Notice of Meeting:

I hereby give notice that an ordinary meeting of the Finance and Council Controlled Organisations Committee will be held on:

 

Date:                                                    Wednesday 3 November 2021

Time:                                                   1.00 pm

Venue:                                                Edinburgh Room, Municipal Chambers, The Octagon, Dunedin – Mayor and Councillors

Audio Visual Link – Members of the Public https://youtu.be/YUKKTyxKq-8

 

Sandy Graham

Chief Executive Officer

 

Finance and Council Controlled Organisations Committee

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Cr Mike Lord

 

Deputy Chairperson

Cr Doug Hall

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Christine Garey

 

Mayor Aaron Hawkins

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

Senior Officer                                               Gavin Logie, Chief Financial Oficcer

 

Governance Support Officer                  Wendy Collard

 

 

Wendy Collard

Governance Support Officer

 

Telephone: 03 477 4000

Wendy.Collard@dcc.govt.nz

www.dunedin.govt.nz

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.


Finance and Council Controlled Organisations Committee

3 November 2021

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                    17

5.1       Finance and Council Controlled Organisations Committee meeting - 10 August 2021   17     

Part A Reports (Committee  has power to decide these matters)

6             Actions from resolutions of Finance and Council Controlled Organisations Committee meetings         22

7             Finance and Council Controlled Organisations Committee - Forward Work Programme           25

8             Audit and Risk Subcommittee Overview                                                                                                       29

9             Items for Consideration by the Chair                                                                                                             30             

 

 


Finance and Council Controlled Organisations Committee

3 November 2021

 

 

1          Public Forum

At the close of the agenda no requests for public forum had been received.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Finance and Council Controlled Organisations Committee

3 November 2021

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Committee:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Elected Members Register of Interests

7

  



Finance and Council Controlled Organisations Committee

3 November 2021

 

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Finance and Council Controlled Organisations Committee

3 November 2021

 

Confirmation of Minutes

Finance and Council Controlled Organisations Committee meeting - 10 August 2021

 

 

 

RECOMMENDATIONS

That the Committee:

a)     Confirms the minutes of the Finance and Council Controlled Organisations Committee meeting held on 10 August 2021 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Finance and Council Controlled Organisations Committee meeting  held on 10 August 2021

18

 

 


Finance and Council Controlled Organisations Committee

3 November 2021

 

 

 

Finance and Council Controlled Organisations Committee

MINUTES

 

Minutes of an ordinary meeting of the Finance and Council Controlled Organisations Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 10 August 2021, commencing at 2.10 pm

 

PRESENT

 

Chairperson

Cr Mike Lord

 

Deputy Chairperson

Cr Doug Hall

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Christine Garey

 

Mayor Aaron Hawkins

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Gavin Logie (Chief Financial Officer), Richard Davey (Treasurer Dunedin City Treasury Limited), John Christie (Manager, Enterprise Dunedin), Simon Pickford (General Manager, Community Services ), Simon Drew (General Manager, Infrastructure and Development) and Clare Sullivan (Manager, Governance)

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Public Forum

There was no Public Forum.  

 

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Cr Mike Lord/Cr David Benson-Pope):

That the Committee:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Committee:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       Finance and Council Controlled Organisations Committee meeting -
8 March 2021

 

Moved (Cr Mike Lord/Cr Steve Walker):

That the Committee:

 

Confirms the minutes of the Finance and Council Controlled Organisations Committee meeting held on 08 March 2021 as a correct record.

Motion carried

   

Reports

6          Actions from resolutions of Finance and Council Controlled Organisations Committee meetings

 

A report from Civic  provided an update on the open and completed actions from resolutions of Finance and Council Controlled Organisations Committee meetings from the start of the triennium in October 2019.

The Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Committee:

 

Notes the Open Actions from resolutions of Finance and Council Controlled Organisations Committee meetings.

Motion carried

 

Part A Reports

7          Finance and Council Controlled Organisations Committee - Forward Work Programme

 

A report from Corporate Policy provided the forward work programme for the 2021-2022 year.

The Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Committee:

 

Notes the Finance and Council Controlled Organisations Committee forward work programme.

