Agenda of Infrastructure Services Committee

Infrastructure Services Committee

15 October 2024

Infrastructure Services Committee

MINUTES

Minutes of an ordinary meeting of the Infrastructure Services Committee held in the Council Chamber, Dunedin Public Art Gallery, The Octagon on Tuesday 17 September 2024, commencing at 2.45 pm (or at the conclusion of the previous meeting, whichever is later)

PRESENT

Chairperson	Cr Jim O'Malley
Deputy Chairperson	Cr Brent Weatherall
Members	Cr Bill Acklin	Cr Sophie Barker
	Cr David Benson-Pope	Cr Christine Garey
	Cr Kevin Gilbert	Cr Carmen Houlahan
	Cr Marie Laufiso	Cr Cherry Lucas
	Ms Donna Matahaere-Atariki	Cr Mandy Mayhem
	Ms Marlene McDonald	Cr Lee Vandervis
	Cr Steve Walker	Cr Andrew Whiley

IN ATTENDANCE

Scott MacLean (General Manager Climate and City Growth), Jeanette Wikaira (General Manager Arts, Culture and Recreation), Carolyn Allan (Chief Financial Officer), Karilyn Canton (Chief In-House Legal Counsel), Nadia McKenzie (In-House Legal Counsel), Jeanine Benson (Group Manager Transport), Simon Smith (Manager Transport Asset and Funding), Nicola Morand (Manahautū (General Manager Policy and Partnerships) and Clare Sullivan (Manager Governance)

Governance Support Officer Lynne Adamson

1 karakia timatanga

Ms Marlene McDonald opened the meeting with a Karakia Timatanga.

2 Public Forum

There was no Public Forum.

3 Apologies
	Apologies were received from Mayor Jules Radich for absence and Cr Marie Laufiso for possible early departure.

	Moved (Cr Jim O'Malley/Cr Brent Weatherall): That the Committee: a) Accepts the apologies from Mayor Jules Radich and Cr Marie Laufiso for possible early departure. Motion carried (ISC/2024/046)

4 Confirmation of agenda

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Committee:

a) Confirms the agenda without addition or alteration.

Motion carried (ISC/2024/047)

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Committee:

a) Notes the Elected or Independent Members' Interest Register; and

b) Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (ISC/2024/048)

6 Confirmation of Minutes

6.1 Infrastructure Services Committee meeting - 19 August 2024

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Committee:

a) Confirms the minutes of the Infrastructure Services Committee meeting held on 19 August 2024 as a correct record.

Motion carried (ISC/2024/049)

Part A Reports

7 Confirmation of 2024-27 National Land Transport Plan (NLTP) funding allocation for Transport Maintenance, Operations and Renewals
	A report from Transport provided an update on the final Waka Kotahi NZTA funding approvals for the 2024-27 period for Maintenance, Operations, and Renewals (MOR). The Group Manager Transport (Jeanine Benson) and Manager Transport Asset and Funding (Simon Smith) spoke to the report and responded to questions.
During discussion Ms Donna Matahaere-Atariki left the meeting at 1.54 pm and returned at 1.56 pm. Cr Cherry Lucas left the meeting at 1.59 pm and returned at 2.02 pm.
	Moved (Cr Jim O'Malley/Cr Brent Weatherall): That the Committee: a) Notes the Confirmation of 2024-27 National Land Transport Plan (NLTP) funding allocation for Transport Maintenance, Operations and Renewals. Motion carried (ISC/2024/050)

8 Local Water Done Well - Water Services Delivery Plan - Requirements and Process
	A report from Legal Services provided an overview and update on LWDW. The report outlined the proposed process for Council to prepare and adopt the WSDP (subject to further Government direction or legislation); and advised that there would be subsequent reports on the WSDP which would include further information on potential service delivery models and the requirements for ringfencing and financial sustainability for the delivery of water services. The Chief Executive Officer (Sandy Graham), General Manager 3 Waters and Transition (David Ward), Chief In-House Legal Counsel (Karilyn Canton) and In-House Legal Counsel (Nadia McKenzie) spoke to the report and responded to questions.
Cr Marie Laufiso left the meeting at 2.18 pm.
	Moved (Cr Jim O'Malley/Cr Kevin Gilbert): That the Committee: a) Notes that Council must prepare a Water Service Delivery Plan and submit a Water Service Delivery Plan to the Secretary for Local Government by 3 September 2025. b) Confirms the proposed timeline and process, subject to amendment required by further Government direction and further legislation. c) Notes that the proposed process includes further discussion with other territorial authorities and mana whenua, and public consultation regarding potential water services delivery models. Motion carried (ISC/2024/051)

9 Items for Consideration by the Chair

The Chair discussed Items for Consideration which included those noted at the previous meeting which included:

Cr Andrew Whiley:

The installation of drinking water fountains in any new central city water infrastructure network projects.

Staff advised that Bath Street was the most current project and there were two water fountains planned for inclusion. A design report would be bought to a future Infrastructure Services Committee.

Cr Jim O’Malley:

Requested that the Caversham Tunnel project be included in the forward work programme

Cr Sophie Barker:

forward work programme

Cr Cherry Lucas left the meeting at 3.07 pm.

Resolution to Exclude the Public

Moved (Cr Jim O'Malley/Cr Mandy Mayhem):

That the Committee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Better off Funding

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (ISC/2024/052)

The meeting went into non-public at 3.07 pm and Cr Bill Acklin left the meeting.

The meeting concluded at 4.18 pm

..............................................

CHAIRPERSON

Infrastructure Services Committee

15 October 2024

Retail Quarter Upgrade - Update Report

Department: Portfolio and Project Support Office and Finance

EXECUTIVE SUMMARY

1 This report provides an update on the Retail Quarter Upgrade project and discusses how the project has tracked relative to its budget and timeframes.

2 It is important to note that while the information presented is what we have currently to date, some information is estimated, as final costs will not be known until the end of the defect liability period.

3 The project was substantively completed in early May 2024, ahead of the original programme of September 2024.

4 The total cost of the Retail Quarter Upgrade Project was $110.3 million.

RECOMMENDATIONS

That the Committee:

a) Notes the Retail Quarter Upgrade – Update Report

BACKGROUND

5 The Retail Quarter Upgrade project is a component of the Central City Plan (CCP) and comprised above and below groundwork on George Street and its surrounding streets (the Enabling Works). The work included 3 Waters, transport, and amenity infrastructure upgrades.

6 Following consultation on this project in the 10 Year Plan 2018-28 (‘the plan’), Council approved a budget of $60 million for above groundwork to provide a substantial investment across the central city area. This investment allowed for very high or high quality upgrades to improve safety in the central city area and create a more attractive space with new paving, street furniture and lighting.

7 The CCP aims to align above and below groundwork. Funding for below ground infrastructure sits in the 3 Waters capital budget.

8 The George Street component encompassed the Knox Row, New Edinburgh Way, Golden Block and Farmers Block sections of George Street between Albany Street and Moray Place. The George St Upgrade allowed for a very high-quality upgrade for above ground infrastructure.

9 The Enabling Works component encompassed sections of Great King Street, Filleul Street, Frederick Street, London Street, Hanover Street and St Andrew Street, and aimed to make George Street more accessible to all members of the community, as well as supporting the construction of the New Dunedin Hospital and other transport changes around the central city. There were limited amenity upgrades in the Enabling Works with most work being above and below ground infrastructure renewals.

DISCUSSION

10 Physical works on the Retail Quarter Upgrade commenced in October 2021.

11 As reported to the Committee in June 2023, the project programme was accelerated through identification of construction efficiencies, changes to some scope items, and increasing the number of work fronts open on the project. The estimated completion date of the entire project was bought forward from September 2024 to the beginning of May 2024.

12 As with any project of this size, minor defects will continue to be addressed over the coming year. There may be some costs associated with these defects that could alter the figures presented here.

