Grants Subcommittee
Arts, Professional Theatre, Creative Communities Scheme, Community Events, Community, Small Project, Neighbourhood Matching, Waste Minimisation Community Projects and Initiatives, Waste Minimisation Innovation and Development (Commercial) and Dunedin Biodiversity Fund
MINUTES
Minutes of an ordinary meeting of the Grants Subcommittee held in the Council Conference Room, Dunedin Public Art Gallery, The Octagon, Dunedin on Wednesday 16 November 2022, commencing at 9.30 am
PRESENT
Chairperson |
Cr Marie Laufiso |
|
Deputy Chairperson |
Cr Bill Acklin |
|
Members |
Cr Sophie Barker |
Teresa Chan |
|
Peter Hayden |
Cr Cherry Lucas |
|
Cr Mandy Mayhem |
Hannah Molloy |
|
Anna Parker |
Jonathan Usher |
|
Craig Wilson |
|
IN ATTENDANCE |
Jeanette Wikaira (Manahautū – General Manager Māori, Partnerships and Policy), Kat McNamara (Financial Analyst), Amie Taua (Ara Toi Advisor), Mere Taana-Jouanides (Community Advisor), Becks New (Community Advisor), Margo Reid (Community Advisor), Dan Hendra (Team Leader Events), Tammy Jackman (Events Special Projects Coordinator), Amanda Dyer (Major and Premier Event Coordinator), Ohla Viazenko (Events Advisor – Civic and Community), Catherine Gledhill (Supervisor Waste Minimisation), Elodie Letendre (Waste Minimisation Officer), Karen Gadomski (Waste Minimisation Strategy Officer), Mark Mawdsley (Team Leader Advisory Services) and Zoe Lunniss (Biodiversity Advisor) |
Governance Support Officer Rebecca Murray
Anna Parker opened the meeting with a karakia timataka.
Apologies were received from Don Hunter, Cr Andrew Whiley and Adam Keane.
|
Moved (Cr Marie Laufiso/Cr Mandy Mayhem): That the Subcommittee:
Accepts the apologies from Don Hunter, Cr Andrew Whiley and Adam Keane.
Motion carried (GS/2022/050) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Teresa Chan updated her register of interest, adding Director – Sun Gum Saan Ltd.
Cr Mandy Mayhem updated her register of interest, adding Deputy Chair – Keep New Zealand Beautiful and Member - Coastal Community Cycleway Network.
|
Moved (Cr Marie Laufiso/Cr Bill Acklin): That the Subcommittee:
a) Amends the Elected or Independent Members' Interest Register; and b) Confirms the proposed management plan for Elected or Independent Members' Interests. Motion carried (GS/2022/051) |
4 Arts, Professional Theatre, Creative Communities Scheme, Community Events, Community and Small Grant Applications |
|||||||||||||||||||||||||||||||||||
|
A report summarised applications for Community Arts, Professional Theatre, CNZ Creative Communities, Community Events and Community Grant funding received in September 2022. The Manahautū – General Manager Māori, Partnerships and Policy (Jeanette Wikaira) and Ara Toi Advisor (Amie Taua) spoke to the report responded to members’ questions. |
||||||||||||||||||||||||||||||||||
|
Arts
The Manahautū – General Manager Māori, Partnerships and Policy (Jeanette Wikaira) and Ara Toi Advisor (Amie Taua) spoke to the report responded to members’ questions.
|
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Cr Marie Laufiso/Cr Bill Acklin): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/052) |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Professional Theatre
The Manahautū – General Manager Māori, Partnerships and Policy (Jeanette Wikaira) and Ara Toi Advisor (Amie Taua) spoke to the report responded to members’ questions.
Cr Marie Laufiso declared a conflict of interest with Item 2 – Prospect Park Productions and left the room while this application was considered. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Cr Marie Laufiso/Cr Mandy Mayhem): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/053) |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Cr Marie Laufiso left the room while this item was considered at 10.25 am and Cr Acklin chaired the meeting. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Cr Bill Acklin/Jonathan Usher): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/054) |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Cr Marie Laufiso returned to the meeting at 10.35 am and resumed the Chair. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Creative Communities Scheme
The Manahautū – General Manager Māori, Partnerships and Policy (Jeanette Wikaira) and Ara Toi Advisor (Amie Taua) spoke to the report responded to members’ questions.
Cr Bill Acklin left the meeting at 10.36 am and returned to the meeting at 10.42 am.
Anna Parker declared a conflict of interest with Item 2 - Christine Keller (Christine Keller T/A A Weaving on Hillingdon) and withdrew from this item.
The Ara Toi Advisor (Amie Staff) declared a conflict of interest with Item 10 – Improsaurus Inc and advised the subcommittee that she did not assess this application.
|
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Anna Parker withdrew from this item. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Cr Marie Laufiso/Cr Sophie Barker): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/055) with Jonathan Usher abstaining. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Anna Parker returned to the meeting. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Cr Marie Laufiso/Cr Bill Acklin): That the Subcommittee:
Adjourns the meeting.
