Notice of Meeting:
I hereby give notice that an ordinary meeting of the Mosgiel-Taieri Community Board will be held on:
Date: Thursday 10 February 2022
Time: 5.00 pm
Venue: Via audio visual link
Sandy Graham
Chief Executive Officer
Mosgiel-Taieri Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Joy Davis |
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Deputy Chairperson |
Dean McAlwee |
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Members |
Phillipa Bain |
Martin Dillon |
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Cr Carmen Houlahan |
Brian Miller |
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Brian Peat |
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Senior Officer Scott MacLean, Group Manager Parks and Recreation
Governance Support Officer Clare Sullivan
Clare Sullivan
Manager Governance
Telephone: 03 477 4000
clare.sullivan@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Mosgiel-Taieri Community Board 10 February 2022 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 11
5.1 Mosgiel-Taieri Community Board meeting - 10 November 2021 11
Part A Reports (Mosgiel-Taieri Community Board has power to decide these matters)
6 Otago Regional Council - Public Transport Update 18
7 Governance Support Officer's Report 19
8 Naming of one new road and one new private road, Mosgiel 30
9 Community Plan 43
10 Project Fund 56
11 Board Updates 77
12 Chairperson's Report 78
13 Council Activities 80
14 Items for consideration by the Chair 81
Mosgiel-Taieri Community Board 10 February 2022 |
At the close of the agenda no requests for public forum had been received.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Mosgiel-Taieri Community Board 10 February 2022 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Register of Interest |
7 |
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Mosgiel-Taieri Community Board 10 February 2022 |
Mosgiel-Taieri Community Board meeting - 10 November 2021
That the Board: a) Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 10 November 2021 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Mosgiel-Taieri Community Board meeting held on 10 November 2021 |
12 |
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Mosgiel-Taieri Community Board 10 February 2022 |
Mosgiel-Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 10 November 2021, commencing at 5.00 pm
PRESENT
Chairperson |
Joy Davis |
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Deputy Chairperson |
Dean McAlwee |
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Members |
Phillipa Bain |
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Martin Dillon |
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Brian Miller |
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Brian Peat (via Zoom) |
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Cr Carmen Houlahan |
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IN ATTENDANCE |
Clare Sullivan (Manager Civic), Scott MacLean (Group Manager Parks and Recreation) |
Governance Support Officer Jennifer Lapham
1 Public Forum
There was no Public Forum.
2 Apologies |
There were no apologies.
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3 Confirmation of agenda |
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Moved (Joy Davis/Martin Dillon): That the Board:
Confirms the agenda without addition or alteration
Motion carried |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Mr Miller advised that he was not the Coronation Hall Trust representative and that the Flood Mitigation Working Group had not met.
Mr Peat advised that he was not the Board’s representative on the Tunnels Trust but was the representative for the Waihola to Mosgiel Cycle/Walking Trail.
Cr Houlahan advised that the Mosgiel Business Association was not active and noted that she was the Council representative on the Dunedin Public Art Gallery Arts Society.
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Moved (Joy Davis/Phillipa Bain): That the Board:
a) Amends the Elected Members' Interest Register; and b) Amends the proposed management plan for Elected Members' Interests. Motion carried |
5 Confirmation of Minutes
5.1 Mosgiel-Taieri Community Board meeting - 15 September 2021 |
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Moved (Joy Davis/Dean McAlwee): That the Board:
Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 15 September 2021 as a correct record. |
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Moved (Joy Davis/Dean McAlwee): That the Board:
Adjourn the meeting.
