Agenda of Mosgiel-Taieri Community Board

Mosgiel-Taieri Community Board

30 March 2022

Mosgiel-Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held via Audio Visual Link on Thursday 10 February 2022, commencing at 5.00 pm

PRESENT

Chairperson	Joy Davis
Deputy Chairperson	Dean McAlwee

Members	Phillipa Bain	Martin Dillon
	Cr Carmen Houlahan	Brian Miller
	Brian Peat

IN ATTENDANCE

Scott MacLean (Group Manager, Parks and Recreation)

1 Public Forum

There was no Public Forum.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Joy Davis/Dean McAlwee):

That the Board:

Adjourns the meeting.

Motion carried

The meeting adjourned at 5.04 pm and reconvened at 5.05 pm.

Moved (Joy Davis/Phillipa Bain):

That the Board:

Confirms the agenda with the following alteration:

Acknowledgement of Queen Elizabeth’s Platinum Jubilee

Motion carried (MTCB/2022/001)

Moved (Brian Miller/Brian Peat):

That the Board:

Acknowledge the Platinum Jubilee of Queen Elizabeth II reign.

Motion carried

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Joy Davis/Martin Dillon):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5 Confirmation of Minutes

5.1 Mosgiel-Taieri Community Board meeting - 10 November 2021

Moved (Joy Davis/Brian Peat):

That the Board:

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 10 November 2021 as a correct record.

Motion carried (MTCB/2022/002)

Part A Reports

6 Otago Regional Council - Public Transport Update

The Team Leader Media and Communications, Otago Regional Council (Frederique Gulcher), the Implementation Advisor (Transport), Otago Regional Council (Abbey Chamberlain) and, the Senior Communications Advisor (Charlotte Flaherty) provided an update on the Mosgiel Bus Services and responded to questions.

7 Governance Support Officer's Report
	A report from Civic informed the Board on activities relevant to the Board’s area which included: a) Project Fund b) Seddon Park Play Improvements c) Submission – Resource Consent Application Smooth Hill Landfill d) Mosgiel Rotary Club - Firewood e) Correspondence f) Currently Consulting On.
	There was discussion on the request from the Mosgiel Rotary Club to donate, instead of selling, the firewood to families in need
	Moved (Phillipa Bain/Martin Dillon): That the Board: Agrees that the firewood received from Council be donated to families in need. Motion carried (MTCB/2022/003)
	Moved (Joy Davis/Phillipa Bain): That the Board: Notes the Governance Support Officer’s Report. Motion carried

8 Naming of one new road and one new private road, Mosgiel

A report from Transport sought support from the Mosgiel-Taieri Community Board on the proposed naming of two new roads in Mosgiel.

Moved (Phillipa Bain/Dean McAlwee):

That the Board:

a) Supports naming of a new private way off Armadale Street near Hagart-Alexander Drive, Mosgiel as ‘Telford Street’.

b) Supports naming of a private way off Paterson Road Wingatui, Mosgiel as ‘Puddy Lane’.

Motion carried (MTCB/2022/004) with Cr Houlahan and Martin Dillon recording their vote against

9 Community Plan
	Councillor Carmen Houlahan withdrew from this item. There was discussion on the inclusion of items on the Board’s Community Plan:
	Moved (Joy Davis/ Dean McAlwee): That the Board: Adjourns the meeting. Motion carried The meeting adjourned at 5.54 pm and reconvened at 5.56 pm.
	Moved (Brian Miller/Brian Peat): That the Board: Agrees the removal of stormwater being discharged into the Silverstream and request an alternative be investigated be included in the Board’s Community Plan. Motion carried (MTCB/2022/005)
	Moved (Brian Miller/Martin Dillon): That the Board: Agrees that the advocacy of an Outram Flood Protection Scheme be included in the Board’s Community Plan. Motion carried (MTCB/2022/006)
	Moved (Brian Miller/Brian Peat): That the Board: Agrees that the request for a sewerage scheme for Outram be included in the Board’s Community Plan. Motion carried (MTCB/2022/007)

10 Project Fund
	A report from Civic provided information regarding the completion of the Celebrating Excellence project which would cost approximately $6680.00. It noted that the Parks and Recreation Department will meet the installation costs and this amount will be confirmed at the meeting. The report also noted that Mr Peat had requested that the Board allocate $1989.50 for the installation of an Honours Board.
	Moved (Joy Davis/Phillipa Bain): That the Board: Adjourns the meeting. Motion carried The meeting adjourned at 6.12 pm and reconvened at 6.34 pm.
	Moved (Dean McAlwee/Phillipa Bain): That the Board: Allocates up to $6,000 plus GST from the Board’s Discretionary Fund towards the Celebrating Excellence Project noting that the installation costs will be covered by Parks and Recreation
	Division That the Board Votes by division. For: Phillipa Bain, Joy Davis, Martin Dillon, Dean McAlwee and Cr Carmen Houlahan (5). Against: Brian Miller and Brian Peat (2). Abstained: Nil The division was declared CARRIED by 5 votes to 2 Motion carried (MTCB/2022/008)
	Following discussion on the location of the Honours Board, it was agreed that the item would be considered at a future meeting once Mr Peat had obtained approval from Dunedin Public Libraries for installing the Honours Board in the Mosgiel library.

11 Board Updates

Board members provided verbal updates on activities which included:

Keep Dunedin Beautiful (KDB) – There was no update.

Friends of the Mosgiel Memorial Gardens - Mr Miller advised that he had referred the staff member who looks after volunteer groups to the Friends of the Mosgiel Memorial Gardens.

