Grants Subcommittee

Arts, Professional Theatre, Creative Communities Scheme, Community Events, Community, Small Project, Neighbourhood Matching, Waste Minimisation Community Projects and Initiatives, Waste Minimisation Innovation and Development (Commercial) and Dunedin Biodiversity Fund

MINUTES

 

Minutes of an ordinary meeting of the Grants Subcommittee held in the Council Conference Room, Dunedin Public Art Gallery, The Octagon, Dunedin on Wednesday 16 November 2022, commencing at 9.30 am

 

PRESENT

 

Chairperson

Cr Marie Laufiso

 

Deputy Chairperson

Cr Bill Acklin

 

Members

Cr Sophie Barker

Teresa Chan

 

Peter Hayden

Cr Cherry Lucas

 

Cr Mandy Mayhem

Hannah Molloy

 

Anna Parker

Jonathan Usher

 

Craig Wilson

 

 

IN ATTENDANCE

Jeanette Wikaira (Manahautū – General Manager Māori, Partnerships and Policy), Kat McNamara (Financial Analyst),  Amie Taua (Ara Toi Advisor), Mere Taana-Jouanides (Community Advisor), Becks New (Community Advisor), Margo Reid (Community Advisor), Dan Hendra (Team Leader Events), Tammy Jackman (Events Special Projects Coordinator), Amanda Dyer (Major and Premier Event Coordinator), Ohla Viazenko (Events Advisor – Civic and Community), Catherine Gledhill (Supervisor Waste Minimisation), Elodie Letendre (Waste Minimisation Officer), Karen Gadomski (Waste Minimisation Strategy Officer), Mark Mawdsley (Team Leader Advisory Services) and Zoe Lunniss (Biodiversity Advisor)

 

Governance Support Officer                  Rebecca Murray

 

 

1          KARAKIA TIMATAKA

Anna Parker opened the meeting with a karakia timataka.


 

2          Apologies

Apologies were received from Don Hunter, Cr Andrew Whiley and Adam Keane.

 

Moved (Cr Marie Laufiso/Cr Mandy Mayhem):

That the Subcommittee:

 

Accepts the apologies from Don Hunter, Cr Andrew Whiley and Adam Keane.

 

Motion carried (GS/2022/050)

 

 

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Teresa Chan updated her register of interest, adding Director – Sun Gum Saan Ltd.

 

Cr Mandy Mayhem updated her register of interest, adding Deputy Chair – Keep New Zealand Beautiful and Member - Coastal Community Cycleway Network.

 

 

Moved (Cr Marie Laufiso/Cr Bill Acklin):

That the Subcommittee:

 

a)     Amends the Elected or Independent Members' Interest Register; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2022/051)

 

Part A Reports

4          Arts, Professional Theatre, Creative Communities Scheme, Community Events, Community and Small Grant Applications

 

A report summarised applications for Community Arts, Professional Theatre, CNZ Creative Communities, Community Events and Community Grant funding received in September 2022.

The Manahautū – General Manager Māori, Partnerships and Policy (Jeanette Wikaira) and Ara Toi Advisor (Amie Taua) spoke to the report responded to members’ questions.

 

Arts

 

The Manahautū – General Manager Māori, Partnerships and Policy (Jeanette Wikaira) and Ara Toi Advisor (Amie Taua) spoke to the report responded to members’ questions.

 

 

 

 

 

 

Moved (Cr Marie Laufiso/Cr Bill Acklin):

That the Subcommittee:

 

Approves the funding as follows:

 

1

Dunedin Jazz Foundation

$5,000.00

2

Wave Project Space (The Blue Oyster Arts Trust)

$5,000.00

3

WEKA Club Inc (Dunedin Fringe Arts Trust)

$5,000.00

 

Motion carried (GS/2022/052)

 

 

 

Professional Theatre

 

The Manahautū – General Manager Māori, Partnerships and Policy (Jeanette Wikaira) and Ara Toi Advisor (Amie Taua) spoke to the report responded to members’ questions.

