Notice of Meeting:

I hereby give notice that an ordinary meeting of the Grants Subcommittee will be held on:

Date:                                                    Thursday 27 June 2024

Time:                                                   9.30 am

Venue:                                                Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin

Sandy Graham

Chief Executive Officer

Grants Subcommittee

City Service City Project

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Cr Marie Laufiso
Deputy Chairperson	Cr Bill Acklin
Members	Cr Sophie Barker	Adam Keane
	Cr Cherry Lucas	Cr Mandy Mayhem
	Hannah Molloy	Anna Parker
	Jonathan Usher	Cr Andrew Whiley

Senior Officer                                               Leanne Mash, General Manager Business & Community Engagement

Governance Support Officer                  Rebecca Murray

Rebecca Murray

Governance Support Officer

Telephone: 03 477 4000

Rebecca.Murray@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Grants Subcommittee 27 June 2024

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

1             Karakia Timatanga                                                                                                                                                   4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                    12

5.1       Grants Subcommittee meeting - 10 May 2024                                                                              13

Part A Reports (Subcommittee has power to decide these matters)

6 City Service City Project 2024/2025 Grants                                                                                                 28

7             Karakia Whakamutunga

Adam Keane will close with a Karakia Whakamutunga.

Grants Subcommittee 27 June 2024

1          karakia timatanga

The meeting will open with a Karakia Timatanga.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Grants Subcommittee 27 June 2024

Declaration of Interest

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected or independent representative and any private or other external interest they might have.

2.         Elected or independent members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

RECOMMENDATIONS

That the Subcommittee:

a)         Notes/Amends if necessary the Elected or Independent Members' Interest Register attached as Attachment A; and

b)        Confirms/Amends the proposed management plan for Elected or Independent Members' Interests.

Attachments

	Title	Page
⇩a	Grants Subcommittee Register of Interest	6

Grants Subcommittee 27 June 2024

Grants Subcommittee 27 June 2024

Confirmation of Minutes

Grants Subcommittee meeting - 10 May 2024

RECOMMENDATIONS

That the Subcommittee:

a)         Confirms the public part of the minutes of the Grants Subcommittee meeting held on 10 May 2024 as a correct record.

Attachments

	Title	Page
A⇩	Minutes of Grants Subcommittee meeting held on 10 May 2024	13

Grants Subcommittee 27 June 2024

Grants Subcommittee

DCC Arts, CNZ Creative Communities Scheme, Community Events, Community Waste Minimisation Grants and Dunedin Biodiversity Fund

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Friday 10 May 2024, commencing at 9.30 am

PRESENT

Chairperson	Cr Marie Laufiso
Deputy Chairperson	Cr Bill Acklin
Members	Cr Sophie Barker	Emma Burns
	Peter Hayden	Cr Cherry Lucas
	Cr Mandy Mayhem	Hannah Molloy
	Anna Parker	Jonathan Usher
	Cr Andrew Whiley

IN ATTENDANCE

Jeanette Wikaira (General Manager Arts, Culture and Recreation), Wai Piggott (Financial Analyst), Lisa Wilkie (Team Leader Creative Partnerships), Amie Taua (Creative Partnerships Advisor), Sean Norling (Creative Partnerships Advisor), Dan Hendra (Team Leader Events), Olha Viazenko (Events Advisor), Philippa Norton (Events Advisor), Mai Tamimi (Team Leader Community Development), Jay Phillips (Community Advisor), Mere Taana-Jouanides (Community Advisor), Cath Gledhill (Supervisor Waste Minimisation), Melanie Hardiman (Waste Minimisation Officer) and Zoe Lunniss (Biodiversity Advisor)

Governance Support Officer                  Rebecca Murray

1          karakia timatanga

The Chair opened the meeting with a Karakia Timatanga.

