Notice of Meeting:
I hereby give notice that an ordinary meeting of the Mosgiel-Taieri Community Board will be held on:
Date: Wednesday 30 March 2022
Time: 5.00 pm
Venue: Via Audio Visual link
The meeting will be live streamed on the Council’s YouTube page: https://youtu.be/gx1o2KZxXVQ
Sandy Graham
Chief Executive Officer
Mosgiel-Taieri Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Joy Davis |
|
Deputy Chairperson |
Dean McAlwee |
|
Members |
Phillipa Bain |
|
|
Martin Dillon |
|
|
Brian Miller |
|
|
Brian Peat |
|
|
Cr Carmen Houlahan |
|
Senior Officer Scott MacLean, Group Manager Parks and Recreation
Governance Support Officer Scott MacLean, Group Manager Parks and Recreation
Jenny Lapham
Governance Support Officer
Telephone: 03 477 4000
Jenny.lapham@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Mosgiel-Taieri Community Board 30 March 2022 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 11
5.1 Mosgiel-Taieri Community Board meeting - 10 February 2022 11
Part A Reports (Mosgiel-Taieri Community Board has power to decide these matters)
6 Emergency Response Update 19
7 Dunedin Public Libraries' Scattered Seeds digital archive 20
8 Housing Action Plan 21
9 Project Fund 23
10 Governance Support Officer's Report 29
11 Board Updates 33
12 Chairperson's Report 34
13 Council Activities 36
14 Items for consideration by the Chair 37
Mosgiel-Taieri Community Board 30 March 2022 |
At the close of the agenda no requests for public forum had been received.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
|
Mosgiel-Taieri Community Board 30 March 2022 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
|
Title |
Page |
⇩a |
Register of Interest |
7 |
|
Mosgiel-Taieri Community Board 30 March 2022 |
Mosgiel-Taieri Community Board meeting - 10 February 2022
That the Board: a) Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 10 February 2022 as a correct record.
|
Attachments
|
Title |
Page |
A⇩ |
Minutes of Mosgiel-Taieri Community Board meeting held on 10 February 2022 |
12 |
|
Mosgiel-Taieri Community Board 30 March 2022 |
Mosgiel-Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held via Audio Visual Link on Thursday 10 February 2022, commencing at 5.00 pm
PRESENT
Chairperson |
Joy Davis |
|
Deputy Chairperson |
Dean McAlwee |
|
|
|
|
Members |
Phillipa Bain |
Martin Dillon |
|
Cr Carmen Houlahan |
Brian Miller |
|
Brian Peat |
|
IN ATTENDANCE |
Scott MacLean (Group Manager, Parks and Recreation) |
1 Public Forum
There was no Public Forum.
2 Apologies |
There were no apologies.
|
3 Confirmation of agenda |
|
|
Moved (Joy Davis/Dean McAlwee): That the Board:
Adjourns the meeting.
Motion carried
The meeting adjourned at 5.04 pm and reconvened at 5.05 pm.
|
|
Moved (Joy Davis/Phillipa Bain): That the Board:
Confirms the agenda with the following alteration:
Acknowledgement of Queen Elizabeth’s Platinum Jubilee Motion carried (MTCB/2022/001)
|
|
Moved (Brian Miller/Brian Peat): That the Board:
Acknowledge the Platinum Jubilee of Queen Elizabeth II reign.
Motion carried
|
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
|
Moved (Joy Davis/Martin Dillon): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried |
5 Confirmation of Minutes
5.1 Mosgiel-Taieri Community Board meeting - 10 November 2021 |
|
|
Moved (Joy Davis/Brian Peat): That the Board:
Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 10 November 2021 as a correct record. Motion carried (MTCB/2022/002) |
|
|
Part A Reports
6 Otago Regional Council - Public Transport Update |
|
|
The Team Leader Media and Communications, Otago Regional Council (Frederique Gulcher), the Implementation Advisor (Transport), Otago Regional Council (Abbey Chamberlain) and, the Senior Communications Advisor (Charlotte Flaherty) provided an update on the Mosgiel Bus Services and responded to questions.
|
7 Governance Support Officer's Report |
|
|
A report from Civic informed the Board on activities relevant to the Board’s area which included: a) Project Fund b) Seddon Park Play Improvements c) Submission – Resource Consent Application Smooth Hill Landfill d) Mosgiel Rotary Club - Firewood e) Correspondence f) Currently Consulting On.
|
|
There was discussion on the request from the Mosgiel Rotary Club to donate, instead of selling, the firewood to families in need |
|
Moved (Phillipa Bain/Martin Dillon): That the Board:
Agrees that the firewood received from Council be donated to families in need.
