Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held on Wednesday 30 March 2022 via Audio Visual Link commencing at 5.00 pm.

 

PRESENT

 

Chairperson

Joy Davis

 

Deputy Chairperson

Dean McAlwee

 

Members

Phillipa Bain

 

 

Martin Dillon

 

 

Brian Miller

 

 

Brian Peat

 

 

Cr Carmen Houlahan

 

 

 

IN ATTENDANCE

Scott MacLean (Group Manager Parks and Recreation), Kay Mercer (Digital Outreach Co-ordinator), Gill Brown (Housing Action Plan Advisor) and Andy Mackenzie-Everitt (Dunedin City Emergency Management Otago)

 

Senior Officer:                                              Scott MacLean (Group Manager Parks and Recreation)

 

 

 

1          Public Forum

There was no Public Forum.   

 

2          Apologies

There were no apologies.

 

 

3          Confirmation of agenda

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

             Adjourns the meeting.

             Motion carried

The meeting adjourned from 5.02 – 5.04

 

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

Moved (Brian Miller/Brian Peat):

That the Board:

 

Allows Brian Miller to add items to the agenda.

 

             Motion Lost with Martin Dillon abstaining

 

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Martin Dillon requested that Property Developer be added to his register of interest.

 

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

             Motion carried

 

5          Confirmation of Minutes

5.1       Mosgiel-Taieri Community Board meeting - 10 February 2022

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

a)     Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 10 February 2022 as a correct record.

             Motion carried with Brian Miller and Brian Peat voting against

    

Part A Reports

6          Emergency Response Update

 

 

The Emergency Management Advisor (Andy Mackenzie-Everitt) was in attendance to provide an update Emergency Management.

 

 

Brian Miller lost connectivity and left the meeting at 5.20 pm

 

 

The meeting adjourned at 5.24 pm – 5.30 pm.

 

 

 

7          Dunedin Public Libraries' Scattered Seeds digital archive

 

Kay Mercer (Digital Outreach Co-ordinator) were in attendance to provide an overview of the Scattered Seeds Project.

 

 

8          Housing Action Plan

 

 

Gill Brown (Housing Action Plan Advisor) was in attendance to provide an overview of the Housing Action Plan.

 

 

 

 

9          Project Fund

 

Consideration was given to the application for funding from the Mosgiel Taieri Community Patrol.

It was agreed that the Chairperson would contact the applicant to seek additional information in relation to their application.

 

The Board did not make a decision in regards to the “Round the Board” feature on Otago Access Radio FM. 

 

 

Consideration was given to funding an advertisement in the West of the Taieri.

 

 

Moved (Joy Davis/Dean McAlwee):

That the Board:

Approves  the payment of $45 for West of the Taieri Advert.

             Motion carried

 

 

 

10        Governance Support Officer's Report

 

In a report from Civic an update was provided on matters of interest.

Cr Houlahan withdrew from the discussion on the Draft 2022/23 Annual Plan submission.

Discussion took place on the submission to the Draft 2022/23 Annual Plan.  It was agreed that the Chairperson and Deputy Chairperson would draft an initial submission and circulate for members input.  The submission would be ratified at the June meeting.

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

Notes the Governance Support Officer’s Report.

             Motion carried

 

11        Board Updates

 

Board members provided an update on activities including:

 

1      Keep Dunedin Beautiful (KDB)

 

Philippa Bain advised that a meeting had been held and they were holding a trees for families day again.

 

2      Friends of the Mosgiel Memorial Gardens

 

There was no report due to the absence of Brian Miller

 

3      Mosgiel Coronation Hall

 

Dean McAlwee advised that they were replacing seats in the hall.

 

4      Mosgiel Aquatic Project Team

 

There was no report due to the absence of Brian Miller

 

5      Mosgiel and Taieri Emergency Group

 

Joy Davis advised they had appointed Brian Didham as the new Chairperson

 

6      Outram Emergency Group

 

This had been covered in the update earlier in the meeting

 

7      Silverstream Plantings

 

Brian Peat advised that the group had been renamed to the Silverstream Biodiversity Project Fund.   Brian Peat also tabled a written update.

 

8      Waihola to Mosgiel Cycle/Walkway Project

 

An update was provided in the written statement from Mr Peat.

9          Social Media - Brian Peat

             Brian Peat suggested that the Board should investigate the use of Instragram.

 

10        Community Engagement

 

There was no update on Community Engagement as members had been undertaking their own initiatives.

 

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

Notes the Board Updates

             Motion carried

 

12        Chairperson's Report

 

 

The Chairperson provided an update on matters of interest including flood pump information board and the recent award of an RSA Scholarship.

 

 

Moved (Joy Davis/Martin Dillon):

That the Board:

 

Notes the Chairperson’s update

             Motion carried

 

13        Council Activities

 

 

Cr Houlahan provided an update on matters of interest including Covid Restrictions, 3 Waters Reform and a meeting with the Otago Regional Council regarding transport

 

 

Moved (Cr Carmen Houlahan/Dean McAlwee):

That the Board:

 

        Notes the Council Activities Update.

             Motion carried

 

14        Items for consideration by the Chair

 

·         Wingatui Roundabout

·         Honours Board

·         Safer School Project

·         Leases – what is available in the area

·         Tree Roots on Peter Johnstone Park

·         Dogs off the leash in Silverstream area

·         Support for Tongan Community

 

 

 

 

The meeting concluded at 6.47 pm .

 

 

 

 

 

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C H A I R P E R S O N