Notice of Meeting:

I hereby give notice that an ordinary meeting of the Mosgiel-Taieri Community Board will be held on:

 

Date:                                                    Wednesday 8 June 2022

Time:                                                   5.00 pm

Venue:                                                Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel

 

Sandy Graham

Chief Executive Officer

 

Mosgiel-Taieri Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Joy Davis

 

Deputy Chairperson

Dean McAlwee

 

Members

Phillipa Bain

Martin Dillon

 

Cr Carmen Houlahan

Brian Miller

 

Brian Peat

 

 

Senior Officer                                               Scott MacLean, Group Manager Parks and Recreation

 

                                                                           

 

 

 

Clare Sullivan

Manager Governance

 

 

Telephone: 03 477 4000

clare.sullivan@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Mosgiel-Taieri Community Board

8 June 2022

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                    11

5.1       Mosgiel-Taieri Community Board meeting - 30 March 2022                                                    11     

Part A Reports (Mosgiel-Taieri Community Board  has power to decide these matters)

6             Otago Regional Council - Public Transport Update                                                                                   18

7             Governance Support Officer's Report                                                                                                            19

8             Community Plan                                                                                                                                                    25

9             Board Updates                                                                                                                                                        39

10           Chairperson's Report                                                                                                                                           40

11           Council Activities                                                                                                                                                   43

12           Items for consideration by the Chair                                                                                                              44             

 

 


Mosgiel-Taieri Community Board

8 June 2022

 

 

1          Public Forum

At the close of the agenda no requests for public forum had been received.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Mosgiel-Taieri Community Board

8 June 2022

 

Declaration of Interest

 

  

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Board:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Register of Interest

7

  



Mosgiel-Taieri Community Board

8 June 2022

 

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Mosgiel-Taieri Community Board

8 June 2022

 

Confirmation of Minutes

Mosgiel-Taieri Community Board meeting - 30 March 2022

 

 

 

RECOMMENDATIONS

That the Board:

a)     Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 30 March 2022 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Mosgiel-Taieri Community Board meeting  held on 30 March 2022

12

 

 


Mosgiel-Taieri Community Board

8 June 2022

 

 

 

Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held on Wednesday 30 March 2022 via Audio Visual Link commencing at 5.00 pm.

 

PRESENT

 

Chairperson

Joy Davis

 

Deputy Chairperson

Dean McAlwee

 

Members

Phillipa Bain

 

 

Martin Dillon

 

 

Brian Miller

 

 

Brian Peat

 

 

Cr Carmen Houlahan

 

 

 

IN ATTENDANCE

Scott MacLean (Group Manager Parks and Recreation), Kay Mercer (Digital Outreach Co-ordinator), Gill Brown (Housing Action Plan Advisor) and Andy Mackenzie-Everitt (Dunedin City Emergency Management Otago)

 

Senior Officer:                                              Scott MacLean (Group Manager Parks and Recreation)

 

 

 

1          Public Forum

There was no Public Forum.  

 

2          Apologies

There were no apologies.

 

 

3          Confirmation of agenda

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

             Adjourns the meeting.

             Motion carried

The meeting adjourned from 5.02 pm – 5.04 pm

 

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried

 

 

Moved (Brian Miller/Brian Peat):

That the Board:

 

Allows Brian Miller to add items to the agenda.

 

             Motion Lost with Martin Dillon abstaining

 

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Martin Dillon requested that Property Developer be added to his register of interest.

 

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

             Motion carried

 

5          Confirmation of Minutes

5.1       Mosgiel-Taieri Community Board meeting - 10 February 2022

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

a)     Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 10 February 2022 as a correct record.

             Motion carried with Brian Miller and Brian Peat voting against

    

Part A Reports

6          Emergency Response Update

 

 

The Emergency Management Advisor (Andy Mackenzie-Everitt) was in attendance to provide an update Emergency Management.

 

 

Brian Miller lost connectivity and left the meeting at 5.20 pm

 

 

The meeting adjourned at 5.24 pm – 5.30 pm.

 

 

 

7          Dunedin Public Libraries' Scattered Seeds digital archive

 

Kay Mercer (Digital Outreach Co-ordinator) were in attendance to provide an overview of the Scattered Seeds Project.

 

 

8          Housing Action Plan

 

 

Gill Brown (Housing Action Plan Advisor) was in attendance to provide an overview of the Housing Action Plan.

 

 

 

 

9          Project Fund

 

Consideration was given to the application for funding from the Mosgiel Taieri Community Patrol.