13 The project has delivered a total of 15.5 km of stormwater, wastewater and potable water pipe rehabilitation and renewal, including:

a) Rehabilitation, strengthening and lining of 4.3km of historic egg-shaped brick barrel stormwater pipes first constructed in the 1870s.

b) Design and installation of an additional 884m of stormwater pipes ranging from 150mm to 1,350mm diameter to address existing flooding issues and increase resilience to heavy rain events.

c) Design and installation of 1.1 km of wastewater assets either replaced or rehabilitated via UV- CIPP lining methods, ranging in diameter from 150 to 675 mm diameter.

d) Replacement or upgrade of 5.2 km of potable water supply, including cast iron assets constructed in the 1880s and asbestos cement pipelines. SMART meters installation and backflow preventers have also been installed to better monitor water use and reduce risks for customers using the network.

e) The removal of cross connections. At least 29 wastewater to stormwater cross connections were identified and repaired during the works, preventing untreated wastewater from entering the stormwater system and harbour.

14 The above ground transport improvements included:

a) 25,000m2 of new paved and asphalt surfacing.

b) 5.2km of new kerb and channel.

c) 10 upgraded signalised intersections, including 75 new traffic signal poles.

d) 126 new street light poles and LED luminaires.

e) Approximately 7,330 new plants and more than 90 new semi-mature trees.

f) More than 350 new and replacement signs.

g) 61 seats to support those with mobility issues and increased interaction between people on the street.

h) Four accessible drinking fountains/bottle filling stations.

i) 48 cycle stands.

Funding, Budget, and Costs for the Retail Quarter Upgrade Project

15 For the construction period of the Retail Quarter upgrade project, funding was made available through respective line items allocated in the 10 Year Plan 2021-31. These were in two parts - work on George Street and Enabling Works. In the 10 Year Plan 2021-31, work on George Street was separately identified in Central City budgets and the Enabling Works was funded from renewal budgets.

16 In the Retail Quarter Upgrade – Update Report to the Infrastructure Services Committee on 14 February 2023 the project was estimated to cost $105.1 million, including a $10.0 million contingency. This figure became the budget for the design and construction cost of the project for the three year period from 1 July 2021 to 30 June 2024. As noted in the table below (paragraph 19), the actual cost for design and construction, in the same period, was $104.8 million.

17 Where the project was earlier tracking more favourably against the design and construction budget, construction costs increased over the course of the project, with materials inflation, unexpected ground conditions and more challenging infrastructure issues, meaning the project contingency was also spent.

18 To address these escalations, staff accelerated the programme, removed some areas of scope and worked closely with the contractor to find any efficiencies or alternative solutions possible.

Total Cost

19 The total capital cost of the Retail Quarter upgrade project, to 30 June 2024, was $110.3 million. This is made up as follows:

	$ million
Preparatory and investigative work	2.6
Design and construction	104.8
Other professional services	2.9
Total capital expenditure costs	110.3

20 The preparatory and investigative work occurred in the 2019/20 and 2020/21 years, the previous LTP period. They are included here for completeness.

21 Design and construction costs are now almost entirely closed out, however as is standard in any large project there will be some costs incurred over the defect liability period, to address any minor design and construction issues, close out any recommended changes stemming from the independent safety review and final subcontractor costs. Early indications are that these costs will be around $360k and will exceed the budget provided in the 2024/25 Annual Plan of $60k. Staff will however manage any overspend within the overall capital expenditure budget.

22 Other professional services were spent on detailed business case development, health and safety and traffic auditors, quantity surveyors, project managers, contract administrators, and artists. As part of the project management transformation programme, the PPSO is investigating whether there are opportunities to resource some of these services in-house in future.

23 Prior to the construction period, costs relating to business case development of $710k were incurred.

24 In addition to the capital expenditure costs, operational costs of $627k were incurred during the construction period, mainly for communications and marketing costs.

25 There is $500k included in the 2024/25 Property capital budget for the installation of 26 CCTV cameras along George Street and Albion Lane. Installation of these cameras is shortly to commence.

26 Council received funding from NZTA Waka Kotahi of $23.4 million towards the Retail Quarter upgrade project.

27 It should be noted that there are substantial costs in compiling business cases and supporting documentation and there is risk that the return from this cost may not always be as favourable.

Council Budget

28 Actual cost for design and construction of the Retail Quarter upgrade project was within the budget envelope of $105.1 million.

29 Throughout the period, Council received monthly finance reports and periodic Retail Quarter update reports that reported on how actual costs were comparing to budgets for this project. Some inconsistencies arose between the two. The monthly financial reporting presented actual costs against budget as provided for in Council’s Annual Plan, for a financial year only. The Retail Quarter updates were reporting on actual costs for design and construction over a three year timeframe, and against revised timeframes for the early completion of this work.

30 As indicated above, for the construction period of the Retail Quarter upgrade project, funding was made available to the project through respective line items allocated in the 10 Year Plan 2021-31. Actual delivery of the project was at faster rate than was allowed for in the 2021/22 – 2023/24 period of the 10 year plan 2021-31. The same applied to Annual Plans.

31 The table below shows total capital expenditure for the Council against Annual Plan budgets for the 2021/22 – 2023/24 years. This was the period in which the Retail Quarter upgrade project was delivered.

$ Millions	Actual	Budget	Variance
2021/22	144	146	(2)
2022/23	207	189	18
2023/24	206	213	(7)

32 The overall capital expenditure programme was delivered within budget for two of these years, 2021/22 and 2023/24. For the 2022/23 year, when actual spend exceeded the budget by $18 million, Council approved an increase in debt funding on 6 April 2023, due to the level of delivery of the capital programme, particularly in 3 Waters. The Retail Quarter upgrade project was part of this.

33 In reality, due to the high level of capital expenditure occurring on the Retail Quarter upgrade project and other 3 Waters projects, during the 2023/24 year, regular forecasting and monitoring of the overall capital expenditure programme was crucial, to ensure that Council could meet its financial obligations, and remain within approved spending and debt limits.

Reporting back on project outcomes

34 Staff will report to Council in the coming months against the goals and benefits outlined in the Central City Plan and Detailed Business Case.

35 This report will detail outcomes already achieved and suggest regular reporting over the coming 5-10 years, given some outcomes or issues will take longer to realise and assess.

36 The table below details the proposed list of benefits and outcomes.

One-off reporting
Work area	Title	Data source
Environmental	Greening the city	Number of trees and m2 of gardens before and after upgrade
Environmental	Adopt more environmental construction practices	Materials redirected from landfill
Place	Improving the pedestrian experience of the city	Pedestrian space before and after upgrade
Place	An accessible city	Accessibility audit
Three waters	Reduced risk to contamination of water network	Number of properties with backflow preventors in project area December 2020 and August 2024
Three waters	Improved stormwater quality	Number of cross connections (wastewater/stormwater) found and removed
Three waters	Improved stormwater quality	Comparison of suspended solids, hydrocarbons and heavy metals downstream of George St pre- and post- project
Annual reporting
Road safety	George Street is safer for all road users	NZTA data: Reported deaths and serious injuries
Network function	Reduction of vehicles using George Street as a through route	Monthly vehicle numbers DCC monitoring
Network function	Displacement of traffic	Impact on other nearby intersections DCC monitoring
Network function	Performance of 5-way intersection	Level of service DCC monitoring
Network function	Supporting attractiveness of the bus network	ORC data: bus stop patronage in central city stops
Network funding	Supporting uptake of public transport	ORC data: Bus time reliability in central city
Economic vibrancy	Reduction in ground floor vacancies on George Street	Retail vacancy survey (quarterly)
Economic vibrancy	Improvement of economic performance comparison between CBD and rest of Dunedin	Sales data
Economic vibrancy	Increased visitation by a wider range of Dunedin residents	DCC real time pedestrian counters data
Community vibrancy	Increased use of George Street by the community	DCC event data: Number of events held
Safety	George Street feels safer for all visitors day and night	NZ Police data: Reported Police incidents
Place	Satisfaction with the look and feel of George Street	DCC ROS data

OPTIONS

37 As this is a report for noting there are no options for consideration.

NEXT STEPS

38 The defects liability period will be closed in 30 April 2025.

39 A report about the next steps for the wider Central City Plan will be presented at a future Council meeting.

Signatories

Author:

Glen Hazelton - Project Director, Central City Plan

Carolyn Allan - Chief Financial Officer

Authoriser:

Josh Von Pein - Programme Manager - Major Projects

Scott MacLean - General Manager, Climate and City Growth

Robert West - General Manager Corporate Services

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social well-being of communities in the present and for the future.

