Notice of Meeting:
I hereby give notice that an ordinary meeting of the Finance and Council Controlled Organisations Committee will be held on:
Date: Wednesday 3 November 2021
Time: 1.00 pm
Venue: Edinburgh Room, Municipal Chambers, The Octagon, Dunedin – Mayor and Councillors
Audio Visual Link – Members of the Public https://youtu.be/YUKKTyxKq-8
Sandy Graham
Chief Executive Officer
Finance and Council Controlled Organisations Committee
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Cr Mike Lord |
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Deputy Chairperson |
Cr Doug Hall |
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Members |
Cr Sophie Barker |
Cr David Benson-Pope |
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Cr Rachel Elder |
Cr Christine Garey |
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Mayor Aaron Hawkins |
Cr Carmen Houlahan |
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Cr Marie Laufiso |
Cr Jim O'Malley |
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Cr Jules Radich |
Cr Chris Staynes |
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Cr Lee Vandervis |
Cr Steve Walker |
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Cr Andrew Whiley |
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Senior Officer Gavin Logie, Chief Financial Oficcer
Governance Support Officer Wendy Collard
Wendy Collard
Governance Support Officer
Telephone: 03 477 4000
Wendy.Collard@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Finance and Council Controlled Organisations Committee 3 November 2021 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 17
5.1 Finance and Council Controlled Organisations Committee meeting - 10 August 2021 17
Part A Reports (Committee has power to decide these matters)
6 Actions from resolutions of Finance and Council Controlled Organisations Committee meetings 22
7 Finance and Council Controlled Organisations Committee - Forward Work Programme 25
8 Audit and Risk Subcommittee Overview 29
9 Items for Consideration by the Chair 30
Finance and Council Controlled Organisations Committee 3 November 2021 |
At the close of the agenda no requests for public forum had been received.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Finance and Council Controlled Organisations Committee 3 November 2021 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Committee: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Elected Members Register of Interests |
7 |
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Finance and Council Controlled Organisations Committee 3 November 2021 |
Finance and Council Controlled Organisations Committee meeting - 10 August 2021
That the Committee: a) Confirms the minutes of the Finance and Council Controlled Organisations Committee meeting held on 10 August 2021 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Finance and Council Controlled Organisations Committee meeting held on 10 August 2021 |
18 |
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Finance and Council Controlled Organisations Committee 3 November 2021 |
Finance and Council Controlled Organisations Committee
MINUTES
Minutes of an ordinary meeting of the Finance and Council Controlled Organisations Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 10 August 2021, commencing at 2.10 pm
PRESENT
Chairperson |
Cr Mike Lord |
|
Deputy Chairperson |
Cr Doug Hall
|
|
Members |
Cr Sophie Barker |
Cr David Benson-Pope |
|
Cr Rachel Elder |
Cr Christine Garey |
|
Mayor Aaron Hawkins |
Cr Carmen Houlahan |
|
Cr Marie Laufiso |
Cr Jim O'Malley |
|
Cr Jules Radich |
Cr Chris Staynes |
|
Cr Lee Vandervis |
Cr Steve Walker |
|
Cr Andrew Whiley |
|
IN ATTENDANCE |
Sandy Graham (Chief Executive Officer), Gavin Logie (Chief Financial Officer), Richard Davey (Treasurer Dunedin City Treasury Limited), John Christie (Manager, Enterprise Dunedin), Simon Pickford (General Manager, Community Services ), Simon Drew (General Manager, Infrastructure and Development) and Clare Sullivan (Manager, Governance) |
Governance Support Officer Wendy Collard
1 Public Forum
There was no Public Forum.
