

That the Council:

a)              Decides to consult on the following two options under the Local Government              (Water Services Preliminary Arrangements) Act 2024:

i)               In-House delivery of 3 Waters (the In-House Option); and

ii)             An asset owning CCO for 3 Waters, with Council as the sole shareholder (the CCO Option).

b)             Determines that its Preferred Option for consultation was the In-House Option.

c)              Notes that there would be a report to Council on 18 March 2024 asking Council to              consider the water options consultation document.

Motion carried (CNL/2025/074)

 

Cr Andrew Whiley left the meeting at 2.42 pm.

 

S4        Memorandum of Understanding with Christchurch City Council - potential for shared services

 

A report from Legal Services provided information regarding a proposed process with the Christchurch City Council (CCC) to investigate whether there were opportunities for certain shared water services between the Dunedin City Council and CCC.

 

 

The Chief Executive Officer (Sandy Graham) and Chief In-House Legal Counsel (Karilyn Canton) spoke to the report and responded to questions.

 

 

Moved (Mayor Jules Radich/Cr Jim O'Malley):

That the Council:

a)       Approves the Memorandum of Understanding between Dunedin City Council and Christchurch City Council.

b)      Notes that the Council’s consultation document under the Local Government (Water Services Preliminary Arrangements) Act 2024 would record that Dunedin City Council and Christchurch City Council were working together to investigate whether there were opportunities for certain shared water services.

c)       Delegates to the Council’s Chief Executive Officer the authority to finalise and sign the Memorandum of Understanding on behalf of Council.

Motion carried (CNL/2025/075)

 

 

 

17        Proposed Event Road Closures

 

A report from Transport sought approval for temporary road closure applications for the 2025 Otago Rally event.

 

The General Manager, Climate and City Growth (Scott MacLean) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.

 

 

Moved (Cr Lee Vandervis/Cr Bill Acklin):

That the Council:

 

a)         Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974 (LGA 1974)):

i)     2025 Otago Rally

Ceremonial Rally start

Friday, 4 April 2025

12.00pm to 8.00pm

·      Octagon Central Carriageway, between George Street and Princes Street

3.00pm to 8.00pm

·      The Lower Octagon, from George Street to Princes Street

·      Lower Stuart Street, from the Octagon to Lower Moray Place

·      Access will be maintained on Bath Street

 

 

 

SS 3 and SS 6 Bald Hill

Saturday, 5 April 2025

9.15am to 4.30pm

·      Bald Hill Road from, Moonlight Road to Hummock Runs Road

·      Moonlight Road, from DCC/WDC boundary to Bald Hill Road

 

Special Stage 4 Longdale

Saturday, 5 April 2025

9.30am to 3.00pm

·      Longdale Road, from Four Mile Road to DCC/WDC boundary

·      Four Mile Road, from Hyde-Macraes Road to Longdale Road

 

Special Stage 5 Hartfield South

Saturday, 5 April 2025

10.00am to 3.00pm

·      Hartfield Road, from Moonlight Road to Hyde-Macraes Road

 

Special Stage 7 Nenthorn

Saturday, 5 April 2025

12.00noon to 5.30pm

·      Ramrock Road, from Waitaki District Council/DCC boundary to Mt Watkin Road

 

Special Stage 8 Super Stage

Saturday, 5 April 2025

9.00am to 9.00pm

·      Sturdee Street, from Wickliffe Street to Halsey Street

·      Halsey Street, from Sturdee Street to Ward Street

·      Ward Street, from Halsey Street to Wickliffe Street

·      Wickliffe Street, from Ward Street to Jutland Street

·      Jutland Street, from Wickliffe Street to Akaroa Street

·      Ward Street overbridge, from Anzac Avenue to Ward Street

 

Service Park

Saturday, 5 April 2025

2.00pm to 7.00pm

·      Jutland Street, from Akaroa Street to Devon Street

 

Special Stage 13 Waipori Gorge

Sunday, 6 April 2025

11.00am to 4.00pm

·      Waipori Gorge Road, from Central Otago District Council/DCC boundary to Koefords Road

 

Special Stage 15 Kuri Bush

Sunday, 6 April 2025

1.00pm to 6.00pm

·      Otokia-Kuri Bush Road East, from Brighton-Taieri Mouth Road to Big Stone Road

·      Big Stone Road, from Otokia-Kuri Bush Road to Rapid 141 Big Stone Road

 

Rally finish

Sunday, 6 April 2025

1.00pm to 6.00pm

·      Brighton Domain

 

 

Motion carried (CNL/2025/076)

        

 

Resolution to Exclude the Public

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

 

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 28 January 2025 - Public Excluded

s48(1)(d)

Check to make report confidential.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

.

 

C2  Ordinary Council meeting - 11 February 2025 - Public Excluded

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

 

 

.

 

C3  Confidential Council Actions from Resolutions at Council Meetings

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4  Confidential Council Forward Work Programme - February 2025

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C5  Dunedin SH improvements

s48(1)(d)

Check to make report confidential.

s48(1)(d)

The exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation.

(d)
that the exclusion of the public from the whole or the relevant part of the proceedings of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation in any proceedings to which this paragraph applies.

C6  Regional Deals Proposal

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item; and

That Anja McAlevey, Senior Transport Planner and Chad Barker, Regional System Design Advisor – Central and Lower South be permitted to remain in the meeting because of their knowledge to Item C5 – Dunedin SH improvements.

 

 

The meeting adjourned and moved into confidential at 2.52 pm and concluded at 3.58 pm.

 

 

 

 

 

..............................................

MAYOR