2          Apologies
	An apology was received from Adam Keane and Don Hunter and an apology for early departure from Cr Andrew Whiley.
	Moved (Cr Marie Laufiso/Cr Bill Acklin): That the Subcommittee: Accepts the apology from Adam Keane and Don Hunter and the apology for early departure from Cr Andrew Whiley. Motion carried (GS/2024/001)

3          Confirmation of agenda
	Moved (Cr Marie Laufiso/Jonathan Usher): That the Subcommittee: Confirms the agenda without addition or alteration. Motion carried (GS/2024/002)

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Marie Laufiso/Cr Cherry Lucas):

That the Subcommittee:

a)         Notes the Elected or Independent Members' Interest Register; and

b)        Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2024/003)

5          Confirmation of Minutes

5.1       Grants Subcommittee meeting - 15 November 2023
	Moved (Cr Marie Laufiso/Cr Mandy Mayhem): That the Subcommittee: Confirms the Grants Subcommittee meeting held on 15 November 2023 as a correct record. Motion carried (GS/2024/004)

Part A Reports

6          DCC Arts, Creative Communities Scheme, Community Events, Community and Small Grants Application

The report summarised applications for DCC Arts, CNZ Creative Communities, Community Events and Community Grant funding received in the March 2024 round.

DCC Arts

The Team Leader Creative Partnerships (Lisa Wilkie) and Creative Partnerships Advisor (Amie Taua and Sean Norling) spoke to the applications and responded to questions.

Anna Parker declared a conflict of interest with Item 9 – Manu Scripts and withdrew from this item.

Hannah Molloy declared a conflict of interest with Item 8 - Lara Macgregor (under auspice of He Waka Eke Noa Charitable Trust) and Item 9 - Manu Scripts (Māori & Pasifika Education Trust) and withdrew from these items.

Peter Hayden declared a conflict of interest with Item 8 - Lara Macgregor (under auspice of He Waka Eke Noa Charitable Trust) and withdrew from this item.

Cr Marie Laufiso declared a conflict of interest with Item 1 - Ana Teofilo (under auspice of Dunedin Fringe) and Item 9 - Manu Scripts (Māori & Pasifika Education Trust) and withdrew from these items.

Hannah Molloy and Peter Hayden withdrew from this item.

Moved (Cr Mandy Mayhem/Cr Marie Laufiso):

That the Subcommittee:

Approves the following DCC Arts application:

8

Lara Macgregor (under auspice of He Waka Eke Noa Charitable Trust)

$5,000.00

Motion carried (GS/2024/005)

Hannah Molloy and Peter Hayden returned to the meeting.

Cr Marie Laufiso, Anna Parker and Hannah Molloy withdrew from this item. Cr Bill Acklin chaired the meeting while this item was considered.

Moved (Cr Mandy Mayhem/Cr Andrew Whiley):

That the Subcommittee:

Approves the following DCC Arts application:

9

Manu Scripts (Māori & Pasifika Education Trust)

$5,000.00

Motion carried (GS/2024/006)

Anna Parker and Hannah Molloy returned to the meeting.

Moved (Hannah Molloy/Cr Andrew Whiley):

That the Subcommittee:

Approves the following DCC Arts application:

1

Ana Teofilo (under auspice of Dunedin Fringe) (Dunedin Fringe Arts Trust)

$4,995.17

Motion carried (GS/2024/007)

Cr Marie Laufiso returned to the meeting and resumed the Chair.

Moved (Hannah Molloy/Jonathan Usher):

That the Subcommittee:

Approves the following DCC Arts applications:

2	Brighton Club Incorporated	$4,000.00
3	Cellists of Otago	$5,000.00
4	Curiouser & Curiouser (Rosella Hart) (WOW PRODUCTIONS)	$4,994.00
5	Dance Therapy NZ	$3,770.83
6	Dunedin Chinese Art/Instrument Association	$2,000.00
7	Dunedin Opera Company Incorporated (Opera Otago Dunedin Opera Company Inc)	$5,000.00
10	Music Education Otago (Otago Society for Music Education Inc)	$4,200.00
11	National Flash Fiction Day Ōtepoti Dunedin (National Flash Competition T/A National)	$5,000.00
12	NZ Society of Authors (PEN NZ Inc) Otago Southland Branch	$2,050.00
13	Otago Dance Association	$2,600.00
14	South Dunedin Street Art Trail (The South Dunedin Community Network Incorporated)	$5,000.00
15	West Harbour Arts Charitable Trust	$2,000.00

Motion carried (GS/2024/008)

CNZ Creative Communities Scheme

The Team Leader Creative Partnerships (Lisa Wilkie) and Creative Partnerships Advisor (Amie Taua and Sean Norling) spoke to the applications and responded to questions.

