Notice of Meeting:
I hereby give notice that an ordinary meeting of the Mosgiel-Taieri Community Board will be held on:
Date: Wednesday 8 June 2022
Time: 5.00 pm
Venue: Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel
Sandy Graham
Chief Executive Officer
Mosgiel-Taieri Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Joy Davis |
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Deputy Chairperson |
Dean McAlwee |
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Members |
Phillipa Bain |
Martin Dillon |
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Cr Carmen Houlahan |
Brian Miller |
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Brian Peat |
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Senior Officer Scott MacLean, Group Manager Parks and Recreation
Clare Sullivan
Manager Governance
Telephone: 03 477 4000
clare.sullivan@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
Mosgiel-Taieri Community Board 8 June 2022 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 11
5.1 Mosgiel-Taieri Community Board meeting - 30 March 2022 11
Part A Reports (Mosgiel-Taieri Community Board has power to decide these matters)
6 Otago Regional Council - Public Transport Update 18
7 Governance Support Officer's Report 19
8 Community Plan 25
9 Board Updates 39
10 Chairperson's Report 40
11 Council Activities 43
12 Items for consideration by the Chair 44
Mosgiel-Taieri Community Board 8 June 2022 |
At the close of the agenda no requests for public forum had been received.
At the close of the agenda no apologies had been received.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Mosgiel-Taieri Community Board 8 June 2022 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board: a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and b) Confirms/Amends the proposed management plan for Elected Members' Interests. |
Attachments
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Title |
Page |
⇩a |
Register of Interest |
7 |
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Mosgiel-Taieri Community Board 8 June 2022 |
Mosgiel-Taieri Community Board meeting - 30 March 2022
That the Board: a) Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 30 March 2022 as a correct record.
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Attachments
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Title |
Page |
A⇩ |
Minutes of Mosgiel-Taieri Community Board meeting held on 30 March 2022 |
12 |
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Mosgiel-Taieri Community Board 8 June 2022 |
Mosgiel-Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held on Wednesday 30 March 2022 via Audio Visual Link commencing at 5.00 pm.
PRESENT
Chairperson |
Joy Davis |
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Deputy Chairperson |
Dean McAlwee |
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Members |
Phillipa Bain |
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Martin Dillon |
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Brian Miller |
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Brian Peat |
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Cr Carmen Houlahan |
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IN ATTENDANCE |
Scott MacLean (Group Manager Parks and Recreation), Kay Mercer (Digital Outreach Co-ordinator), Gill Brown (Housing Action Plan Advisor) and Andy Mackenzie-Everitt (Dunedin City Emergency Management Otago) |
Senior Officer: Scott MacLean (Group Manager Parks and Recreation)
1 Public Forum
There was no Public Forum.
2 Apologies |
There were no apologies.
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3 Confirmation of agenda |
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Moved (Joy Davis/Phillipa Bain): That the Board: Adjourns the meeting. Motion carried The meeting adjourned from 5.02 pm – 5.04 pm
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Moved (Joy Davis/Phillipa Bain): That the Board:
Confirms the agenda without addition or alteration
Motion carried
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Moved (Brian Miller/Brian Peat): That the Board:
Allows Brian Miller to add items to the agenda.
Motion Lost with Martin Dillon abstaining
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4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Martin Dillon requested that Property Developer be added to his register of interest.
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Moved (Joy Davis/Phillipa Bain): That the Board:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried |
5 Confirmation of Minutes
5.1 Mosgiel-Taieri Community Board meeting - 10 February 2022 |
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Moved (Joy Davis/Phillipa Bain): That the Board:
a) Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 10 February 2022 as a correct record. Motion carried with Brian Miller and Brian Peat voting against |
Part A Reports
6 Emergency Response Update |
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The Emergency Management Advisor (Andy Mackenzie-Everitt) was in attendance to provide an update Emergency Management.
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Brian Miller lost connectivity and left the meeting at 5.20 pm |
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The meeting adjourned at 5.24 pm – 5.30 pm.
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7 Dunedin Public Libraries' Scattered Seeds digital archive |
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Kay Mercer (Digital Outreach Co-ordinator) were in attendance to provide an overview of the Scattered Seeds Project.
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8 Housing Action Plan |
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Gill Brown (Housing Action Plan Advisor) was in attendance to provide an overview of the Housing Action Plan.
