Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Monday 30 June 2025, commencing at 9:00 am

 

PRESENT

 

Mayor

Mayor Jules Radich

 

Deputy Mayor

Cr Cherry Lucas

 

 

Members

Cr Bill Acklin

Cr Sophie Barker via zoom audio visual link

 

Cr Christine Garey

Cr Kevin Gilbert via zoom audio visual link

 

Cr Carmen Houlahan

Cr Mandy Mayhem

 

Cr Jim O’Malley

Cr Lee Vandervis

 

Cr Steve Walker via zoom audio visual link

Cr Brent Weatherall

 

Cr Andrew Whiley via zoom audio visual link initially

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Robert West (General Manager Corporate Services), Carolyn Allan (Chief Financial Officer), Scott MacLean (General Manager Climate and City Growth), David Ward (General Manager 3 Waters and Transition), Paul Henderson (Acting General Manager Customer & Regulatory), Cam McCracken (General Manager Art, Culture & Recreation – Acting) and Jackie Harrison (Manager Governance), Sharon Bodeker (Special Projects Manager), Hayden McAuliffe (Financial Services Manager), Serge Kolman (Procurement and Contracts Manager), Dominika Bizak-Kochan (Capital Delivery Manager), Tim Loan (Chairman, DCHL)

 

Governance Support Officer                  Lynne Adamson

 

 

1          Opening

Rev Te Ata Roy, Māori Chaplain for the University of Otago and Otago Polytechnic opened the meeting with a prayer.

 

2          Public Forum

There was no Public Forum.

3          Apologies

 

There was an apology for lateness from Cr Marie Laufiso.

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

 

             Accepts the apology for lateness from Cr Marie Laufiso.

 

Motion carried (CNL/2025/188)

 

 

4          Confirmation of agenda

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

 

Confirms the agenda without addition or alteration.

 

Motion carried (CNL/2025/189)

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

 

a)         Notes the Elected Members' Interest Register; and

b)        Confirms the proposed management plan for Elected Members' Interests.

c)         Notes the proposed management plan for the Executive Leadership Team’s Interests.

Motion carried (CNL/2025/190)

   

Reports

6          Adoption of the 9 year plan 2025-34

 

A report from Civic and Finance recommended the adoption of the 9 year plan 2025-34 and described changes made to the plan since it was approved for consultation on 26 March 2025. 

 

The Chief Executive Officer (Sandy Graham), Chief Financial Officer (Carolyn Allan), Financial Services Manager (Hayden McAuliffe) and Special Projects Manager (Sharon Bodeker) spoke to the report and responded to questions. 

 

Cr Andrew Whiley entered the meeting at 9.12 am.

Cr Carmen Houlahan left the meeting at 10.04 am and returned at 10.07 am.

 

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

 

a)         Adopts the Revenue and Financing Policy for inclusion in the 9 year plan 2025-34.

b)        Approves the 9 year plan 2025-34.

c)         Receives the Independent auditor’s report on the Dunedin City Council’s 9 year plan 2025-34.

d)        Adopts the 9 year plan 2025-34.

e)        Authorises the Council’s Chief Executive Officer to make any minor editorial changes resulting from the final quality checks that would occur prior to the printing of the 9 year plan 2025-34 document.

f)         Authorises the Chief Executive Officer to drawdown debt up to total debt of $800 million in the 2025/26 year.

 Division

The Council voted by division

 

For:                 Crs Bill Acklin, Sophie Barker, Christine Garey, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (12).

Against:         Cr Lee Vandervis (1).

Abstained:   Nil

 

The division was declared CARRIED by 12 votes to 1

 

Motion carried (CNL/2025/191)

 

Moved (Mayor Jules Radich/Cr Mandy Mayhem):

 

That the Council:

 

             Adjourns the meeting for 15 minutes.

 

             Motion carried

 

The meeting adjourned at 10.22 am and reconvened at 10.39 am.

Crs Sophie Barker and Kevin Gilbert left the meeting during the break.

 

 

7                Setting of Rates for the 2025/26 Financial Year

 

A report from Finance advised that following adoption of the 9 year plan 2025-34, the Council needed to set the rates as provided in the Funding Impact Statement for the 2025/26 year.

 

The Chief Financial Officer (Carolyn Allan) and Financial Services Manager (Hayden McAuliffe) spoke to the report and responded to questions.

 

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

 

a)         Sets the following rates under the Local Government (Rating) Act 2002 on rating units in the district for the financial year commencing 1 July 2025 and ending on 30 June 2026.