Hawk n Hurl – As the event had been cancelled due to COVID, it was agreed that this would be removed from the Board Updates.

Mosgiel Coronation Hall - Dean McAlwee advised that there was nothing new to update.

Mosgiel Aquatic Project Team - Brian Miller advised that the new Mosgiel Aquatic Facility was progressing well.

Mosgiel and Taieri Emergency Group. - Joy Davis advised that the new Emergency Management Advisor – Dunedin City, Emergency Management Otago was Andy Mackenzie-Everitt.

Outram Emergency Group - Dean McAlwee advised that the group were looking at obtaining a generator that would be kept at the Outram Rugby Clubrooms for the use in emergencies.

Silverstream Plantings - Brian Peat spoke to his pre-circulated report.

Waihola to Mosgiel Cycle/Walkway Project – Brian Peat spoke to his pre-circulated report.

Social Media - Brian Peat provided an update on the activity on the Board’s Facebook page which included the number of likes/followers.

Community Engagement -Noted there had been no major community engagement with members undertaken their own.

Moved (Joy Davis/Dean McAlwee):

That the Board:

a) Notes the Board Updates

Motion carried

12 Chairperson's Report

The Chairperson provided an update on matters of interest since the previous meeting including:

· Progress on Mosgiel Pool

· Installation of the half-size basketball court at Seddon Park

· ANZ have announced they are re-opening the Mosgiel Branch.

Moved (Joy Davis/Phillipa Bain):

That the Board:

a) Notes the Chairperson’s update

Motion carried

13 Council Activities

Brian Miller left the meeting at 7.15 pm.

Cr Carmen Houlahan provided an update on matters of interest which included annual plan meetings and destination playgrounds.

That the Board:

a) Notes the Council Activities Update.

14 Items for consideration by the Chair

Tongan Relief Fund options

Berwick sponsorship for outdoor camp

Otago Access Radio

Tree roots along the Silverstream.

The meeting concluded at 7.17 pm.

..............................................

C H A I R P E R S O N

Mosgiel-Taieri Community Board

30 March 2022

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Mosgiel-Taieri Community Board on activities relevant to the Board’s area including:

a) Project Fund

b) Rural Skip Days

c) Draft 2022/23 Annual Plan

d) Roadworks Schedule

e) Currently Consulting On.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

Project Fund

2 The Board has $4,000 left to allocate in the current financial year. Members are reminded that the fund must be spent prior to 30 June.

Meeting Date	Amount	Recipient
10 February	$6,000.00	Celebrating Excellence

Total	$6,000.00

Rural Skip Days

3 DCC do not provide skip days in the University area. The University has previously provided some services to students under their private waste collection contract with Waste Management NZ Ltd. DCC Rural skip days have always had fees and charges applied for the disposal of waste materials.

4 There are no separate budgets for the collection of rubbish in urban or rural areas as this forms part of the larger contracts for road maintenance (Transport) and servicing of Litter Bins (Waste and Environmental Solutions).

Draft 2022/23 Annual Plan

5 The draft 2022/23 Annual Plan (“the draft Plan”) is an update of year two of the 10 year plan 2021-23. This year, the draft Plan proposes no significant changes to the 10 year plan, and there are no engagement topics requiring specific feedback. Because there are no significant changes, Council has no legal requirement to consult on the draft Plan, and as such, a consultation document will not be prepared.

6 Council has however decided that an engagement process will still be undertaken. With the uncertainty of COVID in the community and taking into consideration the challenges for staff in the planning of face-to-face engagement events, a different approach to engagement will be taken.

7 Engagement will focus on providing updates to the community on how Council is tracking against key 10 year plan 2021-31 projects, and for the community to provide feedback to Council more generally. A mixed method approach to engagement that utilises both online digital content as well as print-based engagement practices will be undertaken.

8 In planning the engagement approach, staff have taken into consideration community diversity, youth and Māori and Pāsifika. Staff have also considered accessibility of both print media and online social media platforms. Taking this all into account, the proposed tools for community engagement will include:

a) Creating digital content and producing a series of short videos to tell the story of key decisions and progress on current projects

b) Proactive use of social media platforms to share digital content

c) Proactive media releases

d) Advertising in print media

e) DCC Website including updating DCC’s ‘The Future of Us’ webpage

9 We appreciate that our Community Boards can effectively reach their local communities through their networks. As content is developed, the information will be sent through to all Community Boards, for sharing with your communities.

10 The community will be able to provide feedback through online processes, social media, in writing, and via emails. The feedback period will run from 31 March to 22 April 2022. Hearings will be held where the community can speak directly to Council via zoom, scheduled to start on 2 May 2022. All feedback will be collated, analysed, and reported back to Council for its consideration at the deliberations meeting scheduled to begin on 23 May 2022.

11 Community Boards are invited to provided feedback to Council and present their views at the hearing.

Roadworks Schedule

12 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

DCC currently consulting on

13 There are no current consultations.

ACTIONS/UPDATES

Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.

Signatories

Author:	Scott MacLean - Group Manager Parks and Recreation
Authoriser:	Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for Maori.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

	Title	Page
⇩a	Register of Interest	7

	Title	Page
A ⇩	Minutes of Mosgiel-Taieri Community Board meeting held on 10 February 2022	12

	Title	Page
⇩a	Overview	22

	Title	Page
⇩a	Project Fund Application - Mosgiel Taieri Community Patrol	24
⇩b	Account from Otago Access Radio	27
⇩c	West of the Taieri Advertisment.	28

	Title	Page
⇩a	Chairperson's Report	35

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance