Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Keith Willis Lounge, Coronation Hall, Gordon Road, Mosgiel on Thursday 8 February 2024, commencing at 6.00 pm

 

PRESENT

 

Chairperson

Andrew Simms

 

Members

Kathryn Anderson

 

 

Regan Horrell

 

 

Austen Banks

 

 

Cr Cherry Lucas

 

 

IN ATTENDANCE

Mike Cartwright (Acting Head People and Capability)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

A karakia was offered by Kathryn Anderson and a prayer by Regan Horrell for Board member Dean McAlwee and his family. 

1          Public Forum

 

1.3      Dunedin Area Citizens Association

 

David Thomson and Tony Cummings requested the Board’s support for the installation of a public toilet in Anzac Park.  They advised that there is a toilet scheduled to be installed in Brooklands Park in the 2027/28.  They advised that they did not believe a toilet was required in this area and suggested that it should be installed in Anzac Park  and for the installation to occur earlier than 2027/28.

 

2          Apologies

 

Apologies were received from Dean McAlwee and Brian Peat.

 

 

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

 

Accepts the apologies for absence from Dean McAlwee and Brian Peat.

 

Motion carried (MTCB/2024/001)

 

 

3          Confirmation of agenda

 

Moved (Andrew Simms/Regan Horrell):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (MTCB/2024/002)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

There were no new items declared.

 

 

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

 

a)         Notes the Elected Members' Interest Register; and

b)         Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2024/003)

5          Confirmation of Minutes

5.1      Mosgiel-Taieri Community Board meeting - 8 November 2023

 

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

 

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 8 November 2023 as a correct record.

Motion carried (MTCB/2024/004)

Part A Reports

6          Otago Regional Council - Taieri Flood Protection Scheme

 

Gavin Palmer (General Manager Operations), Michelle Mifflin (Manager Engineering) and Jean-Luc Payan (Manager Natural Hazards Team) were in attendance and provided a briefing on the Taieri Flood Protection Scheme risk assessment.

 

The Chairperson advised that the Board intended to hold a public meeting on the Taieri Flood Protection Scheme and invited staff from the Otago Regional Council to attend. 

 

 

7          Road Naming

 

In a report from Transport, support was sought for the proposed naming of two private ways in the Mosgiel-Taieri area.

Cr Lucas withdrew from this item.

 

In discussing the report, members commented that the proposed two names were similar and this could cause confusion.  The Board did support the alternative name Wilden Lane.  However, it was noted that staff were unable to confirm it as complying with the Road Naming policy as the developer had not provided information on the relevance of this option.

 

 

Moved (Andrew Simms/Austen Banks):

That the Board:

 

a)         Supports the naming of the new private way off School Road, as ‘Wychwood Lane’ for Stage 1 of the subdivision.

b)         Does not support the name of “Wantwood Lane” for Stage 2 of the subdivision and suggests an alternative name be found. 

 

Motion carried (MTCB/2024/005)

 

8          Project Fund

 

A report from Civic the Board confirmed that the Board at its meeting of 8 November 2023 laid the application from the Community Patrol “lay on the table”, pending the group providing a specific project to which the funds would be allocated.

 

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

            Uplift the application from the Mosgiel Taieri Community Patrol from the table.

 

Motion carried (MTCB/2024/006)

 

 

The Board noted that the group had not provided any further information.

 

 

Moved (Andrew Simms/Regan Horrell):

That the Board:

Declines the funding application from the Mosgiel Taieri Community Patrol.  

Motion carried (MTCB/2024/007)

 

9          Community Plan

 

Cr Lucas withdrew from this item.

 

 

Discussion took place on the Community Plan.  Members commented that the plan required a complete review and suggested that a workshop could be held to brainstorm items that may be considered for inclusion in the plan.

 

 

Moved (Andrew Simms/Austen Banks):

That the Board:

            Hold a workshop to inform the development of the Community Plan.

 

Motion carried (MTCB/2024/008)

 

10       Meeting Schedule 2024

 

The schedule of meetings for 2024 was provided for consideration.  Discussion took place on the timing of the meetings with members noting that a daytime meeting may be more appropriate.