1.  General Rate

A general rate set under section 13 of the Local Government (Rating) Act 2002 made on every rating unit, assessed on a differential basis as described below:

·    A rate of 0.3077 cents in the dollar (including GST) of capital value on every rating unit in the "residential" category.

·    A rate of 0.2923 cents in the dollar (including GST) of capital value on every rating unit in the "lifestyle" category.

·    A rate of 0.7693 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category.

·    A rate of 0.5385 cents in the dollar (including GST) of capital value on every rating unit in the "residential heritage bed and breakfasts" category.

·    A rate of 0.2462 cents in the dollar (including GST) of capital value on every rating unit in the "farmland" category.

·    A rate of 0.0563 cents in the dollar (including GST) of capital value on the “stadium: 10,000+ seat capacity” category.

2.  Community Services Rate

A targeted rate for community services, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·    $121.00 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories.

·    $121.00 (including GST) per rating unit for all rating units in the "commercial and stadium: 10,000+ seat capacity" categories.

3.  Kerbside Collection Rate

A targeted rate for kerbside collection, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·    $343.40 (including GST) per separately used or inhabited part of a rating unit for rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories.

·    $343.40 (including GST) per rating unit for rating units in the "commercial" category.

4.  Drainage Rates

A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·    $884.40 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "connected" to the public sewerage system.

·    $442.20 (including GST) per separately used or inhabited part of a rating unit for all rating units in the "residential, residential heritage bed and breakfasts, lifestyle and farmland" categories and which are "serviceable" by the public sewerage system.

·    $884.40 (including GST) per rating unit for all rating units in the "commercial, residential institutions, schools and stadium: 10,000+ seat capacity" categories and which are "connected" to the public sewerage system.

·    $442.20 (including GST) per rating unit for all rating units in the "commercial, residential institutions and schools" categories and which are "serviceable" by the public sewerage system.

·    $102.25 (including GST) per rating unit for all rating units in the "church" category and which are "connected" to the public sewerage system.

Rating units which are not "connected" to the scheme, and which are not "serviceable" will not be liable for this rate.  Drainage is a combined targeted rate for sewage disposal and stormwater.  Sewage disposal makes up 78% of the drainage rate, and stormwater makes up 22%.  Non-rateable land will not be liable for the stormwater component of the drainage targeted rate.  Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 78%.

5.  Commercial Drainage Rates – Capital Value

A targeted rate for drainage, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·    A rate of 0.3018 cents in the dollar (including GST) of capital value on every rating unit in the "commercial and residential institution" category and which are "connected" to the public sewerage system.

·    A rate of 0.1509 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category and which are "serviceable" by the public sewerage system.

·    A rate of 0.2264 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "connected" to the public sewerage system.

·    A rate of 0.1132 cents in the dollar (including GST) of capital value on every rating unit in the "school" category and which are "serviceable" by the public sewerage system.

·    A rate of 0.0206 cents in the dollar (including GST) of capital value on the “stadium: 10,000+ seat capacity” category.

This rate shall not apply to properties in Karitane, Middlemarch, Seacliff, Waikouaiti and Warrington.  This rate shall not apply to churches.  Drainage is a combined targeted rate for sewage disposal and stormwater.  Sewage disposal makes up 78% of the drainage rate, and stormwater makes up 22%.  Non-rateable land will not be liable for the stormwater component of the drainage targeted rate.  Rates demands for the drainage targeted rate for non-rateable land will therefore be charged at 78%.

6.  Water Rates

A targeted rate for water supply, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·    $671.80 (including GST) per separately used or inhabited part of any "connected" rating unit which receives an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri.

·    $335.90 (including GST) per separately used or inhabited part of any "serviceable" rating unit to which connection is available to receive an ordinary supply of water within the meaning of the Dunedin City Bylaws excepting properties in Karitane, Merton, Rocklands/Pukerangi, Seacliff, Waitati, Warrington, East Taieri, West Taieri and North Taieri.

·    $671.80 (including GST) per unit of water being one cubic metre (viz.  1,000 litres) per day supplied at a constant rate of flow during a full 24 hour period to any "connected" rating unit situated in Karitane, Merton, Seacliff, Waitati, Warrington, West Taieri, East Taieri or North Taieri.

·    $335.90 (including GST) per separately used or inhabited part of any "serviceable" rating unit situated in Waitati, Warrington, West Taieri, East Taieri or North Taieri.  This rate shall not apply to the availability of water in Merton, Karitane or Seacliff. 