Hannah Molloy declared and conflict of interest with Item 15 - Manu Scripts (Māori & Pasifika Education Trust) and withdrew from this item.

Anna Parker declared a conflict of interest with Item 9 - Dunedin Midwinter Celebrations and Item 15 - Manu Scripts (Māori & Pasifika Education Trust) and withdrew from these items.

Cr Mandy Mayhem declared a conflict of interest with Item 9 - Dunedin Midwinter Celebrations and Item 22 - Waitati Music Festival Inc Soc and withdrew from these items.

Cr Marie Laufiso declared a conflict of interest with Item 13 - Kerekere Studios (Savannah Kerekere and Michael-Lydia Winiana) (S K Kerekere), Item 15 - Manu Scripts (Māori & Pasifika Education Trust) and Item 20 - Te Hou Ora Whānau Services and withdrew from these items.

Moved (Hannah Molloy/Cr Mandy Mayhem):

That the Subcommittee:

Approves the following CNZ Creative Communities Scheme application:

18

New Lands (Wesley John Fourie)

$3,266.70

Motion carried (GS/2024/009)

Cr Mandy Mayhem and Anna Parker withdrew from this item.

Moved (Cr Marie Laufiso/Hannah Molloy):

That the Subcommittee:

Declines the following CNZ Creative Communities Scheme application:

9	Dunedin Midwinter Celebrations (Dunedin Midwinter Celebrations Trust)

Motion carried (GS/2024/010)

Cr Mandy Mayhem returned to the meeting.

Cr Marie Laufiso, Hannah Molloy and Anna Parker withdrew from this item.  Cr Bill Acklin chaired the meeting while this item was considered.

Moved (Cr Mandy Mayhem/Cr Sophie Barker):

That the Subcommittee:

Declines the following CNZ Creative Communities Scheme application:

15	Manu Scripts (Māori & Pasifika Education Trust) (Māori & Pasifika Education Trust)

Motion carried (GS/2024/011)

Cr Marie Laufiso, Hannah Molloy and Anna Parker return to the meeting.  Cr Marie Laufiso resumed the Chair.

Moved (Cr Marie Laufiso/Cr Bill Acklin):

That the Subcommittee:

Declines the following CNZ Creative Communities Scheme applications:

3	Blue Oyster (The Blue Oyster Arts Trust)
16	Music Education Otago (Otago Society for Music Education Inc)
19	New Zealand Chinese Language Week Trust (Silvereye)
21	The Glow Show Company Limited (Little Green Man Production LTD)

Motion carried (GS/2024/012)

Cr Mandy Mayhem withdrew from this item.

Moved (Cr Marie Laufiso/Cr Bill Acklin):

That the Subcommittee:

Approves the following CNZ Creative Communities Scheme application:

22

Waitati Music Festival Inc Soc (Waitati Music Festival Inc Society T/A)

$5,000.00

Motion carried (GS/2024/013)

Cr Mandy Mayhem returned to the meeting.

Cr Marie Laufiso withdrew from this item.  Cr Bill Acklin chaired the meeting while this item was considered.

Moved (Hannah Molloy/Anna Parker):

That the Subcommittee:

Approves the following CNZ Creative Communities Scheme applications:

13	Kerekere Studios (Savannah Kerekere and Michael-Lydia Winiana) (S K Kerekere)	$2,850.00
20	Te Hou Ora Whānau Services (Te Hou Ora Otepoti Inc)	$1,800.00

Motion carried (GS/2024/014)

Cr Marie Laufiso returned to the meeting and resumed the Chair.