This decision promotes the economic well-being of communities in the present and for the future.

This decision promotes the environmental well-being of communities in the present and for the future.

This decision promotes the cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	✔	☐	☐
Environment Strategy	✔	☐	☐
Arts and Culture Strategy	✔	☐	☐
3 Waters Strategy	✔	☐	☐
Future Development Strategy	✔	☐	☐
Integrated Transport Strategy	✔	☐	☐
Parks and Recreation Strategy	✔	☐	☐
Other strategic projects/policies/plans	✔	☐	☐

The Retail Quarter Upgrade project contributes to key elements of Council’s Strategic Framework.

Māori Impact Statement

There has been a strong focus on working closely with mana whenua on the Retail Quarter project with an emphasis in the design on re-invigorating the area with visual and cultural expressions of mana whenua identity. The design and implementation involved extensive collaboration with Aukaha.

Sustainability

The project included a number of sustainability elements such as the rain gardens for managing and filtering stormwater, planting to attract native insects and birds, and the use of locally-sourced materials in paving. Significant reuse and recycling of materials took place. The project also sought to encourage greater social sustainability by creating a more equitable and accessible place for people of all ages and abilities.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The Retail Quarter project is funded within the 10 Year Plan 2021-31.

As part of the Annual Report, Audit New Zealand are reviewing the George Street project.

Financial considerations

This report provides a financial update.

Significance

The report is considered low in terms of Council’s Significance and Engagement Policy.

Engagement – external

Engagement occurred on the project through many forums including with the community during the 10 Year Plan, and through many groups such as the Central City Advisory Group and Construction Reference Group. External engagement continued with the stakeholders throughout the entire construction project.

Engagement - internal

There was internal engagement with all parts of the DCC around the coordination and implementation of the project.

Risks: Legal / Health and Safety etc.

There were ongoing risks managed through the project and regular health and safety audits.

Conflict of Interest

There are no identified conflicts of interest.

Community Boards

The project was of interest to all residents of the city including those covered by Community Boards.

Infrastructure Services Committee

15 October 2024

Update on the outcome of the National Land Transport Funding (NLTP)

Department: Transport

EXECUTIVE SUMMARY

1 This report presents the outcomes of the midterm review of the 2021-2031 Otago Southland Regional Land Transport Plan (RLTP) review and the 2024-27 National Land Transport Programme (NLTP).

RECOMMENDATIONS

That the Committee:

a) Notes the update on the outcome of the National Land Transport Programme funding.

BACKGROUND

2 NZTA (Waka Kotahi) (NZTA) provide 51% co-funding for transport activities. Activities that are eligible for co-funding are determined through the RLTP and NLTP processes. Through these processes NZTA will allocate around $32.9 billion of revenue nationally over 2024-2027 from a combination of fuel excise duties, road user chargers, motor vehicle registration fees, Crown loans and appropriations.

3 The Government Policy Statement on Land Transport (GPS) sets out the governments expectations around this investment including strategic priorities and funding ranges for groups of transport activities. The strategic priorities of the GPS 2024 are:

· Economic growth and productivity

· Increased maintenance and resilience

· Safety

· Value for money

4 The RLTP is developed every 6 years by the Regional Transport Committee and undergoes a midterm review at year 3. The RLTP contains two parts, the strategic framework and investment priorities, and the programme of activities. The programme of activities acts as a bid for funding from the NLTP. The mid-term review of the Otago RLTP was completed and approved by the Regional Transport Committee on 24 June 2024. This is included as Attachment 1.

5 The majority of transport investment goes towards ongoing maintenance, renewals and operations for roads and public transport operations. NLTF funding is prioritised for these ongoing programmes and activities that are already underway. These are known as committed activities. Any remaining funding is available for new projects.

DISCUSSION

6 The GPS was released after council had submitted its bid into the RLTP in August 2023.

Changes to funding ranges

7 There is a change in funding ranges for some activity classes between the draft 2023 GPS and the final 2024 GPS. These include:

a) A $250 million increase in funding for state highway maintenance over 2024-2027.

b) Between $350 and $450 million increase in state highway improvements over 2024-27, and between $11 and $13 billion over the next 10 years.

c) Between $250 and $530 million increase in local road maintenance over 2024-27.

d) Between $490 and $660 million reduction in proposed investment in public transport over 2024-27.

e) Between $225 and $550 million reduction in proposed investment for walking and cycling.

f) Between $70 and $440 million reduction in proposed investment for rail network.

8 As a result of the changed funding environment being a focus on a three year period (rather than a ten year period), and new strategic priorities, many activities included in the RLTP (as shown in Attachment 1) have not been included in the NLTP.

Projects included in the NLTP

9 DCC projects included in the NLTP are as follows:

a) Ongoing maintenance, operations and renewals programme $136.9 million over 2024-27 (committed).

b) Implementation of the Albany St connection $3.4 million (committed).

c) Implementation of the Harbour Arterial stage 2 & 3 $4.2 million (committed).

d) Implementation of the Mosgiel Park & Ride $7 million (committed).

e) Princes St Bus priority and corridor safety $7.3 million (possible but requires completion and submission of business case).

f) Dunedin Transport Models Update $400,000 (possible but requires request for funding).

g) Road Safety promotion programme (education and information initiatives) $795,000 over 2024-27.

h) Mosgiel Transport Plan $600,000 (unlikely).

i) There is residual funding for completing committed work including pre-implementation of the Tunnels Trail (very minor contribution), Harbour Arterial stage 4 (planning work only) and Princes St business cases. Subsequent stages of work are not funded.

10 The low cost/low risk programme received no co-funding. The low cost low risk programme was allocated to funding safety upgrades associated with the changes in speed’s as regulated by the previous Government.

11 The funding for the Road Safety Promotion Programme is significantly lower than DCC requested through the RLTP. Staff are working through how to prioritise the programme to get the maximum benefit from the funding available over the remaining two years.

12 NZTA has an expectation that implementation of committed activities occurs within a reasonable timeframe. The NZTA Board is looking at potentially removing the committed status of projects that were approved prior to the adoption of the GPS 2024 if construction contracts have not already been signed. Currently, funding for Albany St connection, Harbour Arterial stages 2 and 3 and Mosgiel Park & Ride are at risk should this occur.

Projects not included in the NLTP

13 The following list shows those projects included in the RLTP for which NZTA co-funding will not be available, either because they do not align with the GPS or because they are outside the timeframe of the 2024-27 NLTP.

a) The Tunnels Trail - does not align with GPS 2024 strategic priorities.

b) Central City Plan Upgrade - does not align with GPS 2024 strategic priorities.

c) Shaping Future Dunedin Transport Central City cycle and pedestrian improvements, St Andrews St cycleway and pedestrian safety improvements - does not align with GPS 2024 strategic priorities.

d) Centres Programme - does not align with GPS 2024 strategic priorities

e) Strategic Walking & Cycling Network Upgrades - does not align with GPS 2024 strategic priorities.

f) Harbour Arterial stage 4 - low priority for investment.

g) Integrated Transport Strategy update - does not align with GPS 2024 strategic priorities.

h) Waterfront Bridge - outside the 2024-27 NLTP period (and unlikely to align with current GPS priorities).

i) Portobello North Resilience (unfunded section of the Peninsula Connection) - outside the 2024-27 NLTP period.

j) Mosgiel Freight Improvements - outside the 2024-27 NLTP period.

k) Passenger Rail & Rail Freight improvements - outside the 2024-27 period.

l) Tertiary Precinct Improvement Project - outside the 2024-27 period.

14 The NLTP does not include funding for the implementation of the new Setting of Speed rule 2024 gazetted in September 2024. This rule requires DCC to make significant changes to speed limits across the city, including replacing all permanent 30km/h limits around schools with variable limits, and reversing a number of other speed limit changes made in the last four years. No funding for this was included in the RLTP. Staff are still working through this issue with NZTA.

15 Low Cost Low Risk in the past has been used to fund small scale improvements (such as intersection upgrades, roundabouts, pedestrian crossings etc). Co-funding for this activity is no longer available.