7.  Fire Protection Rates

A targeted rate for the provision of a fire protection service, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·    A rate of 0.0860 cents in the dollar (including GST) of capital value on all rating units in the "commercial" category.  This rate shall not apply to churches.

·    A rate of 0.0645 cents in the dollar (including GST) of capital value on all rating units in the "residential institutions" category. 

·    A rate of 0.0084 cents in the dollar (including GST) of capital value on the “stadium: 10,000+ seat capacity” category.

·    $201.54 (including GST) for each separately used or inhabited part of a rating unit within the "residential, residential heritage bed and breakfasts, lifestyle and farmland" category that is not receiving an ordinary supply of water within the meaning of the Dunedin City Bylaws.

8.  Water Rates – Quantity of Water

A targeted rate for the quantity of water provided to any rating unit fitted with a water meter, being an extraordinary supply of water within the meaning of the Dunedin City Bylaws, set under section 19 of the Local Government (Rating) Act 2002, according to the following scale of charges (GST inclusive):

 

Annual Meter Rental Charge

20mm nominal diameter

$186.93

25mm nominal diameter

$239.98

30mm nominal diameter

$266.51

40mm nominal diameter

$301.86

50mm nominal diameter

$611.32

80mm nominal diameter

$755.30

100mm nominal diameter

$796.30

150mm nominal diameter

$1,145.58

300mm nominal diameter

$1,486.60

70mm Hydrant Standpipe

$740.15

Reconnection Fee – includes the removal of water restrictors installed due to non-compliance of the water bylaw

$520.98

Special Reading Fee

$70.80

 

Backflow Prevention Charge

Backflow Preventer Test Fee

$147.94

Rescheduled Backflow Preventer Test Fee

$88.30

Backflow Programme - incomplete application fee (hourly rate)

$51.94

 

Water Charge

Merton, Hindon and individual farm supplied Bulk Raw Water Tariff

$0.15 per cubic metre

All other treated water per cubic metre

$2.55 per cubic metre

 

Network Contributions

Disconnection of Water Supply – AWSCI to excavate

$290.12

Disconnection of Water Supply – DCC contractor to excavate

$1,136.73

Where the supply of a quantity of water is subject to this Quantity of Water Targeted Rate, the rating unit will not be liable for any other targeted rate for the supply of the same water.

9.  Allanton Drainage Rate

A targeted rate for the capital contribution towards the Allanton Wastewater Collection System, set under section 16 of the Local Government (Rating) Act 2002, of $411.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years.  Liability for the rate is on the basis of the provision of the service to each rating unit.  The Allanton area is shown in the map below:

10.  Blanket Bay Drainage Rate

A targeted rate for the capital contribution towards the Blanket Bay Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $636.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years.  Liability for the rate is on the basis of the provision of the service to each rating unit.  The Blanket Bay area is shown in the map below:

11.  Curles Point Drainage Rate

1               A targeted rate for the capital contribution towards the Curles Point Drainage System, set under section 16 of the Local Government (Rating) Act 2002, of $749.00 (including GST) per rating unit, to every rating unit paying their contribution towards the scheme as a targeted rate over 20 years.  Liability for the rate is on the basis of the provision of the service to each rating unit.  The Curles Point area is shown in the map below:

12.  Warm Dunedin Targeted Rate Scheme

A targeted rate for the Warm Dunedin Targeted Rate Scheme, set under section 16 of the Local Government (Rating) Act 2002, per rating unit in the Warm Dunedin Targeted Rate Scheme. 

The targeted rate scheme provides a way for homeowners to install insulation and/or clean heating.  The targeted rate covers the cost and an annual interest rate.  The interest rates have been and will be:

Rates commencing 1 July 2013 and 1 July 2014 8%

Rates commencing 1 July 2015 and 1 July 2016 8.3%

Rates commencing 1 July 2017 7.8%

Rates commencing 1 July 2018 7.2%

Rates commencing 1 July 2019 6.8%

Rates commencing 1 July 2020 5.7%

Rates commencing 1 July 2021 4.4%

 

13.  Private Street Lighting Rate

A targeted rate for the purpose of recovering the cost of private street lights, set under section 16 of the Local Government (Rating) Act 2002, assessed on a differential basis as follows:

·    $156.80 (including GST) per private street light divided by the number of separately used or inhabited parts of a rating unit for all rating units in the "residential and lifestyle" categories in the private streets as identified in the schedule below.

