Infrastructure Services Committee

MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services held in the Edinburgh Room, Municipal Chambers,, The Octagon, Dunedin on Monday 09 May 2022, commencing at 10.00 am

 

PRESENT

 

Chairperson

Cr Jim O'Malley

 

 

 

 

Deputy Chairperson

Cr Jules Radich

 

 

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Christine Garey

 

Mayor Aaron Hawkins

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Mike Lord

 

Ms Marlene McDonald

Ms Megan Potiki

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Steve Walker

Cr Andrew Whiley

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Simon Drew (General Manager Infrastructure and Development), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality), Chris Henderson (Group Manager Waste and Environmental Solutions), Jeanine Benson (Group Manager Transport), Josh Van Pien (Programme Manager – Major projects), and Anna Neilson (Group Manager Property Services) and Clare Sullivan (Manager – Governance)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

There was no Public Forum.   

 

2          Apologies

             Apologies were received from Cr Doug Hall for absence and Cr Sophie Barker for lateness.

 

             Moved (Cr Jim O'Malley/Cr Steve Walker):

             That the Committee:

 

Accepts the apologies from Cr Doug Hall for absence and Cr Sophie Barker for lateness.

 

Motion carried

 

 

3          Confirmation of agenda

 

 

Moved (Cr Jim O'Malley/Cr Mike Lord):

That the Committee:

 

Confirms the agenda with the deletion of item 9 - Submission on Otago Regional Council Annual Plan 2022/23 – noting it will be considered by the Finance and Council Controlled Organisations Committee Meeting on 10 May 2022.

 

Motion carried

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Committee:

 

a)     Notes the Members’ Interest Register; and

b)     Confirms the proposed management plan for Members’ Interest. .

             Motion Carried

 

5          Confirmation of Minutes

5.1       INFRASTRUCTURE SERVICES COMMITTEE MEETING - 4 April 2022

 

Moved (Cr Jim O'Malley/Cr Chris Staynes):

That the Committee:

 

a)     Confirms the minutes of the Infrastructure Services Committee meeting held on 4 April 2022 as a correct record.

             Motion carried

    

Part A Reports

6          ACTIONS FROM RESOLUTIONS OF INFRASTRUCTURE SERVICES COMMITTEE MEETINGS

 

In a report from Civic an update on the open actions from resolutions of Infrastructure Services Committee meetings from the start of the triennium in October 2019

 

Moved (Cr Jim O'Malley/Cr Chris Staynes):

That the Committee:

 

a)         Notes the Open Actions from resolutions of Infrastructure Services Committee meetings shown in Attachment A.

             Motion carried

 

7          INFRASTRUCTURE SERVICES COMMITTEE MEETINGS FORWARD WORK PROGRAMME

 

In a report from Corporate Policy an update of the Infrastructure Services Committee forward work programme was provided.  

 

Moved (Cr Jim O'Malley/Cr Chris Staynes):

That the Committee:

 

a)     Notes the Infrastructure Services Committee forward work programme as shown in Attachment A.

             Motion carried

Part B Report

 

8          FUNDING OPTIONS FOR THE 3 WATERS STRATEGIC WORK PROGRAMME

 

A report from the Executive Leadership Team advised that new information had been received regarding the 3 Waters Strategic Work Programme and the development of Taumata Arowai (the new drinking water regulator) and sought a decision on whether to fully implement the Programme.

The Chief Executive Officer, Sandy Graham and Chief Financial Officer, Gavin Logie spoke to the report and responded to questions.

 

Moved (Mayor Aaron Hawkins/Chairperson Jim O'Malley):

That the Committee:

 

a)     Approves the 3 Waters Strategic Work Programme funded through Government funding;

b)     Notes that staff will bring a further report to Council with a plan for consultation on the remainder of the Better Off Funding package.

             Division

             The Committee voted by division:

 

For:                 Crs David Benson-Pope, Rachel Elder, Christine Garey, Carmen Houlahan, Marie Laufiso, Mike Lord, Chris Staynes, Steve Walker, Andrew Whiley, Jim O'Malley, Mayor Aaron Hawkins and Members Marlene McDonald and Megan Potiki (13).

 

             Against:         Crs Jules Radich and Lee Vandervis (2).

            Abstained:    Nil

 

             The division was declared CARRIED by 13 votes to 2

 

Motion carried (ISC/2022/002)

Part A Reports

 

9          SUBMISSION ON OTAGO REGIONAL COUNCIL ANNUAL PLAN 2022/23

             Refer to Item 3.

 

10        NAMING OF PRIVATE WAY

 

A report from Transport sought approval for a road name for a private way at a new development located at 102 Factory Road, Mosgiel.

 

The Group Manager Transport, Jeanine Benson, spoke to the report.

 

 

Moved (Cr Mike Lord/Deputy Chairperson Jules Radich):

That the Committee:

 

a)     Names a private way off 102 Factory Road, Mosgiel, as Mackie Mews’.  

Motion carried (ISC/2022/003)

 

11        INFRASTRUCTURE SERVICES ACTIVITY REPORT FOR THE PERIOD ENDED 31 MARCH 2022

 

A report provided an update on progress towards achieving levels of service for the following activities, for the period 1 July 2021 to 31 March 2022:

a)              Reserves and Recreational Facilities

Simon Pickford (General Manager Community Services) and Scott MacLean (Group Manager Parks and Recreation) spoke to the report and responded to questions

Cr Garey left the meeting at 11.56 am and returned at 12.00 noon

b)        Waste Management  

Simon Drew (General Manager Infrastructure and Development) and Chris Henderson (Group Manager Waste and Environmental Solutions) spoke to the report and responded to questions.

b)             Property 

Robert West (General Manager Corporate and Quality) and Anna Neilson (Group Manager Property) spoke to the report and responded to questions.

d)        3 Waters

Simon Drew (General Manager Infrastructure and Development) spoke to the report and responded to questions.

The Mayor left meeting at 12.21 pm and returned at 12.23 pm.

e)        Transport

Simon Drew (General Manager Infrastructure and Development) and Jeanine Benson (Group Manager Transport) spoke to the report and responded to questions.

 

 

Cr Barker entered the meeting at 1.00 pm.

 

 

Moved (Chairperson Jim O'Malley/Deputy Chairperson Jules Radich):

That the Committee:

 

a)     Notes the update reports on the Reserves and Recreational Facilities, Waste Management, Property, 3 Waters and Transport activities.

Motion carried (ISC/2022/004)

 

12        MAJOR PROJECTS UPDATE REPORT - 2022

 

In a report from the Project Management Office a report provided an update on the progress of the Tunnels project.

The Chief Executive Officer, Sandy Graham and Programme Manager – Major Project, Josh Von Pein spoke to the report and responded to questions.

 

 

Moved (Chairperson Jim O'Malley/Deputy Chairperson Jules Radich):

That the Committee:

 

a)     Notes the update report on the Tunnels project, as provided in Attachment A.

Motion carried (ISC/2022/005)

 

13        Items for Consideration by the Chair

 

The Chairperson requested an update on Karitane Wharf and if it was possible for an update on  Waste Minimisation Grants to be made available to the Committee.

 

 

             

 

 

 

The meeting concluded at 1.14 pm

 

 

 

 

 

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C H A I R P E R S O  N