Partner projects included in the NLTP

16 In addition to DCC projects the NLTP also invests in the City through Otago Regional Council, and NZTA State highway delivery. Additional investment that supports Dunedin in the NLTP includes:

a) Ongoing maintenance and operation of the state highway network (NZTA).

b) Implementation for SH1 improvements to support the new Dunedin hospital (NZTA).

c) Implementation for SH88 improvements to support the new Dunedin hospital (NZTA).

d) Implementation SH1 Katiki resilience improvements (between Dunedin and Oamaru) (NZTA).

e) Business case for SH1/SH87 (Mosgiel) optimisation (optimisation of existing assets, which means looking at creating additional capacity in the network using existing assets like traffic signals) (NZTA).

f) Pre-implementation for SH1 Mosgiel to Balclutha improvements (NZTA).

g) Pre-implementation for SH1 Oamaru to Dunedin improvements (NTA).

h) Ongoing public transport services (NZTA).

i) National public transport ticketing solution (NZZTA).

17 The business case for optimisation of SH1/87 at Mosgiel is anticipated to focus on improving the operation of the existing intersection. Funding for a bypass route is not included in the NTLP.

18 NZTA has also announced a national resilience programme. This programme includes $140 million for resilience projects on local roads over seven years. This will go to projects identified by NZTA that will make the roading network more resilient to the impacts of climate change and other natural hazards. NZTA is yet to announce what projects in Dunedin, if any, will be funded from this programme.

OPTIONS

19 As this report is for noting, no options are presented.

NEXT STEPS

Signatories

Author:	Helen Chapman - Senior Transport Planner
Authoriser:	Scott MacLean - General Manager, Climate and City Growth

Attachments

	Title	Page
⇩a	Mid-term review - Otago Southland Regional Land Transport Plan	51

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

No decision is sought in this report.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	✔
Economic Development Strategy	☐	☐	✔
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	☐	☐	✔
Future Development Strategy	☐	☐	✔
Integrated Transport Strategy	✔	☐	☐
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	☐	☐	✔

NZTA co-funding obtained through the RLTP/NLTP process is an important part of delivering on the integrated transport strategy.

Māori Impact Statement

There are no known impacts for Māori.

Sustainability

The investments in transport set out in the NLTP have potential long-term implications for sustainability. A significant increase in funding for new roads is likely to increase carbon emissions and long-term maintenance and operations costs. A decrease in investment in walking, cycling and public transport reduces available transport choices.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Investment in transport is directly linked to the levels of service for roading and footpaths in the 10-year plan. A focus on increased maintenance and resilience supports some levels of service including the transport network facilitates efficient travel, the transport network facilitates sustainable maintenance and the transport network facilitates comfortable travel.

The funding available for new improvement projects and uncertainty regarding funding for aspects of the Shaping Future Dunedin programme impact on the Level of service minimise transport disruption during and after the construction of the new Dunedin Hospital will be supported through the Shaping Future Dunedin project.

Financial considerations

Financial implications of the NLTP funding available to council in 2024-27 will be considered as part of the 9 year plan process.

Significance

This decision is considered Low in Council’s Significance and Engagement policy. This report is informing Council of the outcomes of the statutory RLTP/NLTP process. Engagement occurred as part of the RLTP and was led by ORC.

Engagement – external

Engagement with NZTA has occurred.

Engagement - internal

No internal engagement has occurred on this paper.

Risks: Legal / Health and Safety etc.

There are no identified risks as no decisions are being sought.

Conflict of Interest

There is no conflict of interest.

Community Boards

Outcomes of funding for the local transport network will be of interest to al Community Boards.

Infrastructure Services Committee

15 October 2024

Naming of one public road and one private right of way

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks the approval of two road names for one public road and one private right of way in Wakari.

RECOMMENDATIONS

That the Council:

a) Approves the naming of the public road located at 67 Wakari road as ‘Tapley Close’.

b) Approves the naming of the private Way located at 67 Wakari Road as ‘McFarlane Lane’

BACKGROUND

2 The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. For reference, the DCC Road Naming Policy and Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming

3 A ‘legal road’ is any road legally vested in the council for the purpose of a road.

4 A ‘private way’ is a privately owned driveway, lane, or access way which serves as access from private properties to a public road.

5 The subdivision located at 67 Wakari Road is located outside of a Community Board area.

6 Staff have confirmed that the proposed names are appropriate and complies with Road Naming Policy.

DISCUSSION

7 The table presented below provides the road name proposed for this subdivision. Additional details including a full assessment for the proposed road name and a map of the new private way are provided in Attachments A and B.

Development details

Location of road

Proposed road name

Alternative road name

Recommended road name

SUB-2021-137

67 Wakari Road

Public Road off Wakari Road

Tapley Close

Not presented

Tapley Close

SUB-2021-137

67 Wakari Road

Private access off Wakari Road via Tapley Close

McFarlane Lane

Not presented

McFarlane lane

New public road, 67 Wakari Road

8 The developer has proposed ‘Tapley Close’ as the preferred and only option presented as a potential name for the public road to be named coming off Wakari Road. It is noted that this name is selected from the road naming register pre-approved by Council.

9 The preferred name ‘Tapley Close’ has geographical and historical significance as it references a notable person that used to live in this area, Harold Tapley.

10 Harold Tapley (1875-1932) was born in South Australia and moved to Dunedin in 1893. He was involved in the shipping, stevedoring and insurance industries. He represented Dunedin North in Parliament 1925-28 for the Reform Party. He was a Councillor 1907-1911 and again from 1921. He was Mayor of Dunedin City from 1923-27.

11 ‘Tapley Close’ complies with the appropriateness criteria of the Road Naming Policy.

New private way, off Wakari Road via ‘Tapley Close’

12 The developer has proposed ‘McFarlane Lane’ as the preferred and only option presented as a potential name for the private way accessed from Wakari Road via ‘Tapley Close’. It is noted that McFarlane is a name selected from the road naming register pre-approved by Council.

13 The preferred name ‘McFarlane Lane’ has geographical and historical significance as it references a notable person that used to live in this area, Shona McFarlane. (1929-2001). Artist, journalist, and broadcaster, Shona McFarlane was born in Gore and educated at Otago Girls High School before going onto the then Dunedin Teachers College. She taught art before moving to London in the mid-1950s. Returning to Dunedin, she was a journalist from 1960, served on the QE II Arts Council, the Otago Art Society, and the Dunedin Public Art Gallery, amongst many other groups. She is probably best known for being a panellist on the television show "Beauty and the Beast" from 1976-85.

OPTIONS

Option One – Recommended Option - The Committee approves the preferred option proposed as ‘Tapley Close’ and ‘McFarlane Lane’ for the new road and private way to be named at 67 Wakari Road.

Advantages

· The road will be named, and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· There are no significant disadvantages identified with this option.

Option Two – Status Quo - The Committee does not support either of the options proposed as ‘Tapley Close’ or ‘McFarlane Lane’ for the new road and private way to be named at 67 Wakari Road

Advantages

· There are no advantages identified with this option.

Disadvantages

· The roads will not have a name until new options are presented. This may inconvenience new or potential new property owners within the subdivision.

NEXT STEPS

14 If the new road names are approved, staff will process the required documentation, and advise the developer and Land Information New Zealand of the new road names.

Signatories

Author:

Daniel Fitzpatrick - Graduate Engineer/Planner

Authoriser:

Jeanine Benson - Group Manager Transport

Scott MacLean - General Manager, Climate and City Growth

Attachments

	Title	Page
⇩a	Attachment A - Assessment of naming one public road - Tapley Close	172
⇩b	Attachment B - Assessment of naming one private way - McFarlane Lane	173
⇩c	Attachment C - 67 Wakari Road approved plan	175

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social, economic, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	✔
Economic Development Strategy	☐	☐	☐
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	☐	☐	✔
Future Development Strategy	☐	☐	✔
Integrated Transport Strategy	✔	☐	☐
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	✔	☐	☐

This is an administrative function.

Māori Impact Statement

There are no known impacts for Māori

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the 1 year plan.

Financial considerations

There are no financial implications

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There are no implications regarding external engagement.

Engagement - internal

There has been engagement within the Transport Group and Business Information Services.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflict of interests

Community Boards

There are no implications for Community Boards

Infrastructure Services Committee

15 October 2024

Proposed parking changes - Hearings Committee September 2024 recommendations

Department: Transport

EXECUTIVE SUMMARY

1 This report presents recommendations of the Hearings Committee meeting (Attachment A - Minutes of Hearings Committee meeting), held on 13 September 2024 on proposed changes and corrections to parking restrictions.