·    $156.80 (including GST) per private street light divided by the number of rating units for all rating units in the "commercial" category in the private streets as identified in the schedule below. 

Differential Matters and Categories

b)        Adopts the following differential categories for the 2025/26 financial year.

The differential categories are determined in accordance with the Council's land use codes.  The Council's land use codes are based on the land use codes set under the Rating Valuation Rules 2008 and are set out in Attachment A.  In addition, the Council has established categories for residential institutions, residential heritage bed and breakfasts, the stadium: 10,000+ seat capacity, churches, and schools.

1.  Differentials Based on Land Use

The Council uses this matter to:

·    Differentiate the General rate.

·    Differentiate the Community Services rate.

·    Differentiate the Kerbside Collection rate.

·    Differentiate the Private Street Lighting rate.

·    Differentiate the Fire Protection rate.

The differential categories based on land use are:

·    Residential – includes all rating units used for residential purposes including single residential, multi-unit residential, multi-use residential, residential special accommodation, residential communal residence dependant on other use, residential bach/cribs, residential carparking and residential vacant land.

·    Lifestyle – includes all rating units with Council's land use codes 2, 20, 21, 22 and 29.

·    Commercial – includes all rating units with land uses not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, Farmland or Stadium: 10,000+ seat capacity.

·    Farmland - includes all rating units used solely or principally for agricultural or horticultural or pastoral purposes.

·    Residential Heritage Bed and Breakfasts – includes all rating units meeting the following description:

·    Bed and breakfast establishments; and

·    Classified as commercial for rating purposes due to the number of bedrooms (greater than four); and

·    Either:

·    the majority of the establishment is at least 80 years old, or

·    the establishment has Heritage New Zealand Pouhere Taonga Registration, or

·    the establishment is a Dunedin City Council Protected Heritage Building as identified in the District Plan; and

·    The bed and breakfast owner lives at the facility.

·    Stadium: 10,000+ seat capacity – this includes land at 130 Anzac Avenue, Dunedin, Assessment 4026695, Valuation reference 27190-01403.

2.  Differentials Based on Land Use and Provision or Availability of Service

The Council uses these matters to differentiate the drainage rate and the commercial drainage rate.

The differential categories based on land use are:

·    Residential – includes all rating units used for residential purposes including single residential, multi-unit residential, multi-use residential, residential special accommodation, residential communal residence dependant on other use, residential bach/cribs, residential carparking and residential vacant land.

·    Lifestyle - includes all rating units with Council's land use codes 2, 20, 21, 22 and 29.

·    Farmland - includes all rating units used solely or principally for agricultural or horticultural or pastoral purposes.

·    Commercial – includes all rating units with land uses not otherwise categorised as Residential, Residential Heritage Bed and Breakfasts, Lifestyle, Farmland, Residential Institutions, Stadium: 10,000+ seat capacity, Churches or Schools.

·    Stadium: 10,000+ seat capacity – this includes land at 130 Anzac Avenue, Dunedin, Assessment 4026695, Valuation reference 27190-01403.

·    Residential Heritage Bed and Breakfasts – includes all rating units meeting the following description:

·    Bed and breakfast establishments; and

·    Classified as commercial for rating purposes due to the number of bedrooms (greater than four); and

·    Either:

•          the majority of the establishment is at least 80 years old or

•          the establishment has Heritage New Zealand Pouhere Taonga Registration or

•          the establishment is a Dunedin City Council Protected Heritage Building as identified in the District Plan; and

·    The bed and breakfast owner lives at the facility.

·    Residential Institutions - includes only rating units with the Council's land use codes 95 and 96.

·    Churches – includes all rating units used for places of religious worship.

·    Schools - includes only rating units used for schools that do not operate for profit.

The differential categories based on provision or availability of service are:

·    Connected – any rating unit that is connected to a public sewerage drain.

·    Serviceable – any rating unit that is not connected to a public sewerage drain but is capable of being connected to the sewerage system (being a property situated within 30 metres of a public drain).

3.  Differentials Based on Provision or Availability of Service

The Council uses this matter to differentiate the water rates.

The differential categories based on provision or availability of service are:

·    Connected – any rating unit that is supplied by the water supply system.

·    Serviceable – any rating unit that is not supplied but is capable of being supplied by the water supply system (being a rating unit situated within 100 metres of the nearest water supply).

Minimum Rates

c)         Approves that where the total amount of rates payable in respect of any rating unit is less than $5.00 including GST, the rates payable in respect of the rating unit shall be such amount as the Council determines but not exceeding $5.00 including GST.

