Infrastructure Services Committee
MINUTES
Minutes of an ordinary meeting of the Infrastructure Services Committee held in the Council Chamber, Dunedin Public Art Gallery, The Octagon on Tuesday 18 June 2024, commencing at 10.40 am
PRESENT
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Chairperson |
Cr Jim O'Malley |
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Deputy Chairperson |
Cr Brent Weatherall |
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Members |
Cr Sophie Barker |
Cr David Benson-Pope |
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Cr Christine Garey |
Cr Kevin Gilbert |
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Cr Carmen Houlahan |
Cr Cherry Lucas |
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Ms Donna Matahaere-Atariki |
Cr Mandy Mayhem |
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Ms Marlene McDonald |
Cr Lee Vandervis |
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Cr Steve Walker |
Cr Andrew Whiley via Zoom audio visual link |
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IN ATTENDANCE |
Scott MacLean (General Manager Climate and City Growth), David Ward (General Manager 3 Waters and Transition, Claire Austin (General Manager Customer and Regulatory), Leanne Mash (General Manager Business and Community Engagement), Nadia McKenzie (In-House Legal Counsel), John McAndrew (Acting Group Manager 3 Waters), Anna Nilsen (Group Manager Property), Simon Smith (Manager Transport Asset and Funding), Mark Mawdsley (Team Leader Advisory Services) and Clare Sullivan (Manager Governance) |
Governance Support Officer Rebecca Murray
Marlene McDonald opened the meeting with a Karakia Timatanga.
There was no Public Forum.
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Apologies were received from Mayor Jules Radich, Cr Bill Acklin and Cr Marie Laufiso. |
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Moved (Cr Jim O'Malley/Cr Mandy Mayhem): That the Committee:
Accepts the apologies from Mayor Jules Radich, Cr Bill Acklin and Cr Marie Laufiso.
Motion carried (ISC/2024/021) |
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Moved (Cr Jim O'Malley/Cr Kevin Gilbert): That the Committee:
Confirms the agenda without addition or alteration.
Motion carried (ISC/2024/022) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Donna Matahaere-Atariki updated her register of interest with changing Chair to Member for Ōtākou Runaka.
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Moved (Cr Jim O'Malley/Cr Mandy Mayhem): That the Committee:
a) Amends the Elected or Independent Members' Interest Register; and b) Confirms the proposed management plan for Elected or Independent Members' Interests. Motion carried (ISC/2024/023) |
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6.1 Infrastructure Services Committee meeting - 23 April 2024 |
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Moved (Cr Jim O'Malley/Cr Brent Weatherall): That the Committee: Confirms the minutes of the Infrastructure Services Committee meeting held on 23 April 2024 as a correct record. Motion carried (ISC/2024/024) |
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7 Actions from Resolutions of Infrastructure Services Committee Meetings |
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A report from Civic provided an update on the implementation of resolutions made at Infrastructure Services Committee meetings.
General Manager Climate and City Growth (Scott MacLean) responded to questions.
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Moved (Cr Jim O'Malley/Cr Kevin Gilbert): That the Committee:
Notes the Open and Completed Actions from resolutions of Infrastructure Services Committee meetings. Motion carried (ISC/2024/025) |
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A report from Civic provided an update on the Infrastructure Services Committee forward work programme.
General Manager Climate and City Growth (Scott MacLean) and Group Manager Property Services (Anna Nilsen) responded to questions.
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Moved (Cr Jim O'Malley/Cr Kevin Gilbert): That the Committee:
Notes the Infrastructure Services Committee forward work programme. Motion carried (ISC/2024/026) |
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9 3 Waters Activity Report for the Period Ending 31 May 2024 |
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A report provided an update on 3 Waters activities for the period ending 31 May 2024. General Manager 3 Waters and Transition (David Ward) and Acting Group Manager (John McAndrew) responded to questions.
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Moved (Cr Jim O'Malley/Cr Brent Weatherall): That the Committee:
Notes the 3 Waters Activity Report for the Period Ending 31 May 2024. Motion carried (ISC/2024/027) |
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10 Property Services Activity Report for the Period Ending 31 March 2024 |
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A report provided an update on Property Services and Parking Operations activities for the period ending 31 March 2024. General Manager 3 Waters and Transition (David Ward) and Group Manager Property Services (Anna Nilsen) responded to questions.
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Moved (Cr Jim O'Malley/Cr Brent Weatherall): That the Committee:
Notes the Property Services Activity Report for the Period Ending 31 March 2024. Motion carried (ISC/2024/028) |
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11 Waste and Environmental Solutions Activity Report for the Period Ending 31 March 2024 |
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A report provided an update on Waste and Environmental Solutions activities for the period ending 31 March 2024. General Manager Climate and City Growth (Scott MacLean) responded to questions.
Cr Carmen Houlahan left the room at 11.37 am and returned to the meeting at 11.41 am.
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Moved (Cr Jim O'Malley/Cr Mandy Mayhem): That the Committee:
Notes the Waste and Environmental Solutions Activity Report for the period ending 31 March 2024. Motion carried (ISC/2024/029) |
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12 Transport Activity Report for the Period Ending 31 March 2024 |
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A report provided an update on Transport activities for the period ending 31 March 2024. General Manager Climate and City Growth (Scott MacLean) and Manager Transport Asset and Funding (Simon Smith) responded to questions.