Motion carried (MTCB/2022/003)
|
|
Moved (Joy Davis/Phillipa Bain): That the Board:
Notes the Governance Support Officer’s Report. Motion carried |
8 Naming of one new road and one new private road, Mosgiel |
|
|
A report from Transport sought support from the Mosgiel-Taieri Community Board on the proposed naming of two new roads in Mosgiel. |
|
Moved (Phillipa Bain/Dean McAlwee): That the Board:
a) Supports naming of a new private way off Armadale Street near Hagart-Alexander Drive, Mosgiel as ‘Telford Street’. b) Supports naming of a private way off Paterson Road Wingatui, Mosgiel as ‘Puddy Lane’. Motion carried (MTCB/2022/004) with Cr Houlahan and Martin Dillon recording their vote against |
9 Community Plan |
|
|
Councillor Carmen Houlahan withdrew from this item. There was discussion on the inclusion of items on the Board’s Community Plan: |
|
Moved (Joy Davis/ Dean McAlwee): That the Board: Adjourns the meeting.
Motion carried
The meeting adjourned at 5.54 pm and reconvened at 5.56 pm.
|
|
Moved (Brian Miller/Brian Peat): That the Board:
Agrees the removal of stormwater being discharged into the Silverstream and request an alternative be investigated be included in the Board’s Community Plan.
Motion carried (MTCB/2022/005)
|
|
Moved (Brian Miller/Martin Dillon): That the Board:
Agrees that the advocacy of an Outram Flood Protection Scheme be included in the Board’s Community Plan.
Motion carried (MTCB/2022/006)
|
|
Moved (Brian Miller/Brian Peat): That the Board:
Agrees that the request for a sewerage scheme for Outram be included in the Board’s Community Plan.
Motion carried (MTCB/2022/007) |
10 Project Fund |
|
|
A report from Civic provided information regarding the completion of the Celebrating Excellence project which would cost approximately $6680.00. It noted that the Parks and Recreation Department will meet the installation costs and this amount will be confirmed at the meeting. The report also noted that Mr Peat had requested that the Board allocate $1989.50 for the installation of an Honours Board.
|
|
Moved (Joy Davis/Phillipa Bain): That the Board: Adjourns the meeting. Motion carried
The meeting adjourned at 6.12 pm and reconvened at 6.34 pm.
|
|
Moved (Dean McAlwee/Phillipa Bain): That the Board:
Allocates up to $6,000 plus GST from the Board’s Discretionary Fund towards the Celebrating Excellence Project noting that the installation costs will be covered by Parks and Recreation
|
|
Division That the Board
Votes by division.
For: Phillipa Bain, Joy Davis, Martin Dillon, Dean McAlwee and Cr Carmen Houlahan (5). Against: Brian Miller and Brian Peat (2). Abstained: Nil
The division was declared CARRIED by 5 votes to 2
Motion carried (MTCB/2022/008)
|
|
Following discussion on the location of the Honours Board, it was agreed that the item would be considered at a future meeting once Mr Peat had obtained approval from Dunedin Public Libraries for installing the Honours Board in the Mosgiel library.
|
11 Board Updates |
|
|
Board members provided verbal updates on activities which included:
Keep Dunedin Beautiful (KDB) – There was no update. Friends of the Mosgiel Memorial Gardens - Mr Miller advised that he had referred the staff member who looks after volunteer groups to the Friends of the Mosgiel Memorial Gardens. Hawk n Hurl – As the event had been cancelled due to COVID, it was agreed that this would be removed from the Board Updates. Mosgiel Coronation Hall - Dean McAlwee advised that there was nothing new to update. Mosgiel Aquatic Project Team - Brian Miller advised that the new Mosgiel Aquatic Facility was progressing well. Mosgiel and Taieri Emergency Group. - Joy Davis advised that the new Emergency Management Advisor – Dunedin City, Emergency Management Otago was Andy Mackenzie-Everitt. Outram Emergency Group - Dean McAlwee advised that the group were looking at obtaining a generator that would be kept at the Outram Rugby Clubrooms for the use in emergencies. Silverstream Plantings - Brian Peat spoke to his pre-circulated report. Waihola to Mosgiel Cycle/Walkway Project – Brian Peat spoke to his pre-circulated report. Social Media - Brian Peat provided an update on the activity on the Board’s Facebook page which included the number of likes/followers. Community Engagement -Noted there had been no major community engagement with members undertaken their own.
|
|
Moved (Joy Davis/Dean McAlwee): That the Board:
a) Notes the Board Updates Motion carried |
12 Chairperson's Report |
|
|
The Chairperson provided an update on matters of interest since the previous meeting including: · Progress on Mosgiel Pool · Installation of the half-size basketball court at Seddon Park · ANZ have announced they are re-opening the Mosgiel Branch.
|
|
Moved (Joy Davis/Phillipa Bain): That the Board:
a) Notes the Chairperson’s update Motion carried |
13 Council Activities |
|
|
Brian Miller left the meeting at 7.15 pm.