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9 Project Fund |
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Consideration was given to the application for funding from the Mosgiel Taieri Community Patrol. It was agreed that the Chairperson would contact the applicant to seek additional information in relation to their application. |
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The Board did not make a decision in regards to the “Round the Board” feature on Otago Access Radio FM.
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Consideration was given to funding an advertisement in the West of the Taieri.
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Moved (Joy Davis/Dean McAlwee): That the Board: Approves the payment of $45 for West of the Taieri Advert. Motion carried |
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10 Governance Support Officer's Report |
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In a report from Civic an update was provided on matters of interest. Cr Houlahan withdrew from the discussion on the Draft 2022/23 Annual Plan submission. Discussion took place on the submission to the Draft 2022/23 Annual Plan. It was agreed that the Chairperson and Deputy Chairperson would draft an initial submission and circulate for members input. The submission would be ratified at the June meeting. |
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Moved (Joy Davis/Phillipa Bain): That the Board:
Notes the Governance Support Officer’s Report. Motion carried |
11 Board Updates |
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Board members provided an update on activities including:
1 Keep Dunedin Beautiful (KDB)
Philippa Bain advised that a meeting had been held and they were holding a trees for families day again.
2 Friends of the Mosgiel Memorial Gardens
There was no report due to the absence of Brian Miller
3 Mosgiel Coronation Hall
Dean McAlwee advised that they were replacing seats in the hall.
4 Mosgiel Aquatic Project Team
There was no report due to the absence of Brian Miller
5 Mosgiel and Taieri Emergency Group
Joy Davis advised they had appointed Brian Didham as the new Chairperson
6 Outram Emergency Group
This had been covered in the update earlier in the meeting
7 Silverstream Plantings
Brian Peat advised that the group had been renamed to the Silverstream Biodiversity Project Fund. Brian Peat also tabled a written update.
8 Waihola to Mosgiel Cycle/Walkway Project
An update was provided in the written statement from Mr Peat. 9 Social Media - Brian Peat Brian Peat suggested that the Board should investigate the use of Instragram.
10 Community Engagement
There was no update on Community Engagement as members had been undertaking their own initiatives.
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Moved (Joy Davis/Phillipa Bain): That the Board:
Notes the Board Updates Motion carried |
12 Chairperson's Report |
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The Chairperson provided an update on matters of interest including flood pump information board and the recent award of an RSA Scholarship.
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Moved (Joy Davis/Martin Dillon): That the Board:
Notes the Chairperson’s update Motion carried |
13 Council Activities |
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Cr Houlahan provided an update on matters of interest including Covid Restrictions, 3 Waters Reform and a meeting with the Otago Regional Council regarding transport
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Moved (Cr Carmen Houlahan/Dean McAlwee): That the Board:
Notes the Council Activities Update. Motion carried |
14 Items for consideration by the Chair |
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· Wingatui Roundabout · Honours Board · Safer School Project · Leases – what is available in the area · Tree Roots on Peter Johnstone Park · Dogs off the leash in Silverstream area · Support for Tongan Community
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The meeting concluded at 6.47 pm .
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C H A I R P E R S O N
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Mosgiel-Taieri Community Board 8 June 2022 |
Otago Regional Council - Public Transport Update
Julian Phillips, Implementation Lead Transport will be in attendance to provide an update on Doon Street and other public transport matters.
Mosgiel-Taieri Community Board 8 June 2022 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Mosgiel-Taieri Community Board on activities relevant to the Board’s area including:
a) Project Fund
b) Submission to draft Annual Plan
c) Seddon Park Development
d) Local Authority Elections
e) Refund to Mr Brian Miller
f) Currently Consulting On.
That the Board: a) Notes the Governance Support Officer’s Report. b) Ratifies the submission to the draft Annual Plan c) Approves the payment of $50 to Mr Brian Miller for reimbursement for the purchase of a Grocery Hamper for Party in the Park.
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Project Fund
2 The Board has $3,955 left to allocate in the current financial year. Members are reminded that the fund must be spent prior to 30 June.
Meeting Date |
Amount |
Recipient |
10 February |
$6,000.00 |
Celebrating Excellence |
30 March |
$45.00 |
West of the Taieri – Business Listing |
Total |
$6,045.00 |
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Submission to draft 2022/23 Annual Plan
3 As agreed at the March meeting a draft submission was prepared by the Chairperson and Deputy Chairperson and circulated for member’s input. This submission now needs to be formally ratified.