2 The Hearings Committee (the Committee) recommends that all proposed changes and corrections to parking restrictions to the GIS database as presented on 13 September 2024, be approved, with minor alterations from what was initially proposed by staff.

a) The minor alterations resulting from the Hearings Committee were the following recommendations:

i) regulate 35 P60 time restriction parking spaces along Andersons Bay Road and McBride Street

ii) approve the proposed parking for Harbour Terrace, Dunedin to have the following time restrictions: P240 from 9.00 am to 1.00 pm; P120 from 1.00 pm to 5.00 pm; and unrestricted from 5.00 pm to 9.00 am.

3 If approved by the Infrastructure Services Committee, the changes recommended by the Hearings Committee, will be included into the GIS database and become part of the Dunedin City Traffic and Parking Bylaw 2010.

4 The proposed changes in parking and traffic restrictions are presented in two sections:

a) general minor parking changes which include requests from residents, changes made to enhance safety or amenity, and suggestions from officers. These changes include:

i. parking time restrictions on Andersons Bay Road and McBride Street to support nearby businesses

ii. new parking time restrictions on Harbour Terrace adjacent to sports fields to improve turnover

iii. changing 17 Resident Only parking spaces to a mixture of unrestricted parking and restricted parking because the parks are currently underutilised.

b) corrections to the bylaw database to ensure it matches existing markings and signage.

5 Consultation has been undertaken separately for all the proposed changes discussed in this report.

RECOMMENDATIONS

That the Committee:

a) Adopts the proposed changes to parking and traffic restrictions shown in the September 2024 update of the Dunedin City Council's traffic and parking restrictions database Webmap - General Parking Changes - September 2024

b) Notes that Committee has considered feedback from consultation on the proposed changes to parking restrictions.

c) Notes that all parking restrictions previously approved by Council remain unchanged.

BACKGROUND

Traffic and parking controls

6 Traffic and parking controls contribute to the objectives of the Dunedin Integrated Transport Strategy 2013, by helping to achieve a safe, efficient, and accessible transport network.

7 Council maintains a Geographic Information System (GIS) map database of traffic and parking restrictions (the database) that reflects all on-street parking restrictions that are implemented with markings and/or signs.

8 Parking controls are made under the Traffic and Parking Bylaw 2010. The Hearings Committee has the delegation to consider changes to parking controls and to make recommendations to Council that can approve traffic restrictions and parking controls.

Context for proposed changes

9 Council often receives requests from individuals and businesses to change parking restrictions. When considering these requests, officers assess a range of factors including safety concerns, commuters’ needs, commercial users’ needs, road width and topography, traffic flow, neighbouring on-street parking spaces, visibility concerns and crash statistics. If a proposed change is supported by officers, consultation is undertaken with affected residents, businesses, and property owners to demonstrate support for the requested change.

10 The proposed changes in parking and traffic restrictions are presented in two sections:

a) general changes – this section includes parking changes that arise from requests from the public and businesses to change parking restrictions, other general changes and safety and infrastructure changes.

b) corrections to parking restrictions.

DISCUSSION

General changes proposals

11 All proposed general parking changes are shown in Webmap - General Parking Changes - September 2024 and detailed in Attachment B - General Parking Changes. The GIS layer includes a bookmark feature which links the numbered cases presented in the tables of Attachment B, to their specific location.

12 Summaries of consultation undertaken with affected parties, including owners, residents and businesses are presented in Attachments C, D and E.

a) Attachment C – Minor General Parking Changes –Feedback Summary

b) Attachment D – Andersons Bay Road – Feedback Summary

c) Attachment E – Harbour Terrace – Feedback Summary

Residents Only parking – Grange Street, Constitution Street and Clyde Street

13 To better utilise available spaces, officers proposed changing 17 Resident Only parking on Grange, Clyde and Constitution Streets to a mix of unrestricted, P60 and P120 parks.

14 Consultation on the proposal to remove unused spaces was run via the Dunedin City Council website, with signs erected on affected streets, and existing permit holders advised via email. A total of 19 individual responses were received.

15 A summary of this feedback is included in Attachment C.

Princes Street – Taxi / small passenger service vehicle parks

13 Fable Hotel recently advised that the coach stop outside the hotel was not required and requested it be replaced with short term parking. One P30 and two P5 car parks were approved as replacement to the coach bus stop during the July Hearings Committee. The current layout has been reviewed allowing for a net gain of one park in this area.

14 In addition to this, it is proposed to make the two temporary taxi car parks outside 283 Princes Street permanent. They were installed on a trial basis late 2023 following earlier consultations in the area. This ensures that there is parking for taxis on both sides of Princes Street. A copy of the feedback received is provided in Attachment C.

Andersons Bay Road parking restriction changes

16 In response to a request from the property owner of both Mitre 10 Mega and Kmart, it was proposed that 35 unrestricted spaces be converted into short-term parking on Andersons Bay Road (between McBride St and Midland St), and on McBride St (between Brandon St and Andersons Bay Rd). This would provide greater parking turnover in the area to support businesses. This is a mixed-use area, which includes industrial, commercial, and residential activities. Much of this area is already restricted.

17 After considering all submissions, the Hearings Committee recommend that Council proceeds with regulating 35 parking spaces along Andersons Bay Road and McBride Street, as proposed in Option One of the Hearings Committee report.

18 A summary of consultation undertaken with residents and businesses in the area is presented in Attachment D – Andersons Bay Road – Feedback Summary.

Harbour Terrace – P240 restrictions

19 It was initially proposed to change 60 unrestricted car parks to P240 (4-hour) unpaid car parks along Harbour Terrace to increase the parking turnover to support those visiting nearby sports facilities and tertiary institutes. This section of Harbour Terrace is zoned for recreational use. After analysing the feedback received and the data from the parking surveys, the original proposal has been modified and it is now proposed to change 18 unrestricted car parks on Harbour Terrace to P240 (4-hour) unpaid car parks outside the McMillan Hockey Centre from 9.00am – 1.00pm, and then P120 from 1.00pm – 5.00pm, and unrestricted from 5.00pm to 9.00am. Additionally, 2 car parks are proposed to be restricted to P5. There is no loss of parking from this change.

20 A summary of submissions received is included as Attachment E.

Parking Counts

21 In total, it is proposed there will be a net gain of 7 restricted and a net loss of 23 unrestricted spaces across the city, resulting in a total reduction of 16 carparks. All car parking spaces that are to be lost are a result of new vehicle crossings being constructed, and corresponding safety improvements across the wider Dunedin area. Detail is provided in Table A – Parking Counts.

22

Changes to restriction type only (no loss in parking) are also shown in the table below.

Table A details the parking changes as referenced in the attachments.

Corrections to the bylaw database

23 Corrections to parking restrictions are detailed in Table B below. They do not change current parking restrictions but include corrections to the database that have been made to accurately reflect the actual parking restrictions.

OPTIONS

24 Two options are proposed for general parking changes. The recommended option (Option One) is to proceed with some or all of the proposed changes to the GIS database, and Option Two is maintaining the status quo.

Option One – Recommended Option

25 That The Committee approves the proposed changes to the traffic and parking controls database.

Advantages

· Improves safety, efficiency, and access on the transport network by:

- enabling property access by prohibiting obstructive parking, making existing parking controls clearer, and providing for access to new driveways

- providing an improved and enforceable framework of parking restrictions

- providing appropriate length of parking stay according to the surrounding land uses

- increasing visibility at intersections.

· Contributes to achieving an integrated, affordable responsive, effective and safe transport network

Disadvantages

· Costs of installation

Option Two – Status Quo

26 Do nothing.

Advantages

· Council resources can be allocated to other transport projects

Disadvantages

· Does not improve efficiency and access to the transport network

· Does not improve safety or reduce conflict points

· Does not contribute to the Integrated Transport Strategy goals

NEXT STEPS

27 If Council approves the restrictions, they will be implemented through appropriate signs and road markings and restrictions will be enforced under the Traffic and Parking Bylaw.