Motion carried
The meeting adjourned at 5.09 pm and reconvened at 5.12 pm. |
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Motion carried with Brian Miler and Brian Peat recording their votes against. |
Part A Reports
6 Project Fund |
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A project completion form was received from received from Brian Peat regarding the Silverstream Planting Project. |
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Moved (Joy Davis/Dean McAlwee): That the Board:
Notes the project progress report from Brian Peat regarding Silverstream Beautification project Motion carried |
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Moved (Brian Miller/Dean McAlwee): That the Board: Pass a vote of thanks to Brian Peat for his work on the Silverstream Beautification Project. Motion carried |
7 Meeting Schedule |
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A schedule of meetings for 2022 was attached for the Board’s consideration. |
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Moved (Joy Davis/Cr Carmen Houlahan): That the Board:
Approves the meeting schedule for 2022. Motion carried |
8 Community Plan |
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An updated Community Plan was attached for discussion. |
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It was agreed that a workshop would be held in the New Year to have a full review of the Community Plan. Following discussion amendments were made to the Community Plan to include the issue of stormwater in Silverstream and Outram Flood Mitigation.
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Moved (Joy Davis/Dean McAlwee): That the Board:
Approves the updated Community Plan for 2022/23. Motion carried |
9 Governance Support Officer's Report |
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In a report from the Governance Support Officer an update was provided on matters of interest to the Community Board. |
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Cr Houlahan withdrew from the discussion on the Keeping of Animals (excluding Dogs) Bylaw and the Smooth Hill Landfill Resource Consent.
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Moved (Brian Miller/ Brian Peat): That the Board: Submits on the Keeping of Animals (excluding Dogs) and Birds Bylaw review that rural/rural residential areas should be excluded from the review.
Motion carried (MTCB/2021/036)
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Moved (Joy Davis/Phillipa Bain): That the Board:
a) Notes the Governance Support Officer’s Report. b) Ratifies the submission on the Dunedin City Council Smooth Hill Landfill Resource Consent. Motion carried (MTCB/2021/037) |
10 Board Updates |
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1 Keep Dunedin Beautiful (KDB) Philippa Bain advised that there was nothing to report at this time. 2 Friends of the Mosgiel Memorial Garden Brian Miller commented that the Friends of the Mosgiel Memorial Garden should be consulted in relation to the Gardens. 3 Hawk n Hurl Dean McAlwee advised that the event had been postponed due to Covid and it was hoped that the event would be able to proceed in the new year. 4 Mosgiel Coronation Hall Dean McAlwee advised that as a result of resignations they were seeking new trustees for the Mosgiel Coronation Hall Trust. 5 Mosgiel Aquatic Project Team Brian Miller advised that he had not attended the last meeting, but noted that the opening date for the pool had been pushed out. 6 Mosgiel and Taieri Emergency Group Joy Davis advised that the group had reviewed the flood maps and will now produce new ones. 7 Outram Emergency Group Dean McAlwee advised that there was nothing to report at this time. 8 Silverstream Plantings Brian Peat acknowledged the contributions made by the following people and groups: · Downers NZ · Taieri College · Dunedin City Council · Otago Regional Council · Department of Conservation · Corrections Facility, Milton · Corrections Services PD · Mosgiel Rotary · Ag Research · Advanced Landscapes · NZ Seed Company · Dakins · Management Consultant · Dunedin Amenities Society · Scottish Shop · Mosgiel Boys Brigade · Mosgiel Scout Group · B.J. and A.J. Miller Family Trust 9- Social Media Brian Peat suggested that Board members might wish to post matters relating to Board activities on the face book page in order to inform the community of them . 10 Community Engagement Dean McAlwee advised that he had attended a meeting in Outram to provide help and guidance for the future of the hotel. Brian Peat provided an update on the Waihola to Mosgiel Cycle/Walkway project.
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Moved (Joy Davis/Phillipa Bain): That the Board:
Notes the Board Updates Motion carried |
11 Chairperson's Report |
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The Chairperson commented on her report and also advised that herself and Cr Houlahan had attended an event at Brooklands and had spoken about the Boards role. She also spoke on the installation of the security at the Memorial Garden. |
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Moved (Joy Davis/Dean McAlwee): That the Board:
Notes the Chairperson’s update Motion carried |
12 Council Activities |
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Councillor Carmen Houlahan provided an update on matters of interest including the 3 Waters Reform and the recent Committee meetings. |
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Moved (Cr Carmen Houlahan/Martin Dillon): That the Board:
Notes the Council Activities Update. Motion carried |
13 Items for consideration by the Chair |
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The Chairperson requested an update from the library. Mr Peat raised a number of issues which were forwarded to staff for noting and/or consideration.