It was agreed that the Chairperson would contact the applicant to seek additional information in relation to their application.

 

The Board did not make a decision in regards to the “Round the Board” feature on Otago Access Radio FM. 

 

 

Consideration was given to funding an advertisement in the West of the Taieri.

 

 

Moved (Joy Davis/Dean McAlwee):

That the Board:

Approves  the payment of $45 for West of the Taieri Advert.

             Motion carried

 

 

 

10        Governance Support Officer's Report

 

In a report from Civic an update was provided on matters of interest.

Cr Houlahan withdrew from the discussion on the Draft 2022/23 Annual Plan submission.

Discussion took place on the submission to the Draft 2022/23 Annual Plan.  It was agreed that the Chairperson and Deputy Chairperson would draft an initial submission and circulate for members input.  The submission would be ratified at the June meeting.

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

Notes the Governance Support Officer’s Report.

             Motion carried

 

11        Board Updates

 

Board members provided an update on activities including:

 

1      Keep Dunedin Beautiful (KDB)

 

Philippa Bain advised that a meeting had been held and they were holding a trees for families day again.

 

2      Friends of the Mosgiel Memorial Gardens

 

There was no report due to the absence of Brian Miller

 

3      Mosgiel Coronation Hall

 

Dean McAlwee advised that they were replacing seats in the hall.

 

4      Mosgiel Aquatic Project Team

 

There was no report due to the absence of Brian Miller

 

5      Mosgiel and Taieri Emergency Group

 

Joy Davis advised they had appointed Brian Didham as the new Chairperson

 

6      Outram Emergency Group

 

This had been covered in the update earlier in the meeting

 

7      Silverstream Plantings

 

Brian Peat advised that the group had been renamed to the Silverstream Biodiversity Project Fund.   Brian Peat also tabled a written update.

 

8      Waihola to Mosgiel Cycle/Walkway Project

 

An update was provided in the written statement from Mr Peat.

9          Social Media - Brian Peat

             Brian Peat suggested that the Board should investigate the use of Instragram.

 

10        Community Engagement

 

There was no update on Community Engagement as members had been undertaking their own initiatives.

 

 

Moved (Joy Davis/Phillipa Bain):

That the Board:

 

Notes the Board Updates

             Motion carried

 

12        Chairperson's Report

 

 

The Chairperson provided an update on matters of interest including flood pump information board and the recent award of an RSA Scholarship.

 

 

Moved (Joy Davis/Martin Dillon):

That the Board:

 

Notes the Chairperson’s update

             Motion carried

 

13        Council Activities

 

 

Cr Houlahan provided an update on matters of interest including Covid Restrictions, 3 Waters Reform and a meeting with the Otago Regional Council regarding transport

 

 

Moved (Cr Carmen Houlahan/Dean McAlwee):

That the Board:

 

        Notes the Council Activities Update.

             Motion carried

 

14        Items for consideration by the Chair

 

·    Wingatui Roundabout

·    Honours Board

·    Safer School Project

·    Leases – what is available in the area

·    Tree Roots on Peter Johnstone Park

·    Dogs off the leash in Silverstream area

·    Support for Tongan Community

 

 

 

 

The meeting concluded at 6.47 pm .

 

 

 

 

 

..............................................

C H A I R P E R S O N

   

 

    


Mosgiel-Taieri Community Board

8 June 2022

 

Part A Reports

Otago Regional Council - Public Transport Update

 

 

Julian Phillips, Implementation Lead Transport will be in attendance to provide an update on Doon Street and other public transport matters.

 

 

 


Mosgiel-Taieri Community Board

8 June 2022

 

 

Governance Support Officer's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the Mosgiel-Taieri Community Board on activities relevant to the Board’s area including:

a)         Project Fund

b)        Submission to draft Annual Plan

c)         Seddon Park Development

d)        Local Authority Elections

e)        Refund to Mr Brian Miller

f)         Currently Consulting On.

 

RECOMMENDATIONS

That the Board:

a)     Notes the Governance Support Officer’s Report.

b)     Ratifies the submission to the draft Annual Plan

c)     Approves the payment of $50 to Mr Brian Miller for reimbursement for the purchase of a Grocery Hamper for Party in the Park.

 

 

 

Project Fund

2          The Board has $3,955 left to allocate in the current financial year.  Members are reminded that the fund must be spent prior to 30 June. 