Moved (Cr Mandy Mayhem/Anna Parker):

That the Subcommittee:

Approves the following CNZ Creative Communities Scheme applications:

1	Alan Gray (Brighton Club Inc) (A Gray)	$2,000.00
2	Angelina Stanton (J F Stanton)	$2,235.00
4	Cellists of Otago	$2,000.00
5	dance.happy.doom.crew (Joerg Daniel Bendt)	$2,050.00
6	Dunedin Edinburgh Sister City Society	$2,000.00
7	Dunedin Folk Club (New Edinburgh Folk Club Inc)	$4,000.00
8	Dunedin Fringe Arts Trust	$5,000.00
10	Elizabeth Ann Breslin	$3,450.00
11	Ellie Swann (AS Moose of Fire Productions) (MJS & EM Swann	$2,500.00
12	Jasmin Dingemans (Jasmin Dingemans T/A Ayu Community Space)	$2,000.00
14	Lily Warring (L J R Warring)	$2,840.35
17	Music Heals (Tamariki Together) (Tamariki Together Limited)	$5,000.40
23	Zehavit Darlington (Z Darlington)	$2,217.53

Motion carried (GS/2024/015)

Peter Hayden left the meeting at 10.20 am.

Community Events

The Team Leader Events (Dan Hendra), Events Advisors (Olha Viazenko and Philippa Norton) spoke to the applications and responded to questions.

Cr Mandy Mayhem declared a conflict of interest with Item 15 - Waitati Music Festival Inc Soc and withdrew from this item.

Cr Marie Laufiso declared a conflict of interest with Item 13 - Samoan Advisory Council Dunedin - Fono Faufautua i Otago and withdrew from this item.

Moved (Cr Marie Laufiso/Cr Andrew Whiley):

That the Subcommittee:

Adjourns the meeting for 15 minutes.

Motion carried

The meeting adjourned at 10.27 am and reconvened at 10.41 am.

Moved (Cr Marie Laufiso/Jonathan Usher):

That the Subcommittee:

Declines the following Community Events applications:

1	Arasan NZ Foundation Trust
5	Dunedin Tamil Society
9	Geoscience Society of New Zealand

Motion carried (GS/2024/016)

Cr Marie Laufiso withdrew from this item.  Cr Bill Acklin chaired the meeting while this item was considered.

Moved (Anna Parker/Cr Sophie Barker):

That the Subcommittee:

Approves the following Community Events application:

13

Samoan Advisory Council Dunedin - Fono Faufautua i Otago (Fonofaufautua a Samoa i Otago)

$1,700.00

Motion carried (GS/2024/017)

Cr Marie Laufiso returned to the meeting and resumed the Chair. 

Cr Mandy Mayhem withdrew from this item.

Moved (Cr Marie Laufiso/Cr Bill Acklin):

That the Subcommittee:

Approves the following Community Events application:

15

Waitati Music Festival Inc Soc (Waitati – e)

$6,000.00

Motion carried (GS/2024/018)

Cr Mandy Mayhem returned to the meeting.

Moved (Hannah Molloy/Jonathan Usher):

That the Subcommittee:

Approves the following Community Events application:

3

Dunedin Fringe Arts Trust

$5,788.00

Motion carried (GS/2024/019)

Moved (Cr Mandy Mayhem/Cr Sophie Barker):

That the Subcommittee:

Approves the following Community Events applications:

2	Dunedin Folk Club	$6,525.31
4	Dunedin Indian Association	$6,506.00
6	Dunedin Town Hall Organ Trust	$977.50
7	Evening Books (F Pavletich T/A Evening Books)	$2,500.00
8	Fire In Ice Outrigger Canoe Club	$1,722.00
10	Indian Students Association	$1,780.00
11	New Zealand Red Cross Incorporated (NZRC Fundraising)	$402.50
12	Ōtepoti Hip-Hop Hustle	$4,400.00
14	The Little Miracles Trust (formally The Neonatal Trust) (Little Miracles Trust - Holding	$500.00
16	Zumba with Alanna and Chontel (Zumba with Alanna and Chontel)	$723.03

Motion carried (GS/2024/020)

Community

The Team Leader Community Development (Mai Tamimi), Community Advisors (Jay Phillips and Mere Taana-Jouanides) spoke to the applications and responded to questions.

Hannah Molloy declared a conflict of interest with Item 13 - Good Bitches Trust and withdrew from this item.

Jonathan Usher declared a conflict of interest with Item 26 - Southern Youth Development and Item 31 - Tracy Chambers (Cargills Trust) and withdrew from these items.