Low Value Rating Units

d)        Approves that rating units with a capital value of $8,500 or less will only be charged the general rate.

Land Use Codes

e)        Approves that the land use codes attached to this report are adopted as the Council's land use codes for the purpose of the rating method.

Separately Used or Inhabited Part of a Rating Unit

f)         Adopts the following definition of a separately used or inhabited part of a rating unit:

"A separately used or inhabited part of a rating unit includes any portion inhabited or used by the owner/a person other than the owner, and who has the right to use or inhabit that portion by virtue of a tenancy, lease, licence, or other agreement.

This definition includes separately used parts, whether or not actually occupied at any particular time, which are provided by the owner for rental (or other form of occupation) on an occasional or long term basis by someone other than the owner.

For the purpose of this definition, vacant land and vacant premises offered or intended for use or habitation by a person other than the owner and usually used as such are defined as 'used'.

For the avoidance of doubt, a rating unit that has a single use or occupation is treated as having one separately used or inhabited part."

Lump Sum Contributions

g)         Approves that no lump sum contributions will be sought for any targeted rate.

Rating by Instalments

h)        Approves the following schedule of rates to be collected by the Council, payable by four instalments.

The City is divided into four areas based on Valuation Roll Numbers, as set out below:

Area 1

Area 2

Area 3

Area 3 continued

Valuation Roll Numbers:

26700

26990

26500

27550

26710

27000

26520

27560

26760

27050

26530

27600

26770

27060

26541

27610

26850

27070

26550

27760

26860

27080

26580

27770

26950

27150

26590

27780

26960

27350

26620

27790

26970

27360

26640

27811

26980

27370

26651

27821

27160

27380

26750

27822

27170

27500

26780

27823

27180

27510

27250

27831

27190

27520

27260

27841

27200

27851

27270

27871

 

27861

27280

27911

 

27880

27450

27921

 

27890

27460

27931

 

27901

27470

27941

 

28000

 

 

 

28010

 

 

 

28020

 

 

Area 4 comprises ratepayers with multiple assessments who pay on a schedule.

Due Dates for Payment of Rates

i)          Approves the due dates for all rates with the exception of water rates, which are charged based on water meter consumption, will be payable in four instalments due on the dates below:

 

Area 1

Area 2

Area 3

Area 4

Instalment 1

29/08/25

12/09/25

26/09/25

12/09/25

Instalment 2

21/11/25

05/12/25

19/12/25

05/12/25

Instalment 3

20/02/26

27/02/26

13/03/26

27/02/26

Instalment 4

15/05/26

22/05/26

05/06/26

22/05/26

 

Water meter invoices are sent separately from other rates.  Where water rates are charged based on metered consumption using a meter other than a Smart Water Meter, invoices are sent on a quarterly or monthly basis and the due date for payment shall be on the 20th of the month following the date of the invoice as set out in the table below:

Date of Invoice

Date for Payment

July 2025

20 August 2025

August 2025

20 September 2025

September 2025

20 October 2025

October 2025

20 November 2025

November 2025

20 December 2025

December 2025

20 January 2026

January 2026

20 February 2026

February 2026

20 March 2026

March 2026

20 April 2026

April 2026

20 May 2026

May 2026

20 June 2026

June 2026

20 July 2026

Penalties

j)          Resolves to charge the following penalties on unpaid rates:

1          A charge of 10% of the unpaid rates instalment will be added to the amount of any instalment remaining unpaid the day after the instalment due date set out above.

2          Where a ratepayer has not paid the first instalment by the due date of that instalment, and has paid the total rates and charges in respect of the rating unit for the 2025/26 rating year by the due date of the second instalment, the 10% additional charge for the first instalment shall be remitted.

3          For amounts levied in any previous financial year and which remain unpaid on 1 October 2025, 10% of that sum shall be charged, including additional charges (if any).

4          For amounts levied in any previous financial year and which remain unpaid on 1 April 2026, 10% of that sum shall be charged, including additional charges (if any).

Assessing and Recovering Rates

k)         Approves that the Chief Executive Officer, Chief Financial Officer and Rates and Revenue Team Leader be authorised to take all necessary steps to assess and recover the above rates.

Motion carried (CNL/2025/192) with Cr Lee Vandervis recording his vote against.

 

The Mayor noted apologies had been received from Crs Sophie Barker and Kevin Gilbert for early departure and from Cr David Benson-Pope for absence.

