Infrastructure Services Committee

MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services Committee held in the Council Chamber, Dunedin Public Art Gallery, The Octagon on Tuesday 10 June 2025, commencing at 10.00 am

 

PRESENT

 

Chairperson

Cr Jim O'Malley

 

Deputy Chairperson

Cr Brent Weatherall

 

Members

Cr Bill Acklin

Cr Sophie Barker

 

Cr David Benson-Pope

Cr Christine Garey

 

Cr Kevin Gilbert

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Cherry Lucas

 

Cr Mandy Mayhem

Ms Marlene McDonald

 

Mayor Jules Radich

Cr Lee Vandervis

 

Cr Steve Walker

Cr Andrew Whiley

 

IN ATTENDANCE

Scott MacLean (General Manager Climate and City Growth), David Ward (General Manager 3 Waters and Transition), Robert West (General Manager Corporate Services), Anna Nilsen (Group Manager Property), Chris Henderson (Group Manager Waste and Environmental Solutions), Jeanine Benson (Group Manager Transport), Simon Smith (Manager Asset and Funding Transport), Abbey Chamberlain (Senior Transport Planner), John McAndrew (Acting Group Manager 3 Waters), Jared Oliver (Manager Planning 3 Waters) and Jackie Harrison (Manager Governance)

 

Governance Support Officer                  Rebecca Murray

 

 

1          karakia timatanga

Ms Marlene McDonald opened the meeting with a Karakia Timatanga.

2          Public Forum

2.1         Naming of Three Public Roads and Three Private Ways in Wakari via Zoom

 

Mr Marc Bretherton spoke to the Committee via Zoom in support of the naming of three public roads and three private ways in Wakari application being considered at the meeting.  He provided an overview of his company, family history in the Dunedin area and aspirations for future development projects.  Mr Bretherton responded to questions.

 

2.2         Special consultative process for Smooth Hill

 

Lyndon Weggery as Chair of the Dunedin Area Citizens Association (DACA) addressed the Committee regarding the special consultative process for Smooth Hill and responded to questions.

 

 

3          Apologies

 

An apology was received from Ms Donna Matahaere-Atariki.

 

 

 

Moved (Cr Jim O'Malley/Cr Kevin Gilbert):

That the Committee:

Accepts the apology from Ms Donna Matahaere-Atariki.

 

Motion carried (ISC/2025/017)

 

 

4          Confirmation of agenda

 

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Committee:

 

Confirms the agenda without addition or alteration.

 

Motion carried (ISC/2025/018)

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Committee:

 

a)         Notes the Elected or Independent Members' Interest Register; and

b)        Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (ISC/2025/019)

 

6          Confirmation of Minutes

6.1       Infrastructure Services Committee meeting - 19 March 2025

 

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Committee:

Confirms the public part of the minutes of the Infrastructure Services Committee meeting held on 19 March 2025 as a correct record.

Motion carried (ISC/2025/020)

 

Part A Reports

7          Actions from Resolutions of Infrastructures Services Committee Meetings

 

A report from Civic provided an update on the implementation of resolutions made at Infrastructure Services Committee meetings.

 

 

 

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Committee:

 

Notes the Open Actions from resolutions of Infrastructure Services Committee meetings.

Motion carried (ISC/2025/021)

 

 

8          Infrastructure Services Committee Forward Work Programme

 

A report from Civic provided an update on the Infrastructure Services Committee forward work programme.

 

The General Manager Climate and City Growth (Scott MacLean) updated the members regarding the Gantt Charts requested at a previous Committee meeting in Items for Consideration by the Chair. He advised the Gantt Charts for Property and Transport were included in the activity reports the in the agenda.

 

 

Cr Carmen Houlahan entered the meeting at 10.23am.

 

 

 

The Chairperson and Mr MacLean responded to questions.

 

 

Moved: (Cr Jim O’Malley/Cr Brent Weatherall)

 

That the Committee:

Adjourns the meeting for 5 minutes.

 

Motion carried

 

 

The meeting adjourned at 10.43am and reconvened at 10.50am.

 

 

Cr Andrew Whiley entered the meeting at 10.53am.

 

 

 

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Committee:

 

Notes the Infrastructure Services Committee forward work programme.

Motion carried (ISC/2025/022) Mayor Jules Radich and Cr Lee Vandervis recording their votes against.

 

9          Property Services and Parking Operations Activity Report for the Period Ending 31 March 2025

 

A report provided an update on Property Services and Parking Operations activities for the period ending 31 March 2025.

The General Manager Corporate Services (Robert West) and Group Manager Property (Anna Nilsen) spoke to the report and responded to questions.

 

 

 

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Committee:

 

Notes the Property Services and Parking Operations Activity Report for the Period Ending 31 March 2025.

