Grants Subcommittee

Place-Based Community

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 29 September 2022, commencing at 9.00 am

PRESENT

Chairperson	Cr Christine Garey
Members	Cr Sophie Barker	Teresa Chan
	Cr Rachel Elder	Adam Keane

IN ATTENDANCE

Joy Lanini (Manager Community Development and Events), Kat McNamara (Financial Analyst) Becks New (Community Advisor), Marty Pritchard (Team Leader Community Development), Margo Reid( Community Advisor) and Mere Taana-Jouandies (Community Advisor)

Governance Support Officer                  Rebecca Murray

1          Karakia timataka

Adam Keane opened the meeting with a karakia timataka.

2          Apologies

Apologies had been received from Anna Parker, Hannah Molloy, Jonathan Usher, Cr Steve Walker and Cr Marie Laufiso.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Accepts the apologies from Anna Parker, Hannah Molloy, Jonathan Usher, Cr Steve Walker and Cr Marie Laufiso.

Motion carried (GS/2022/044)

3          Confirmation of agenda
	Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee: Confirms the agenda without addition or alteration. Motion carried (GS/2022/045)

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a)     Notes the Elected or Independent Members' Interest Register; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2022/046)

5          Confirmation of Minutes

5.1       Grants Subcommittee meeting - 4 July 2022
	Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee: Confirms the minutes of the Grants Subcommittee meeting held on 04 July 2022 as a correct record. Motion carried (GS/2022/047)

Part A Reports

6          2022/2023 Place-Based Community Grants

In a report from Community Development and Events the Grants Subcommittee was requested to allocate the Place-Based Community Grants 2022-23 on behalf of the DCC, as per the delegations set out within the Council’s Committee Structure and Delegations Manual.

A total of $442,130 was available for allocation, the annual budget of $430,000 and returned funds ($12,130) from the Blueskin Resilient Communities Trust (BRCT).

There was discussion on whether the unspent funds from previous allocation rounds could be retained by the Caversham Community Group, and Brockville Charitable Trust (previously the Brockville Improvement and Amenities Society).

Four place-based community groups had applied for new funding in 2022/23, and two groups and were seeking confirmation of the second year of multi-year funding.

The Manager Community Development and Events (Joy Lanini), Team Leader Community Development (Marty Pritchard) and Community Advisors (Mere Taana-Jouanides, Margo Reid and Becks New) spoke to the report and responded to members’ questions.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a)     Approves Brockville Improvement and Amenities Society retain $65,721.76 from the previously allocated Place-based Community Grant funding to support activities and operational costs in 2022/23.

b)     Approves Caversham Community Group retain $17,344.72 from the previously allocated Place-based Community Grant funding to support activities and operational costs in 2022/23.

Motion carried (GS/2022/048)

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Notes the report.

b) Approves the funding as follows:

1	Corstorphine Community Hub	$70,000.00
2	Greater Taieri Community Network (Taieri Network)	$65,000.00
3	Progress of Waikouaiti Area (POWA) (Progress of Waikouaiti Area)	$70,381.00
	Multi Year Funding
4	South Dunedin Community Network	$85,000.00
5	Greater Green Island Community Network Charitable Trust (GGICN) (Greater Green Island Community)	$75,500.00
6	North East Valley Community Development Project	$76,249.00

Motion carried (GS/2022/049)

The Chair (Cr Christine Garey) acknowledged Manager Community Development and Events (Joy Lanini’s) committed dedication and service to the community and Council and wished her well for her future endeavours.

7          Karakia Whakamutuka
	Adam Keane closed the meeting with a karakia whakamutuka.

The meeting concluded at 9.53 am.

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CHAIRPERSON CHIEF EXECUTIVE OFFICER