Cr Marie Laufiso declared a conflict of interest with Item 11 - English Language Partners Dunedin and Item 18 - Ōtākou Māori Women’s Welfare League and withdrew from these items.

Cr Andrew Whiley left the meeting at 11.23 am.

Moved (Cr Marie Laufiso/Jonathan Usher):

That the Subcommittee:

Adjourns the meeting for 15 minutes

Motion carried

The meeting adjourned at 11.53 am and reconvened at 12.29 pm

Moved (Hannah Molloy/Cr Sophie Barker):

That the Subcommittee:

Declines the following Community application:

23	Roslyn Akari AFC (Roslyn Wakari AFC)

Motion carried (GS/2024/021) Cr Bill Acklin recorded his vote against.

Cr Marie Laufiso withdrew from this item.  Cr Bill Acklin Chaired the meeting while this item was considered.

Moved (Hannah Molloy/Cr Sophie Barker):

That the Subcommittee:

Approves the following Community application:

11

English Language Partners Dunedin (English Language Partners NZ Trust)

$4045.98

Motion carried (GS/2024/022)

Cr Marie Laufiso returned to the meeting and resumed the Chair.

Moved (Hannah Molloy/Anna Parker):

That the Subcommittee:

Approves the following Community applications:

3	Caversham Baptist Church	$5,000.00
6	Disabled Persons Assembly (Dunedin Region) (DPA Dunedin Account)	$5,000.00
10	Dunedin Tracks Network Trust	$3,000.00
20	Pregnancy Help Inc Dunedin Branch	$5,000.00
27	St John South Island Region Trust Board (The Order of St John National Office)	$4,000.00
30	The Straight Up Trust/Rock Solid Youth Development Programme (The Straight Up Trust/Rock Solid)	$5,000.00

Motion carried (GS/2024/023) Cr Bill Acklin recorded his vote against.

Following the news of the passing of Rua McCallum, mana whenua from Moeraki and well known community advocate, the subcommittee members sung a waiata.

Jonathan Usher withdrew from this item.

Moved (Cr Marie Laufiso/Hannah Molloy):

That the Subcommittee:

Declines the following Community application:

31	Tracy Chambers (Cargills Trust)

Motion carried (GS/2024/024)

Jonathan Usher returned to the meeting

Moved (Cr Marie Laufiso/Cr Cherry Lucas):

That the Subcommittee:

Declines the following Community application:

22	Riselaw Road Playcentre

Motion carried (GS/2024/025)

Hannah Molloy withdrew from this item.

Moved (Cr Marie Laufiso/Cr Mandy Mayhem):

That the Subcommittee:

Approves the following Community application:

13

Good Bitches Trust

$2,500.00

Motion carried (GS/2024/026)

Hannah Molloy returned to the meeting.

Jonathan Usher withdrew from this item.

Moved (Cr Marie Laufiso/Cr Sophie Barker):

That the Subcommittee:

Approves the following Community application:

26

Southern Youth Development (The Southern Youth Development Trust Board)

$4,000.00

Motion carried (GS/2024/027)

Jonathan Usher returned to the meeting.

Cr Marie Laufiso withdrew from this item.  Cr Bill Acklin chaired the meeting while this item were considered.

Moved (Cr Cherry Lucas/Anna Parker):

That the Subcommittee:

Approves the following Community application:

18

Ōtākou Māori Women’s Welfare League

$2,000.00

Motion carried (GS/2024/028)

Cr Marie Laufiso returned to the meeting and resumed the Chair.

Moved (Cr Marie Laufiso/Jonathan Usher):

That the Subcommittee:

Approves the following Community applications:

1	Aphasia New Zealand (AphasiaNZ) Charitable Trust	$2,500.00
2	Autism New Zealand Inc	$2,500.00
4	Caversham Toy Library Inc (Caversham Toy Library)	$3,091.02
5	CCS Disability Action Otago Inc	$2,500.00
7	Dunedin Chinese Language & Cultural Trust	$3,500.00
8	Dunedin Community Mediation	$4,000.00
9	Dunedin Parents Centre	$1,966.00
12	Epilepsy New Zealand (Epilepsy Association of NZ Inc	$2,500.00
14	Grey Power Otago Inc	$1,000.00
15	Life Education Trust Heartland Otago/Southland	$2,500.00
16	Otago Asthma Society Inc	$2,500.00
17	Otago Blind Indoor Bowls Club Inc (Otago Blind Indoor Bowls Club)	$700.00
19	Pioneer Opportunities Resources Trust	$4,000.00
21	Presbyterian Support Otago Inc	$2,500.00
24	Royal New Zealand Plunket Trust (Royal New Zealand Plunket Trust Otago Area)	$2,500.00
25	Sara Cohen School (Sara Cohen School Board of Trustees)	$1,647.00
28	SuperGrans Dunedin Charitable Trust	$4,000.00
29	The Sth Is (Te Waipounamu) Branch of the Muscular Dystrophy Assn of NZ Inc	$2,500.00
32	Turning Point Counselling Service (East Taieri Church)	$4,000.00
33	Valley Community Workspace (VCW Expenses)	$4,000.00
34	Youthline Otago (Youthline Otago Inc)	$5,000.00

Motion carried (GS/2024/029)

Moved (Cr Marie Laufiso/Hannah Molloy):

That the Subcommittee:

Notes the funds allocated between 1 November 2023 and 30 April 2024 for Small Project and Neighbourhood Matching grants.

Motion carried (GS/2024/030)

7          Waste Minimisation Community Project/Initiative and Small Grant Applications

The report summarised applications received during March 2024 for the Waste Minimisation Community Project/Initiative funding round.

The Supervisor Waste Minimisation (Cath Gledhill) and Waste Minimisation Officer – (Melanie Hardiman) spoke to the report and responded to questions.

Anna Parker declared a conflict of interest with Item 3 - Dunedin Midwinter Celebrations and withdrew from this item.

Hannah Molloy declared a conflict of interest with Item 4 - New Zealand International Science Festival and withdrew from this item.

Cr Mandy Mayhem declared a conflict of interest with Item 3 - Dunedin Midwinter Celebrations and withdrew from this item.

Cr Cherry Lucas declared a conflict with Item 5 - Otago Farmers Market and withdrew from this item.

Moved (Cr Sophie Barker/Cr Cherry Lucas):

That the Subcommittee:

Declines the following Waste Minimisation Community Project/Initiative applications:

1	Auckland Library of Tools
2	Digital Future Aotearoa

Motion carried (GS/2024/031) Anna Parker recorded her vote against.

Anna Parker and Cr Mandy Mayhem withdrew from this item.

Moved (Cr Sophie Barker/Cr Cherry Lucas):

That the Subcommittee:

Decides the following Waste Minimisation Community Project/Initiative application:

3

Dunedin Midwinter Celebrations (Anonymous)

$4,244.00

Motion carried (GS/2024/032)

Anna Parker and Cr Mandy Mayhem returned to the meeting.

Hannah Molloy withdrew from this item.

Moved (Cr Mandy Mayhem/Cr Sophie Barker):

That the Subcommittee:

Decides the following Waste Minimisation Community Project/Initiative application:

4

New Zealand International Science Festival (International Festival of Environment, Science and Technology Dunedin)

$4,920.00

Motion carried (GS/2024/033)

Hannah Molloy returned to the meeting.

Cr Cherry Lucas withdrew from this item.

Moved (Jonathan Usher/Cr Mandy Mayhem):

That the Subcommittee:

Decides the following Waste Minimisation Community Project/Initiative application:

5

Otago Farmers Market (Otago Farmers Market Trust)

$5,000.00

Motion carried (GS/2024/034)

Cr Cherry Lucas returned to the meeting.

Moved (Hannah Molloy/Cr Mandy Mayhem):

That the Subcommittee:

Decides the following Waste Minimisation Community Project/Initiative applications:

6	Pregnancy Help Incorporated Dunedin Branch	$5,000.00
7	The Gift Trust (Sew on Period Care)	$5,000.00

Motion carried (GS/2024/035)

Moved (Cr Marie Laufiso/Member Jonathan Usher):

That the Subcommittee:

a)         Notes that the Waste Minimisation Grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded.

b)        Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants.