 

Cr Marie Laufiso declared a conflict of interest with Item 2 – Prospect Park Productions and left the room while this application was considered. 

 

 

 

Moved (Cr Marie Laufiso/Cr Mandy Mayhem):

That the Subcommittee:

 

Approves the funding as follows:

 

1

Dunedin Summer Shakespeare (Stage South Charitable Trust)

$13,700.00

 

Motion carried (GS/2022/053)

 

 

 

Cr Marie Laufiso left the room while this item was considered at 10.25 am and Cr Acklin chaired the meeting.

 

 

 

Moved (Cr Bill Acklin/Jonathan Usher):

That the Subcommittee:

 

Approves the funding as follows:

 

2

Prospect Park Productions

$11,360.00

 

Motion carried (GS/2022/054)

 

 

 

Cr Marie Laufiso returned to the meeting at 10.35 am and resumed the Chair.

 

 

 

Creative Communities Scheme

 

The Manahautū – General Manager Māori, Partnerships and Policy (Jeanette Wikaira) and Ara Toi Advisor (Amie Taua) spoke to the report responded to members’ questions.

 

Cr Bill Acklin left the meeting at 10.36 am and returned to the meeting at 10.42 am.

 

Anna Parker declared a conflict of interest with Item 2 - Christine Keller (Christine Keller T/A A Weaving on Hillingdon) and withdrew from this item.

 

The Ara Toi Advisor (Amie Staff) declared a conflict of interest with Item 10 – Improsaurus Inc and advised the subcommittee that she did not assess this application.

 

 

 

 

Anna Parker withdrew from this item.

 

 

 

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

 

Approves the funding as follows:

 

2

Christine Keller (Christine Keller T/A A Weaving on Hillingdon)

$10,000.00

 

Motion carried (GS/2022/055) with Jonathan Usher abstaining.

 

 

 

Anna Parker returned to the meeting.

 

 

 

Moved (Cr Marie Laufiso/Cr Bill Acklin):

That the Subcommittee:

 

Adjourns the meeting.

 

Motion carried

 

 

 

The meeting adjourned at 10.54 am and reconvened at 11.15 am.

 

 

 

Moved (Peter Hayden/Cr Bill Acklin):

That the Subcommittee:

 

Approves the funding as follows:

 

13

Plan D Productions (Ms Joanna Mary Harford)

$8,663.87

 

Motion carried (GS/2022/056) with Jonathan Usher abstaining.

 

 

 

Moved (Hannah Molloy/Peter Hayden):

That the Subcommittee:

 

Approves the funding as follows:

 

5

Dunedin Midwinter Celebrations (Dunedin Midwinter Celebrations Trust)

$8,000.00

 

Motion carried (GS/2022/057) with Jonathan Usher abstaining.

 

 

 

Moved (Cr Sophie Barker/Hannah Molloy):

That the Subcommittee:

 

Approves the funding as follows:

 

7

Dunedin Youth Writers Association (DYWA) (S Jack)

$7,000.00

 

Motion carried (GS/2022/058) with Cr Bill Acklin recording his vote against and Jonathan Usher abstaining.

 

 

 

Moved (Hannah Molloy/Cr Mandy Mayhem):

That the Subcommittee:

 

Approves the funding as follows:

 

9

Friends of the Globe Theatre Inc

$3,000.00

11

James Risbey (Mr J D Risbey)

$5,900.00

 

Motion carried (GS/2022/059) with Cr Bill Acklin and Teresa Chan recording their vote against and Jonathan Usher abstaining.

 

 

 

Moved (Cr Sophie Barker/Cr Bill Acklin):

That the Subcommittee:

 

Adjourns the meeting.

 

Motion carried

 

 

 

The meeting adjourned at 11.49 am and 11.55 am.