Cr Carmen Houlahan provided an update on matters of interest which included annual plan meetings and destination playgrounds.
|
|
That the Board:
a) Notes the Council Activities Update.
|
14 Items for consideration by the Chair |
|
|
Tongan Relief Fund options Berwick sponsorship for outdoor camp Otago Access Radio Tree roots along the Silverstream.
|
The meeting concluded at 7.17 pm.
..............................................
C H A I R P E R S O N
|
Mosgiel-Taieri Community Board 30 March 2022 |
The new Emergency Management Advisor – Dunedin City, Emergency Management Otago (Andy Mackenzie-Everitt) will be in attendance to introduce himself to the Board.
|
Mosgiel-Taieri Community Board 30 March 2022 |
Dunedin Public Libraries' Scattered Seeds digital archive
Kay Mercer (Digital Outreach Coordinator) will be in attendance to give an overview of the Scattered Seeds project.
Attachments
|
Mosgiel-Taieri Community Board 30 March 2022 |
Gill Brown, Housing Action Plan Advisor, will be in attendance to provide an overview of the Housing Action Plan.
Attachments
|
Title |
Page |
⇩a |
Overview |
22 |
|
Mosgiel-Taieri Community Board 30 March 2022 |
Project Fund
Department: Civic
EXECUTIVE SUMMARY
1 An application has been received from the Mosgiel Taieri Community Patrol for $1750 towards the purchase of a replacement vehicle.
2 Otago Access Radio FM have extended another invite to the Board to continue to take part in the “Round the Boards” feature segment. The cost for participation is $86.95 for 5 sessions (to 30 June 2022)
3 The Board has a listing in the West of the Taieri and the Chairperson has paid the Advert for 3 issues. The Board may wish to consider refunding the Chairperson $45.00.
4 The balance in the project if $4,000.00.
That the Board: a) Approves/declines the application from Mosgiel Taieri Community Patrol. b) Considers the continuation of the Board’s participation in the OAR FM Programme. c) Considers refunding the Chairperson for West of the Taieri Advert. |
Signatories
Author: |
Jenny Lapham - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
|
Title |
Page |
⇩a |
Project Fund Application - Mosgiel Taieri Community Patrol |
24 |
⇩b |
Account from Otago Access Radio |
27 |
⇩c |
West of the Taieri Advertisment. |
28 |
Mosgiel-Taieri Community Board 30 March 2022 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Mosgiel-Taieri Community Board on activities relevant to the Board’s area including:
a) Project Fund
b) Rural Skip Days
c) Draft 2022/23 Annual Plan
d) Roadworks Schedule
e) Currently Consulting On.
That the Board: a) Notes the Governance Support Officer’s Report.
|
Project Fund
2 The Board has $4,000 left to allocate in the current financial year. Members are reminded that the fund must be spent prior to 30 June.
Meeting Date |
Amount |
Recipient |
10 February |
$6,000.00 |
Celebrating Excellence |
|
|
|
Total |
$6,000.00 |
|
3 DCC do not provide skip days in the University area. The University has previously provided some services to students under their private waste collection contract with Waste Management NZ Ltd. DCC Rural skip days have always had fees and charges applied for the disposal of waste materials.
4 There are no separate budgets for the collection of rubbish in urban or rural areas as this forms part of the larger contracts for road maintenance (Transport) and servicing of Litter Bins (Waste and Environmental Solutions).
Draft 2022/23 Annual Plan
5 The draft 2022/23 Annual Plan (“the draft Plan”) is an update of year two of the 10 year plan 2021-23. This year, the draft Plan proposes no significant changes to the 10 year plan, and there are no engagement topics requiring specific feedback. Because there are no significant changes, Council has no legal requirement to consult on the draft Plan, and as such, a consultation document will not be prepared.
6 Council has however decided that an engagement process will still be undertaken. With the uncertainty of COVID in the community and taking into consideration the challenges for staff in the planning of face-to-face engagement events, a different approach to engagement will be taken.
7 Engagement will focus on providing updates to the community on how Council is tracking against key 10 year plan 2021-31 projects, and for the community to provide feedback to Council more generally. A mixed method approach to engagement that utilises both online digital content as well as print-based engagement practices will be undertaken.