 

Moved (Mayor Radich/Cr Mandy Mayhem):

That the Council:

a)              Accepts the apologies from Crs Sophie Barker and Kevin Gilbert for early departure and from Cr David Benson-Pope for absence.

             Motion carried

8          Christchurch City and Dunedin City Council Shared Services Update Report

 

A report from 3 Waters and Procurement provided an update on the progress of investigating potential shared service arrangements between Christchurch City Council and Dunedin City Council. It summarised key areas identified for further exploration and outlined the recommended next steps.

 

The General Manager, 3 Waters and Transition (David Ward) and Procurement and Contracts Manager (Serge Kolman) and Capital Delivery Manager (Dominika Bizak-Kochan) spoke to the report and responded to questions.

 

Cr Carmen Houlahan left the meeting at 11.01 am and returned at 11.04 am.

 

 

Moved (Mayor Jules Radich/Cr Jim O'Malley):

That the Council:

 

a)              Notes the progress in exploring shared service opportunities between Dunedin City Council and Christchurch City Council.

Motion carried (CNL/2025/193)

 

9          Dunedin City Holdings Group Companies - Statements of Intent 2025/26

 

A report from Civic discussed the 2025/26 Statements of Intent of Dunedin City Holdings Ltd (DCHL) group companies which had been adopted by their respective boards and endorsed by the board of DCHL. 

The report recommended that Council agreed to the Statements for DCHL and its group companies for the 2025/26 year. 

 

The Dunedin City Holdings Ltd Chair (Tim Loan) and General Manager (Peter Hocking) spoke to the report and Statements of Intent and responded to questions.

 

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

 

a)         Agrees to the completed 2025/26 Statements of Intent of Dunedin City Holdings Ltd and its subsidiary and associate companies. 

Motion carried (CNL/2025/194) with Cr Lee Vandervis recording his vote against.

 

10        Dunedin City Holdings Limited Share Capital

 

A report from Finance noted that following adoption of the 9 year plan 2025-34 and agreement of the 2025/26 Statements of Intent of Dunedin City Holdings Ltd (DCHL) and its subsidiary and associate companies, the Council now needed to increase the level of DCHL uncalled share capital. This was because the current DCC Group borrowing arrangements required the level of DCHL uncalled share capital to be greater than DCC Group debt.

The report sought approval to increase that uncalled capital from the current $1.600 billion to $1.900 billion and noted that this level of uncalled capital aligned with the forecast group debt as at 30 June 2028 as set out in the 2025/2026 Statement of Intent for DCHL.

 

The Chief Executive Officer (Sandy Graham) and Chief Financial Officer (Carolyn Allan) spoke to the report and responded to questions.

 

Cr Jim O’Malley left the meeting at 11.41 am.

 

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

 

a)         Approves the required increase in share capital of Dunedin City Holdings Limited to provide $1.900 billion of uncalled capital.

b)        Authorises the Dunedin City Council to execute the required shareholder resolution(s) and associated documents to achieve the increase in share capital noted in (a).

c)         Notes that this level of uncalled capital aligns with the forecast group debt as at 30 June 2028 as set out in the approved 2025/2026 Statement of Intent for Dunedin City Holdings Limited.

Division

The Council voted by division

 

For:                 Crs Bill Acklin, Christine Garey, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (9).

Against:         Cr Lee Vandervis (1).

Abstained:   Nil

 

The division was declared CARRIED by 9 votes to 1

 

Motion carried (CNL/2025/195)

 

Cr Jim O’Malley returned to the meeting at 11.57 am.

 

11        Actions From Resolutions of Council Meetings

 

A report from Civic provided an update on the progress on implementation of resolutions made at Council meetings. 

 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

 

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

 

 

a)              Notes the Open and Completed Actions from resolutions of Council meetings.

Motion carried (CNL/2025/196)

 

12        Forward Work Programme for Council - June 2025

 

A report from Civic provided the updated forward work programme for the 2025 year. 

 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

 

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

 

a)     Notes the updated Council forward work programme.

Motion carried (CNL/2025/197)

        

 

Resolution to Exclude the Public

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

 

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1  Confidential Council Forward Work Programme - June 2025

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S7(2)(d)

The withholding of the information is necessary to avoid prejudice to measures protecting the health and safety of members of the public.

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2  Confidential Council Action List Update - June 2025

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (CNL/2025/198)

 

The meeting moved into confidential at 12.02 pm and concluded at 12.30 pm.

 

 

 

 

..............................................

MAYOR