 

 

 

Moved (Hannah Molloy/Cr Sophie Barker):

That the Subcommittee:

 

Approves the funding as follows:

 

10

Improsaurus Inc

$8,000.00

17

The StarJam Charitable Trust

$7,000.00

 

Division

The Subcommittee voted by division

 

For:                  Cr Mandy Mayhem, Hannah Molloy and Cr Marie Laufiso (3).

Against:          Cr Bill Acklin, Cr Sophie Barker, Teresa Chan, Peter Hayden, Cr Cherry Lucas and Anna Parker (6).

Abstained:    Jonathan Usher (1).

 

The division was declared LOST by 6 votes to 3

 

 

 

Moved (Cr Marie Laufiso/Cr Bill Acklin):

That the Subcommittee:

 

Approves the funding as follows:

 

1

A Mulled Whine Productions

$1,272.07

3

Dunedin Chinese Art/Instrument Association

$1,758.50

4

Dunedin Concerto Competition Incorporated

$3,000.00

6

Dunedin Opera Company Inc (Opera Otago Dunedin Opera Company Inc)

$6,000.00

8

Every Body Is a Treasure Charitable Trust (Every Body is a Treasure

$2,780.00

10

Improsaurus Inc

$10,000.00

12

Miranda Bellay and Amanda Fauteux (A J Fauteux)

$2,000.00

14

Robert Fugah (Robert Koffie Fugah)

$2,938.10

15

Strath Taieri Historical Society Inc

$6,000.00

16

The Barden Party (Fenceswing Ltd)

$2,410.00

17

The StarJam Charitable Trust

$5,000.00

 

Motion carried (GS/2022/060)

 

 

 

Peter Hayden left the meeting at 12.07 pm.

 

 

 

Community Events

 

The Team Leader Events (Dan Hendra), Events Special Projects Coordinator (Tammy Jackman), Events Advisor (Civic and Community) (Olha Viazenko) and Major and Premier Event Coordinator (Amanda Dyer) will speak to the applications and respond to members’ questions.

 

Jonathan Usher declared a conflict of interest with Item 1 - Brighton Gala Experience and withdrew from this item.

 

Hannah Molloy declared a conflict of interest with Item 4 - Dunedin Folk Club (New Edinburgh Folk Club Inc) and withdrew from this item.

 

Cr Cherry Lucas left the meeting at 12.25 pm.

 

 

 

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

 

Adjourns the meeting.

 

Motion carried

 

 

 

The meeting adjourned at 12.30 pm and reconvened at 12.57 pm.

 

 

 

Cr Cherry Lucas returned to the meeting at 1.07 pm.

 

 

 

Jonathan Usher withdrew from this item.

 

 

 

Moved (Cr Marie Laufiso/Hannah Molloy):

That the Subcommittee:

 

Approves the funding as follows:

 

1

Brighton Gala Experience

$1,500.00

 

Motion carried (GS/2022/061)

 

 

 

Jonathan Usher returned to the meeting.

 

Hannah Molloy withdrew from this item.

 

 

 

Moved (Cr Marie Laufiso/Cr Bill Acklin):

That the Subcommittee:

 

Approves the funding as follows:

 

4

Dunedin Folk Club (New Edinburgh Folk Club Inc)

$6,500.00

 

Motion carried (GS/2022/062)

 

 

 

Hannah Molloy returned to the meeting.

 

 

 

Moved (Cr Bill Acklin/Cr Mandy Mayhem):

That the Subcommittee:

 

Approves the funding as follows:

 

2

Dunedin BMX Club Inc

$4,101.39

3

Dunedin Concerto Competition Incorporated

$7,300.00

4

Dunedin Folk Club (New Edinburgh Folk Club Inc)

$6,500.00

5

Dunedin Ice Skating Club Inc

$2,516.73

6

Dunedin Poultry, Pigeon and Cage Bird Club

$1,160.00

7

Royal NZ Pipe Band Association – Otago Centre

$5,680.00

8

Swing Riot Dunedin Inc

$2,000.00

9

Taieri Network

$5,453.00

10

The Green Island Competitions Society Inc

$1,248.00

11

The Peace Club

$4,049.38

12

Vintage Car Club of New Zealand Otago Branch Inc

$2,441.50

 

Motion carried (GS/2022/063)

 

 

 

 

 

Community

 

The Community Advisors (Margo Reid, Mere Taana-Jouanides and Becks New) will speak to the applications and respond to members’ questions.

