Notice of Meeting:
I hereby give notice that an ordinary meeting of the Infrastructure Services will be held on:
Date: Monday 4 April 2022
Time: 10.00 am
Venue: Via Audio Visual Link
The meeting will be live streamed on the Council’s YouTube page: https://youtu.be/x429YqnHpS8
Sandy Graham
Chief Executive Officer
Infrastructure Services Committee
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Cr Jim O'Malley |
|
Deputy Chairperson |
Cr Jules Radich |
|
Members |
Cr Sophie Barker |
Cr David Benson-Pope |
|
Cr Rachel Elder |
Cr Christine Garey |
|
Cr Doug Hall |
Mayor Aaron Hawkins |
|
Cr Carmen Houlahan |
Cr Marie Laufiso |
|
Cr Mike Lord |
Ms Marlene McDonald |
|
Ms Megan Potiki |
Cr Chris Staynes |
|
Cr Lee Vandervis |
Cr Steve Walker |
|
Cr Andrew Whiley |
|
Senior Officer Simon Drew, General Manager Infrastructure & Development
Governance Support Officer Jennifer Lapham
Jenifer Lapham
Governance Support Officer
Telephone: 03 477 4000
jenny.lapham@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Infrastructure Services Committee 4 April 2022 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 16
5.1 Infrastructure Services Committee meeting - 14 February 2022 16
Part A Reports (Committee has power to decide these matters)
6 Actions From Resolutions of Infrastructure Services Committee Meetings 22
7 Infrastructure Services Committee Forward Work Programme 29
8 Major Projects Update Report - April 2022 34
9 Items for Consideration by the Chair 41
Infrastructure Services Committee 4 April 2022 |
At the close of the agenda no requests for public forum had been received.
An apology has been received from Cr David Benson-Pope.
That the Committee:
Accepts the apology from Cr David Benson-Pope.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
|
Infrastructure Services 4 April 2022 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected or appointed member and any private or other external interest they might have.
2. Elected and appointed members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Committee: a) Notes/Amends if necessary the Members’ Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Members’ Interest. . |
Attachments
|
Title |
Page |
⇩a |
Register of Interest |
6 |
|
Infrastructure Services Committee 4 April 2022 |
Infrastructure Services Committee meeting - 14 February 2022
That the Committee: a) Confirms the public part of the minutes of the Infrastructure Services Committee meeting held on 14 February 2022 as a correct record.
|
Attachments
|
Title |
Page |
A⇩ |
Minutes of Infrastructure Services Committee meeting held on 14 February 2022 |
17 |
|
Infrastructure Services 4 April 2022 |
Infrastructure Services Committee
MINUTES
Minutes of an ordinary meeting of the Infrastructure Services Committee held via Audio Visual Link on Monday 14 February commencing at 10.00 am
PRESENT
Chairperson |
Cr Jim O'Malley |
|
|
|
|
Deputy Chairperson |
Cr Jules Radich |
|
|
|
|
Members |
Cr Sophie Barker |
Cr David Benson-Pope |
|
Cr Rachel Elder |
Cr Christine Garey |
|
Cr Doug Hall |
Mayor Aaron Hawkins |
|
Cr Carmen Houlahan |
Cr Marie Laufiso |
|
Cr Mike Lord |
Ms Marlene McDonald |
|
Ms Megan Potiki |
Cr Chris Staynes |
|
Cr Lee Vandervis |
Cr Steve Walker |
|
Cr Andrew Whiley |
|
IN ATTENDANCE |
Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure & Development), Simon Pickford (General Manager Community Services), Robert West (General Manager Corporate & Quality), Scott MacLean ( Group Manager Parks & Recreation), Chris Henderson (Group Manager Waste & Environmental Solutions), Anna Neilson (Group Manager Property), Mike Perkins (Acting Group Manager 3 Waters), Jeanine Benson (Group Manager Transport) |
Governance Support Officer Jennifer Lapham
The Mayor extended a welcome to the Mana Whenua representatives Marlene McDonald and Megan Potiki.