Motion carried |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
The meeting adjourned at 10.54 am and reconvened at 11.15 am. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Peter Hayden/Cr Bill Acklin): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/056) with Jonathan Usher abstaining. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Hannah Molloy/Peter Hayden): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/057) with Jonathan Usher abstaining. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Cr Sophie Barker/Hannah Molloy): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/058) with Cr Bill Acklin recording his vote against and Jonathan Usher abstaining. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Hannah Molloy/Cr Mandy Mayhem): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/059) with Cr Bill Acklin and Teresa Chan recording their vote against and Jonathan Usher abstaining. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Cr Sophie Barker/Cr Bill Acklin): That the Subcommittee:
Adjourns the meeting.
Motion carried |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
The meeting adjourned at 11.49 am and 11.55 am. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Hannah Molloy/Cr Sophie Barker): That the Subcommittee:
Approves the funding as follows:
Division The Subcommittee voted by division
For: Cr Mandy Mayhem, Hannah Molloy and Cr Marie Laufiso (3). Against: Cr Bill Acklin, Cr Sophie Barker, Teresa Chan, Peter Hayden, Cr Cherry Lucas and Anna Parker (6). Abstained: Jonathan Usher (1).
The division was declared LOST by 6 votes to 3
|
||||||||||||||||||||||||||||||||||
|
Moved (Cr Marie Laufiso/Cr Bill Acklin): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/060) |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Peter Hayden left the meeting at 12.07 pm. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Community Events
The Team Leader Events (Dan Hendra), Events Special Projects Coordinator (Tammy Jackman), Events Advisor (Civic and Community) (Olha Viazenko) and Major and Premier Event Coordinator (Amanda Dyer) will speak to the applications and respond to members’ questions.
Jonathan Usher declared a conflict of interest with Item 1 - Brighton Gala Experience and withdrew from this item.
Hannah Molloy declared a conflict of interest with Item 4 - Dunedin Folk Club (New Edinburgh Folk Club Inc) and withdrew from this item.
Cr Cherry Lucas left the meeting at 12.25 pm. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Cr Marie Laufiso/Cr Sophie Barker): That the Subcommittee:
Adjourns the meeting.
Motion carried |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
The meeting adjourned at 12.30 pm and reconvened at 12.57 pm. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Cr Cherry Lucas returned to the meeting at 1.07 pm. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Jonathan Usher withdrew from this item. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Cr Marie Laufiso/Hannah Molloy): That the Subcommittee:
Approves the funding as follows:
|
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Jonathan Usher returned to the meeting. |
||||||||||||||||||||||||||||||||||
|
Hannah Molloy withdrew from this item. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Cr Marie Laufiso/Cr Bill Acklin): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/062) |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Hannah Molloy returned to the meeting. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Cr Bill Acklin/Cr Mandy Mayhem): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/063) |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Community
The Community Advisors (Margo Reid, Mere Taana-Jouanides and Becks New) will speak to the applications and respond to members’ questions.
Hannah Molloy declared a conflict of interest with Item 3 - Cancer Society of NZ Otago and Southland Division and withdrew from this item.
Jonathan Usher declared a conflict of interest with Item 3 - Cancer Society of NZ Otago and Southland Division and Item 19 - The Brain Injury Association (Otago) Inc and withdrew from these items.
Cr Marie Laufiso declared a conflict of interest with Item 18 - Te Hou Ora Whānau Services (Te Hou Ora Otepoti Inc) and withdrew from this item.
Cr Mandy Mayhem declared a conflict of interest with Item 23 - WEKA Wellness Empathy Kindness Aotearoa and withdrew from this item. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Cr Marie Laufiso/Cr Mandy Mayhem): That the Subcommittee:
Adjourns the meeting.
Motion carried |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
The meeting adjourned at 1.35 pm and reconvened at 1.39 pm. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Cr Marie Laufiso/Jonathan Usher): That the Subcommittee:
Declines the funding as follows:
Motion carried (GS/2022/064) |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Cr Marie Laufiso withdrew from this item. Cr Bill Acklin chaired the meeting while this item was passed. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Cr Bill Acklin/Hannah Molloy): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/065) |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Cr Marie Laufiso returned to the meeting and resumed the Chair. |
||||||||||||||||||||||||||||||||||
|
Hannah Molloy withdrew from this item. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Jonathan Usher withdrew from Items 3 and 19. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Cr Marie Laufiso/Cr Mandy Mayhem): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/066) |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Hannah Molloy returned to the meeting. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Cr Marie Laufiso/Hannah Molloy): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/067) |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Jonathan Usher returned to the meeting. |
||||||||||||||||||||||||||||||||||
|
Cr Mandy Mayhem withdrew from this item. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Cr Marie Laufiso/Cr Sophie Barker): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/068) |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Cr Mandy Mayhem returned to the meeting. |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Anna Parker/Teresa Chan): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/069) |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Hannah Molloy/Jonathan Usher): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/070) |
||||||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||||||
|
Moved (Cr Marie Laufiso/Cr Mandy Mayhem): That the Subcommittee:
Notes the funds allocated between 1 April 2022 and 30 September 2022 for Small Project and Neighbourhood Matching grants. Motion carried (GS/2022/071) |
||||||||||||||||||||||||||||||||||
5 Waste Minimisation Community Projects/Initiatives, Innovation and Development (Commercial) and Small Grant Applications |
|||||||||||||
|
A report summarised applications received during September 2022 for Waste Minimisation Community Project/Initiative and Waste Minimisation Innovation and Development (Commercial) funding. |
||||||||||||
|
Waste Minimisation Community Projects/Initiatives
The Waste Minimisation Supervisor (Catherine Gledhill), Waste Minimisation Officer (Elodie Letendre) and Waste Minimisation (Karen Gadomski) will speak to the applications and respond to members’ questions.