Motion carried (GS/2024/036)

Anna Parker, Hannah Molloy and Jonathan Usher left the meeting at 1.13 pm.

Emma Burns entered the meeting at 1.13 pm.

8          Dunedin Biodiversity Fund - Final Reports on Completed Projects
	The report summarised the grants claimed for biodiversity projects that had been completed since the last project completion report to the Grants Subcommittee in November 2023.
	Moved (Cr Cherry Lucas/Cr Mandy Mayhem): That the Subcommittee: Notes the project completion reports on completed Dunedin Biodiversity Fund projects. Motion carried (GS/2024/037)

9          Dunedin Biodiversity Fund Applications

The report provided a summary of the applications for the March 2024 Dunedin Biodiversity Fund round.

Moved (Cr Sophie Barker/Cr Mandy Mayhem):

That the Subcommittee:

Decides the following Dunedin Biodiversity Fund applications:

BIO-2024-01	Junichi Hayashishita	$4,997.10
BIO-2024-02	George Murray	$2,082.50
BIO-2024-03	Ben Ponne (Matai Hill Trust)	$5,000.00
BIO-2024-04	Ryan Fitzgerald	$4,992.02
BIO-2024-05	Bernice Chapman	$4,950.00
BIO-2024-06	David Malloch	$2,550.00
BIO-2024-07	Luke Campbell	$4,995.38
BIO-2024-08	Claire Reid	$5,000.00
BIO-2024-09	Puawanaga Limited (Moira Crossman)	$4,636.88
BIO-2024-10	Alec Barker	$5,000.00

Motion carried (GS/2024/038)

10        Karakia Whakamutunga
	The Chair closed the meeting with a Karakia Whakamutunga.

The meeting concluded at 1.21 pm.

..............................................

CHAIRPERSON

Grants Subcommittee 27 June 2024

Part A Reports

City Service City Project 2024/2025 Grants

Department: Community and Planning and Ara Toi

EXECUTIVE SUMMARY

1          This report summarises the grant applications for the City Service, City Project Fund (the Fund) for the 2024/25 year.

2          The Grants Subcommittee is requested to decide on the grant applications.

3          The Grants Subcommittee is delegated (Dunedin City Council Committee Structure and Delegations, 2023), to allocate grants from the Fund within the approved budget ($463,100).   

RECOMMENDATIONS

That the Subcommittee:

a)         Decides on the City Service and City Project grants to be allocated in the 2024/25 financial year.

BACKGROUND

4          The Fund was established in 2015 to provide a mechanism for contestable applications to Council from key groups and peak bodies within the city.  Prior to 2015, requests to Council were made through the Annual Plan process, but there was limited analysis of the grant requests or their contribution and value to the city.

5          The Fund supports organisations that meet the following criteria:

·        Their work in the city significantly contributes to achieving the priorities of one or more of the DCC’s key strategies, and due to this they have a unique service / place within community or are considered a peak body,

·        They are deemed critical to Dunedin's community fabric and longer-term sustainability,

·        They can show they have community support, collaborate, and build partnerships with other organisations,

·        They have effective and efficient governance that has a presence in Dunedin.

6          The Fund is split evenly between applications that focus on arts and social well-being ($231,550 each). 

DISCUSSION

City Service, City Project Grant Applications 2024/25

Arts Applications:

7          The City Service/City Project funding is the only Dunedin City Council (DCC) grant funding that supports operational costs for Ōtepoti’s arts, creative, and cultural organisations.

8          Ten groups have applied for funding in the 2024/2025 round. Compared with last year’s, the number of applicants was 12.

9          It is very positive to see applications from emerging organisations like Dance Ōtepoti and the Māori and Pasifika Education Trust. Notable omissions this year include Prospect Park, which has wound up its operation, the Blue Oyster Arts Project Space, and the Dunedin Jazz Club.

10        The establishment of the fund in 2015, was intended to enable new applicants to access the Fund. Although this has occurred, there remains financial challenges particularly for the city’s enduring cultural organisations. Many are experiencing financial insecurity and operational and governance challenges.

11        Access to secure, multi-year operational funding would be hugely beneficial for Ōtepoti’s arts organisations. Applicants have repeatedly asked that the option of multi-year funding be implemented, as annual funding does not support sustainable operations or good governance.