8 In planning the engagement approach, staff have taken into consideration community diversity, youth and Māori and Pāsifika. Staff have also considered accessibility of both print media and online social media platforms. Taking this all into account, the proposed tools for community engagement will include:
a) Creating digital content and producing a series of short videos to tell the story of key decisions and progress on current projects
b) Proactive use of social media platforms to share digital content
c) Proactive media releases
d) Advertising in print media
e) DCC Website including updating DCC’s ‘The Future of Us’ webpage
9 We appreciate that our Community Boards can effectively reach their local communities through their networks. As content is developed, the information will be sent through to all Community Boards, for sharing with your communities.
10 The community will be able to provide feedback through online processes, social media, in writing, and via emails. The feedback period will run from 31 March to 22 April 2022. Hearings will be held where the community can speak directly to Council via zoom, scheduled to start on 2 May 2022. All feedback will be collated, analysed, and reported back to Council for its consideration at the deliberations meeting scheduled to begin on 23 May 2022.
11 Community Boards are invited to provided feedback to Council and present their views at the hearing.
Roadworks Schedule
12 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
DCC currently consulting on
13 There are no current consultations.
ACTIONS/UPDATES
Board members (or members of the public) wishing to advise Council of any operational issues or concerns, e.g. potholes, burst pipes, overgrown vegetation etc are reminded to ring the DCC Customer Services Agency on 03 477-4000, or email on dcc@dcc.govt.nz. For non-urgent matters contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
If issues and concerns are not dealt with in a timely manner, Board members should contact either the Governance Support Officer or the Senior Staff Member appointed to the Board.
Signatories
Author: |
Scott MacLean - Group Manager Parks and Recreation |
Authoriser: |
Clare Sullivan - Manager Governance |
There are no attachments for
this report.
SUMMARY OF CONSIDERATIONS
|
||||||||||||||||||||||||||||||||||||||||
Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. |
||||||||||||||||||||||||||||||||||||||||
Fit with strategic framework
|
||||||||||||||||||||||||||||||||||||||||
Māori Impact Statement There are no known impacts for Maori. |
||||||||||||||||||||||||||||||||||||||||
Sustainability There are no implications. |
||||||||||||||||||||||||||||||||||||||||
LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
||||||||||||||||||||||||||||||||||||||||
Financial considerations There are no financial implications. |
||||||||||||||||||||||||||||||||||||||||
Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
||||||||||||||||||||||||||||||||||||||||
Engagement – external There has been no external engagement. |
||||||||||||||||||||||||||||||||||||||||
Engagement - internal Internal engagement has occurred with appropriate staff members. |
||||||||||||||||||||||||||||||||||||||||
Risks: Legal / Health and Safety etc. There are no risks. |
||||||||||||||||||||||||||||||||||||||||
Conflict of Interest There are no known conflicts of interest. |
||||||||||||||||||||||||||||||||||||||||
Community Boards This report provides information on activities in or relevant to the Board’s area. |
Mosgiel-Taieri Community Board 30 March 2022 |
Board Updates
Department: Civic
EXECUTIVE SUMMARY
Board members to provide verbal updates on activities including:
1 Keep Dunedin Beautiful (KDB) - Phillipa Bain
2 Friends of the Mosgiel Memorial Gardens - Brian Miller
3 Hawk n Hurl – Dean McAlwee
4 Mosgiel Coronation Hall - Dean McAlwee
5 Mosgiel Aquatic Project Team - Brian Miller
6 Mosgiel and Taieri Emergency Group. - Joy Davis
7 Outram Emergency Group - Dean McAlwee
8 Silverstream Plantings - Brian Peat
9 Waihola to Mosgiel Cycle/Walkway Project – Brian Peat
9- Social Media - Brian Peat
10 Community Engagement
That the Board: a) Notes the Board Updates
|
Signatories
Authoriser: |
Clare Sullivan - Manager Governance |
|
Mosgiel-Taieri Community Board 30 March 2022 |
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 A report from the Chairperson is attached which updates the Board on matters of interest since the previous meeting. As this is an administrative report only, the Summary of Considerations is not required.
That the Board: a) Notes the Chairperson’s update |
Signatories
Authoriser: |
Clare Sullivan - Manager Governance |
|
Title |
Page |
⇩a |
Chairperson's Report |
35 |
|
Mosgiel-Taieri Community Board 30 March 2022 |
Council Activities
Department: Civic
EXECUTIVE SUMMARY
1 Councillor Carmen Houlahan will provide an update on items of interest.
That the Board: a) Notes the Council Activities Update.
|
Signatories
Authoriser: |
|