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The meeting concluded at 6.30 pm .
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C H A I R P E R S O N
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Mosgiel-Taieri Community Board 10 February 2022 |
Otago Regional Council - Public Transport Update
Julian Phillips, Implementation Lead Transport will be in attendance to provide an update on the Mosgiel Bus services, including school service, use of Hagart Alexander Drive (instead of Doon Street) for the loop bus and extra Mosgiel to City services.
Mosgiel-Taieri Community Board 10 February 2022 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Mosgiel-Taieri Community Board on activities relevant to the Board’s area including:
a) Project Fund
b) Seddon Park Play Improvements
c) Submission – Resource Consent Application Smooth Hill Landfill
d) Mosgiel Rotary Club - Firewood
e) Correspondence
f) Currently Consulting On.
That the Board: a) Notes the Governance Support Officer’s Report. b) Consider the request from the Mosgiel Rotary Club to donate the firewood. |
Project Fund
2 The Board has been allocated $10,000 for the 2021/2022 financial year. There have been no funds allocated in the current financial year.
3 The Seddon Park playground will have new pieces of play equipment (Basketball courts (half size) and hoop) in Seddon Park in the current financial year.
4 A new pump track will also be installed at Seddon Park in the 2023/24 financial year. Because the pump track will be a significant piece of equipment we will be carrying out community consultation and working through a design based on the feedback. At the same time we hope to improve the current BMX track. Feedback/consultation will start on the pump track towards the middle of this year.
Fire Wood – Rotary Club of Mosgiel
5 At the Board meeting held on 14 April 2021 the Board resolved
Moved (Brian Miller/Dean McAlwee):
That the Board:
Recommended that the Rotary Club of Mosgiel be the recipient of the wood from the Blue Gum tree with the following condition:
· the proceeds be used towards the erection of the fencing for the Mosgiel sign.
1 Motion carried (MTCB/2021/023)
6 Since then the Rotary Club of Mosgiel have advised that they would prefer to donate the firewood to families in need and seek the Board’s approval to do this.
Correspondence
Outward
7 Submission on Resource Consent Application for the Smooth Hill Landfill (Appendix A)
Inward
8 Information relating to the Hearings Process for the Resource Consent Application for the Smooth Hill Landfill (Appendix B)
9 Taieri Age Connect (Appendix C)
Roadworks Schedule
11 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
DCC currently consulting on
Strath Taieri Key Vehicle and Pedestrian routes (earthquake-prone buildings)
Intention to enter into Lease Outram Bowls Skerries Street Recreation Reserve
ACTIONS/UPDATES
Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.
Signatories
Author: |
Jenny Lapham - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Submission |
23 |
⇩b |
Hearing Dunedin City Council - Smooth Hill Landfill Resource Consent Application |
24 |
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Taieri Age Connect |
26 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. |
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Fit with strategic framework
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Māori Impact Statement There are no known impacts for Maori. |
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Sustainability There are no implications. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no financial implications. Funding requests can be met within the Board’s project fund. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards This report provides information on activities in or relevant to the Board’s area. |
Mosgiel-Taieri Community Board 10 February 2022 |
Naming of one new road and one new private road, Mosgiel
Department: Transport
EXECUTIVE SUMMARY
1 This report seeks support from the Mosgiel-Taieri Community Board on the proposed naming of two new roads in Mosgiel.
2 The new road names proposed by the developer are:
· ‘Telford Street’ or ‘Laxford Street’ for the new road forming part of the Highland Park subdivision located at Hagart-Alexander Drive, Mosgiel. Both options comply with the DCC Road Naming Policy.
· ‘Puddy Lane’ or ‘Daffodil Lane’ for the private way as part of the subdivision located at Paterson Road Wingatui, Mosgiel. Both options comply with the DCC Road Naming Policy.