|
||||||||||||
|
|
||||||||||||
|
|
||||||||||||
|
Moved (Cr Sophie Barker/Hannah Molloy): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/072) |
||||||||||||
|
|
||||||||||||
|
Waste Minimisation Innovation and Development (Commercial)
The Waste Minimisation Supervisor (Catherine Gledhill), Waste Minimisation Officer (Elodie Letendre) and Waste Minimisation (Karen Gadomski) will speak to the applications and respond to members’ questions.
Hannah Molloy declared a conflict of interest with Item 1 - Dunedin Craft Distillers (Dunedin Craft Distillers Ltd) and withdrew from this item.
Cr Cherry Lucas declared a conflict of interest with Item 7 - Taste Nature (Taste Nature Ltd) and withdrew from this item. |
||||||||||||
|
|
||||||||||||
|
Moved (Cr Marie Laufiso/Cr Sophie Barker): That the Subcommittee:
Declines the funding as follows:
Motion carried (GS/2022/073) |
||||||||||||
|
|
||||||||||||
|
Hannah Molloy withdrew from this item. |
||||||||||||
|
|
||||||||||||
|
Moved (Cr Marie Laufiso/Cr Bill Acklin): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/074) |
||||||||||||
|
|
||||||||||||
|
Hannah Molloy returned to the meeting. |
||||||||||||
|
Cr Cherry Lucas withdrew from this item. |
||||||||||||
|
|
||||||||||||
|
Moved (Cr Marie Laufiso/Teresa Chan): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/075) |
||||||||||||
|
|
||||||||||||
|
Cr Cherry Lucas returned to the meeting. |
||||||||||||
|
|
||||||||||||
|
Moved (Cr Marie Laufiso/Cr Mandy Mayhem): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/076) |
||||||||||||
|
|
||||||||||||
|
Moved (Cr Marie Laufiso/Cr Bill Acklin): That the Subcommittee:
a) Approves the remaining unallocated grant funding from the Waste Minimisation Community Project/Initiative Grants fund be attributed to the next Waste Minimisation Community Project/Initiative Grants funding round in March 2023. b) Notes that the Waste Minimisation Grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded. c) Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants. Motion carried (GS/2022/077) |
||||||||||||
|
|
||||||||||||
|
Hannah Molloy, Anna Parker, Jonathan Usher, Teresa Chan and Cr Cherry Lucas left the meeting at 2.31 pm. |
||||||||||||
|
Craig Wilson entered the meeting at 2.31 pm. |
6 Dunedin Biodiversity Fund - Final reports on completed projects |
|
|
|
|
|
|
Moved (Cr Bill Acklin/Cr Sophie Barker): That the Subcommittee:
a) Notes the project completion reports on Dunedin Biodiversity Fund projects. b) Approves reallocating $8,230.10 of unclaimed grant monies to the March 2023 round of the Biodiversity Fund. Motion carried (GS/2022/078) |
|
A report provided an overview of the applications for the September 2022 round of the Dunedin Biodiversity Fund. The Team Leader Advisory Services (Mark Mawdsley) and Biodiversity Officer (Zoe Lunniss) will speak to the report and respond to members’ questions. Cr Sophie Barker declared a conflict of interest with Item BIO-2022-25 - Pukekura Trust and withdrew from this item. |
|||||||||||||||||||||||||||||||||
|
Moved (Cr Marie Laufiso/Cr Sophie Barker): That the Subcommittee:
Declines the funding as follows:
Motion carried (GS/2022/079) |
|||||||||||||||||||||||||||||||||
|
|
|||||||||||||||||||||||||||||||||
|
Cr Sophie Barker withdrew from this item. |
|||||||||||||||||||||||||||||||||
|
|
|||||||||||||||||||||||||||||||||
|
Moved (Cr Marie Laufiso/Cr Mandy Mayhem): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/080) |
|||||||||||||||||||||||||||||||||
|
|
|||||||||||||||||||||||||||||||||
|
Cr Sophie Barker returned to the meeting. |
|||||||||||||||||||||||||||||||||
|
Moved (Cr Marie Laufiso/Cr Bill Acklin): That the Subcommittee:
Approves the funding as follows:
Motion carried (GS/2022/081) |
|
Cr Laufiso closed the meeting with a karakia whakamutuka.
|
The meeting concluded at 2.46 pm.
..............................................
CHAIRPERSON