Signatories

Author:	Jeanine Benson - Group Manager Transport
Authoriser:	Jim O'Malley - Chairperson, Hearings Committee

Attachments

	Title	Page
⇩a	Attachment A - Minutes of Hearings Committee 13/09/2024	184
⇩b	Attachment B - Minor General Parking Changes	189
⇩c	Attachment C - Minor General Parking Changes - Feedback Summary	196
⇩d	Attachment D - Andersons Bay Road - Feedback summary	202
⇩e	Attachment E - Harbour Terrace - Feedback summary	207

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social, economic environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	✔	☐	☐
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	☐	☐	✔
Future Development Strategy	☐	☐	✔
Integrated Transport Strategy	✔	☐	☐
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	✔	☐	☐

Improvements to traffic and parking restrictions supports a safe, efficient and accessible transport network, and supports the social and economic wellbeing of Dunedin communities.

Māori Impact Statement

Mana whenua have expressed support for a safe and efficient transport network.

Sustainability

Parking control changes improve efficiency and access to the transport network, which contribute to sustainability goals.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications

Financial considerations

Costs for implementing the proposed changes are covered by existing budgets.

Significance

The report is considered of low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with affected parties, including residents, landowners and business owners adjacent to changes.

Engagement - internal

There has been engagement with Transport, isite Visitors Centre and Parks and Recreation staff

Risks: Legal / Health and Safety etc.

Many of the proposed changes aim to improve safety of vulnerable users of the transport network.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards as part of this report.

Infrastructure Services Committee

15 October 2024

3 Waters Activity Report for the period ending 30 September 2024

Department: 3 Waters

EXECUTIVE SUMMARY

1 The purpose of this report is to provide an update on 3 Waters activities for the period ending 30 September 2024.

RECOMMENDATIONS

That the Committee:

a) Notes the 3 Waters Activity Report for the Period Ending 30 September 2024.

DISCUSSION

Capital Programme

Pipe Network Renewals

2 A region wide programme of pipeline renewals with the lead contractors (Downer, Fulton Hogan and McConnell Dowell) has been active since 2020.

3 An upgrade to the water supply to Mosgiel is a priority project currently under construction. The commissioning of the first stage commenced at the end of September. The next stage of construction is now underway and further stages are being constructed over the next 12 months.

4 Pipeline renewals in Kaikorai valley are underway.

5 Pipeline renewals and upgrades at Bath Street and surrounding streets, by Downer, commenced in April 2024 and will continue into 2025.

6 Works on the Musselburgh wastewater pump station and associated discharge manifold (the component that delivers flow to the three transfer pipelines to the Tahuna wastewater treatment plant) was completed in July 2024.

7 Future packages of work currently in design are for renewals in the Mosgiel, Pine Hill, West Harbour, and Otago Peninsula areas.

Pumping Station Renewals

8 Wastewater pumping station renewals are underway in Karitane. These will be followed by peninsula and Brighton renewals. The replacement of existing odour control equipment at six wastewater pumping stations is also underway.

9 A similar approach to pipeline renewals has been taken to the water pumping station renewal programme and a term contract has awarded been awarded to Downer. The renewal of the Omimi pumping station has now been completed. This will be followed by the Silverstream water pumping station and the main water pumping station that supplies Mosgiel with treated water, however there is a lead time associated with the delivery of pumps.

Treatment Plant Renewals

10 Significant health and safety improvements related to access and staff facilities are being undertaken at Port Chalmers, Outram, Tahuna, Mosgiel and Mt Grand treatment plants.

11 Design and physical work packages are underway at Green Island, Tahuna, Mosgiel wastewater treatment plants (WWTP), and the West Taieri and Waikouaiti water treatment plants (WTP).

12 Upgrade of the Seacliff WWTP is nearing completion, as is sodium hypochlorite storage and dosing at Green Island WWTP.

13 At Waikouaiti WTP construction of the raw water intake pumping station is complete and treatment pond construction will shortly be underway.

14 At Mosgiel WWTP a polymer dosing system is being installed.

15 Early procurement of equipment is under way for membrane replacement for Southern WTP and orders have been placed for ultra-violet disinfection equipment at Green Island WWTP and treated water reservoirs at Waikouaiti WTP.

16 Investigations relating to future works packages such as emergency power supply for all treatment plants will be starting later this year.

Future Planning

Integrated System Planning Programme

17 The Programme is nearing completion with a final report being prepared. A paper on the Integrated System Planning (ISP) Programme was presented to ISCOM on 19 August 2024. A key output, the future 3 Waters investments required to continue our services while adapting to future uncertainty are being included in the 2025-34 9 year-plan and will be included in the Water Service Delivery Plan required as part of Local Water Done Well Reform. A further report to ISCOM will be provided at the completion of the ISP Programme.

Future Development Strategy

18 3 Waters infrastructure requirements associated with the Future Development Strategy (FDS) and associated FDS implementation Plan are being incorporated into the 2025-34 9-Year-Plan and the Water Service Delivery Plan.

Servicing Assessment

19 DCC 3 Waters, in conjunction with the Property and Parks and Recreation Groups, has commenced work on a Servicing Assessment in accordance with sections 125-128 of the Local Government Act 2002 (LGA). The focus of the assessment is the adequacy of the following services available to communities in Dunedin: drinking water; stormwater; wastewater; public toilets; cemeteries and crematoria.

20 The Servicing Assessment will identify communities where there is a demonstrable need to undertake detailed investigations of options for servicing improvements and contribute to the objectives of the FDS.

21 In June, ISCOM was advised that public engagement would be required to gather information about how communities are currently serviced for drinking water, stormwater and wastewater services focusing on:

· Communities that currently receive some or no servicing from DCC networks

· Communities identified as being of significance to Mana Whenua

22 A 2-stage public engagement plan has been developed:

· Stage-1: An online survey to collect information on current servicing arrangements.

· Stage-2: The information gathered during the online survey will identify communities for more in-depth Stage-2 engagement involving a further survey to key communities followed by meetings with local community boards / groups and hui with Runāka.

23 The survey is anticipated to be released in November 2024. The survey includes questions regarding how properties are currently serviced for drinking water, wastewater and stormwater. An information letter will be posted to each property owner within the communities identified and contain instructions on how to access the online survey.

24 The survey will also be promoted as an agenda item at Runāka and Community Board meetings. ISCOM, Community Boards and Runāka will be advised of the outcome of the Stage-1 engagement (survey results) including the communities that will be targeted for Stage-2 engagement in 2025.

Water Bylaw Improvement

25 DCC 3 Waters has commenced work on updates to the DCC Water Bylaw 2011. The objective of this work is to ensure the Bylaw:

a) addresses current drinking water regulatory requirements

b) manages consumer and public use of the DCC water supply system appropriately to minimise or avoid risks to drinking water safety

c) appropriately reflects Dunedin’s growth and development.

26 DCC 3 Waters will report to the Council in mid-2025 to provide Council options and a recommendation should there be a need to consult the public on a Statement of Proposal and draft Bylaw.

Private watercourses

27 Reports to ISCOM in June and August 2024 stated that the 3 Waters Group would prepare a report to ISCOM on future ownership and management of private watercourses that function as part of the DCC public stormwater system.

28 As outlined in the 17 September 2024 report to ISCOM titled “Local Water Done Well - Water Services Delivery Plan - Requirements and Process”, the Government has announced a number of policy proposals it intends to give effect to through the Local Government Water Services Bill. The Government intends to introduce this Bill to Parliament in December 2024, and for the Bill to be enacted into law by mid-2025.

29 As per the Government’s policy proposals, the Bill would include provisions designed to improve stormwater management, including management of urban watercourses and overland flow paths. These would:

a) Clarify roles and responsibilities for territorial authorities and private landowners;

b) Provide new planning and regulatory tools to support risk-based management of overland flow paths and urban watercourses.

30 Staff consider that further work to assess options for a Dunedin-specific approach would be premature at this stage. Staff suggest that further work on assessing options for future ownership and management of private watercourses in Dunedin be put on hold, pending the national direction on this matter expected to be provided in the forthcoming Local Government Water Services Bill.

31 Staff will assess the stormwater management provisions of the Local Government Water Services Bill when it is introduced in late-2024. Staff will advise ISCOM in 2025 on next steps in relation to future ownership and management of Dunedin’s private watercourses that function as part of the DCC public stormwater system.