2 Apologies |
There were no apologies. |
3 Confirmation of agenda |
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Moved (Cr Mike Lord/Cr David Benson-Pope): That the Committee:
Confirms the agenda without addition or alteration
Motion carried |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Mike Lord/Cr Doug Hall): That the Committee:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried |
5 Confirmation of Minutes
5.1 Finance
and Council Controlled Organisations Committee meeting - |
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Moved (Cr Mike Lord/Cr Steve Walker): That the Committee:
Confirms the minutes of the Finance and Council Controlled Organisations Committee meeting held on 08 March 2021 as a correct record. Motion carried |
Reports
6 Actions from resolutions of Finance and Council Controlled Organisations Committee meetings |
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A report from Civic provided an update on the open and completed actions from resolutions of Finance and Council Controlled Organisations Committee meetings from the start of the triennium in October 2019. The Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions. |
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Moved (Cr Mike Lord/Cr Doug Hall): That the Committee:
Notes the Open Actions from resolutions of Finance and Council Controlled Organisations Committee meetings. Motion carried |
Part A Reports
7 Finance and Council Controlled Organisations Committee - Forward Work Programme |
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A report from Corporate Policy provided the forward work programme for the 2021-2022 year. The Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions. |
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Moved (Cr Mike Lord/Cr Doug Hall): That the Committee:
Notes the Finance and Council Controlled Organisations Committee forward work programme. Motion carried |
8 Waipori Fund - Quarter Ending June 2021 |
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A report from Dunedin City Treasury Limited provided information on the results of the Waipori Fund for the for the quarter ended 30 June 2021. The Chief Financial Officer (Gavin Logie) and the Treasury Manager (Richard Davey) spoke to the report and responded to questions.
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Moved (Cr Chris Staynes/Cr Jules Radich): That the Committee:
Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ended 30 June 2021. Motion carried |
10 Items for Consideration by the Chair |
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There were no items for consideration.
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The meeting concluded at 2.40 pm.
..............................................
CHAIRPERSON
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Finance and Council Controlled Organisations Committee 3 November 2021 |
Actions from resolutions of Finance and Council Controlled Organisations Committee meetings
Department: Civic
EXECUTIVE SUMMARY
1 The purpose of this report is to detail the open and completed actions from resolutions of Finance and Council Controlled Organisations Committee meetings from the start of the triennium in October 2019 (Attachment A).
2 As this report is an administrative report only, there are no options or Summary of Considerations.
That the Committee: a) Notes the Open Actions from resolutions of Finance and Council Controlled Organisations Committee meetings shown in Attachment A. |
discussion
3 This report provides an update on resolutions that have been actions and completed since the last Finance and Council Controlled Organisations Committee meeting.
4 There are currently no closed actions for the Finance and Council Controlled Organisations Committee.
NEXT STEPS
5 An updated actions report will be provided at all Finance and Council Controlled Committee meetings.
Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Public Open Actions |
23 |
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Finance and Council Controlled Organisations Committee 3 November 2021 |
Finance and Council Controlled Organisations Committee - Forward Work Programme
Department: Corporate Policy
EXECUTIVE SUMMARY
1 The purpose of this report is to provide a regular update of the Finance and Council Controlled Organisations Committee forward work programme to show areas of activity, progress and expected timeframes for decision making across a range of areas of work. (Attachment A).
2 As this is an administrative report only, there are no options or Summary of Considerations.
That the Committee: a) Notes the Finance and Council Controlled Organisations Committee forward work programme as shown in Attachment A. |
discussion
3 The forward work programme is a regular agenda item which shows areas of activity, progress and expected timeframes for decision making across a range of areas of work.
4 As an update report, purple highlights show changes to timeframes. New items added to the schedule are highlighted in yellow. Items that have been completed or updated are shown as bold.
5 Months where no Committee meetings are scheduled are highlighted as grey. At the time of writing this report, the 2022 meeting dates have not been confirmed, but will be included in the schedule following adoption.
NEXT STEPS
6 An updated report will be provided to future meetings of the Finance and Council Controlled Organisations Committee.
Signatories
Author: |
Sharon Bodeker - Corporate Planner |
Authoriser: |
Gavin Logie - Chief Financial Officer |
|
Title |
Page |
⇩a |
Forward work programme - November 21 |
27 |
Finance and Council Controlled Organisations Committee 3 November 2021 |
Audit and Risk Subcommittee Overview
Department: Civic
EXECUTIVE SUMMARY
1 Warren Allen, Chairperson of the Audit and Risk Subcommittee will be in attendance to provide an overview of the Audit and Risk Subcommittee.
2 As this report is an administrative report only, there are no options or Summary of Considerations.
That the Committee: a) Notes the Audit and Risk Subcommittee update. |
Signatories
Author: |
Wendy Collard - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
There are no attachments for this report.