Infrastructure Services Committee

MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 10 February 2020, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Jim O'Malley

 

Deputy Chairperson

Cr Jules Radich

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Cr Carmen Houlahan

 

Cr Mike Lord

Cr Chris Staynes

 

Cr Steve Walker

Cr Lee Vandervis

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Simon Drew (General Manager Infrastructure Services), Sandy Graham (General Manager City Services), Dave Tombs (General Manager Finance and Commercial), Tom Dyer (Group Manager 3 Waters), Jeanine Benson (Group Manager Transport), Nick Sargent (Transport Strategy Manager), Robert West (Group Manager Parks and Recreation), Chris Henderson (Group Manager Waste and Environmental Solutions) and David Bainbridge-Zafar (Group Manager Property Services)

 

Governance Support Officer                  Jennifer Lapham

 

 

1          Public Forum

There was no Public Forum.   

 

2          Apologies

Apologies were received from Mayor Aaron Hawkins, Crs Marie Laufiso and Andrew Whiley.

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

 

Accepts the apologies from Mayor Aaron Hawkins, Crs Marie Laufiso and Andrew Whiley.

 

Motion carried (ISC/2020/001)

 

3          Confirmation of agenda

 

 

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Committee:

 

Confirms the agenda without addition or alteration

 

Motion carried (ISC/2020/002)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Lord advised the he was no longer a shareholder in Silver Fern Farms, and was now the Chairperson of Otaru Rural Support and Chairperson of Federated Farmers Charitable Trust.

 

 

Moved (Cr Jim O'Malley/Cr Christine Garey):

That the Committee:

 

a)     Amends the Elected Members' Interest Register

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (ISC/2020/003)

Part A Reports

5          3 Waters Activity Report for the two Quarters ending 31 December 2019

 

In a report from 3 Waters, Tom Dyer, Group Manager 3 Waters, provided an update on water, wastewater and stormwater operations, maintenance and capital works, including contracted out services.

Simon Drew, General Manager Infrastructure Services, and Tom Dyer, Group Manager 3 Waters, spoke to the report and responded to questions.

 

Moved (Cr David Benson-Pope/Cr Doug Hall):

That the Committee:

 

a)     Notes the Three Waters Activity Report for the six months ending 31 December 2019.

Motion carried (ISC/2020/004)

 

6          Transport Activity Report for the Two Quarters ending 31 December 2019

 

In a report from Transport, Merrin Dougherty, Asset and Commercial Manager, provided an update Transport.

 

 

Jeanine Benson (Group Manager Transport) and Nick Sargent (Transport Strategy Manager) spoke to the report and responded to questions. 

 

 

Moved (Cr Steve Walker/Cr Doug Hall):

That the Committee:

 

a)     Notes the Transport Activity Report for the six months ending 31 December 2019.

Motion carried (ISC/2020/005)

 

7          Parks and Recreation Activity for the Period ending 31 January 2020

 

In a report from Parks and Recreation, Robert West, Group Manager Parks and Recreation provided an on the operations, maintenance and capital works, including contracted out services, for the period 1 October 2019 – 31 January 2020.

 

 

Sandy Graham, General Manager City Services and Robert West, Group Manager Parks and Recreation spoke to the report and responded to questions.

 

 

Moved (Cr Chris Staynes/Cr Rachel Elder):

That the Committee:

 

a)     Notes the Parks and Recreation Activity Report for the period ending 31 January 2020.

Motion carried (ISC/2020/006)

 

8          Waste and Environmental Solutions Activity Report for the two quarters ending 31 December 2019

 

In a report from Waste and Environmental Solutions, Chris Henderson, Group Manager Waste and Environmental Solutions, provided an update on and Environmental Solutions operations, maintenance and capital works, including contracted services.

 

Simon Drew, General Manager Infrastructure Services and Chris Henderson, Group Manager Waste and Environmental Solutions spoke to the report and responded to questions.

 

During the discussion Cr Mike Lord left the meeting at 03:05 p.m.

 

 

Moved (Cr Steve Walker/Cr Doug Hall):

That the Committee:

 

a)     Notes the Waste and Environmental Solutions Activity Report for the six months ending 31 December 2019.

Motion carried (ISC/2020/007)

 

9          Property Services Activity Report for the two Quarters Ending 31 December 2019

 

In a report from Property, David Bainbridge-Zafar, the City Property Manager provided an update on Property Services operations, maintenance and capital works for the two quarters 01 July 2019 to 31 December 2019.

 

Sandy Graham, General Manager City Services and David Bainbridge-Zafar, Property Services Manager, spoke to the report and responded to questions.  

 

 

Moved (Cr Chris Staynes/Cr David Benson-Pope):

That the Committee:

 

a)     Notes the Property Services Activity Report for the six months ending 31 December 2019.

 Motion carried (ISC/2020/008)

 

10        Items for Consideration by the Chair

 

 

Cr Benson-Pope requested that the Committee be provided with the speed monitoring reports.  

 

Cr Elder requested information on how communities can request cycle and walking trails in their area.

 

Cr Garey requested an update on the installation of the rain radar.

 

 

 

 

 

 

 

The meeting concluded at 3.27 pm.

 

 

 

 

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C H A I R P E R S O N