Motion carried

 

8          Waipori Fund - Quarter Ending June 2021

 

A report from Dunedin City Treasury Limited provided information on the results of the Waipori Fund for the for the quarter ended 30 June 2021.

The Chief Financial Officer (Gavin Logie) and the Treasury Manager (Richard Davey) spoke to the report and responded to questions.

 

 

Moved (Cr Chris Staynes/Cr Jules Radich):

That the Committee:

 

Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ended 30 June 2021.

Motion carried

 

9          Financial Result - Year Ended 30 June 2021

 

A report from Finance provided provides the financial results for the twelve months ended 30 June 2021 and the financial position as at that date.

The Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.

 

 

Moved (Cr Doug Hall/Cr Rachel Elder):

That the Committee:

 

a)     Notes the Financial Performance for the twelve months ended 30 June 2021 and the Financial Position as at that date.

b)     Notes that the year end result is subject to final adjustments and external audit by Audit New Zealand.

Motion carried

 

10        Items for Consideration by the Chair

 

There were no items for consideration.

 

             

The meeting concluded at 2.40 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

   

 

    


Finance and Council Controlled Organisations Committee

3 November 2021

 

Part A Reports

Actions from resolutions of Finance and Council Controlled Organisations Committee meetings

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          The purpose of this report is to detail the open and completed actions from resolutions of Finance and Council Controlled Organisations Committee meetings from the start of the triennium in October 2019 (Attachment A).

2          As this report is an administrative report only, there are no options or Summary of Considerations.

 

RECOMMENDATIONS

That the Committee:

a)     Notes the Open Actions from resolutions of Finance and Council Controlled Organisations Committee meetings shown in Attachment A.

 

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3          This report provides an update on resolutions that have been actions and completed since the last Finance and Council Controlled Organisations Committee meeting. 

4          There are currently no closed actions for the Finance and Council Controlled Organisations Committee.

NEXT STEPS

5          An updated actions report will be provided at all Finance and Council Controlled Committee meetings.

 Signatories

Author:

Wendy Collard - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Public Open Actions

23

  


Finance and Council Controlled Organisations Committee

3 November 2021

 

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Finance and Council Controlled Organisations Committee

3 November 2021

 

Finance and Council Controlled Organisations Committee - Forward Work Programme

Department: Corporate Policy

 

 

 

EXECUTIVE SUMMARY

1          The purpose of this report is to provide a regular update of the Finance and Council Controlled Organisations Committee forward work programme to show areas of activity, progress and expected timeframes for decision making across a range of areas of work.  (Attachment A).

2          As this is an administrative report only, there are no options or Summary of Considerations. 

RECOMMENDATIONS

That the Committee:

a)     Notes the Finance and Council Controlled Organisations Committee forward work programme as shown in Attachment A.

 

discussion

3          The forward work programme is a regular agenda item which shows areas of activity, progress and expected timeframes for decision making across a range of areas of work. 

4          As an update report, purple highlights show changes to timeframes.  New items added to the schedule are highlighted in yellow. Items that have been completed or updated are shown as bold. 

5          Months where no Committee meetings are scheduled are highlighted as grey.  At the time of writing this report, the 2022 meeting dates have not been confirmed, but will be included in the schedule following adoption.

NEXT STEPS

6          An updated report will be provided to future meetings of the Finance and Council Controlled Organisations Committee.

Signatories

Author:

Sharon Bodeker - Corporate Planner

Authoriser:

Gavin Logie - Chief Financial Officer

Attachments

 

Title

Page

a

Forward work programme - November 21

27

 

 


Finance and Council Controlled Organisations Committee

3 November 2021

 

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Finance and Council Controlled Organisations Committee

3 November 2021

 

 

Audit and Risk Subcommittee Overview

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          Warren Allen, Chairperson of the Audit and Risk Subcommittee will be in attendance to provide an overview of the Audit and Risk Subcommittee.

2          As this report is an administrative report only, there are no options or Summary of Considerations.

 

RECOMMENDATIONS

That the Committee:

a)     Notes the Audit and Risk Subcommittee update.

 

 

Signatories

Author:

Wendy Collard - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.

 

 

 


Finance and Council Controlled Organisations Committee

3 November 2021

 

Items for Consideration by the Chair

 

 

Any items for consideration by the Chair