Mosgiel-Taieri Community Board

MINUTES

 

Minutes of the Inaugural meeting of the Mosgiel-Taieri Community Board, held in the Clifford Skeggs Gallery, Municipal Chambers, The Octagon, Dunedin on Wednesday 02 November 2022, commencing at 9.30 am

 

PRESENT

 

Chairperson

Andrew Simms

 

Deputy Chairperson

Dean McAlwee

 

Members

Kathryn Anderson

 

 

Regan Horrell

 

 

Brian Miller

 

 

Brian Peat

 

 

Cr Cherry Lucas

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer) and Scott McLean (Group Manager, Parks)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

The Chief Executive chaired the meeting until the election of the Chairperson

1          Apologies

             There were no apologies.

 

2          Confirmation of agenda

 

The agenda for the meeting was noted.

 

 

Reports

3          Welcome by the Chief Executive Officer, Ms Sandy Graham

 

The Chief Executive Officer (Sandy Graham) welcomed all to the meeting and provided an introduction to the formal swearing of members.

 

4          Declarations by Members

 

Members made and attested their declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002.

 

5          Voting Procedure for Appointment of Chairperson and Deputy Chairperson

 

A report from Civic advised that voting for appointments such as Board Chairperson and Deputy Chairperson of a Community Board was to be carried out in accordance with Schedule 7, Clauses 25(2) and (3) of the Local Government Act 2002 Amendment 2004.

 

Moved (Dean McAlwee/Regan Horrell):

That the Board:

 

 

Adopts (System B), First Past the Post, as the voting method for the appointment of Chairperson and Deputy Chairperson.

 

Motion carried (MTCB/2022/030)

 

6          Election of Chairperson and Deputy Chairperson

 

The Chief Executive called for nominations for the role of Chairperson.

 

 

a)                      Chairperson

Moved (Dean McAlwee/Cr Cherry Lucas):

That the Board:

                          Appoints Andrew Simms as the Chairperson.

 

Moved (Brian Peat/Brian Miller):

That the Board:

                          Appoints Brian Miller as the Chairperson

 

The Board voted by division.

 

Andrew Simms:      Kathryn Anderson, Regan Horrell, Cherry Lucas, Dean McAlwee and             Andrew Simms (5).

Brian Miller  :           Brian Miller and Brian Peat (2).

Abstained:    Nil

 

Andrew Simms was declared the Chairperson

 

Motion carried (MTCB/2022/031)

 

 

The Chairperson assumed the chair and called for nominations for the position of Deputy Chairperson

 

 

                Deputy Chairperson

 

Moved (Brian Miller/Brian Peat):

That the Board:

   Appoints Regan Horrell as the  Deputy Chairperson.

 

Moved (Kathryn Anderson/Cr Cherry Lucas ):

That the Board:

      Appoints Dean McAlwee as the Deputy Chairperson

 

The Board voted by division

 

Dean McAlwee:       Kathryn Anderson, Regan Horrell, Cherry Lucas, Dean McAlwee and             Andrew Simms (5).

Regan Horrell:         Brian Miller and Brian Peat (2).

Abstained:    Nil

 

Dean McAlwee was declared the Deputy Chairperson

 

Motion carried (MTCB/2022/032)

 

7          Acknowledgement of Retiring Members

 

The Board acknowledged the services given by Joy Davis, Phillipa Bain and Martin Dillon during their terms in office.

 

The Chairperson commented on the service given by the retiring members and in particular the length of service Martin Dillon had given to the Mosgiel Taieri Community.

 

 

Moved (Andrew Simms/Regan Horrell):

That the Board:

 

a)     Records its sincere thanks to Joy Davis for the loyal and conscientious service given to the Dunedin community as a member of the Mosgiel-Taieri Community Board for the 6 year period 2016 to 2022.

b)     Extends its sincere appreciation for the services rendered and every good wish for the future.

c)     Records its sincere thanks to Phillipa Bain for the loyal and conscientious service given to the Dunedin community as a member of the Mosgiel-Taieri Community Board for the 6 year period 2016 to 2022.

d)     Extends its sincere appreciation for the services rendered and every good wish for the future.

e)     Records its sincere thanks to Martin Dillion for the loyal and conscientious service given to the Dunedin community as a member of the Mosgiel-Taieri Community Board for the 25 year period 1997 to 2022.

f)     Extends its sincere appreciation for the services rendered and every good wish for the future.

             Motion carried (MTCB/2022/033) with Brian Miller voting against

 

8          Meeting Schedule

 

A report from Civic requested that the Board give consideration to the date of the next Mosgiel-Taieri Community Board meeting. 

 

Moved (Dean McAlwee/Kathryn Anderson):

That the Board:

 

a)     Confirms that its next meeting will be held on 30 November 2022 commencing at
5.00 pm.

b)     Notes that the meeting schedule for 2023 will be considered by the Board at the meeting of Wednesday 30 November 2022.

             Motion carried (MTCB/2022/034)

 

9          Local Government Legislation - Briefing for the Inaugural Community Board Meeting

 

A report from Civic provided a general explanation of the following legislation as required by clause 21 of Schedule 7 of the Local Government Act 2002:

a)         The Local Government Official Information and Meetings Act 1987;

b)         The Local Authorities (Members' Interests) Act 1968;

c)         Sections 99, 105 and 105A of the Crimes Act 1961;

d)         The Secret Commissions Act 1910; and

e)         The Financial Markets Conduct Act 2013.

 

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

 

a)     Notes the advice regarding key legislation that applies to members of Council, its Committees and Community Boards.

             Motion carried (MTCB/2022/035)

 

The meeting concluded at 9.59 am .

 

 

 

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C H A I R P E R S O N