Finance and Council Controlled Organisations Committee
MINUTES
Minutes of an ordinary meeting of the Finance and Council Controlled Organisations Committee held in the Council Chamber, Level 2, Dunedin Public Art Gallery, The Octagon, Dunedin on Wednesday 22 May 2024, commencing at 10:00am.
PRESENT
Chairperson |
Cr Lee Vandervis |
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Deputy Chairperson |
Cr Cherry Lucas |
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Members |
Cr Bill Acklin |
Cr Sophie Barker |
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Cr David Benson-Pope |
Cr Christine Garey |
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Cr Kevin Gilbert |
Cr Carmen Houlahan |
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Cr Marie Laufiso |
Cr Mandy Mayhem |
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Cr Jim O'Malley |
Mayor Jules Radich |
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Cr Steve Walker |
Cr Brent Weatherall |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Sandy Graham (Chief Executive Officer); Carolyn Allan (Chief Financial Officer); Robert West (General Manager Corporate Services); Leanne Mash (Deputy CEO/General Manager Business and Community Engagement); Jeanette Wikaira (General Manager Arts, Culture and Recreation); Dave Ward (General Manager 3 Waters and Transition); Paul Henderson (Acting General Manager Customer and Regulatory); Nicola Morand (Manahautū, General Manager Policy and Partnerships); Anna Nilsen (Group Manager Property Services); Mr Richard Davey (Treasurer, Dunedin City Holdings Ltd); Mr Peter Hocking (General Manager, Dunedin City Holdings Limited); Cam McCracken (Director – DPAG, Toitū, Lan Yuan and Olveston); Heath Ellis (Group Manager Parks and Recreation); Karilyn Canton (Chief In-House Legal Counsel); Mr Tim Loan (Chairperson Dunedin City Holdings Ltd) |
Governance Support Officer Lauren Riddle
There was no Public Forum.
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An apology was received from Cr Laufiso.
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Moved (Cr Lee Vandervis/Cr Cherry Lucas): That the Committee: Accepts the apology from Cr Laufiso for absence. Motion carried (FCCO/2024/001) |
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Moved (Cr Lee Vandervis/Cr Cherry Lucas): That the Committee:
Confirms the agenda without addition or alteration.
Motion carried |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
There were no updates to the Register of Interest advised.
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Moved (Cr Lee Vandervis/Cr Cherry Lucas): That the Committee:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (FCCO/2024/002) |
5.1 Finance and Council Controlled Organisations Committee meeting - 15 August 2023 |
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Moved (Cr Lee Vandervis/Cr Cherry Lucas): That the Committee: Motion carried (FCCO/2024/003) |
Cr Houlahan entered the meeting at 10:05 am.
6 Finance and Council Controlled Organisations Committee - Forward Work Programme |
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Moved (Cr Lee Vandervis/Cr Cherry Lucas): That the Committee:
a) Notes the Finance and Council Controlled Organisations Committee forward work programme for May 2024. Motion carried (FCCO/2024/004) |
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The report from Finance provided the financial results for the period ended 31 March 2024.
The Chief Financial Officer (Carolyn Allan); General Manager Corporate Services (Robert West); General Manager 3 Waters and Transition (Dave Ward); Group Manager Property Services (Anna Nilsen); Group Manager Parks and Recreation (Heath Ellis) and Director DPAG, Toitū and Olveston (Cam McCracken) spoke to the report and responded to questions.
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Moved (Cr Lee Vandervis/Cr Cherry Lucas): That the Committee:
a) Notes the Financial Performance for the period ended 31 March 2024 and the Financial Position as at that date. Motion carried (FCCO/2024/005) |
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The report from the Dunedin City Treasury Limited (DCTL) provided information on the results of the Waipori Fund for the quarter ended 31 March 2024.
The Treasurer for Dunedin City Holdings Ltd (Richard Davey) and the Chief Financial Officer (Carolyn Allan) spoke to the report and responded to questions.
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Moved (Cr Lee Vandervis/Cr Cherry Lucas): That the Committee:
a) Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ended 31 March 2024. b) Notes that the Waipori Fund Statement of Investment Policy and Objectives (SIPO) will be reviewed as part of the 9-year plan 2025-34 process. Motion carried (FCCO/2024/006) |
9 DUNEDIN CITY HOLDINGS LTD GROUP UPDATE FOR QUARTER ENDING 31 March 2024 |
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The report from Dunedin City Holdings Limited (DCHL) Group provided a quarterly update for the period ended 31 March 2024.
The Chair DCHL (Mr Tim Loan) and DCHL General Manager (Mr Peter Hocking) spoke to the report and responded to questions.
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Moved (Cr Lee Vandervis/Cr Cherry Lucas): That the Committee: a) Notes the Dunedin City Holdings Limited (DCHL) Group quarterly update for the period ended 31 March 2024. Motion carried (FCCO/2024/007) |
Moved (Cr Lee Vandervis/Cr Cherry Lucas): That the Committee:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
Motion carried (FCCO/2024/008) |
10 Items for consideration by the Chair |
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There were no Items for consideration by the Chair. |
The meeting concluded at 12:42pm.
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CHAIRPERSON