Grants Subcommittee

Dunedin Regional Events Fund

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Friday 30 April 2021, commencing at 9.30 am

PRESENT

Chairperson	Cr Christine Garey
Deputy Chairperson	Cr Marie Laufiso
Members	Cr Sophie Barker	Cr Rachel Elder
	Alister Robinson	Cr Chris Staynes
	Cr Steve Walker

IN ATTENDANCE

John Christie (Director Enterprise Dunedin), Tammy Jackman (Events Special Projects Co Ordinator), Malcolm Anderson (Manager City Marketing) and Wai Piggott (Financial Analyst)

Governance Support Officer                  Rebecca Murray

Cr Garey provided an overview of the housekeeping for the Edinburgh Room.

A minutes silence was held to acknowledge the passing of former Mayor Dave Cull.

1          Opening

Malcolm Anderson opened the meeting with a karakia timataka.

2          Apologies

There were no apologies.

3          Confirmation of agenda
	Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: Confirms the agenda without addition or alteration. Motion carried (GS/2021/001)

2          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a)     Notes the Elected or Independent Members' Interest Register; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2021/002)

Resolution to exclude the public

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Dunedin Regional Events Fund March 2021	S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (GS/2021/003)

The meeting went into non-public at 9.34 am and then concluded at.11.25 am.

..............................................

CHAIRPERSON