Meeting Date

Amount

Recipient

10 February

$6,000.00

Celebrating Excellence

30 March

$45.00

West of the Taieri – Business Listing

Total

$6,045.00

 

 

Submission to draft 2022/23 Annual Plan

3          As agreed at the March meeting a draft submission was prepared by the Chairperson and Deputy Chairperson and circulated for member’s input.  This submission now needs to be formally ratified.

Seddon Park Development Concept

4          Parks are proposing a reconfiguration and upgrade of the existing BMX facility and a new pump track. As part of the Play Space Plan consultation we heard that children and parents wanted more pump tracks across the city. The pump track will be hard surfaced to enable children on bikes, scooters and skateboards to use this facility. The pump track will provide biking enthusiasts more progression and ability to learn basic skills before moving onto a large scale BMX track so the park will become a family friendly facility for all ages.

 

Local Authority Elections

 

5          Local authority elections are held every three years by postal vote.  Later this year residents of Dunedin will have an opportunity to consider whether they want to stand for election and/or vote. 

6          Positions available for the Dunedin City Council include the Mayor, 14 city councillors and six members on each community board. Elections will also be held for members of the Otago Regional Council.

7          Nominations open on Friday 15 July and close at 12 noon on Friday 12 August.  Information will be available on the Council’s website in July 2022.

8          Voting opens on Friday 16 September and closes at 12 noon on Saturday 8 October.  Those enrolled will receive their voting papers in the mail from 16 September onwards.  Residents are encouraged to make sure they are enrolled at their correct address.  Enrolment details can be checked at vote.nz.  If people want more information they can contact the Deputy Electoral Officer, Clare Sullivan on 477 4000.

Party in the Park 2021 Refund

 

9          Mr Miller purchased a grocery hamper, on behalf of the Board for the 2021 Party in the Park.  The Finance Department has asked for a more detailed resolution from the Board to allow this refund to be paid.

 

·                Currently Being Consulted on by Dunedin City Council

 

10        There are no current consultations that affect the Board.

 

 

 

 

Roadworks Schedule

11        Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures

Dunedin City Council Updates

12        Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz.  For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

13        If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

 

 

Signatories

Author:

Jenny Lapham - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Attachments

 

Title

Page

a

Submission

23

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

There are no known impacts for Maori.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

 

 


Mosgiel-Taieri Community Board

8 June 2022

 

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Mosgiel-Taieri Community Board

8 June 2022

 

 

Community Plan

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          The Community Plan has been updated for discussion and consideration. As this is an administrative report only, the Summary of Considerations is not required.

 

RECOMMENDATIONS

That the Board:

a)     Adopts the amended Community Plan.

 

 

Signatories

Authoriser:

 

Attachments

 

Title

Page

a

Community Plan

26

  


Mosgiel-Taieri Community Board

8 June 2022

 

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Mosgiel-Taieri Community Board

8 June 2022

 

 

Board Updates

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

Board members to provide verbal updates on activities including:

 

1          Keep Dunedin Beautiful (KDB) - Phillipa Bain

2          Friends of the Mosgiel Memorial Gardens - Brian Miller

3          Mosgiel Coronation Hall - Dean McAlwee

4          Mosgiel Aquatic Project Team - Brian Miller

5          Mosgiel and Taieri Emergency Group. - Joy Davis

6          Outram Emergency Group - Dean McAlwee

7          Silverstream Biodiversity Project Fund - Brian Peat

8          Social Media - Brian Peat

9          Community Engagement

 

 

RECOMMENDATIONS

That the Board:

a)     Notes the Board Updates

 

 

 

Signatories

Authoriser:

 

Attachments

There are no attachments for this report.  


Mosgiel-Taieri Community Board

8 June 2022

 

 

Chairperson's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          A report from the Chairperson is attached which updates the Board on matters of interest since the previous meeting.  As this is an administrative report only, the Summary of Considerations is not required.

 

RECOMMENDATIONS

That the Board:

a)     Notes the Chairperson’s update

 

 

Signatories

Authoriser:

 

Attachments

 

Title

Page

a

Chairperson's Report

41

  


Mosgiel-Taieri Community Board

8 June 2022

 

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Mosgiel-Taieri Community Board

8 June 2022

 

 

Council Activities

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          Councillor Carmen Houlahan will provide an update on items of interest.

 

RECOMMENDATIONS

That the Board:

a)     Notes the Council Activities Update.

 

 

 

Signatories

Authoriser:

Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.  


Mosgiel-Taieri Community Board

8 June 2022

 

 

Items for consideration by the Chair