 

Hannah Molloy declared a conflict of interest with Item 3 - Cancer Society of NZ Otago and Southland Division and withdrew from this item.

 

Jonathan Usher declared a conflict of interest with Item 3 - Cancer Society of NZ Otago and Southland Division and Item 19 - The Brain Injury Association (Otago) Inc and withdrew from these items.

 

Cr Marie Laufiso declared a conflict of interest with Item 18 - Te Hou Ora Whānau Services (Te Hou Ora Otepoti Inc) and withdrew from this item. 

 

Cr Mandy Mayhem declared a conflict of interest with Item 23 - WEKA Wellness Empathy Kindness Aotearoa and withdrew from this item.

 

 

 

Moved (Cr Marie Laufiso/Cr Mandy Mayhem):

That the Subcommittee:

 

Adjourns the meeting.

 

Motion carried

 

 

 

The meeting adjourned at 1.35 pm and reconvened at 1.39 pm.

 

 

 

Moved (Cr Marie Laufiso/Jonathan Usher):

That the Subcommittee:

 

Declines the funding as follows:

 

10

East Otago Catchment Group

22

United Care Trust

 

Motion carried (GS/2022/064)

 

 

 

Cr Marie Laufiso withdrew from this item.  Cr Bill Acklin chaired the meeting while this item was passed.

 

 

 

Moved (Cr Bill Acklin/Hannah Molloy):

That the Subcommittee:

 

Approves the funding as follows:

 

18

Te Hou Ora Whānau Services (Te Hou Ora Otepoti Inc)

$5,000.00

 

Motion carried (GS/2022/065)

 

 

 

Cr Marie Laufiso returned to the meeting and resumed the Chair.

 

Hannah Molloy withdrew from this item.

 

 

 

Jonathan Usher withdrew from Items 3 and 19.

 

 

 

Moved (Cr Marie Laufiso/Cr Mandy Mayhem):

That the Subcommittee:

 

Approves the funding as follows:

 

3

Cancer Society of NZ Otago and Southland Division

$3,700.00

 

Motion carried (GS/2022/066)

 

 

 

Hannah Molloy returned to the meeting.

 

 

 

Moved (Cr Marie Laufiso/Hannah Molloy):

That the Subcommittee:

 

Approves the funding as follows:

 

19

The Brain Injury Association (Otago) Inc

$3,700.00

 

Motion carried (GS/2022/067)

 

 

 

Jonathan Usher returned to the meeting.

 

Cr Mandy Mayhem withdrew from this item.

 

 

 

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

 

Approves the funding as follows:

 

23

WEKA Wellness Empathy Kindness Aotearoa

$5,000.00

 

Motion carried (GS/2022/068)

 

 

 

Cr Mandy Mayhem returned to the meeting.

 

 

 

Moved (Anna Parker/Teresa Chan):

That the Subcommittee:

 

Approves the funding as follows:

 

1

Alzheimers Otago

$3,700.00

2

Anglican Family Care Centre (Inc)

$3,700.00

4

Diabetes New Zealand

$3,700.00

5

Disability Information Services Inc

$3,700.00

12

MDA Southern Regions now MDA South Island (Muscular Dystrophy Association of New Zealand Incorporated)

$3,700.00

13

Otago Multiple Sclerosis Society Inc

$3,700.00

15

People First New Zealand Inc

$3,700.00

 

Motion carried (GS/2022/069)

 

 

 

Moved (Hannah Molloy/Jonathan Usher):

That the Subcommittee:

 

Approves the funding as follows:

 