Regulatory Performance

Wastewater

32 There are three abatement notices in place for DCC WWTP that are summarised in the table below.

Abatement notice	Update
EN.RMA.22.0040 (Warrington WWTP discharge to land), which relates to non-compliance with discharge limits for total nitrogen. The compliance date is 30 November 2024.	The Warrington WWTP discharge has been compliant with the limit for total nitrogen since February 2024 following installation of additional treatment which was operational from late 2023. The discharge quality monitoring results continue to trend downwards, suggesting that process upgrades carried out are having the desired impact.
EN.RMA.22.0041 (Waikouaiti WWTP discharge to land), which relates to non-compliance with discharge limits for ammoniacal nitrogen. The compliance date is 1 November 2024.	Discharge quality at Waikouaiti WWTP continues to improve and indications are that the discharge will comply with the ammoniacal nitrogen limit prior to the 1 November 2024 compliance date. Staff have considered whether there is a need for upgrades but have decided that at present, the operational changes made appear to be sufficient to address the abatement notice.
EN.RMA.24.0003 (Tahuna WWTP discharge to air), which relates to non-compliance with discharge limits for oxides of nitrogen. The compliance date is 2 December 2024.	DCC 3 Waters is progressing work to understand NOx emissions at Tahuna and optimise incinerator performance. This work has included additional monitoring of NOx emissions and initial work to review and clarify environmental impacts. Staff are assessing options to address the non-compliance with the Tahuna WWTP air discharge consent and will met with Otago Regional Council (ORC) to provide a progress update in October 2024.

Drinking water

33 The Water Services Act 2021 requires Drinking Water Safety Plans (DWSPs) to be developed for all four DCC drinking water supplies. 3 Waters is in the process of adopting improvements identified by Taumata Arowai as part of regular internal review processes.

34 Reporting on compliance with the Drinking Water Quality Assurance Rules 2022 (the Rules) is required annually. Improvement actions to address non-compliance identified in the 2023 annual compliance report are being progressively implemented.

35 There have been a number of instances of short-term data loss which is impacting year to date compliance for a number of measures.

Relationships

DCC Collaboration

36 DCC 3 Waters is actively collaborating with other DCC departments. Key examples of this collaboration are:

a) supporting the advancement and adoption of key DCC initiatives lead by the Procurement and Portfolio and Project Support Office teams

b) supporting the City Development Group on the implementation phase of FDS

c) working with the Property and Parks and Recreation Groups on the Servicing Assessment project (refer paragraphs 13-18)

d) working with the South Dunedin Future team to use stormwater hydraulic models to support risk assessment and adaptation options assessment activities.

Treaty Partners Mana Whenua

37 DCC 3 Waters continues to actively engage with Mana Whenua, often via Aukaha, particularly through the Integrated System Planning programme but also on planning for biosolids reuse, Northern Schemes Wastewater, Servicing Assessment and various capital projects.

Regulation

38 DCC 3 Waters continues to actively engage with Taumata Arowai and the ORC. This involves both strategic and operational meetings being held and a breadth of relations being formed and continuing to grow. Recently Taumata Arowai engaged with DCC regarding its work on development of environmental performance standards for wastewater discharges, seeking to use the Tahuna WWTP as a case study. This is reflective of the constructive and collaborative relationships DCC 3 Waters has with its regulators.

Regional Collaboration

39 Following the recent establishment of the Otago Southland, Local Water Done Well, Working Group, four candidate areas of regional collaboration have been identified:

a) creating regionally consistent Drinking Water Safety Plans

b) focusing on Drinking Water Quality Assurance Rules, particularly in relation to Backflow Prevention

c) creating an efficient and united position on Subdivision Planning

d) managing and operating our networks and facilities consistently.

40 The adoption of the above will be discussed through the Regional Chief Executives’ Forum.

41 Progress updates on the above will be provided in future ISCOM reports.

National Collaboration

42 DCC 3 Waters continue to be actively involved with the Water NZ Water Services Managers Group and many of the Special Interest Groups which assist staff to be competent on a range of topics from zero carbon, to smart water meters and backflow prevention.

43 DCC 3 Waters has presented its work on the Treatment Plan Renewals Programme at the 2024 Water New Zealand Conference.

Operational

Operational Cost Saving Opportunities

44 Sludge incineration at Tahuna WWTP has been subject to several continuous improvements in recent years. An ash removal system was commissioned through July/August 2024. This, along with other improvements, has resulted in increased sludge incineration volumes and decreased diesel consumption, both of which contribute to operational cost savings and reduced carbon emissions.

Service and Supply Contracts

45 The following significant operational service and supply contracts have been subject to review to ensure that appropriate levels of service are provided and value for money is achieved:

· the electrical and automation maintenance contract ends in late 2024. A tender document is being prepared currently for the automation aspects of this contract. It is intended to seek a contractor that can undertake maintenance as well as capital improvements to the automation system.

· preparations are underway to tender the network maintenance contract which ends in 2026 but necessitates a long lead time for tendering due to the complex nature and financial magnitude of the contract.

· A new water treatment coagulant supplier was selected following a tender process. A new coagulant was selected which is expected to improve operational efficiency and provide operational cost savings.

· A tender process is underway to select a service provider for service and supply of parts for the Tahuna UV system. This has a significant annual operating cost.

Maintenance Works

46 Manawa Energy worked and emptied their storage dam to allow remedial work on the DCC Outlet on the Deep Stream take. This dam outlet is activated when DCC request Manawa Energy to release water to supplement the water flow in a Drought Management situation. Manawa Energy produced a methodology to remove a blockage which involved lowering the reservoir level below the DCC level by 1.5 meters (RL 703.5 to 702.0). This reduced our drought storage volumes from 260,000 m³ to 150,000 m³ while this work was undertaken. Work is now complete, and the storage dam is back to normal operation.

47 Preventative maintenance on several stormwater and wastewater pump stations is being prioritised due to a portable crane (HIAB) at the end of its safe, useful life. Subcontractors are being used for essential works whilst a business case is undertaken to identify a longer-term solution. This is being progressed with the DCC Fleet team to find the most appropriate solution.

48 A maintenance repair was completed on one of the three pipelines between Musselburgh Wastewater Pump Station and Tahuna WWTP. There is plan in place for the longer term to rehabilitate and replace these pipelines progressively over time.

49 The Deep Stream pipeline was taken out of service in September to carry out repair work. This has now been completed and the pipeline has been returned to service.

50 Green Island WWTP aeration blowers were repaired following an unplanned event. The blowers have experienced multiple events in recent years and a project is underway to replace them. The existing blowers were repaired in the interim to ensure the process operates correctly until the new blowers are installed.

51 Repairs have been undertaken to penstocks (isolation valves) in the Musselburgh Pump Station.

Reform Activities

52 A paper on the Local Water Done Well, 3 Waters Reform was presented to ISCOM on 17 September 2024. The paper detailed the current state of the Reform process and the proposed process and timeline for Council to prepare and adopt the Water Service Delivery Plan (WSDP).

53 The report noted that staff will:

a) undertake further technical analysis on content required in the WSDP including delivery model and financial considerations;

b) advance discussions with other parties (including mana whenua) to enable Council to make future decisions on the content of the WSDP; and

c) report back to full Council with further technical analysis and an update on discussions with others (including mana whenua) in accordance with the proposed timeline set out in this report.

54 DCC is currently working with the Department of Internal Affairs to transition Better Off and Council Transition Support funding arrangements to support Local Water Done Well.

OPTIONS

55 As this is a noting report there are no options to consider.

NEXT STEPS

56 DCC 3 Waters staff will continue to:

a) deliver the capital programme approved through the 2024/2025 Annual Plan

b) develop process improvements to ensure compliance with new regulatory frameworks

c) complete the Integrated System Planning programme to inform investments for Council’s consideration during the 2025-2034 9-year plan

d) support the Otago Southland Local Water Done Well Working Group

e) provide advice to Council on Local Water Done Well.