That the Board: a) Supports naming of a new private way off Armadale Street near Hagart-Alexander Drive, Mosgiel as ‘Telford Street’. b) Supports naming of a private way off Paterson Road Wingatui, Mosgiel as ‘Puddy Lane’. |
BACKGROUND
3 The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. The DCC Road Naming Policy requires that Community Boards consider proposed names for roads in their area. For reference, the Road Naming Policy and Road Naming Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming.
DISCUSSION
6 The table presented below provides a summary of the road names proposed by property developers or surveyors, and their compliance with the Road Naming Policy. Additional details, including a full assessment for each proposed road name, evidence of consent where relevant and geographic details of the new roads are provided in attachments A to G.
7 It should be noted that the Road Naming Policy places less weight on the appropriateness criteria with respect to private ways.
Summary of proposed road names
Development details |
Location of Road |
Proposed Road Name |
Alternative Road Name |
Recommended Road name |
66 Hagart-Alexander Drive SUB-2021-94 & LUC- 2021-286 |
New road off Armadale Street |
Telford Street |
Laxford Street |
Telford Street |
12, 14, 16 & 18 Paterson Road Wingatui SUB-2016-35 & LUC- 2016-197 & LUC-2016-346 |
Private way off Paterson Road |
Puddy Lane |
Daffodil Lane |
Puddy Lane |
New public road-66 Hagart-Alexander Drive, Mosgiel
8 The developer has proposed ‘Telford Street’ or ‘Laxford Street’ as potential names for the road to be named coming off Armadale Street, noting that ‘Telford Street’ was preferred over or ‘Laxford Street’.
9 The options proposed relate to family names or locations connected to Scotland and are consistent with the established naming theme for the subdivision. According to the applicant, ‘Telford’ refers to Thomas Telford, who was a civil engineer that designed numerous infrastructure projects in Scotland. ‘Laxford’ relates to the Laxford Bridge and river of the same name, located in northwest Scotland.
10 Both names comply with the criteria in the Road Naming Policy. ‘Telford Street’ is the preferred name of the applicant and is recommended for approval.
New private way 12, 14, 16 & 18 Paterson Road Wingatui, Mosgiel
11 The applicant proposed ‘Puddy Lane’ as the preferred option and ‘Daffodil Lane’ as the alternative road name for the access to the subdivision being developed at Paterson Road.
12 For ‘Puddy Lane’, the name has significance as it relates to a former owner of the land, Elaine and Lesley Puddy. According to the applicant, they were active members of the Wingatui Community from 1955. Lesley was a founding member of the Community Hall Society and helped significantly with the construction of the hall. Elaine was involved in community activities, particularly fundraising. They both cleared the property of a large amount of gorse and started growing tomatoes commercially. One of the two tomato houses on the property, was a known landmark in the district and the section was affectionately known in the area as the “Puds”place. The applicant has provided evidence from relatives of Elaine and Lesley Puddy supporting the proposal (Attachment G).
13 ‘Daffodil Lane’ has some geographical significance as it relates to a common perennial that was planted on the land of the development.
14 Both names comply with the appropriateness criteria of the Road Naming Policy. ‘Puddy Lane’ is the preferred name of the applicant and is recommended for approval.
OPTIONS
Option One – Recommended Option-The Board supports naming of one new road at 66 Hagart-Alexander Drive and one new private way at 12, 14, 16 & 18 Paterson Road as one of the options proposed
Advantages
· The road will be named, and landowners gain a street address allowing them to progress with building and access to services.
Disadvantages
· No disadvantages have been identified.
Option Two – Status Quo- The Board does not support naming of one new road at 66 Hagart-Alexander Drive and one new private way at 12, 14, 16 & 18 Paterson Road as one of the options proposed
Advantages
· There are no significant advantages identified with this option.
Disadvantages
· The road will not have a name which will inconvenience new property owners within the development.
NEXT STEPS
15 If the proposed names of ‘Telford Street’ or ‘Laxford Street’ are supported by the Community Board, officers will request formal approval from the Infrastructure Services Committee.