Cr Christine Garey left the room at 12.18 pm and returned to the meeting at 12.21 pm.
Cr Andrew Whiley left the meeting at 12.30 pm.
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Moved (Cr Jim O'Malley/Cr Brent Weatherall): That the Committee:
Notes the Transport activity report for the period ending 31 March 2024. Motion carried (ISC/2024/030) |
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Moved (Cr Jim O'Malley/Cr Brent Weatherall): That the Committee:
Adjourns the meeting until 1.00 pm.
Motion carried |
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Donna Matahaere-Atariki, Cr Lee Vandervis and Cr David Benson-Pope left the meeting at 12.34 pm. |
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The meeting adjourned at 12.34 pm and reconvened at 1.10 pm. |
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A report sought the approval of road names for three private ways in the Mosgiel-Taieri area. The General Manager Climate and City Growth (Scott MacLean) provided an update from the developer that advised the preferred name for their private way was now Stables Lane instead of Cottage Drive and responded to questions. |
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Moved (Cr Jim O'Malley/Cr Cherry Lucas): That the Committee:
a) Approves the naming of the new private way off School Road South, Taieri as ‘Wilden Lane’. b) Approves the naming of the new private way off Gladstone Road North, as ‘Stables Lane’. c) Approves the naming of the new private way off Lorne Street, as ‘Mako Lane’. Motion carried (ISC/2024/031) |
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14 Submission on the Proposed Changes to NZTA Emergency Works Policy |
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A report sought approval of the Dunedin City Council (DCC) submission to the Waka Kotahi NZTA’s emergency works. General Manager Climate and City Growth (Scott MacLean) and Manager Transport Asset and Funding (Simon Smith) responded to questions.
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Moved (Cr Jim O'Malley/Cr Steve Walker): That the Committee:
Approves the submission on the proposed changes to the NZTA emergency works policy. Motion carried (ISC/2024/032) |
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15 Submission on the Rules Setting Local Government Performance Measures (Safety of Drinking Water) |
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A report sought retrospective approval of a Dunedin City Council (DCC) submission to the Department of Internal Affairs (DIA). General Manager 3 Waters and Transition (David Ward) and Team Leader Regulation and Policy (Scott Campbell) spoke to the report and responded to questions.
Cr Andrew Whiley returned to the meeting at 1.38 pm.
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Moved (Cr Jim O'Malley/Cr Brent Weatherall): That the Committee:
Approves, retrospectively, the DCC submission to the Department of Internal Affairs on proposed amendments to the local government mandatory non-financial performance measure for safety of drinking water. Motion carried (ISC/2024/033) |
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16 Submission on the Local Government (Water Services Preliminary Arrangements) Bill |
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A report sought approval of a draft Dunedin City Council (DCC) submission to Parliament’s Finance and Expenditure Select Committee on the Local Government (Water Services Preliminary Arrangements) Bill (the Bill). Cr Kevin Gilbert left the room at 1.42 pm and returned to the meeting at 1.44 pm.
General Manager 3 Waters and Transition (David Ward), In-House Legal Counsel (Nadia McKenzie) and Team Leader Regulation and Policy (Scott Campbell) provided an overview of an update to the recommendations in the submission and responded to questions.
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Moved (Cr Jim O'Malley/Cr Brent Weatherall): That the Committee:
a) Approves the draft DCC submission to the Finance and Expenditure Select Committee on the Bill and Amendment. b) Authorises the Mayor and/or his delegate to speak to the submission. c) Authorises the Chief Executive to make any minor editorial changes if needed. Motion carried (ISC/2024/034) |
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Council received a request for support for a remit from Gisborne District Council prior to it being submitted to LGNZ for consideration. The report sought support for the remit regarding the proactive lever to mitigate the deterioration of unoccupied buildings. General Manager Customer and Regulatory (Claire Austin) and Team Leader Advisory Services (Mark Mawdsley) spoke to the report and responded to questions.
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Moved (Cr Jim O'Malley/Cr Sophie Barker): That the Committee:
Decides to support the remit proposed by Gisborne District Council seeking proactive legislative levers to mitigate the deterioration of unoccupied buildings and incentivise repurposing vacant buildings. Motion carried (ISC/2024/035) |
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Items for consideration by the Chair:
Cr Jim O’Malley provided the following:
Better off Funding – request that staff advise the Chair where the Better off Funding analysis will be presented to.
Cr Vandervis earlier asked for volumes of materials going to landfills inside the municipal area, to be broken down into municipal waste and clean fill and whether or not council had the ability to obtain from private providers the volume of those materials and what materials are in it.
Some activities that are civil construction and capital construction work activities under other delegations and captured under other Committee’s Forward Work Programmes and an ability to capture these activities that are across more than one Committee.
Cr Sophie Barker provided the following:
Annual report on the waste minimisation grants to include additional commentary on what the funding was used for and how the funded activity contributes to the waste minimisation objectives.
Strategic walking and cycling plan doesn’t appear in its own column in the Forward Work Programme.
Feedback on activity reports that some have links to the levels of service and the targets being consistent within them. |
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Marlene McDonald closed the meeting with a Karakia Whakamutunga. |
The meeting concluded at 2.10 pm.
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CHAIRPERSON