Seddon Park Development Concept
4 Parks are proposing a reconfiguration and upgrade of the existing BMX facility and a new pump track. As part of the Play Space Plan consultation we heard that children and parents wanted more pump tracks across the city. The pump track will be hard surfaced to enable children on bikes, scooters and skateboards to use this facility. The pump track will provide biking enthusiasts more progression and ability to learn basic skills before moving onto a large scale BMX track so the park will become a family friendly facility for all ages.
Local Authority Elections
5 Local authority elections are held every three years by postal vote. Later this year residents of Dunedin will have an opportunity to consider whether they want to stand for election and/or vote.
6 Positions available for the Dunedin City Council include the Mayor, 14 city councillors and six members on each community board. Elections will also be held for members of the Otago Regional Council.
7 Nominations open on Friday 15 July and close at 12 noon on Friday 12 August. Information will be available on the Council’s website in July 2022.
8 Voting opens on Friday 16 September and closes at 12 noon on Saturday 8 October. Those enrolled will receive their voting papers in the mail from 16 September onwards. Residents are encouraged to make sure they are enrolled at their correct address. Enrolment details can be checked at vote.nz. If people want more information they can contact the Deputy Electoral Officer, Clare Sullivan on 477 4000.
Party in the Park 2021 Refund
9 Mr Miller purchased a grocery hamper, on behalf of the Board for the 2021 Party in the Park. The Finance Department has asked for a more detailed resolution from the Board to allow this refund to be paid.
· Currently Being Consulted on by Dunedin City Council
10 There are no current consultations that affect the Board.
Roadworks Schedule
11 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
12 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g. potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
13 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.
Signatories
Author: |
Jenny Lapham - Governance Support Officer |
Authoriser: |
Clare Sullivan - Manager Governance |
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Title |
Page |
⇩a |
Submission |
23 |
SUMMARY OF CONSIDERATIONS
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Fit with purpose of Local Government This decision enables democratic local decision making and action by, and on behalf of communities. |
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Fit with strategic framework
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Māori Impact Statement There are no known impacts for Maori. |
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Sustainability There are no implications. |
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LTP/Annual Plan / Financial Strategy /Infrastructure Strategy There are no implications. |
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Financial considerations There are no financial implications. |
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Significance This decision is considered low significance in terms of the Council’s Significance and Engagement Policy. |
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Engagement – external There has been no external engagement. |
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Engagement - internal Internal engagement has occurred with appropriate staff members. |
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Risks: Legal / Health and Safety etc. There are no risks. |
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Conflict of Interest There are no known conflicts of interest. |
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Community Boards This report provides information on activities in or relevant to the Board’s area. |
Mosgiel-Taieri Community Board 8 June 2022 |
Community Plan
Department: Civic
EXECUTIVE SUMMARY
1 The Community Plan has been updated for discussion and consideration. As this is an administrative report only, the Summary of Considerations is not required.
That the Board: a) Adopts the amended Community Plan. |
Signatories
Authoriser: |
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Title |
Page |
⇩a |
Community Plan |
26 |
Mosgiel-Taieri Community Board 8 June 2022 |
Board Updates
Department: Civic
EXECUTIVE SUMMARY
Board members to provide verbal updates on activities including:
1 Keep Dunedin Beautiful (KDB) - Phillipa Bain
2 Friends of the Mosgiel Memorial Gardens - Brian Miller
3 Mosgiel Coronation Hall - Dean McAlwee
4 Mosgiel Aquatic Project Team - Brian Miller
5 Mosgiel and Taieri Emergency Group. - Joy Davis
6 Outram Emergency Group - Dean McAlwee
7 Silverstream Biodiversity Project Fund - Brian Peat
8 Social Media - Brian Peat
9 Community Engagement
That the Board: a) Notes the Board Updates
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Signatories
Authoriser: |
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Mosgiel-Taieri Community Board 8 June 2022 |
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 A report from the Chairperson is attached which updates the Board on matters of interest since the previous meeting. As this is an administrative report only, the Summary of Considerations is not required.
That the Board: a) Notes the Chairperson’s update |
Signatories
Authoriser: |
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Title |
Page |
⇩a |
Chairperson's Report |
41 |
Mosgiel-Taieri Community Board 8 June 2022 |
Council Activities
Department: Civic
EXECUTIVE SUMMARY
1 Councillor Carmen Houlahan will provide an update on items of interest.
That the Board: a) Notes the Council Activities Update.
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Signatories
Authoriser: |
Clare Sullivan - Manager Governance |