16 If the proposed names of ‘Puddy Lane’ or ‘Daffodil Lane’ are supported by the Community Board, officers will request formal approval from the Infrastructure Services Committee.
Signatories
Author: |
Paula Barragan - Policy Analyst - Transport Regulation |
Authoriser: |
Jeanine Benson - Group Manager Transport Simon Drew - General Manager Infrastructure and Development |
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Title |
Page |
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Hagart Alexander Drive-Assessment for Telford Street |
36 |
⇩b |
Hagart-Alexander Drive-Assessment for Laxford Street |
37 |
⇩c |
Map Hagart-Alexander Dr-Highland Park Stage 15 Road Names |
38 |
⇩d |
Paterson Road-Assessment for Puddy Lane |
39 |
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Paterson Road-Assessment for Daffodil Lane |
41 |
⇩f |
Map Paterson Road-Puddy or Daffodil Lane |
42 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision supports the social, environmental and cultural well-being of communities in the present and for the future |
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Fit with strategic framework
This is an administrative function
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Māori Impact Statement The names proposed do not present any impact for Māori |
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Sustainability There are no implications for sustainability |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications for the 10 year plan |
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Financial considerations There are no financial implications |
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Significance The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy |
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Engagement – external There has been engagement with the developer |
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Engagement - internal There has been engagement within the Transport Group |
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Risks: Legal / Health and Safety etc. There are no known risks |
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Conflict of Interest There are no known conflicts of interest |
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Community Boards The new road and new private way are located within the Mosgiel-Taieri Community Board area, and support is sought from the Board |
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Mosgiel-Taieri Community Board 10 February 2022 |
For discussion and updating as appropriate.
Attachments
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Title |
Page |
⇩a |
Community Plan |
44 |
Mosgiel-Taieri Community Board 10 February 2022 |
Project Fund
Department: Civic
EXECUTIVE SUMMARY
1 Information has been received regarding the completion of the Celebrating Excellence project which will cost approximately $6680.00. (quote attached Appendix A). The Parks and Recreation Department will meet the installation costs and this amount will be confirmed at the meeting.
2 Mr Peat has requested that the Board allocate $1989.50 for the installation of an honours Board. (Appendix B).
That the Board: a) Approves/declines the funding to complete the Celebrating Excellence Project (amount to be advised). b) Approves/declines funding of $1989.50 for the installation of an honours Board.
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Signatories
Author: |
Jenny Lapham - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Celebrating Excellence |
57 |
⇩b |
Honours Board |
70 |
Mosgiel-Taieri Community Board 10 February 2022 |
Board Updates
Department: Civic
EXECUTIVE SUMMARY
Board members to provide verbal updates on activities including:
1 Keep Dunedin Beautiful (KDB) - Phillipa Bain
2 Friends of the Mosgiel Memorial Gardens - Brian Miller
3 Hawk n Hurl – Dean McAlwee
4 Mosgiel Coronation Hall - Dean McAlwee
5 Mosgiel Aquatic Project Team - Brian Miller
6 Mosgiel and Taieri Emergency Group. - Joy Davis
7 Outram Emergency Group - Dean McAlwee
8 Silverstream Plantings - Brian Peat
9 Waihola to Mosgiel Cycle/Walkway Project – Brian Peat
9- Social Media - Brian Peat
10 Community Engagement
That the Board: a) Notes the Board Updates
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Signatories
Authoriser: |
Clare Sullivan - Manager Governance |
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Mosgiel-Taieri Community Board 10 February 2022 |
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 A report from the Chairperson is attached which updates the Board on matters of interest since the previous meeting. As this is an administrative report only, the Summary of Considerations is not required.
That the Board: a) Notes the Chairperson’s update |
Signatories
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Chairperson's Report |
79 |
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Mosgiel-Taieri Community Board 10 February 2022 |
Council Activities
Department: Civic
EXECUTIVE SUMMARY
1 Councillor Carmen Houlahan will provide an update on items of interest.
That the Board: a) Notes the Council Activities Update.
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Signatories
Authoriser: |
Clare Sullivan - Manager Governance |