Motion carried (ISC/2025/023)

 

10        Waste and Environmental Solutions Activity Report for the Period Ending 30 April 2025

 

A report provided an update on Waste and Environmental Solutions activities for the period ending 30 April 2025.

The Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.

 

 

 

Moved (Cr Jim O'Malley/Cr Mandy Mayhem):

That the Committee:

 

Notes the Waste and Environmental Solutions activity report for the period ending 30 April 2025.

Motion carried (ISC/2025/024)

 

11        3 Waters Activity Report for the Period Ending 31 May 2025

 

A report provided an update on 3 Waters activities for the period 1 March 2025 to 31 May 2025. 

The General Manager 3 Waters and Transition (David Ward), Acting Group Manager 3 Waters (John McAndrew) and Manager Planning 3 Waters (Jared Oliver) responded to questions.

 

Cr Carmen Houlahan left the meeting at 11.49am and returned at 11.51am.

Cr David Benson-Pope left the meeting at 11.51am and returned at 11.55am.

 

 

 

Moved (Cr Jim O'Malley/Cr Cherry Lucas):

That the Committee:

 

Notes the 3 Waters Activity Report for the period 1 March 2025 to 31 May 2025.

Motion carried (ISC/2025/025)

 

 

Moved: (Cr Jim O’Malley/Cr Brent Weatherall)

 

That the Committee:

Adjourns the meeting for 40 minutes

 

Motion carried

 

 

The meeting adjourned at 12.16pm and reconvened at 12.55pm.

 

Cr Lee Vandervis, Cr Bill Acklin and Cr David Benson-Pope left the meeting at 12.16pm.

 

12        Transport Activity Report for the Period Ending 30 April 2025

 

A report provided an update on Transport activities for the period ending 30 April 2025.

The General Manager Climate and City Growth (Scott MacLean), Group Manager Transport (Jeanine Benson) and Manager Asset and Funding Transport (Simon Smith) spoke to the report and responded to questions.

 

 

 

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Committee:

 

Notes the Transport activity report for the period ending 30 April 2025.

Motion carried (ISC/2025/026)

 

13        Naming of Three Public Roads and Three Private Ways in Wakari

 

A report sought approval of six road names, for three public roads and three private ways in Wakari, Dunedin.

The General Manager Climate and City Growth (Scott MacLean), Group Manager Transport (Jeanine Benson) and Senior Planner Transport (Abbey Chamberlain) spoke to the report and responded to questions.

 

 

 

Moved (Cr Kevin Gilbert/Cr Jim O'Malley):

That the Committee:

 

a)         Approves the naming of the public roads located at 195 Wakari Road as:

i)          ‘Flagstaff Drive’, and 

ii)         ‘Neylon Street’, and

iii)        ‘Daniel Terrace’.

b)        Approves the naming of the private ways located at 195 Wakari Road as:

i)          ‘Liscannor Lane’,  and

ii)         ‘Basil Lane’,  and

iii)        ‘Honora Lane’.

Motion carried (ISC/2025/027)

 

14        Naming of One Private Way in Tomahawk

 

A report sought approval for the naming of one private right of way in Tomahawk, Dunedin.

 

 

 

Moved (Cr Jim O'Malley/Cr Kevin Gilbert):

That the Committee:

 

Approves the naming of the new private way at 155 Tomahawk Road as ‘Dunford Lane’.

Motion carried (ISC/2025/028)

 

15        Naming of One Private Way in Long Beach

 

A report sought approval for the naming of one private right of way in Long Beach.

 

 

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

 

Approves the naming of the private way located at 25 Driver Street as ‘Knowles Lane’.

Motion carried (ISC/2025/029)

 

16        Notice of Motion - In-house delivery

 

In accordance with Standing Order 26.1, the following Notice of Motion was received from Cr Jim O’Malley at least five working days before the meeting, for inclusion on the agenda for the meeting being held on Tuesday, 10 June 2025.

 

 

 

Moved (Cr Jim O'Malley/Cr Kevin Gilbert):

That the Committee:

 

 

a)       Requests a report on the feasibility of in-house delivery of certain services including but not limited to green spaces and roading related infrastructure provision; and

 

b)      Requests an additional report on the implications of issuing contracts to members of the rural communities and the mechanism by which they would be issued.

 

Motion carried (ISC/2025/030)

 

 

Resolution to Exclude the Public

Moved (Cr Jim O'Malley/Cr Mandy Mayhem):

That the Committee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

 

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Infrastructure Services Committee meeting - 19 March 2025 - Public Excluded

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (ISC/2025/031)

 

The meeting went into non-public at 1.39pm and then concluded at 1.44pm.

 

 

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CHAIRPERSON                                                                                                 CHIEF EXECUTIVE OFFICER