6

Dunedin Community Transport Trust

$5,000.00

7

Dunedin Curtain Bank Trust

$5,000.00

8

Dunedin Korean Language & Culture Society

$4,500.00

9

Dunedin South Community Patrol Inc

$5,000.00

11

Ignite Consultants (Ignite – Dunedin Branch)

$3,500.00

14

Otago Youth Wellness Trust

$5,000.00

16

Saddle Hill Foundation Trust

$5,000.00

17

Taieri Christian Care Trust

$5,000.00

20

The Canlnspire Charitable Trust

$2,000.00

21

The Work Opportunities Trust

$5,000.00

 

Motion carried (GS/2022/070)

 

 

 

Moved (Cr Marie Laufiso/Cr Mandy Mayhem):

That the Subcommittee:

 

Notes the funds allocated between 1 April 2022 and 30 September 2022 for Small Project and Neighbourhood Matching grants.

Motion carried (GS/2022/071)

 

5          Waste Minimisation Community Projects/Initiatives, Innovation and Development (Commercial) and Small Grant Applications

 

A report summarised applications received during September 2022 for Waste Minimisation Community Project/Initiative and Waste Minimisation Innovation and Development (Commercial) funding.

 

Waste Minimisation Community Projects/Initiatives

 

The Waste Minimisation Supervisor (Catherine Gledhill), Waste Minimisation Officer (Elodie Letendre) and Waste Minimisation (Karen Gadomski) will speak to the applications and respond to members’ questions.

 

 

 

 

 

 

Moved (Cr Sophie Barker/Hannah Molloy):

That the Subcommittee:

 

Approves the funding as follows:

 

1

Aurora Tamariki Early Years Care and Kindergarten (Southern Stars Waldorf Trust)

$5,000.00

2

Dunedin Curtain Bank Trust

$5,000.00

3

Recycle A Device (Code Club Charitable Trust)

$4,992.00

4

South Dunedin Street Festival Organising Committee (The South Dunedin Community Network Inc)

$3,275.00

 

Motion carried (GS/2022/072)

 

 

 

Waste Minimisation Innovation and Development (Commercial)

 

The Waste Minimisation Supervisor (Catherine Gledhill), Waste Minimisation Officer (Elodie Letendre) and Waste Minimisation (Karen Gadomski) will speak to the applications and respond to members’ questions.

 

Hannah Molloy declared a conflict of interest with Item 1 - Dunedin Craft Distillers (Dunedin Craft Distillers Ltd) and withdrew from this item.

 

Cr Cherry Lucas declared a conflict of interest with Item 7 - Taste Nature (Taste Nature Ltd) and withdrew from this item.

 

 

 

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

 

Declines the funding as follows:

 

3

Infinite Clothing (Infinite Clothing Ltd)

6

Prime Campus Ltd

 

Motion carried (GS/2022/073)

 

 

 

Hannah Molloy withdrew from this item.

 

 

 

Moved (Cr Marie Laufiso/Cr Bill Acklin):

That the Subcommittee:

 

Approves the funding as follows:

 

1

Dunedin Craft Distillers (Dunedin Craft Distillers Ltd)

$5,132.00

 

Motion carried (GS/2022/074)

 

 

 

Hannah Molloy returned to the meeting.

 

Cr Cherry Lucas withdrew from this item.

 

 

 

Moved (Cr Marie Laufiso/Teresa Chan):

That the Subcommittee:

 

Approves the funding as follows:

 

7

Taste Nature (Taste Nature Ltd)

$16,029.50

 

Motion carried (GS/2022/075)

 

 

 

Cr Cherry Lucas returned to the meeting.