1 Public Forum
Sarah Edwards and Stuart Payne withdrew their request to speak in the public forum, but tabled a written statement for consideration. |
2 Apologies |
There are no apologies at this time |
3 Confirmation of agenda |
|
|
Moved (Cr Jim O'Malley/Cr Sophie Barker): That the Committee:
Confirms the agenda noting that the request to speak in the public forum had been withdraw.
Motion carried
|
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
|
Moved (Cr Jim O'Malley/Cr Steve Walker): That the Committee:
a) Notes the Members’ Interest Register; and b) Confirms the proposed management plan for Members’ Interest. . Motion carried
|
5 Confirmation of Minutes
5.1 Infrastructure Services Committee meeting - 1 November 2021 |
|
|
A report from Corporate Policy provided the forward work programme for the 2022. |
|
Moved (Cr Jim O'Malley/Cr Jules Radich): That the Committee:
a) Confirms the public part of the minutes of the Infrastructure Services Committee meeting held on 1 November 2021 as a correct record. Motion carried
|
Part A Reports
6 Actions From Resolutions of Infrastructure Services Committee Meetings |
|
|
Consideration was given to the Actions from Infrastructure Services Committee.
|
|
Moved (Cr Jim O'Malley/Deputy Chairperson Jules Radich): That the Committee:
a) Notes the Open and Completed Actions from resolutions of Infrastructure Services Committee meetings. Motion carried
|
7 Infrastructure Services Committee Forward Work Programme |
|
|
A report from Corporate Policy provided an update on the forward work programme showing areas of activity, progress and expected timeframes for decision making across a range of areas of work. |
|
Moved (Cr Jim O'Malley/Cr Jules Radich): That the Committee:
a) Notes the Infrastructure Services Committee forward work programme. Motion carried
|
8 Infrastructure Services Activity Report for the period ended 31 December 2021 |
|
|
Cr Andrew Whiley entered the meeting at 10.08 am.
Cr Doug Hall entered the meeting at 10.16 am
|
|
A report provided an update on progress towards achieving levels of service for the following activities for the period 1 July 2021 to 31 December 2021. a) Reserves and Recreational Facilities, Simon Pickford (General Manager Community Services) and Scott MacLean (Group Manager Parks and Recreation) spoke to the report and responded to questions. b) Waste Management Simon Drew (General Manager Infrastructure and Development) and Chris Henderson (Group Manager Waste and Environmental Solutions) spoke to the report and responded to questions c) Property Robert West (General Manager Corporate and Quality) and Anna Neilson (Group Manager Property) spoke to the report and responded to questions d) 3 Waters Simon Drew (General Manager Infrastructure and Development) and Mike Perkins (Acting Group Manager 3 Waters) spoke to the report and responded to questions e) Transport Simon Drew (General Manager Infrastructure and Development) and Jeanine Benson (Group Manager Transport) spoke to the report and responded to questions |
|
Cr Benson-Pope left the meeting at 12.15 pm .
|
|
Moved (Cr Jim O'Malley/Cr Jules Radich): That the Committee:
a) Notes the update reports on the Reserves and Recreational Facilities, Waste Management, Property, 3 Waters and Transport activities. Motion carried
|
9 Naming of new roads and private ways |
|
|
In a report from Transport approval of road names for four new public roads and three new private ways was sought. |
|
Moved (Cr Lee Vandervis/Cr Doug Hall): That the Committee:
a) Approves naming a new road off Armadale Street (Mosgiel) as Telford Street. b) Approves naming a new road off Blackhead Road as Water Tank Drive. c) Approves naming a new road off Water Tank Drive (near Blackhead Road) as Fitzpatrick Crescent. d) Approves naming a new road off Fitzpatrick Crescent (near Blackhead Road) as Loess Place. e) Approves naming a private way off David Street (Caversham) as Dallas Lane. f) Approves naming a private way off Rutherford Street (Caversham) as Nimon Lane. g) Approves naming a private way off Paterson Road (Mosgiel) as Puddy Lane.
Motion carried (ISC/2022/001) |
10 Items for Consideration by the Chair |
|
|
The Chairperson asked that a mechanism be developed to enable the waste minimisation grants to be reported back to the Infrastructure Services Committee.
|
|
|
The meeting concluded at 12.42 pm .
..............................................
C H A I R P E R S O N
|
Infrastructure Services 4 April 2022 |
Actions From Resolutions of Infrastructure Services Committee Meetings
Department: Civic
EXECUTIVE SUMMAR
1 The purpose of this report is to detail the open and completed actions from resolutions of Infrastructure Services Committee meetings from the start of the triennium in October 2019 (Attachment A and B).
2 As this report is an administrative report only, there are no options or Summary of Considerations.
That the Committee: a) Notes the Open and Completed Actions from resolutions of Infrastructure Services Committee meetings shown in Attachment A and B. |
discussion
3 This report will be provided an update on resolutions that have been actions and completed since the last Infrastructure Services Meeting.
NEXT STEPS
4 An updated actions report will be provided at all Infrastructure Services Committee meetings.
Signatories
Author: |
Jenny Lapham - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
|
Title |
Page |
⇩a |
Open Actions |
23 |
⇩b |
Infrastructure Services - Closed Actions |
27 |
Infrastructure Services 4 April 2022 |
Infrastructure Services Committee Forward Work Programme
Department: Corporate Policy
EXECUTIVE SUMMARY
1 The purpose of this report is to provide a regular update of the Infrastructure Services Committee forward work programme to show areas of activity, progress and expected timeframes for decision making across a range of areas of work. (Attachment A).
2 As this is an administrative report only, there are no options or Summary of Considerations.
That the Committee: a) Notes the Infrastructure Services Committee forward work programme as shown in Attachment A. |
DISCUSSION
3 The forward work programme is a regular agenda item which shows areas of activity, progress and expected timeframes for decision making across a range of areas of work.
4 As an update report, purple highlights show changes to timeframes. New items added to the schedule are highlighted in yellow. Items that have been completed or updated are shown as bold. Months where no Committee meetings are scheduled are highlighted as grey.
NEXT STEPS
5 An updated report will be provided for the next Infrastructure Services Committee meeting.
Signatories
Author: |
Sharon Bodeker - Corporate Planner |
Authoriser: |
Simon Drew - General Manager Infrastructure and Development |
|
Title |
Page |
⇩a |
Forward Work Programme |
31 |
Infrastructure Services 4 April 2022 |
Major Projects Update Report - April 2022
Department: Project Management Office
EXECUTIVE SUMMARY
1 The programme management office (PMO) is responsible for the delivery of several DCC major projects. This report provides an update on the progress of two projects, the Mosgiel Pool, and the Peninsula Connection, as provided in Attachment A and Attachment B.
2 As this is an administrative report only, there are no options or Summary of Considerations.
That the Committee: a) Notes the update reports on the Mosgiel Pool development as provided in Attachment A, and the Peninsula Connection project as provided in Attachment B. |
DISCUSSION
3 The PMO is responsible for the delivery of several DCC ‘major projects’ including the Central City Plan (Retail Quarter, Creative Quarter, Cultural and Entertainment Quarter and the Warehouse Precinct), Dunedin Tunnels Trail, Mosgiel Pool, Peninsula Connection, South Dunedin Library and Community Complex and the Waterfront – City to Waterfront connection.
4 Project updates from the PMO will become a regular Committee agenda item.
NEXT STEPS
5 Further project updates will be provided for the next Infrastructure Services Committee meeting.
Signatories
Author: |
Josh Von Pein - Programme Manager - Major Projects |
Authoriser: |
Robert West - General Manager Corporate and Quality |
|
Title |
Page |
⇩a |
Mosgiel Pool Project Status Report 2022 |
37 |
⇩b |
Peninsula Connection Status Report 2022 |
39 |