 

Moved (Andrew Simms/Regan Horrell):

That the Board:

 

Approves the meeting schedule for 2024 commencing at 12.30 pm with the venue to be confirmed.

Motion carried (MTCB/2024/009)

 

11       Governance Support Officer's Report

 

In a report from Civic an update was provided on activities relevant to the Board’s area.

 

It was noted that the Future Development Strategy submission period was now open.  It was agreed that the Board’s submission would be considered at the Community Plan workshop and ratified at the next Community Board meeting.

 

Discussion took place on participating in Party in the Park.

 

 

Moved (Andrew Simms/Regan Horrell):

That the Board:

 

a)         Participates in Party in the Park and allocates up to $250 to cover costs.  

Motion carried (MTCB/2024/010)

 

 

Discussion took place on updating the Community Board information sign in the Library.

 

 

Moved (Andrew Simms/Kathryn Anderson):

That the Board:

 

b)         Allocates up to $100 towards updating the Community Board Information sign.

 

 Motion carried (MTCB/2024/011)

 

 

Discussion took place on participating in the “Round the Boards” OAR radio programme.  It was agreed that it would be appropriate to have one Board member presenting at the Round the Boards programme, to ensure consistency in the information provided.

 

 

Moved (Andrew Simms/Kathryn Anderson):

That the Board:

            c)         Participates in the “Round the Boards” OAR radio programme and allocates $220                         (incl GST) to meet the costs of this programme.

            d)         Appoints Regan Horrell, as the Board Member with responsibility for community                         engagement.

 

Motion carried (MTCB/2024/012)

 

 

Moved (Andrew Simms/Cr Cherry Lucas):

That the Board:

e)         Notes the Governance Support Officer’s Report

 

.Motion carried (MTCB/2024/013)

 

12       Board Updates

 

1              Taieri Network

Kathryn Anderson advised that the Very Taieri Christmas went well.  The group are hoping to provide an event targeting all sectors of the community with the purpose of promoting connectivity and meeting community needs.

2          Coronation Hall Trust

            There was no update as Dean McAlwee was an apology for the meeting.

3          Mosgiel and Taieri Emergency Group.

            The Chairperson advised the meeting had been deferred.

4          Outram Emergency Group

            There was no update as Dean McAlwee was an apology for the meeting.

5          Social Media  and Community Engagement

            Regan Horrell advised that there had been a good response to the removal of the             carparks.  He tabled a newsletter that had been circulated to Rest Homes and Business’s             for those people who don’t use social media.

6          Community Events

            No further update has they had been covered in other reports.

7          Taieri Trails Group

            The Chairperson advised that the Taieri Trails Group are waiting to determine what support will be forth coming from the Government.  He had attend a workshop with Councillors on the Future of the Taieri Gorge Rail corridor.

8          Community Board Executive Committee – Regan Horrell

 

            Regan Horrell advised that they were currently reviewing the results of the Zone 6 survey. 

            The Community Board conference will be held in Wellington on 21- 23 August. 

 

 

 

 

13       Chairperson's Report

 

A report from the Chairperson provided an update of matters of interest since the previous meeting.  

 

 

Moved (Andrew Simms/Kathryn Anderson):

That the Board:

            Notes the Chairperson’s report.

 

Motion carried (MTCB/2024/014)

 

14       Councillor's Update

 

Councillor Cherry Lucas provided an update on matters of interest including the 10 year plan and the Future Development Strategy.

 

 

Moved (Andrew Simms/Regan Horrell):

That the Board:

            Notes the Councillor’s update.

 

Motion carried (MTCB/2024/015)

 

15       Items for Consideration by the Chair

 

Regan Horrell asked for consideration for more signage for the pool as the current directional sign is at the traffic lights which results in it being too late to change lanes. 

 

A request was made to follow up the issue of the bus stop outside the Bella Vista Motel.

 

The meeting concluded at 8.20 pm.

 

 

 

 

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C H A I R P E R S O N