 

 

 

Moved (Cr Marie Laufiso/Cr Mandy Mayhem):

That the Subcommittee:

 

Approves the funding as follows:

 

2

Holy Cow (Mr M & Ms AS MacNeille)

$20,059.00

4

Live Sign (Live Sign NZ Ltd)

$10,000.00

5

Luni Limited (Luni (NZ) Limited)

$14,029.50

8

The Dunedin Bowling Club Ltd

$4,750.00

 

Motion carried (GS/2022/076)

 

 

 

Moved (Cr Marie Laufiso/Cr Bill Acklin):

That the Subcommittee:

 

a)       Approves the remaining unallocated grant funding from the Waste Minimisation Community Project/Initiative Grants fund be attributed to the next Waste Minimisation Community Project/Initiative Grants funding round in March 2023.

b)     Notes that the Waste Minimisation Grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded.

c)     Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants.

Motion carried (GS/2022/077)

 

 

 

Hannah Molloy, Anna Parker, Jonathan Usher, Teresa Chan and Cr Cherry Lucas left the meeting at 2.31 pm.

 

Craig Wilson entered the meeting at 2.31 pm.

 

6          Dunedin Biodiversity Fund - Final reports on completed projects

 

A report provided a summary of the grants claimed for biodiversity projects that have been completed since the last project completion report to the Grants Subcommittee in May 2022.  The project completion reports are presented to satisfy the grant conditions and outline how the projects were completed.

The Team Leader Advisory Services (Mark Mawdsley) and Biodiversity Officer (Zoe Lunniss) will speak to the report and respond to members’ questions.

 

 

 

Moved (Cr Bill Acklin/Cr Sophie Barker):

That the Subcommittee:

 

a)     Notes the project completion reports on Dunedin Biodiversity Fund projects.

b)     Approves reallocating $8,230.10 of unclaimed grant monies to the March 2023 round of the Biodiversity Fund. 

Motion carried (GS/2022/078)

 

7          Dunedin Biodiversity Fund Applications

 

A report provided an overview of the applications for the September 2022 round of the Dunedin Biodiversity Fund.

The Team Leader Advisory Services (Mark Mawdsley) and Biodiversity Officer (Zoe Lunniss) will speak to the report and respond to members’ questions.

Cr Sophie Barker declared a conflict of interest with Item BIO-2022-25 - Pukekura Trust and withdrew from this item.

 

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

 

Declines the funding as follows:

 

BIO-2022-23

Fergus, J

BIO-2022-29

Fiala, J.F.

BIO-2022-32

Smith, Z

BIO-2022-38

Heimann, A

BIO-2022-39

Dunedin City Baptist Church

 

Motion carried (GS/2022/079)

 

 

 

Cr Sophie Barker withdrew from this item.

 

 

 

Moved (Cr Marie Laufiso/Cr Mandy Mayhem):

That the Subcommittee:

 

Approves the funding as follows:

 

BIO-2022-25

Pukekura Trust

$4,111.00

 

Motion carried (GS/2022/080)

 

 

 

Cr Sophie Barker returned to the meeting.

 

Moved (Cr Marie Laufiso/Cr Bill Acklin):

That the Subcommittee:

 

Approves the funding as follows:

 

BIO-2022-24

Ritchie, T

$4,912.36

BIO-2022-26

Wing, L

$2,000.00

BIO-2022-27

Kyle, E

$3,360.21

BIO-2022-28

Yellow Eyed Penguin Trust

$700.00

BIO-2022-30

Halo Project – Craigs Creek Restoration

$5,000.00

BIO-2022-31

Ludwig, K

$5,000.00

BIO-2022-33

Scott, S

$2,000.00

BIO-2022-34

Milliken, A

$5,000.00

BIO-2022-35

Orokonui Ecosanctuary

$1,000.00

BIO-2022-36

Halo Project – Butters Creek & Stockyard Creek

$1,916.43

BIO-2022-37

Halo Project – Waikouaiti River Estuary Bank

$5,000.00

 

Motion carried (GS/2022/081)

 

8          Karakia Whakamutuka

 

Cr Laufiso closed the meeting with a karakia whakamutuka.

 

 

 

The meeting concluded at 2.46 pm.

 

 

 

..............................................

CHAIRPERSON