Signatories

Author:

Jared Oliver - Planning Manager

Authoriser:

John McAndrew - Acting Group Manager, 3 Waters

David Ward - General Manager, 3 Waters and Transition

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing local infrastructure that is considered good-quality and cost effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	☐	☐	✔
Environment Strategy	✔	☐	☐
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	✔	☐	☐
Future Development Strategy	✔	☐	☐
Integrated Transport Strategy	☐	☐	✔
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	☐	☐	✔

The 3 Waters activities support the outcomes of a number of strategies.

Māori Impact Statement

Engagement and contribution to decision making is primarily through the Integrated System Planning and associated adaptive plan processes planning for biosolids reuse, Northern Schemes Wastewater, Servicing Assessment and various capital projects.

Sustainability

The 3 Waters activity contributes positively to the interests of the community by ensuring the provision of safe drinking water, and the safe and sustainable disposal of wastewater and stormwater.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The 3 Waters activities are included in the Annual Plan and 9-Year Plan.

Financial considerations

The report does not seek any change to capital or operating budgets and provides updates only.

Significance

This noting report is considered of low significance under the Significance and Engagement Policy.

Engagement – external

As an update report no external engagement has been undertaken.

Engagement - internal

The Legal team have provided input into the current status of Local Water Done Well legislation.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

No conflicts have been identified.

Community Boards

3 Waters activities are of interest to all members of the community including those areas covered by Community Boards.

Infrastructure Services Committee

15 October 2024

Property Services and Parking Operations Activity Report for the Period Ending 30 September 2024

Department: Property

EXECUTIVE SUMMARY

1 The purpose of this report is to provide an update on Property Services and Parking Operations activities for the period ending 30 September 2024.

RECOMMENDATIONS

That the Committee:

a) Notes the Property Services and Parking Operations Activity Report for the Period Ending 30 September 2024.

DISCUSSION

Overview

2 Property Services group includes activities and services related to:

· DCC Community Housing

· Property management (including Investment Property, Operational Property, Community Property and Holding Property)

· Land and lease management

· Facilities and Asset Management

3 The property portfolio includes the management of community housing units; arts and culture facilities like the Regent Theatre; sports facilities like the Edgar Centre and the Ice Sports Stadium; and the management of investment properties.

4 Parking Operations are responsible for maintaining the plant and equipment for on-street parking, off-street parking and DCC owned parking buildings.

Community Housing

5 The Community Housing Policy (2022) ensures housing applicants with urgent or physically accessible housing needs are prioritised for a DCC Community House.

6 Housing applicants in Priority Group 1 are being housed, or offered a house, within 3 months of joining the waitlist. Housing applicants in Priority Group 2 are being housed or offered a house within 6 months of joining the waitlist.

7 Tenant Satisfaction Surveys are carried out by the Community Housing Team during each tenants annual housing inspection process. Surveys indicate if tenants’ needs are unmet, being met or being exceeded.

8 For the period of 6 months from April 2024 – 30 September 2024, Tenancy Managers carried out 590 Community Housing inspections. Of those 590 tenants surveyed, 267 tenants (45%) responded.

9 For the period of April 2024 – 30 September 2024 one tenant in 267 surveyed indicated their housing needs were unmet due to their increased mobility needs. All returned surveys that indicate a tenant’s housing needs are unmet are investigated by Community Housing staff.

10 The Community Housing Occupancy rate refers to the number of days and number of housing units occupied by tenants compared to the total possible days and units, expressed as a percentage.

11 Occupancy rates can be affected by redevelopment work and general movement of tenants vacating.

12 Occupancy remains high at 98% in Quarter 4 of the 2023/24 Financial Year and 97% in Quarter 1 of the 2024/25 Financial Year.

Community Housing – Healthy Homes Standard

13 Healthy Homes Standards require a minimum standard of heating, ventilation, insulation, and draft exclusion in all residential tenancies.

14 100% of our Community Housing portfolio meets the Healthy Homes standards as of 30 September 2024, with 1 final unit completed on 3 July 2024. All units must meet the Healthy Homes Standard by 1 July 2025.

Investment Portfolio

15 Occupancy rates across the Investment Portfolio have remained stable. Investment properties are fully occupied except for vacancies at 54 Moray Place (the gym space and YMCA) and two retail tenancies in Wall Street Mall. Staff are working with agencies and potential occupants to resolve these vacancies.

16 An update on the Property Investment Portfoiio will be provided to the Finance Committee on 18 November 2024.

17 WALT (Weighted Average Lease Term) is a metric in commercial real estate that measures how much contract rent is remaining in the portfolio. Specifically, the WALT measures the weighted average remaining contract lease term for all tenants across a portfolio.

18 The WALT metric has been measured for the Investment Portfolio since 30 June 2022.

19 The WALT increase has been driven primarily by negotiated longer lease terms with new and existing tenants.

20 The reported WALT as of 30 March 2024 included an error related to two tenancies at Rosebank Road, Auckland which were added together, instead of being averaged out. This report rectifies the previously reported figure of 6.9 years.

Capital Delivery Project Updates

21 Public Toilet Programme – New toilets have been installed and are operational in Outram Glen, Navy Park, Harwood, and Frederick Street, as part of the roll out of the Public Toilet Programme. A Changing Places Bathroom is in the planning stage at a more appropriate site. Changing Places is planned for completion in the 2025/26 Financial Year. A Public Toilet, including Changing Places, Programme update will be brought to Council on 30 October 2024.

22 South Dunedin Library and Community Centre – Work is progressing with the construction of concrete stairs and roof framing. The exterior landscape of the facility is in the design stage. Property Services are managing the delivery of South Dunedin Library and Community Centre on behalf of Arts and Culture, who are delivering the project.

23 Community Housing – Proposed new community housing units on Fitzroy Street and Oxford Street are designed and building consent has been issued. Proposed new units on Thorn Street are designed and ready to be submitted for Building Consent.

24 Completed designs are under review and are undergoing benchmarking against comparable housing projects, to ensure the best balance between value and quality is being achieved.

25 The two four-unit single storey developments and the twenty-unit two storey development will provide high quality accommodation that is warm, dry, and constructed to a universal design standard.

26 Town Hall Exterior Restoration Project (including Municipal Chambers) – Heritage repairs required for the maintenance and restoration of the building exterior will be undertaken over five main stages. The project is currently in the detailed programming stage and an update will be brought to Council before the end of the year.

Parking Operations

27 ‘Pay by Plate’ technology is now available for ‘on-street’ parking meters and all machines have credit card readers. Parking zones have been simplified by having fewer cost zones.

28 License Plate Recognition (LPR) software has been installed in Great King Street car park, with planned install in Wall Street car park and Lower Moray Place car park in the last week of September 2024. The LPR software reduces paper waste and provides a more seamless customer experience.

29 Staff are working with data that is being produced by the improved technology, with the aim to provide parking utilisation information in due course.

OPTIONS

30 As this is a noting report there are no options to consider.

NEXT STEPS

Areas of focus for the next quarter will be;

a) Working toward parking utilisation reporting.

b) Delivering the Property Services capital programme.

Signatories

Author:

Jill Simson - Business Improvement Analyst

Authoriser:

Christian German - Capital Delivery Manager

Robert West - General Manager Corporate Services

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report promotes the social well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	✔	☐	☐
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	✔	☐	☐
3 Waters Strategy	☐	☐	✔
Future Development Strategy	☐	☐	✔
Integrated Transport Strategy	✔	☐	☐
Parks and Recreation Strategy	✔	☐	☐
Other strategic projects/policies/plans	✔	☐	☐

The Property Services activities support the outcomes of a number of DCC strategies.

Māori Impact Statement

Mana whenua will continue to be involved in key Property Services projects.

Sustainability

The Property Services activity contributes positively to the interest of the community by providing and maintaining property required for a wide range of community, housing, Council operations, arts and culture, sport, and heritage service purposes.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

Property Services activities are included in the 10-year plan.

Financial considerations

The updates reported are within existing operating and capital budgets.

Significance

This report is considered of low significance under the Significance and Engagement Policy.

Engagement – external

As this is an update report, external engagement is not applicable.

Engagement - internal

As this is an update report, internal engagement is not applicable.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Any specific issues are discussed with the appropriate Community Board.

	Title	Page
A ⇩	Minutes of Infrastructure Services Committee meeting held on 17 September 2024	16

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Scott MacLean - General Manager, Climate and City Growth