12        Creative New Zealand’s 2023 review of its grants funding model recognises the problems that short-term and project/outcomes-based funding exacerbates:

“[CNZ] acknowledge[s]the uncertainty that artists and arts organisations often operate within. The change in focus flows through the [new funding] programmes, with an emphasis on vision and purpose, valuing artists’ time, supporting longer-term development.”

13        The DCC’s position in respect of multi-year funding in the creative sector has yet to be clearly defined. The DCC has committed to undertaking a Grants Review and will engage in public consultation in regard to its 9 Year Plan in 2025. Given this context, the Grants Subcommittee may wish to consider identifying key issues related to grants and the DCC’s role as a key funder.

14        Although the Fund criteria does not prohibit applicants from applying for multi-year funding, the Grants Subcommittee has not granted any multi-year grants in the arts category.

Social Wellbeing Applications

15        Sixteen community organisations have applied for $525,211.25 from the available grant budget of $231,550. This includes four new organisations that have a focus on social wellbeing and supporting the natural environment. Compared with previous year, the number of grant applications is higher in this category. The reason for this is increased pressure across the sector.

16        The economic hardship has impacted on the social wellbeing of our communities in Ōtepoti Dunedin. This can be seen in job losses, decreased incomes and lack of financial stability, causing higher levels of anxiety and stress.  Vulnerable populations, such as low-income households, Māori and Pasifika communities, and marginalized groups such as migrants and ethnic communities, bear the brunt of the economic hardship, facing heightened risks of poverty, homelessness, and social exclusion. The erosion of community resilience is another consequence of economic hardship.

17        Community organisations have also been struggling as a result from a lack of capacity due to staffing shortages, reduced volunteer support, and limited resources that are hindering their ability to respond to the increasing community needs. The Community Advisors have noted due to financial pressures, that community groups and organisations are not able to provide the level of support they would normally deliver. 

18        Central government decisions have also greatly impacted upon the delivery of social services in Ōtepoti Dunedin. This is primarily due to the budget cuts or restrictions, and policy changes at a national level.

OPTIONS

19        There are no options, as the Grants Subcommittee is delegated to decide on the grants from the City Service, City Project Fund for 2024/25

NEXT STEPS

20        Staff will advise applicants of the Grants Subcommittee decisions and administer allocated funds.

Signatories

Author:	Mai Tamimi - Team Leader Community Development Lisa Wilkie - Kaiarahi - Team Leader Creative Partnerships
Authoriser:	Gina Hu'akau - Community Partnerships Manager Nicola Morand - Manahautū (General Manager Māori Partnerships and Policy)

Attachments

	Title	Page
⇩a	City Service City Project Grants 2024/25 Summary of Applications	35

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making that promotes the social well-being, economic, and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	✔	☐	☐
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	✔	☐	☐
3 Waters Strategy	☐	☐	✔
Spatial Plan	✔	☐	☐
Integrated Transport Strategy	☐	☐	✔
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	☐	☐	✔

Māori Impact Statement

Mana whenua are represented on the Grants Subcommittee and provide guidance and advice on allocations of funding.

Staff are working to develop relationships with the Māori community and ensure DCC grants are accessible and supportive of the needs of the Māori community.

Sustainability

City Service, City Project grants support the sustainability of key social well-being and arts groups within the city.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Grants are made within the budgets agreed through the 10-year plan and Annual Plan.

Financial considerations

The Grants Subcommittee is delegated to decide allocations within the available budget for 2024/25 ($463,100).

Significance

The decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

Staff have engaged with applicants throughout the year leading up to the contestable process opening, throughout the process and will follow up with applicants after allocations are made.

Engagement - internal

Creative Partnerships, Community Development and Waste Minimisation staff have engaged around application requests.

Risks: Legal / Health and Safety etc.

There are no known legal or health and safety risks.

Conflict of Interest

Both staff and Grants Subcommittee members are required to declare, in writing, any conflicts of interest and to stand aside from any assessments (staff) or decisions (Subcommittee members) where there may be conflicts.

Community Boards

There are no known impacts for Community Boards.

Grants Subcommittee 27 June 2024