Finance and Council Controlled Organisations Committee
MINUTES
Minutes of an ordinary meeting
of the Finance and Council Controlled Organisations Committee held in the Edinburgh
Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 10 August 2021,
commencing at 2.10 pm
PRESENT
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Chairperson
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Cr Mike Lord
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Deputy Chairperson
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Cr Doug Hall
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Members
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Cr Sophie Barker
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Cr David Benson-Pope
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Cr Rachel Elder
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Cr Christine Garey
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Mayor Aaron Hawkins
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Cr Carmen Houlahan
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Cr Marie Laufiso
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Cr Jim O'Malley
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Cr Jules Radich
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Cr Chris Staynes
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Cr Lee Vandervis
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Cr Steve Walker
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Cr Andrew Whiley
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IN ATTENDANCE
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Sandy Graham (Chief Executive
Officer), Gavin Logie (Chief Financial Officer), Richard Davey (Treasurer
Dunedin City Treasury Limited), John Christie (Manager, Enterprise Dunedin),
Simon Pickford (General Manager, Community Services ), Simon Drew (General
Manager, Infrastructure and Development) and Clare Sullivan (Manager,
Governance)
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Governance Support Officer Wendy
Collard
1 Public
Forum
There was no Public Forum.
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3 Confirmation
of agenda
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Moved (Cr Mike Lord/Cr David
Benson-Pope):
That the Committee:
Confirms the agenda
without addition or alteration
Motion
carried
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
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Moved (Cr Mike Lord/Cr Doug Hall):
That the Committee:
a) Notes the Elected Members' Interest Register; and
b) Confirms the proposed management plan for Elected Members'
Interests.
Motion carried
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5 Confirmation
of Minutes
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5.1 Finance and Council
Controlled Organisations Committee meeting -
8 March 2021
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Moved (Cr Mike Lord/Cr Steve Walker):
That the Committee:
Confirms the minutes of the Finance and Council Controlled
Organisations Committee meeting held on 08 March 2021 as a correct record.
Motion
carried
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Reports
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6 Actions
from resolutions of Finance and Council Controlled Organisations Committee
meetings
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A report from Civic
provided an update on the open and completed actions from resolutions of
Finance and Council Controlled Organisations Committee meetings from the
start of the triennium in October 2019.
The Chief Financial Officer
(Gavin Logie) spoke to the report and responded to questions.
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Moved (Cr
Mike Lord/Cr Doug Hall):
That the Committee:
Notes the Open Actions from resolutions of Finance and Council
Controlled Organisations Committee meetings.
Motion carried
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Part A Reports
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7 Finance
and Council Controlled Organisations Committee - Forward Work Programme
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A report from Corporate
Policy provided the forward work programme for the 2021-2022 year.
The Chief Financial Officer
(Gavin Logie) spoke to the report and responded to questions.
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Moved (Cr
Mike Lord/Cr Doug Hall):
That the Committee:
Notes the Finance
and Council Controlled Organisations Committee forward work programme.
Motion carried
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8 Waipori
Fund - Quarter Ending June 2021
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A report from Dunedin City
Treasury Limited provided information on the results of the Waipori Fund for
the for the quarter ended 30 June 2021.
The Chief Financial
Officer (Gavin Logie) and the Treasury Manager (Richard Davey) spoke to the
report and responded to questions.
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Moved (Cr
Chris Staynes/Cr Jules Radich):
That the Committee:
Notes the report
from Dunedin City Treasury Limited on the Waipori Fund for the quarter ended
30 June 2021.
Motion carried
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9 Financial
Result - Year Ended 30 June 2021
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A report
from Finance provided provides the financial results for the twelve months
ended 30 June 2021 and the financial position as at that date.
The Chief Financial
Officer (Gavin Logie) spoke to the report and responded to questions.
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Moved (Cr Doug Hall/Cr Rachel Elder):
That the Committee:
a) Notes the Financial Performance for the twelve months ended
30 June 2021 and the Financial Position as at that date.
b) Notes
that the year end result is subject to
final adjustments and external audit by Audit New Zealand.
Motion carried
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10 Items
for Consideration by the Chair
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There were no items for
consideration.
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The meeting concluded at 2.40 pm.
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CHAIRPERSON